Agenda packet, second session — Town Council, November 28, 2023 (part 1 of 3)

Agenda
TC MEETING AGENDA - 2023-11-28.PDF
Meeting Materials
TC MEETING PACKET - 2023-11-28.PDF

APPOINTMENTS TO THE ASRB AND SAN MATEO COUNTY MOSQUITO
VECTOR CONTROL BOARD.PDF
ITEM 2 - REPORT CERTIFICATION OF REGISTER OF DEMANDS.PDF ITEM 3 - MINUTES.PDF
ITEM 4 - SEWER ASSESSMENT ORDINANCE UPDATE.PDF
ITEM 5 - REPORT REDUCING QUORUM OF VOLUNTEERISM COMMITTEE.PDF ITEM 6 - REPORT 1034 CANADA TO RCS SUPPLEMENTAL AGREEMENT.PDF ITEM 7 - REPORT KMR EQUESTRIAN BRIDGE ACCEPTANCE.PDF
ITEM 8 - REPORT MONTHLY INVESTMENT ACTIVITY REPORT FOR
OCTOBER.PDF
ITEM A - REPORT 1101 CANADA SUBDIVISION.PDF

ITEM A DESK ITEM - LETTERS RECEIVED AFTER PUBLICATION OF THE PACKET.PDF

ITEM B - REPORT AND ORDINANCE FOR COUNCIL VACANCY ORDINANCE UPDATE 11.23.PDF

1. Documents:

2. Documents:

Town Council Meeting November 28, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA November 28, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY

DO SO IN PERSON OR BY JOINING THE ZOOM MEETING
https://us02web.zoom.us/j/85437892933. PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE TOWN COUNCIL PRIOR TO THE MEETING.

IN THE EVENT THAT ANY MEMBER OF THE COUNCIL PARTICIPATES IN A MEETING BY TELECONFERENCE OR VIDEO CONFERENCE, PURSUANT TO THE RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES OF THE COUNCIL SHALL BE BY ROLL CALL.

Join Zoom Meeting:

Dial by your location
+1 669 900 9128 +1 346 248 7799
Note: Callers dial *9 to “raise hand”
and dial *6 to mute/unmute.

Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

COMMUNICATIONS
Persons wishing to address the Council on any matter not on the posted agenda are invited to do so. Please note, however, that the Council is not able to undertake extended discussion or to act on non-agendized items. Such items can be referred to staff for appropriate action, which may include placement on a future agenda. This communication period is limited to five persons, three minutes each. Any additional persons wishing to be heard will be scheduled at the end of Regular Business.

PRESENTATION OF HONOR COIN
Pastor Ama Zenya

INTERVIEW AND APPOINTMENT TO THE ASRB
Pat Del Gavio

APPOINTMENT
San Mateo County Mosquito and Vector Control District

CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine and will be approved by one roll call motion unless a request is made at the beginning of the meeting that an item be withdrawn or transferred to the regular agenda.

1. Approval of Waiver of Full Reading of Ordinance, per Government Code Section 36934

Town Council Meeting November 28, 2023 Page 2

2. Register of Demands Against the Town of Woodside from October 16 through November 16, 2023.

3. Approval of Minutes: Special and Regular Meetings of July 25, 2023; Regular Meeting of September 12, 2023; and, Special and Regular Meetings of September 26, 2023.

4. Adoption of an Ordinance Amending Section 51.124 of the Woodside Municipal Code to Allow Parcels with Partial Sewer Assessments in Service Area I that are Equal to or Larger than the Minimum Lot Size to Obtain Full Sewer Assessments. Ordinance No. 2023 - ____

5. Resolution Reducing the Quorum for Meetings of the Volunteerism/ Volunteer Liaison and Engagement Committee. Resolution No. 2023 - ____

6. Resolution (1) Approving a Sewer Service Allocation to 1034 Canada Road, (2) Consenting to the Annexation of This Property into the Fair Oaks Sewer Maintenance District, and (3) Authorizing the Town Manager to Execute a Supplemental Agreement Between the Town of Woodside and Fair Oaks Sewer Maintenance District for the Transfer of a Sewer Connection in the Redwood Creek Sewer Assessment District. Resolution No. 2023 - ____

7. Resolution Accepting Completion of the Kings Mountain Road Equestrian Bridge Emergency Repair Project and Authorizing the Town Clerk to Record a Notice of Completion. Resolution No. 2023 - ____

8. 2023-24 October Monthly Investment Activity Report.

PUBLIC HEARING
A. Presentation and consideration of approval, conditional approval, or denial of a proposed Tentative Map (SDIV2022-0001) for a seven-lot subdivision; General Plan Amendment (GPAM2023-0001) to revise the site’s designation from Institutional to Residential; Grading Exception (GRAD2023-0001) to exceed 1,500 cubic yards of grading for the construction of a new private roadway; and Initial Study/Mitigated Negative Declaration (CEQA2022-0001) prepared for the project in compliance with the California Environmental Quality Act. The project proposes a seven-lot residential subdivision on the 7.8-acre site and involves the demolition and removal of existing site features, including the driveway, residential structure, accessory structures, and horse corral. Improvements proposed as part of the subdivision include establishing property lines for seven one-acre home sites, installation of a new private roadway, underground utilities stubbed to each home site, and installation of bio-retention (stormwater treatment) features to serve the subdivision. The project site is zoned SR, Suburban Residential, permitting one-acre residential lots. (1101 Canada Road, APN: 073-011-270). Resolution No. 2023 - ____ ; Resolution No. 2023 - ____; Resolution No. 2023 - ____

NEW BUSINESS
B. Introduction of an Ordinance Amending Section 30.03, Procedure for Filling Vacancies on the Town Council, Title III, Administration, Chapter 30, Town Council, of the Woodside Municipal Code to Extend the Time to Call for a Special Election to Fill Vacancies on the Town Council.

Ordinance No. 2023 - ____

REPORTS
C. Mayor and Councilmember Communications.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

Town Council Meeting November 28, 2023 Page 3

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

ANY WRITINGS OR DOCUMENTS PROVIDED TO A MAJORITY OF THE TOWN COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION AT THE ADMINISTRATION COUNTER AT TOWN HALL LOCATED AT 2955 WOODSIDE ROAD DURING NORMAL BUSINESS HOURS.

Town Council Meeting November 28, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA November 28, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY

Join Zoom Meeting:

Dial by your location
+1 669 900 9128
+1 346 248 7799
Note: Callers dial *9 to “raise hand”
and dial *6 to mute/unmute.

Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

PRESENTATION OF HONOR COIN
Pastor Ama Zenya

INTERVIEW AND APPOINTMENT TO THE ASRB
Pat Del Gavio

APPOINTMENT
San Mateo County Mosquito and Vector Control District

1. Approval of Waiver of Full Reading of Ordinance, per Government Code Section 36934

Town Council Meeting November 28, 2023 Page 2

2. Register of Demands Against the Town of Woodside from October 16 through November 16, 2023.

3. Approval of Minutes: Special and Regular Meetings of July 25, 2023; Regular Meeting of September 12, 2023; and, Special and Regular Meetings of September 26, 2023.

5. Resolution Reducing the Quorum for Meetings of the Volunteerism/ Volunteer Liaison and Engagement Committee. Resolution No. 2023 - ____

7. Resolution Accepting Completion of the Kings Mountain Road Equestrian Bridge Emergency Repair Project and Authorizing the Town Clerk to Record a Notice of Completion. Resolution No. 2023 - ____

8. 2023-24 October Monthly Investment Activity Report.

Ordinance No. 2023 - ____

REPORTS
C. Mayor and Councilmember Communications.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

Town Council Meeting November 28, 2023 Page 3

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

INTERVIEW AND APPOINTMENT TO

THE ARCHITECTURAL AND SITE REVIEW BOARD
Architectural and Site Review Board
Pat Del Gavio
Town Council Meeting November 28, 2023
Town Council Meeting November 28, 2023
STATE YOUR UNDERSTANDING OF THE PLANNING COMMISSION OR ASRB'S PURPOSE.

I understand the purpose of the ASRB to be to support the Town in upholding the values of the community as they interface with the residents. THey are to have a level of decorum to work within the guidelines.

WHY DO YOU WANT TO BE APPOINTED TO THE PLANNING COMMISSION OR ASRB? I would like to contribute to my community and especially in my field of interest, where i feel I can make a difference ..

I can make the time to research whatever information that is needed to accomplish the task.

I have reference I can provide should you like.

WHAT ARE THE QUALIFICATIONS/STRENGTHS YOU WILL BRING TO THE PLANNING COMMISSION OR ASRB?
I enjoy and have considerable experience in architecture and design and all aspects of both. In my business we are involved with this type of work and I feel I can help to round out the team. I have owned my business in Woodside since 1984. I have a working knowledge of codes and refresh myself before each project. I feel I am diplomatic in my approach and know how to work well with people on most levels. I know when to ask for help and when to offer it within the guidelines set forth.

My strength as a leader of 5 in my office has helped me to be prepared to work with many personalities and build commradery.
1 have worked with both Fortune 500 families and businesss and feel my ability to fulfill their design criterior speaks for itself.

Thank you for the consideration of my application. Best regards, Patricia Del Gavio
Please return application form to:

Town of Woodside
2955 Woodside Road,
P.O. Box 620005
Woodside, CA 94062
(650) 851-6790
FAX (650) 851-2195
Signature
10-30-2023
Date
Town Council Meeting November 28, 2023

APPOINTMENT TO

THE SAN MATEO COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT Paul Fregulia
Town Council Meeting November 28, 2023

October 18, 2023
Town of Woodside
Attn: Jennifer Li
2955 Woodside Road
Woodside, CA 94062
Dear Jennifer Li,
The current term of office for Paul Fregulia, representative to the Board of Trustees of this District from the Town of Woodside, will expire on December 31, 2023.

It is kindly requested that the City Council make an appointment or reappointment for the next term following January 1, 2024, through December 31, 2025, or through December 31, 2027. According to the California Health and Safety Code, Section 2020-2030, which dictates appointments to Vector Control District Boards:

The city council of each city or town may appoint one person to the board of trustees.

The term of office for a member of the board of trustees shall be for a term of two or four years at the discretion of the appointing authority.

Terms of office begin at noon on the first Monday in January.

The common law incompatibility of office doctrine was addressed in SB 1588 (2002), and now, a City Council member may be appointed to the Board of Trustees.

Once an appointment has been made, please forward a letter to that fact indicating the term length (two or four years).

Thank you for your attention to this request,

Brian Weber, District Manager

Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 2
From: Lucy Oropeza, Accounts Payable Specialist November 28, 2023 Kevin Bryant, Town Manager
SUBJECT: REGISTER OF DEMANDS AGAINST THE TOWN OF WOODSIDE FROM OCTOBER 16 THROUGH NOVEMBER 16, 2023
Per Town of Woodside Municipal Code Title III, Administration, Chapter 31.03.F the attached register of demands for October 16 through November 16, 2023, have been prepared, audited, and certified, by the Administrative Services Director.

Attachment

1. Register of Demands October 16 through November 16, 2023 Item 2 Page 1 Town Council Meeting November 28, 2023
Accounts Payable
User:

Printed:
lucy.oropeza
11/14/2023 2:26 PM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42774 3105 James Beck 10/20/2023
DefSpac10.09.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42774: 3,000.00
42775 2846 James Cherry 10/20/2023
DefSpac10.18.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42775: 3,000.00
42776 3104 Elizabeth Kerr 10/20/2023
DefSpac10.11.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,000.00 Total for Check Number 42776: 2,000.00
42777 3103 Julie Long-Rodriguez 10/20/2023
DefSpac10.12.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42777: 3,000.00
42778 2803 Misha Palecek 10/20/2023
DefSpac10.16.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42778: 3,000.00
42779 3101 Srinivas Tipirneni 10/20/2023
DefSpac10.09.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 DefSpac10.9.23 Defensible Space Refund Tree Permit BLDG2023-0152 Defensible Space Refund Tree Permit BLDG2023-0152 300.00 Total for Check Number 42779: 3,300.00
42780 1033 AT&T - 939-103-5060 10/20/2023
000020676191 6508511294 (Museum) 09.13.23-10.12.23 Phone (Museum) 09.13.23-10.12.23 25.61 Total for Check Number 42780: 25.61
42781 1035 AT&T - 939-103-5062 10/20/2023
000020676192 6508515591 TC/Woodside Pump Station 09.13.23-10.12.23 Phone (Town Center/Woodside Pump Station) 09.13.23-10.12.23 27.12 Total for Check Number 42781: 27.12
42782 1038 AT&T - 939-105-1744 10/20/2023
000020645420 BAN9391051744 (Internet) 09.10.23-10.09.23 Phone (Internet) 09.10.23-10.09.23 838.74 Total for Check Number 42782: 838.74
42783 1043 Bay Area News Group 10/20/2023
000139217 Legal Classified Advertising September 2023 Legal Classified Advertising September 2023 185.33 000139217 Legal Classified Advertising-Planning September 2023 Legal Classified Advertising September 2023 551.11 Total for Check Number 42783: 736.44
AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 1 Item 2 Page 2
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42784 2120 Bay Area Paving Company, Inc. 10/20/2023
C59-342 155 Harcross Rd Installed asphalt beam along road edge side 155 Harcross Rd Installed asphalt beam along road edge side 3,900.00 Total for Check Number 42784: 3,900.00
42785 1896 Bay Area Traffic Solutions Inc. 10/20/2023
134247 Storm Related: Traffic Sign-Portola & La Honda 06.12.23-07.31.23 Storm Related: Traffic Sign-Portola & La Honda 06.12.23-07.31.23 2,271.66 136115 Storm Related: Traffic Sign-Portola & La Honda 08.22.23-09.19.23 Storm Related: Traffic Sign-Portola & La Honda 08.22.23-09.19.23 2,842.00 Total for Check Number 42785: 5,113.66
42786 1057 C.M. Peletz Co. 10/20/2023
Refund10.17.23 321 Manzanita Way BLDG2023-0150 Permit Finaled 321 Manzanita Way BLDG2023-0150 Permit Finaled 1,000.00 Total for Check Number 42786: 1,000.00
42787 1745 C2R Engineering, Inc. 10/20/2023
C4821 Storm Drain line modifications at Old La Honda RdStorm drain line modifications at Old La Honda Rd 45,550.00 Total for Check Number 42787: 45,550.00
42788 1940 California Building Standards Commission 10/20/2023 QtrFee10.09.23 BSASRF Quarterly Fee July-Sept 2023 BSASRF Quarterly Fee July-Sept 2023 714.60 Total for Check Number 42788: 714.60
42789 1060 California Water Service 10/20/2023
W4321 10.02.23 4321116666 2955 Woodside Rd 6" Fire Service 10.01.23-10.31.23 4321116666 2955 Woodside Rd 6" Fire Service 10.01.23-10.31.23 55.34 Total for Check Number 42789: 55.34
42790 1063 California Water Service 10/20/2023
W2367 10.10.23 2367116666 Mt Home & Woodside 09.09.23-10.09.23 2367116666 Mt Home & Woodside 09.09.23-10.09.23 30.19 Total for Check Number 42790: 30.19
42791 1065 California Water Service 10/20/2023
W4562 10.11.23 4562104183 5001 Farmhill Blvd, Barkley Fields 09.12.23-10.10.23 4562104183 5001 Farmhill Blvd, Barkley Fields 09.12.23-10.10.23 5,789.96 Total for Check Number 42791: 5,789.96
42792 1066 California Water Service 10/20/2023
W5527 10.05.23 5527147592 BG Construction Mtr 62261013 09.06.23-10.04.23 5527147592 BG Construction Mtr 62261013, 09.06.23-10.04.23 95.28 Total for Check Number 42792: 95.28
42793 1067 California Water Service 10/20/2023
W6167 10.10.23 6167116666 2955 Woodside Rd.09.09.23-10.09.236167116666 2955 Woodside Rd. 09.09.23-10.09.23 826.07 Total for Check Number 42793: 826.07
42794 1068 California Water Service 10/20/2023
W6408 10.10.23 6408116666 3140 Woodside Road 09.09.23-10.09.23 6408116666 3140 Woodside Road 09.09.23-10.09.23 1,243.84 Total for Check Number 42794: 1,243.84
42795 1069 California Water Service 10/20/2023
W8508 10.10.23 8508116666 Woodside & Canada Ln, 09.09.23-10.09.23 8508116666 Woodside & Canada Ln. 09.09.23-10.09.23 83.93 Total for Check Number 42795: 83.93
42796 3090 Francisco Castaneda 10/20/2023
400 Tree Inspections along Glenwood Avenue Tree Inspections along Glenwood Avenue 195.00 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 2 Item 2 Page 3
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42796: 195.00
42797 2957 Charles M. Salter Associates, Inc. 10/20/2023 0085349 Housing Element Site Noise Analysis Project 22-0584 August 2023 Housing Element Site Noise Analysis Project 22-0584 August 2023 2,600.00 Total for Check Number 42797: 2,600.00
42798 1082 City of Foster City 10/20/2023
15644 Recruitment for Records Manager & Assistant/Associate Planner Recruitment for Records Manager & Assistant/Associate Planner 1,134.00 Total for Check Number 42798: 1,134.00
42799 1492 City of South San Francisco 10/20/2023
TC 10.27.23 Council of Cities Dinner/Meeting 10.27.23 Attending:Shaw & Wall Council of Cities Dinner/Meeting 10.27.23 Attending: Shaw & Wall 120.00 Total for Check Number 42799: 120.00
42800 2743 Coda Technology Group 10/20/2023
7488 Purchase of Remote Computer & Installation Purchase of Remote Computer & Installation 3,537.13 Total for Check Number 42800: 3,537.13
42801 1110 Corodata 10/20/2023
DN 1436174 Records Shredding Maintenance Sept 2023 Records Shredding Maintenance Sept 2023 64.00 RS3541740 Records Management 09.01.23-09.30.23 Records Management 09.01.23-09.30.23 619.24 Total for Check Number 42801: 683.24
42802 1121 CSG Consultants, Inc. 10/20/2023
B231815 Building Plan Review Services September 2023 Building Plan Review Services September 2023 32,851.76 Total for Check Number 42802: 32,851.76
42803 1124 Degree HVAC, Inc. 10/20/2023
33742 Museum Semi Annual Maintenance Museum Semi Annual Maintenance 148.50 33743 Town Hall Semi Annual Maintenance Town Hall Semi Annual Maintenance 563.00 33744 Library Semi Annual Maintenance Library Semi Annual Maintenance 337.00 33745 Independence Hall Semi Annual Maintenance Independence Hall Semi Annual Maintenance 595.00 Total for Check Number 42803: 1,643.50
42804 2801 Green Halo Systems Inc 10/20/2023
4547 Waste Tracking System Month Fee: October 2023 Waste Tracking System Month Fee: October 2023 117.00 Total for Check Number 42804: 117.00
42805 3106 Scott Hendrickson 10/20/2023
Refund10.12.23 Tree Permit Refund TREE2023-0161 Invasive Species Tree Permit Refund TREE2023-0161 Invasive Species 50.00 Total for Check Number 42805: 50.00
42806 1176 IIMC 10/20/2023
Renewal10.03.23 2024 Membership Renewal Jennifer Li ID 28439 2024 Membership Renewal Jennifer Li ID 28439 185.00 Total for Check Number 42806: 185.00
42807 1178 Interstate Traffic Control Products, Inc. 10/20/2023 259470 Signs: 24x6 Godetia, 24x6 Canada Signs: 24x6 Godetia, 24x6 Canada 185.50 259710 Signs: Stake Post 66" Fiberglass Signs: Stake Post 66" Fiberglass 262.50 Total for Check Number 42807: 448.00
AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 3 Item 2 Page 4
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42808 1187 Tom Johnson 10/20/2023
Reimb10.17.23 Reimbursement Book Stand for Independence Hall Public Microphone Reimbursement Book Stand for Independence Hall Public Microphone 79.80 Total for Check Number 42808: 79.80
42809 3107 Jeffrey Kockos 10/20/2023
Refund10.18.23 2155 Ward Way BLDG2022-0588 Permit Finaled 2155 Ward Way BLDG2022-0588 Permit Finaled 1,000.00 Total for Check Number 42809: 1,000.00
42810 1221 Metropolitan Planning Group Dba M-Group 10/20/2023 2004045 Professional Services: ZO Update & ODS ZOAM2023-0001 MF Zoning Professional Services: ZO Update & ODS ZOAM2023-0001 MF Zoning 10,145.00 Total for Check Number 42810: 10,145.00
42811 2182 Mid Peninsula Roofing, Inc. 10/20/2023
Refund10.12.23 170 Martinez Rd BLDG2023-0293 Permit Finaled170 Martinez Rd BLDG2023-0293 Permit Finaled 1,000.00 Total for Check Number 42811: 1,000.00
42812 2225 Mission Uniform 10/20/2023
520215623 Weekly Public Works Uniform Rental Service 10.10.23 Weekly Public Works Uniform Rental Service 10.10.23 35.00 520262764 Weekly Public Works Uniform Rental Service 10.17.23 Weekly Public Works Uniform Rental Service 10.17.23 35.00 Total for Check Number 42812: 70.00
42813 2926 Ninyo & Moore Geotechnical & Environmental Science 10/20/2023 277665 Professional Services:280 Family Farm Rd BLDG2022-0549 July 2023 Professional Services:280 Family Farm Rd BLDG2022-0549 July 2023 2,000.00 Total for Check Number 42813: 2,000.00
42814 1245 ODP Business Solutions, LLC 10/20/2023
332341321001 Supplies: Correction Tape & Envelope Moistener Supplies: Correction Tape & Envelope Moistener 11.57 333378423001 Supplies: Napkins & Organizer Supplies: Napkins & Organizer 22.14 332341648001 Supplies: Rocketbook Fusion Notebook Supplies: Rocketbook Fusion Notebook 40.46 332341649001 Supplies: 3 Hole Punch Supplies: 3 Hole Punch 9.83 333366518001 Supplies: Letter Files Supplies: Letter Files 45.93 Total for Check Number 42814: 129.93
42815 1251 Pacific Gas & Electric 10/20/2023
P3590 10.12.23 TH #2 3590823804-7 Gas 09.12.23-10.11.23 Town Hall -Gas 3590823804-7 09.12.23 -10.11.23 84.65 Total for Check Number 42815: 84.65
42816 1252 Pacific Gas & Electric 10/20/2023
P3663 10.13.23 Library 1 Gas 3663254289-4 09.13.23-10.12.23 Library 1 Gas PGE 3663254289-4 09.13.23-10.12.23 18.66 Total for Check Number 42816: 18.66
42817 1256 Pacific Gas & Electric 10/20/2023
P5827 10.09.23 Entrance Canada Coll. 5827359418-2 09.02.23-10.03.23 Traffic Canada College 5827359418-2 09.02.23-10.03.23 47.95 Total for Check Number 42817: 47.95
42818 3014 Parametrix, Inc. 10/20/2023
48506 VTM Analysis for Housing Element August 2023 VTM Analysis for Housing Element August 2023 6,362.50 48935 Woodside On-Call Transportation Planning/Traffic Engineering Woodside On-Call Transportation Planning/Traffic Engineering 4,535.00 Total for Check Number 42818: 10,897.50
42819 1261 Peninsula Building Materials 10/20/2023
863936 Supplies: FIll Sand & Gloves Supplies: FIll Sand & Gloves 647.45 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 4 Item 2 Page 5
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42819: 647.45
42820 1581 PLAN JPA 10/20/2023
PLAN-2024-0069 General Liability Claims September 2023 General Liability Claims September 2023 8,919.00 Total for Check Number 42820: 8,919.00
42821 1276 Roberts Market 10/20/2023

09.30.23 Grocery & Hardware Supplies September 2023 Grocery & Hardware Supplies September 2023 467.20 Total for Check Number 42821: 467.20
42822 1287 San Mateo County Sheriff's Office 10/20/2023 PS-INV304680 FY 23-24 Qx July 2023-Dec 2023 Law Enforcement Services FY 23-24 Qx July 2023-Dec 2023 Law Enforcement Services 1,322,669.00 PS-INV304680 FY 23-24 Qx July 2023-Dec 2023 Law Enforcement Services FY 23-24 Qx July 2023-Dec 2023 Law Enforcement Services 100,000.00 Total for Check Number 42822: 1,422,669.00
42823 1900 Saviano Company, Inc 10/20/2023
8785-01 Project Location: Woodside Elementary 3195 Woodside Rd Project Location: Woodside Elementary 3195 Woodside Rd 18,000.00 Total for Check Number 42823: 18,000.00
42824 3093 Stryker Sales LLC 10/20/2023
9204788077 AED Maintenance 08.17.23 AED Maintenance 08.17.23 445.49 Total for Check Number 42824: 445.49
42825 1322 United Site Services 10/20/2023
INV-02068351 Portable Restroom Services 10.04.23-10.31.23 Portable Restroom Services 10.04.23-10.31.23 231.57 Total for Check Number 42825: 231.57
42826 1334 West Bay Sanitary District 10/20/2023
2023/24-056 Quarterly Sewer Maintenance: 07.01.23-09.30.23 Quarterly Sewer Maintenance: 07.01.23-09.30.23 15,458.72 Total for Check Number 42826: 15,458.72
42827 2218 Wex Bank 10/20/2023
92364607 Chevron Gas Card for Fleet 09.08.23-10.06.23 Chevron Gas Card for Fleet 09.08.23-10.06.23 1,184.52 Total for Check Number 42827: 1,184.52
42828 1341 Woodside Fire Protection District 10/20/2023 137_WDSE Contribution Towards CERP Corrdinator Oct-Dec 2023 Contribution Towards CERP Corrdinator Oct-Dec 2023 10,236.27 Total for Check Number 42828: 10,236.27
Total for 10/20/2023: 1,630,628.12
42829 1607 Joyce Bianchini 11/03/2023
DefSpac10.30.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 700.00 Total for Check Number 42829: 700.00
42830 3070 R. Oliver Bock 11/03/2023
DefSpac10.19.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 750 Espinosa Rd. 3,000.00 Total for Check Number 42830: 3,000.00
42831 1055 David Burow 11/03/2023
AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 5 Item 2 Page 6
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
DefSpac10.30.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42831: 3,000.00
42832 2209 Chris Ewert 11/03/2023
DefSpac11.01.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42832: 3,000.00
42833 2802 David Fabian 11/03/2023
DefSpac10.30.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,602.29 Total for Check Number 42833: 2,602.29
42834 2164 Bob Garcia 11/03/2023
DefSpac11.01.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42834: 3,000.00
42835 1664 Belinda Hanson 11/03/2023
DefSpac10.23.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42835: 3,000.00
42836 2640 Jody Lawler 11/03/2023
DefSpac10.30.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42836: 3,000.00
42837 3109 Diksha Makan 11/03/2023
DefSpac10.19.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42837: 3,000.00
42838 2354 Vagihe Massih 11/03/2023
DefSpac10.20.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42838: 3,000.00
42839 1238 NCEFT 11/03/2023
DefSpac11.01.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,721.00 Total for Check Number 42839: 1,721.00
42840 3066 Yvette Phillips 11/03/2023
DefSpac11.01.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,350.00 Total for Check Number 42840: 2,350.00
42841 2653 Tracy Roberts 11/03/2023
DefSpac11.01.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42841: 3,000.00
42842 1698 Raisa & Vladmir Taft 11/03/2023
DefSpac10.30.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,875.00 Total for Check Number 42842: 2,875.00
42843 3110 Mila Valleser 11/03/2023
DefSpac10.30.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 125 Miramontes Rd 2,000.00 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 6 Item 2 Page 7
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42843: 2,000.00
42844 1366 Cindy Wong 11/03/2023
DefSpac10.23.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,150.00 Total for Check Number 42844: 1,150.00
42845 3111 Leslie Zirn 11/03/2023
DefSpac10.24.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,800.00 Total for Check Number 42845: 2,800.00
42846 2940 Adams Pool Solutions 11/03/2023
Refund10.23.23 1540 Portola Road BLDG2023-0197 1540 Portola Road BLDG2023-0197 1,000.00 Total for Check Number 42846: 1,000.00
42847 3060 Andreini Brothers, Inc. 11/03/2023
6061 Glens Path Project 09.30.23 Glens Path Project 09.30.23 117,007.70 Total for Check Number 42847: 117,007.70
42848 3108 Arguello Catering Co 11/03/2023
471222 Catering for Com Dev Training Workshop 10.30.23Catering for Com Dev Training Workshop 10.30.23 273.83 Total for Check Number 42848: 273.83
42849 1896 Bay Area Traffic Solutions Inc. 11/03/2023
137101 Traffic Control 3 Traffic Tech Sunday or Holiday 4hrs w/truck Traffic Control 3 Traffic Tech Sunday or Holiday 4hrs w/truck 3,271.00 137121 Traffic Control Day of the Horse PCMA Signs Traffic Control Day of the Horse PCMA Signs 5,573.30 137181 Storm Related:Traffic Signs&Tool Rental Kings Mountain Rd Detour Storm Related:Traffic Signs&Tool Rental Kings Mountain Rd Detour 2,842.00 Total for Check Number 42849: 11,686.30
42850 2848 Becky Kleiner & Micky Malka 11/03/2023
Refund10.24.23 155 Prospect Street BLDG2022-0209 Refund C&D deposit 155 Prospect Street BLDG2022-0209 Refund C&D deposit 1,000.00 Total for Check Number 42850: 1,000.00
42851 1058 C/CAG 11/03/2023
22618 FY23-24 Annual NPDES Assessment for Munic ipalities FY23-24 Annual NPDES Assessment for Munic ipalities 19,471.74 Total for Check Number 42851: 19,471.74
42852 1062 California Water Service 11/03/2023
W1367 10.12.23 1367116666 WHHA 24 Median Meters+1 Town Median 09.12.23-10.10.23 WHHA 24 Median Meters+1 Town Median Meter 09.12.23-10.10.23 1,396.61 Total for Check Number 42852: 1,396.61
42853 1420 Kit Colman 11/03/2023
Reimb09.21.23 Arts& Culture Postcards:Aug-Nov 2023 Arts& Culture Postcards:Aug-Nov 2023 199.10 Total for Check Number 42853: 199.10
42854 3057 Consor PMCM, Inc. 11/03/2023
TOW 23-120-01 Glens Path 2&3 Construction Management/Inspection Services Glens Path 2&3 Construction Management/Inspection Services 18,245.00 Total for Check Number 42854: 18,245.00
42855 1121 CSG Consultants, Inc. 11/03/2023
53359 Engineering Staff Services 08.26.23-09.29.23 Engineering Staff Services 08.26.23-09.29.23 22,080.00 53381 FY22-23 NPDES Annual Report 08.26.23-09.29.23FY22-23 NPDES Annual Report 08.26.23-09.29.23 6,142.50 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 7 Item 2 Page 8
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
53458 163 Otis Avenue CERT2023-0001 2 Medway Road- Lot Merger 163 Otis Avenue 4 Blue Ridge Lane 240.00 53458 2 Medway Road- Lot Merger MERG2021-0001 2 Medway Road- Lot Merger 163 Otis Avenue 4 Blue Ridge Lane 540.00 53458 4 Blue Ridge Lane LLAJ2023-0001 2 Medway Road- Lot Merger 163 Otis Avenue 4 Blue Ridge Lane 80.00 53629 Building Inspection Aug 26 - Sept 29 2023 Building Services Aug 26 - Sept 29 2023 9,193.00 53629 Building Official Aug 26 - Sept 29 2023 Building Services Aug 26 - Sept 29 2023 9,696.00 53630 Code Enforcement 08.26.23-09.29.23 Building Services Code Enforcement 08.26.23-09.29.23 6,336.00 Total for Check Number 42855: 54,307.50
42856 1393 CSMFO 11/03/2023
300012808 Membership Dues Renewal Professional Level P.Wong Membership Dues Renewal Professional Level P.Wong 55.00 Total for Check Number 42856: 55.00
42857 1126 Department of Conservation 11/03/2023
QJul-Sept2023 Strong Motion Instrum. & SHz Map Fee Report July 1-Sept 30 2023 Strong Motion Instrum. & SHz Map Fee Report July 1-Sept 30 2023 2,131.36 Total for Check Number 42857: 2,131.36
42858 1653 Harrison Engineering, Inc. 11/03/2023
21-016-14 Glens Path Phase 2 & 3 Engineering Design Glens Path Phase 2 & 3 Engineering Design 1,544.15 Total for Check Number 42858: 1,544.15
42859 1167 Herc Rentals, Inc. 11/03/2023
32398710-028 Storage Container Rental 09.27.23-10.25.23 Storage Container Rental 09.27.23-10.25.23 127.30 Total for Check Number 42859: 127.30
42860 3112 JTM Developments 11/03/2023
Refund10.23.23 3370 Woodside Road BLDG2022-0486 Refund C&D deposit 3370 Woodside Road BLDG2022-0486 Refund C&D deposit 1,000.00 Total for Check Number 42860: 1,000.00
42861 3113 Ric Lopez 11/03/2023
AR10.16.23 Honorarium: 1st Friday Presentation Arts & Culture 10.06.23 Honorarium: 1st Friday Presentation Arts & Culture 10.06.23 350.00 Total for Check Number 42861: 350.00
42862 2225 Mission Uniform 11/03/2023
520308739 Weekly Public Works Uniform Rental Service 10.24.23 Weekly Public Works Uniform Rental Service 10.24.23 35.00 520359879 Weekly Public Works Uniform Rental Service 10.31.23 Weekly Public Works Uniform Rental Service 10.31.23 35.00 Total for Check Number 42862: 70.00
42863 1248 Pacific Gas & Electric 11/03/2023
P0537 10.18.23 Canada College/Farm Hill 0537900773-4 09.12.23-10.11.23 Canada College Traffic Signals 0537900773-4 09.12.23-10.11.23 80.97 Total for Check Number 42863: 80.97
42864 1249 Pacific Gas & Electric 11/03/2023
P0961 10.17.23 5001 Farm Hill/Barkely 0961067232-2 09.11.23.10.10.23 5001 Farm Hill/Barkley PGE 0961067232-2 09.11.23.10.10.23 325.35 Total for Check Number 42864: 325.35
42865 1250 Pacific Gas & Electric 11/03/2023
P1399 10.20.23 1399341562-2 Street Lamp 09.15.23-10.16.23 1399341562-2 TH Street Lamp 09.15.23-10.16.23 19.67 Total for Check Number 42865: 19.67
42866 1253 Pacific Gas & Electric 11/03/2023
P3674 10.17.23 TH 3; 3674157132-1 09.11.23.-010.10.23 Town Hall 3; 3674157132-1 09.11.23-10.10.23 891.90 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 8 Item 2 Page 9
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42866: 891.90
42867 1254 Pacific Gas & Electric 11/03/2023
P3704 10.18.23 Library 2- PGE3704920953-1 09.12.23-10.11.23 Library 2- PGE3704920953-1 09.12.23-10.11.23 1,120.12 Total for Check Number 42867: 1,120.12
42868 1255 Pacific Gas & Electric 11/03/2023
P5632 10.17.23 Town Hall 4 PGE 5632637403-2 09.11.23-10.10.23Town Hall 4 PGE 5632637403-2 09.11.23-10.10.23 1,948.52 Total for Check Number 42868: 1,948.52
42869 1257 Pacific Gas & Electric 11/03/2023
P9226 10.17.23 TC Pump 9226135810-2 09.11.23-10.10.23 TC Pump 9226135810-2 09.11.23-10.10.23 512.09 Total for Check Number 42869: 512.09
42870 1626 Peninsula Sports Officials Assoc., Inc. 11/03/2023 100586 Co-Ed Softball League Umpire Fees Championship Games Thru 2024 Co-Ed Softball League Umpire Fees Championship Games Thru 2024 68.00 Total for Check Number 42870: 68.00
42871 1266 Petty Cash 11/03/2023
PC11.02.23 Reimburse Petty Cash Box 05.02.23-11.02.23 Mileage Reimburse Petty Cash Box 05.02.23-11.02.23 131.25 PC11.02.23 Reimburse Petty Cash Box 05.02.23-11.02.23 Misc.Reimburse Petty Cash Box 05.02.23-11.02.23 442.28 PC11.02.23 Reimburse Petty Cash Box 05.02.23-11.02.23 Mileage Reimburse Petty Cash Box 05.02.23-11.02.23 70.20 PC11.02.23 Reimburse Petty Cash Box 05.02.23-11.02.23 Mileage Reimburse Petty Cash Box 05.02.23-11.02.23 41.25 PC11.02.23 Reimburse Petty Cash Box 05.02.23-11.02.23 ShortReimburse Petty Cash Box 05.02.23-11.02.23 0.23 Total for Check Number 42871: 685.21
42872 1822 Paul Ricci 11/03/2023
Refund10.23.23 382 Mountain Home Road BLDG2021-0288 Refund C&D 382 Mountain Home Road BLDG2021-0288 Refund C&D 1,000.00 Total for Check Number 42872: 1,000.00
42873 1288 Sandie Arnott, San Mateo County Tax Collector 11/03/2023 2023-359530 Parcel # 068-322-330 AnnualTax2023-2024 5001 Farm Hill Blvd 1&2 Parcel # 068-322-330 AnnualTax2023-2024 5001 Farm Hill Blvd 1&2 1,055.00 2023-366875 Parcel # 072-162-100 AnnualTax2023-2024 3140 Woodside Rd. 1&2 Parcel # 072-162-100 AnnualTax2023-2024 3140 Woodside Rd. 1&2 5,612.16 2023-367694 Parcel # 073-112-030 AnnualTax2023-2024 Whiskey Hill Rd 1&2 Parcel # 073-112-030 AnnualTax2023-2024 Whiskey Hill Rd 1&2 2,455.32 Total for Check Number 42873: 9,122.48
42874 1300 Springbrook Holding Company LLC 11/03/2023
TM INV-006800 Standard Professional Services July-Aug 2023 Standard Professional Services July-Aug 2023 1,320.00 Total for Check Number 42874: 1,320.00
42875 1385 Stepford 11/03/2023
2301690 IT Server Monthly Service 12.01.23-12.31.23 IT Server Monthly Service 12.01.23-12.31.23 1,870.20 2301691 IT Monthly Off-site Disaster Recovery 12.01.23-12.31.23 IT Monthly Off-site Disaster Recovery 12.01.23-12.31.23 680.00 2301692 IT Monthly Service+MS Office License 12.01.23-12.31.23 IT Monthly Service+MS Office License 12.01.23-12.31.23 3,133.00 Total for Check Number 42875: 5,683.20
42876 1355 The Reveg Edge 11/03/2023
2346 Kite Hill Mowing 10.07.23 Kite Hill Mowing 10.07.23 180.00 2347 Kite Hill Fertilize 10.27.23 Kite Hill Fertilize 10.27.23 720.00 Total for Check Number 42876: 900.00
42877 1318 U.S. Bank 11/03/2023
AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 9 Item 2 Page 10 Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
PCard10.16.23 Water for Gun Safety Awareness Day 9.40
PCard10.16.23 Admin Fiscal Year Lunch 2023 251.06
PCard10.16.23 Lulu's - Lunch for HR Professionals Lunch hosted by Woodside on 780.86 PCard10.16.23 Name Badges for Staff 81.15
PCard10.16.23 SMCounty Parking for Notice of Completion Submission OLHR Repair 1.00 PCard10.16.23 Lulu's - Gratuities for above order Employee Procurement Card Statement 10.16.23 67.48 PCard10.16.23 Home Depot Sink Faucet for Women's Town Hall Restroom 54.67 PCard10.16.23 Credit for Flight Activate 2023 Employee Procurement Card Statement 10.16.23 -74.70 PCard10.16.23 Costco refreshments for meetings 52.26
PCard10.16.23 Costco Refreshments for meetings 60.96
PCard10.16.23 Lucky - Coffee creamers Employee Procurement Card Statement 10.16.23 18.77 PCard10.16.23 Car wash for Town vehicle CA-CR44C12 33.99 PCard10.16.23 Lulu's - Lunch for Town Harassment Prevention Training 10.06.23 Employee Procurement Card Statement 10.16.23 561.08 PCard10.16.23 Town Checks Ordered from Superior Press Employee Procurement Card Statement 10.16.23 497.65 PCard10.16.23 Car wash for Town vehicle CA-1310853 38.99 PCard10.16.23 Viasat Equipment Employee Procurement Card Statement 10.16.23 50.94 PCard10.16.23 Starbucks - 2 Coffee Travelers for Firearm Safety Day Employee Procurement Card Statement 10.16.23 40.00 Total for Check Number 42877: 2,525.56
42878 1325 U.S. Postal Service 11/03/2023
BulkMail10.23.23 Replenish Bulk Mail Account -Permit# 205 Replenish Bulk Mail Account -Permit# 205 5,000.00 Total for Check Number 42878: 5,000.00
42879 1333 Wells Fargo Financial Leasing, Inc. 11/03/2023 5027138529 Postage Meter Rental 11.13.23-12.12.23 Postage Meter Rental 11.13.23-12.12.23 155.62 Total for Check Number 42879: 155.62
42880 1338 Woodside & Portola Private Patrol 11/03/2023 190962 Monthly Commercial Patrol Service Barkley Field November 2023 Monthly Commercial Patrol Service Barkley Field November 2023 3,100.00 Total for Check Number 42880: 3,100.00
Total for 11/3/2023: 307,522.57
42881 3034 Chris Canellos 11/09/2023
DefSpac11.07.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,125.00 Total for Check Number 42881: 2,125.00
42882 2844 Staci Cole 11/09/2023
DefSpac11.07.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42882: 3,000.00
42883 1264 Virginia Dare 11/09/2023
DefSpac11.07.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,340.00 Total for Check Number 42883: 2,340.00
42884 2416 Cary Kimler 11/09/2023
DefSpac11.03.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,750.00 Total for Check Number 42884: 2,750.00
42885 3117 Kazumi Tsuchiyose 11/09/2023
DefSpac11.08.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,600.00 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 10 Item 2 Page 11 Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42885: 1,600.00
42886 1004 A2Z Business Systems 11/09/2023
AR33950 Copier Maintenance Contract102923-012824, Overages 72923-102823 Copier Maintenance Contract102923-012824, Overages 72923-102823 1,906.72 Total for Check Number 42886: 1,906.72
42887 1005 AAA Rentals 11/09/2023
w3330 Tool Rental Service: Knife Sharpening 09.07.23 Closed 10.18.23 Tool Rental Service: Knife Sharpening 09.07.23 Closed 10.18.23 198.00 Total for Check Number 42887: 198.00
42888 1031 AT&T - 939-103-5058 11/09/2023
000020722314 6505291639&6505291647 (Additional Lines-Museum) 09.25.23-10.24.2 Phone (Additional Lines at Museum) 09.25.23-10.24.23 55.52 Total for Check Number 42888: 55.52
42889 1032 AT&T - 939-103-5059 11/09/2023
000020722315 6505291708(Automated Notification System/DSL) 09.25.23-10.24.23 Phone(Automated Notification System/DSL) 09.25.23-10.24.23 28.53 Total for Check Number 42889: 28.53
42890 1034 AT&T - 939-103-5061 11/09/2023
000020722318 6508512195Phone(Fax) 09.25.23-10.24.23 6508512195Phone (Fax) 09.25.23-10.24.23 55.52 Total for Check Number 42890: 55.52
42891 1036 AT&T - 939-103-5063 11/09/2023
000020722319 6508516795 Phone (Extra Office Number) 09.25.23-10.24.23 Phone (Extra Office Number) 09.25.23-10.24.23 24.39 Total for Check Number 42891: 24.39
42892 1037 AT&T - 939-103-5064 11/09/2023
000020722320 6508517741 La Quest Sewer Pump Station 09.25.23-10.24.23 Phone(Public Works) La Quest Sewer Pump Station 9.25.23-10.24.23 28.55 Total for Check Number 42892: 28.55
42893 1039 AT&T Mobility 11/09/2023
873236230X11062023 Cell phones 873236320 09.29.23-10.28.23 Cell phones 873236320 09.29.23-10.28.23 187.40 Total for Check Number 42893: 187.40
42894 1043 Bay Area News Group 11/09/2023
0006783323 Legal Classified Advertising October 2023 Notice of Adoption Legal Classified Advertising October 2023 Notice of Adoption 91.85 0006785980 Legal Classified Advertising October 2023 Planning Commission Legal Classified Advertising October 2023 Planning Commission 211.66 Total for Check Number 42894: 303.51
42895 1060 California Water Service 11/09/2023
W4321 10.30.23 4321116666 2955 Woodside Rd 6" Fire Service 11.01.23-11.30.23 4321116666 2955 Woodside Rd 6" Fire Service 11.01.23-11.30.23 55.34 Total for Check Number 42895: 55.34
42896 2530 County of San Mateo 11/09/2023
ASC23-24Woodsid FY2023-2024 Animal Care Shelter Construction Costs FY2023-2024 Animal Care Shelter Construction Costs 10,009.00 Total for Check Number 42896: 10,009.00
42897 1308 Embarcadero Media 11/09/2023
79819 Legal Classified Advertising October 2023 Legal Classified Advertising October 2023 385.00 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 11 Item 2 Page 12 Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42897: 385.00
42898 2553 Farallon Company Engineering 11/09/2023
2302-8 Storm Related:Temp.Traffic Signal at Skyline&OLHR 10.3.-11.27.23 Storm Related:Temp.Traffic Signal at Skyline&OLHR 10.3.-11.27.23 24,435.56 2308-3 Storm Related Kings Mountain Road Equestrain & Pedestrian Brdg Storm Related Kings Mountain Road Equestrain & Pedestrian Brdg 129,880.51 Total for Check Number 42898: 154,316.07
42899 2972 FORDE MAZZOLA ASSOC., INC. 11/09/2023
Refund11.03.23 445 Manzanita Way BLDG2020-0294-0295; BLDG2021-0067 Refund C&D 445 Manzanita Way BLDG2020-0294-0295; BLDG2021-0067 Refund C&D 2,000.00 Total for Check Number 42899: 2,000.00
42900 3116 Erin Gleeson 11/09/2023
AC11.05.23 Honorarium Arts & Culture's Frist Friday Presenter 11.03.23 Honorarium Arts & Culture's Frist Friday Presenter 11.03.23 350.00 Total for Check Number 42900: 350.00
42901 3115 Rob Harper 11/09/2023
VA10.31.23 Volunteer Appreciation: Sound Technician for Event Volunteer Appreciation: Sound Technician for Event 100.00 Total for Check Number 42901: 100.00
42902 1167 Herc Rentals, Inc. 11/09/2023
32398710028 Storage Container Rental October 2023 Storage Container Rental October 2023 127.30 Total for Check Number 42902: 127.30
42903 1168 Hillyard 11/09/2023
605285494 Janitorial Supplies: TH Paper Towels Janitorial Supplies: TH Paper Towels 309.75 605285495 Library Janitorial Supplies: 3 Cartons of Tissue Paper Library Janitorial Supplies: 3 Cartons of Tissue Paper 228.68 605285496 Janitorial Supplies: TH & IH Hand Soap Janitorial Supplies: TH & IH Hand Soap 90.10 Total for Check Number 42903: 628.53
42904 3114 Irina Karnkovskaia 11/09/2023
VA10.31.23 Volunteer Appreciation: Pianist for Event 10.20.23Volunteer Appreciation: Pianist for Even 10.20.23t 150.00 Total for Check Number 42904: 150.00
42905 3048 Lasky Trade Printing 11/09/2023
CAL0998 Sudden Oak Death 10/20 & Raptor 10/17 Postcards. Paper Supplies Sudden Oak Death 10/20 & Raptor 10/17 Postcards. Paper Supplies 1,066.41 Total for Check Number 42905: 1,066.41
42906 3074 Legacy Roofing and Waterproofing 11/09/2023
Refund11.03.23 120 Hillside Drive BLDG2023-0503 Refund C&D Deposit 120 Hillside Drive BLDG2023-0503 Refund C&D Deposit 1,000.00 Total for Check Number 42906: 1,000.00
42907 2895 Jean Liang 11/09/2023
Refund11.03.23 340 Jane Dr. BLDG2021-0324 340 Jane Drive BLDG2021-0312, BLDG2021-0324; BLDG2023-0048 C&D 1,187.50 Refund11.03.23 340 Jane Dr. BLDG2021-0321 340 Jane Drive BLDG2021-0312, BLDG2021-0324; BLDG2023-0048 C&D 1,000.00 Refund11.03.23 340 Jane Dr. BLDG2023-0048 340 Jane Drive BLDG2021-0312, BLDG2021-0324; BLDG2023-0048 C&D 5.00 Refund11.03.23 340 Jane Dr. BLDG2023-0048 340 Jane Drive BLDG2021-0312, BLDG2021-0324; BLDG2023-0048 C&D 1,000.00 Total for Check Number 42907: 3,192.50
42908 1148 Gerardo Mendoza 11/09/2023
192 Barkley Fields Janitorial + Disinfecting 10.31.23 Barkley Fields Janitorial + Disinfecting 10.31.23 940.00 238 Museum Janitorial + Disinfecting 10.31.23 Museum Janitorial + Disinfecting 10.31.23 240.00 248 Independence Hall Janitorial 10.31.23 Independence Hall Janitorial 10.31.23 135.00 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 12 Item 2 Page 13 Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
291 Branch Library Janitorial + Disinfecting 10.31.23 Branch Library Janitorial + Disinfecting 10.31.23 1,285.00 302 Town Hall Janitorial + Disinfecting 10.31.23 Town Hall Janitorial + Disinfecting 10.31.23 1,095.00 Total for Check Number 42908: 3,695.00
42909 2225 Mission Uniform 11/09/2023
520397378 Weekly Public Works Uniform Rental Service 11.07.23 Weekly Public Works Uniform Rental Service 11.07.23 35.00 Total for Check Number 42909: 35.00
42910 2926 Ninyo & Moore Geotechnical & Environmental Science 11/09/2023 279745 Geotechnical Consulting Services: 152 Alta Mesa Sept 2023 Geotechnical Consulting Services: 152 Alta Mesa Sept 2023 1,625.00 279746 Geotechnical Consulting Services: 746 Woodside Dr Sept 2023 Geotechnical Consulting Services: 746 Woodside Dr Sept 2023 625.00 279951 Geotechnical Consulting Services: 197 Hardwick Sept 2023 Geotechnical Consulting Services: 197 Hardwick Sept 2023 2,025.00 279952 Geotechnical Peer Review Services: 145 Northridge Ln Sept 2023 Geotechnical Peer Review Services: 145 Northridge Ln Sept 2023 2,220.00 279953 Geotechnical Peer Review Services: 1585 Canada Ln Sept 2023 Geotechnical Peer Review Services: 1585 Canada Ln Sept 2023 3,135.00 279954 Geotechnical Peer Review Services: 633 Southdale Way Sept 2023 Geotechnical Peer Review Services: 633 Southdale Way Sept 2023 3,135.00 Total for Check Number 42910: 12,765.00
42911 2813 Occasions, etc. 11/09/2023
34334 2 Nameplates for New Employees in Planning 2 Nameplates for New Employees in Planning 69.32 Total for Check Number 42911: 69.32
42912 1245 ODP Business Solutions, LLC 11/09/2023
334501236001 Supplies: Copy Paper, Envelopes Supplies: Copy Paper, Envelopes 99.02 335751691001 Supplies: (2) Coffee Supplies: (2) Coffee 34.58 335798783001 Supplies: Planner, Printer Toner Supplies: Planner, Printer Toner 255.28 337772387001 Supplies: Gel Pens 4-Pk Black Supplies: Gel Pens 4-Pk Black 7.10 337772975001 Supplies:Rectractable, Click, Gel Pens & SweetnerSupplies:Rectractable, Click, Gel Pens & Sweetner 49.44 Total for Check Number 42912: 445.42
42913 1246 O'Grady Paving Inc. 11/09/2023
7253 Contract 23029-2023 Road Rehabilitation Various Town Locations Contract 23029-2023 Road Rehabilitation Various Town Locations 357,930.74 Total for Check Number 42913: 357,930.74
42914 2900 Melanie Olson 11/09/2023
Reimb11.06.23 CA APA Annual Conference Reimbursement: Hotel, Uber, PerDiem CA APA Annual Conference Reimbursement: Hotel, Uber, PerDiem 1,260.94 Total for Check Number 42914: 1,260.94
42915 3014 Parametrix, Inc. 11/09/2023
49829 On-Call Plan. Traffic Eng.September 2023 On-Call Plan. Traffic Eng.September 2023 3,046.25 Total for Check Number 42915: 3,046.25
42916 2226 Quench USA, Inc. 11/09/2023
INV06462512 2 Water Units for TH/Public Works 10.20.23-11.19.23 2 Water Units for TH/Public Works 10.20.23-11.19.23 158.60 Total for Check Number 42916: 158.60
42917 1513 St. Francis Electric, LLC 11/09/2023
23166706 TS & SL Maintenance- October 2023 TS & SL Maintenance- October 2023 290.00 Total for Check Number 42917: 290.00
42918 1385 Stepford 11/09/2023
2306595 IT Service Overage/After Hours 09.24.23-10.31.23IT Service Overage/After Hours 09.24.23-10.31.23 412.50 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 13 Item 2 Page 14 Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42918: 412.50
42919 1095 Sweeping Corporation of America 11/09/2023
107349CS Monthly Sweep Fee for October 2023 Monthly Sweep Fee for October 2023 1,513.68 Total for Check Number 42919: 1,513.68
42920 2023 Jennifer Zweben 11/09/2023
1-2023 Update WACC Website Jan-Oct 2023 Update WACC Website Jan-Oct 2023 3,000.00 Bandana-2023 Creation of Design for Promotional Volunteer Appreciation Gift Creation of Design for Promotional Volunteer Appreciation Gift 200.00 Total for Check Number 42920: 3,200.00
Total for 11/9/2023: 572,805.74
Report Total (147 checks): 2,510,956.43
AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 14 Item 2 Page 15 Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 3
From: Jennifer Li, Town Clerk November 28, 2023
Reviewed By: Kevin Bryant, Town Manager
SUBJECT: MINUTES FOR APPROVAL
The draft Town Council minutes of the special and regular meetings of July 25, 2023; regular meeting of September 12, 2023; and, special and regular meetings of September 26, 2023, are attached for review and approval.

Item 3 Page 1 Town Council Meeting November 28, 2023
Town Council Special Meeting July 25, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL SPECIAL MEETING MINUTES July 25, 2023
Independence Hall, 2955 Woodside Road, Woodside 6:30 p.m.

CALL TO ORDER

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw

COMMUNICATIONS
6:30 PM CLOSED SESSION
Conference with Legal Counsel - Anticipated Litigation (Government Code §54956.9(b)): One Case

REPORT FROM CLOSED SESSION
Ms. Savaree reported that the Council voted 5-0 with Mayor Shaw recused to initiate inspection work for 570 Mountain Home Road.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at approximately 6:45 p.m. ________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 3 Page 2 Town Council Meeting November 28, 2023

ATTACHMENT A
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TOWN OF WOODSIDE
TOWN COUNCIL MEETING MINUTES July 25, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:00 p.m.

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw Staff Present:

Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Sean Rose, Town Engineer/Director of Public Works
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Councilmember Wall led the Pledge of Allegiance.

COMMUNICATIONS
Dave Burow, Sheridan Way, asked for the status of installing automated license plate readers around Town.

Mr. Bryant said Flock Safety is still in the permitting phase and does not have an estimated time of completion yet.

Councilmember Brown requested staff to inform the Council whenever staff knows.

APPOINTMENTS
Report and Recommendation from the Town Council Committees Appointments Subcommittee:
a. Emergency Preparedness Committee
b. Environment & Conservation Committee
Councilmember Goeld said after discussing with the Chairs of the Committees, they would recommend appointing Claudia Medina to both Committees.

Councilmember Goeld moved to appoint Claudia Medina to the Committees.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

CONSENT CALENDAR

1. Register of Demands Against the Town of Woodside from June 16 through July 15, 2023.

2. Approval of Minutes: Regular Meetings of May 9 and May 23, 2023.

Item 3 Page 3 November 28, 2023
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3. Resolution Accepting the Claim Submitted by Jacob Shulman on June 13, 2023, in the Amount of $21,098.91.

Resolution No. 2023 - 7611

4. Review and Approve the Town’s Response to the San Mateo County Grand Jury Report:
“Accessory Dwelling Units: Affordable Housing’s Panacea or Prevarication?”

5. Resolution Changing the Name of the Environment and Conservation Committee to the Environment and Open Space Committee and Amending the Charter.

Resolution No. 2023 - 7612

6. Resolution Authorizing the Town Manager to Execute a Professional Services Agreement with M-Group for Preparation of Multi-Family Zoning Requirements and Objective Design Standards; with Associated Revisions to the General Plan and Emerald Lake Hills Specific Plan, at Sites Designated for Multi-Family Housing in the Town’s Housing Element, in the Amount Not-To-Exceed $79,343.

Resolution No. 2023 - 7613

7. 2022-23 Annual Treasurers’ Report.

8. Two Resolutions Continuing the On-Going Declarations of Local Emergency.

Resolution No. 2023 - 7614 and No. 2023 - 7615

9. Resolution Authorizing the Town Manager to Enter into an Agreement with CivicPlus in an Amount not to Exceed $32,875.00 for Redesign and Hosting of the Town of Woodside’s Website.

Resolution No. 2023 - 7619

10. Resolution Approving 136 Bardet Road (APN 073-050-190) to Connect to the Town Center Sewer Assessment District.

Resolution No. 2023 - 7616

11. Resolution: (1) Approving a Sewer Service Allocation to 234 Albion Ave., Pursuant to Municipal Code Section 51.126; (2) Consenting to the Annexation of this Property into the Town Center Sewer Assessment District; and (3) Authorizing the Town Manager to Execute Revised Agreements with the City of Redwood City and Fair Oaks Sewer Maintenance District to Add This Property into the Approved Service Area for the Town Center Sewer Assessment District.

Resolution No. 2023 - 7617

12. Resolution Authorizing the Town Manager to Execute a Contract Amendment with Harrison Engineering Inc. for $19,962 for Additional Construction Engineering Support for the Glens Path Phase 2 and Phase 3 Project.

Resolution No. 2023 - 7618

13. Resolution (1) Approving the Plans and Specifications for the Kings Mountain Road/Woodside Road Crosswalk Project, (2) Authorizing Bidding of the Project for Construction, and (3) Authorizing the Town Manager to Execute a Construction Contract for the Project in an Amount Not-to- Exceed $140,000, Which Includes $20,000 for Construction Contingency.

Resolution No. 2023 - 7620
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Councilmember Brown pulled Items 9 and 13 for discussion.

Councilmember Wall pulled Item 4 for discussion.

Councilmember Fluet moved approval of the Consent Calendar Items 1-3, 5-8, 10-12.

Motion seconded by Councilmember Dombkowski and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
Regarding Item 9, Councilmember Brown requested that the website have a searchable database.

Mr. Bryant stated that can be done.

Regarding Item 13, in response to the Council’s questions, Mr. Rose stated: the electric signs will be small flashing beacons that are solar-powered, like the lights at the School and Woody the Fish; he has followed up with Ms. Voelke about her comments regarding sight lines and roads, and they will be addressed in the project.

Regarding Item 4, Councilmember Wall asked about the authority of the San Mateo Grand Jury and whether this could impact the Housing Element process.

In response, Ms. Savaree stated: the Grand Jury is appointed by the County judge; it will not impact the Housing Element.

Councilmember Fluet moved approval of the Consent Calendar Items 4, 9, and 13.

Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

PUBLIC HEARING
A. Review of an Appeal (APPL2023-0003) of the Planning Commission’s approval of Resolution No. 2023-002, completing the required one-year review of Conditional Use Permit (CUSE2019-0001) and finding that the permittee, Menlo Country Club, complied with the Operational Conditions of Approval during the first year following the completion of the project.

Resolution No. 2023 -
Councilmember Brown needed to be recused because he lives within 500’ of the Menlo Country Club. He left the room at 7:13 p.m.

Mr. Schaan presented the staff report.

Council questions included: the threshold for when site improvements need to go back to the Planning Commission for review or is it a subjective call by the Planning Director; status of the electrical servicing the shade structure; whether the Council could address the appellants’ request to deny amplification of the pool area; how the shade structure is currently being used; whether the definition of an event could be discussed tonight; how changes are made to a Conditional Use Permit (CUP); whether the fact that electricity is still installed at the shade structure is a violation of the CUP; where the sound meters are located and whether they are measuring peak readings or spread over a period of time.

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In response to the Council’s questions, Mr. Schaan stated: the threshold is subjective and considers the scope of the project; in this case, the previous Planning Director viewed the project as a lawn area and shade covering not requiring Planning Commission review; currently, the Menlo Country Club (MCC) has not removed the electrical service and intends to apply for a Permit; the electrical service is not something staff would approve as it could intensify use of the area; the MCC and appellants have noted that the shade structure is being used for dining and lounging; regarding the sound meters, he deferred the questions to the appellants.

In response to the Council’s questions, Ms. Savaree stated: the Council is reviewing whether the MCC complied with their operational conditions; the MCC has the right to operate as long as they comply with their CUP; the definition of an event could be discussed tonight; the CUP has conditions under which a business can operate, and if the Council determines that a business is violating the CUP, the Council can open up the CUP for amendment or revocation; the Planning Commission found that the MCC would not be in compliance of their CUP if there was electrification of the shade structure area.

Kevin Greenwood, Sheridan Way, stated: his dissatisfaction with the appeal process and hearing; the history of development at the MCC over the years that intensified noise projected onto his property and were not part of the approved plans (e.g., removal of sound barrier trees, creating a large lawn area) thereby contributing to the lack of enjoyment of their home; sound is amplified uphill by 10 decibels so a sound meter at the MCC property line is not helpful; the MCC is in violation of their CUP.

Debbie Mendelson, Sheridan Way, spoke of: needing to leave their home whenever there were scheduled events at the MCC; not receiving the annual calendar of events for 2021 and 2022 by January 1st as required by the CUP; her disappointment with the accuracy of the sound meter, the replacement trees will not be large enough until long after she is gone, and how the MCC exceeds the allowed number of annual events.

Mr. Greenwood requested that the Town supply them with a sound meter like the one supplied to the MCC.

Ms. Mendelson stated that from 2019 – 2021, not one Planning Commissioner, ASRB member, or Councilmember visited her property during an event.

Council questions of appellants included: a request to go through each of the 15 conditions and whether they are being followed; whether they think there is any benefit to additional sound mitigation; how they receive regular updates as schedules evolve; what the highest reading is they recorded with their own sound meter.

In response to the Council’s questions, Ms. Mendelson and Mr. Greenwood stated: so far, the 2023 event calendar did not include 27 events; there were various times when there was excessive sound outside of the operational hours; the pool area went from operating six months a year to 12 months a year; she does not know what Conditions 8 and 9 are; regarding Condition 11, 450 members does not mean 450 people; including spouses and children up to 27 years old, there could be in excess of 1,200 – 1,400 people; a sound wall may be beneficial to noise mitigation; one of the Planning Commissioners have said that a sound wall would need to be 24’ tall and curved; removing the opportunity for dining and amplified sound in the area would solve many issues; they do not receive any schedule updates; they have been told to consult the MCC website for updates, however, it is ridiculous to consult a website to determine whether they can invite friends over; they have recorded a sound level of 68 dB when conversation was occurring without amplification, and they try to be away whenever there is amplified sound.

Mayor Shaw invited representatives of the MCC to speak.

Alex Merritt, legal representative for the MCC, stated: Steve Gonzales, general manager, is here tonight; they request Council to deny the appeal as the MCC has complied with the CUP conditions; regarding the Item 3 Page 6 November 28, 2023
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event calendar, the website is updated in real time and the MCC updates the neighbors within 14 days of an event; regarding amplified sound, there is no evidence that the MCC is violating the maximum reading at the location approved by staff; regarding membership, the limit is 480; there is disagreement about a definition of event; the shade structure is outside of the scope of the CUP; the MCC has retained an electrical contractor to obtain a permit for the electrical outlet, and the MCC does not want to turn the outlet into an issue so they can remove it if the Council requests it.

Council questions of the respondents included: whether they have been supplying the annual events calendar to the neighbors by January 1st; clarification about the fire road; why the number of events in 2021 and 2022 are significantly below the threshold; how many events they expect to have this year; clarification about tree removal that acted as a natural sound barrier; clarification about the BBQ outside of the patio; whether the sound meter measurements (71.5 dB as shown in Exhibit B, October 14, 2021, MCC Stag Dinner) are appropriate and necessary for large events to function; do they feel they have done everything reasonable for sound mitigation for the adjacent property; when the Planning Commission viewed the sound meter location back in 2019; how the shade structure is being used and whether food is being served; whether many of these events are occurring at night; was the lawn area a part of the original construction; out of 20 events a year, how many will involve dining.

In response to the Council’s questions, Steve Gonzales stated: they have prepared a calendar annually and if there is an event where there is amplified noise, they send emails; for 2021, the hard copy may not have been available until January 15; for 2022, they were on time; the fire road was built in 2019, which was before his employment at the MCC; in 2021-2022, they were under construction and there was COVID; even now, the number of events are significantly below 250; they expect to have 90 events for 2023; he is unsure which trees acted as a natural sound barrier, however, the MCC went through an exhaustive process including submitting an arborist report and all approved with the building permit; regarding the BBQ smells, there was one time they went outside of the fence line, however, that’s still the MCC property; he cannot speak to the direction of the wind; after much discussion about where the readings would be taken, it resulted in an agreed upon location by the Planning Commission; they feel they have done everything reasonable for sound mitigation; he provided tours to the Planning Commission in February 2023, and does not know who was on site in 2019; the shade structure provides shade in an area where there is no other shade for kids, dining, and special events; all a-la-carte dining happens on the deck in front of the building where there are roughly 50 seats; amplified sound would not be there unless there is a scheduled event; the MCC can only do food and beverage service from May through October, so they typically operate from Memorial Day to Labor Day; they do lunch and some dining five to six Friday nights; the space is being used for seating only; they may have five to six BBQs a year and five to six additional events beyond that.

In response to the Council’s questions, Mr. Merritt stated: the maximum sound limit is 85 dB; he is not an acoustical engineer; certain events need to be amplified to be carried across a certain area.

In response to the Council’s question about the lawn area, Mr. Schaan stated: the grass area was a part of the original CUP that was reviewed by the Planning Commission and the Town Council in 2019; there was a tree in that area that was always proposed for removal.

The Public Comment period opened at 9:00 p.m.

Dave Burow, Sheridan Way, spoke of: the effectiveness of the two-story building blocking sound to his house; how Debbie and Kevin live in an amphitheater; encouraging Council not to allow activities that generate sound on the south side of the building or somehow do a better job limiting it; being wary of battery-powered substitutes even if electrical service is removed from the shade structure; how from his fence, it appears the landscape screening is dead; urging Council to reopen the CUP for modification.

The Public Comment period closed at 9:07 p.m.

Mayor Shaw invited the appellants and respondents to make closing statements.

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Ms. Mendelson thanked the Council for listening to their concerns; she is not saying that the MCC should not operate; the request is for consideration for the activities that this new lawn area has created; if they knew that a sound wall would prevent noise, that would be outstanding; the original CUP from 1964 states that the operation of the MCC cannot affect the pleasure and use of neighboring properties.

Mr. Greenwood stated: the number of events is going to increase as time continues.

Mr. Merritt emphasized that the purpose of the meeting is to review the 15 conditions for compliance, not whether new conditions should be imposed; there has not been any evidence that the MCC is in violation of the CUP; staff and the Planning Commission has done a thorough review.

Council deliberations included: there needs to be operational conditions on the shade structure (e.g., prohibition of dining and other large-scale events); the use of the shade structure has been “mission creep”; the current CUP conditions are loosely written and it is difficult to determine whether there has been a violation; there is a lack of neutral data on sound measurements; interest in installing a sound monitoring device on the appellants property; encouraging the MCC to be good neighbors; “event” needs to be further defined; requesting that the electrical outlet be removed from the shade structure.

Councilmember Goeld moved to deny the appeal with the following three conditions: 1) to limit the use of the shade structure to provide shade for people using the lawn area or the pool (no dining, tables, and chairs); 2) the electrical service to the shade structure must be removed; and, 3) the Town will install a sound monitor on the Mendelson/Greenwood’s deck to collect data that will be reviewed by the Council in one year.

Motion seconded by Councilmember Dombkowski and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
ABSTAIN: Councilmember Brown
Councilmember Brown returned at 10:30 p.m.

NEW BUSINESS
Mayor Shaw moved to continue Items B and C to a future meeting.

Motion seconded by Councilmember Goeld and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
B. Direction to Staff Regarding an Ordinance to Amend the Town Municipal Code Chapter 32, Article I, Regarding the Composition of the Planning Commission.

This item was continued to a future meeting.

C. Study Session: Architectural and Site Review Board Membership.

This item was continued to a future meeting.

REPORTS
D. Town Manager’s Oral Report on January and March Storm-Related Proclaimed Emergencies.

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This item was continued to a future meeting.

E. Mayor and Councilmember Communications.

Councilmember Fluet spoke of the informative insurance webinar hosted by the Mayor and a C/CAG meeting that occurred last week.

Mayor Shaw added that the insurance virtual Town Hall had at least 350 attendees. There was good information, but no concrete solution yet.

Councilmember Fluet announced that one lane of Highway 84 is opening on July 31, 2023, as CalTrans promised.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at 10:32 p.m.
________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
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TOWN OF WOODSIDE
TOWN COUNCIL MEETING MINUTES September 12, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

COUNCILMEMBER JENNIFER WALL’S TELECONFERENCE LOCATION: Business Center, Ground Floor of The William Vale, 111 N 12th St, Brooklyn, NY 11249.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:00 p.m.

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw Staff Present:

Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Sean Rose, Town Engineer/Director of Public Works
Melissa Cardinale, Assistant to the Town Manager

PLEDGE OF ALLEGIANCE
Councilmember Brown led the Pledge of Allegiance.

COMMUNICATIONS
Christin New spoke regarding community sirens and how they helped other communities in emergencies.

Mayor Shaw thanked Ms. New for her presentation.

Thalia Lubin spoke about the history tour event with the County on August 19, 2023 and that the Woodside History Committee will be creating a brochure for a self-guided walking tour around town center. She thanked Sean Rose for his time with the Town.

PRESENTATIONS
Mayor’s Honor Coin: Cori Moesta
Mayor Shaw read a proclamation for Ms. Moesta. He spoke about Ms. Moesta’s work over the years and presented her with a Mayor’s Honor Coin.

Ms. Moesta spoke about working with those who have a strong community spirit and work hard to make the town a better place. She thanked the Council, Town staff, Woodside Fire Protection District, and Fire Safe San Mateo County for their time, effort, and assistance in getting tasks accomplished.

Proclamation: Sean Rose on the Occasion of His Retirement Mayor Shaw presented Mr. Rose with a Mayor’s Honor Coin and read a proclamation honoring Mr. Rose on his retirement.

Mr. Rose spoke about his time working for Woodside and expressed his thanks to the Town Council and Town staff.

Item 3 Page 10 Town Council Meeting November 28, 2023

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David Mittelman expressed his gratitude to Mr. Rose, especially his assistance with the winter storm damage.

CONSENT CALENDAR

1. Register of Demands Against the Town of Woodside from July 16 through August 31, 2023.

2. Approval of Minutes: Regular Meetings of June 13 and June 27, 2023.

3. Resolution Authorizing the Town Manager to Execute an Agreement with Teri Black & Company, LLC, for Recruitment Services for the Town Engineer/Director of Public Works Position.

Resolution No. 2023 - 7622

4. Resolution Changing the Employer Contribution to the Section 125 Plan.

Resolution No. 2023 - 7623

5. Resolution Rejecting the Claim Submitted by Keith Attard on July 19, 2023 in the Amount of $9,222.18.

Item Tabled to September 26, 2023

6. Two Resolutions Terminating the On-Going Declarations of Local Emergency.

Resolution No. 2023 - 7624 and No. 2023 - 7625

7. 2023-24 July Monthly Investment Activity Report.

8. Resolution Consenting to the Annexation of Land to the Fair Oaks Sewer Maintenance District for 540 Moore Road (APN 073-132-090).

Resolution No. 2023 - 7626

9. Resolution: (1) Approving a Sewer Service Allocation to 1585 Canada Lane, Pursuant to Municipal Code Section 51.126; (2) Consenting to the Annexation of this Property into the Town Center Sewer Assessment District; and (3) Authorizing the Town Manager to Execute Revised Agreements with the City of Redwood City and Fair Oaks Sewer Maintenance District to Add This Property into the Approved Service Area for the Town Center Sewer Assessment District.

Resolution No. 2023 - 7627

10. Resolution Accepting Completion of the Woodside Road Median Island Beautification Project and Authorizing the Town Clerk to Record a Notice of Completion.

Resolution No. 2023 - 7628

11. Resolution Authorizing the Town Manager to (1) Execute an Amendment to the Construction Contract with Andreini Brothers Inc. in the Amount of $75,000 for Additional Construction Contingency for the Glens Path Phase 2/Phase 3 Project, and (2) Execute a Contract with Consor PMCM, Inc. in the Amount of $74,600 for Project Construction Inspection and Construction Management.

Resolution No. 2023 - 7629

12. Resolution Accepting Completion of the Old La Honda Road Emergency Paving Project and Authorizing the Town Clerk to Record a Notice of Completion.

Resolution No. 2023 - 7630
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Mayor Shaw pulled Item 5 and indicated staff asked to table this item to September 26, 2023. Mayor Shaw pulled Item 11 for discussion.

Councilmember Fluet moved approval of the Consent Calendar Items 1-4, 6-10, and 12.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
Mayor Shaw indicated he pulled Item 11 for Mr. Rose to provide an update on the Glens Pathway project.

Mr. Rose presented an update on the status of this project. He indicated there are areas where work hasn’t started because PG&E needs to relocate a gas main and a hydrant needs to be moved by CalWater.

Councilmember Brown stated this was quite a project and Mayor Shaw stated this project is the definition of safe routes to school.

Mayor Shaw moved approval of the Consent Calendar Item 11.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

NEW BUSINESS
A. Resolution Accepting the Grant of a Public Access Easement Along the Frontage of 324 Glenwood Avenue to be Improved and Used as a Public Pathway.

Resolution No. 2023 - 7631
Mr. Rose Sean presented the staff report.

The Public Comment Period opened at 7:46 p.m.

Mr. Warford, 324 Glenwood Avenue, spoke about how he wants to grant access for a continuous public pathway. He asked Council to explore other places where parking spaces can be added in the Glens.

Mayor Shaw thanked Mr. Warford for his presentation and his request to grant the easement.

The Public Comment Period closed at 7:54 p.m.

The Council’s comments included: thanks to Mr. Warford for his gift to the Town.

Councilmember Dombkowski moved approval of the Resolution.

Motion seconded by Councilmember Fluet and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
Mayor Shaw requested a 5-10 minute recess to escort Mr. Rose from Independence Hall on his last day of employment with the Town. The Council presented him with gifts.

A recess was taken from 8:00 p.m. to 8:08 p.m.

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B. Direction to Staff Regarding an Ordinance to Amend the Town Municipal Code Chapter 32, Article I, Regarding the Composition of the Planning Commission.

Mr. Bryant presented the staff report.

Council and staff discussion included: history of appointing members out of district, cancellation of meetings due to lack of quorum or no agenda items; comparison of other municipalities’ appointment process; the process of using the rule of necessity if several members have to recuse themselves and there isn’t a quorum; at large or by-district appointment process; public comments in previous meetings asked Council to have by-district representation.

The Public Comment Period opened at 8:24 p.m.

Steve Lubin stated: he was appointed as a Planning Commissioner both in district and out of district; it is good to have flexibility and have all districts represented; he likes the proposal of appointing one member from each district and two at large.

Daron Evans stated: support for Option 4 which is appointing one member from each district.

Kim Hansen stated: when this topic was brought up before, the public desire was to keep the Planning Commission at seven and that district representation was important; Option 2 to have seven members would help with attendance and representation.

The Public Comment Period closed at 8:28 p.m.

Council comments included: aligning Planning Commission appointments with the Town Council districts; by-district versus at large representation; streamlining the planning process for projects; smaller quorum with five members instead of seven; decisions of the Planning Commission are reviewed by the Town Council; direction to staff to amend the ordinance to five members with by-district representation; succession process will be discussed when the draft ordinance is on a future agenda.

C. Study Session: Architectural and Site Review Board Membership.

Mr. Bryant presented the staff report.

Council and staff discussion included: how many Planning Commission meetings are held to review Architectural and Site Review Board decisions; process for Planning Commission/staff review of projects if the ASRB is disbanded; if additional staff would be necessary to review projects; could work be given to a consultant or panel of consultants; new/future regulations from the state and how those would impact projects; legislation regarding hybrid meetings; time and cost for projects to be reviewed by the ASRB; reviewing the types of projects that are brought to the ASRB for review; problems with meeting the quorum requirements to hold meetings; possibly changing the meeting time.

The Public Comment Period opened at 9:22 p.m.

Steve Lubin stated: there is a lack of respect for architects; the Town’s ordinances require an architect to serve on the ASRB.

Thalia Lubin stated: the complexion of Woodside has changed dramatically; having five members like the Planning Commission and Council makes sense; maybe having meetings once a month and changing the time might attract applicants.

Daron Evans stated: he conducted a poll of his neighborhood group in the Glens; five voted to disband the ASRB and have staff review projects, and one voted to disband and have a consultant review projects; it Item 3 Page 13 November 28, 2023
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seems like an onerous process that adds thousands of dollars to projects.

Frank Rosenblum stated: he has served on the ASRB for the last five years; two members chose not to come back to meet in person after the pandemic; the ASRB is valuable to the Town; Woodside is very unique in its rural design standards; the ASRB allows the public to have a little more say in what goes into their community; he is against disbanding the ASRB; he doesn’t like the idea of hiring outside professionals; there should be five members, not three; the day and meeting time should be reviewed since it is difficult to attend a meeting at 4:30 on a Monday; the appointment term of four years should be reviewed and maybe set to two years.

David Mittelman stated: a later start time with a shorter term should be reviewed by the Council; he has a project that has gone through the ASRB and he found the feedback valuable; the review process and requirements could be evaluated to see if the process can be streamlined.

The Public Comment Period closed at 9:35 p.m.

Council comments and questions included: bringing back a further study of the options for disbanding the ASRB and having staff review projects or folding the duties into the Planning Commission; streamlining the project review process and possibly amending the Woodside Municipal Code; bringing back options to improve the ASRB by reviewing the meeting day/time and length of terms; issues with meeting quorum; conduct a poll of past/present ASRB members for suggestions on how to improve the ASRB; bring back proposed Options A and D from the staff report for further study session.

REPORTS
D. Mayor and Councilmember Communications.

Mayor Shaw thanked staff for the new chairs in Independence Hall. The Town and San Mateo County Sheriff’s Office will be hosting a Firearm Safety Day on September 30, 2023.

Councilmember Brown spoke about the installation of the license plate readers.

Councilmember Dombkowski thanked the Mayor and his wife for hosting the Council and staff at the holiday event.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at 10:11 p.m.
________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 3 Page 14 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting
Town Council Special Meeting September 26, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL SPECIAL MEETING MINUTES September 26, 2023 Independence Hall, 2955 Woodside Road, Woodside 6:00 p.m.

CALL TO ORDER

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw

COMMUNICATIONS
6:00 PM CLOSED SESSION
Public Employment Performance Evaluation: Town Manager (Government Code Section 54954.5(e))
Public Employment Performance Evaluation: Town Attorney (Government Code Section 54954.5(e))

REPORT FROM CLOSED SESSION

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at approximately 6:50 p.m. ________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 3 Page 15 Town Council Meeting November 28, 2023

ATTACHMENT D
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TOWN OF WOODSIDE
TOWN COUNCIL MEETING MINUTES September 26, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:00 p.m.

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw Staff Present:

Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Sindhi Mekala, Deputy Town Engineer
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Four third graders from the Woodside Elementary School led the Pledge of Allegiance.

COMMUNICATIONS
Don Pugh, Glenwood Avenue, spoke of: his opposition to the proposed seven-foot asphalt sidewalk in front of his house; filing a formal complaint that the Town is not complying with regulations to preserve significant trees; requesting Council support to save three trees.

Mr. Bryant explained: the Glens Pathway Project is responding to a real safety issue involving pedestrians in the roadway; the design of the path was approved by the Council, and safety has always been the priority if any changes arose; when the path is along a fence/wall, the path is designed to be five feet wide; in front of Mr. Pugh’s house, there was not enough space available to maintain the approved current and objective level of safety; staff has a tentative plan to try to preserve two trees near the proposed retaining wall; the third tree has a lower chance of survival, and is something that will be assessed in real time as the contractor begins work there; PG&E is planning to start their work on the gas main relocation along Glenwood Avenue on Monday, October 2, 2023; it is anticipated to be a two-week project with mid-day closures occurring for three days; for any project in Town, if a plan has tree removal, it is approved as part of that package.

Mayor Shaw requested that all neighbors be notified of the closures.

Mr. Pugh requested revisiting the details of the design in front of his house to find a better solution.

Terry Warford, Glenwood Ave, requested that Council place a Glens neighborhood parking assessment on an upcoming agenda to address the elimination of the five parking spots on Glenwood Avenue.

Mayor Shaw spoke of: conversations that have begun to resolve that issue; his appreciation for Mr.

Warford’s easement granted two weeks ago.

CONSENT CALENDAR

1. Approval of Waiver of Full Reading of Ordinance, per Government Code Section 36934 Item 3 Page 16 November 28, 2023
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2. Register of Demands Against the Town of Woodside from September 1 through 15, 2023.

3. 2023-24 August Monthly Investment Activity Report.

4. Review and Approve the Town’s Response to the San Mateo County Grand Jury Report: “Bike Safety in San Mateo County: Making Bicycling Safer in the County.”

5. Resolution Relocating Public Utility Easement by Acceptance of Grant of New Public Utility Easement and Summary Vacation of Prior Public Utility Easement (APN 069-150-700).

Resolution No. 2023 – 7632
Mayor Shaw pulled Item 4 for discussion.

Councilmember Fluet moved approval of the Consent Calendar Items 1-3, and 5.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
Regarding Item 4, Mr. Bryant presented the staff report. Captain Fox is available to answer any questions.

Council questions included: are any of the anecdotal statements in the comments regarding the Circulation Committee or anywhere else relevant enough to amend the Grand Jury response; the binding effect of the response regarding structure and procedure; whether the Circulation Committee was involved in preparing the response.

In response to the Council’s questions, Mr. Bryant stated: Mr. Lubin’s comments are additional information; the Council may amend the finding responses; there is no binding effect of the response; the Circulation Committee was not involved; Captain Fox has spoken with Mr. Lubin, and Captain Fox has committed to an ongoing dialogue as well.

The Public Comment Period opened at 7:24 p.m.

Steve Lubin, Palm Circle Road, stated: the Town has been a hinderance in solving issues rather than help; he was pleased talking with Sheriff Corpus and Captain Fox, who were very cooperative; his comments outline his expectations, which he does not think will take much to follow through.

The Public Comment Period closed at 7:26 p.m.

Council comments and questions included: a suggestion to include Mr. Lubin’s letter with the Council response to the Grand Jury; an invitation for Captain Fox to respond to Mr. Lubin’s recommendation of making enforceable items from Sheriff’s Department; whether more could be done to increase safety for bicyclists on narrow roads without shoulders.

In response to the Council’s questions, Captain Fox stated: there is legislation to enforce laws, and there is enforcement; Mr. Lubin is seeking to bridge the gap between unreported incidents and reported accidents; the Sheriff’s Department relies on education, enforcement, and engineering; there are processes to track complaints that come in; notices are sent to registered owners if there is video surveillance; there is only so much a Sheriff’s Department can do under California laws; bicycle safety is an ongoing challenge in every city; the Sheriff’s Department is willing to collaborate and do the best job with what is available.

Councilmember Dombkowski moved approval of Consent Calendar Item 4 with the additions of Mr. Lubin’s letter and the following statement, “The Town Council had a full discussion, and a Town resident Item 3 Page 17 November 28, 2023
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provided a memorandum with advocacy recommendations, anecdotal statements, and description of experiences that helped to illuminate the issue, and which differ from the Town's findings. The Council voted to include this memorandum as an enclosure with this letter.” Motion seconded by Councilmember Fluet and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

PUBLIC HEARING
A. Introduction of an Ordinance Amending Section 32.01 of the Woodside Municipal Code to Reduce the Size of the Planning Commission to Five Members.

Ordinance No. 2023 - 630
Mr. Bryant presented the staff report.

Council questions included: Commissioner Voelke’s intentions in serving her out-of-district term; whether the alternative approach for appointment would allow anyone from the district to apply; whether any feedback to this report was received.

In response to the Council’s questions, Mr. Bryant stated: there have not been any discussions with Commissioner Voelke regarding her intentions; yes, the alternative approach would allow anybody within the district to apply; this report was sent to the Planning Commission, and he did not receive anything back.

The Public Comment Period opened at 7:42 p.m.

Maggie Mah, Jefferson Avenue, expressed concern that five districts would not adequately represent the unique areas of Woodside.

The Public Comment Period closed at 7:45 p.m.

Council comments and questions included: surprise to receive such little feedback on this topic; Commissioner Kutay, District 4, strongly supports five districts plus two at-large representatives; even in small areas of Town, there are tremendous distinctions in geography (slopes, creeks, bridges, and traffic flows); the district lines are appropriate; compared to other municipalities, the Town currently has very high representation; the emailed comments over the years were included in the packet at the last meeting; support for the Ordinance as written; five Commissioners would be easier to recruit; having all Commissioners reapply would be chaotic and unnecessary, therefore, the preference is for letting Commissioners complete their terms; Commissioners have shown that they look out for the interests of all of Woodside; moving to five districts makes the most sense; a Commissioner from District 1 supports the alternative approach to implementation and moving to five Commissioners; it makes sense for the Planning Commission districts to coincide with the Council districts; perhaps Council can focus on where there is no in-district representation (i.e., District 3), and let the other terms complete; whether there is flexibility for existing Commissioners when reapplying; support for the alternative approach to implementation; wanting to avoid preferential treatment.

In response to the Council’s questions, Ms. Savaree stated: there is a removal process if Council is displeased with a Commissioner; that is not the situation here; Council has the option to end all terms; regarding flexibility, during the interview process, Council is looking for expertise and experience.

Councilmember Dombkowski moved to introduce the ordinance, and to do the alternative reappointment process.

Item 3 Page 18 November 28, 2023
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Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

NEW BUSINESS
B. Resolution Ratifying Ordinance No. 13-2023 of the Woodside Fire Protection District, Adopting by Reference the 2021 International Fire Code with the 2022 California Amendments and Woodside Fire Protection District Board Determined Amendments and Additions.

Resolution No. 2023 - 7633
Mr. Bryant presented the staff report. Kim Guiliacci, future Fire Marshal, is present tonight.

Council questions included: whether any mandatory changes affect existing homes/facilities; which item will require additional costs; what the trade-offs would be for residents to balance fire protection and construction constraints (i.e., costs and bureaucratic wrangling); how this conforms with the State housing mandates, which will put more pressure on the District’s ability to fight fires (e.g., fire trails, access, and driveways); are the violations in Section 1.12 standard language; how the District handles various entities adopting different sections of the Code.

In response to the Council’s questions, Ms. Guiliacci stated: the new codes pertain to new construction; there is nothing more stringent that has been applied in the Fire Code; the sprinkler system has a marginal increase in cost that is comparable to typical construction costs; most contractors and developers are well-aware as it is not new in the County, and it only applies to multi-family units, not single-family residential; Fire Marshals are seeking a sense of consistency throughout the County for builders and residents; the Ordinance is bringing the District up to a higher standard of safety regarding how systems are installed and maintained; other jurisdictions have adopted it over the last two cycles at least, and it has not decreased construction activity; Chief Bullard wanted to add language addressing structure separation in response to the State housing mandates, however, that determination is not up to the Fire District; the topic of fuel breaks has been tabled for now; a vegetation ordinance addressing defensible space will be available for public review in the next couple of months; regarding violations, yes, that is standard language with the dollar amount blank; the District has not needed to exercise that right and has been able to work with people directly to fix violations; it’s not challenging enforcing the Fire Code from one jurisdiction to the next as they are all similar in the wildland urban interface.

In response to the Council’s questions, Mr. Bryant stated: there is not anything that would be a substantial increase in cost, certainly not relative to the additional fire prevention benefits; this is difficult to quantify, however, there is a sense that this ordinance helps with the insurance environment for being in the wildland urban interface.

The Public Comment Period opened at 8:29 p.m.

Jonathan Mittelman asked when the vegetation ordinance will be available.

In response to Mr. Mittelman, Ms. Guiliacci stated: sometime next month is their goal; there will be a 60- day public comment period.

The Public Comment Period closed at 8:30 p.m.

Council comments included: this is wonderful, impressive, and addressing an important issue; appreciation for not overburdening residents, and not applying new regulations to existing residences; appreciation for all the work Town staff and the Woodside Fire Protection District put into evaluating it while balancing costs and staying within reason.

Item 3 Page 19 Town Council Meeting November 28, 2023
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Councilmember Fluet moved to approve the Resolution.

Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

REPORTS
C. Mayor and Councilmember Communications.

Mayor Shaw reported that there is nothing to report out of the closed session earlier this evening.

Councilmember Brown spoke of a recent Circulation Committee and Library JPA meeting.

Councilmember Goeld commended the work put into the Glens Pathway Project.

Councilmember Fluet spoke of Captain Fox addressing graffiti at Portola Valley schools.

Councilmember Wall looks forward to continued discussion at the Circulation Committee regarding handling increasing pedestrian traffic.

Mayor Shaw commended staff for the work in the Glens, and announced that this Saturday is Firearm Safety Day from 10 a.m. – 2 p.m.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at 8:43 p.m.
________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 3 Page 20 November 28, 2023
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Town Council Meeting

TOWN OF WOODSIDE
Report to Town Council Agenda Item 4
From: Kevin Bryant, Town Manager November 28, 2023
SUBJECT: SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING SECTION

51.124 OF THE WOODSIDE MUNICIPAL CODE TO ALLOW PARCELS WITH

PARTIAL SEWER ASSESSMENTS IN SERVICE AREA I THAT ARE EQUAL TO

OR LARGER THAN THE MINIMUM LOT SIZE TO OBTAIN FULL SEWER

ASSESSMENTS

RECOMMENDATION
Staff recommends that the Town Council adopt the proposed Ordinance amending Section 51.124 of the Woodside Municipal Code to allow parcels that hold a partial sewer assessment within Service Area 1 (the Glens) to obtain full assessments if the parcel is equal to or larger than the applicable minimum lot size.

BACKGROUND
At the regular meeting of October 24, 2023, the Town Council introduced the attached proposed Ordinance and scheduled it for second reading and potential adoption on November 28, 2023.

ANALYSIS
As discussed in the staff report that accompanied the introduction of the Ordinance on October 24, 2023, the proposed Ordinance would do the following if adopted:

Existing Ordinance: Section 51.124 does several things. First, it reserves sewer capacity allocations for all undeveloped parcels that paid full assessments into the RCS but have not yet connected to the system. Second, it allows contiguous parcels to, through merger or subdivision, obtain sewer capacity allocation(s) for new parcels, so long as each new parcel has the equivalent of at least a full assessment. Third, it prohibits the transfer of assessments and the associated right to obtain a sewer capacity allocation. Fourth, it prohibits the Town from issuing a building permit to develop any parcel which does not have a full sewer assessment. And finally, it allows developed parcels that are already connected to the RCS system but have less than a full assessment across contiguous parcels that were in common ownership at the time the assessments were made, to pay an equalization fee to obtain a full assessment.

Proposed Amendment: The proposed amendment would add a new subsection to Section 51.124 of the Woodside Municipal Code, which would allow undeveloped parcels with partial assessments that meet minimum lot area requirements to obtain full assessments. This would require payment of an equalization fee, as well as a finding by the Council that adequate sewer capacity exists to accommodate the additional connection(s). It would also require that no developed parcel be left Item 4 Page 1 Town Council Meeting November 28, 2023
with less than a full assessment. This means, for example, if adjacent parcels in joint ownership each have 1/2 assessments used jointly for a single connection to a structure on one of the parcels, developing the second parcel would require payment of an equalization fee equivalent to the current value of one new full assessment, such that neither parcel would be left with only 1/2 an assessment.

The current estimate for the equalization fee is $4,500. An applicant would also be required to pay a $14,250 in tract fee, as would any property that wants to connect to RCS regardless of whether there is a paid assessment or not.

Only parcels meeting the minimum lot area will be able to buy up from a partial to a full assessment. Pursuant to Section 153.205 of the Woodside Municipal Code, the minimum lot size in the R-1 District is 20,000 sq. ft. (approximately 0.46 acres). Currently there are four parcels that have partial assessments and meet this size criteria. A limited number of additional parcels, including the two undeveloped parcels at 163 Otis Avenue, might also be merged to meet the size requirement necessary to allow them to obtain a full assessment.

CONCLUSION
Staff requests that the Council and adopt the proposed Ordinance.

Attachments

1. Proposed Ordinance
Item 4 Page 2 Town Council Meeting November 28, 2023
ATTACHMENT 1

ORDINANCE
Item 4 Page 3 Town Council Meeting November 28, 2023
ORDINANCE NO. 2023 - _____

ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE AMENDING SECTION 51.124 OF THE WOODSIDE MUNICIPAL CODE TO ALLOW PARCELS WITH

PARTIAL SEWER ASSESSMENTS IN SERVICE AREA I THAT EQUAL TO OR ARE

LARGER THAN THE MINIMUM LOT SIZE TO OBTAIN FULL SEWER ASSESSMENTS WHEREAS, in 1968 the Town of Woodside created the Redwood Creek Trunk Sewer Assessment District (“RCS”) to provide sewer service to the Glens neighborhood and some of its surrounding areas, such as the Woodside Hills, which did not have access to sewer service; WHEREAS, through an agreement with the Fair Oaks Sewer District (“FOSD”), RCS is allotted up to 150,000 gallons of flow per day to be transported by FOSD and treated at Silicon Valley Clean Water in Redwood Shores;
WHEREAS, the Town Council adopted Ordinance 1998-491 in 1998, which enacted Section 52.124 of the Woodside Municipal Code to prohibit new sewer assessments and allocations in the Glens neighborhood (defined as “Service Area I” under Section 51.123 of the Municipal Code);
WHEREAS, Section 52.124 was adopted in response to concern that additional sewer connections caused by development within the RCS service area and increased capacity use by existing users would cause the RCS to exceed its guaranteed available capacity of 150,000 gallons per day;
WHEREAS, although the daily flow from the RCS has increased over the 25 years since the adoption of Section 52.124, adequate capacity remains available; WHEREAS, the FOSD has indicated that, should the RCS approach its guaranteed daily capacity, it could provide additional capacity to the RCS; WHEREAS, prior to the adoption of Section 52.124, parcels in Service Area I that had been partially assessed for the RCS sewer system improvements were able to obtain full assessments, and therefore obtain sewer allocations, upon payment of equalization fees; WHEREAS, there are approximately 47 parcels within Service Area I which currently have partial sewer assessments;
WHEREAS, four of those 47 partially assessed parcels are of a size that meets the minimum lot size requirements contained in Section 153.205 of the Woodside Municipal Code; WHEREAS, additional parcels with partial assessments in Service Area I might be merged to meet the minimum lot size requirements if doing so would allow the merged parcels to obtain sewer allocations;
WHEREAS, allowing parcels that have partial assessments and meet minimum lot requirements to obtain full assessments will allow those parcels to be developed consistent with the standards applicable to the R-1 Zoning District.

Item 4 Page 4 Town Council Meeting November 28, 2023
IT IS HEREBY ORDAINED by the Town Council of the Town of Woodside as follows:

SECTION ONE: The recitals set forth above are true and correct and are hereby incorporated herein by this reference as if fully set forth in their entirety.

SECTION TWO: Section 52.124, Allocation of sewer service to Area I, of Title V, Chapter 51, Article VIII of the Woodside Municipal Code is hereby amended to add subsection (f), to read as follows:
(F) Owners of undeveloped parcels with partial assessments and that meet the minimums lot areas set forth in Section 153.205, Lot Area Requirements, may obtain full assessments through approval by the Town Council. The full assessment status for any such parcel shall only be approved where connection fees and equalization fees have been paid under Section 51.128 General Conditions, unreserved and unallocated sewer capacity exists, and no developed parcel is left with less than a full assessment.

SECTION THREE: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional or invalid, or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of the Ordinance or any part thereof. The Town Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional or invalid or ineffective.

SECTION FOUR: Pursuant to Section 36937 of the Government Code of the State of California, this Ordinance shall take effect 30 days after its passage.

SECTION FIVE: The Town Clerk shall cause this Ordinance to be published in accordance with the requirements of Section 36933 of the Government Code of the State of California.
* * * * * * * * * * * * *
I, the undersigned, hereby certify that the foregoing Ordinance is a full, true and correct copy of Ordinance No. 2023-_____ of the Town of Woodside entitled as above; that it was introduced on the 24th day of October 2023 and was passed and adopted by the Town Council on the 28th day of November 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_____________________________
Clerk of the Town of Woodside
Item 4 Page 5
Town Council Meeting November 28, 2023
APPROVED:
_____________________________
Mayor of the Town of Woodside
Item 4 Page 6 Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 5
Prepared by: Melissa Cardinale, Asst to the Town Mgr. November 28, 2023 Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION REDUCING THE QUORUM FOR MEETINGS OF THE WOODSIDE

VOLUNTEERISM/VOLUNTEER LIAISON AND ENGAGEMENT COMMITTEE

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution modifying the quorum of the Woodside Volunteerism/Volunteer Liaison and Engagement Committee.

BACKGROUND AND DISCUSSION
The Woodside Volunteerism/Volunteer Liaison and Engagement Committee currently has a total of six committee positions with three committee vacancies. The current quorum to hold a meeting is four.

At its special meeting on September 21, 2023, the Woodside Volunteerism/Volunteer Liaison and Engagement Committee discussed, and then voted to request that the Town Council define a quorum as three members.

CONCLUSION
The Town Council periodically changes the operational characteristics of citizen advisory committees. The attached resolution would modify the operation of the Woodside Volunteerism/Volunteer Liaison and Engagement Committee.

ATTACHMENT

1. Resolution
Item 5 Page 1
Town Council Meeting November 28, 2023
RESOLUTION NO. 2023 - _____

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE MODIFYING

QUORUM REQUIREMENTS FOR THE WOODSIDE VOLUNTEERISM/VOLUNTEER

LIAISON AND ENGAGEMENT COMMITTEE
WHEREAS, the Woodside Volunteerism/Volunteer Liaison and Engagement Committee encourages citizen volunteer participation, including by direct recruitment; assists with volunteer recognition; and researches, implements and administers recommendations that emerged from the Ad Hoc Committee on Volunteerism; and
WHEREAS, the membership size and the establishment of a quorum of all of the Town’s citizen advisory committees is adjusted from time to time, based upon individual circumstances; and
WHEREAS, the Woodside Volunteerism/Volunteer Liaison and Engagement Committee currently has three appointed members and three vacant seats; and
WHEREAS, on September 21, 2023, the Woodside
Volunteerism/Volunteer Liaison and Engagement Committee voted to request that the quorum for the Woodside Volunteerism/Volunteer Liaison and Engagement Committee Committee be reduced to three members.

NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Woodside does hereby establish that the quorum of the Woodside Volunteerism/Volunteer Liaison and Engagement Committee Committee for purposes of undertaking committee business is set at three members.
* * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 28th day of November, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
___________________________________
Mayor of the Town of Woodside
ATTEST:
______________________________
Clerk of the Town of Woodside
Item 5 Page 2
Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 6
Prepared by: Sindhi Mekala, Deputy Town Engineer November 28, 2023 Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION: (1) APPROVING A SEWER SERVICE ALLOCATION TO 1034 CANADA ROAD, PURSUANT TO MUNICIPAL CODE SECTION

51.126; (2) CONSENTING TO THE ANNEXATION OF THIS PROPERTY INTO THE FAIR OAKS SEWER MAINTENANCE DISTRICT; AND (3)

AUTHORIZING THE TOWN MANAGER TO EXECUTE A SUPPLEMENTAL

AGREEMENT BETWEEN THE TOWN OF WOODSIDE AND FAIR OAKS SEWER

MAINTENANCE DISTRICT FOR THE TRANSFER OF A SEWER CONNECTION

IN THE REDWOOD CREEK SEWER ASSESSMENT DISTRICT

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution, which: (1) approves a sewer service allocation for 1034 Cañada Road, pursuant to Section 51.126 of the Municipal Code; (2) consents to the annexation of this property into the Redwood Creek Sewer Assessment District; and (3) authorizes the Town Manager to execute a supplemental agreement between the Town of Woodside and Fair Oaks Sewer Maintenance District for the transfer of a sewer connection in the Redwood Creek Sewer Assessment District.

BACKGROUND
The Town’s Municipal Code provides regulations pertaining to sewer service allocations, beginning at Section 51.120. The regulations define three areas of Town that are the subject of the definitions and requirements contained in the Section. Areas I and II include parcels that are located either within the Redwood Creek Trunk Sewer Assessment District or the Town Center Sewer Assessment District (TCSAD). Area III is comprised of parcels that are located outside the two sewer districts, but which are contiguous to either of them. The parcel at 1034 Cañada Road is in Area III. Section 51.126 addresses parcels within Area III. Specifically, the section reads:
“(A) Owners of developed parcels may receive a sewer service allocation, subject to Town Council approval, with any conditions imposed, and the general conditions required by this chapter, based on finding that: (1) the Town Engineer has determined that it is a contiguous parcel, as provided in Section 51.122, (2) the allocation is consistent with the Town's General Plan and any applicable specific plan, and (3) sewer service capacity is available.

DISCUSSION
The property at 1034 Cañada Road (APN 072-060-400) is a Developed Parcel with an existing residence served by a private on-site wastewater treatment system. There is a RCS sanitary sewer main located directly in front of the property. The current property owner has requested to connect to the Redwood Creek Sewer System. The parcel meets all the conditions outlined in Section 51.126.

Item 6 Page 1 Town Council Meeting November 28, 2023
Because 1034 Cañada Road is contiguous to, rather than within, the boundary of the Redwood Creek Sewer Assessment District, it was not granted a sewer allocation when the District was formed.

The April 2, 1968 agreement between the Town and Fair Oaks granted connections and corresponding sewer service capacity to parcels within the District boundary at formation, up to a total of 150,000 gallons per day.

Per the terms of the agreement, for any contiguous parcel such as 1034 Cañada Road to connect to the Fair Oaks sewer system, sewer capacity must be transferred from a parcel with an allocation to the contiguous parcel.

Based on a review of the existing allocation roll, staff proposes to transfer the unused allocation from “excess” - assessment district parcel number 70 to 1034 Canada Road (APN 072-060-400).

To formalize the transfer of a sewer allocation from the Town’s property to 1034 Cañada Road the 1968 agreement must be amended. The attached Supplemental Agreement would serve as said amendment. Per the terms of the Supplemental Agreement, the Town will record the transfer in its sewer assessment records.

Map of 1034 Canada Road shown as Exhibits A is to the attached Supplemental Agreement.

CONCLUSION
It is recommended that the Town Council adopt the attached resolution adopt the attached resolution, (1) approving a sewer service allocation for 1034 Cañada Road, pursuant to Section 51.126 of the Municipal Code; (2) consenting to the annexation of this property into the Fair Oaks Sewer Maintenance District; and (3) authorizing the Town Manager to execute a supplemental agreement between the Town of Woodside and Fair Oaks Sewer Maintenance District for the transfer of a sewer connection in the Redwood Creek Sewer Assessment District.

ATTACHMENTS

1. Resolution 2023-

2. Supplemental Agreement (attached to Resolution)
Item 6 Page 2
Town Council Meeting November 28, 2023
RESOLUTION NO. 2023 -
RESOLUTION OF THE TOWN COUNCIL OF TOWN OF WOODSIDE:
(1) APPROVING A SEWER SERVICE ALLOCATION FOR 1034 CANADA ROAD, PURSUANT TO MUNICIPAL CODE SECTION 51.126; (2) CONSENTING TO THE

ANNEXATION OF THIS PROPERTY INTO THE FAIR OAKS SEWER MAINTENANCE DISTRICT; AND (3) AUTHORIZING THE TOWN MANAGER TO EXECUTE A

SUPPLEMENTAL AGREEMENT BETWEEN THE TOWN OF WOODSIDE AND FAIR OAKS

SEWER MAINTENANCE DISTRICT FOR THE TRANSFER OF A SEWER CONNECTION IN THE REDWOOD CREEK SEWER ASSESSMENT DISTRICT.

WHEREAS, the Woodside Municipal Code provides Sewer Service Allocation Regulations beginning at Section 51.120; and WHEREAS, the parcel at 1034 Cañada Road (APN 072-060-400) is in “Area III” as defined in Section 51.123 of the Sewer Service Allocation Regulations; and
WHEREAS, Section 51.126 of the Municipal Code provides the process whereby parcels that lie in “Area III” that are contiguous parcels can apply for sewer service allocations; and
WHEREAS, the owners of the parcel at 1034 Cañada Road have applied for a sewer service allocation under the terms of this section; and
WHEREAS, the parcel meets all of the conditions outlined in Section 51.126; and
WHEREAS, as 1034 Cañada Road is contiguous to, rather than within, the boundary of the Redwood Creek Sewer Assessment District, it was not granted a sewer allocation when the District was formed; and
WHEREAS, prior to sewer connection, sewer capacity rights are required to be transferred to this property; and
WHEREAS, the Fair Oaks Sewer Maintenance District will need to agree to amend the agreement with the Town of Woodside pertaining to the Redwood Creek Sewer Assessment District in order to allow this property to be annexed into the District and the Town will need to execute amended agreements accordingly.

NOW THEREFORE, IT IS HEREBY RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WOODSIDE that:

1. A sewer service allocation is granted in the Redwood Creek Sewer Assessment District to 1034 Cañada Road; and

2. It consents to the annexation of this property into the Fair Oaks Sewer Maintenance District; and

3. that the Supplemental Agreement, attached hereto and made part hereof, is approved and the Town Manager is authorized to execute said agreement.
* * * * * *
Item 6 Page 3
Town Council Meeting November 28, 2023
PASSED AND ADOPTED by the Town Council of the Town of Woodside, November 28, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

_____________________________
Mayor of the Town of Woodside
ATTEST:
_____________________________
Clerk of the Town of Woodside
Item 6 Page 4
Town Council Meeting November 28, 2023
1 SUPPLEMENT AGREEMENT BETWEEN FAIR OAKS SEWER MAINTENANCE DISTRICT AND

THE TOWN OF WOODSIDE REGARDING TRANSFER OF SEWER CONNECTION IN THE REDWOOD CREEK MAIN TRUNK – GLENS SEWER COLLECTION SYSTEM ASSESSMENT

DISTRICT
THIS AGREEMENT, made and entered into this ____day of _____, 2023, by and between the TOWN OF WOODSIDE, a municipal corporation, hereinafter called “Town,” and the FAUR OAKS SEWER MAINTENANCE DISTRICT, a sewer maintenance district of the County of San Mateo, State of California, hereinafter called “District”.

WITNESSETH:

WHEREAS, Town and District have previously entered into an agreement dated April 2, 1968, assigning certain rights and responsibilities to Town and District for the purpose of providing sewer service to the Redwood Creek Main Trunk – Glens Sewer Collection System Assessment District; and
WHEREAS, said agreement provides that no parcel exterior to the boundary of said assessment district shall be permitted to connect to the sewer system acquired or constructed by said assessment district without first obtaining the approval of both the Town and the District; and
WHEREAS, the capacity purchased in the sewer treatment facilities of the City of Redwood City to treat the effluent generated within said assessment district is a finite amount, namely 150,000 gallons per day; and
WHEREAS, certain of these sewer connections remain unused at this time; and
WHEREAS, Town has received a request for the owners of the land outside of the boundaries but contiguous to the said assessment district to receive sewer service through the facilities constructed by said assessment district; and
WHEREAS, said land known as 1034 Cañada Road (APN 072-060-400) can be served by gravity sewage flow to the facilities constructed by said assessment district as required by District policy; and WHEREAS, in order to maintain the integrity of the purchased sewage treatment capacity hereinabove cited it is necessary to delete one unused sewer connection assigned within said assessment district for each sewer connection granted outside of said assessment district; and
WHEREAS, Town desires to grant a connection to said 1034 Cañada Road from among those presently assigned but unused sewer connections within said assessment district, and District concurs.

Item 6 Page 5 Town Council Meeting November 28, 2023
2 NOW, THEREFORE IT IS AGREED as follows:

1. 1034 Cañada Road (APN 072-060-400) as shown in Exhibit “A” attached hereto and made part of this agreement by reference shall be assigned one (1) sewer connection representing a portion of the 150,000 gallons per day capacity purchased to treat the sewage generated within the Redwood Creek Main Trunk – Glens Sewer Collection System Assessment District.

2. The number of sewer connections assigned as “excess” referenced as assessment district parcel number 70 shall be reduced by one (1) sewer connection from twenty-three (23) sewer connections to twenty-two (22) sewer connections. Said assessment district parcel number 70 has its sewer connections previously reduced from twenty-four (24) connections to twenty-three (23) connections by Town-District Agreement dated April 20, 2023.

3. The Town shall make appropriate notation on the sewer records filed with the Town Engineer’s office in the Town of Woodside.

4. 1034 Cañada Road (APN 072-060-400), assigned certain sewer connections by this agreement, must annex to the Fair Oaks Sewer Maintenance District pursuant to Section 5820 et.seq. of the Streets and Highway Code and paragraph 6 of the above referenced agreement between Town and District dated April 2, 168, and to which this agreement if supplemental, before connection may be made to the facilities constructed by said above mentioned assessment district.

IN WITNESS WEREOF, the parties hereto have caused this
supplemental agreement to be executed by their duly authorized officers on the day and year first above written.

TOWN OF WOODSIDE:

Dated: ________ By: ___________________________
Kevin Bryant, Town Manager
ATTEST:

Dated: ________ By: ___________________________
Jennifer Li, Town Clerk
Item 6 Page 6 Town Council Meeting November 28, 2023
3 FAIR OAKS SEWER MAINTENANCE DISTRICT
A Sewer Maintenance District of the County of San Mateo Dated: ________ By: ___________________________
President, Board of Supervisors
Attest: ___________________
Clerk of the Board

Item 6 Page 7
Town Council Meeting November 28, 2023
4 EXHIBIT “A”
Item 6 Page 8
Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 7
Prepared by: Sindhi Mekala, Deputy Town Eng. November 28, 2023 Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION ACCEPTING COMPLETION OF THE KINGS MOUNTAIN ROAD

EQUESTRIAN BRIDGE EMERGENCY REPAIR PROJECT AND AUTHORIZING

THE TOWN CLERK TO RECORD A NOTICE OF COMPLETION

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution accepting completion of the Kings Mountain Road Equestrian Bridge Emergency Repair Project and authorizing the Town Clerk to record a Notice of Completion.

BACKGROUND
The Winter 2023 storm season, which resulted in a declaration of emergency by the Town and the State and Federal governments, caused significant damage to the Kings Mountain Road Equestrian bridge. The upstream embankment on the west side had badly eroded exposing tree roots. The bridge foundation on the west end was partially undermined by erosion.

The damage to the equestrian bridge foundation caused the separation of the railing connection at the west end of the bridge due to differential settlement. The equestrian bridge was closed-off and a temporary one-lane vehicular travel lane was created to provide pedestrian and equestrian access across the bridge.

On March 14, 2023, the Town Manager executed an agreement with JMEC Engineering Inc., for bridge evaluation and repair plans.

On May 18, 2023, staff received one bid from Farallon Company for $73,900. On May 30, 2023, the Town Manager executed an agreement with Farallon in an amount not to exceed $73,900 to complete the work.

DISCUSSION
Work commenced in early July and was completed on an emergency basis by the end of October. The initial project repair included removing a fallen boulder wall, replacing the damaged deck and railing at the east end; and leveling the bridge at the west end. It was recommended that when the timber deck was removed, Item 7 Page 1 Town Council Meeting November 28, 2023
the existing stringers be inspected to ensure that additional repairs are not required.

Upon further evaluation of the existing stringers, timber, abutments and other bridge elements, the project designer and Town Engineer recommended that all the rotten timber be replaced, the stone wall at east end be reconstructed, drainage improvements on both sides of the bridge be completed and other elements of the bridge be repaired.

The final work provided a substantially new bridge that was well received by residents that contacted the Town and by the Trails Committee. The Deputy Town Engineer finds the work was completed in a satisfactory manner.

The total project construction cost was $228,385.33. The Town has submitted a funding request to FEMA and the State to offset the cost of this work. Staff is continuing discussions with FEMA and the State regarding the request.

Subsequent to the Town Council accepting this project, the Town Clerk will record a Notice of Completion with the County Recorder’s Office.

ATTACHMENTS

1. Resolution 2023-

2. Notice of Completion
Item 7 Page 2
Town Council Meeting November 28, 2023
RESOLUTION NO. 2023 -

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE ACCEPTING

COMPLETION OF THE KINGS MOUNTAIN ROAD EQUESTRIAN BRIDGE EMERGENCY

REPAIR PROJECT AND AUTHORIZING THE TOWN CLERK TO RECORD A NOTICE OF

COMPLETION
WHEREAS, the Winter 2023 storm season, which resulted in a declaration of emergency by the Town and the State and Federal governments, caused significant damage to the the Kings Mountain Road Equestrian bridge; and
WHEREAS, the damage included bridge foundation erosion and made the equestrian bridge unsafe; and
WHEREAS, the equestrian bridge was closed-off and a
temporary one-lane vehicular travel lane was created to provide pedestrian and equestrian access across the bridge; and
WHEREAS, on March 14, 2023, the Town Manager executed an agreement with JMEC Engineering Inc., for bridge evaluation and repair plans; and
WHEREAS, on an emergency basis, on May 30, 2023, the Town Manager executed an agreement with Farallon in an amount not to exceed $73,900 to complete the work; and
WHEREAS, upond further evaluation of the bridge durin
during repair, the project designer and Town Engienner
recommended that all rotton timber be replaced, the stone wall at the east end be reconstructed, drainage improvements on both sides of the bridge be completed, and other elements of the bridge be repaired; and
WHEREAS, the work completed repair of the existing east foundation, created new foundation and abutments on the west side, instaled new bridge railings & deck, and completed drainage improvemts on both sides of the bridge; and
WHEREAS, the Deputy Town Engineer finds the work was
completed in a satisfactory manner; and
WHEREAS, the total project construction cost was
$228,385.33 and the Town has submitted funding requests to FEMA and the State to offset the cost of this work.

NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Town Council of the Town of Woodside that:

Item 7 Page 3
Town Council Meeting November 28, 2023
The Town Council accepts completion of the Kings Mountain Road Equestrian Bridge Repair Project and authorizing the Town Clerk to record a Notice of Completion.
* * * * * * *

Passed and adopted by the Town Council of the Town of
Woodside, California, at a meeting thereof held on the 28th of November, 2023, by the following vote of members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item 7 Page 4
Town Council Meeting November 28, 2023

RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:

Town Clerk
Town of Woodside
P.O. Box 620005
Woodside, CA 94062

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN by the undersigned Town Clerk of the Town of Woodside, San Mateo County, California, that the Kings Mountain Road Equestrian Bridge Repair Project has been completed and was accepted by the Town Council of The Town of Woodside on November 28, 2023, said work being performed by Farallon Engineering, of Half Moon Bay, California. Labor on the project ceased on or about October 20, 2023, and the cessation has continued until the recordation of this notice. ______________________________________
Town Clerk of the Town of Woodside
Jennifer Li

CERTIFICATE
I, the undersigned hereby depose and say:

That I am the Town Clerk of the Town of Woodside, San Mateo County, California; that I have read said notice and know the contents thereof; that the same is true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed on ______________________

_____________________________________
Town Clerk of the Town of Woodside
Jennifer Li
Item 7 Page 5
Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 8
Prepared by: Paula Wong, Sr Management Analyst November 28, 2023 Reviewed by: Kevin Bryant, Town Manager
SUBJECT: 2023-24 October Monthly Investment Activity Report

RECOMMENDATION
It is recommended that the Town Council review and accept the 2023-24 October Investment Activity Report.

BACKGROUND
The Town of Woodside’s Investment Policy requires that there be “a monthly transaction report made to the Town Council that reports the transactions of all Investments” and California Government Code Section 53607 requires “the monthly report shall be so submitted within 30 days following the end of the month covered by the report”. This report has been prepared to facilitate that review. It has been prepared by utilizing the Town’s financial reporting, LAIF and PARS investment reports, as of October 31, 2023.

MONTHLY INVESTMENT ACTIVITY REPORT FOR OCTOBER
LAIF
PARS

PENSION
PARS
OPEB
Beginning Balance Q1 July 2023 11,442,055.61 2,377,077.78 1,194,079.74 Transfer In- from Town's Wells Fargo Checking Account - - - Transfer Out- to Town's Wells Fargo Checking Account (1,500,000.00) - - Interest Income Q4 FY2023 Cash Basis, received July 2023 90,161.77 - - Net Investment Earnings(Loss) - (84,366.68) (42,407.09) Ending Balance Q1 July-September 2023 10,032,217.38 2,292,711.10 1,151,672.65 Transfer In- from Town's Wells Fargo Checking Account - - - Transfer Out- to Town's Wells Fargo Checking Account (2,000,000.00) - - Interest Income Q1 Cash Basis, received October 2023 92,904.32 - - Net Investment Earnings(Loss) - (64,650.88) (32,463.72) Ending Balance October 2023 8,125,121.70 2,228,060.22 1,119,208.93 YTD Transfer In- from Town's Wells Fargo Checking Account - YTD Transfer Out- to Town's Wells Fargo Checking Account (3,500,000.00) YTD Interest Income-Cash Basis 183,066.09
YTD Interest Income-Accrual Basis 92,904.32
YTD Net Investment Earnings(Loss) - (149,017.56) (74,870.81) Item 8 Page 1 Town Council Meeting November 28, 2023
LAIF
Local Agency Investment Fund (LAIF) is managed and administered by the State of California’s Treasurer, created by statue beginning in 1977 as an investment alternative for California’s local governments.

LAIF investment income is received on a quarterly basis, for the quarters ending March 31st, June 30th, September 30th, and December 31st. The Town receives an investment income statement and the cash from the State in the month following the end of the involved quarter. Thus, such revenue is received in July, October, January, and April.

PARS (IRS Sec 115)
The Town has two IRS Section 115 accounts with PARS. The Pension account can be used for unfunded pension liabilities and is shown on the financial statements as restricted cash. The OPEB (other post-employment benefits) account is for retiree health premiums and is shown only in the notes of the statements (per Governmental Accounting Standards Board regulations).

Due to the ease of access of the Town’s funds in liquid accounts such as LAIF and PARS, the Town has more than sufficient funds available to meet its liquidity (expenditure) requirements for the next six months and is in compliance with the Town Council’s financial management policy.

CONCLUSION
It is recommended that the Town Council review and accept this report.

Item 8 Page 2
Town Council Meeting November 28, 2023

TOWN OF WOODSIDE

REPORT TO TOWN COUNCIL
Meeting Date: November 28, 2023 Agenda Item: A
Prepared by: Sarah Filipe, Associate Planner
Reviewed by: Sage Schaan, AICP CEP, Planning Director
Approved by: Kevin Bryant, Town Manager
TITLE: SDIV2022-0001; GPAM2023-0001; GRAD2023-0001; CEQA2022-0001:

Presentation and consideration of approval, conditional approval, or denial of a proposed Tentative Map (SDIV2022-0001) for a seven-lot subdivision; General Plan Amendment (GPAM2023-0001) to revise the site’s designation from Institutional to Residential; Grading Exception (GRAD2023-0001) to exceed 1,500 cubic yards of grading for the construction of a new private roadway; and Initial Study/Mitigated Negative Declaration (CEQA2022-0001) prepared for the project in compliance with the California Environmental Quality Act. The project proposes a seven-lot residential subdivision on the

7.8-acre site and involves the demolition and removal of existing site features, including the driveway, residential structure, accessory structures, and horse corral. Improvements proposed as part of the subdivision include establishing property lines for seven one-acre home sites, installation of a new private roadway, underground utilities stubbed to each home site, and installation of bio-retention (stormwater treatment) features to serve the subdivision. The project site is zoned SR, Suburban Residential, permitting one-acre residential lots.

Property Information
Address: 1101 Cañada Road
APN: 073-011-270
Property Owner: Joseph Putnam
Zoning District: SR (Suburban Residential)
General Plan Designation:

Existing: IN (Institutional)
Proposed: R (Residential)
Existing Lot Area:

Lot Area: 7.792 acres (339,398 square feet)
Proposed Parcel 1:

Gross Lot Area: 1.22 acres (52,969 square feet) (including roadway easement) Lot Area: 1.001 acres (43,591 square feet) (excluding roadway easement) Proposed Parcel 2:

Gross Lot Area: 1.147 acres (49,963 square feet) (including roadway easement) Lot Area: 1.00 acres (43,574 square feet) (excluding roadway easement) Proposed Parcel 3:

Item A Page 1
Town Council Meeting November 28, 2023
Gross Lot Area: 1.009 acres (43,943 square feet) (including roadway easement) Lot Area: 1.00 acres (43,609 square feet) (excluding roadway easement) Proposed Parcel 4:

Gross Lot Area: 1.037 acres (46,406 square feet) (including roadway easement) Lot Area: 1.002 acres (43,629 square feet) (excluding roadway easement) Proposed Parcel 5:

Gross Lot Area: 1.054 acres (44,723 square feet) (including roadway easement) Lot Area: 1.001 acres (43,603 square feet) (excluding roadway easement) Proposed Parcel 6:

Gross Lot Area: 1.075 acres (46,841 square feet) (including roadway easement) Lot Area: 1.002 acres (43,660 square feet) (excluding roadway easement) Proposed Parcel 7:

Gross Lot Area: 1.252 acres (54,553 square feet) (including roadway easement) Lot Area: 1.026 acres (44,673 square feet) (excluding roadway easement)

EXECUTIVE SUMMARY
The applicant proposes a seven-lot residential subdivision on an existing 7.8-acre site located at 1101 Cañada Road. Improvements proposed as part of the subdivision include: demolition of the existing residence and associated improvements; construction of a new private road and underground utilities to be accessed by future residential development; drainage improvements for the overall subdivision, including but not limited to the installation of a bio-retention area (stormwater treatment) adjacent to Cañada Road. Approval of a Grading Exception is required due to the grading that is necessary to construct the private road, which would exceed 1,500 cubic yards. The project site is zoned Suburban Residential (SR), which requires a one-acre minimum lot size for new single-family residential lots. The property was previously occupied by a church that was converted to a residence after its closure in 1995. Since the property was previously occupied by a church, an Institutional (IN) General Plan designation was overlayed on the site with the General Plan update that occurred in the late 1980’s. A General Plan Amendment is required to revise the site’s General Plan designation from Institutional to Residential to be consistent with the existing and proposed residential use of the property.

Pursuant to the California Environmental Quality Act (CEQA), an Initial Study (IS) and Mitigated Negative Declaration (MND) was prepared for the project and circulated for a 30-day public review period (Attachment 6.G)
On October 4, 2023, the Planning Commission reviewed the project requirements/details outlined in the Planning Commission Staff Report (Attachment 6), and public comments were received raising concerns about the project (see discussion below). After receiving public testimony, and a review of the staff report and project details, the Planning Commission recommended approval of the project to the Town Council (Attachment 5, PC Resolution). Typically, the Planning Commission would take action on a subdivision application, but since the project includes a General Plan amendment, Item A Page 2
Town Council Meeting November 28, 2023
the Town Council is required to provide the final review of the overall project. The Town Council’s action is final and cannot be appealed.

BACKGROUND
The Planning Commission staff report dated October 4, 2023 (Attachment 6), contains background information on the review process and detailed discussion on each of the project components (e.g., the environmental review (CEQA documents), proposed General Plan Amendment, Grading Exception, and proposed Subdivision).

PROJECT SUMMARY
The Planning Commission staff report outlines the project details and provides analysis of the proposed project’s compliance with the Municipal Code standards. The proposed Tentative Map (Attachment 10) includes the location of conceptual building footprints and driveway locations on the proposed parcels. The conceptual building footprints shown are not proposed buildings but demonstrate an area in which a building could be located, which is required by the Municipal Code, although no residences are proposed at this time. The owners have stated that it is their intention to sell the subdivided lots.

The project includes demolition of the existing residence and accessory uses for the construction of the private roadway that would serve the new lots. The proposed private road would use the existing driveway location to minimize the amount of grading, however approval of a Grading Exception to exceed 1,500 cubic yards of grading (cut plus fill) is necessary for the roadway construction.

The lot has a General Plan Designation of Institutional. The lot would need approval of a General Plan Amendment to revise the site’s designation from Institutional to Residential. The SR Zoning designation would not change, but the General Plan designation is required to provide consistency with the existing Zoning District.

CEQA
Pursuant to CEQA and WMC §152.074, an Initial Study must be prepared in compliance with CEQA for all subdivisions. Based on the findings of the Initial Study, the appropriate environmental analysis and documentation is determined and prepared in compliance with CEQA. The Town of Woodside prepared the required Initial Study, which is based in part on technical studies by consultants including a Primary Record Report and a Geotechnical Investigation. The Initial Study concluded that all potentially significant impacts of the Project could be reduced to a less than significant level by imposing identified mitigation measures Therefore, the Town determined that a Mitigated Negative Declaration (MND) was the appropriate environmental document under CEQA.

The Town then prepared the Draft MND for the Project, which includes the Initial Study and all supporting technical studies.

The MND identified the following areas that would potentially be significantly impacted by the proposed subdivision:

1. Air Quality;

2. Biological Resources;

3. Cultural Resources;

4. Geological and Soils;
Item A Page 3
Town Council Meeting November 28, 2023

5. Noise; and,

6. Tribal Cultural Resources.

The MND concluded that although the project could have a potentially significant effect on these environmental topic areas, due to future, anticipated construction activity, these impacts would be reduced to a less-than-significant level by the implementation of mitigation measures identified in the MND. The Mitigation Monitoring and Reporting Program (MMRP) in Attachment 1, Exhibit A provides fourteen (14) mitigation measures that are needed to reduce any potential significant impacts to a less than significant level. The mitigation measures would be required for any future proposed development of the proposed parcels. If the subdivision is approved, staff recommends Condition of Approval I.c: requiring that all applicable mitigation measures be recorded on each of the new parcels as part of a deed restrictive covenant so that any future landowners and/or staff would be able to easily locate and comply with/enforce the restrictions placed on the property pursuant to the land division approval.

During the 30 day comment period, the Town did not receive any comments regarding the draft MND. The MND raises no substantial new environmental issues that have not been adequately addressed.

The Planning Commission found that the MND was prepared in compliance with CEQA, therefore recommending approval of the MND and MMRP to the Town Council.

Planning Commission Review
On October 4, 2023, the Planning Commission conducted a detailed discussion of the project (Attachment 4, Minutes). Commissioners heard public testimony from several nearby residents expressing concerns about the overall project related to drainage runoff from the site, traffic impacts to Cañada Road, size of the lots, increased fire hazard, and removal of the Institutional General Plan Designation. While most residents did not oppose the idea of dividing the land into new lots, all agreed that they would like to see fewer larger sized lots that are at least twice the minimum lot size required in the SR Zoning District (1-acre minimum Lot Size required in the SR District).

The property owner at 2 Eucalyptus Court noted that an encroachment permit was issued to the owners of 1101 Cañada Road in 1996 (Attachment 7). The encroachment permit was issued to allow the installation of specific storm drainage improvements in a public storm drain easement on 2 Eucalyptus Court, which is located adjacent to 1101 Cañada Road (Attachment 8, Land Division Map). The encroachment permit required that the improvements be maintained by the property owner of 1101 Cañada Road. It is recommended that the encroachment permit be incorporated into the CC&R’s that will be recorded with the Final Map, requiring the homeowner’s association of the new lots to continue maintenance of the improvements outlined in the encroachment permit.

Nearby residents expressed concerns regarding access to six lots at the end of Mission Trail that are owned by the same family that owns the subject site at 1101 Cañada Road. The residents suggested that the subject site should provide access to the lots on Mission Trail, and that the proposed subdivision should be revised to provide access to those parcels. The lots on Mission Trail are not part of the current application and currently have access through the private road, Mission Trail, as shown on Subdivision Map No. 141 recorded in 1982 (Attachment 9, Subdivision Map). The Item A Page 4
Town Council Meeting November 28, 2023
Planning Commission noted that separate access through the subject site cannot be required as those properties are not part of the application.

At the October 4, 2023, Planning Commission meeting, the Planning Commission voted to adopt the resolution (Attachment 6.A), recommending that the Town Council approve the project.

Committee Reviews of the Concept Map and Tentative Map
The following Town Committees and Boards have reviewed the project, at the Concept Map stage and the Tentative Map stage, as required by the Subdivision Chapter of the Woodside Municipal Code (Chapter 152):
• Architectural and Site Review Board;
• Trails Committee;
• Environment and Open Space Committee; and,
• Subdivision Review Committee: Town Planning Director, Town Engineer, Town Geologist, and Fire Chief/Marshal.

Table 1 identifies the various committee meetings and dates for both the Concept Map and Tentative Map.

Table 1: Committee Meetings
Concept Map Tentative Map
Committee/Board Date Committee/Board Date
Environment & Open
Space Committee
5/26/2022 Environment & Open
Space Committee
8/31/2023
ASRB 6/6/2022 Trails Committee 9/14/2023
Environment & Open
Space Committee
6/7/2022 ASRB 9/20/2023
Trails Committee 6/9/2022 Subdivision Review
Committee
9/21/2023
Subdivision Review
Committee
7/14/2022 Planning Commission 10/4/2023
Neighborhood
Meeting
8/31/2022 Town Council 11/28/23
None of the recommending Town Committees and Boards had objections to the proposal.

TOWN COUNCIL
The Town Council shall review the MND, to determine if the document adequately addresses all environmental issues, pursuant to CEQA. If the Town Council finds the MND adequately addresses all environmental issues, the Town Council should adopt the MND.

Lastly, the Town Council should determine whether all of the findings for approval of the project can be made. Once a determination has been made, the Town Council may take any of the following actions on the Project:

Item A Page 5
Town Council Meeting November 28, 2023

1. Approval of the project as recommended by the Planning Commission; based on the findings in the Draft Resolutions (Attachments 1-3), or with minor modifications to the Draft Resolutions;

2. Continue the item with direction for additional information from staff and/or the applicant;

3. Determine that the current project is not consistent with the required findings to approve any of the requested entitlements. If the Town Council determines that all findings to approve the project cannot be made, the Town Council shall outline the reasoning for the findings of denial and direct staff to prepare a resolution for denial for Town Council consideration and vote at a later hearing date.

NEXT STEPS
If the Town Council adopts the MND and approves the Tentative Map, the applicant will prepare a Final Map in accordance with Woodside Municipal Code Chapter 152 and subject to the Conditions of Approval of the Tentative Map. In accordance with WMC Section 152.100, the Final Map shall be recorded within 24 months of the approval of the Tentative Map. The subdivider shall comply with the Conditions of Approval, including but not limited to obtaining permits for, and the construction of the roadway and drainage improvements shown on the Tentative Map.

Once all conditions are completed, and the Final Map is prepared, the Town Council will review the Final Map at a scheduled hearing to determine if the Final Map conforms with the approved Tentative Map, Conditions of Approval, and all requirements to file a Final Map. After the Town Council approves the Final Map, the applicant shall record the Final Map with the County Recorder. This shall all occur within 24 months of the Tentative Map approval as noted above.

RECOMMENDATION
The Planning Commission recommends that the Town Council take the three following, sequential actions:

1. Adopt Resolution No. 2023-____ (Attachment 1), adopting the Mitigated Negative Declaration and Exhibit A: Mitigation Monitoring and Reporting Program (CEQA2022-0001);

2. Adopt Resolution No. 2023-____ (Attachment 2), approving General Plan Amendment (GPAM2023-0001) to change the General Plan Land Use Designation from Institutional (IN) to Residential (R);

3. Adopt Resolution No. 2023-___ (Attachment 3), approving the Subdivision (SDIV2022- 0001), and Grading Exception (GRAD2023-0001), and the following Conditions of Approval:

I. Prior to the submittal of the Final Map:
a. The Final Map shall be prepared in accordance with the requirements for Final Maps in Woodside Municipal Code Chapter 152.
b. Include a Master Tree Plan for the private road, identifying the locations, species, and sizes of street trees for the private road.
c. The applicant shall prepare Covenants, Conditions, and Restrictions (CC&R's) for review and approval by the Town to be recorded on all subdivided lots, outlining: all Item A Page 6
Town Council Meeting November 28, 2023
mitigation measures from the Mitigated Negative Declaration (MND) adopted for Project No. SDIV2022-0001 (CEQA2022-0001, SCH Number 2023080460) that apply to all future construction; details for the perpetual maintenance responsibilities by owners of the subdivided lots for all shared private infrastructure/site improvements (e.g., roadways, walkways, landscaping, fencing, drainage facilities, utilities, etc.) shown on approved constructions plans for the roadway and infrastructure improvements. The CC&R’s shall include a requirement for the residents of the subdivided lots to maintain the drainage improvements outlined in Encroachment Permit No. 95-085, County Record Number 96-104863. d. If applicable, the applicant shall submit any outstanding funds related to the processing of the Tentative Map and/or CEQA Mitigated Negative Declaration.

II. Prior to Town Council approval of the Final Map and Easements:
a. The applicant shall file a Final Map prepared by a licensed land surveyor that meets all requirements of Woodside Municipal Code Chapter 152. The applicant shall file a complete application, including the CC&R’s for the Final Map along with any required deposit for Town review.
b. The subdivider shall design, obtain permits, and install new improvements including the private road, underground utilities, and drainage facilities (bio-retention areas) sufficient to meet applicable Town Municipal Code and applicable fire code requirements, and pass all required inspections.
c. The subdivider shall pay the fees for any construction permit in connection with all above improvements, and shall pay associated costs for plan review and inspections.

III. Prior to the recordation:
a. The Final Map shall be signed by the property owner(s) and all required Town Staff. b. The applicant shall complete all steps required by the County prior to recordation and set up an appointment with the County for signatures and recordation.

IV. Along with recordation of the Final Map:
a. CC&Rs approved by the Town Council shall be recorded on all properties within the subdivision.

ATTACHMENTS:

1. DRAFT Resolution 2023-___ to Adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program (CEQA2022-0001)
Exhibit A: Mitigation Monitoring and Reporting Program

2. DRAFT Resolution 2023-___ to Approve the General Plan Amendment (GPAM2023- 0001)
Exhibit A: General Plan Land Use Designation Map

3. DRAFT Resolution 2023-___ to Approve Subdivision (SDIV2022-0001) and Grading Exception (GRAD2023-0001)

4. DRAFT Planning Commission Minutes, dated October 4, 2023

5. Planning Commission Resolution No 2023-013, dated October 6, 2023

6. Planning Commission Staff Report, dated October 4, 2023 A. Approved Resolution Recommending Adoption of the MND and MMRP (CEQA2022-0001) and the Proposed Subdivision (SDIV2022-0001; GPAM2023- 0001; GRAD2023-0001)
Item A Page 7
Town Council Meeting November 28, 2023

1. Mitigation Monitoring and Reporting Program (MMRP)
B. Concept Map Subdivision Review Committee Letter, dated August 8, 2022 C. Applicants Response to the Concept Map Subdivision Review Committee Letter, dated September 11, 2023
D. Tentative Map Subdivision Review Committee Letter, dated September 26, 2023 E. Woodside Municipal Code §152.111 - 152.126
F. Project Chronology
G. Final Mitigated Negative Declaration (See link:
https://www.woodsidetown.org/planning/ceqa-review-1101-ca%C3%B1ada-roadca%C3%B1ada-court-subdivision.) Hard copies of the MND are available upon request from Town staff.)

1. Draft Mitigation Monitoring and Reporting Program (MMRP)

2. California Historical Resources Information System (CHRIS), letter of May 9, 2023

3. Native American Heritage Consultation List, dated December 1, 2022

4. Letters sent to Culturally Affiliated Native American Contacts recommended by the California Native American Heritage Commission, dated March 3, 2023

5. Tribal Response Letter received from Amah Mutsun Tribal Band of San Juan Bautista representative, Irenne Zwierlwin

6. Primary Record, prepared by Urban Programmers, January 20, 2022

7. Geotechnical Investigation, Murray Engineers, Inc., dated March 2022

8. Supplemental Geologic Report, prepared by Murray Engineers, Inc., dated November 21, 2022

9. Transportation Study, prepared by Hexagon Transportation Consultants, Inc., dated February 14, 2023

10. Biological Resources Assessment, prepared by Sunset Ecological Solutions, dated November 18, 2021

11. Rare Plant Survey Results, prepared by Sunset Ecological Solutions, dated March 15, 2022

12. Air Quality Report, prepared by Illingworth & Rodkin, Inc., dated July 18, 2023

13. Noise Study, prepared by Salter, Inc., dated February 11, 2022

7. Memorandum of Encroachment Permit, recorded August 25, 1996, County Record Number 96-104863

8. Land Division Map No. 243, February 1979 (Eucalyptus Court)

9. Subdivision Map No. 141 Cañada Serra Acres, July 1982 (Mission Trail)

10. Tentative Map, received March 9, 2023 (Town Council Only*)

11. Written comments received prior to publication of the agenda *Copies of all materials distributed to the Town Council are available at Town of Woodside, located at 2955 Woodside Road, Woodside, CA 94062, or video conference, by appointment only.

Item A Page 8
Town Council Meeting November 28, 2023
RESOLUTION NO. 2023-___

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

ADOPTING, A MITIGATED NEGATIVE DECLARATION AND A
MITIGATED MONITORING AND REPORTING PROGRAM (CEQA2022-
0001) FOR A SUBDIVISION OF ONE 7.8-ACRE RESIDENTIAL LOT INTO

SEVEN RESIDENTIAL LOTS, AND CONSTRUCTION OF A PRIVATE ROAD

AND INFRASTRUCTURE TO SERVE THE NEW LOTS, ON A PROPERTY LOCATED AT 1101 CAÑADA ROAD (APN 073-011-270).

WHEREAS, an application was submitted for a project to subdivide (Tentative Map) one

7.8-acre parcel zoned for single-family residential use (SR Zoning District) into seven lots, demolition of the existing residence and accessory uses, construction of a new private roadway and infrastructure improvements for the new lots (Project No.’s SDIV2022-0001; GPAM2023-0001; GRAD2023-0001; and, CEQA2022-0001) on a property located at 1101 Cañada Road (073-011-270) (collectively referred to hereinafter as the "Project"); WHEREAS, an Initial Study and a Mitigated Negative Declaration (MND) was prepared by the Town of Woodside (CEQA2022-0001) in accordance with the requirements of the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Woodside Municipal Code;
WHEREAS, the MND includes professionally prepared studies including, a Historical Evaluation, Biological Assessment, Traffic Study, Noise Study, and a Geotechnical Investigation; WHEREAS, the Town filed and posted a Notice of Availability of the MND in accordance with CEQA, and forwarded the MND to the State Clearinghouse for distribution to those State agencies that have discretionary approval or jurisdiction by law over natural resources affected by the Project;
WHEREAS, the Town provided notice to all interested persons and agencies inviting comments on the MND in accordance with the provisions of CEQA and the State CEQA Guidelines; WHEREAS, a Notice of Availability of the MND was distributed to public agencies and the MND was made available at Woodside Town Hall, San Mateo County Recorder’s Office, and on the Woodside Town website to the general public for a 30-day public comment period beginning August 21, 2023, and ending September 19, 2023;
WHEREAS, the Town did not receive any comments on the MND during the published review period;
WHEREAS, on October 4, 2023, the Planning Commission conducted a duly noticed public hearing to review the MND and Project at which oral and written comments and a staff recommendation for adoption of the MND and approval of the project were presented to the Commission. The Planning Commission reviewed and considered the information in the administrative record and recommended that the Town Council adopt the MND and approve the project (PC Resolution No. 2023-013);
ATTACHMENT 1
Item A Page 9
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WHEREAS, a lead agency must adopt a Mitigation Monitoring and Reporting Program (MMRP) for changes to a project that it makes a condition of project approval in order to ensure compliance with the mitigation measures during project implementation. The MMRP set forth in the attached Exhibit A, which is incorporated herein by reference, accurately reflects the mitigation measures contained in the MND;
WHEREAS, on November 28, 2023, the Town Council conducted a duly noticed public hearing to review the MND and Project at which time oral and written comments and the Planning Commission’s recommendation for adoption of the MND and approval of the Project were presented to the Town Council. The Town Council reviewed and considered the information in the administrative record;
WHEREAS, the Town Council finds that the Project has the potential to result in significant impacts to, air quality, biological resources, cultural resources, geology and soils, noise, and tribal cultural resources without adequate mitigation measures; further, the Town Council finds that the mitigation measures identified in the MND reduce all identified potential impacts to a level of less than “significant on the environment”, as defined under CEQA;
WHEREAS, the Town Council of the Town of Woodside, based on facts and analysis in the MND, written and oral testimony, mitigation measures included in the Project, staff reports and exhibits presented, hereby finds that:

1. It has independently reviewed and analyzed the MND and other information in the record, and has considered the information contained therein, prior to taking action on the Project;

2. The MND has been completed in accordance with CEQA, the State CEQA Guidelines and the Woodside Municipal Code;

3. The MND adequately describes the environmental impacts of the proposed Project;

4. All potential impacts associated with the Project, due to the proposed improvement and future, anticipated construction activity, were found to be less than significant with incorporation of relevant mitigation measures identified in the MMRP; therefore, the Project would not result in any significant environmental impacts and an MND, in accordance with CEQA, is the appropriate environmental document for the Project; and,

5. The MND reflects the independent judgment of the Town.

BE IT FURTHER RESOLVED that, having made all of the foregoing findings, the Town Council of the Town of Woodside does hereby adopt the Mitigated Negative Declaration (CEQA2022- 0001), and adopts the Mitigation Monitoring and Reporting Program for the Project attached hereto as Exhibit A. The Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program are on file with the custodian of these records, the Planning Department of the Town of Woodside located Item A Page 10 Town Council Meeting November 28, 2023
at 2955 Woodside Road, in the Town of Woodside, and are available for inspection by any interested person.

PASSED AND ADOPTED, by the Town of Woodside Town Council, at a duly noticed public hearing held on November 28, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Exhibit A: Mitigation Monitoring and Reporting Program (MMRP) Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item A Page 11 Town Council Meeting November 28, 2023
Mitigation Monitoring & Reporting Program
Potential
Environmental
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Mitigation Measures Implementing
Party
Monitoring
Party
Monitoring
Frequency/
Timing
Air Quality Mitigation Measure AIR ̵1 (Construction Impacts):

During any construction period ground disturbance, the applicant shall ensure that the project contractor implement measures to control dust and exhaust.

Implementation of the measures recommended by BAAQMD and listed below would reduce the air quality impacts associated with grading and new construction to a less-than-significant level. Additional measures are identified to reduce construction equipment exhaust emissions. The contractor shall implement the following best management practices that are required of all projects:

1. All exposed surfaces (e.g., parking areas, staging areas, soil piles, graded areas, and unpaved access roads) shall be watered two times per day.

2. All haul trucks transporting soil, sand, or other loose material off-site shall be covered.

3. All visible mud or dirt track-out onto adjacent public roads shall be removed using wet power vacuum street sweepers at least once per day. The use of dry power sweeping is prohibited.

4. All vehicle speeds on unpaved roads shall be limited to 15 miles per hour (mph).

5. All roadways, driveways, and sidewalks to be paved shall be completed as soon as possible. Building pads shall be laid as soon as possible after grading unless seeding or soil binders are used.

6. All excavation, grading, and/or demolition activities shall be suspended when average wind speeds exceed 20 mph.

7. All trucks and equipment, including their tires, shall be washed off prior to leaving the site.

8. Unpaved roads providing access to sites located 100 feet or further from a paved road shall be treated with a 6- to 12-inch layer of compacted layer of wood chips, mulch, or gravel.

Project
contractors,
and consultants
Town of
Woodside
Planning,
Building, and
Public Works
Departments
Prior to
issuance of
grading and
construction
permits/
ongoing
throughout
construction
Item A Page 12 Town Council Meeting November 28, 2023
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Mitigation Measures Implementing
Party
Monitoring
Party
Monitoring
Frequency/
Timing

9. Publicly visible signs shall be posted with the telephone number and name of the person to contact at the lead agency regarding dust complaints. This person shall respond and take corrective action within 48 hours. The Air District’s General Air Pollution Complaints number shall also be visible to ensure compliance with applicable regulations.

Mitigation Measure AIR ̵2 (Use of construction equipment during the demolition and grading phases that have low diesel particulate matter exhaust emissions):

Implement a feasible plan to reduce diesel particulate matter emissions during the demolition and grading phases of construction such that increased cancer risk and annual PM2.5 concentrations from construction would be reduced below TAC significance levels as follows:

1. All construction equipment larger than 25 horsepower used at the site during the demolition and grading phases for more than two continuous days or 20 hours total shall meet U.S. EPA Tier 4 emission standards for PM (PM10 and PM2.5), if feasible, otherwise, a. If use of Tier 4 equipment is not available, alternatively use equipment that meets U.S. EPA emission standards for Tier 2 or 3 engines and include particulate matter emissions control equivalent to CARB Level 3 verifiable diesel emission control devices that altogether achieve a 10 percent reduction in particulate matter exhaust in comparison to uncontrolled equipment; alternatively (or in combination),
b. Use of electrical or non-diesel fueled equipment.

Item A Page 13 Town Council Meeting November 28, 2023
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2. Alternatively, the applicant may develop another construction operations plan demonstrating that the construction equipment used on-site during demolition and grading would achieve a reduction in construction diesel particulate matter emissions by 10 percent or greater. Elements of the plan could include a combination of some of the following measures:
• Implementation of No. 1 above to use Tier 4 or alternatively fueled equipment,
• Installation of electric power lines during early construction phases to avoid use of diesel generators and compressors, • Use of electrically-powered equipment,
• Forklifts and aerial lifts used for exterior and interior building construction shall be electric or propane/natural gas powered, • Change in construction build-out plans to lengthen phases, and • Implementation of different building techniques that result in less diesel equipment usage.

Such a construction operations plan would be subject to review by an air quality expert and approved by the Town prior to construction.

Biological
Resources
Mitigation Measure BIOLOGICAL-1 (Nesting Bird Avoidance): If any active nests are established within the vicinity of proposed grading in the future, they shall be avoided until young birds are able to leave the nest (fledge) and forage on their own. Avoidance will be accomplished by scheduling grading and tree removal during the non-nesting period (August 15 through February 1) or, if this is not feasible, by conducting a pre-grading survey for nesting Project
contractors,
consultants,
and Project
Biologist
Town of
Woodside
Planning and
Building
Departments
Prior to
issuance of
grading and
construction
permits/
ongoing
throughout
construction
Item A Page 14 Town Council Meeting November 28, 2023
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birds. Provisions of the pre-grading survey effort, if necessary, will include the following:
a) If grading is scheduled during the nesting period (January 15 through August 14), a qualified wildlife biologist shall conduct a pre-grading bird survey to confirm the presence or absence of active nests in the vicinity of proposed construction activities. The survey area will include the complete Project Area and adjacent areas up to 300 feet for raptors.
b) If active nests are encountered, the biologist will prepare and implement species-specific measures to prevent abandonment of the active nest(s). At a minimum, grading in the vicinity of a nest's tree shall be deferred until the young birds have fledged, and a construction-disturbance within a distance determined by the biologist will be provided based on the species, visual and auditory buffers, and presence of non-project activity disturbance.

Grading or other project-related disturbance in the vicinity of the nest will not be permitted until the biologist confirms that the young birds have fledged. The biologist will submit a survey report to the City verifying that the young have fledged before grading in the construction-disturbance setback area is initiated. c) If project construction is halted for more than 14 days during the nesting season, another survey will be conducted to ensure nests are not built within that time period.

Item A Page 15 Town Council Meeting November 28, 2023
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Mitigation Measure BIOLOGICAL-2 (Roosting Bat Avoidance): Potential impacts to roosting bats will be avoided by avoiding disturbance to active roost sites.
a) Tree removal or trimming will take place between September and October. This window falls outside of both the maternity and hibernation period for bats and avoids the breeding bird window. Tree removal can take place during this period without a breeding bird or bat roost survey.

If removal of trees (DBH >12 inches) occurs during the bat roosting season (November through August), these trees will be inspected by a qualified biologist for the presence of bat roosts. Potential bat roosts include large oak trees, broad leafed trees, exfoliating bark, tree cavities, and snags. If a maternity roost is detected, a 200-foot buffer will be placed around the maternity site until the bats are no longer utilizing the site. Non-maternity roost sites can be removed under the direction of the biologist.
b) Any large tree (DBH >12 inches) that will be removed shall be left on the ground for 24 hours before being taken offsite or chipped. This period will allow any day roosting bats the opportunity to leave before the tree is either removed from the area or chipped.

Cultural
Resources
Mitigation Measure CULTURAL-1 (Archaeological Monitor During Ground Disturbance/Project Construction): A certified archaeologist shall monitor all ground-disturbing activities and project construction.

Mitigation Measure CULTURAL ̵2 (Archaeological Resources):
a. The following practices shall be followed during all phases of site preparation and construction activities: If archaeological resources are Project
contractors,
and consultants
Town of
Woodside
Planning,
Building, and
Public Works
Departments
Prior to
issuance of
grading and
construction
permits/
ongoing
Item A Page 16 Town Council Meeting November 28, 2023
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encountered during construction, construction personnel should be instructed to immediately suspend all activity in the immediate vicinity of the suspected resources, and the Town and a licensed archaeologist should be contacted to evaluate the situation. Project personnel should not collect cultural resources. A licensed archaeologist should be retained to inspect the discovery and make any necessary recommendations to evaluate the find under current CEQA guidelines, prior to the submittal of a resource mitigation plan and monitoring program to the Town for review and approval; and prior to the continuation of any on-site construction activity.

Native American resources include, but are not limited to chert or obsidian flakes, projectile points, mortars, and pestles; and dark, friable soil containing shell and bone dietary debris, heat-affected rock, or human burials. Historic-period resources include stone or adobe foundations or walls; remains and structures with square nails; and refuse deposits or bottle dumps, often located in old wells or privies.
b. Any identified cultural resources shall be recorded on DPR 523 historic resource recordation forms available from the Office of Historic Preservation.

Mitigation Measure CULTURAL ̵3 (Construction Impacts - Cultural Resources): In the event a human burial or skeletal element is identified during excavation or construction, work in that location should stop immediately until the find can be properly treated. The Town of Woodside and the San Mateo County Coroner’s office should be notified. If deemed prehistoric, the Coroner’s office would notify the Native American Heritage Commission which would identify a “Most Likely Descendant (MLD).” The archeological consultant and MLD, in conjunction with the project sponsor, should formulate an appropriate treatment plan for the find, which might include, but not be limited to, respectful scientific recording and removal, being left in place, or throughout
construction
Item A Page 17 Town Council Meeting November 28, 2023
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removal and reburial on site or elsewhere. Associated grave goods are to be treated in the same manner (See also Mitigation Measure CULTURAL-1). If a human burial or skeletal element is identified procedures in Mitigation Measure TRIBAL CULTURAL-4 shall be followed.

Geological and
Soils
Mitigation Measure GEO-1 (Seismic and Geotech Control): Improvements to the site, including those associated with the proposed subdivision and future residential structures shall be designed and constructed in accordance with design-level geotech report and plans prepared by a California registered engineer, submitted as part of the building permit and improvement plan process with the Town of Woodside. The Geotech investigation or investigations for the private road and individual properties shall be based on preliminary development plans that show building sites, driveways, retaining walls, and initial details of future residences and a pertinent structures. The investigation shall include additional subsurface exploration along the alignment of the private road, around proposed homes, a pertinent structures, retaining walls, and areas of significant grading. The investigation shall include laboratory testing to evaluate the engineering properties of soil and bedrock samples, and analysis to develop project-specific geotechnical design criteria and recommendations for the grading, foundations, and control of surface and subsurface drainage.

Mitigation Measure GEO-2 (Erosion Control): Erosion control measures including: erosion control fabric, wattles, fiber rolls, silt fences, berms, and other measures, shall be installed to ensure stabilization of soils at the project site during and following the construction period.

Project
contractors,
consultants,
and Project
geotechnical
engineer
Town of
Woodside
Planning,
Building, and
Public Works
Departments
Prior to
issuance of
grading and
construction
permits/
ongoing
throughout
construction
Noise Mitigation Measure NOISE ̵1 (Construction Noise):
• Construction activities shall be limited to weekdays between 7:30 a.m. and 5:30 p.m., and Saturdays between 8:00 a.m. and 1:00 p.m. No Project
contractors,
and consultants
Town of
Woodside
Planning,
Prior to
issuance of
grading and
Item A Page 18 Town Council Meeting November 28, 2023
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construction should take place on Sundays or holidays. At all times, broadcast, recorded, or amplified music is not allowed to be audible beyond the property lines of any construction site.
• All construction equipment with internal combustion engines used on the project site shall be properly muffled and maintained in good working condition.
• Unnecessary idling of internal combustion engines shall be strictly prohibited.
• All stationary noise-generating construction equipment, such as air compressors and portable power generators, shall be located as far as possible from noise-sensitive receptors such as existing residences. • Prior to the issuance of Building Permits, the project site shall be posted with the name and contact number of the lead contractor in a location visible from the public street so that the contractor can be made aware of noise complaints.
• Construction equipment, vehicles, and workers associated with the development of the project shall not be permitted to park on any residential streets.
• A Construction Staging Plan shall be submitted with a schedule that includes materials storage locations and parking.

Building, and
Public Works
Departments
construction
permits/
ongoing
throughout
construction
Tribal Cultural
Resources
Mitigation Measure TRIBAL CULTURAL-1 (Culturally Affiliated Native American Monitor During Ground Disturbance/Project Construction): A culturally affiliated Native American with knowledge of cultural resources shall monitor all ground-disturbing activities and project construction.

Mitigation Measure TRIBAL CULTURAL-2 (Ground Disturbance): Planning for construction shall include avoidance of any encountered resources and protection of the cultural and natural context. Native American resources Project
contractors,
and consultants
Town of
Woodside
Planning,
Building, and
Public Works
Departments
Prior to
issuance of
grading and
construction
permits/
ongoing
throughout
construction
Item A Page 19 Town Council Meeting November 28, 2023
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include but are not limited to: chert or obsidian flakes, projectile points, mortars, and pestles; and dark friable soil containing shell and bone dietary debris, heat-affected rock, or human remains.

Mitigation Measure TRIBAL CULTURAL-3 (Disposition of Recovered Cultural Items): Any resource encountered shall require stopping of construction to consult with any Native American tribe culturally affiliated with the area for recommendations to appropriately care for the discovered resources. Any resource encountered shall be treated with culturally appropriate dignity, taking into account the tribal cultural values and meaning of the resource, including, but not limited to:
• Protecting the cultural character and integrity of the resource; • Protecting the traditional use of the resource; and,
• Protecting the confidentiality of the resource.

Mitigation Measure TRIBAL CULTURAL-4 (Inadvertently Discovered Native American Human Remains): Any Native American human remains and associated grave artifacts shall be repatriated in consultation with any Native American tribe culturally affiliated with the area. The process outlined below shall be followed to be consistent California Health and Safety Code §7050.5 and Public Resources Code §5097.98:

Specifically, there shall be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlie adjacent remains until the corner of the county in which the human remains are discovered has been determined and that the remains are not subject to the provisions of Section 27491 of the Government Code or another related provision of law concerning investigation of the circumstances, manner or cause of any death, and the recommendations concerning the Item A Page 20 Town Council Meeting November 28, 2023
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treatment and disposition of the human remains have been made to the person responsible for the excavation or to his or her authorized representative (Health and Safety Code Section 7050.5).

The coroner shall make his or her determination within two working days from the time the person responsible for the excavation, or his or her authorized representative, notifies the coroner of the discovery or recognition of the human remains.

The descendants may, with the permission of the owner of the land, or his or her authorized representative, inspect the site of the discovery of the Native American human remains and may
recommend to the owner, or the person responsible for the excavation work, means for treatment or disposition, with appropriate dignity of the human remains and any associated grave goods. The descendants shall complete their inspection and make recommendations or preferences for treatment within 48 hours of Item A Page 21 Town Council Meeting November 28, 2023
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being granted access to the site (Public Resources Code Section 5097.98).
(b) Upon the discovery of Native American remains, the landowner shall ensure that the immediate vicinity, according to generally accepted cultural or archaeological standards or practices, where the Native American human remains are located, is not damaged or disturbed by further development activity until the landowner has discussed and conferred, as prescribed in this section, with the most likely descendants regarding their recommendations, if applicable, taking into account the possibility of multiple human remains. The landowner shall discuss and confer with the descendants all reasonable options regarding the descendants’ preferences for treatment.

1. The descendants’ preferences for treatment may include the following:

A. The nondestructive removal and analysis of human
remains, and items associated with Native American
human remains.

B. Preservation of Native American human remains and
associated items in place.

C. Relinquishment of Native American human remains and
associated items to the descendants for treatment.

D. Other culturally appropriate treatment.

Item A Page 22 Town Council Meeting November 28, 2023
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(c) For purposes of this section, “conferral” or “discuss and confer” means the meaningful and timely discussion and careful
consideration of the views of each party, in a manner that is cognizant of all parties’ cultural values, and where feasible, seeking agreement. Each party shall recognize the other’s needs and concerns for confidentiality of information provided to the other. (d) Human remains of a Native American may be an inhumation or cremation, and in any state of decomposition or skeletal completeness. Any items associated with human remains that are placed or buried with the Native American human remains are to be treated in the same manner as the remains, but do not by themselves constitute human remains.
(e) Whenever the NAHC is unable to identify a descendent, or the descendants identified fail to make a recommendation, or the landowner or his or her authorized representative rejects the recommendations of the descendants and the mediation provided for (in subdivision (k) of Section 5097.94) fails to provide measures acceptable to the landowner, the landowner or his or her authorized representative shall reinter the human remains and items associated with the Native American human remains with appropriate dignity on the property in a location not subject to further and future subsurface disturbance. To protect these sites, the landowner should do one or more of the following:

1. Record the site with the NAHC or the appropriate information Center.

2. Utilize an open-space or conservation zoning designation or easement.

3. Record a document with the County in which the property is located. The document shall be titled “Notice of Reinternment Item A Page 23 Town Council Meeting November 28, 2023
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of Native American Remains” and shall include a legal
description of the property, the name of the owner of the property, and the owner’s acknowledged signature, in addition to any other information required by this section. The
document shall be indexed as a notice under the name of the owner.
(f) Upon the discovery of multiple Native American human remains during a ground disturbing land development activity, the landowner may agree that additional conferral with the
descendants is necessary to consider culturally appropriate treatment of multiple Native American human remains. Culturally appropriate treatment of the discovery may be ascertained from a review of the site utilizing cultural and archeological standards.

Where the parties are unable to agree on the appropriate treatment measures, the human remains and items associated and buried with Native American human remains shall be reinterred with
appropriate dignity, pursuant to subdivision (e).
(g) Measures taken to address human remains found would be exempt from review under the California Environmental Quality Act (CEQA).

Item A Page 24 Town Council Meeting November 28, 2023
RESOLUTION NO. 2023-____

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

AMENDING THE GENERAL PLAN LAND USE DESIGNATION FROM
INSTITUTIONAL (IN) TO RESIDENTIAL (R) (GPAM2023-0001) FOR A PROPERTY LOCATED AT 1101 CAÑADA ROAD (APN 073-011-270).

WHEREAS, an application was submitted for a project to subdivide (Tentative Map) one 7.8- acre parcel zoned for single-family residential use (SR Zoning District) into seven lots, demolition of the existing residence and accessory uses, construction of a new private roadway and infrastructure improvements for the new lots (Project No.’s SDIV2022-0001; GPAM2023-0001; GRAD2023-0001; and, CEQA2022-0001) on a property located at 1101 Cañada Road (073-011-270) (collectively referred to hereinafter as the "Project");
WHEREAS, the subject property has a General Plan Land Use Designation of Institutional (IN), due to the location of a Church on the property at the time of the General Plan Land Use Designation provided with the General Plan update in 1988; WHEREAS, the owners discontinued using the property for church services, and sold the property to a family that converted the use of the property into a residence consistent with the Zoning District requirements;
WHEREAS, the subject property is located within a Suburban Residential (SR) Zoning District consistent with surrounding properties;
WHEREAS, owners of the subject property propose to amend the General Plan Land Use Designation from Institutional (IN) to Residential (R) for consistency with the existing and proposed residential use of the property;
WHEREAS, the subject property is located in an area surrounded by properties with a Residential (R) General Plan Land Use Designation;
WHEREAS, on October 4, 2023, the Planning Commission passed Resolution No. 2023-013, recommending approval of the Project;
WHEREAS, an Initial Study and a Mitigated Negative Declaration (MND) was prepared by the Town of Woodside (CEQA2022-0001) in accordance with the requirements of the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Woodside Municipal Code, that was approved by the Town Council for the Project;
WHEREAS, on November 28, 2023, the Town Council passed Resolution No. 2023-___, adopting the MND for the Project;
WHEREAS, the Town Council hereby finds that a change in the General Plan Land Use Designation from IN to R of the subject site will create consistency with the existing Suburban Residential (SR) zoning designation for the parcel; and, ATTACHMENT 2
Item A Page 25 Town Council Meeting November 28, 2023
WHEREAS, the Town Council hereby finds that that a change in the General Plan Land Use Designation from IN to R of the subject site will create consistency with the existing Suburban Residential (SR) zoning designation for the parcel, which does not prohibit future use of the land by a religious organization under existing General Plan and Municipal Code requirements.

THEREFORE IT BE RESOLVED, real property located at 1101 Cañada Road (APN 073- 011-270), within the Town of Woodside hereto General Plan designation is changed from IN to R as shown on EXHIBIT A.

PASSED AND ADOPTED, by the Town of Woodside Town Council, at a duly noticed public hearing held on November 28, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Exhibit A: Existing and Proposed General Plan Land Use Designation Maps

Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item A Page 26 Town Council Meeting November 28, 2023
0 125 250 500 ft.

R: Residential
IN: Institutional
Cañada Rd.

Eucalyptus Ct.

Mission Trail Rd.

R: Residential
R: Residential
R: Residential
Subject Property:
1101 Cañada Rd.

APN: 073-011-270
Town of Woodside
Existing General Plan Designation
1101 Cañada Rd.
11/10/2023
Item A Page 27 Town Council Meeting November 28, 2023
0 125 250 500 ft.

R: Residential
R: Residential
Cañada Rd.

Eucalyptus Ct.

Mission Trail Rd.

R: Residential
R: Residential
R: Residential
Subject Property:
1101 Cañada Rd.

APN: 073-011-270
Town of Woodside
Proposed General Plan Designation
1101 Cañada Rd.
11/10/2023
Item A Page 28 Town Council Meeting November 28, 2023
RESOLUTION NO. 2023-____

BEING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
WOODSIDE APPROVING SDIV2022-0001, A SUBDIVISION TO DIVIDE ONE

7.8-ACRE LOT INTO SEVEN APPROXIMATELY 1.0-ACRE LOTS; AND, APPROVING GRAD2023-0001, A GRADING EXCEPTION TO EXCEED 1,500

CUBIC YARDS OF GRADING TO CONSTRUCT A PRIVATE ROADWAY TO SERVE THE SUBDIVISION, ON A PROPERTY LOCATED AT 1101 CAÑADA ROAD (APN 073-011-270).

WHEREAS, an application was submitted for a project to subdivide (Tentative Map) one

7.8-acre parcel zoned for single-family residential use (SR Zoning District) into seven lots, demolition of the existing residence and accessory uses, construction of a new private roadway and infrastructure improvements for the new lots (Project No.’s SDIV2022-0001; GPAM2023-0001; GRAD2023-0001; and, CEQA2022-0001) on a property located at 1101 Cañada Road (073-011-270) (collectively referred to hereinafter as the "Project"); WHEREAS, the proposed subdivision requires Town Council approval of a Tentative Map subject to the required findings for approval outlined in Municipal Code Section 152.078; WHEREAS, the conceptual building, driveway, and site improvement locations are not being proposed for construction, and are not being considered for approval by the Town. The conceptual buildings, driveways, and associated development locations shown on the Tentative Map are only for the purposes of identifying possible improvement locations on the proposed parcels, and are not approved as part of this application;
WHEREAS, any future proposed residences shall be subject to any restrictions recorded on the properties, and the development standards and process in place at the time of application; WHEREAS, approval of a Grading Exception by the Town Council is required for the proposed site grading to exceed 1,500 cubic yards for the construction of the private roadway subject to the required findings for approval outlined in Municipal Code Section 151.22(B); WHEREAS, the subject property has a General Plan Land Use Designation of Institutional (IN), due to the location of a Church on the property at the time of the General Plan Land Use Designation provided with the General Plan update in 1988; WHEREAS, the owners discontinued using the property for church services, and sold the property to a family that converted the use of the property into a residence consistent with the Zoning District requirements;
WHEREAS, on August 31, 2023, the Town Environment and Open Space Committee reviewed the Project and provided a recommendation;
WHEREAS, on September 14, 2023, the Trails Committee reviewed the Project and did not provide any objections or recommendations;
ATTACHMENT 3
Item A Page 29 Town Council Meeting November 28, 2023
WHEREAS, on September 20, 2023, the Town Architectural and Site Review Board (ASRB) reviewed the Project and did not provide any objections or recommendations; WHEREAS, on September 21, 2023, the Town Subdivision Review Committee (Town Planning Director, Town Engineer, Town Geologist, and Fire Marshal) reviewed and commented on the Project and subsequently prepared written comments as included in the Subdivision Review Committee Report;
WHEREAS, on October 4, 2023, the Planning Commission passed Resolution No. 2023- 013, recommending approval of the Project;
WHEREAS an Initial Study and a Mitigated Negative Declaration (MND) was prepared by the Town of Woodside (CEQA2022-0001) in accordance with the requirements of the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Woodside Municipal Code, that was approved by the Town Council for the Project; WHEREAS, on November 28, 2023, the Town Council passed Resolution No. 2023- ___, adopting the MND and Mitigation, Monitoring, and Reporting Program for the Project; and, WHEREAS, on November 28, 2023, the Town Council passed Resolution No. 2023-___, approving the General Plan amendment.

GRADING EXCEPTION:

THEREFORE IT BE RESOLVED, the Town Council hereby makes the following findings, as further discussed, detailed and supported by the Planning Commission staff report of October 4, 2023, and Town Council staff report of November 28, 2023, to approve a Grading Exception, GRAD2023-0001, as required by Municipal Code Section 151.22(B):

1. Constraints. There are no significant physical constraints relating to Grading, including lot configuration, topography, geology, sewage disposal, ground water, Scenic Road impact, storm drainage, vehicular access, vegetation removal, significant trees, creek impacts, and cultural resource impacts.

The proposed grading does not include any areas of 35% slope or greater. The proposed grading is for construction of the private road and there are no physical constraints related to Grading.

Significant trees proposed for removal are necessary for the construction of the private road. This finding can be made.

2. Design. All Site Grading shall be properly contoured, result in natural appearing land forms specific to the site, and minimize abrupt grade changes.

The grading for the proposed private road will be properly contoured and will result in natural appearing landforms. This finding can be made.

3. Natural State Restoration. Natural State Restoration shall be accomplished to the maximum extent practicable.

Item A Page 30 Town Council Meeting November 28, 2023
The net average slope of the property is 8.2%, therefore, no requirement for land to remain in Natural State. Although there is no requirement for land to remain in Natural State, a majority of the site will be left in its existing condition. This finding can be made.

SUBDIVISION:

THEREFORE IT BE FURTHER RESOLVED, the Town Council hereby makes the following findings, as further discussed, detailed and supported by the Planning Commission staff report of October 4, 2023, and Town Council staff report of November 28, 2023, to approve a Tentative Map for A 7-lot subdivision, SDIV2022-0001, as required by Municipal Code Section 152.078:

A. The tentative map is consistent with the General Plan and any applicable Specific/Area Plan;
The proposed Subdivision application is subject to the 2012 General Plan, and there is no Specific Plan for the area. The proposed parcels would have a Residential General Plan designation, and the conceptual building footprints shown on the plans identify areas for potential residences without the need for a Variance or Exception. The Project complies with the policies of the General Plan (as further discussed below in Finding B). This finding can be made.

B. The design or improvement of the proposed land division or subdivision is consistent with the General Plan and applicable Specific/Area Plan;
Based on the reasons provided below showing consistency with the applicable General Plan policies, this finding can be made:

Proposed Residential General Plan Land Use Designation of Project Site The proposed Subdivision application is subject to the 2012 General Plan, and there is no Specific Plan for the area. The Land Use Element of the General Plan discusses Residential designated areas within the Town of Woodside shown on Map LU1 (General Plan Land Use Designations) as areas with a variety of residential densities that can range from large estates with multiple accessory buildings, to smaller single-family residences, with small or no accessory structures. The areas designated as Residential have fewer environmental constraints than those with R/ESA (Residential/Environmentally Sensitive Area) designations, which provide fewer constraints to dividing land that meets minimum lot sizes. The Project includes an amendment to the General Plan Land Use Designation from Institutional to Residential.

Applicable General Plan Policies Consistent with the Proposed Land Division Land Use Element:

Policy LU1.1 – Give high priority to preservation and conservation of natural resources Preserve and conserve the Town’s natural resources by subordinating development to the land, employing conservation best management practices, and acquiring conservation and open space easements. Valuable natural features, such as streams and stream corridors, scenic corridors, Item A Page 31 Town Council Meeting November 28, 2023
woodlands, meadowlands, ridge tops and hill tops, and significant stands of trees, shall be preserved and protected through imaginative planning, good conservation practices and, where appropriate, the dedication of open space, conservation, or scenic easements. Stream corridors, ponds, and wetlands must be kept free of structures and maintained in a natural condition, except for erosion and flood control measures and other uses beneficial to the water regimen.

The Project site is within a residential part of Town that is not considered an environmentally sensitive area. No designated Stream Corridors, ephemeral drainage ditches, or delineated wetlands exist on the property; however, there are many mature trees (native and non-native species) on-site. The trees that are considered Significant Trees (based on size and species) would require permit approval.

Policy LU1.2 - Limit intensity of development

1. Property shall be developed with minimum disturbance to the natural terrain. The natural environment and rural character of the Town should be retained or restored as much as possible, including measures to retain open space;

2. Decrease land use intensity on steep hillsides and the mountainous areas where it is necessary to limit storm runoff, prevent increased erosion, avoid natural hazards, protect vegetation and watersheds, and maintain scenic qualities;

3. Minimize grading and alteration of natural land forms;

4. Manage intensity of use of individual parcels and buildings by considering health and safety, impacts on adjoining properties from noise, traffic, night lighting, or other disturbing conditions, and protection of natural land characteristics;

5. Limit principal uses and accessory uses to those which can be accommodated without encroaching upon areas identified in the Open Space Element of this Plan for conservation of natural resources, general open spaces, or upon areas that present hazards for the type of use and occupancy accommodated on the parcel; and,

6. Encourage the maintenance of livestock, particularly horses, as an important component of the rural character of the Town.

The MND concluded that the Project's impacts on the environment can be mitigated to a less than significant level pursuant to CEQA. The sites can accommodate customary residential uses, while complying with Municipal Code requirements for building locations. Future development will need to comply with regulations at the time of application.

Policy LU1.5 – Thoroughly evaluate changes to parcel boundaries

1. Land Divisions
The number of lots permitted in a land division is dependent on the characteristics of the area, as well as the minimum lot area required by the WMC. Lots shall be adequate in size and appropriate in shape for the range of accessory uses which are potentially allowed without creating a feeling of overcrowding, negative environmental impacts, or the need for variances.

Visibility of structures, preservation of natural land form and vegetation, topography, noise exposure, maintenance of rural quality, zoning, and the relationship to surrounding properties shall be considered in preparing land division designs. Land division density, or number of lots, will ultimately be determined by these and other factors. The designation of building envelopes shall be required on final maps.

Item A Page 32 Town Council Meeting November 28, 2023
The Project proposes to divide the existing 7.8-acre lot into seven approximately 1-acre lots, all of which would comply with the minimum lot size and minimum average width for parcels located within a SR zoning district: 1-acre minimum lot size and 100-foot minimum average lot width. The conceptual residences, shown on the Tentative Map, demonstrate that the proposed parcels are adequately sized and appropriately shaped to accommodate main residences and accessory structures, without requiring a Variance or Exception.

Historic Preservation Element:

Policy HP1.1 – Protect historic and archaeological resources Ensure adequate protection of historic and archaeological resources.

Additional land/record searches were completed to identify any known Native American tribal lands and/or resources, with negative findings. The adopted MND includes mitigation measures and procedures if any archeological and/or tribal resources are found during the construction improvements or any future development of the sites.

Natural Hazards Element:

Policy NH1.1 – Regulate land use and development to protect lives and property The Town shall regulate land use and development to avoid or mitigate the effects of natural hazards in order to protect lives and property.

1. Appropriate Land Uses
Table NH3, Risk Classifications of Structures, Occupancies, and Land Uses, ranks the reliance on various structures, occupancies, and land uses to support health, safety, and welfare. The scale ranges from 1 to 5; with 1 being the most important to health, safety, and welfare, and 5 being the least.

Table NH4, Levels of Acceptable Risk for Structures, Occupancies, and Land Uses, describes the scale of population effect associated with the loss or failure of various structures, occupancies, and land uses; acceptable damage to the facility; and tolerance for risk. From low to high impact on health safety and welfare, population effect is expressed as “few” to “vast”, acceptable damage to facility as “not applicable” to “none”, and tolerance for risk as “high” to “near zero”.

Table NH5, Location of Structures and Land Uses in Relation to Defined Hazard Areas, provides a general guide to acceptable locations of structures and land uses in relation to defined hazards.

These tables provide a basis for reviewing existing or proposed structures and land divisions for consistency with policy set forth in this Element.

2. Limit Development
Land divisions and development on lands shall be designed and constructed in such a manner that levels of "acceptable risk" defined in Table NH4 are not exceeded.

Development in hazardous areas shall, in general, be limited to structures and improvements which would not threaten human life, or cause substantial financial loss in the event of damage. Where hazards are identified, mitigating measures should be taken at the time of development. Mitigation measures could include providing adequate fire egress from the development, and ensuring that there are no lengthy, one-way streets.

Item A Page 33 Town Council Meeting November 28, 2023
Development shall provide adequate water supplies, roads which are suitable for the safe passage of emergency vehicles, and legible street-name signs and house numbers.

A Geotechnical Feasibility Study, prepared by Murray Engineers, Inc., dated November 21, 2022, was prepared, evaluating the stability of potential residence sites and a supplemental investigation to assess the potential for surface fault rupture and ground deformation. The Town Geologist provided a review of the Report and concurs with the recommendations in the Report, acknowledging that future site improvements will likely be constrained by: expansive earth materials (both soil and bedrock), potential differential settlement and creep of surficial soils (colluvium), and strong seismic ground shaking. The Town Geologist recommended that any future development be evaluated by the Project geotechnical consultant.

Policy NH1.9 – Require assessment and mitigation of fire hazards The Town shall seek to minimize the risk associated with fire hazards by requiring adequate defensible space, fire resistant materials, adequate fire protection, and the appropriate siting of structures.

1. Clearance around Structures
Adequate clearance and vegetation control around structures (defensible space) shall be maintained by the property owner to prevent the spread of fire by direct exposure, and to assure adequate access for fire suppression.

2. Fire Safe Design and Materials
New buildings that are located in a designated Very High Fire Hazard Severity Zone shall be designed and constructed to comply with the special requirements that are provided in the California Building Code, including vegetation management for the property, which shall be performed in accordance with the California Fire Code.

New buildings that are not located in a designated Very-High Fire Hazard Severity Zone, shall be designed and constructed to comply with the Town’s special fire safety construction requirements that are established in the Town’s WMC.

3. Remodeled buildings
Remodeled buildings town-wide shall be designed and constructed to comply with the Town’s special fire safety construction requirements that are provided in the Town’s WMC.

4. Protective Measures
In areas designated by the Town of Woodside as a Very High Fire Severity Hazard Zone (Map NH4), as well as within other areas that are identified as presenting a high fire hazard, special protective measures shall be provided for vegetation management in order to control the spread of a wildfire in accordance with the California Fire Code.

5. Water Supply
Where water supply in existing subdivided areas does not meet current standards for fire flow, all reasonable measures for improvement shall be pursued.

6. Protecting Structures
Owners of habitable buildings and critical facilities in areas classified as Very High Fire Item A Page 34 Town Council Meeting November 28, 2023
Hazard Severity, should take reasonable measures to minimize their risk by providing defensible space, fire resistant materials, adequate fire protection, and appropriate siting of new structures.

7. Planning Commission Review
Prior to the approval of any lot line adjustment or division of lands classified as Very High Fire Severity Hazard, the Planning Commission shall review the proposed means of providing adequate fire protection.

The property is not located within a State Very High Fire Hazard Severity Zone (VHFHSZ); however, future proposed structures on the new parcels will be required to comply with all required fire safe construction methods, including but not limited to, the installation of fire hydrants, and fire sprinklers, and the provision of defensible space around structures at the time of construction on the parcels. Future development will be required to meet all fire regulations in place at the time of applications.

Public Utilities Element:

Policy PU1.1 - Ensure adequate utilities
The property owner shall ensure that adequate utility services are available from the utility providers for their property. On-site waste disposal systems shall be used on all properties not within existing public sewer service districts. Connection to public sewer systems shall be provided in accordance with the Town’s adopted Sewer Service Allocation Regulations.

California Water Company submitted a will serve letter to the Town, indicating that the proposed parcels would have water service. The property is within the Redwood Creek Sewer Service District and the property will be connected to the sewer system.

C. The site is physically suitable for the type of development proposed; The proposed Tentative Map identifies a building site where a primary use and accessory uses could occur on the proposed lots. No specific development is proposed at this time. This finding can be made.

D. The site is physically suitable for the proposed density of development.

The proposed subdivision would create seven parcels, each approximately 1-acre in a zoning district (SR) with a 1-acre minimum lot size. The Project complies with the minimum lot size. This finding can be made.

E. The design of the land division or subdivision or the proposed improvements will not cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat;
No designated Stream Corridors, ephemeral drainage ditches, or delineated wetlands exist on the property. Additionally the site does not include any environmentally sensitive areas as outlined in the biological assessment prepared for the Project. This finding can be made.

Item A Page 35 Town Council Meeting November 28, 2023
F. The design of the land division or subdivision or the type of improvements will not cause serious public health or safety problems;
As supported by the MND, the proposed subdivision would not likely cause serious public health or safety problems for those who may occupy future proposed structures on the properties, or in the surrounding area. Any future proposals to construct modestly sized residences and accessory structures on the proposed parcels would not likely cause serious public health or safety problems if properly designed to meet the Building Codes in place at the time development is proposed. This finding can be made.

G. The design of the land division or subdivision or the type of improvements:
(1) Will not conflict with easements, acquired by the public at large, for access through or the use of property within the proposed land division or subdivision; (2) If conflicts with existing easements will occur, substantially equivalent alternate easements, for access or for use, will be provided; (3) This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction, and no authority is hereby granted to the Planning Commission or Town Council to determine that the public at large has acquired easements for access through or the use of property within the proposed land division or subdivision; or
There are no existing or proposed public easements on the Project site. A PG&E easement is proposed along the southeast side of the property to accommodate the existing PG&E facilities located in the area. The proposed PG&E easement would not conflict with the proposed Project. This finding can be made.

H. The discharge of waste from the proposed land division or subdivision into an existing sewer system would not result in a violation of existing requirements prescribed by the State Regional Water Quality Control Board pursuant to Division 7 (commencing with Water Code § 13000) of the Cal. Water Code.

The property will be served by the Redwood Creek Sewer Service District for waste disposal and would serve any future development on the proposed parcels. Future development would not be allowed to violate existing requirements prescribed by the State Regional Water Quality Control Board pursuant to Division 7 (commencing with Section 13000) of the Cal. Water Code. No development is proposed, at this time. This finding can be made.

WHEREAS, the Town Council finds compliance with all requirements listed in Municipal Code Section 152.112 (A-K):
(A) Lot Sizes:
(1) The proposed parcels comply with the 1-acre minimum lot area, and the required 100-foot minimum average width for the SR zoning district. All of the proposed parcels would provide sufficient area to construct site improvements. When necessary, the Planning Commission may require parcels larger than the minimum lot area in order to accommodate topography, geologic hazards, storm water drainage channels, physical obstructions, or other physical conditions of the site.

Item A Page 36 Town Council Meeting November 28, 2023
(2) Pursuant to WMC §153.205, the proposed net lot areas do not include access easements, random public utility or drainage easements (not adjacent to the property line), or a panhandle area in excess of 5% of the net lot area required in the particular zoning district. (B) Lot Design:

The proposed Tentative Map shows conceptual building and improvement locations. Based on the information provided, the proposed lots could accommodate future development. (C) Lot Shape:
(1) The average depth of the proposed parcels do not exceed three times the average width, and include rectangular shaped areas outside of the required setbacks where structures and improvements could be located.
(2) Panhandle Lots are discouraged in Town and shall only be permitted when the Planning Commission determines that they would result in a better design of development.

Municipal Code Section 152.005 defines a Panhandle Lot of having less than a 30-foot frontage. Lot 3 and Lot 5 would have less than 30-foot frontage but results in a better lot configuration, reduces the amount of grading required, and retains existing mature trees on site.
(D) Lot Lines
The proposed subdivision divides the property proportionately, yielding the best possible building sites. Additionally, the proposed lot lines are at right angles to the road right-of-way lines. (E) Solar Access:

The proposed parcels have sufficient room for ground mounted solar installations. Additionally, solar access could be found on the roof at any future proposed buildings. (F) Access:
(1) All of the lots shall have access to the proposed private road: Cañada Court. (2) None of the lots will be divided by a driveway or access easement. (3) Each parcel would be able to be served by its own driveway. (G) Drainage:

The proposal includes the installation of drainage facilities that are designed to accommodate the maximum development potential for all of the lots. All of the lots shall drain away from any future buildings and would be able to drain water runoff away from the residences and could retain development induced drainage onsite that would not increase drainage to adjacent roads. (H) Non-access Dedications:

Both proposed lots would only be able to take access from the proposed private road, Cañada Court. The private road would be the only access off of Cañada Road.

Item A Page 37 Town Council Meeting November 28, 2023
(I) Remnant Lots:
(1) The proposed subdivision would not create any substandard lots. (2) None of the proposed lots would be split by a Town or County boundary. (J) Noise Considerations:

General Plan Map N1 (2030 Noise Contour Projections) shows the Project site within the areas where noise is projected to exceed 55 Ldn in the future. Any future development would be required to follow any noise requirements at the time of application. (K) Buildings Sites:

The conceptual building site is within an area of the site not constrained by steep slopes, and as outlined in the MND prepared for the Project, the Project site is within a suburban part of Town that is not considered an environmentally sensitive area.

THEREFORE, BE IT FURTHER RESOLVED, that the Town Council, having made all of the foregoing findings in favor of approval listed in WMC Section 152.078, and finds compliance with all requirements listed in WMC Section 152.112, therefore, approving the proposed Subdivision, SDIV2022- 0001; and, having made all of the foregoing findings in favor of approval listed in WMC Section 151.22(B), therefore, approving the proposed Grading Exception, GRAD2023-0001, subject to the following Conditions of Approval:

SDIV2022-0001 (CEQA2022-0001, SCH Number 2023080460) that apply to all future construction; details for the perpetual maintenance responsibilities by owners of the subdivided lots for all shared private infrastructure/site improvements (e.g., roadways, walkways, landscaping, fencing, drainage facilities, utilities, etc.) shown on approved constructions plans for the roadway and infrastructure improvements. The CC&R’s shall include a requirement for the residents of the subdivided lots to maintain the drainage improvements outlined in Encroachment Permit No. 95-085, County Record Number 96- 104863.
d. If applicable, the applicant shall submit any outstanding funds related to the processing of the Tentative Map and/or CEQA Mitigated Negative Declaration.

Item A Page 38 Town Council Meeting November 28, 2023
b. The subdivider shall design, obtain permits, and install new improvements including the private road, underground utilities, and drainage facilities (bio-retention areas) sufficient to meet applicable Town Municipal Code and applicable fire code requirements, and pass all required inspections.
c. The subdivider shall pay the fees for any construction permit in connection with all above improvements, and shall pay associated costs for plan review and inspections.

IV. Along with recordation of the Final Map:
a. CC&Rs approved by the Town Council shall be recorded on all properties within the subdivision.

THEREFORE, BE IT FURTHER RESOLVED, that the approval of this Tentative Map (SDIV2022-0001) and Grading Exception (GRAD2023-0001) shall expire in accordance with the timelines set forth in Woodside Municipal Code Section 151.22(B)(7), 152.100, and 152.101.

PASSED AND ADOPTED, by the Town of Woodside Town Council, at a duly noticed public hearing held on November 28, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item A Page 39 Town Council Meeting November 28, 2023

THE TOWN OF WOODSIDE
Planning COMMISSION MEETING
Minutes
October 4, 2023
CALL TO ORDER The meeting of the Woodside Planning Commission was called to order on October 4, 2023, at 6:00 P.M. via Zoom Meeting and Independence Hall. The Pledge of Allegiance was recited.

ROLL CALL

Present: Chair Voelke, Vice Chair Batchelder, Members Kutay Tauber, and Weaver

Absent: Commissioner Garr
Staff Present: Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Sarah Filipe, Associate Planner
Sarah Harper, Planning Technician

CALL FOR CHANGES TO THE AGENDA
Planning Director, Schaan, noted that item number one, 243 Highland Terrace, is being continued to the next meeting.

PUBLIC COMMUNICATIONS
None.

CONSENT AGENDA ITEMS:

None.

PUBLIC HEARING

2. 1101 Cañada Road SDIV2022-0001; GPAM2023-0001; GRAD2023-0001; CEQA2022-0001 Joseph Putnam Planner: Sarah Filipe, Associate Planner
Presentation and recommendation of approval, conditional approval, or denial to the Town Council of a proposed Tentative Map (SDIV2022-0001); General Plan Amendment (GPAM2023-0001); Grading Exception (GRAD2023-0001); and Initial Study/Mitigated Negative Declaration (CEQA2022-0001). The project proposes a seven-lot residential subdivision on the 7.8-acre site and involves the demolition and removal of existing site features, including the driveway, residential structure, accessory structures, and horse corral.

Improvements proposed as part of the subdivision include establishing property lines for the seven one-acre home sites, installation of a new private roadway, underground utilities stubbed to each home site, and installation of bio-retention (stormwater treatment) features to serve the subdivision. The project site is zoned SR, Suburban Residential, permitting one-acre residential lots. A General Plan Amendment is required to revise the site’s designation from Institutional to Residential.

ATTACHMENT 4
Item A Page 40 Town Council Meeting November 28, 2023

DISCUSSION
Associate Planner, Sarah Filipe presented the staff report.

Vice Chair Batchelder replied that he has concerns with drainage. He asked Planner Filipe if the issues were adequately resolved.

Planner Filipe replied that the Town Engineer had reviewed the plans and determined that the drainage requirements have been met.

Chair Voelke asked: If the proposed drainage on the plans is for the seven lot subdivision, and if additional drainage would be installed for each individual lot when they are developed? Planner Filipe replied that was correct.

Commissioner Kutay noted that there is an equestrian trail near the subdivision. She asked if the trail would still be available for use and where the location would be on the plans? Planner Filipe replied that the trail is not on the property, but the adjacent property located off of Eucalyptus Court. She presented the location on the plans. She noted that the trail would not be affected by the proposed project.

David Putnam, property owner, stated that there was outreach to neighbors and visits to the site. He explained that the family is planning in selling the lots individually.

Commissioner Weaver asked: Did the Open Space Committee specify where a wildlife corridor would be established on the lot and where the wildlife would be entering in from? Planner Filipe replied that there a proposal to include a wildlife easement on the north side of the site that runs next to the trail easement. The request was to have the area open and to have no fencing in the area.

Commissioner Weaver replied that the original easement was applied for scenic purposes. He noted that was possibly applied in the 1970s.

Planner Filipe replied that it could have been implanted during the subdivision back in 1979.

Director Schaan noted that there is a drainage easement in that location. The idea was to possibly widen the easement. The existing horse trail to the east would remain open.

Vice Chair Batchelder asked if the development would assist in the housing affordability numbers.

Director Schaan stated that the homes would not be at an affordable level, but the Town still needs to meet 328 units overall through single family residences and ADUs.

Chair Voelke noted that ADUs and considered affordable.

Director Schaan replied that ADUs are counted under different categories some of which count as affordable.

Chair Voelke invited the applicant to speak.

Item A Page 41 Town Council Meeting November 28, 2023
Lisa Putnam, property owner, 1101 Canada Road, stated that she is a longtime resident of Woodside. She stated that the project will be positive for the Town.

Jim Toby, project applicant, presented the overall details of the project.

Vice Chair Batchelder replied that in terms of the disruption for the neighborhood, it would make more sense to build the seven homes in one year versus having construction going on for many years.

Mr. Toby replied that the applicant does not want to be developers. They wanted to create the subdivision and give everybody who might live there the opportunity to do what they want.

Vice Chair Batchelder replied that would take a toll on the neighbors.

Public comment opened at 6:22 p.m.

Kevin Johnson, property owner, 35 Mission Trail, replied that the rural feel of this community is great where kids can walk or bike to school. He stated that the neighbors are opposed to the subdivision. Originally, the neighborhood did not have a problem with the subdivision, but it was a question of the number lots. The project was rejected when it was a proposal of six parcels in the early 2000’s. There are water and drainage issues. He noted that the map has to be consistent with the General Plan, which it is not consistent. The site has to be physically suited to the proposed project, but it is not. Fire hydrants would have to be installed for fire safety. There is also no consideration of the height of the new homes. There are another 11 lots behind the 7 lots that belong to the Putnam’s that have already been subdivided, and it is all of our responsibility and the Planning Commission's responsibility to look at the plan for Woodside in general. When he looks at those 11 lots and how those lots are going to be accessed at some point in the future, this needs to be considered with the current project. Everyone should be looking at how to access all of those lots behind us, because the road on Mission Trail, which is essentially a driveway, will not support all of the additional people traveling to those 11 lots behind us. He noted it will create emergency access issues in the future. The design will cause environmental damage as it requires grading that was previously done illegally. The design will also cause safety problems. There are also power and electrical easement. The discharge of waste is also a problem for sewage. There is a report from the Planning Commission for 2022 that noted that the Redwood City sewer system was already at capacity and would need approval for the Redwood City Sewer District. If the project is approved, it will create a domino effect on future subdivisions.

Ken Hovden, property owner, 2 Eucalyptus Court, replied that back in 2001, the Planning Commission meeting notes has his concerns from then and he has similar concerns now. The General Plan states that the Plan's primary goals are to preserve and enhance Woodside as a scenic, rural, residential community, and to conserve the natural environment and its open space policy. The tentative map fails to show what is around this piece of property. You just see this one piece of property and the proposed seven lots. It omitted the lots on the north side and south side, along with the east and west side. He stated that he is not against Putnam’s subdividing their land, but 7 lots is really impactful. He asked if there were any deeds and restrictions and covenants on the property?
Director Schaan asked if Mr. Hovden is referring to the current property or proposed properties.

Mr. Hovden replied yes.

Director Schaan replied that proposed properties have CCNRs that would have road maintenance agreement, drainage agreement, as well as incorporate all the mitigation measures from the CEQA document.

Item A Page 42 Town Council Meeting November 28, 2023
Mr. Hovden asked: What about the encroachment permit that's on file for the property? Director Schaan replied that he is not aware of the encroachment permit.

Mr. Hovden replied that he had asked the Town to send him the encroachment permit from August 14,1996. It was in regard to placing a drainage ditch on his property. He noted that it is a lifetime agreement.

Director Schaan replied that an encroachment permit is usually granted for a temporary time for the completion of work.

Mr. Hovden read: “pursuant to set encroachment permit, the undersigned on behalf of themselves and their successors and assignees are obligated to the Town of Woodside to maintain such improvements and have certain other obligations to the Town.” He noted that the meeting minutes, the Town Attorney responded that that the property owners are responsible for that drainage ditch for perpetuity. He asked: which of these lots would be responsible for that draining ditch and for cleaning it? He stated that it is not being cleaned now. How would there be access to the drainage ditch? there is no access shown anywhere on the tentative map.

Chair Voelke replied that those questions would be better answered outside the meeting as they are outside of Director Schaan’s purview and could be directed to the Engineering Department.

Mr. Hovden replied how can there be the approval of a tentative map, and the issues have not been addressed? The underlying concerns that can be caused should have been brought up before the submittal of the map.

Chair Voelke replied that the question regarding maintenance of the drainage ditch would be something Director Schaan would not be able to accurately answer as those encroachment permits are usually granted for another reason. Chair Voelke stated that the Planning Commission is looking at a brand-new proposal and not the proposal from 2001. She stated that there will be a new drainage plan submitted. The drainage will be addressed for the entire new subdivision. When and if lots are individually developed, those lots will also have individual drainage plans that meet the Town’s requirements. The proposed development will likely be an improvement to the existing drainage patterns.

Director Schaan replied that he is not familiar with the encroachment permit but is happy to sit down with Mr.

Hovden and the Engineering Department to go over the documents that he is referring to. If there is a need to be included in a maintenance agreement it can occur.

Mr. Hovden asked who would access it. If it is not in the tentative plan to access that corner, which house would be responsible?
Chair Voelke replied that the Planning Commission is reviewing the proposal, and the staff report while listening to everybody who wants to speak. She stated that the Planning Commission is making a recommendation to the Town Council. Nothing will be final.

Mr. Hovden replied that there are equestrian easements, and there, right now the equestrian easements there are on the road to nowhere because they don't link to anything. He is surprised that in a horse community, there are not some sort of horse trails connecting the existing trail network on the Eucalyptus properties along Cañada Road and along the side easement.

Maggie Bedecarre, property owner, 1040 Canada Road, replied that the subdivision will profoundly alter the Town it in ways that are not even known. With these subdivisions at least 50 additional cars would be on Cañada Road. There will be 7 lots with 7 homes and 7 ADUs with the possibilities of 3 cars to the home, 2 cars Item A Page 43 Town Council Meeting November 28, 2023
to an ADU times 7 lots. The grading that will be done is going to have a tremendous impact on her horse corrals on her drainage on her property.

Corby Reese, property owner, 15 Mission Trail, replied that the neighbors oppose the subdivision based on the quantity of lots that would be produced. Mr. Reese asked if the property really needed to be divided into 7 individual lots. The neighbors are concerned and worried that this is getting pushed through, and they will have nothing they can do about it. Why 7 properties? How about 6 How about 5? The lots will all be approved for 2 ADUs, one ADU, and one Junior ADU. That would be 21 different families.

Chair Voelke replied that she wanted to clarify that there is no proposed residences at this time. It is just a division of land. Zoning might allow the property to have an ADU and state law allows it, just as it allows everyone to have an ADU.

Mr. Reese replied once it is divided it into 7 properties and there is a possibility that each lot has a large house and two ADUs. That is a possible 21 additional families. The traffic will be substantial along with noise, pollution, and construction activities. The drainage is not ideal in that area as well. It is hard to plant trees and the land has clay. He suggested that the development slow down and the neighbors are willing to work with the Putnam’s. He also noted the 11 properties also owned by the Putnam’s behind the proposed subdivision.

Chair Voelke replied that the other 11 properties are not for consideration in this hearing, therefore the Planning Commission cannot comment on them.

Mr. Reese asked that the Planning Commission not move the project for recommendation to the Town Council so that the neighbors have some time to work with the Putnam family.

Mr. Johnson stated that he mentioned the 11 properties owned by the Putnam’s as a way to account how the subdivision would affect the other properties with access issues.

Lisa Putnam, property owner, 1101 Canada Road, wanted to clarify that it is 6 lots and not 11 lots.

Taira Hovden, 2 Eucalyptus Court, asked: Is the plan for these lots to be counted in the Town's state housing mandate?
Chair Voelke replied yes, all development is considered.

Ms. Hovden asked if there was a time frame for that development to take place.

Director Schaan replied that any new units that get constructed count toward the housing targets. He noted that this particular property is not outlined as specific development sites in the Town’s draft Housing Element update. If the units are built after the next eight years, they will count towards future housing cycle element.

Ms. Hovden replied that there had been conflicting views on whether the project is being pushed to count towards the Town housing mandate in the next eight years, or if there are no future plans to develop the lots and they are just being sold. If the lots are being split, there should be a due diligence check with the neighbors. She asked if her previous questions regarding the Mitigated Negative Declaration could be addressed regarding number of vehicle trips from the proposed subdivision.

Director Schaan invited CEQA Consultant, Scott Harriman, to address Ms. Hovden’s questions.

Item A Page 44 Town Council Meeting November 28, 2023
Mr. Harriman replied that the trip generation is a standard that is adopted by the County for vehicle miles traveled. CEQA has a standard that has a less than the significant threshold for vehicle miles traveled for the project for the 7 units, including ADU use JADU use. He noted that those standards are adopted by the International Transportation Engineering Standards which are universally accepted as the standard to use for CEQA analysis.

Ms. Hovden asked that the Commission and staff take into consideration the real-life impacts of the traffic. She also recommended consideration of the grading of the lots as they are another impact.

Heidi Brown, property owner, 1032 Cañada Road, replied that she agrees with neighbors regarding the disruption. The thought of the next 10 to 15 years living in a construction zone is not agreeable. The drainage is unbelievably tricky. All the traffic that is going to be funneling out concerns her tremendously. She stated that her grandsons desperately want to walk and ride their bikes to school, but it can be dangerous if there is too much runoff. The proposed development is overall not good for Woodside.

Public comment closed at 7:11 p.m.

COMMISSIONER DISCUSSION
Commissioner Kutay asked how many lots are on Mission Trail? Director Schaan replied that there are around 11 to 12 lots that make up Mission Trail.

Chair Voelke replied the lots appear to be about an acre on Mission Trail.

Director Schaan replied that is correct.

Commissioner Kutay replied that the seven lots proposed by the Putnam’s would not be out of the ordinary for the location. She also noted that the State is requiring the development of 328 new housing units in the next 8 years.

Director Schaan replied that is the target of the Town from the State.

Commissioner Kutay replied that a seven acre lot could also provide up to 100 units like developments in Menlo Park.

Director Schaan replied that the area would not be zoned for such a development.

Commissioner Kutay replied that is the way of future development. Everyone loves Woodside, but the Putnam’s could work with the State and build a 100-unit development on seven acres.

Director Schaan replied that type of development could be proposed. There is at least one private property where higher density housing is being proposed.

Commissioner Weaver replied that as much as residents would like this development not to happen, in the next eight years, there will be a requirement for 328 housing units to be placed somewhere in Woodside. The sites will have existing Woodside neighbors inconvenienced by the development. What is currently being proposed is not radically inconsistent with what is already existing in that section of Town. That is the zoning area. Comments regarding grading are valid, but it is one of the flat and level parcels in Woodside.

Item A Page 45 Town Council Meeting November 28, 2023
Commissioner Tauber replied that there needs to be balance and fairness. The development should not just be pushed through because of the State. There are also issues that arise because the zoning area supports the development of parcels that vary between an acre or larger. The duty of the Planning Commission is not to maximize the development just because the State is telling us to do this. He noted that not one neighbor spoke in support of the development which is another issue.

Commissioner Weaver stated that based off his understanding of the General Plan and in the zoning, the area is zoned SR, which allows the lots to be one acre minimum. He asked: what exception from the normal planning process would this parcel need?
Commissioner Tauber replied that the parcel is going to be rezoned to place seven separate lots. It is still a choice of the applicant to place three, five, or two lots on the parcel. Commissioner Tauber replied that the applicants are requesting an Exception to approve separating the lot.

Director Schaan replied that he wanted to clarify the different entitlements. The tentative map is being discussed. That is the subdivision. The project includes the construction of the roadway. Anytime there is a grading project that exceeds 1,500 cubic yards, a grading exception is required. This project to construct the road is 1,660 yards. The Planning Commission is approving 160 yards over what is typically allowed. In comparison, the Planning Commission has seen single family home developments that exceed 1,500 cubic yards in the past. Before when the church was on the property, there was the Institutional Designation. The existing zoning is not being changed for the property. The proposed General Plan Designation is reconciled with the existing zoning.

Chair Voelke replied that the property had been a church, and if that church were still currently used as such, there might be a whole lot more traffic, use and noise than there has been. It has been used for many years as a single residence. The property could have been subdivided long before now. She noted that nobody enjoys having construction next door. She recalled that when Mission Trail was developed, it seemed like big houses filling up smaller lots. Mission Trail lots are approximately one acre. She drove down it today and things have grown and filled in and it is quite lovely. It has become part of the fabric of the Town. She noted the public comment of a years-earlier subdivision attempt of this parcel, and planning commission decision, but stated that the current subdivision is the subject of this hearing. She noted the public comment regarding the Eucalyptus Court subdivision into larger than one acre lots. Again, she noted that that subdivision was done many years ago for reasons determined at that time and is not the subject of this hearing. She noted the public comment that access to the parcels above Mission Trail should be provided through the proposed subdivision.

She stated that those parcels and their access, which appears to be off Mission Trail, are not the subject of this hearing. She noted that this parcel is zoned for one acre minimum lots as are the adjacent parcels. The current applicants are not asking for anything other than what our ordinances allow. The subdivision seems to be well designed. She noted the Town must provide reasonable opportunities, when it can, to allow for more housing as mandated by the State. She noted that the Planning Commission's decision will be a recommendation to the Town Council, who will make the final decision. Another public hearing will be held where residents can comment.

Vice Chair Batchelder replied he is not pleased with the lack of communication between the applicant and the neighbors. He asked if a road would be constructed on the parcel.

Director Schaan replied that it will be a private road along with drainage easements. Every individual lot will also have their own drainage plan.

Vice Chair Batchelder replied that he wanted to clarify comments made earlier of 21 families possibly living in the subdivision. He noted JADUs are 500 feet, so a family would not be able to live in one.

Item A Page 46 Town Council Meeting November 28, 2023
ACTION
A motion was made for the Planning Commission of the Town of Woodside to recommend that the Town Council:

1. Adopt the Mitigated Negative Declaration (CEQA2022-0001), and adopt the related Mitigation Monitoring and Reporting Program for the Project attached hereto as Attachment 1 (The Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program are on file with the custodian of these records, the Planning Department of the Town of Woodside located at 2955 Woodside Road, in the Town of Woodside, and are available for inspection by any interested person);

2. Approve the General Plan Amendment (GPAM2023-0001), to change the subject property’s General Plan land use designation from Institutional (“IN”) to Residential (“R”);

3. Approve the Grading Exception (GRAD2023-0001), to allow more than 1,500 cubic yards of grading; and,

4. Approve the Subdivision (SDIV2022-0001), to divide the subject property into seven lots, subject to the following Conditions of Approval:

I. Prior to the submittal of the Final Map:
a. The Final Map shall be prepared in accordance with all of the requirements for Final Maps in Woodside Municipal Code Chapter 152.
b. The Final Map shall include a Master Tree Plan for the private road. c. The applicant shall prepare Covenants, Conditions, and Restrictions (CC&R's) for review by the Town that outlines all mitigation measures from the Mitigated Negative Declaration (MND), restrictions for future improvements to the land, and a private road/infrastructure, including the drainage and bio retention easements, maintenance agreement applying to all new lots. d. If applicable, the applicant shall submit any outstanding funds related to the processing of the Tentative Map and/or CEQA Mitigated Negative Declaration.

II. Prior to Town Council approval of the Final Map and Easements:
a. The applicant shall file a Final Map prepared by a licensed land surveyor that meets all requirements of Woodside Municipal Code Chapter 152. The applicant shall file a complete application, including the CC&R for the Final Map along with any required deposit for Town review.
b. The subdivider shall design, obtain permits, and install new improvements including the private road, underground utilities, and drainage facilities (bio-retention areas) sufficient to meet applicable Town Municipal Code and applicable fire code requirements, and pass all required inspections.
c. The subdivider shall pay the fees for any construction permit in connection with all above improvements, and shall pay associated costs for plan review and inspections.

IV. Along with recordation of the Final Map:
a. CC&Rs approved by the Town Council shall be recorded.

Item A Page 47 Town Council Meeting November 28, 2023
Motion: Chair Voelke / Second: Commissioner Kutay
Yes: Chair Voelke, Members Kutay and Weaver
No: Commissioner Tauber
Abstain: Vice Chair Batchelder

Absent: Commissioner Garr
The Planning Commission approved the motion.

REPORTS
a. Staff communications
None.
b. Commissioner communication.

Chair Voelke presented brief details at the Town Council meeting regarding the Planning Commission change from seven to five Commissioners.

Chair Voelke adjourned the meeting at 7:44 P.M.

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ATTACHMENT 5
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1101 Cañada Road – Cañada Court Subdivision CEQA Mitigation Measures Town of Woodside Page 1
Mitigation Measure AIR ̵1 (Construction Impacts):

During any construction period ground disturbance, the applicant shall ensure that the project contractor implement measures to control dust and exhaust. Implementation of the measures recommended by BAAQMD and listed below would reduce the air quality impacts associated with grading and new construction to a less-than-significant level. Additional measures are identified to reduce construction equipment exhaust emissions. The contractor shall implement the following best management practices that are required of all projects: