Agenda packet, first session — Town Council, November 28, 2023 (part 2 of 3)

September 25, 2023
Jim Toby
Lea & Braze Engineering Inc.
2495 Industrial Parkway West
Hayward, CA 94545
Re: SDIV2022‐0001;GPAM2023‐0001;GRAD2023‐0001;CEQA2022‐0001 1101 Canada Road
Dear Mr. Toby,
The following summarizes the September 20, 2023, recommendations of the Architectural and Site Review Board (ASRB), and the required next steps for the project.

PROJECT DESCRIPTION
Review of a Tentative Map (SDIV2022‐0001); General Plan Amendment (GPAM2023‐0001); Grading Exception (GRAD2023‐0001); and Initial Study/Mitigated Negative Declaration (CEQA2022‐0001). The project proposes a seven‐lot residential subdivision on the 7.8‐acre site and involves the demolition and removal of existing site features, including the driveway, residential structure, accessory structures, and horse corral. Improvements proposed as part of the subdivision include establishing property lines for the seven one‐acre home sites, installation of a new private roadway, underground utilities stubbed to each home site, and installation of bio‐retention (stormwater treatment) features to serve the subdivision. The project site is zoned SR, Suburban Residential, permitting one‐acre residential lots. A General Plan Amendment is required to revise the site’s designation from Institutional to Residential.

This project is subject to the California Environmental Quality Act (CEQA). Pursuant to CEQA an Initial Study and Mitigated Negative Declaration was prepared. This document can be located on the Town’s website at: CEQA Review‐1101 Cañada Road‐Cañada Court Subdivision | Town of Woodside California (woodsidetown.org).

ASRB COMMENTS AND RECOMMENDATION
The ASRB commended the applicant for:

1. Addressing the ASRB’s comments from the Concept Map review by redesigning the lot and street layout, which provided a significant decrease in the amount of grading necessary and tree removal for the proposed roadway construction.

The ASRB acknowledged various concerns expressed from members of the public, such as: the proposed number of lots; off site drainage runoff; vehicle, pedestrian, and equestrian circulation; long term construction, noise, compatibility with surrounding lot patterns, etc.

Item A Page 137 Town Council Meeting November 28, 2023

Page 2 of 2 ends

After reviewing the proposed Tentative Map and public comments; pursuant to Municipal Code Section 152.131(D), the ASRB did not have any comments on the proposed Tentative Map, while noting that the proposed development on each individual lot would require design review at the time of application.

NEXT STEPS
The proposed project will be reviewed by the Planning Commission meeting on October 4, 2023, at 6:00 pm, located at Independence Hall; 2955 Woodside Road, Woodside, CA.

If you have any questions related to this letter and/or the permitting process, please contact the Project Planner, Sarah Filipe at (650) 530‐3436, or e‐mail her at [email protected].

Kindest Regards,
Sage Schaan, AICP CEP
Planning Director
cc: Property owner, 3 California Drive, Burlingame, CA 94010 Property owner, 1032 Canada Road, Woodside, CA 94062
Property owner, 15 Mission Trail, Woodside, CA 94062
Property owner, 638 Woodside Way, Woodside, CA 94062
Property owner, 2 Eucalyptus Court, Woodside, CA 94062
Item A Page 138 Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
2955 Woodside Road
Woodside, CA, 94062
Woodside Environment & Open Space Committee
Thursday, August 31st, 2023
5:30 pm

SPECIAL MEETING AGENDA
Call to Order
Attendees:

Committee members: Sue Sweeny, Casey Doughty, Franciose Decatrel, Liz Kerr, Donna Howe, Alana VanDervort, Moira Zbella
Woodside Town: Kevin Bryant, Sarah Felipe, Sage Schaan, Scott Harriman (regional and govt. services for Town of Woodside)
Community Guests: Lisa Putnam, Jim Toby (from engineering firm, Lea and Braze) Election of Chair and Vice Chair (For this meeting only) - Sue Sweeney
Public Communications:
- None for this meeting
New Business:
1) Subdivision review: Review of a Tentative Map (SDIV2022-0001) and Initial Study/Mitigated Negative Declaration (CEQA2022-0001) for a proposal to divide one 7.8 acre lot into 7-one-acre lots at 1101 Canada Road. - Based on feedback from this committee and others, a new development design has been put forward:
o Reduces grading to 1600 cubit yards
o Reduces removal of trees to ~40
- CEQA (California Environment and Quality Act) document is posted for review o Draft is available online
o Comments due by Sept 18th
- Easement at the North-West edge of the property – will join with neighboring easement. o Committee makes a formal recommendation to restrict installation of fencing on this NW border of subdivision and that this restriction be built into the easement description.

Item A Page 139 Town Council Meeting November 28, 2023
o The Committee’s reasoning is that this restriction would help the subdivision and adjacent properties retain and maintain an open wildlife corridor. - Committee recommends that new property/homeowners use open fencing to allow for the free passage of wildlife through the subdivision. Moreover, we encourage property/homeowners to consider if fencing is needed at all. - The Committee suggested that the subdivision use post and rail fencing along Canada Road. Per Scott Harriman, this is already part of the easement in the plan. There will be a mechanism for this fencing and hedge barriers to be maintained into perpetuity. The Committee is supportive of this element of the plan.

Adjournment
Next Meeting: Regularly Scheduled September 28th, 2023
Any writings or documents provided to a majority of the Environment & Open Space Committee regarding any item on this agenda will be made available for public inspection at the Administration Counter at Town Hall located at 2955 Woodside Road during normal business hours.

Item A Page 140 Town Council Meeting November 28, 2023
September 20, 2023
Sarah,
Regarding the Trails Committee review and discussion on September 14 of the proposed subdivision map for 1101 Canada Road, the following are highlights of the discussion and the Committee’s response to the Planning Department’s proposal:

Committee members had questions about equestrian trail access from the seven proposed new lots. The Committee agreed with the equestrian path along the private cul de sac with regard to dimensions, materials being used, and length and location of path.

There was additional discussion about connection of that internal equestrian path to the adjacent town trails. While disappointed to hear there is no direct connection to the town trails network from the subdivided properties, Committee members understood that additional trail construction would not be on the subject property and hence not in the scope of the discussion. The property owner present at the meeting was asked if they would consider granting an easement along the Canada Road border of the property, and the response was negative. Also not feasible is direct access to the easement that runs along the north boundary of the subject property and behind two Eucalyptus Court properties.

In summary, while there were ongoing concerns with not having direct connection from the new parcels to the Town of Woodside trails network, Committee members had no objections to the designs and proposals as presented by the Planning Department.

Sincerely,
Barry Kuhl
Chair, Woodside Trails Committee
Item A Page 141 Town Council Meeting November 28, 2023
9/27/23, 9:19 AM Woodside, CA Municipal Code
about:blank 1/13
(A)
(1)
(2)
(B)
(C)
(1)
ARTICLE X. - REQUIRED IMPROVEMENTS AND STANDARDS OF DESIGN Sec. 152.111 - Compliance with requirements.

All lots and improvements created under this chapter shall meet the minimum requirements set forth in this subchapter. If the Planning Commission finds that a greater or lesser standard proposed by the owner or subdivider would be in the public interest, the Planning Commission may approve such modification to the design standards set forth in this subchapter. The burden of proof as to whether the public interest would be so served by the modification shall rest entirely with the owner or subdivider. Until such time as the Town adopts standard specifications and details, improvements shall conform to this chapter or the Department of Transportation, Standard Specifications (January, 1978 or a more recent edition). (Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.112 - Lots.

All lots created in accordance with this chapter shall conform to the zoning regulations effective in the district in which the land division or subdivision is located, or such modifications of the lot area and dimensions as may have been approved as part of a variance pursuant to the Zoning Code.

Lot sizes.

The building limitations table set forth in the Zoning Code specifies the minimum net area of a lot, but lots larger than such minimum area may be required by the Planning Commission when necessary to accommodate topography, geologic hazards, stormwater drainage channels, physical obstructions, or other physical conditions. (See Zoning Code to determine the number of lots and amount of area to remain in a natural state for parcels or lots which exceed 15 percent average ground slope).

The net area of a lot shall not include lot area exclusions outlined in Municipal Code Section 153.205(B).

Lot design. All divisions of land shall result in the creation of lots which are capable of being developed or built upon with minimal changes in the natural physical configuration of the site. No lots shall be created which are impractical for improvements or use due to steepness of terrain, location of watercourses, size, shape, periodic flooding or earth movement, or other physical conditions.

Lot shape.

The average depth of any lot shall not exceed three times its average width, unless the average width is more than 200 feet. All lots created shall contain at a minimum an area of circular or rectangular shape within the required building setback lines equal to the

ATTACHMENT E
Item A Page 142 Town Council Meeting November 28, 2023
9/27/23, 9:19 AM Woodside, CA Municipal Code
about:blank 2/13
(2)
(D)
(E)
(F)
(1)
(2)
(3)
(G)
(H)
(I)
(1)
(2)
building coverage area permitted in the zoning district. Lot lines shall be free of excessive jogs in alignment, except where existing physical conditions and established property lines preclude the establishment of straight property boundaries. Lot shapes shall not be designed for the sole purpose of achieving the minimum lot area.

Panhandle lots shall be permitted only when the Planning Commission determines that they would result in better design of the development. The owner shall demonstrate to the satisfaction of the Planning Commission that, because of unusual physical characteristics, such as topography, a land division or subdivision would be infeasible without the creation of one or more panhandle lots.

Lot lines. The lot lines shall be located to yield the best building sites and, where possible, the lot lines shall be at right angles or radial to the road right-of-way lines.

Solar access. Consideration of optimum solar orientation for energy conservation shall be given in lot location, design, placement of structures, vegetative removal, and landscaping.

Access.

All lots created shall have access to a public road or a private road meeting the minimum requirements of this chapter for pavement and right-of-way widths and improved in accordance with the standards for public improvements set forth in this chapter.

No lot shall be divided by a road, driveway, or access easement, except where located adjacent to a conservation easement or open space easement extending from the road, driveway, or access easement to the property line.

A maximum of two lots may be served by a common driveway when, in the opinion of the Planning Commission, the use of a common driveway will result in reduced adverse physical impacts.

Drainage. All lots shall have the necessary slope to drain water away from the building site at a grade of not less than two percent. Whenever the natural drainage is changed, the storm water shall be conveyed to the road, drain, or natural watercourses. Lots shall be designed so that the 100-year floodplain and the stream corridor protection standards contained in the Zoning Code do not interfere with the normal use of any lot.

Non-access dedications. All lots shall take access from one road only, and such road shall be the road carrying the least amount of traffic. In the case of corner lots or double frontage lots, one road frontage shall be dedicated to the Town to prevent access.

Remnant lots.

No parcel of land or lot which is substandard in size and shape shall be created by any land division or subdivision, unless such parcel is required strictly for public or private utilities, approved access purposes, or other approved public uses.

Item A Page 143 Town Council Meeting November 28, 2023
9/27/23, 9:19 AM Woodside, CA Municipal Code
about:blank 3/13
(J)
(K)
(A)
(B)
(A) (1)
(2)
(B)
(C)
No lot shall be split by a Town or County boundary.

Noise considerations. All land divisions and subdivisions incorporate into their design noise abatement improvements to render all lots in conformity with the noise element of the General Plan. Maximum ambient noise exposure at exterior use areas, such as patios, decks, and tennis courts, shall be no greater than 55 dBA/Ldn.

Building sites and related improvements on lots shall be located in areas identified by the Town as least environmentally sensitive as a result of the natural land features study under Section 152.024 of this chapter.
(Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.113 - Road pattern.

The road pattern in the land division or subdivision shall be in conformity with the circulation element of the General Plan and shall be designed to take into consideration the potential development of adjoining areas.

The road pattern employed in the land division or subdivision shall conform to recognized traffic engineering practices while limiting the number and the expanse of roads to a minimum. Great care shall be exercised to create curvilinear roads which blend and harmonize with the natural surroundings. Aesthetics and safety shall be considered. (Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.114 - Road design.

The following minimum criteria shall be followed in road design:

The alignment of roads shall be continuous with existing roads. At intersections, the centerlines of roads not in alignment shall be offset a minimum of 250 feet.

Private roads shall be permitted only when an agreement satisfactory to the Town Engineer and Town Attorney is filed guaranteeing perpetual maintenance and permitting the Town to compel maintenance adequate to ensure public safety.

Centerlines of roads shall intersect at right angles, except in cases of topographical difficulty, the last 300 feet of the road shall curve to the right angle location, and intersections of less than 75 degrees will not be allowed.

Roads shall be extended to the boundary of the land division or subdivision, in the case of dead-end roads, and improved to the standards of the future road. All dead-end roads shall have temporary turnarounds, designed and installed to the satisfaction of the Town Engineer.

At the request of the Planning Commission, a one-foot strip the width of the right-of-way inside the boundary of the land division or subdivision shall be dedicated to the Town.

Item A Page 144 Town Council Meeting November 28, 2023
9/27/23, 9:19 AM Woodside, CA Municipal Code
about:blank 4/13
(D)
(E)
(F)
(G) (1)
(2)
(H)
(I)
(J)
(K)
Intersection corners shall be rounded at the property line by a minimum radius of 15 feet.

Horizontal curves shall be a minimum of 150 feet at the centerline on all roads for a minimum design speed of 22 miles per hour. Arterials and important collectors shall be designed for speeds ranging from 30 to 50 miles per hour as designated by the Town Engineer.

Grades of roads shall range from a minimum of one percent to a maximum of 15 percent.

The minimum vertical curve length in 100-foot stations shall be one-fourth the algebraic difference in grades. Vertical curves shall also supply the standard stopping sight distance for the design speed (22 to 50 miles per hour) and, in addition, be long enough to produce a pleasing appearance.

The maximum length of a cul-de-sac road shall be 1,200 feet, unless the Planning Commission determines that a longer cul-de-sac will result in a better design. Culs-de-sac shall terminate in a property line circle of 80 feet in diameter and a minimum pavement diameter of 60 feet, either concentric or offset. Backarounds, "hammerheads," or other devices to turn vehicles may be allowed in new roads or in existing roads if the Planning Commission finds that their use will result in reduced physical impacts and an improved land division or subdivision design.

Landscape islands will be allowed at the end of cul-de-sacs if the pavement width and curvature is adequate to turn a semitrailer truck in a 48-foot radius without running through the landscaping.

The road cross section slope shall be a minimum of three percent, and super elevations shall be employed on arterials and collectors in accordance with the design speed.

Berms shall be asphalt or alternate construction, and berms shall be employed sparingly to control drainage and to ensure traffic safety. Ramps for the handicapped shall be installed as appropriate.

Roads which are continuations of existing roads shall bear the names of such roads.

Proposed road names shall be reviewed with the Planning Director, Fire Chief, and Police Chief to avoid duplication and confusion. The owner shall propose road names and obtain comments from the Subdivision Review Committee prior to the approval of the tentative map by the Planning Commission.

Parking bays adjacent to public and private road rights-of-way may be permitted by the Planning Commission.
(Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.115 - Road rights-of-way and pavement widths.

Item A Page 145 Town Council Meeting November 28, 2023
9/27/23, 9:19 AM Woodside, CA Municipal Code
about:blank 5/13
(A)
(B)
(C)
(D)
(E)
All new roads shall meet the minimum requirements specified in Table A set forth in this section.

Pavement widths shall be the width of surface available to vehicular traffic. Such width shall not include shoulders, bike lanes, berms or paved drainage ditches.

Pavement, for the purposes of this section, shall mean a minimum of two-inch thick hot mix asphalt concrete over a minimum of six-inch thick base rock for public and private roads designed for the traffic index (TI) as indicated in said Table A.

In the case of land divisions or subdivisions abutting existing Town public roads, the Planning Commission may require reconstruction to Town Standards.

Road improvements, with the exception of connections, are not normally required on abutting freeways, expressways, or state highways. The details of a connection to a state highway will be specified by the state.

The following minimum standards shall be followed:

Table A
Road Type Number of Lots
Served
Right-of-Way
Width
(Feet)
Pavement Width
(Feet)
Traffic Index
(TI)
Arterial N/A 80 22(a)(c) 6-8
Collector N/A 60 20(a)(c) 5.5
Cul-de-sac and
minor rural
2-10
11 or more
(b)
(b)
16(c)(e)
18(c)

4.0 4.0
Common
driveway
— — (d) —
Item A Page 146 Town Council Meeting November 28, 2023
9/27/23, 9:19 AM Woodside, CA Municipal Code
about:blank 6/13
(A)
(B)
(A)
(B)
(a) Bike lanes with a minimum pavement width of five feet on each side may be required. (b) Forty feet to 50 feet variable, dependent upon the physical characteristics of the terrain and the need to accommodate utilities, trails, or other improvements. (c) Public roads shall include three foot graded and rocked shoulders. Private roads shall include two foot graded and rocked shoulders.
(d) Sixteen feet of paving for that portion serving both lots, and 12 feet of paving for that portion serving one lot.
(e) Thirty-foot minimum pavement radius.
(Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.116 - Drainage.

The design of drainage facilities shall conform to the Town's Storm Drainage Master Plan and the Town's drainage requirements contained in Sections 52 and 151 of the Woodside Municipal Code.

Areas draining into the development shall be considered as fully developed, and the area shall be outlined on a map submitted with the drainage calculations. The drainage design shall be for the 100-year storm or for the ten-year storm when the drainage area is 50 acres or less, and an alternate means of vehicular access to each lot in the land division or subdivision exists. All drainage structures shall terminate in an adequate outfall.

Easements shall be dedicated to cover all drainage structures built as a condition of development. The owner or subdivider shall place in conservation or open space easements dedicated to the Town all floodplains and stream corridors identified by the Planning Commission at the time of the consideration of the tentative map (see Zoning Code). (Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.117 - Trails.

Trails for equestrian, pedestrian, and bicycle use shall be dedicated and improved by the owner or subdivider along roads and at other such locations within the land division or subdivision in order to provide a trail network in accordance with the circulation element of the General Plan.

Bicycle paths shall be constructed to state standards.

Equestrian and hiking trails may be surfaced with rock or native earth. The trail width shall not be narrower than four feet. The thickness and type of surfacing material, preparation of subbase, and drainage shall be to the satisfaction of the Town Engineer, based on recommendations by the Trails Committee.

Item A Page 147 Town Council Meeting November 28, 2023
9/27/23, 9:19 AM Woodside, CA Municipal Code
about:blank 7/13
(C)
(A)
(B)
(1)
The clearance of overhead vegetation over equestrian or bicycle trails shall be a minimum of 12 feet in height. The minimum width of a trail easement outside a public road right-of-way shall be 15 feet. A greater easement width may be required where such easement cross slopes in excess of a 15 percent grade or where such physical factors, such as rock outcroppings, trees, and stream corridors, exist.
(Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.118 - Public utilities and easements.

All public utilities shall be placed underground, together with all appurtenances. Utilities should normally be located in the public roads, but when other locations are necessary, the normal easement width shall be 20 feet, unless the utility companies request more or less width. Utilities shall be coordinated to permit the joint use of trenches and easements so as to reduce the disturbance of the natural surroundings. All utility services shall be supplied by the owner or subdivider to each lot. (Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.119 - Conservation, open space, and scenic easements.

The Planning Commission may require the dedication of open space, conservation, or scenic easements within a proposed land division or subdivision for the express purpose of protecting the natural vegetation, terrain, watercourses, historic and cultural resources, scenic vistas, and wildlife and for the purpose of preventing or limiting drainage, erosion, and water quality problems and geologic hazards. If so required, the owner or subdivider shall dedicate the easements on the final map and shall execute a deed to the Town, in a form acceptable to the Town Attorney, which deed shall include such reasonable restrictions as the Planning Commission may impose to carry out the intent of this chapter, the General Plan, or any Specific/Area Plan of the Town.
(Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.120 - Parks and recreational areas.

Pursuant to Government Code § 66477, and in conformity with the General Plan as adopted, and as may be amended, the Town Council may require as a condition precedent to the approval of a subdivision map the dedication of land for public park and recreational purposes, or the payment of fees in lieu, or a combination of both.

All land to be dedicated for park and recreational purposes shall be found by the Planning Commission to be suitable as to location, size, and topography for park and recreational purposes, which may include any of the following uses:

Neighborhood playgrounds;
Item A Page 148 Town Council Meeting November 28, 2023
9/27/23, 9:19 AM Woodside, CA Municipal Code
about:blank 8/13
(2)
(3)
(4)
(C)
(A)
(B)
(1)
(2)
Community playfields;
Pedestrian paths, equestrian and hiking trails, and bicycle paths; and Areas of unusual natural beauty, such as creeks, canyons, hilltops, groves, and the like.

The requirements of this section, upon the approval of the Council, may be satisfied by the provision of areas of permanent open space provided and maintained for the benefit of the subdivision or the public.
(Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.121 - Sewage disposal.

Each parcel, to be served by an individual on-site sewage disposal system, shall be of such size and characteristics that an effective, reliable disposal system can be installed and maintained. Where the rate of water percolation into the earth is satisfactory, septic tanks and drainfields will be permitted pursuant to the standards of the Town and the satisfaction of the Health Officer and Town Engineer. All drainfields shall be tested under wet-weather conditions and shall be capable of 100 percent expansion. Where sanitary sewer service is available within an existing or approved service area, and is authorized by the Town, connection to such system may be required as a condition of land division or subdivision approval. (Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.122 - Water supply.

Domestic supply. Water supply for domestic uses shall meet the requirements of the Health and Safety Code of the state and the standards of the Health Officer. The water system shall have an operating permit from the local or State Health Department. Minimum pressure in any possible structure shall be maintained by a gravity system or pump pressure operated by the water system. An applicant shall submit maps, drawings, and other pertinent records to demonstrate the system's reliability and ability to adequately serve the land division or subdivision.

Fire protection supply.

The minimum acceptable fire flow and fire hydrant locations/type shall comply with all current Fire District standards required for fire protection.

The water supply system layout, design, and construction shall be approved by the Fire Chief and Town Engineer.
(Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.123 - Geotechnical reports.

Item A Page 149 Town Council Meeting November 28, 2023
9/27/23, 9:19 AM Woodside, CA Municipal Code
about:blank 9/13
(A)
(B)
(C)
A geotechnical report shall be prepared, submitted, and approved for every land division or subdivision.

The geotechnical report shall include data and recommendations on grading, slopes, trenching, erosion, stability, geologic hazards, drainfield stability, subsurface drainage, road pavement design, and other items necessary for a complete report as specified by the Town. The geotechnical report shall be submitted together with the tentative map and shall encompass all land within the proposed land division or subdivision and any adjacent or nearby land containing geologic characteristics which may affect the proposed land division or subdivision.

An outline of the geotechnical report shall be filed with the concept map and a final report with the tentative map for referencing on the title page of the final map. The final report shall contain a comprehensive geologic and seismic evaluation in addition to the items set forth in this section. Corrective action shall be specified and the conditions for the construction of roads, utilities, and residences specified. The owner or subdivider shall consult with the Town Geologist prior to the preparation of the outline or report in order to obtain the required specific scope.

The soils report portion of the geotechnical report shall include the results of at least one soil boring or excavation at each proposed building site. If the soils report indicates the presence of critically expansive soils, historical landslides, or other soil problems, a more detailed investigation shall be made to recommend corrective action by the owner, subdivider, or developer at the time a structure is built. The specifications for the corrective action shall be included in the report, and a statement noting the preparation of a soils report, together with the date of the report and the name of the engineer making the report, shall appear on the final map.

The requirements of this section are enacted pursuant to the requirements of the Statutes of 1965, Sections 66490 and 66491 of the Subdivision Map Act. All geotechnical reports shall be approved by the Town Geologist and Town Engineer, and all corrective action shall be completed prior to the issuance of a building permit or shall be included in the building plans as required construction.
(Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.124 - Grading.

All grading work shall be designed based on a geotechnical report with the concurrence of the person preparing the geotechnical report. All cuts shall be two to one or flatter, and all fills shall be two to one or flatter. The slopes shall be contoured in accordance with good landscape practices to provide a natural pleasing appearance, and where a landscape architect or architect is employed, such architect shall specify the shaping. The grading of entire lots shall be prohibited, and only that amount of grading necessary to ensure an adequate residential and accessory use and vehicular access, provide for adequate drainage, or Item A Page 150 Town Council Meeting November 28, 2023
9/27/23, 9:19 AM Woodside, CA Municipal Code
about:blank 10/13
(A)
(B)
(1)
(a)
correct geological hazards will be permitted. All cut and fill slopes shall be planted to reduce the potential of soil erosion to the satisfaction of the Planning Director and Architectural and Site Review Board. Grading shall be a balanced cut and fill, and all grading operations shall occur only between April 15 and October 15.

All graded areas shall be winterized with planting, netting, and/or erosion control structures by November 1 to the satisfaction of the Town Engineer and Planning Director. An exception to the balance cut and fill requirement may be granted by the Town Engineer and Planning Director upon their reaching a finding that the granting of such exception is consistent with the objectives and other standards of this chapter. The Town Engineer may also grant an exception to the grading period upon reaching similar findings. (Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.125 - Landscaping and erosion control.

For all land divisions and subdivisions involving grading, erosion control planting shall be included as a minimum. Tree planting may be required by the Planning Commission. The extent of the work shall be specified prior to the approval of the tentative map. All land division or subdivision projects shall have planting plans providing for the stabilization and replanting of all cut and fill slopes, landscaping, and erosion control. Any planting shall require plans and specifications prepared by a landscape architect or other qualified person. The plans shall be reviewed and approved by the Planning Director, based on recommendations from the Architectural and Site Review Board and the Planning Commission prior to the approval of the road construction plans. The planting concept shall blend and harmonize with the native planting. All planting shall be maintained for a period of two years by the owner or subdivider. The Town shall require a maintenance bond pursuant to Section 152.126 of this chapter. (Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Sec. 152.126 - Improvements.

The owner or subdivider shall improve, or agree in writing to improve, all public and private roads, pathways, trails, and easements and to install other improvements required by this chapter as are necessary for the benefit of the lot owners in the land division or subdivision and the surrounding community.

Improvement work, including grading, shall not be commenced until improvement plans and specifications have been approved by the Town Engineer. Improvements shall be installed in accordance with the approved plans and specifications to permanent lines and grades to the satisfaction of the Town Engineer. All work shall be completed under his/her supervision and shall be subject to such inspections as he/she deems necessary to protect the interests of the Town. The costs of the inspections shall be borne by the owner or subdivider.

Improvement plans.

Item A Page 151 Town Council Meeting November 28, 2023
9/27/23, 9:19 AM Woodside, CA Municipal Code
about:blank 11/13
(b)
(2)
(3)
(4)
(5)
The owner or subdivider shall submit to the Town Engineer a complete set of plans and profiles on suitable material, pencil or ink, size 24 inches by 36 inches, to a scale of one-inch equals 40 feet to one inch equals ten feet, with all necessary details and specifications. Improvement plans shall be prepared by a registered civil engineer who shall sign and seal each sheet of the plans. After the approval and signature of the plans by the Town Engineer, three sets of prints and one set of duplicate tracings shall be delivered to the Town Engineer for his/her use.

The owner or subdivider may install such improvements before the final map is recorded.

If the work is completed in the absence of an improvement agreement, the owner or subdivider shall use a licensed contractor, supply evidence of Workers' Compensation Insurance, and supply evidence of public liability and property damage insurance, naming the Town as an additional insured to the limits normally required in an improvement agreement. The insurance certificates shall be approved by the Town Attorney prior to the commencement of the work.

Completion. A complete "as built" improvement plan shall be filed as a permanent record of the Town upon the completion of the required improvements. Upon the acceptance of the "as built" plans, the Town Engineer shall recommend formal acceptance by the Council when he/she is satisfied that the improvements have been installed in conformance with the standards of this chapter. After formal acceptance by the Council, a notice of completion will be recorded by the Town Engineer.

Guarantees. The owner or subdivider shall guarantee the completed work and the improvements and shall make or agree to make the necessary repairs or modifications for damages resulting from storms, erosion, or landslides and to correct errors in the design or construction for a minimum of one year after the date of completion, except as otherwise provided in this chapter. The owner or subdivider shall also guarantee the maintenance of all private roads within the land division or subdivision until a majority of the lots have been sold.

Building permits. No building permit shall be issued for any lot until all required improvements have been completed.

Improvement security. The owner or subdivider shall file with the Town Clerk a faithful performance bond, cash deposit, or other improvement security in the amount deemed sufficient by the Town Engineer to cover all costs of the improvements, engineering, inspection fees, inflation, and incidental expenses. The owner or subdivider shall also cover by bond or other improvement security laborers and materialmen in the amount of 100 percent of the amount of the estimated costs of the improvements. Such security shall be one of the following at the option of the owner or subdivider and subject to the approval of the Town.

Item A Page 152 Town Council Meeting November 28, 2023
9/27/23, 9:19 AM Woodside, CA Municipal Code
about:blank 12/13
(a)
(b)
(c)
(6)
(7)
(8)
(9)
(a)
A bond or bonds by one or more duly authorized corporate sureties; A cash deposit, either with the Town or a responsible escrow agent or trust company; or An instrument of credit from one or more financial institutions subject to regulation by the state or federal government pledging that the funds necessary to carry out the act or agreement are on deposit and guaranteed for payment.

Forfeiture of surety. In the event the owner or subdivider shall fail to complete all improvement work, and the Town shall have to complete such work, or if the owner or subdivider shall fail to reimburse the Town for the costs of inspection, engineering fees, and incidental expenses, the Town shall call on the surety for reimbursement or shall appropriate funds for reimbursement from any cash deposit or improvement security. In any event, if the amount of the bond, cash deposit, or improvement security exceeds all the costs and expenses incurred by the Town, the remainder shall be released to the owner or subdivider, and if the amount of the bond or other improvement security is less than the costs and expenses incurred by the Town, the owner or subdivider shall be liable to the Town for the difference.

Release of surety. No extension of time, progress payment from a cash deposit, or release of a surety bond, cash deposit, or improvement security shall be made, except upon certification by the Town Engineer that the work covered by the security has been satisfactorily completed and upon the approval of the Council.

Improvement agreements. In the event the improvements required have not been made at the time the final map is filed with the Council, the owner or subdivider shall execute and file with the Town Clerk an agreement between himself and the Town specifying the period within which he/she shall complete all improvements and work. The agreement shall be in a form prescribed by the Town Attorney and shall be based on improvement plans signed by the Town Engineer. The agreement shall also prescribe that the owner or subdivider shall repair any damage to a public road or any other public or private property or improvement which results from or is incidental to the construction of improvements in the land division or subdivision or that, in lieu of making such repairs, the owner or subdivider shall pay to the affected property owner or to the Town the full cost thereof. The owner or subdivider shall also file with the Town Clerk at the same time a faithful performance bond and labor and materialmen bond or other improvement security as set forth in subsection (5) of this division.

Improvement agreements: extensions of time.

If an owner or subdivider requests an extension of time in which to comply with the requirements of an improvement agreement, the amount of the improvement agreement security will be adjusted to reflect current inflation upon the recommendation of the Item A Page 153 Town Council Meeting November 28, 2023
9/27/23, 9:19 AM Woodside, CA Municipal Code
about:blank 13/13
(b)
Town Engineer.

If an owner or subdivider begins grading or any other construction on the property on which improvements are to be constructed as required by an improvement agreement, and is thereafter unable to complete such construction within the time set out therein, and requests an extension of time in which to complete such improvements, the Town will suffer damages, the actual amount of which would be extremely difficult or impractical to ascertain. Therefore, each owner or subdivider entering into a subdivision improvement agreement with the Town shall deposit with the Town cash in an amount to be recommended by the Town Engineer, such amount being a reasonable estimate of the Town's damages, and, upon the granting of an extension of time in which to complete the improvements required by an improvement agreement after the owner or subdivider has begun grading on the property for the required improvements, the Town, at its election, may retain such deposit as its sole right to damages.
(Ord. 2021-617 , § 3(Exh. A), effective 3-11-21)
Secs. 152.127—152.129 - Reserved.

Item A Page 154 Town Council Meeting November 28, 2023
Date: Response Time:
(Days)
Applicant Submitted application 9/30/2022
Town Sent out plan check comments
- Engineering, Fire, Geology, County, and Planning
10/28/2022 28
Applicant Resubmitted revised plans and requested
documents
1/10/2023 74
Town Sent out plan check comments
- Engineering, Planning
2/9/2023 30
Applicant Resubmitted requested documents 3/9/2023 28
Town Application Deemed Complete & CEQA Review
Initiated
4/5/2023 27
Env & OS
Committee
Environment and Open Space Committee Hearing 8/31/2023 148 Trails
Committee
Trails Committee Hearing 9/14/2023 14
ASRB ASRB Hearing 9/20/2023 6
SRC Meeting Subdivision Review Committee Meeting 9/21/2023 1 Town Sent out SRC meeting report 9/26/2023 5
PC Planning Commission Hearing 10/4/2023 8
Total 361
Description of Action Taken:

Project Chronology: 1101 Canada Road, SDIV2022-0001; GPAM2023-0001; GRAD2023-0001

ATTACHMENT F
Item A Page 155 Town Council Meeting November 28, 2023
Final Mitigated Negative Declaration (See link: https://www.woodsidetown.org/planning/ceqareview-1101-ca%C3%B1ada-road-ca%C3%B1ada-court-subdivision.) Hard copies of the MND are available upon request from Town staff.)

1. Draft Mitigation Monitoring and Reporting Program (MMRP)

2. California Historical Resources Information System (CHRIS), letter of May 9, 2023

3. Native American Heritage Consultation List, dated December 1, 2022

4. Letters sent to Culturally Affiliated Native American Contacts recommended by the California Native American Heritage Commission, dated March 3, 2023

5. Tribal Response Letter received from Amah Mutsun Tribal Band of San Juan Bautista representative, Irenne Zwierlwin

6. Primary Record, prepared by Urban Programmers, January 20, 2022

7. Geotechnical Investigation, Murray Engineers, Inc., dated March 2022

8. Supplemental Geologic Report, prepared by Murray Engineers, Inc., dated November 21, 2022

9. Transportation Study, prepared by Hexagon Transportation Consultants, Inc., dated February 14, 2023

10. Biological Resources Assessment, prepared by Sunset Ecological Solutions, dated November 18, 2021

11. Rare Plant Survey Results, prepared by Sunset Ecological Solutions, dated March 15, 2022

12. Air Quality Report, prepared by Illingworth & Rodkin, Inc., dated July 18, 2023

13. Noise Study, prepared by Salter, Inc., dated February 11, 2022

ATTACHMENT G
Item A Page 156 Town Council Meeting November 28, 2023
ATTACHMENT 7
Item A Page 157 Town Council Meeting November 28, 2023
Item A Page 158 Town Council Meeting November 28, 2023
Item A Page 159 Town Council Meeting November 28, 2023
ATTACHMENT 8
Item A Page 160
Town Council Meeting November 28, 2023
Item A Page 161
Town Council Meeting November 28, 2023
ATTACHMENT 9
Item A Page 162
Town Council Meeting November 28, 2023
Item A Page 163
Town Council Meeting November 28, 2023
From: Kevin Johnson
To: Council Members; Town Attorney; Jennifer Li
Cc: Sara Pollock; Mickey McCauley; "Melinda Johnson"
Subject: Objection to 1101 Canada Road
Date: Wednesday, November 15, 2023 12:16:27 PM
Attachments: Woodside Town Council Objection Letter.pdf [CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Council Members,
Please see the attached letter regarding the proposal for 1101 Canada which will be considered at the November 28th meeting. Please let me know if I can answer any questions.

Best regards,
Kevin
ATTACHMENT 11
Item A Page 164 Town Council Meeting November 28, 2023
quinn emanuel trial lawyers | silicon valley
WRITER'S DIRECT DIAL NO.

Mr. Chris Shaw, Mayor
Ms. Jenn Wall, Mayor Pro Tempore
Mr. Brian Dombkowski
Mr. Dick Brown
Mr. Paul Goeld
Mr. Ned Fluet
Re: The Proposed Subdivision, General Plan Amendment, Grading Exception, and Mitigated Negative Declaration For 1101 Cañada Road
Dear Town Councilmembers:

I write as a community member and affected stakeholder to formally voice my objections to the proposed project at 1101 Cañada Road (“Proposal”). The Proposal consists of a subdivision (SDIV2022-0001), grading exception (GRAD2023-0001), initial study/Mitigated Negative Declaration (CEQA2022-0001), and General Plan amendment (GPAM2023-0001). The Town Council will conduct a final vote on the Proposal at its upcoming November 28, 2023 council meeting. I urge the council to reject the Proposal. Both the project and the process present serious issues of municipal, environmental, and procedural law. I, along with other concerned Woodside residents, raised many of these issues to the Woodside Planning Commission at its public hearing on the Proposal: its decision to recommend approval did not adequately address the community’s concerns, and, indeed, created additional problems. Approval of the Proposal in its current form would warrant injunctive relief. I am prepared to proceed with appropriate litigation if circumstances require it. Please find the specific objections to the Proposal below. These represent an illustrative list of community concerns, not an exhaustive one.

The Recommended Mitigated Negative Declaration is Insufficient to Address the Proposal’s Environmental Impact
The California Environmental Quality Act (CEQA) requires that, with limited exceptions, every project that may have a significant effect on the local environment include an Environmental Impact Report. These reports, called the “heart” of CEQA, serve to inform both elected officials Item A Page 165 Town Council Meeting November 28, 2023
2 and their constituents of the potential consequences of disrupting existing ecosystems and communities before such disruptions are permitted. Such a report would represent a thorough and holistic appraisal of the Proposal’s impact on the Woodside community. It would also provide vital clarity to Woodside residents about how this project would alter their environment.

The Planning Commission did not conduct an Environmental Impact Report for this Proposal. On its own assessment, the Commission instead approved a “mitigated negative declaration” (MND).

An MND asserts that a proposed project will not have a significant effect on the environment if certain conditions are met. To avoid preparing an Environmental Impact Report, the Planning Commission relies on a laundry list of mitigation initiatives with which the Proposal applicant is meant to comply, and with little possibility of effective enforcement. The sounder course of action – indeed, the statutorily required course of action – is the preparation of an Environmental Impact Report. Below follow numerous factors which, independently and jointly create a significant impact on the Woodside Environment. The Planning Commission gave these factors insufficient consideration. I hope the Council will be more attentive and insist on the proper environmental review before voting on this Proposal.

Housing Construction Impacts
The Proposal seeks to redesignate the applicant’s lot from Institutional to Suburban-Residential to permit the subdivision and, in the draft resolution’s language, to therefore “increase the overall development potential by allowing seven additional residences, and potentially fourteen Accessory Dwelling Units” to be constructed on the land. The Proposal calls for “underground utilities stubbed to each home site.” Separately, the Town’s draft Housing Element submitted to the California Department of Housing and Community Development includes the Proposal’s subdivision as part of its attempt to meet the town’s Regional Housing Needs Allocation. Every municipal authority clearly contemplates the Proposal site’s use for housing construction.

However, the mitigated negative development repeatedly defers analysis of key environmental factors because the Proposal does not provide specific details about the eventual houses and accessory dwelling units (ADUs) that will be built on the site. The MND elides the construction impact in its geologic analysis (“The project does not propose construction of any residences within the subdivision, therefore timing of the disposition of individual lots and construction of homesites is unknown”), its discussion of utilities and service systems (finding less than significant impact where the new homesites “would be developed individually under separate review”), and generally remains vague as to whether any analysis accounts for the future development or only the modifications necessary to ready the site for future construction (the traffic analysis contemplates future home construction; the aesthetics analysis appears to defer consideration of future residential construction).

The imprecision and confusion of this approach – seeking approval for a project because of its potential for housing development without providing plans or specific analysis for the development itself - underscores the need for a broader, more comprehensive review. Segmenting this development into individual approval processes risks missing the forest for the trees, allowing each individual sub-project to escape serious environmental scrutiny where the project as a whole would demand it.

Item A Page 166 Town Council Meeting November 28, 2023
3 Traffic
The MND’s findings on traffic pollution represent the most glaring omission in this expedited review process. The MND provides no Level of Service analysis, which is required for all project approvals in San Mateo County (Traffic Impact Analysis Requirements | County of San Mateo, CA (smcgov.org)). The MND provides analysis under the new “Vehicle Miles Traveled” guidelines, but San Mateo County clearly mandates that both analyses be conducted prior to any project approval.

Nor is the insufficient analysis included the MND correct. The MND declares that “the project is expected to generate 100 net new daily trips” and thus requires no mitigation. But the calculations used to arrive at this conclusion are flawed, significantly underestimating the traffic impact of the Proposal.

San Mateo County requires mitigation measures to be taken when a project is expected to generate 110 new daily vehicle trips. To estimate how many new daily vehicle trips a project will generate, governmental authorities tend to rely on the rates provided by the Institute of Technical Engineers Trip Generation manual, which provides rates based on the type of structure to be built. For example, the current structure on the Proposal property is classified as “single-family detached housing,” expected to generate 9.43 daily vehicle trips.

The MND anticipates seven new single-family dwellings, seven accessory dwelling units (ADUs), and seven junior accessory dwelling units (JADUs) will be constructed on the Proposal site. The MND estimates 66 new daily vehicle trips to arise from the seven single-family dwellings (7*9.43), 32 from the seven ADUs (7*4.54), and 11 from the seven JADUs (3*3.57).1 With a total of 109 trips generated, and crediting the 9 trips already estimated by the existing structure, the MND concludes that the Proposal’s net 100 daily vehicle trips falls below the VMT threshold of 110 generated trips that would require mitigation efforts. As explained below, this conclusion is incorrect.

Because the Trip Generation manual does not include separate classifications for ADUs or JADUs, the MND purports to use “comparable categories” for each. For ADUs, The MND uses the estimated rate for “Multifamily Housing (Mid-Rise), not Close to Rail Transit, located in a General Urban/Suburban setting.” This rate is not comparable for three reasons.

First, for accessory dwelling units to be categorized as “multifamily housing,” they must be physically attached to the main structure. But in both the Proposal and the MND, tentative maps show the accessory dwelling units as separate structures. Nor is the Proposal site zoned for multifamily residential development, per Woodside zoning maps.

Second, the “Mid-Rise” categorization is inappropriate. Even assuming the ADUs would be attached to the main structures, “Mid-Rise” properties are defined as those containing 3-10 stories.

1 The MND assumes, without explanation, that “approximately half of the JADUs would be used by an au pair or other live-in person” and that such a resident would generate zero daily vehicle trips. This unsupported assumption and calculation is itself problematic.

Item A Page 167 Town Council Meeting November 28, 2023
4 Three-story buildings would be unworkable given the 30-foot height maximum imposed on all suburban-residential buildings in the Woodside Municipal Code. And Low-Rise properties have a higher estimated daily vehicle trip rate than Mid-Rise properties.

Third, the “General Urban/Suburban setting” is incorrect. While the Proposal property is technically zoned “Suburban Residential,” the Proposal repeatedly emphasizes Woodside’s “rural character,” and the site is adjacent to parcels zoned as “Rural-Residential.” A more realistic (and still conservative) estimate rate would be halfway between the single-family detached housing rate of 9.43 and the inappropriate multifamily housing rate of 4.54 for 6.985.

This would result in the ADUs generating an estimated 49 daily vehicle trips.

For JADUs, the MND uses the estimated rate for “Off-Campus Student Apartment (Low-Rise), Adjacent to Campus.” This, too, is an inapposite comparison. The estimated rate clearly contemplates a resident with almost no need for vehicle transportation, as they live adjacent to their primary destination. The Proposal property is not adjacent to any campus – the closest one is separated by a major highway. And given that both the MND and separate Draft Housing Element tout this Proposal as a means of alleviating California’s housing shortage, it would be far more appropriate to assume these will be occupied by unrelated community members.

A more realistic (and still conservative) estimate would be to use the multi-family rate the MND uses for ADUs above – 4.54. Even accepting the MND’s unsupported conclusion that four of these units will generate zero daily vehicle trips, this results in the JADUs producing an estimated 14 daily vehicle trips.

Finally, this analysis does not indicate whether it accounts for the number of delivery vehicle trips induced by the Proposal. The increasing dominance of online retail and dine-in apps suggests that measuring daily trips purely based on the travel habits of a residence’s occupants may be a severe underestimate.

Under this more reasonable estimation, the Proposal will generate 129 daily vehicle trips (or 120 new trips, if one “credits” the 9 existing daily vehicle trips against the total – another unsupported decision in the MND). This is comfortably above the VMT threshold requiring mitigation measures and analysis. And, with no Level of Service analysis included, it is impossible to tell what additional measures or reporting is missing.

Fire Risk
While the MND adverts to the concerns about wildfires, it ignores that the environmental factor requires assessment if a project is located “near…lands classified as very high fire hazard severity zones.” The MND simply notes that “the project site is in a Non-Very High Fire Hazard Zone,” ignoring its proximity to Very High Fire Hazard Zones on both the north and south sides of the property. The Proposal also ignores that insurance companies now consider Woodside to be a high fire risk area – and indeed, refuse to provide new policies to the town. The MND also does not adequately address the Proposal’s effect on emergency vehicle access/egress to the adjacent lots on Mission Trail Drive. The applicant owns several lots adjacent and abutting the Proposal site, but the Proposal does not adequately address emergency access to these locations. Given the Item A Page 168 Town Council Meeting November 28, 2023
5 recent evidence that even a small fire can tie up traffic in this area and leave community members stranded for hours, more consideration should have been given to this factor.

Grading
The Proposal calls for a grading exception, allowing the applicants to cut and fill 830 cubic yards of fill for the construction of a new private road. A project of similar scope was attempted on the property previously. It resulted in significant soil erosion, invading neighboring property and damaging a pedestrian path. This previous project also caused drainage issues; rainwater frequently flooded a neighbor’s garage. The MND offers one mitigation to combat this phenomenon, but other mitigation measures (including the twice-daily watering of exposed surfaces) serve to increase the risk of erosion and runoff. Significantly, the Proposal’s applicants were twice found to have engaged in unauthorized grading projects, a consideration seen nowhere in the MND estimation of impact.

The Proposal also does not account for inevitable future grading in its assessment (i.e., in the construction of individual homes and ADUs), though it concedes that such grading will take place.

The cumulative effect of this grading merits further analysis and review as to its potential for spillage and flooding.

Drainage
The MND determines that no significant impact to the drainage, erosion risk, or siltation risk will result from the proposed subdevelopment. This analysis rests on the fact that the “western half of the site would remain open and pervious.” However, the report fails to consider the significant tree removal, expansion of the driveway, installation of hardscape extensions from the cul-de-sac to each subdevelopment unit, and the impervious houses and ADUs themselves. The proposed housing in the tentative map alone (seven 4,000 square foot houses and seven 800 square foot ADUs) comprises over three quarters of an acre, or nearly 10% of the entire acreage of the lot.

This site was already prone to flooding from much smaller projects, as when the applicants began construction on their horse corral.

Troublingly, page 22 of the MND suggests that, per the Arborist Report, only 21 trees will need to be removed. However, the tentative map prepared for the Proposal (page 7 of the MND) requires almost double that number of removals (at least 38 indices on the map for tree removal).

The MND appears to conflate the number of trees removed “due to common improvements” with the total number of trees that will be removed to accommodate the eventual subdevelopment. No indication is given as to whether any of these additional removals qualify as “significant trees” under the Woodside Municipal Code.

The Proposal also makes scant mention of how it will maintain the provision of phone and electrical access for neighboring residences on Mission Trail. The residences on Mission Trail are serviced by a PG&E easement. The Proposal does not seem to acknowledge the easement’s existence, though the tentative map proposes a 10 foot easement running along the property edge with the Mission Trail properties. If this easement is in fact the same as the existing one, the potential impact on it should have been addressed in the Proposal. If it is a new easement, then Item A Page 169 Town Council Meeting November 28, 2023
6 the Proposal should analyze whether it will necessitate further tree removal (the proposed location runs directly over numerous trees on the property’s edge).

Noise
The MND acknowledges that the Proposal “would result in a temporary increase in ambient noise levels,” but assumes that its list of restrictions on noise will serve to reduce the impact to less than significant. However, both these and other mitigations simultaneously serve to exacerbate the duration of this increase. By restricting construction times in Mitigation Measure NOISE_1 and lengthening construction phases for air quality purposes in Mitigation Measure AIR_2, the MND extends the period of increased ambient noise to an intolerable degree.

Equestrian Culture
The MND assumes no impact on the “existing visual character or quality of public views of the site and its surroundings.” The Proposal calls for the removal of the existing horse corral on the property, publicly visible from Mission Trail Road. The equestrian culture of Woodside permeates even the Town Council Website, where multiple councilmembers feature pictures of themselves on or near horses (the site’s header image similarly displays a child on horseback). Removing a fixture emblematic of the Town’s culture merits more careful consideration than the blanket denial in the MND.

Cumulative Effects
The MND offers a cursory dismissal of the possibility of “cumulatively considerable” impacts – that is, projects whose incremental effects are considerable “when viewed in connection with…the effects of probable future projects.” This Proposal represents an ominous first domino in terms of its effect on density and the degradation of the natural splendor of Woodside. The proposal attempts to maximize the number of lots permissible under Woodside regulations. It requires the removal of nearly a dozen trees deemed significant in the Woodside Municipal Code (and likely more). Should this plan be approved, the temptation on other parcel holders to pull up stakes and subdivide their land in a similar manner will increase – especially given the adverse effects this Proposal will have on nearby community members listed above. The Proposal is likely to engender cumulative effects detrimental to the environment and aesthetic of Woodside.

The Town’s Housing Element Procedure Suggests Community Members Are Not Getting a Fair Hearing.

While this council plans to vote on the Proposal, its separate efforts to meet state housing needs raise concerns that the public hearing may be merely a pro forma exercise for a foregone conclusion. Both the Planning Commission’s original draft Housing Element and the Town Council’s submitted Housing Element drafted by Councilmembers Shaw and Dombkowski highlight the potential housing from this Proposal as a significant part of the Town’s plans to create sufficient new housing units. The Town’s proposed Housing Element, touting at least ten new units expected from subdividing and redeveloping the Proposal site, was submitted more than a year before the Proposal vote is scheduled to take place. If the Town Council’s mind is made up on approving this project before the public comment period has closed (or, indeed, opened), it Item A Page 170 Town Council Meeting November 28, 2023
7 creates serious doubt that community members are being afforded a fair and impartial hearing on the issues. Councilmembers who are prejudiced toward a particular outcome on an adjudicatory matter like this are obliged to recuse from voting on it.

The Planning Commission failed to follow procedure on the Grading Exception.

In voting to recommend the Proposal for Town Council approval, the Planning Commission asserted that their disposition of all four elements of the proposal – the general plan amendment, the tentative map, the MND, and the grading exception – was merely a recommendation and thus not eligible for appeal. While their assessment of the general plan amendment procedure was correct, they appear to have overlooked their powers and duties with regard to grading exceptions.

The Woodside Municipal Code gives the Planning Commission, and only the Planning Commission, the ability to approve or deny a grading exception. By doing so, they effectuate a final decision that an affected community member may appeal.

The Planning Commission’s route here, a non-binding recommendation, thus denied interested Woodside residents the opportunity to formally appeal the approved grading exception. Instead, the Planning Commission left this decision to the Town Council, which does not appear to enjoy this power under the Woodside Municipal Code. While it is true that the Council would be the body to hear an appeal, the distinction between hearing an appeal and deciding in the first instance is meaningful. An appeal requires a de novo review of the issue, and affords the appellant the right to present new evidence at a hearing. The Planning Commission should have adjudicated this matter instead of passing it off with a procedurally improper recommendation.

Further, the Planning Commission’s recommendation did not correctly assess the Proposal site’s suitability “for the proposed density of development,” as it must per Woodside Municipal Code Sec. 152.078(D). Though the Planning Commission found the Proposal met the minimum lot size for each lot, it declined to analyze the Proposal in context with the surrounding lots, each of which is substantially larger than one acre. The density is thus not in conformity with the surrounding developments. The Planning Commission’s inadequate analysis on this finding independently renders its decision deficient.

Conclusion
While I do not object wholesale to redevelopment of the Proposal property, the manner and means in which the Proposal seeks to transform 1101 Cañada Road are replete with missteps. I felt obligated to raise my concerns before this Council votes on a proposal that would affect major, negative change to the Woodside community that my family and I treasure. I thank this Council for its consideration in this matter and urge it to deny the proposed redevelopment.

Item A Page 171 Town Council Meeting November 28, 2023
8 Best regards,
Kevin and Melinda Johnson
Woodside, CA 94062
cc: Ms. Jennifer Li, Woodside Town Clerk ([email protected]) cc: Jean B. Savaree, Woodside Town Attorney ([email protected]) 2955 Woodside Road
Woodside, CA 94062
Woodside Town Council Objection Letter.docx
Item A Page 172 Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item B
From: Kevin Bryant, Town Manager November 28, 2023
SUBJECT: INTRODUCTION OF AN ORDINANCE AMENDING SECTION 30.03,

PROCEDURE FOR FILLING VACANCIES ON THE TOWN COUNCIL, TITLE III, ADMINISTRATION, CHAPTER 30, TOWN COUNCIL, OF THE

WOODSIDE MUNICIPAL CODE TO EXTEND THE TIME TO CALL FOR SPECIAL

ELECTIONS TO FILL VACANCIES ON THE TOWN COUNCIL

RECOMMENDATION
Staff recommends that the Town Council conduct a public hearing and introduce the attached proposed Ordinance amending Section 30.03 of the Woodside Municipal Code to extend the time to call for a special election to fill vacancies on the Town Council from 30 to 60 days. To properly introduce the Ordinance, the Council should:

1. Receive the staff report;

2. Open the public hearing on the proposed Ordinance;

3. Close the public hearing; and

4. After Council discussion, motion to introduce Ordinance by title, waive further reading, and schedule second reading and adoption at the December 12, 2023, meeting.

BACKGROUND AND ANALYSIS
California Government Code section 36512 prescribes the process by which councils and boards must fill unexpected vacancies in elected offices. Per the authority granted under subsection 36512(c), Woodside has adopted an ordinance codified as Woodside Municipal Code Section 30.03, which varies from the default method of filling vacancies. The Ordinance indicates in Subsection 30.03(A) that its purpose is to allow the Council to call for a special election and make an interim appointment to fill a vacancy until that special election, rather than choosing one option or the other pursuant to the default provisions of Government Code 36512(b). The Ordinance also indicates that its intent is to provide more flexibility to the Council as to the date of the special election called to fill a vacancy.

The Town Council enacted Section 30.03 through Ordinance 1999-497, which was adopted on October 12, 1999. At that time, the Government Code provided only 30 days to act on vacancies, either through appointments or by calling for special elections. That section of the Government Code, 36512(b), was revised in 2010 to allow 60 days to act on vacancies. The Town’s ordinance, however, continues to require that action to fill a vacancy be taken within 30 days.

At its regular meeting on October 24, 2023, the Town Council considered whether to amend Section 30.03 of the Municipal Code and reviewed several different code amendment options. The Council ultimately directed staff to draft a proposed ordinance to extend the Item B Page 1 Town Council Meeting November 28, 2023
time for Council action on a vacancy from 30 to 60 days. The proposed Ordinance, if adopted, would make that change and leave all other language in Section 30.03 as it currently exists.

CONCLUSION
Staff requests that the Council hold a public hearing to solicit public input on the proposed Ordinance. At the close of that hearing, staff recommends that the Council introduce the proposed Ordinance and schedule its second reading and adoption on December 12, 2023.

Attachments

1. Proposed Ordinance

Item B Page 2
Town Council Meeting November 28, 2023
ATTACHMENT 1

ORDINANCE
Item B Page 3
Town Council Meeting November 28, 2023
ORDINANCE NO. 2023 - _____

ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE AMENDING SECTION 30.03, PROCEDURE FOR FILLING VACANCIES ON THE TOWN COUNCIL, TITLE III, ADMINISTRATION, CHAPTER 30, TOWN COUNCIL, OF THE WOODSIDE

MUNICIPAL CODE TO EXTEND THE TIME TO CALL FOR SPECIAL ELECTIONS TO

FILL VACANCIES ON THE TOWN COUNCIL
WHEREAS, pursuant to California Government Code section 36512(c), in 1999 the Town Council adopted Ordinance 1999-497, which codified Section 30.03 of the Woodside Municipal Code;
WHEREAS, Section 30.03 sets forth the procedure for filling vacancies that occur on the Town Council and requires the Council to act to fill vacancies within thirty (30) days; WHEREAS, Subsection 30.03(A) indicates that the purpose of adopting Ordinance 1999- 497 was to allow the Town Council the option to make an interim appointment pending a special election to fill a vacancy, and to increase flexibility in scheduling the special election; and WHEREAS, in furtherance of increasing flexibility in scheduling special elections to fill Council vacancies, and to allow ample time to recruit potential interim appointees, the Town Council wishes to increase the time to act to fill vacancies from thirty (30) to sixty (60) days.

IT IS HEREBY ORDAINED by the Town Council of the Town of Woodside as follows:

SECTION ONE: The recitals set forth above are true and correct and are hereby incorporated herein by this reference as if fully set forth in their entirety.

SECTION TWO: Section 30.03, Procedure for filling vacancies on the Town Council, of Title III, Chapter 30 of the Woodside Municipal Code is hereby amended to read as follows:

Sec. 30.03 - Procedure for filling vacancies on the Town Council. (A)Purpose. From time to time vacancies occur during the term of a Town Council Member that require the Town Council pursuant to Cal. Gov't Code § 36512(b) to fill the vacancy either by appointment or special election. There is no opportunity to both provisionally fill the vacancy by appointment and then hold a special election at a convenient general election date. Pursuant to Cal. Gov't Code § 36512(c) if the Town Council adopts an ordinance providing that all such vacancies during the term of a Council Member shall be filled by special election, then the said Code allows for an interim appointment pending the special election, and provides more flexibility in setting election dates.
(B) Filling a vacancy. When a vacancy occurs in the elective office of Town Council Member, during the term thereof, the vacancy shall be filled by special election. (1) The special election shall be called within sixty (60) days of the occurrence of the vacancy.
(2) The Town Council may appoint a person who is qualified to hold the office, and that person shall hold the office until the time of the special election.

Item B Page 4
Town Council Meeting November 28, 2023
(3) The special election shall be held on the date of the next regularly established election, or regularly established general municipal election to be held throughout the Town, not less than 114 days from the call of the special election.

SECTION THREE: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional or invalid, or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of the Ordinance or any part thereof. The Town Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional or invalid or ineffective.

SECTION FOUR: Pursuant to Section 36937 of the Government Code of the State of California, this Ordinance shall take effect 30 days after its passage.

SECTION FIVE: The Town Clerk shall cause this Ordinance to be published in accordance with the requirements of Section 36933 of the Government Code of the State of California.
* * * * * * * * * * * * *
I, the undersigned, hereby certify that the foregoing Ordinance is a full, true and correct copy of Ordinance No. 2023-_____ of the Town of Woodside entitled as above; that it was introduced on the 28th day of November 2023 and was passed and adopted by the Town Council on the 12th day of December 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_____________________________
Clerk of the Town of Woodside
APPROVED:
_____________________________
Mayor of the Town of Woodside
Item B Page 5
Town Council Meeting November 28, 2023

INTERVIEW AND APPOINTMENT TO

THE ARCHITECTURAL AND SITE REVIEW BOARD
Architectural and Site Review Board
Pat Del Gavio
Town Council Meeting November 28, 2023
Town Council Meeting November 28, 2023
STATE YOUR UNDERSTANDING OF THE PLANNING COMMISSION OR ASRB'S PURPOSE.

I understand the purpose of the ASRB to be to support the Town in upholding the values of the community as they interface with the residents. THey are to have a level of decorum to work within the guidelines.

WHY DO YOU WANT TO BE APPOINTED TO THE PLANNING COMMISSION OR ASRB? I would like to contribute to my community and especially in my field of interest, where i feel I can make a difference ..

I can make the time to research whatever information that is needed to accomplish the task.

I have reference I can provide should you like.

WHAT ARE THE QUALIFICATIONS/STRENGTHS YOU WILL BRING TO THE PLANNING COMMISSION OR ASRB?
I enjoy and have considerable experience in architecture and design and all aspects of both. In my business we are involved with this type of work and I feel I can help to round out the team. I have owned my business in Woodside since 1984. I have a working knowledge of codes and refresh myself before each project. I feel I am diplomatic in my approach and know how to work well with people on most levels. I know when to ask for help and when to offer it within the guidelines set forth.

My strength as a leader of 5 in my office has helped me to be prepared to work with many personalities and build commradery.
1 have worked with both Fortune 500 families and businesss and feel my ability to fulfill their design criterior speaks for itself.

Thank you for the consideration of my application. Best regards, Patricia Del Gavio
Please return application form to:

Town of Woodside
2955 Woodside Road,
P.O. Box 620005
Woodside, CA 94062
(650) 851-6790
FAX (650) 851-2195
Signature
10-30-2023
Date
Town Council Meeting November 28, 2023

APPOINTMENT TO

THE SAN MATEO COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT Paul Fregulia
Town Council Meeting November 28, 2023

October 18, 2023
Town of Woodside
Attn: Jennifer Li
2955 Woodside Road
Woodside, CA 94062
Dear Jennifer Li,
The current term of office for Paul Fregulia, representative to the Board of Trustees of this District from the Town of Woodside, will expire on December 31, 2023.

It is kindly requested that the City Council make an appointment or reappointment for the next term following January 1, 2024, through December 31, 2025, or through December 31, 2027. According to the California Health and Safety Code, Section 2020-2030, which dictates appointments to Vector Control District Boards:

The city council of each city or town may appoint one person to the board of trustees.

The term of office for a member of the board of trustees shall be for a term of two or four years at the discretion of the appointing authority.

Terms of office begin at noon on the first Monday in January.

The common law incompatibility of office doctrine was addressed in SB 1588 (2002), and now, a City Council member may be appointed to the Board of Trustees.

Once an appointment has been made, please forward a letter to that fact indicating the term length (two or four years).

Thank you for your attention to this request,

Brian Weber, District Manager

Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 2
From: Lucy Oropeza, Accounts Payable Specialist November 28, 2023 Kevin Bryant, Town Manager
SUBJECT: REGISTER OF DEMANDS AGAINST THE TOWN OF WOODSIDE FROM OCTOBER 16 THROUGH NOVEMBER 16, 2023
Per Town of Woodside Municipal Code Title III, Administration, Chapter 31.03.F the attached register of demands for October 16 through November 16, 2023, have been prepared, audited, and certified, by the Administrative Services Director.

Attachment

1. Register of Demands October 16 through November 16, 2023 Item 2 Page 1 Town Council Meeting November 28, 2023
Accounts Payable
User:

Printed:
lucy.oropeza
11/14/2023 2:26 PM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42774 3105 James Beck 10/20/2023
DefSpac10.09.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42774: 3,000.00
42775 2846 James Cherry 10/20/2023
DefSpac10.18.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42775: 3,000.00
42776 3104 Elizabeth Kerr 10/20/2023
DefSpac10.11.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,000.00 Total for Check Number 42776: 2,000.00
42777 3103 Julie Long-Rodriguez 10/20/2023
DefSpac10.12.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42777: 3,000.00
42778 2803 Misha Palecek 10/20/2023
DefSpac10.16.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42778: 3,000.00
42779 3101 Srinivas Tipirneni 10/20/2023
DefSpac10.09.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 DefSpac10.9.23 Defensible Space Refund Tree Permit BLDG2023-0152 Defensible Space Refund Tree Permit BLDG2023-0152 300.00 Total for Check Number 42779: 3,300.00
42780 1033 AT&T - 939-103-5060 10/20/2023
000020676191 6508511294 (Museum) 09.13.23-10.12.23 Phone (Museum) 09.13.23-10.12.23 25.61 Total for Check Number 42780: 25.61
42781 1035 AT&T - 939-103-5062 10/20/2023
000020676192 6508515591 TC/Woodside Pump Station 09.13.23-10.12.23 Phone (Town Center/Woodside Pump Station) 09.13.23-10.12.23 27.12 Total for Check Number 42781: 27.12
42782 1038 AT&T - 939-105-1744 10/20/2023
000020645420 BAN9391051744 (Internet) 09.10.23-10.09.23 Phone (Internet) 09.10.23-10.09.23 838.74 Total for Check Number 42782: 838.74
42783 1043 Bay Area News Group 10/20/2023
000139217 Legal Classified Advertising September 2023 Legal Classified Advertising September 2023 185.33 000139217 Legal Classified Advertising-Planning September 2023 Legal Classified Advertising September 2023 551.11 Total for Check Number 42783: 736.44
AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 1 Item 2 Page 2
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42784 2120 Bay Area Paving Company, Inc. 10/20/2023
C59-342 155 Harcross Rd Installed asphalt beam along road edge side 155 Harcross Rd Installed asphalt beam along road edge side 3,900.00 Total for Check Number 42784: 3,900.00
42785 1896 Bay Area Traffic Solutions Inc. 10/20/2023
134247 Storm Related: Traffic Sign-Portola & La Honda 06.12.23-07.31.23 Storm Related: Traffic Sign-Portola & La Honda 06.12.23-07.31.23 2,271.66 136115 Storm Related: Traffic Sign-Portola & La Honda 08.22.23-09.19.23 Storm Related: Traffic Sign-Portola & La Honda 08.22.23-09.19.23 2,842.00 Total for Check Number 42785: 5,113.66
42786 1057 C.M. Peletz Co. 10/20/2023
Refund10.17.23 321 Manzanita Way BLDG2023-0150 Permit Finaled 321 Manzanita Way BLDG2023-0150 Permit Finaled 1,000.00 Total for Check Number 42786: 1,000.00
42787 1745 C2R Engineering, Inc. 10/20/2023
C4821 Storm Drain line modifications at Old La Honda RdStorm drain line modifications at Old La Honda Rd 45,550.00 Total for Check Number 42787: 45,550.00
42788 1940 California Building Standards Commission 10/20/2023 QtrFee10.09.23 BSASRF Quarterly Fee July-Sept 2023 BSASRF Quarterly Fee July-Sept 2023 714.60 Total for Check Number 42788: 714.60
42789 1060 California Water Service 10/20/2023
W4321 10.02.23 4321116666 2955 Woodside Rd 6" Fire Service 10.01.23-10.31.23 4321116666 2955 Woodside Rd 6" Fire Service 10.01.23-10.31.23 55.34 Total for Check Number 42789: 55.34
42790 1063 California Water Service 10/20/2023
W2367 10.10.23 2367116666 Mt Home & Woodside 09.09.23-10.09.23 2367116666 Mt Home & Woodside 09.09.23-10.09.23 30.19 Total for Check Number 42790: 30.19
42791 1065 California Water Service 10/20/2023
W4562 10.11.23 4562104183 5001 Farmhill Blvd, Barkley Fields 09.12.23-10.10.23 4562104183 5001 Farmhill Blvd, Barkley Fields 09.12.23-10.10.23 5,789.96 Total for Check Number 42791: 5,789.96
42792 1066 California Water Service 10/20/2023
W5527 10.05.23 5527147592 BG Construction Mtr 62261013 09.06.23-10.04.23 5527147592 BG Construction Mtr 62261013, 09.06.23-10.04.23 95.28 Total for Check Number 42792: 95.28
42793 1067 California Water Service 10/20/2023
W6167 10.10.23 6167116666 2955 Woodside Rd.09.09.23-10.09.236167116666 2955 Woodside Rd. 09.09.23-10.09.23 826.07 Total for Check Number 42793: 826.07
42794 1068 California Water Service 10/20/2023
W6408 10.10.23 6408116666 3140 Woodside Road 09.09.23-10.09.23 6408116666 3140 Woodside Road 09.09.23-10.09.23 1,243.84 Total for Check Number 42794: 1,243.84
42795 1069 California Water Service 10/20/2023
W8508 10.10.23 8508116666 Woodside & Canada Ln, 09.09.23-10.09.23 8508116666 Woodside & Canada Ln. 09.09.23-10.09.23 83.93 Total for Check Number 42795: 83.93
42796 3090 Francisco Castaneda 10/20/2023
400 Tree Inspections along Glenwood Avenue Tree Inspections along Glenwood Avenue 195.00 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 2 Item 2 Page 3
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42796: 195.00
42797 2957 Charles M. Salter Associates, Inc. 10/20/2023 0085349 Housing Element Site Noise Analysis Project 22-0584 August 2023 Housing Element Site Noise Analysis Project 22-0584 August 2023 2,600.00 Total for Check Number 42797: 2,600.00
42798 1082 City of Foster City 10/20/2023
15644 Recruitment for Records Manager & Assistant/Associate Planner Recruitment for Records Manager & Assistant/Associate Planner 1,134.00 Total for Check Number 42798: 1,134.00
42799 1492 City of South San Francisco 10/20/2023
TC 10.27.23 Council of Cities Dinner/Meeting 10.27.23 Attending:Shaw & Wall Council of Cities Dinner/Meeting 10.27.23 Attending: Shaw & Wall 120.00 Total for Check Number 42799: 120.00
42800 2743 Coda Technology Group 10/20/2023
7488 Purchase of Remote Computer & Installation Purchase of Remote Computer & Installation 3,537.13 Total for Check Number 42800: 3,537.13
42801 1110 Corodata 10/20/2023
DN 1436174 Records Shredding Maintenance Sept 2023 Records Shredding Maintenance Sept 2023 64.00 RS3541740 Records Management 09.01.23-09.30.23 Records Management 09.01.23-09.30.23 619.24 Total for Check Number 42801: 683.24
42802 1121 CSG Consultants, Inc. 10/20/2023
B231815 Building Plan Review Services September 2023 Building Plan Review Services September 2023 32,851.76 Total for Check Number 42802: 32,851.76
42803 1124 Degree HVAC, Inc. 10/20/2023
33742 Museum Semi Annual Maintenance Museum Semi Annual Maintenance 148.50 33743 Town Hall Semi Annual Maintenance Town Hall Semi Annual Maintenance 563.00 33744 Library Semi Annual Maintenance Library Semi Annual Maintenance 337.00 33745 Independence Hall Semi Annual Maintenance Independence Hall Semi Annual Maintenance 595.00 Total for Check Number 42803: 1,643.50
42804 2801 Green Halo Systems Inc 10/20/2023
4547 Waste Tracking System Month Fee: October 2023 Waste Tracking System Month Fee: October 2023 117.00 Total for Check Number 42804: 117.00
42805 3106 Scott Hendrickson 10/20/2023
Refund10.12.23 Tree Permit Refund TREE2023-0161 Invasive Species Tree Permit Refund TREE2023-0161 Invasive Species 50.00 Total for Check Number 42805: 50.00
42806 1176 IIMC 10/20/2023
Renewal10.03.23 2024 Membership Renewal Jennifer Li ID 28439 2024 Membership Renewal Jennifer Li ID 28439 185.00 Total for Check Number 42806: 185.00
42807 1178 Interstate Traffic Control Products, Inc. 10/20/2023 259470 Signs: 24x6 Godetia, 24x6 Canada Signs: 24x6 Godetia, 24x6 Canada 185.50 259710 Signs: Stake Post 66" Fiberglass Signs: Stake Post 66" Fiberglass 262.50 Total for Check Number 42807: 448.00
AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 3 Item 2 Page 4
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42808 1187 Tom Johnson 10/20/2023
Reimb10.17.23 Reimbursement Book Stand for Independence Hall Public Microphone Reimbursement Book Stand for Independence Hall Public Microphone 79.80 Total for Check Number 42808: 79.80
42809 3107 Jeffrey Kockos 10/20/2023
Refund10.18.23 2155 Ward Way BLDG2022-0588 Permit Finaled 2155 Ward Way BLDG2022-0588 Permit Finaled 1,000.00 Total for Check Number 42809: 1,000.00
42810 1221 Metropolitan Planning Group Dba M-Group 10/20/2023 2004045 Professional Services: ZO Update & ODS ZOAM2023-0001 MF Zoning Professional Services: ZO Update & ODS ZOAM2023-0001 MF Zoning 10,145.00 Total for Check Number 42810: 10,145.00
42811 2182 Mid Peninsula Roofing, Inc. 10/20/2023
Refund10.12.23 170 Martinez Rd BLDG2023-0293 Permit Finaled170 Martinez Rd BLDG2023-0293 Permit Finaled 1,000.00 Total for Check Number 42811: 1,000.00
42812 2225 Mission Uniform 10/20/2023
520215623 Weekly Public Works Uniform Rental Service 10.10.23 Weekly Public Works Uniform Rental Service 10.10.23 35.00 520262764 Weekly Public Works Uniform Rental Service 10.17.23 Weekly Public Works Uniform Rental Service 10.17.23 35.00 Total for Check Number 42812: 70.00
42813 2926 Ninyo & Moore Geotechnical & Environmental Science 10/20/2023 277665 Professional Services:280 Family Farm Rd BLDG2022-0549 July 2023 Professional Services:280 Family Farm Rd BLDG2022-0549 July 2023 2,000.00 Total for Check Number 42813: 2,000.00
42814 1245 ODP Business Solutions, LLC 10/20/2023
332341321001 Supplies: Correction Tape & Envelope Moistener Supplies: Correction Tape & Envelope Moistener 11.57 333378423001 Supplies: Napkins & Organizer Supplies: Napkins & Organizer 22.14 332341648001 Supplies: Rocketbook Fusion Notebook Supplies: Rocketbook Fusion Notebook 40.46 332341649001 Supplies: 3 Hole Punch Supplies: 3 Hole Punch 9.83 333366518001 Supplies: Letter Files Supplies: Letter Files 45.93 Total for Check Number 42814: 129.93
42815 1251 Pacific Gas & Electric 10/20/2023
P3590 10.12.23 TH #2 3590823804-7 Gas 09.12.23-10.11.23 Town Hall -Gas 3590823804-7 09.12.23 -10.11.23 84.65 Total for Check Number 42815: 84.65
42816 1252 Pacific Gas & Electric 10/20/2023
P3663 10.13.23 Library 1 Gas 3663254289-4 09.13.23-10.12.23 Library 1 Gas PGE 3663254289-4 09.13.23-10.12.23 18.66 Total for Check Number 42816: 18.66
42817 1256 Pacific Gas & Electric 10/20/2023
P5827 10.09.23 Entrance Canada Coll. 5827359418-2 09.02.23-10.03.23 Traffic Canada College 5827359418-2 09.02.23-10.03.23 47.95 Total for Check Number 42817: 47.95
42818 3014 Parametrix, Inc. 10/20/2023
48506 VTM Analysis for Housing Element August 2023 VTM Analysis for Housing Element August 2023 6,362.50 48935 Woodside On-Call Transportation Planning/Traffic Engineering Woodside On-Call Transportation Planning/Traffic Engineering 4,535.00 Total for Check Number 42818: 10,897.50
42819 1261 Peninsula Building Materials 10/20/2023
863936 Supplies: FIll Sand & Gloves Supplies: FIll Sand & Gloves 647.45 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 4 Item 2 Page 5
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42819: 647.45
42820 1581 PLAN JPA 10/20/2023
PLAN-2024-0069 General Liability Claims September 2023 General Liability Claims September 2023 8,919.00 Total for Check Number 42820: 8,919.00
42821 1276 Roberts Market 10/20/2023

09.30.23 Grocery & Hardware Supplies September 2023 Grocery & Hardware Supplies September 2023 467.20 Total for Check Number 42821: 467.20
42822 1287 San Mateo County Sheriff's Office 10/20/2023 PS-INV304680 FY 23-24 Qx July 2023-Dec 2023 Law Enforcement Services FY 23-24 Qx July 2023-Dec 2023 Law Enforcement Services 1,322,669.00 PS-INV304680 FY 23-24 Qx July 2023-Dec 2023 Law Enforcement Services FY 23-24 Qx July 2023-Dec 2023 Law Enforcement Services 100,000.00 Total for Check Number 42822: 1,422,669.00
42823 1900 Saviano Company, Inc 10/20/2023
8785-01 Project Location: Woodside Elementary 3195 Woodside Rd Project Location: Woodside Elementary 3195 Woodside Rd 18,000.00 Total for Check Number 42823: 18,000.00
42824 3093 Stryker Sales LLC 10/20/2023
9204788077 AED Maintenance 08.17.23 AED Maintenance 08.17.23 445.49 Total for Check Number 42824: 445.49
42825 1322 United Site Services 10/20/2023
INV-02068351 Portable Restroom Services 10.04.23-10.31.23 Portable Restroom Services 10.04.23-10.31.23 231.57 Total for Check Number 42825: 231.57
42826 1334 West Bay Sanitary District 10/20/2023
2023/24-056 Quarterly Sewer Maintenance: 07.01.23-09.30.23 Quarterly Sewer Maintenance: 07.01.23-09.30.23 15,458.72 Total for Check Number 42826: 15,458.72
42827 2218 Wex Bank 10/20/2023
92364607 Chevron Gas Card for Fleet 09.08.23-10.06.23 Chevron Gas Card for Fleet 09.08.23-10.06.23 1,184.52 Total for Check Number 42827: 1,184.52
42828 1341 Woodside Fire Protection District 10/20/2023 137_WDSE Contribution Towards CERP Corrdinator Oct-Dec 2023 Contribution Towards CERP Corrdinator Oct-Dec 2023 10,236.27 Total for Check Number 42828: 10,236.27
Total for 10/20/2023: 1,630,628.12
42829 1607 Joyce Bianchini 11/03/2023
DefSpac10.30.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 700.00 Total for Check Number 42829: 700.00
42830 3070 R. Oliver Bock 11/03/2023
DefSpac10.19.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 750 Espinosa Rd. 3,000.00 Total for Check Number 42830: 3,000.00
42831 1055 David Burow 11/03/2023
AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 5 Item 2 Page 6
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
DefSpac10.30.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42831: 3,000.00
42832 2209 Chris Ewert 11/03/2023
DefSpac11.01.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42832: 3,000.00
42833 2802 David Fabian 11/03/2023
DefSpac10.30.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,602.29 Total for Check Number 42833: 2,602.29
42834 2164 Bob Garcia 11/03/2023
DefSpac11.01.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42834: 3,000.00
42835 1664 Belinda Hanson 11/03/2023
DefSpac10.23.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42835: 3,000.00
42836 2640 Jody Lawler 11/03/2023
DefSpac10.30.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42836: 3,000.00
42837 3109 Diksha Makan 11/03/2023
DefSpac10.19.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42837: 3,000.00
42838 2354 Vagihe Massih 11/03/2023
DefSpac10.20.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42838: 3,000.00
42839 1238 NCEFT 11/03/2023
DefSpac11.01.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,721.00 Total for Check Number 42839: 1,721.00
42840 3066 Yvette Phillips 11/03/2023
DefSpac11.01.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,350.00 Total for Check Number 42840: 2,350.00
42841 2653 Tracy Roberts 11/03/2023
DefSpac11.01.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42841: 3,000.00
42842 1698 Raisa & Vladmir Taft 11/03/2023
DefSpac10.30.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,875.00 Total for Check Number 42842: 2,875.00
42843 3110 Mila Valleser 11/03/2023
DefSpac10.30.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 125 Miramontes Rd 2,000.00 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 6 Item 2 Page 7
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42843: 2,000.00
42844 1366 Cindy Wong 11/03/2023
DefSpac10.23.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,150.00 Total for Check Number 42844: 1,150.00
42845 3111 Leslie Zirn 11/03/2023
DefSpac10.24.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,800.00 Total for Check Number 42845: 2,800.00
42846 2940 Adams Pool Solutions 11/03/2023
Refund10.23.23 1540 Portola Road BLDG2023-0197 1540 Portola Road BLDG2023-0197 1,000.00 Total for Check Number 42846: 1,000.00
42847 3060 Andreini Brothers, Inc. 11/03/2023
6061 Glens Path Project 09.30.23 Glens Path Project 09.30.23 117,007.70 Total for Check Number 42847: 117,007.70
42848 3108 Arguello Catering Co 11/03/2023
471222 Catering for Com Dev Training Workshop 10.30.23Catering for Com Dev Training Workshop 10.30.23 273.83 Total for Check Number 42848: 273.83
42849 1896 Bay Area Traffic Solutions Inc. 11/03/2023
137101 Traffic Control 3 Traffic Tech Sunday or Holiday 4hrs w/truck Traffic Control 3 Traffic Tech Sunday or Holiday 4hrs w/truck 3,271.00 137121 Traffic Control Day of the Horse PCMA Signs Traffic Control Day of the Horse PCMA Signs 5,573.30 137181 Storm Related:Traffic Signs&Tool Rental Kings Mountain Rd Detour Storm Related:Traffic Signs&Tool Rental Kings Mountain Rd Detour 2,842.00 Total for Check Number 42849: 11,686.30
42850 2848 Becky Kleiner & Micky Malka 11/03/2023
Refund10.24.23 155 Prospect Street BLDG2022-0209 Refund C&D deposit 155 Prospect Street BLDG2022-0209 Refund C&D deposit 1,000.00 Total for Check Number 42850: 1,000.00
42851 1058 C/CAG 11/03/2023
22618 FY23-24 Annual NPDES Assessment for Munic ipalities FY23-24 Annual NPDES Assessment for Munic ipalities 19,471.74 Total for Check Number 42851: 19,471.74
42852 1062 California Water Service 11/03/2023
W1367 10.12.23 1367116666 WHHA 24 Median Meters+1 Town Median 09.12.23-10.10.23 WHHA 24 Median Meters+1 Town Median Meter 09.12.23-10.10.23 1,396.61 Total for Check Number 42852: 1,396.61
42853 1420 Kit Colman 11/03/2023
Reimb09.21.23 Arts& Culture Postcards:Aug-Nov 2023 Arts& Culture Postcards:Aug-Nov 2023 199.10 Total for Check Number 42853: 199.10
42854 3057 Consor PMCM, Inc. 11/03/2023
TOW 23-120-01 Glens Path 2&3 Construction Management/Inspection Services Glens Path 2&3 Construction Management/Inspection Services 18,245.00 Total for Check Number 42854: 18,245.00
42855 1121 CSG Consultants, Inc. 11/03/2023
53359 Engineering Staff Services 08.26.23-09.29.23 Engineering Staff Services 08.26.23-09.29.23 22,080.00 53381 FY22-23 NPDES Annual Report 08.26.23-09.29.23FY22-23 NPDES Annual Report 08.26.23-09.29.23 6,142.50 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 7 Item 2 Page 8
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
53458 163 Otis Avenue CERT2023-0001 2 Medway Road- Lot Merger 163 Otis Avenue 4 Blue Ridge Lane 240.00 53458 2 Medway Road- Lot Merger MERG2021-0001 2 Medway Road- Lot Merger 163 Otis Avenue 4 Blue Ridge Lane 540.00 53458 4 Blue Ridge Lane LLAJ2023-0001 2 Medway Road- Lot Merger 163 Otis Avenue 4 Blue Ridge Lane 80.00 53629 Building Inspection Aug 26 - Sept 29 2023 Building Services Aug 26 - Sept 29 2023 9,193.00 53629 Building Official Aug 26 - Sept 29 2023 Building Services Aug 26 - Sept 29 2023 9,696.00 53630 Code Enforcement 08.26.23-09.29.23 Building Services Code Enforcement 08.26.23-09.29.23 6,336.00 Total for Check Number 42855: 54,307.50
42856 1393 CSMFO 11/03/2023
300012808 Membership Dues Renewal Professional Level P.Wong Membership Dues Renewal Professional Level P.Wong 55.00 Total for Check Number 42856: 55.00
42857 1126 Department of Conservation 11/03/2023
QJul-Sept2023 Strong Motion Instrum. & SHz Map Fee Report July 1-Sept 30 2023 Strong Motion Instrum. & SHz Map Fee Report July 1-Sept 30 2023 2,131.36 Total for Check Number 42857: 2,131.36
42858 1653 Harrison Engineering, Inc. 11/03/2023
21-016-14 Glens Path Phase 2 & 3 Engineering Design Glens Path Phase 2 & 3 Engineering Design 1,544.15 Total for Check Number 42858: 1,544.15
42859 1167 Herc Rentals, Inc. 11/03/2023
32398710-028 Storage Container Rental 09.27.23-10.25.23 Storage Container Rental 09.27.23-10.25.23 127.30 Total for Check Number 42859: 127.30
42860 3112 JTM Developments 11/03/2023
Refund10.23.23 3370 Woodside Road BLDG2022-0486 Refund C&D deposit 3370 Woodside Road BLDG2022-0486 Refund C&D deposit 1,000.00 Total for Check Number 42860: 1,000.00
42861 3113 Ric Lopez 11/03/2023
AR10.16.23 Honorarium: 1st Friday Presentation Arts & Culture 10.06.23 Honorarium: 1st Friday Presentation Arts & Culture 10.06.23 350.00 Total for Check Number 42861: 350.00
42862 2225 Mission Uniform 11/03/2023
520308739 Weekly Public Works Uniform Rental Service 10.24.23 Weekly Public Works Uniform Rental Service 10.24.23 35.00 520359879 Weekly Public Works Uniform Rental Service 10.31.23 Weekly Public Works Uniform Rental Service 10.31.23 35.00 Total for Check Number 42862: 70.00
42863 1248 Pacific Gas & Electric 11/03/2023
P0537 10.18.23 Canada College/Farm Hill 0537900773-4 09.12.23-10.11.23 Canada College Traffic Signals 0537900773-4 09.12.23-10.11.23 80.97 Total for Check Number 42863: 80.97
42864 1249 Pacific Gas & Electric 11/03/2023
P0961 10.17.23 5001 Farm Hill/Barkely 0961067232-2 09.11.23.10.10.23 5001 Farm Hill/Barkley PGE 0961067232-2 09.11.23.10.10.23 325.35 Total for Check Number 42864: 325.35
42865 1250 Pacific Gas & Electric 11/03/2023
P1399 10.20.23 1399341562-2 Street Lamp 09.15.23-10.16.23 1399341562-2 TH Street Lamp 09.15.23-10.16.23 19.67 Total for Check Number 42865: 19.67
42866 1253 Pacific Gas & Electric 11/03/2023
P3674 10.17.23 TH 3; 3674157132-1 09.11.23.-010.10.23 Town Hall 3; 3674157132-1 09.11.23-10.10.23 891.90 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 8 Item 2 Page 9
Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42866: 891.90
42867 1254 Pacific Gas & Electric 11/03/2023
P3704 10.18.23 Library 2- PGE3704920953-1 09.12.23-10.11.23 Library 2- PGE3704920953-1 09.12.23-10.11.23 1,120.12 Total for Check Number 42867: 1,120.12
42868 1255 Pacific Gas & Electric 11/03/2023
P5632 10.17.23 Town Hall 4 PGE 5632637403-2 09.11.23-10.10.23Town Hall 4 PGE 5632637403-2 09.11.23-10.10.23 1,948.52 Total for Check Number 42868: 1,948.52
42869 1257 Pacific Gas & Electric 11/03/2023
P9226 10.17.23 TC Pump 9226135810-2 09.11.23-10.10.23 TC Pump 9226135810-2 09.11.23-10.10.23 512.09 Total for Check Number 42869: 512.09
42870 1626 Peninsula Sports Officials Assoc., Inc. 11/03/2023 100586 Co-Ed Softball League Umpire Fees Championship Games Thru 2024 Co-Ed Softball League Umpire Fees Championship Games Thru 2024 68.00 Total for Check Number 42870: 68.00
42871 1266 Petty Cash 11/03/2023
PC11.02.23 Reimburse Petty Cash Box 05.02.23-11.02.23 Mileage Reimburse Petty Cash Box 05.02.23-11.02.23 131.25 PC11.02.23 Reimburse Petty Cash Box 05.02.23-11.02.23 Misc.Reimburse Petty Cash Box 05.02.23-11.02.23 442.28 PC11.02.23 Reimburse Petty Cash Box 05.02.23-11.02.23 Mileage Reimburse Petty Cash Box 05.02.23-11.02.23 70.20 PC11.02.23 Reimburse Petty Cash Box 05.02.23-11.02.23 Mileage Reimburse Petty Cash Box 05.02.23-11.02.23 41.25 PC11.02.23 Reimburse Petty Cash Box 05.02.23-11.02.23 ShortReimburse Petty Cash Box 05.02.23-11.02.23 0.23 Total for Check Number 42871: 685.21
42872 1822 Paul Ricci 11/03/2023
Refund10.23.23 382 Mountain Home Road BLDG2021-0288 Refund C&D 382 Mountain Home Road BLDG2021-0288 Refund C&D 1,000.00 Total for Check Number 42872: 1,000.00
42873 1288 Sandie Arnott, San Mateo County Tax Collector 11/03/2023 2023-359530 Parcel # 068-322-330 AnnualTax2023-2024 5001 Farm Hill Blvd 1&2 Parcel # 068-322-330 AnnualTax2023-2024 5001 Farm Hill Blvd 1&2 1,055.00 2023-366875 Parcel # 072-162-100 AnnualTax2023-2024 3140 Woodside Rd. 1&2 Parcel # 072-162-100 AnnualTax2023-2024 3140 Woodside Rd. 1&2 5,612.16 2023-367694 Parcel # 073-112-030 AnnualTax2023-2024 Whiskey Hill Rd 1&2 Parcel # 073-112-030 AnnualTax2023-2024 Whiskey Hill Rd 1&2 2,455.32 Total for Check Number 42873: 9,122.48
42874 1300 Springbrook Holding Company LLC 11/03/2023
TM INV-006800 Standard Professional Services July-Aug 2023 Standard Professional Services July-Aug 2023 1,320.00 Total for Check Number 42874: 1,320.00
42875 1385 Stepford 11/03/2023
2301690 IT Server Monthly Service 12.01.23-12.31.23 IT Server Monthly Service 12.01.23-12.31.23 1,870.20 2301691 IT Monthly Off-site Disaster Recovery 12.01.23-12.31.23 IT Monthly Off-site Disaster Recovery 12.01.23-12.31.23 680.00 2301692 IT Monthly Service+MS Office License 12.01.23-12.31.23 IT Monthly Service+MS Office License 12.01.23-12.31.23 3,133.00 Total for Check Number 42875: 5,683.20
42876 1355 The Reveg Edge 11/03/2023
2346 Kite Hill Mowing 10.07.23 Kite Hill Mowing 10.07.23 180.00 2347 Kite Hill Fertilize 10.27.23 Kite Hill Fertilize 10.27.23 720.00 Total for Check Number 42876: 900.00
42877 1318 U.S. Bank 11/03/2023
AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 9 Item 2 Page 10 Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
PCard10.16.23 Water for Gun Safety Awareness Day 9.40
PCard10.16.23 Admin Fiscal Year Lunch 2023 251.06
PCard10.16.23 Lulu's - Lunch for HR Professionals Lunch hosted by Woodside on 780.86 PCard10.16.23 Name Badges for Staff 81.15
PCard10.16.23 SMCounty Parking for Notice of Completion Submission OLHR Repair 1.00 PCard10.16.23 Lulu's - Gratuities for above order Employee Procurement Card Statement 10.16.23 67.48 PCard10.16.23 Home Depot Sink Faucet for Women's Town Hall Restroom 54.67 PCard10.16.23 Credit for Flight Activate 2023 Employee Procurement Card Statement 10.16.23 -74.70 PCard10.16.23 Costco refreshments for meetings 52.26
PCard10.16.23 Costco Refreshments for meetings 60.96
PCard10.16.23 Lucky - Coffee creamers Employee Procurement Card Statement 10.16.23 18.77 PCard10.16.23 Car wash for Town vehicle CA-CR44C12 33.99 PCard10.16.23 Lulu's - Lunch for Town Harassment Prevention Training 10.06.23 Employee Procurement Card Statement 10.16.23 561.08 PCard10.16.23 Town Checks Ordered from Superior Press Employee Procurement Card Statement 10.16.23 497.65 PCard10.16.23 Car wash for Town vehicle CA-1310853 38.99 PCard10.16.23 Viasat Equipment Employee Procurement Card Statement 10.16.23 50.94 PCard10.16.23 Starbucks - 2 Coffee Travelers for Firearm Safety Day Employee Procurement Card Statement 10.16.23 40.00 Total for Check Number 42877: 2,525.56
42878 1325 U.S. Postal Service 11/03/2023
BulkMail10.23.23 Replenish Bulk Mail Account -Permit# 205 Replenish Bulk Mail Account -Permit# 205 5,000.00 Total for Check Number 42878: 5,000.00
42879 1333 Wells Fargo Financial Leasing, Inc. 11/03/2023 5027138529 Postage Meter Rental 11.13.23-12.12.23 Postage Meter Rental 11.13.23-12.12.23 155.62 Total for Check Number 42879: 155.62
42880 1338 Woodside & Portola Private Patrol 11/03/2023 190962 Monthly Commercial Patrol Service Barkley Field November 2023 Monthly Commercial Patrol Service Barkley Field November 2023 3,100.00 Total for Check Number 42880: 3,100.00
Total for 11/3/2023: 307,522.57
42881 3034 Chris Canellos 11/09/2023
DefSpac11.07.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,125.00 Total for Check Number 42881: 2,125.00
42882 2844 Staci Cole 11/09/2023
DefSpac11.07.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42882: 3,000.00
42883 1264 Virginia Dare 11/09/2023
DefSpac11.07.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,340.00 Total for Check Number 42883: 2,340.00
42884 2416 Cary Kimler 11/09/2023
DefSpac11.03.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,750.00 Total for Check Number 42884: 2,750.00
42885 3117 Kazumi Tsuchiyose 11/09/2023
DefSpac11.08.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,600.00 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 10 Item 2 Page 11 Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42885: 1,600.00
42886 1004 A2Z Business Systems 11/09/2023
AR33950 Copier Maintenance Contract102923-012824, Overages 72923-102823 Copier Maintenance Contract102923-012824, Overages 72923-102823 1,906.72 Total for Check Number 42886: 1,906.72
42887 1005 AAA Rentals 11/09/2023
w3330 Tool Rental Service: Knife Sharpening 09.07.23 Closed 10.18.23 Tool Rental Service: Knife Sharpening 09.07.23 Closed 10.18.23 198.00 Total for Check Number 42887: 198.00
42888 1031 AT&T - 939-103-5058 11/09/2023
000020722314 6505291639&6505291647 (Additional Lines-Museum) 09.25.23-10.24.2 Phone (Additional Lines at Museum) 09.25.23-10.24.23 55.52 Total for Check Number 42888: 55.52
42889 1032 AT&T - 939-103-5059 11/09/2023
000020722315 6505291708(Automated Notification System/DSL) 09.25.23-10.24.23 Phone(Automated Notification System/DSL) 09.25.23-10.24.23 28.53 Total for Check Number 42889: 28.53
42890 1034 AT&T - 939-103-5061 11/09/2023
000020722318 6508512195Phone(Fax) 09.25.23-10.24.23 6508512195Phone (Fax) 09.25.23-10.24.23 55.52 Total for Check Number 42890: 55.52
42891 1036 AT&T - 939-103-5063 11/09/2023
000020722319 6508516795 Phone (Extra Office Number) 09.25.23-10.24.23 Phone (Extra Office Number) 09.25.23-10.24.23 24.39 Total for Check Number 42891: 24.39
42892 1037 AT&T - 939-103-5064 11/09/2023
000020722320 6508517741 La Quest Sewer Pump Station 09.25.23-10.24.23 Phone(Public Works) La Quest Sewer Pump Station 9.25.23-10.24.23 28.55 Total for Check Number 42892: 28.55
42893 1039 AT&T Mobility 11/09/2023
873236230X11062023 Cell phones 873236320 09.29.23-10.28.23 Cell phones 873236320 09.29.23-10.28.23 187.40 Total for Check Number 42893: 187.40
42894 1043 Bay Area News Group 11/09/2023
0006783323 Legal Classified Advertising October 2023 Notice of Adoption Legal Classified Advertising October 2023 Notice of Adoption 91.85 0006785980 Legal Classified Advertising October 2023 Planning Commission Legal Classified Advertising October 2023 Planning Commission 211.66 Total for Check Number 42894: 303.51
42895 1060 California Water Service 11/09/2023
W4321 10.30.23 4321116666 2955 Woodside Rd 6" Fire Service 11.01.23-11.30.23 4321116666 2955 Woodside Rd 6" Fire Service 11.01.23-11.30.23 55.34 Total for Check Number 42895: 55.34
42896 2530 County of San Mateo 11/09/2023
ASC23-24Woodsid FY2023-2024 Animal Care Shelter Construction Costs FY2023-2024 Animal Care Shelter Construction Costs 10,009.00 Total for Check Number 42896: 10,009.00
42897 1308 Embarcadero Media 11/09/2023
79819 Legal Classified Advertising October 2023 Legal Classified Advertising October 2023 385.00 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 11 Item 2 Page 12 Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42897: 385.00
42898 2553 Farallon Company Engineering 11/09/2023
2302-8 Storm Related:Temp.Traffic Signal at Skyline&OLHR 10.3.-11.27.23 Storm Related:Temp.Traffic Signal at Skyline&OLHR 10.3.-11.27.23 24,435.56 2308-3 Storm Related Kings Mountain Road Equestrain & Pedestrian Brdg Storm Related Kings Mountain Road Equestrain & Pedestrian Brdg 129,880.51 Total for Check Number 42898: 154,316.07
42899 2972 FORDE MAZZOLA ASSOC., INC. 11/09/2023
Refund11.03.23 445 Manzanita Way BLDG2020-0294-0295; BLDG2021-0067 Refund C&D 445 Manzanita Way BLDG2020-0294-0295; BLDG2021-0067 Refund C&D 2,000.00 Total for Check Number 42899: 2,000.00
42900 3116 Erin Gleeson 11/09/2023
AC11.05.23 Honorarium Arts & Culture's Frist Friday Presenter 11.03.23 Honorarium Arts & Culture's Frist Friday Presenter 11.03.23 350.00 Total for Check Number 42900: 350.00
42901 3115 Rob Harper 11/09/2023
VA10.31.23 Volunteer Appreciation: Sound Technician for Event Volunteer Appreciation: Sound Technician for Event 100.00 Total for Check Number 42901: 100.00
42902 1167 Herc Rentals, Inc. 11/09/2023
32398710028 Storage Container Rental October 2023 Storage Container Rental October 2023 127.30 Total for Check Number 42902: 127.30
42903 1168 Hillyard 11/09/2023
605285494 Janitorial Supplies: TH Paper Towels Janitorial Supplies: TH Paper Towels 309.75 605285495 Library Janitorial Supplies: 3 Cartons of Tissue Paper Library Janitorial Supplies: 3 Cartons of Tissue Paper 228.68 605285496 Janitorial Supplies: TH & IH Hand Soap Janitorial Supplies: TH & IH Hand Soap 90.10 Total for Check Number 42903: 628.53
42904 3114 Irina Karnkovskaia 11/09/2023
VA10.31.23 Volunteer Appreciation: Pianist for Event 10.20.23Volunteer Appreciation: Pianist for Even 10.20.23t 150.00 Total for Check Number 42904: 150.00
42905 3048 Lasky Trade Printing 11/09/2023
CAL0998 Sudden Oak Death 10/20 & Raptor 10/17 Postcards. Paper Supplies Sudden Oak Death 10/20 & Raptor 10/17 Postcards. Paper Supplies 1,066.41 Total for Check Number 42905: 1,066.41
42906 3074 Legacy Roofing and Waterproofing 11/09/2023
Refund11.03.23 120 Hillside Drive BLDG2023-0503 Refund C&D Deposit 120 Hillside Drive BLDG2023-0503 Refund C&D Deposit 1,000.00 Total for Check Number 42906: 1,000.00
42907 2895 Jean Liang 11/09/2023
Refund11.03.23 340 Jane Dr. BLDG2021-0324 340 Jane Drive BLDG2021-0312, BLDG2021-0324; BLDG2023-0048 C&D 1,187.50 Refund11.03.23 340 Jane Dr. BLDG2021-0321 340 Jane Drive BLDG2021-0312, BLDG2021-0324; BLDG2023-0048 C&D 1,000.00 Refund11.03.23 340 Jane Dr. BLDG2023-0048 340 Jane Drive BLDG2021-0312, BLDG2021-0324; BLDG2023-0048 C&D 5.00 Refund11.03.23 340 Jane Dr. BLDG2023-0048 340 Jane Drive BLDG2021-0312, BLDG2021-0324; BLDG2023-0048 C&D 1,000.00 Total for Check Number 42907: 3,192.50
42908 1148 Gerardo Mendoza 11/09/2023
192 Barkley Fields Janitorial + Disinfecting 10.31.23 Barkley Fields Janitorial + Disinfecting 10.31.23 940.00 238 Museum Janitorial + Disinfecting 10.31.23 Museum Janitorial + Disinfecting 10.31.23 240.00 248 Independence Hall Janitorial 10.31.23 Independence Hall Janitorial 10.31.23 135.00 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 12 Item 2 Page 13 Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
291 Branch Library Janitorial + Disinfecting 10.31.23 Branch Library Janitorial + Disinfecting 10.31.23 1,285.00 302 Town Hall Janitorial + Disinfecting 10.31.23 Town Hall Janitorial + Disinfecting 10.31.23 1,095.00 Total for Check Number 42908: 3,695.00
42909 2225 Mission Uniform 11/09/2023
520397378 Weekly Public Works Uniform Rental Service 11.07.23 Weekly Public Works Uniform Rental Service 11.07.23 35.00 Total for Check Number 42909: 35.00
42910 2926 Ninyo & Moore Geotechnical & Environmental Science 11/09/2023 279745 Geotechnical Consulting Services: 152 Alta Mesa Sept 2023 Geotechnical Consulting Services: 152 Alta Mesa Sept 2023 1,625.00 279746 Geotechnical Consulting Services: 746 Woodside Dr Sept 2023 Geotechnical Consulting Services: 746 Woodside Dr Sept 2023 625.00 279951 Geotechnical Consulting Services: 197 Hardwick Sept 2023 Geotechnical Consulting Services: 197 Hardwick Sept 2023 2,025.00 279952 Geotechnical Peer Review Services: 145 Northridge Ln Sept 2023 Geotechnical Peer Review Services: 145 Northridge Ln Sept 2023 2,220.00 279953 Geotechnical Peer Review Services: 1585 Canada Ln Sept 2023 Geotechnical Peer Review Services: 1585 Canada Ln Sept 2023 3,135.00 279954 Geotechnical Peer Review Services: 633 Southdale Way Sept 2023 Geotechnical Peer Review Services: 633 Southdale Way Sept 2023 3,135.00 Total for Check Number 42910: 12,765.00
42911 2813 Occasions, etc. 11/09/2023
34334 2 Nameplates for New Employees in Planning 2 Nameplates for New Employees in Planning 69.32 Total for Check Number 42911: 69.32
42912 1245 ODP Business Solutions, LLC 11/09/2023
334501236001 Supplies: Copy Paper, Envelopes Supplies: Copy Paper, Envelopes 99.02 335751691001 Supplies: (2) Coffee Supplies: (2) Coffee 34.58 335798783001 Supplies: Planner, Printer Toner Supplies: Planner, Printer Toner 255.28 337772387001 Supplies: Gel Pens 4-Pk Black Supplies: Gel Pens 4-Pk Black 7.10 337772975001 Supplies:Rectractable, Click, Gel Pens & SweetnerSupplies:Rectractable, Click, Gel Pens & Sweetner 49.44 Total for Check Number 42912: 445.42
42913 1246 O'Grady Paving Inc. 11/09/2023
7253 Contract 23029-2023 Road Rehabilitation Various Town Locations Contract 23029-2023 Road Rehabilitation Various Town Locations 357,930.74 Total for Check Number 42913: 357,930.74
42914 2900 Melanie Olson 11/09/2023
Reimb11.06.23 CA APA Annual Conference Reimbursement: Hotel, Uber, PerDiem CA APA Annual Conference Reimbursement: Hotel, Uber, PerDiem 1,260.94 Total for Check Number 42914: 1,260.94
42915 3014 Parametrix, Inc. 11/09/2023
49829 On-Call Plan. Traffic Eng.September 2023 On-Call Plan. Traffic Eng.September 2023 3,046.25 Total for Check Number 42915: 3,046.25
42916 2226 Quench USA, Inc. 11/09/2023
INV06462512 2 Water Units for TH/Public Works 10.20.23-11.19.23 2 Water Units for TH/Public Works 10.20.23-11.19.23 158.60 Total for Check Number 42916: 158.60
42917 1513 St. Francis Electric, LLC 11/09/2023
23166706 TS & SL Maintenance- October 2023 TS & SL Maintenance- October 2023 290.00 Total for Check Number 42917: 290.00
42918 1385 Stepford 11/09/2023
2306595 IT Service Overage/After Hours 09.24.23-10.31.23IT Service Overage/After Hours 09.24.23-10.31.23 412.50 AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 13 Item 2 Page 14 Town Council Meeting November 28, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42918: 412.50
42919 1095 Sweeping Corporation of America 11/09/2023
107349CS Monthly Sweep Fee for October 2023 Monthly Sweep Fee for October 2023 1,513.68 Total for Check Number 42919: 1,513.68
42920 2023 Jennifer Zweben 11/09/2023
1-2023 Update WACC Website Jan-Oct 2023 Update WACC Website Jan-Oct 2023 3,000.00 Bandana-2023 Creation of Design for Promotional Volunteer Appreciation Gift Creation of Design for Promotional Volunteer Appreciation Gift 200.00 Total for Check Number 42920: 3,200.00
Total for 11/9/2023: 572,805.74
Report Total (147 checks): 2,510,956.43
AP Checks by Date - Detail by Check Date (11/14/2023 2:26 PM) Page 14 Item 2 Page 15 Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 3
From: Jennifer Li, Town Clerk November 28, 2023
Reviewed By: Kevin Bryant, Town Manager
SUBJECT: MINUTES FOR APPROVAL
The draft Town Council minutes of the special and regular meetings of July 25, 2023; regular meeting of September 12, 2023; and, special and regular meetings of September 26, 2023, are attached for review and approval.

Item 3 Page 1 Town Council Meeting November 28, 2023
Town Council Special Meeting July 25, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL SPECIAL MEETING MINUTES July 25, 2023
Independence Hall, 2955 Woodside Road, Woodside 6:30 p.m.

CALL TO ORDER

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw

COMMUNICATIONS
6:30 PM CLOSED SESSION
Conference with Legal Counsel - Anticipated Litigation (Government Code §54956.9(b)): One Case

REPORT FROM CLOSED SESSION
Ms. Savaree reported that the Council voted 5-0 with Mayor Shaw recused to initiate inspection work for 570 Mountain Home Road.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at approximately 6:45 p.m. ________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 3 Page 2 Town Council Meeting November 28, 2023

ATTACHMENT A
DRAFT
July 25, 2023 Page 1
DRAFT

TOWN OF WOODSIDE
TOWN COUNCIL MEETING MINUTES July 25, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:00 p.m.

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw Staff Present:

Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Sean Rose, Town Engineer/Director of Public Works
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Councilmember Wall led the Pledge of Allegiance.

COMMUNICATIONS
Dave Burow, Sheridan Way, asked for the status of installing automated license plate readers around Town.

Mr. Bryant said Flock Safety is still in the permitting phase and does not have an estimated time of completion yet.

Councilmember Brown requested staff to inform the Council whenever staff knows.

APPOINTMENTS
Report and Recommendation from the Town Council Committees Appointments Subcommittee:
a. Emergency Preparedness Committee
b. Environment & Conservation Committee
Councilmember Goeld said after discussing with the Chairs of the Committees, they would recommend appointing Claudia Medina to both Committees.

Councilmember Goeld moved to appoint Claudia Medina to the Committees.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

CONSENT CALENDAR

1. Register of Demands Against the Town of Woodside from June 16 through July 15, 2023.

2. Approval of Minutes: Regular Meetings of May 9 and May 23, 2023.

Item 3 Page 3 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting

ATTACHMENT B
DRAFT
July 25, 2023 Page 2
DRAFT

3. Resolution Accepting the Claim Submitted by Jacob Shulman on June 13, 2023, in the Amount of $21,098.91.

Resolution No. 2023 - 7611

4. Review and Approve the Town’s Response to the San Mateo County Grand Jury Report:
“Accessory Dwelling Units: Affordable Housing’s Panacea or Prevarication?”

5. Resolution Changing the Name of the Environment and Conservation Committee to the Environment and Open Space Committee and Amending the Charter.

Resolution No. 2023 - 7612

6. Resolution Authorizing the Town Manager to Execute a Professional Services Agreement with M-Group for Preparation of Multi-Family Zoning Requirements and Objective Design Standards; with Associated Revisions to the General Plan and Emerald Lake Hills Specific Plan, at Sites Designated for Multi-Family Housing in the Town’s Housing Element, in the Amount Not-To-Exceed $79,343.

Resolution No. 2023 - 7613

7. 2022-23 Annual Treasurers’ Report.

8. Two Resolutions Continuing the On-Going Declarations of Local Emergency.

Resolution No. 2023 - 7614 and No. 2023 - 7615

9. Resolution Authorizing the Town Manager to Enter into an Agreement with CivicPlus in an Amount not to Exceed $32,875.00 for Redesign and Hosting of the Town of Woodside’s Website.

Resolution No. 2023 - 7619

10. Resolution Approving 136 Bardet Road (APN 073-050-190) to Connect to the Town Center Sewer Assessment District.

Resolution No. 2023 - 7616

11. Resolution: (1) Approving a Sewer Service Allocation to 234 Albion Ave., Pursuant to Municipal Code Section 51.126; (2) Consenting to the Annexation of this Property into the Town Center Sewer Assessment District; and (3) Authorizing the Town Manager to Execute Revised Agreements with the City of Redwood City and Fair Oaks Sewer Maintenance District to Add This Property into the Approved Service Area for the Town Center Sewer Assessment District.

Resolution No. 2023 - 7617

12. Resolution Authorizing the Town Manager to Execute a Contract Amendment with Harrison Engineering Inc. for $19,962 for Additional Construction Engineering Support for the Glens Path Phase 2 and Phase 3 Project.

Resolution No. 2023 - 7618

13. Resolution (1) Approving the Plans and Specifications for the Kings Mountain Road/Woodside Road Crosswalk Project, (2) Authorizing Bidding of the Project for Construction, and (3) Authorizing the Town Manager to Execute a Construction Contract for the Project in an Amount Not-to- Exceed $140,000, Which Includes $20,000 for Construction Contingency.

Resolution No. 2023 - 7620
Item 3 Page 4 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting
DRAFT
Town Council Meeting Minutes July 25, 2023 Page 3
DRAFT
Councilmember Brown pulled Items 9 and 13 for discussion.

Councilmember Wall pulled Item 4 for discussion.

Councilmember Fluet moved approval of the Consent Calendar Items 1-3, 5-8, 10-12.

Motion seconded by Councilmember Dombkowski and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
Regarding Item 9, Councilmember Brown requested that the website have a searchable database.

Mr. Bryant stated that can be done.

Regarding Item 13, in response to the Council’s questions, Mr. Rose stated: the electric signs will be small flashing beacons that are solar-powered, like the lights at the School and Woody the Fish; he has followed up with Ms. Voelke about her comments regarding sight lines and roads, and they will be addressed in the project.

Regarding Item 4, Councilmember Wall asked about the authority of the San Mateo Grand Jury and whether this could impact the Housing Element process.

In response, Ms. Savaree stated: the Grand Jury is appointed by the County judge; it will not impact the Housing Element.

Councilmember Fluet moved approval of the Consent Calendar Items 4, 9, and 13.

Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

PUBLIC HEARING
A. Review of an Appeal (APPL2023-0003) of the Planning Commission’s approval of Resolution No. 2023-002, completing the required one-year review of Conditional Use Permit (CUSE2019-0001) and finding that the permittee, Menlo Country Club, complied with the Operational Conditions of Approval during the first year following the completion of the project.

Resolution No. 2023 -
Councilmember Brown needed to be recused because he lives within 500’ of the Menlo Country Club. He left the room at 7:13 p.m.

Mr. Schaan presented the staff report.

Council questions included: the threshold for when site improvements need to go back to the Planning Commission for review or is it a subjective call by the Planning Director; status of the electrical servicing the shade structure; whether the Council could address the appellants’ request to deny amplification of the pool area; how the shade structure is currently being used; whether the definition of an event could be discussed tonight; how changes are made to a Conditional Use Permit (CUP); whether the fact that electricity is still installed at the shade structure is a violation of the CUP; where the sound meters are located and whether they are measuring peak readings or spread over a period of time.

Item 3 Page 5 Town Council Meeting November 28, 2023
DRAFT
July 25, 2023 Page 4
DRAFT
In response to the Council’s questions, Mr. Schaan stated: the threshold is subjective and considers the scope of the project; in this case, the previous Planning Director viewed the project as a lawn area and shade covering not requiring Planning Commission review; currently, the Menlo Country Club (MCC) has not removed the electrical service and intends to apply for a Permit; the electrical service is not something staff would approve as it could intensify use of the area; the MCC and appellants have noted that the shade structure is being used for dining and lounging; regarding the sound meters, he deferred the questions to the appellants.

In response to the Council’s questions, Ms. Savaree stated: the Council is reviewing whether the MCC complied with their operational conditions; the MCC has the right to operate as long as they comply with their CUP; the definition of an event could be discussed tonight; the CUP has conditions under which a business can operate, and if the Council determines that a business is violating the CUP, the Council can open up the CUP for amendment or revocation; the Planning Commission found that the MCC would not be in compliance of their CUP if there was electrification of the shade structure area.

Kevin Greenwood, Sheridan Way, stated: his dissatisfaction with the appeal process and hearing; the history of development at the MCC over the years that intensified noise projected onto his property and were not part of the approved plans (e.g., removal of sound barrier trees, creating a large lawn area) thereby contributing to the lack of enjoyment of their home; sound is amplified uphill by 10 decibels so a sound meter at the MCC property line is not helpful; the MCC is in violation of their CUP.

Debbie Mendelson, Sheridan Way, spoke of: needing to leave their home whenever there were scheduled events at the MCC; not receiving the annual calendar of events for 2021 and 2022 by January 1st as required by the CUP; her disappointment with the accuracy of the sound meter, the replacement trees will not be large enough until long after she is gone, and how the MCC exceeds the allowed number of annual events.

Mr. Greenwood requested that the Town supply them with a sound meter like the one supplied to the MCC.

Ms. Mendelson stated that from 2019 – 2021, not one Planning Commissioner, ASRB member, or Councilmember visited her property during an event.

Council questions of appellants included: a request to go through each of the 15 conditions and whether they are being followed; whether they think there is any benefit to additional sound mitigation; how they receive regular updates as schedules evolve; what the highest reading is they recorded with their own sound meter.

In response to the Council’s questions, Ms. Mendelson and Mr. Greenwood stated: so far, the 2023 event calendar did not include 27 events; there were various times when there was excessive sound outside of the operational hours; the pool area went from operating six months a year to 12 months a year; she does not know what Conditions 8 and 9 are; regarding Condition 11, 450 members does not mean 450 people; including spouses and children up to 27 years old, there could be in excess of 1,200 – 1,400 people; a sound wall may be beneficial to noise mitigation; one of the Planning Commissioners have said that a sound wall would need to be 24’ tall and curved; removing the opportunity for dining and amplified sound in the area would solve many issues; they do not receive any schedule updates; they have been told to consult the MCC website for updates, however, it is ridiculous to consult a website to determine whether they can invite friends over; they have recorded a sound level of 68 dB when conversation was occurring without amplification, and they try to be away whenever there is amplified sound.

Mayor Shaw invited representatives of the MCC to speak.

Alex Merritt, legal representative for the MCC, stated: Steve Gonzales, general manager, is here tonight; they request Council to deny the appeal as the MCC has complied with the CUP conditions; regarding the Item 3 Page 6 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting
DRAFT
Town Council Meeting Minutes July 25, 2023 Page 5
DRAFT
event calendar, the website is updated in real time and the MCC updates the neighbors within 14 days of an event; regarding amplified sound, there is no evidence that the MCC is violating the maximum reading at the location approved by staff; regarding membership, the limit is 480; there is disagreement about a definition of event; the shade structure is outside of the scope of the CUP; the MCC has retained an electrical contractor to obtain a permit for the electrical outlet, and the MCC does not want to turn the outlet into an issue so they can remove it if the Council requests it.

Council questions of the respondents included: whether they have been supplying the annual events calendar to the neighbors by January 1st; clarification about the fire road; why the number of events in 2021 and 2022 are significantly below the threshold; how many events they expect to have this year; clarification about tree removal that acted as a natural sound barrier; clarification about the BBQ outside of the patio; whether the sound meter measurements (71.5 dB as shown in Exhibit B, October 14, 2021, MCC Stag Dinner) are appropriate and necessary for large events to function; do they feel they have done everything reasonable for sound mitigation for the adjacent property; when the Planning Commission viewed the sound meter location back in 2019; how the shade structure is being used and whether food is being served; whether many of these events are occurring at night; was the lawn area a part of the original construction; out of 20 events a year, how many will involve dining.

In response to the Council’s questions, Steve Gonzales stated: they have prepared a calendar annually and if there is an event where there is amplified noise, they send emails; for 2021, the hard copy may not have been available until January 15; for 2022, they were on time; the fire road was built in 2019, which was before his employment at the MCC; in 2021-2022, they were under construction and there was COVID; even now, the number of events are significantly below 250; they expect to have 90 events for 2023; he is unsure which trees acted as a natural sound barrier, however, the MCC went through an exhaustive process including submitting an arborist report and all approved with the building permit; regarding the BBQ smells, there was one time they went outside of the fence line, however, that’s still the MCC property; he cannot speak to the direction of the wind; after much discussion about where the readings would be taken, it resulted in an agreed upon location by the Planning Commission; they feel they have done everything reasonable for sound mitigation; he provided tours to the Planning Commission in February 2023, and does not know who was on site in 2019; the shade structure provides shade in an area where there is no other shade for kids, dining, and special events; all a-la-carte dining happens on the deck in front of the building where there are roughly 50 seats; amplified sound would not be there unless there is a scheduled event; the MCC can only do food and beverage service from May through October, so they typically operate from Memorial Day to Labor Day; they do lunch and some dining five to six Friday nights; the space is being used for seating only; they may have five to six BBQs a year and five to six additional events beyond that.

In response to the Council’s questions, Mr. Merritt stated: the maximum sound limit is 85 dB; he is not an acoustical engineer; certain events need to be amplified to be carried across a certain area.

In response to the Council’s question about the lawn area, Mr. Schaan stated: the grass area was a part of the original CUP that was reviewed by the Planning Commission and the Town Council in 2019; there was a tree in that area that was always proposed for removal.

The Public Comment period opened at 9:00 p.m.

Dave Burow, Sheridan Way, spoke of: the effectiveness of the two-story building blocking sound to his house; how Debbie and Kevin live in an amphitheater; encouraging Council not to allow activities that generate sound on the south side of the building or somehow do a better job limiting it; being wary of battery-powered substitutes even if electrical service is removed from the shade structure; how from his fence, it appears the landscape screening is dead; urging Council to reopen the CUP for modification.

The Public Comment period closed at 9:07 p.m.

Mayor Shaw invited the appellants and respondents to make closing statements.

Item 3 Page 7 Town Council Meeting November 28, 2023
DRAFT
July 25, 2023 Page 6
DRAFT
Ms. Mendelson thanked the Council for listening to their concerns; she is not saying that the MCC should not operate; the request is for consideration for the activities that this new lawn area has created; if they knew that a sound wall would prevent noise, that would be outstanding; the original CUP from 1964 states that the operation of the MCC cannot affect the pleasure and use of neighboring properties.

Mr. Greenwood stated: the number of events is going to increase as time continues.

Mr. Merritt emphasized that the purpose of the meeting is to review the 15 conditions for compliance, not whether new conditions should be imposed; there has not been any evidence that the MCC is in violation of the CUP; staff and the Planning Commission has done a thorough review.

Council deliberations included: there needs to be operational conditions on the shade structure (e.g., prohibition of dining and other large-scale events); the use of the shade structure has been “mission creep”; the current CUP conditions are loosely written and it is difficult to determine whether there has been a violation; there is a lack of neutral data on sound measurements; interest in installing a sound monitoring device on the appellants property; encouraging the MCC to be good neighbors; “event” needs to be further defined; requesting that the electrical outlet be removed from the shade structure.

Councilmember Goeld moved to deny the appeal with the following three conditions: 1) to limit the use of the shade structure to provide shade for people using the lawn area or the pool (no dining, tables, and chairs); 2) the electrical service to the shade structure must be removed; and, 3) the Town will install a sound monitor on the Mendelson/Greenwood’s deck to collect data that will be reviewed by the Council in one year.

Motion seconded by Councilmember Dombkowski and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
ABSTAIN: Councilmember Brown
Councilmember Brown returned at 10:30 p.m.

NEW BUSINESS
Mayor Shaw moved to continue Items B and C to a future meeting.

Motion seconded by Councilmember Goeld and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
B. Direction to Staff Regarding an Ordinance to Amend the Town Municipal Code Chapter 32, Article I, Regarding the Composition of the Planning Commission.

This item was continued to a future meeting.

C. Study Session: Architectural and Site Review Board Membership.

This item was continued to a future meeting.

REPORTS
D. Town Manager’s Oral Report on January and March Storm-Related Proclaimed Emergencies.

Item 3 Page 8 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting
DRAFT
July 25, 2023 Page 7
DRAFT
This item was continued to a future meeting.

E. Mayor and Councilmember Communications.

Councilmember Fluet spoke of the informative insurance webinar hosted by the Mayor and a C/CAG meeting that occurred last week.

Mayor Shaw added that the insurance virtual Town Hall had at least 350 attendees. There was good information, but no concrete solution yet.

Councilmember Fluet announced that one lane of Highway 84 is opening on July 31, 2023, as CalTrans promised.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at 10:32 p.m.
________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 3 Page 9 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting
DRAFT
Town Council Meeting Minutes September 12, 2023 Page 1
DRAFT

TOWN OF WOODSIDE
TOWN COUNCIL MEETING MINUTES September 12, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

COUNCILMEMBER JENNIFER WALL’S TELECONFERENCE LOCATION: Business Center, Ground Floor of The William Vale, 111 N 12th St, Brooklyn, NY 11249.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:00 p.m.

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw Staff Present:

Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Sean Rose, Town Engineer/Director of Public Works
Melissa Cardinale, Assistant to the Town Manager

PLEDGE OF ALLEGIANCE
Councilmember Brown led the Pledge of Allegiance.

COMMUNICATIONS
Christin New spoke regarding community sirens and how they helped other communities in emergencies.

Mayor Shaw thanked Ms. New for her presentation.

Thalia Lubin spoke about the history tour event with the County on August 19, 2023 and that the Woodside History Committee will be creating a brochure for a self-guided walking tour around town center. She thanked Sean Rose for his time with the Town.

PRESENTATIONS
Mayor’s Honor Coin: Cori Moesta
Mayor Shaw read a proclamation for Ms. Moesta. He spoke about Ms. Moesta’s work over the years and presented her with a Mayor’s Honor Coin.

Ms. Moesta spoke about working with those who have a strong community spirit and work hard to make the town a better place. She thanked the Council, Town staff, Woodside Fire Protection District, and Fire Safe San Mateo County for their time, effort, and assistance in getting tasks accomplished.

Proclamation: Sean Rose on the Occasion of His Retirement Mayor Shaw presented Mr. Rose with a Mayor’s Honor Coin and read a proclamation honoring Mr. Rose on his retirement.

Mr. Rose spoke about his time working for Woodside and expressed his thanks to the Town Council and Town staff.

Item 3 Page 10 Town Council Meeting November 28, 2023

ATTACHMENT C
DRAFT
September 12, 2023 Page 2
DRAFT
David Mittelman expressed his gratitude to Mr. Rose, especially his assistance with the winter storm damage.

CONSENT CALENDAR

1. Register of Demands Against the Town of Woodside from July 16 through August 31, 2023.

2. Approval of Minutes: Regular Meetings of June 13 and June 27, 2023.

3. Resolution Authorizing the Town Manager to Execute an Agreement with Teri Black & Company, LLC, for Recruitment Services for the Town Engineer/Director of Public Works Position.

Resolution No. 2023 - 7622

4. Resolution Changing the Employer Contribution to the Section 125 Plan.

Resolution No. 2023 - 7623

5. Resolution Rejecting the Claim Submitted by Keith Attard on July 19, 2023 in the Amount of $9,222.18.

Item Tabled to September 26, 2023

6. Two Resolutions Terminating the On-Going Declarations of Local Emergency.

Resolution No. 2023 - 7624 and No. 2023 - 7625

7. 2023-24 July Monthly Investment Activity Report.

8. Resolution Consenting to the Annexation of Land to the Fair Oaks Sewer Maintenance District for 540 Moore Road (APN 073-132-090).

Resolution No. 2023 - 7626

9. Resolution: (1) Approving a Sewer Service Allocation to 1585 Canada Lane, Pursuant to Municipal Code Section 51.126; (2) Consenting to the Annexation of this Property into the Town Center Sewer Assessment District; and (3) Authorizing the Town Manager to Execute Revised Agreements with the City of Redwood City and Fair Oaks Sewer Maintenance District to Add This Property into the Approved Service Area for the Town Center Sewer Assessment District.

Resolution No. 2023 - 7627

10. Resolution Accepting Completion of the Woodside Road Median Island Beautification Project and Authorizing the Town Clerk to Record a Notice of Completion.

Resolution No. 2023 - 7628

11. Resolution Authorizing the Town Manager to (1) Execute an Amendment to the Construction Contract with Andreini Brothers Inc. in the Amount of $75,000 for Additional Construction Contingency for the Glens Path Phase 2/Phase 3 Project, and (2) Execute a Contract with Consor PMCM, Inc. in the Amount of $74,600 for Project Construction Inspection and Construction Management.

Resolution No. 2023 - 7629

12. Resolution Accepting Completion of the Old La Honda Road Emergency Paving Project and Authorizing the Town Clerk to Record a Notice of Completion.

Resolution No. 2023 - 7630
Item 3 Page 11 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting
DRAFT
September 12, 2023 Page 3
DRAFT
Mayor Shaw pulled Item 5 and indicated staff asked to table this item to September 26, 2023. Mayor Shaw pulled Item 11 for discussion.

Councilmember Fluet moved approval of the Consent Calendar Items 1-4, 6-10, and 12.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
Mayor Shaw indicated he pulled Item 11 for Mr. Rose to provide an update on the Glens Pathway project.

Mr. Rose presented an update on the status of this project. He indicated there are areas where work hasn’t started because PG&E needs to relocate a gas main and a hydrant needs to be moved by CalWater.

Councilmember Brown stated this was quite a project and Mayor Shaw stated this project is the definition of safe routes to school.

Mayor Shaw moved approval of the Consent Calendar Item 11.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

NEW BUSINESS
A. Resolution Accepting the Grant of a Public Access Easement Along the Frontage of 324 Glenwood Avenue to be Improved and Used as a Public Pathway.

Resolution No. 2023 - 7631
Mr. Rose Sean presented the staff report.

The Public Comment Period opened at 7:46 p.m.

Mr. Warford, 324 Glenwood Avenue, spoke about how he wants to grant access for a continuous public pathway. He asked Council to explore other places where parking spaces can be added in the Glens.

Mayor Shaw thanked Mr. Warford for his presentation and his request to grant the easement.

The Public Comment Period closed at 7:54 p.m.

The Council’s comments included: thanks to Mr. Warford for his gift to the Town.

Councilmember Dombkowski moved approval of the Resolution.

Motion seconded by Councilmember Fluet and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
Mayor Shaw requested a 5-10 minute recess to escort Mr. Rose from Independence Hall on his last day of employment with the Town. The Council presented him with gifts.

A recess was taken from 8:00 p.m. to 8:08 p.m.

Item 3 Page 12 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting
DRAFT
September 12, 2023 Page 4
DRAFT
B. Direction to Staff Regarding an Ordinance to Amend the Town Municipal Code Chapter 32, Article I, Regarding the Composition of the Planning Commission.

Mr. Bryant presented the staff report.

Council and staff discussion included: history of appointing members out of district, cancellation of meetings due to lack of quorum or no agenda items; comparison of other municipalities’ appointment process; the process of using the rule of necessity if several members have to recuse themselves and there isn’t a quorum; at large or by-district appointment process; public comments in previous meetings asked Council to have by-district representation.

The Public Comment Period opened at 8:24 p.m.

Steve Lubin stated: he was appointed as a Planning Commissioner both in district and out of district; it is good to have flexibility and have all districts represented; he likes the proposal of appointing one member from each district and two at large.

Daron Evans stated: support for Option 4 which is appointing one member from each district.

Kim Hansen stated: when this topic was brought up before, the public desire was to keep the Planning Commission at seven and that district representation was important; Option 2 to have seven members would help with attendance and representation.

The Public Comment Period closed at 8:28 p.m.

Council comments included: aligning Planning Commission appointments with the Town Council districts; by-district versus at large representation; streamlining the planning process for projects; smaller quorum with five members instead of seven; decisions of the Planning Commission are reviewed by the Town Council; direction to staff to amend the ordinance to five members with by-district representation; succession process will be discussed when the draft ordinance is on a future agenda.

C. Study Session: Architectural and Site Review Board Membership.

Mr. Bryant presented the staff report.

Council and staff discussion included: how many Planning Commission meetings are held to review Architectural and Site Review Board decisions; process for Planning Commission/staff review of projects if the ASRB is disbanded; if additional staff would be necessary to review projects; could work be given to a consultant or panel of consultants; new/future regulations from the state and how those would impact projects; legislation regarding hybrid meetings; time and cost for projects to be reviewed by the ASRB; reviewing the types of projects that are brought to the ASRB for review; problems with meeting the quorum requirements to hold meetings; possibly changing the meeting time.

The Public Comment Period opened at 9:22 p.m.

Steve Lubin stated: there is a lack of respect for architects; the Town’s ordinances require an architect to serve on the ASRB.

Thalia Lubin stated: the complexion of Woodside has changed dramatically; having five members like the Planning Commission and Council makes sense; maybe having meetings once a month and changing the time might attract applicants.

Daron Evans stated: he conducted a poll of his neighborhood group in the Glens; five voted to disband the ASRB and have staff review projects, and one voted to disband and have a consultant review projects; it Item 3 Page 13 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting
DRAFT
September 12, 2023 Page 5
DRAFT
seems like an onerous process that adds thousands of dollars to projects.

Frank Rosenblum stated: he has served on the ASRB for the last five years; two members chose not to come back to meet in person after the pandemic; the ASRB is valuable to the Town; Woodside is very unique in its rural design standards; the ASRB allows the public to have a little more say in what goes into their community; he is against disbanding the ASRB; he doesn’t like the idea of hiring outside professionals; there should be five members, not three; the day and meeting time should be reviewed since it is difficult to attend a meeting at 4:30 on a Monday; the appointment term of four years should be reviewed and maybe set to two years.

David Mittelman stated: a later start time with a shorter term should be reviewed by the Council; he has a project that has gone through the ASRB and he found the feedback valuable; the review process and requirements could be evaluated to see if the process can be streamlined.

The Public Comment Period closed at 9:35 p.m.

Council comments and questions included: bringing back a further study of the options for disbanding the ASRB and having staff review projects or folding the duties into the Planning Commission; streamlining the project review process and possibly amending the Woodside Municipal Code; bringing back options to improve the ASRB by reviewing the meeting day/time and length of terms; issues with meeting quorum; conduct a poll of past/present ASRB members for suggestions on how to improve the ASRB; bring back proposed Options A and D from the staff report for further study session.

REPORTS
D. Mayor and Councilmember Communications.

Mayor Shaw thanked staff for the new chairs in Independence Hall. The Town and San Mateo County Sheriff’s Office will be hosting a Firearm Safety Day on September 30, 2023.

Councilmember Brown spoke about the installation of the license plate readers.

Councilmember Dombkowski thanked the Mayor and his wife for hosting the Council and staff at the holiday event.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at 10:11 p.m.
________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 3 Page 14 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting
Town Council Special Meeting September 26, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL SPECIAL MEETING MINUTES September 26, 2023 Independence Hall, 2955 Woodside Road, Woodside 6:00 p.m.

CALL TO ORDER

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw

COMMUNICATIONS
6:00 PM CLOSED SESSION
Public Employment Performance Evaluation: Town Manager (Government Code Section 54954.5(e))
Public Employment Performance Evaluation: Town Attorney (Government Code Section 54954.5(e))

REPORT FROM CLOSED SESSION

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at approximately 6:50 p.m. ________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 3 Page 15 Town Council Meeting November 28, 2023

ATTACHMENT D
DRAFT
September 26, 2023 Page 1
DRAFT

TOWN OF WOODSIDE
TOWN COUNCIL MEETING MINUTES September 26, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:00 p.m.

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw Staff Present:

Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Sindhi Mekala, Deputy Town Engineer
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Four third graders from the Woodside Elementary School led the Pledge of Allegiance.

COMMUNICATIONS
Don Pugh, Glenwood Avenue, spoke of: his opposition to the proposed seven-foot asphalt sidewalk in front of his house; filing a formal complaint that the Town is not complying with regulations to preserve significant trees; requesting Council support to save three trees.

Mr. Bryant explained: the Glens Pathway Project is responding to a real safety issue involving pedestrians in the roadway; the design of the path was approved by the Council, and safety has always been the priority if any changes arose; when the path is along a fence/wall, the path is designed to be five feet wide; in front of Mr. Pugh’s house, there was not enough space available to maintain the approved current and objective level of safety; staff has a tentative plan to try to preserve two trees near the proposed retaining wall; the third tree has a lower chance of survival, and is something that will be assessed in real time as the contractor begins work there; PG&E is planning to start their work on the gas main relocation along Glenwood Avenue on Monday, October 2, 2023; it is anticipated to be a two-week project with mid-day closures occurring for three days; for any project in Town, if a plan has tree removal, it is approved as part of that package.

Mayor Shaw requested that all neighbors be notified of the closures.

Mr. Pugh requested revisiting the details of the design in front of his house to find a better solution.

Terry Warford, Glenwood Ave, requested that Council place a Glens neighborhood parking assessment on an upcoming agenda to address the elimination of the five parking spots on Glenwood Avenue.

Mayor Shaw spoke of: conversations that have begun to resolve that issue; his appreciation for Mr.

Warford’s easement granted two weeks ago.

CONSENT CALENDAR

1. Approval of Waiver of Full Reading of Ordinance, per Government Code Section 36934 Item 3 Page 16 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting

ATTACHMENT E
DRAFT
September 26, 2023 Page 2
DRAFT

2. Register of Demands Against the Town of Woodside from September 1 through 15, 2023.

3. 2023-24 August Monthly Investment Activity Report.

4. Review and Approve the Town’s Response to the San Mateo County Grand Jury Report: “Bike Safety in San Mateo County: Making Bicycling Safer in the County.”

5. Resolution Relocating Public Utility Easement by Acceptance of Grant of New Public Utility Easement and Summary Vacation of Prior Public Utility Easement (APN 069-150-700).

Resolution No. 2023 – 7632
Mayor Shaw pulled Item 4 for discussion.

Councilmember Fluet moved approval of the Consent Calendar Items 1-3, and 5.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
Regarding Item 4, Mr. Bryant presented the staff report. Captain Fox is available to answer any questions.

Council questions included: are any of the anecdotal statements in the comments regarding the Circulation Committee or anywhere else relevant enough to amend the Grand Jury response; the binding effect of the response regarding structure and procedure; whether the Circulation Committee was involved in preparing the response.

In response to the Council’s questions, Mr. Bryant stated: Mr. Lubin’s comments are additional information; the Council may amend the finding responses; there is no binding effect of the response; the Circulation Committee was not involved; Captain Fox has spoken with Mr. Lubin, and Captain Fox has committed to an ongoing dialogue as well.

The Public Comment Period opened at 7:24 p.m.

Steve Lubin, Palm Circle Road, stated: the Town has been a hinderance in solving issues rather than help; he was pleased talking with Sheriff Corpus and Captain Fox, who were very cooperative; his comments outline his expectations, which he does not think will take much to follow through.

The Public Comment Period closed at 7:26 p.m.

Council comments and questions included: a suggestion to include Mr. Lubin’s letter with the Council response to the Grand Jury; an invitation for Captain Fox to respond to Mr. Lubin’s recommendation of making enforceable items from Sheriff’s Department; whether more could be done to increase safety for bicyclists on narrow roads without shoulders.

In response to the Council’s questions, Captain Fox stated: there is legislation to enforce laws, and there is enforcement; Mr. Lubin is seeking to bridge the gap between unreported incidents and reported accidents; the Sheriff’s Department relies on education, enforcement, and engineering; there are processes to track complaints that come in; notices are sent to registered owners if there is video surveillance; there is only so much a Sheriff’s Department can do under California laws; bicycle safety is an ongoing challenge in every city; the Sheriff’s Department is willing to collaborate and do the best job with what is available.

Councilmember Dombkowski moved approval of Consent Calendar Item 4 with the additions of Mr. Lubin’s letter and the following statement, “The Town Council had a full discussion, and a Town resident Item 3 Page 17 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting
DRAFT
September 26, 2023 Page 3
DRAFT
provided a memorandum with advocacy recommendations, anecdotal statements, and description of experiences that helped to illuminate the issue, and which differ from the Town's findings. The Council voted to include this memorandum as an enclosure with this letter.” Motion seconded by Councilmember Fluet and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

PUBLIC HEARING
A. Introduction of an Ordinance Amending Section 32.01 of the Woodside Municipal Code to Reduce the Size of the Planning Commission to Five Members.

Ordinance No. 2023 - 630
Mr. Bryant presented the staff report.

Council questions included: Commissioner Voelke’s intentions in serving her out-of-district term; whether the alternative approach for appointment would allow anyone from the district to apply; whether any feedback to this report was received.

In response to the Council’s questions, Mr. Bryant stated: there have not been any discussions with Commissioner Voelke regarding her intentions; yes, the alternative approach would allow anybody within the district to apply; this report was sent to the Planning Commission, and he did not receive anything back.

The Public Comment Period opened at 7:42 p.m.

Maggie Mah, Jefferson Avenue, expressed concern that five districts would not adequately represent the unique areas of Woodside.

The Public Comment Period closed at 7:45 p.m.

Council comments and questions included: surprise to receive such little feedback on this topic; Commissioner Kutay, District 4, strongly supports five districts plus two at-large representatives; even in small areas of Town, there are tremendous distinctions in geography (slopes, creeks, bridges, and traffic flows); the district lines are appropriate; compared to other municipalities, the Town currently has very high representation; the emailed comments over the years were included in the packet at the last meeting; support for the Ordinance as written; five Commissioners would be easier to recruit; having all Commissioners reapply would be chaotic and unnecessary, therefore, the preference is for letting Commissioners complete their terms; Commissioners have shown that they look out for the interests of all of Woodside; moving to five districts makes the most sense; a Commissioner from District 1 supports the alternative approach to implementation and moving to five Commissioners; it makes sense for the Planning Commission districts to coincide with the Council districts; perhaps Council can focus on where there is no in-district representation (i.e., District 3), and let the other terms complete; whether there is flexibility for existing Commissioners when reapplying; support for the alternative approach to implementation; wanting to avoid preferential treatment.

In response to the Council’s questions, Ms. Savaree stated: there is a removal process if Council is displeased with a Commissioner; that is not the situation here; Council has the option to end all terms; regarding flexibility, during the interview process, Council is looking for expertise and experience.

Councilmember Dombkowski moved to introduce the ordinance, and to do the alternative reappointment process.

Item 3 Page 18 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting
DRAFT
Town Council Meeting Minutes September 26, 2023 Page 4
DRAFT
Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

NEW BUSINESS
B. Resolution Ratifying Ordinance No. 13-2023 of the Woodside Fire Protection District, Adopting by Reference the 2021 International Fire Code with the 2022 California Amendments and Woodside Fire Protection District Board Determined Amendments and Additions.

Resolution No. 2023 - 7633
Mr. Bryant presented the staff report. Kim Guiliacci, future Fire Marshal, is present tonight.

Council questions included: whether any mandatory changes affect existing homes/facilities; which item will require additional costs; what the trade-offs would be for residents to balance fire protection and construction constraints (i.e., costs and bureaucratic wrangling); how this conforms with the State housing mandates, which will put more pressure on the District’s ability to fight fires (e.g., fire trails, access, and driveways); are the violations in Section 1.12 standard language; how the District handles various entities adopting different sections of the Code.

In response to the Council’s questions, Ms. Guiliacci stated: the new codes pertain to new construction; there is nothing more stringent that has been applied in the Fire Code; the sprinkler system has a marginal increase in cost that is comparable to typical construction costs; most contractors and developers are well-aware as it is not new in the County, and it only applies to multi-family units, not single-family residential; Fire Marshals are seeking a sense of consistency throughout the County for builders and residents; the Ordinance is bringing the District up to a higher standard of safety regarding how systems are installed and maintained; other jurisdictions have adopted it over the last two cycles at least, and it has not decreased construction activity; Chief Bullard wanted to add language addressing structure separation in response to the State housing mandates, however, that determination is not up to the Fire District; the topic of fuel breaks has been tabled for now; a vegetation ordinance addressing defensible space will be available for public review in the next couple of months; regarding violations, yes, that is standard language with the dollar amount blank; the District has not needed to exercise that right and has been able to work with people directly to fix violations; it’s not challenging enforcing the Fire Code from one jurisdiction to the next as they are all similar in the wildland urban interface.

In response to the Council’s questions, Mr. Bryant stated: there is not anything that would be a substantial increase in cost, certainly not relative to the additional fire prevention benefits; this is difficult to quantify, however, there is a sense that this ordinance helps with the insurance environment for being in the wildland urban interface.

The Public Comment Period opened at 8:29 p.m.

Jonathan Mittelman asked when the vegetation ordinance will be available.

In response to Mr. Mittelman, Ms. Guiliacci stated: sometime next month is their goal; there will be a 60- day public comment period.

The Public Comment Period closed at 8:30 p.m.

Council comments included: this is wonderful, impressive, and addressing an important issue; appreciation for not overburdening residents, and not applying new regulations to existing residences; appreciation for all the work Town staff and the Woodside Fire Protection District put into evaluating it while balancing costs and staying within reason.

Item 3 Page 19 Town Council Meeting November 28, 2023
DRAFT
September 26, 2023 Page 5
DRAFT
Councilmember Fluet moved to approve the Resolution.

Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

REPORTS
C. Mayor and Councilmember Communications.

Mayor Shaw reported that there is nothing to report out of the closed session earlier this evening.

Councilmember Brown spoke of a recent Circulation Committee and Library JPA meeting.

Councilmember Goeld commended the work put into the Glens Pathway Project.

Councilmember Fluet spoke of Captain Fox addressing graffiti at Portola Valley schools.

Councilmember Wall looks forward to continued discussion at the Circulation Committee regarding handling increasing pedestrian traffic.

Mayor Shaw commended staff for the work in the Glens, and announced that this Saturday is Firearm Safety Day from 10 a.m. – 2 p.m.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at 8:43 p.m.
________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 3 Page 20 November 28, 2023
Town Council Meeting Minutes
Town Council Meeting

TOWN OF WOODSIDE
Report to Town Council Agenda Item 4
From: Kevin Bryant, Town Manager November 28, 2023
SUBJECT: SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING SECTION

51.124 OF THE WOODSIDE MUNICIPAL CODE TO ALLOW PARCELS WITH

PARTIAL SEWER ASSESSMENTS IN SERVICE AREA I THAT ARE EQUAL TO

OR LARGER THAN THE MINIMUM LOT SIZE TO OBTAIN FULL SEWER

ASSESSMENTS

RECOMMENDATION
Staff recommends that the Town Council adopt the proposed Ordinance amending Section 51.124 of the Woodside Municipal Code to allow parcels that hold a partial sewer assessment within Service Area 1 (the Glens) to obtain full assessments if the parcel is equal to or larger than the applicable minimum lot size.

BACKGROUND
At the regular meeting of October 24, 2023, the Town Council introduced the attached proposed Ordinance and scheduled it for second reading and potential adoption on November 28, 2023.

ANALYSIS
As discussed in the staff report that accompanied the introduction of the Ordinance on October 24, 2023, the proposed Ordinance would do the following if adopted:

Existing Ordinance: Section 51.124 does several things. First, it reserves sewer capacity allocations for all undeveloped parcels that paid full assessments into the RCS but have not yet connected to the system. Second, it allows contiguous parcels to, through merger or subdivision, obtain sewer capacity allocation(s) for new parcels, so long as each new parcel has the equivalent of at least a full assessment. Third, it prohibits the transfer of assessments and the associated right to obtain a sewer capacity allocation. Fourth, it prohibits the Town from issuing a building permit to develop any parcel which does not have a full sewer assessment. And finally, it allows developed parcels that are already connected to the RCS system but have less than a full assessment across contiguous parcels that were in common ownership at the time the assessments were made, to pay an equalization fee to obtain a full assessment.

Proposed Amendment: The proposed amendment would add a new subsection to Section 51.124 of the Woodside Municipal Code, which would allow undeveloped parcels with partial assessments that meet minimum lot area requirements to obtain full assessments. This would require payment of an equalization fee, as well as a finding by the Council that adequate sewer capacity exists to accommodate the additional connection(s). It would also require that no developed parcel be left Item 4 Page 1 Town Council Meeting November 28, 2023
with less than a full assessment. This means, for example, if adjacent parcels in joint ownership each have 1/2 assessments used jointly for a single connection to a structure on one of the parcels, developing the second parcel would require payment of an equalization fee equivalent to the current value of one new full assessment, such that neither parcel would be left with only 1/2 an assessment.

The current estimate for the equalization fee is $4,500. An applicant would also be required to pay a $14,250 in tract fee, as would any property that wants to connect to RCS regardless of whether there is a paid assessment or not.

Only parcels meeting the minimum lot area will be able to buy up from a partial to a full assessment. Pursuant to Section 153.205 of the Woodside Municipal Code, the minimum lot size in the R-1 District is 20,000 sq. ft. (approximately 0.46 acres). Currently there are four parcels that have partial assessments and meet this size criteria. A limited number of additional parcels, including the two undeveloped parcels at 163 Otis Avenue, might also be merged to meet the size requirement necessary to allow them to obtain a full assessment.

CONCLUSION
Staff requests that the Council and adopt the proposed Ordinance.

Attachments

1. Proposed Ordinance
Item 4 Page 2 Town Council Meeting November 28, 2023
ATTACHMENT 1

ORDINANCE
Item 4 Page 3 Town Council Meeting November 28, 2023
ORDINANCE NO. 2023 - _____

ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE AMENDING SECTION 51.124 OF THE WOODSIDE MUNICIPAL CODE TO ALLOW PARCELS WITH

PARTIAL SEWER ASSESSMENTS IN SERVICE AREA I THAT EQUAL TO OR ARE

LARGER THAN THE MINIMUM LOT SIZE TO OBTAIN FULL SEWER ASSESSMENTS WHEREAS, in 1968 the Town of Woodside created the Redwood Creek Trunk Sewer Assessment District (“RCS”) to provide sewer service to the Glens neighborhood and some of its surrounding areas, such as the Woodside Hills, which did not have access to sewer service; WHEREAS, through an agreement with the Fair Oaks Sewer District (“FOSD”), RCS is allotted up to 150,000 gallons of flow per day to be transported by FOSD and treated at Silicon Valley Clean Water in Redwood Shores;
WHEREAS, the Town Council adopted Ordinance 1998-491 in 1998, which enacted Section 52.124 of the Woodside Municipal Code to prohibit new sewer assessments and allocations in the Glens neighborhood (defined as “Service Area I” under Section 51.123 of the Municipal Code);
WHEREAS, Section 52.124 was adopted in response to concern that additional sewer connections caused by development within the RCS service area and increased capacity use by existing users would cause the RCS to exceed its guaranteed available capacity of 150,000 gallons per day;
WHEREAS, although the daily flow from the RCS has increased over the 25 years since the adoption of Section 52.124, adequate capacity remains available; WHEREAS, the FOSD has indicated that, should the RCS approach its guaranteed daily capacity, it could provide additional capacity to the RCS; WHEREAS, prior to the adoption of Section 52.124, parcels in Service Area I that had been partially assessed for the RCS sewer system improvements were able to obtain full assessments, and therefore obtain sewer allocations, upon payment of equalization fees; WHEREAS, there are approximately 47 parcels within Service Area I which currently have partial sewer assessments;
WHEREAS, four of those 47 partially assessed parcels are of a size that meets the minimum lot size requirements contained in Section 153.205 of the Woodside Municipal Code; WHEREAS, additional parcels with partial assessments in Service Area I might be merged to meet the minimum lot size requirements if doing so would allow the merged parcels to obtain sewer allocations;
WHEREAS, allowing parcels that have partial assessments and meet minimum lot requirements to obtain full assessments will allow those parcels to be developed consistent with the standards applicable to the R-1 Zoning District.

Item 4 Page 4 Town Council Meeting November 28, 2023
IT IS HEREBY ORDAINED by the Town Council of the Town of Woodside as follows:

SECTION ONE: The recitals set forth above are true and correct and are hereby incorporated herein by this reference as if fully set forth in their entirety.

SECTION TWO: Section 52.124, Allocation of sewer service to Area I, of Title V, Chapter 51, Article VIII of the Woodside Municipal Code is hereby amended to add subsection (f), to read as follows:
(F) Owners of undeveloped parcels with partial assessments and that meet the minimums lot areas set forth in Section 153.205, Lot Area Requirements, may obtain full assessments through approval by the Town Council. The full assessment status for any such parcel shall only be approved where connection fees and equalization fees have been paid under Section 51.128 General Conditions, unreserved and unallocated sewer capacity exists, and no developed parcel is left with less than a full assessment.

SECTION FOUR: Pursuant to Section 36937 of the Government Code of the State of California, this Ordinance shall take effect 30 days after its passage.

SECTION FIVE: The Town Clerk shall cause this Ordinance to be published in accordance with the requirements of Section 36933 of the Government Code of the State of California.
* * * * * * * * * * * * *
I, the undersigned, hereby certify that the foregoing Ordinance is a full, true and correct copy of Ordinance No. 2023-_____ of the Town of Woodside entitled as above; that it was introduced on the 24th day of October 2023 and was passed and adopted by the Town Council on the 28th day of November 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_____________________________
Clerk of the Town of Woodside
Item 4 Page 5
Town Council Meeting November 28, 2023
APPROVED:
_____________________________
Mayor of the Town of Woodside
Item 4 Page 6 Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 5
Prepared by: Melissa Cardinale, Asst to the Town Mgr. November 28, 2023 Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION REDUCING THE QUORUM FOR MEETINGS OF THE WOODSIDE

VOLUNTEERISM/VOLUNTEER LIAISON AND ENGAGEMENT COMMITTEE

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution modifying the quorum of the Woodside Volunteerism/Volunteer Liaison and Engagement Committee.

BACKGROUND AND DISCUSSION
The Woodside Volunteerism/Volunteer Liaison and Engagement Committee currently has a total of six committee positions with three committee vacancies. The current quorum to hold a meeting is four.

At its special meeting on September 21, 2023, the Woodside Volunteerism/Volunteer Liaison and Engagement Committee discussed, and then voted to request that the Town Council define a quorum as three members.

CONCLUSION
The Town Council periodically changes the operational characteristics of citizen advisory committees. The attached resolution would modify the operation of the Woodside Volunteerism/Volunteer Liaison and Engagement Committee.

ATTACHMENT

1. Resolution
Item 5 Page 1
Town Council Meeting November 28, 2023
RESOLUTION NO. 2023 - _____

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE MODIFYING

QUORUM REQUIREMENTS FOR THE WOODSIDE VOLUNTEERISM/VOLUNTEER

LIAISON AND ENGAGEMENT COMMITTEE
WHEREAS, the Woodside Volunteerism/Volunteer Liaison and Engagement Committee encourages citizen volunteer participation, including by direct recruitment; assists with volunteer recognition; and researches, implements and administers recommendations that emerged from the Ad Hoc Committee on Volunteerism; and
WHEREAS, the membership size and the establishment of a quorum of all of the Town’s citizen advisory committees is adjusted from time to time, based upon individual circumstances; and
WHEREAS, the Woodside Volunteerism/Volunteer Liaison and Engagement Committee currently has three appointed members and three vacant seats; and
WHEREAS, on September 21, 2023, the Woodside
Volunteerism/Volunteer Liaison and Engagement Committee voted to request that the quorum for the Woodside Volunteerism/Volunteer Liaison and Engagement Committee Committee be reduced to three members.

NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Woodside does hereby establish that the quorum of the Woodside Volunteerism/Volunteer Liaison and Engagement Committee Committee for purposes of undertaking committee business is set at three members.
* * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 28th day of November, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
___________________________________
Mayor of the Town of Woodside
ATTEST:
______________________________
Clerk of the Town of Woodside
Item 5 Page 2
Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 6
Prepared by: Sindhi Mekala, Deputy Town Engineer November 28, 2023 Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION: (1) APPROVING A SEWER SERVICE ALLOCATION TO 1034 CANADA ROAD, PURSUANT TO MUNICIPAL CODE SECTION

51.126; (2) CONSENTING TO THE ANNEXATION OF THIS PROPERTY INTO THE FAIR OAKS SEWER MAINTENANCE DISTRICT; AND (3)

AUTHORIZING THE TOWN MANAGER TO EXECUTE A SUPPLEMENTAL

AGREEMENT BETWEEN THE TOWN OF WOODSIDE AND FAIR OAKS SEWER

MAINTENANCE DISTRICT FOR THE TRANSFER OF A SEWER CONNECTION

IN THE REDWOOD CREEK SEWER ASSESSMENT DISTRICT

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution, which: (1) approves a sewer service allocation for 1034 Cañada Road, pursuant to Section 51.126 of the Municipal Code; (2) consents to the annexation of this property into the Redwood Creek Sewer Assessment District; and (3) authorizes the Town Manager to execute a supplemental agreement between the Town of Woodside and Fair Oaks Sewer Maintenance District for the transfer of a sewer connection in the Redwood Creek Sewer Assessment District.

BACKGROUND
The Town’s Municipal Code provides regulations pertaining to sewer service allocations, beginning at Section 51.120. The regulations define three areas of Town that are the subject of the definitions and requirements contained in the Section. Areas I and II include parcels that are located either within the Redwood Creek Trunk Sewer Assessment District or the Town Center Sewer Assessment District (TCSAD). Area III is comprised of parcels that are located outside the two sewer districts, but which are contiguous to either of them. The parcel at 1034 Cañada Road is in Area III. Section 51.126 addresses parcels within Area III. Specifically, the section reads:
“(A) Owners of developed parcels may receive a sewer service allocation, subject to Town Council approval, with any conditions imposed, and the general conditions required by this chapter, based on finding that: (1) the Town Engineer has determined that it is a contiguous parcel, as provided in Section 51.122, (2) the allocation is consistent with the Town's General Plan and any applicable specific plan, and (3) sewer service capacity is available.

DISCUSSION
The property at 1034 Cañada Road (APN 072-060-400) is a Developed Parcel with an existing residence served by a private on-site wastewater treatment system. There is a RCS sanitary sewer main located directly in front of the property. The current property owner has requested to connect to the Redwood Creek Sewer System. The parcel meets all the conditions outlined in Section 51.126.

Item 6 Page 1 Town Council Meeting November 28, 2023
Because 1034 Cañada Road is contiguous to, rather than within, the boundary of the Redwood Creek Sewer Assessment District, it was not granted a sewer allocation when the District was formed.

The April 2, 1968 agreement between the Town and Fair Oaks granted connections and corresponding sewer service capacity to parcels within the District boundary at formation, up to a total of 150,000 gallons per day.

Per the terms of the agreement, for any contiguous parcel such as 1034 Cañada Road to connect to the Fair Oaks sewer system, sewer capacity must be transferred from a parcel with an allocation to the contiguous parcel.

Based on a review of the existing allocation roll, staff proposes to transfer the unused allocation from “excess” - assessment district parcel number 70 to 1034 Canada Road (APN 072-060-400).

To formalize the transfer of a sewer allocation from the Town’s property to 1034 Cañada Road the 1968 agreement must be amended. The attached Supplemental Agreement would serve as said amendment. Per the terms of the Supplemental Agreement, the Town will record the transfer in its sewer assessment records.

Map of 1034 Canada Road shown as Exhibits A is to the attached Supplemental Agreement.

CONCLUSION
It is recommended that the Town Council adopt the attached resolution adopt the attached resolution, (1) approving a sewer service allocation for 1034 Cañada Road, pursuant to Section 51.126 of the Municipal Code; (2) consenting to the annexation of this property into the Fair Oaks Sewer Maintenance District; and (3) authorizing the Town Manager to execute a supplemental agreement between the Town of Woodside and Fair Oaks Sewer Maintenance District for the transfer of a sewer connection in the Redwood Creek Sewer Assessment District.

ATTACHMENTS

1. Resolution 2023-

2. Supplemental Agreement (attached to Resolution)
Item 6 Page 2
Town Council Meeting November 28, 2023
RESOLUTION NO. 2023 -
RESOLUTION OF THE TOWN COUNCIL OF TOWN OF WOODSIDE:
(1) APPROVING A SEWER SERVICE ALLOCATION FOR 1034 CANADA ROAD, PURSUANT TO MUNICIPAL CODE SECTION 51.126; (2) CONSENTING TO THE

ANNEXATION OF THIS PROPERTY INTO THE FAIR OAKS SEWER MAINTENANCE DISTRICT; AND (3) AUTHORIZING THE TOWN MANAGER TO EXECUTE A

SUPPLEMENTAL AGREEMENT BETWEEN THE TOWN OF WOODSIDE AND FAIR OAKS

SEWER MAINTENANCE DISTRICT FOR THE TRANSFER OF A SEWER CONNECTION IN THE REDWOOD CREEK SEWER ASSESSMENT DISTRICT.

WHEREAS, the Woodside Municipal Code provides Sewer Service Allocation Regulations beginning at Section 51.120; and WHEREAS, the parcel at 1034 Cañada Road (APN 072-060-400) is in “Area III” as defined in Section 51.123 of the Sewer Service Allocation Regulations; and
WHEREAS, Section 51.126 of the Municipal Code provides the process whereby parcels that lie in “Area III” that are contiguous parcels can apply for sewer service allocations; and
WHEREAS, the owners of the parcel at 1034 Cañada Road have applied for a sewer service allocation under the terms of this section; and
WHEREAS, the parcel meets all of the conditions outlined in Section 51.126; and
WHEREAS, as 1034 Cañada Road is contiguous to, rather than within, the boundary of the Redwood Creek Sewer Assessment District, it was not granted a sewer allocation when the District was formed; and
WHEREAS, prior to sewer connection, sewer capacity rights are required to be transferred to this property; and
WHEREAS, the Fair Oaks Sewer Maintenance District will need to agree to amend the agreement with the Town of Woodside pertaining to the Redwood Creek Sewer Assessment District in order to allow this property to be annexed into the District and the Town will need to execute amended agreements accordingly.

NOW THEREFORE, IT IS HEREBY RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WOODSIDE that:

1. A sewer service allocation is granted in the Redwood Creek Sewer Assessment District to 1034 Cañada Road; and

2. It consents to the annexation of this property into the Fair Oaks Sewer Maintenance District; and

3. that the Supplemental Agreement, attached hereto and made part hereof, is approved and the Town Manager is authorized to execute said agreement.
* * * * * *
Item 6 Page 3
Town Council Meeting November 28, 2023
PASSED AND ADOPTED by the Town Council of the Town of Woodside, November 28, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

_____________________________
Mayor of the Town of Woodside
ATTEST:
_____________________________
Clerk of the Town of Woodside
Item 6 Page 4
Town Council Meeting November 28, 2023
1 SUPPLEMENT AGREEMENT BETWEEN FAIR OAKS SEWER MAINTENANCE DISTRICT AND

THE TOWN OF WOODSIDE REGARDING TRANSFER OF SEWER CONNECTION IN THE REDWOOD CREEK MAIN TRUNK – GLENS SEWER COLLECTION SYSTEM ASSESSMENT

DISTRICT
THIS AGREEMENT, made and entered into this ____day of _____, 2023, by and between the TOWN OF WOODSIDE, a municipal corporation, hereinafter called “Town,” and the FAUR OAKS SEWER MAINTENANCE DISTRICT, a sewer maintenance district of the County of San Mateo, State of California, hereinafter called “District”.

WITNESSETH:

WHEREAS, Town and District have previously entered into an agreement dated April 2, 1968, assigning certain rights and responsibilities to Town and District for the purpose of providing sewer service to the Redwood Creek Main Trunk – Glens Sewer Collection System Assessment District; and
WHEREAS, said agreement provides that no parcel exterior to the boundary of said assessment district shall be permitted to connect to the sewer system acquired or constructed by said assessment district without first obtaining the approval of both the Town and the District; and
WHEREAS, the capacity purchased in the sewer treatment facilities of the City of Redwood City to treat the effluent generated within said assessment district is a finite amount, namely 150,000 gallons per day; and
WHEREAS, certain of these sewer connections remain unused at this time; and
WHEREAS, Town has received a request for the owners of the land outside of the boundaries but contiguous to the said assessment district to receive sewer service through the facilities constructed by said assessment district; and
WHEREAS, said land known as 1034 Cañada Road (APN 072-060-400) can be served by gravity sewage flow to the facilities constructed by said assessment district as required by District policy; and WHEREAS, in order to maintain the integrity of the purchased sewage treatment capacity hereinabove cited it is necessary to delete one unused sewer connection assigned within said assessment district for each sewer connection granted outside of said assessment district; and
WHEREAS, Town desires to grant a connection to said 1034 Cañada Road from among those presently assigned but unused sewer connections within said assessment district, and District concurs.

Item 6 Page 5 Town Council Meeting November 28, 2023
2 NOW, THEREFORE IT IS AGREED as follows:

1. 1034 Cañada Road (APN 072-060-400) as shown in Exhibit “A” attached hereto and made part of this agreement by reference shall be assigned one (1) sewer connection representing a portion of the 150,000 gallons per day capacity purchased to treat the sewage generated within the Redwood Creek Main Trunk – Glens Sewer Collection System Assessment District.

2. The number of sewer connections assigned as “excess” referenced as assessment district parcel number 70 shall be reduced by one (1) sewer connection from twenty-three (23) sewer connections to twenty-two (22) sewer connections. Said assessment district parcel number 70 has its sewer connections previously reduced from twenty-four (24) connections to twenty-three (23) connections by Town-District Agreement dated April 20, 2023.

3. The Town shall make appropriate notation on the sewer records filed with the Town Engineer’s office in the Town of Woodside.

4. 1034 Cañada Road (APN 072-060-400), assigned certain sewer connections by this agreement, must annex to the Fair Oaks Sewer Maintenance District pursuant to Section 5820 et.seq. of the Streets and Highway Code and paragraph 6 of the above referenced agreement between Town and District dated April 2, 168, and to which this agreement if supplemental, before connection may be made to the facilities constructed by said above mentioned assessment district.

IN WITNESS WEREOF, the parties hereto have caused this
supplemental agreement to be executed by their duly authorized officers on the day and year first above written.

TOWN OF WOODSIDE:

Dated: ________ By: ___________________________
Kevin Bryant, Town Manager
ATTEST:

Dated: ________ By: ___________________________
Jennifer Li, Town Clerk
Item 6 Page 6 Town Council Meeting November 28, 2023
3 FAIR OAKS SEWER MAINTENANCE DISTRICT
A Sewer Maintenance District of the County of San Mateo Dated: ________ By: ___________________________
President, Board of Supervisors
Attest: ___________________
Clerk of the Board

Item 6 Page 7
Town Council Meeting November 28, 2023
4 EXHIBIT “A”
Item 6 Page 8
Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 7
Prepared by: Sindhi Mekala, Deputy Town Eng. November 28, 2023 Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION ACCEPTING COMPLETION OF THE KINGS MOUNTAIN ROAD

EQUESTRIAN BRIDGE EMERGENCY REPAIR PROJECT AND AUTHORIZING

THE TOWN CLERK TO RECORD A NOTICE OF COMPLETION

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution accepting completion of the Kings Mountain Road Equestrian Bridge Emergency Repair Project and authorizing the Town Clerk to record a Notice of Completion.

BACKGROUND
The Winter 2023 storm season, which resulted in a declaration of emergency by the Town and the State and Federal governments, caused significant damage to the Kings Mountain Road Equestrian bridge. The upstream embankment on the west side had badly eroded exposing tree roots. The bridge foundation on the west end was partially undermined by erosion.

The damage to the equestrian bridge foundation caused the separation of the railing connection at the west end of the bridge due to differential settlement. The equestrian bridge was closed-off and a temporary one-lane vehicular travel lane was created to provide pedestrian and equestrian access across the bridge.

On March 14, 2023, the Town Manager executed an agreement with JMEC Engineering Inc., for bridge evaluation and repair plans.

On May 18, 2023, staff received one bid from Farallon Company for $73,900. On May 30, 2023, the Town Manager executed an agreement with Farallon in an amount not to exceed $73,900 to complete the work.

DISCUSSION
Work commenced in early July and was completed on an emergency basis by the end of October. The initial project repair included removing a fallen boulder wall, replacing the damaged deck and railing at the east end; and leveling the bridge at the west end. It was recommended that when the timber deck was removed, Item 7 Page 1 Town Council Meeting November 28, 2023
the existing stringers be inspected to ensure that additional repairs are not required.

Upon further evaluation of the existing stringers, timber, abutments and other bridge elements, the project designer and Town Engineer recommended that all the rotten timber be replaced, the stone wall at east end be reconstructed, drainage improvements on both sides of the bridge be completed and other elements of the bridge be repaired.

The final work provided a substantially new bridge that was well received by residents that contacted the Town and by the Trails Committee. The Deputy Town Engineer finds the work was completed in a satisfactory manner.

The total project construction cost was $228,385.33. The Town has submitted a funding request to FEMA and the State to offset the cost of this work. Staff is continuing discussions with FEMA and the State regarding the request.

Subsequent to the Town Council accepting this project, the Town Clerk will record a Notice of Completion with the County Recorder’s Office.

ATTACHMENTS

1. Resolution 2023-

2. Notice of Completion
Item 7 Page 2
Town Council Meeting November 28, 2023
RESOLUTION NO. 2023 -

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE ACCEPTING

COMPLETION OF THE KINGS MOUNTAIN ROAD EQUESTRIAN BRIDGE EMERGENCY

REPAIR PROJECT AND AUTHORIZING THE TOWN CLERK TO RECORD A NOTICE OF

COMPLETION
WHEREAS, the Winter 2023 storm season, which resulted in a declaration of emergency by the Town and the State and Federal governments, caused significant damage to the the Kings Mountain Road Equestrian bridge; and
WHEREAS, the damage included bridge foundation erosion and made the equestrian bridge unsafe; and
WHEREAS, the equestrian bridge was closed-off and a
temporary one-lane vehicular travel lane was created to provide pedestrian and equestrian access across the bridge; and
WHEREAS, on March 14, 2023, the Town Manager executed an agreement with JMEC Engineering Inc., for bridge evaluation and repair plans; and
WHEREAS, on an emergency basis, on May 30, 2023, the Town Manager executed an agreement with Farallon in an amount not to exceed $73,900 to complete the work; and
WHEREAS, upond further evaluation of the bridge durin
during repair, the project designer and Town Engienner
recommended that all rotton timber be replaced, the stone wall at the east end be reconstructed, drainage improvements on both sides of the bridge be completed, and other elements of the bridge be repaired; and
WHEREAS, the work completed repair of the existing east foundation, created new foundation and abutments on the west side, instaled new bridge railings & deck, and completed drainage improvemts on both sides of the bridge; and
WHEREAS, the Deputy Town Engineer finds the work was
completed in a satisfactory manner; and
WHEREAS, the total project construction cost was
$228,385.33 and the Town has submitted funding requests to FEMA and the State to offset the cost of this work.

NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Town Council of the Town of Woodside that:

Item 7 Page 3
Town Council Meeting November 28, 2023
The Town Council accepts completion of the Kings Mountain Road Equestrian Bridge Repair Project and authorizing the Town Clerk to record a Notice of Completion.
* * * * * * *

Passed and adopted by the Town Council of the Town of
Woodside, California, at a meeting thereof held on the 28th of November, 2023, by the following vote of members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item 7 Page 4
Town Council Meeting November 28, 2023

RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:

Town Clerk
Town of Woodside
P.O. Box 620005
Woodside, CA 94062

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN by the undersigned Town Clerk of the Town of Woodside, San Mateo County, California, that the Kings Mountain Road Equestrian Bridge Repair Project has been completed and was accepted by the Town Council of The Town of Woodside on November 28, 2023, said work being performed by Farallon Engineering, of Half Moon Bay, California. Labor on the project ceased on or about October 20, 2023, and the cessation has continued until the recordation of this notice. ______________________________________
Town Clerk of the Town of Woodside
Jennifer Li

CERTIFICATE
I, the undersigned hereby depose and say:

That I am the Town Clerk of the Town of Woodside, San Mateo County, California; that I have read said notice and know the contents thereof; that the same is true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed on ______________________

_____________________________________
Town Clerk of the Town of Woodside
Jennifer Li
Item 7 Page 5
Town Council Meeting November 28, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 8
Prepared by: Paula Wong, Sr Management Analyst November 28, 2023 Reviewed by: Kevin Bryant, Town Manager
SUBJECT: 2023-24 October Monthly Investment Activity Report

RECOMMENDATION
It is recommended that the Town Council review and accept the 2023-24 October Investment Activity Report.

BACKGROUND
The Town of Woodside’s Investment Policy requires that there be “a monthly transaction report made to the Town Council that reports the transactions of all Investments” and California Government Code Section 53607 requires “the monthly report shall be so submitted within 30 days following the end of the month covered by the report”. This report has been prepared to facilitate that review. It has been prepared by utilizing the Town’s financial reporting, LAIF and PARS investment reports, as of October 31, 2023.

MONTHLY INVESTMENT ACTIVITY REPORT FOR OCTOBER
LAIF
PARS

PENSION
PARS
OPEB
Beginning Balance Q1 July 2023 11,442,055.61 2,377,077.78 1,194,079.74 Transfer In- from Town's Wells Fargo Checking Account - - - Transfer Out- to Town's Wells Fargo Checking Account (1,500,000.00) - - Interest Income Q4 FY2023 Cash Basis, received July 2023 90,161.77 - - Net Investment Earnings(Loss) - (84,366.68) (42,407.09) Ending Balance Q1 July-September 2023 10,032,217.38 2,292,711.10 1,151,672.65 Transfer In- from Town's Wells Fargo Checking Account - - - Transfer Out- to Town's Wells Fargo Checking Account (2,000,000.00) - - Interest Income Q1 Cash Basis, received October 2023 92,904.32 - - Net Investment Earnings(Loss) - (64,650.88) (32,463.72) Ending Balance October 2023 8,125,121.70 2,228,060.22 1,119,208.93 YTD Transfer In- from Town's Wells Fargo Checking Account - YTD Transfer Out- to Town's Wells Fargo Checking Account (3,500,000.00) YTD Interest Income-Cash Basis 183,066.09
YTD Interest Income-Accrual Basis 92,904.32
YTD Net Investment Earnings(Loss) - (149,017.56) (74,870.81) Item 8 Page 1 Town Council Meeting November 28, 2023
LAIF
Local Agency Investment Fund (LAIF) is managed and administered by the State of California’s Treasurer, created by statue beginning in 1977 as an investment alternative for California’s local governments.

LAIF investment income is received on a quarterly basis, for the quarters ending March 31st, June 30th, September 30th, and December 31st. The Town receives an investment income statement and the cash from the State in the month following the end of the involved quarter. Thus, such revenue is received in July, October, January, and April.

PARS (IRS Sec 115)
The Town has two IRS Section 115 accounts with PARS. The Pension account can be used for unfunded pension liabilities and is shown on the financial statements as restricted cash. The OPEB (other post-employment benefits) account is for retiree health premiums and is shown only in the notes of the statements (per Governmental Accounting Standards Board regulations).

Due to the ease of access of the Town’s funds in liquid accounts such as LAIF and PARS, the Town has more than sufficient funds available to meet its liquidity (expenditure) requirements for the next six months and is in compliance with the Town Council’s financial management policy.

CONCLUSION
It is recommended that the Town Council review and accept this report.

Item 8 Page 2
Town Council Meeting November 28, 2023

TOWN OF WOODSIDE

REPORT TO TOWN COUNCIL
Meeting Date: November 28, 2023 Agenda Item: A
Prepared by: Sarah Filipe, Associate Planner
Reviewed by: Sage Schaan, AICP CEP, Planning Director
Approved by: Kevin Bryant, Town Manager
TITLE: SDIV2022-0001; GPAM2023-0001; GRAD2023-0001; CEQA2022-0001:

Presentation and consideration of approval, conditional approval, or denial of a proposed Tentative Map (SDIV2022-0001) for a seven-lot subdivision; General Plan Amendment (GPAM2023-0001) to revise the site’s designation from Institutional to Residential; Grading Exception (GRAD2023-0001) to exceed 1,500 cubic yards of grading for the construction of a new private roadway; and Initial Study/Mitigated Negative Declaration (CEQA2022-0001) prepared for the project in compliance with the California Environmental Quality Act. The project proposes a seven-lot residential subdivision on the

7.8-acre site and involves the demolition and removal of existing site features, including the driveway, residential structure, accessory structures, and horse corral. Improvements proposed as part of the subdivision include establishing property lines for seven one-acre home sites, installation of a new private roadway, underground utilities stubbed to each home site, and installation of bio-retention (stormwater treatment) features to serve the subdivision. The project site is zoned SR, Suburban Residential, permitting one-acre residential lots.

Property Information
Address: 1101 Cañada Road
APN: 073-011-270
Property Owner: Joseph Putnam
Zoning District: SR (Suburban Residential)
General Plan Designation:

Existing: IN (Institutional)
Proposed: R (Residential)
Existing Lot Area:

Lot Area: 7.792 acres (339,398 square feet)
Proposed Parcel 1:

Gross Lot Area: 1.22 acres (52,969 square feet) (including roadway easement) Lot Area: 1.001 acres (43,591 square feet) (excluding roadway easement) Proposed Parcel 2:

Gross Lot Area: 1.147 acres (49,963 square feet) (including roadway easement) Lot Area: 1.00 acres (43,574 square feet) (excluding roadway easement) Proposed Parcel 3:

Item A Page 1
Town Council Meeting November 28, 2023
Gross Lot Area: 1.009 acres (43,943 square feet) (including roadway easement) Lot Area: 1.00 acres (43,609 square feet) (excluding roadway easement) Proposed Parcel 4:

Gross Lot Area: 1.037 acres (46,406 square feet) (including roadway easement) Lot Area: 1.002 acres (43,629 square feet) (excluding roadway easement) Proposed Parcel 5:

Gross Lot Area: 1.054 acres (44,723 square feet) (including roadway easement) Lot Area: 1.001 acres (43,603 square feet) (excluding roadway easement) Proposed Parcel 6:

Gross Lot Area: 1.075 acres (46,841 square feet) (including roadway easement) Lot Area: 1.002 acres (43,660 square feet) (excluding roadway easement) Proposed Parcel 7:

Gross Lot Area: 1.252 acres (54,553 square feet) (including roadway easement) Lot Area: 1.026 acres (44,673 square feet) (excluding roadway easement)

EXECUTIVE SUMMARY
The applicant proposes a seven-lot residential subdivision on an existing 7.8-acre site located at 1101 Cañada Road. Improvements proposed as part of the subdivision include: demolition of the existing residence and associated improvements; construction of a new private road and underground utilities to be accessed by future residential development; drainage improvements for the overall subdivision, including but not limited to the installation of a bio-retention area (stormwater treatment) adjacent to Cañada Road. Approval of a Grading Exception is required due to the grading that is necessary to construct the private road, which would exceed 1,500 cubic yards. The project site is zoned Suburban Residential (SR), which requires a one-acre minimum lot size for new single-family residential lots. The property was previously occupied by a church that was converted to a residence after its closure in 1995. Since the property was previously occupied by a church, an Institutional (IN) General Plan designation was overlayed on the site with the General Plan update that occurred in the late 1980’s. A General Plan Amendment is required to revise the site’s General Plan designation from Institutional to Residential to be consistent with the existing and proposed residential use of the property.

Pursuant to the California Environmental Quality Act (CEQA), an Initial Study (IS) and Mitigated Negative Declaration (MND) was prepared for the project and circulated for a 30-day public review period (Attachment 6.G)
On October 4, 2023, the Planning Commission reviewed the project requirements/details outlined in the Planning Commission Staff Report (Attachment 6), and public comments were received raising concerns about the project (see discussion below). After receiving public testimony, and a review of the staff report and project details, the Planning Commission recommended approval of the project to the Town Council (Attachment 5, PC Resolution). Typically, the Planning Commission would take action on a subdivision application, but since the project includes a General Plan amendment, Item A Page 2
Town Council Meeting November 28, 2023
the Town Council is required to provide the final review of the overall project. The Town Council’s action is final and cannot be appealed.

BACKGROUND
The Planning Commission staff report dated October 4, 2023 (Attachment 6), contains background information on the review process and detailed discussion on each of the project components (e.g., the environmental review (CEQA documents), proposed General Plan Amendment, Grading Exception, and proposed Subdivision).

PROJECT SUMMARY
The Planning Commission staff report outlines the project details and provides analysis of the proposed project’s compliance with the Municipal Code standards. The proposed Tentative Map (Attachment 10) includes the location of conceptual building footprints and driveway locations on the proposed parcels. The conceptual building footprints shown are not proposed buildings but demonstrate an area in which a building could be located, which is required by the Municipal Code, although no residences are proposed at this time. The owners have stated that it is their intention to sell the subdivided lots.

The project includes demolition of the existing residence and accessory uses for the construction of the private roadway that would serve the new lots. The proposed private road would use the existing driveway location to minimize the amount of grading, however approval of a Grading Exception to exceed 1,500 cubic yards of grading (cut plus fill) is necessary for the roadway construction.

The lot has a General Plan Designation of Institutional. The lot would need approval of a General Plan Amendment to revise the site’s designation from Institutional to Residential. The SR Zoning designation would not change, but the General Plan designation is required to provide consistency with the existing Zoning District.

CEQA
Pursuant to CEQA and WMC §152.074, an Initial Study must be prepared in compliance with CEQA for all subdivisions. Based on the findings of the Initial Study, the appropriate environmental analysis and documentation is determined and prepared in compliance with CEQA. The Town of Woodside prepared the required Initial Study, which is based in part on technical studies by consultants including a Primary Record Report and a Geotechnical Investigation. The Initial Study concluded that all potentially significant impacts of the Project could be reduced to a less than significant level by imposing identified mitigation measures Therefore, the Town determined that a Mitigated Negative Declaration (MND) was the appropriate environmental document under CEQA.

The Town then prepared the Draft MND for the Project, which includes the Initial Study and all supporting technical studies.

The MND identified the following areas that would potentially be significantly impacted by the proposed subdivision:

1. Air Quality;

2. Biological Resources;

3. Cultural Resources;

4. Geological and Soils;
Item A Page 3
Town Council Meeting November 28, 2023

5. Noise; and,

6. Tribal Cultural Resources.

The MND concluded that although the project could have a potentially significant effect on these environmental topic areas, due to future, anticipated construction activity, these impacts would be reduced to a less-than-significant level by the implementation of mitigation measures identified in the MND. The Mitigation Monitoring and Reporting Program (MMRP) in Attachment 1, Exhibit A provides fourteen (14) mitigation measures that are needed to reduce any potential significant impacts to a less than significant level. The mitigation measures would be required for any future proposed development of the proposed parcels. If the subdivision is approved, staff recommends Condition of Approval I.c: requiring that all applicable mitigation measures be recorded on each of the new parcels as part of a deed restrictive covenant so that any future landowners and/or staff would be able to easily locate and comply with/enforce the restrictions placed on the property pursuant to the land division approval.

During the 30 day comment period, the Town did not receive any comments regarding the draft MND. The MND raises no substantial new environmental issues that have not been adequately addressed.

The Planning Commission found that the MND was prepared in compliance with CEQA, therefore recommending approval of the MND and MMRP to the Town Council.

Planning Commission Review
On October 4, 2023, the Planning Commission conducted a detailed discussion of the project (Attachment 4, Minutes). Commissioners heard public testimony from several nearby residents expressing concerns about the overall project related to drainage runoff from the site, traffic impacts to Cañada Road, size of the lots, increased fire hazard, and removal of the Institutional General Plan Designation. While most residents did not oppose the idea of dividing the land into new lots, all agreed that they would like to see fewer larger sized lots that are at least twice the minimum lot size required in the SR Zoning District (1-acre minimum Lot Size required in the SR District).

The property owner at 2 Eucalyptus Court noted that an encroachment permit was issued to the owners of 1101 Cañada Road in 1996 (Attachment 7). The encroachment permit was issued to allow the installation of specific storm drainage improvements in a public storm drain easement on 2 Eucalyptus Court, which is located adjacent to 1101 Cañada Road (Attachment 8, Land Division Map). The encroachment permit required that the improvements be maintained by the property owner of 1101 Cañada Road. It is recommended that the encroachment permit be incorporated into the CC&R’s that will be recorded with the Final Map, requiring the homeowner’s association of the new lots to continue maintenance of the improvements outlined in the encroachment permit.

Nearby residents expressed concerns regarding access to six lots at the end of Mission Trail that are owned by the same family that owns the subject site at 1101 Cañada Road. The residents suggested that the subject site should provide access to the lots on Mission Trail, and that the proposed subdivision should be revised to provide access to those parcels. The lots on Mission Trail are not part of the current application and currently have access through the private road, Mission Trail, as shown on Subdivision Map No. 141 recorded in 1982 (Attachment 9, Subdivision Map). The Item A Page 4
Town Council Meeting November 28, 2023
Planning Commission noted that separate access through the subject site cannot be required as those properties are not part of the application.

At the October 4, 2023, Planning Commission meeting, the Planning Commission voted to adopt the resolution (Attachment 6.A), recommending that the Town Council approve the project.

Committee Reviews of the Concept Map and Tentative Map
The following Town Committees and Boards have reviewed the project, at the Concept Map stage and the Tentative Map stage, as required by the Subdivision Chapter of the Woodside Municipal Code (Chapter 152):
• Architectural and Site Review Board;
• Trails Committee;
• Environment and Open Space Committee; and,
• Subdivision Review Committee: Town Planning Director, Town Engineer, Town Geologist, and Fire Chief/Marshal.

Table 1 identifies the various committee meetings and dates for both the Concept Map and Tentative Map.

Table 1: Committee Meetings
Concept Map Tentative Map
Committee/Board Date Committee/Board Date
Environment & Open
Space Committee
5/26/2022 Environment & Open
Space Committee
8/31/2023
ASRB 6/6/2022 Trails Committee 9/14/2023
Environment & Open
Space Committee
6/7/2022 ASRB 9/20/2023
Trails Committee 6/9/2022 Subdivision Review
Committee
9/21/2023
Subdivision Review
Committee
7/14/2022 Planning Commission 10/4/2023
Neighborhood
Meeting
8/31/2022 Town Council 11/28/23
None of the recommending Town Committees and Boards had objections to the proposal.

TOWN COUNCIL
The Town Council shall review the MND, to determine if the document adequately addresses all environmental issues, pursuant to CEQA. If the Town Council finds the MND adequately addresses all environmental issues, the Town Council should adopt the MND.

Lastly, the Town Council should determine whether all of the findings for approval of the project can be made. Once a determination has been made, the Town Council may take any of the following actions on the Project:

Item A Page 5
Town Council Meeting November 28, 2023

1. Approval of the project as recommended by the Planning Commission; based on the findings in the Draft Resolutions (Attachments 1-3), or with minor modifications to the Draft Resolutions;

2. Continue the item with direction for additional information from staff and/or the applicant;

3. Determine that the current project is not consistent with the required findings to approve any of the requested entitlements. If the Town Council determines that all findings to approve the project cannot be made, the Town Council shall outline the reasoning for the findings of denial and direct staff to prepare a resolution for denial for Town Council consideration and vote at a later hearing date.

NEXT STEPS
If the Town Council adopts the MND and approves the Tentative Map, the applicant will prepare a Final Map in accordance with Woodside Municipal Code Chapter 152 and subject to the Conditions of Approval of the Tentative Map. In accordance with WMC Section 152.100, the Final Map shall be recorded within 24 months of the approval of the Tentative Map. The subdivider shall comply with the Conditions of Approval, including but not limited to obtaining permits for, and the construction of the roadway and drainage improvements shown on the Tentative Map.

Once all conditions are completed, and the Final Map is prepared, the Town Council will review the Final Map at a scheduled hearing to determine if the Final Map conforms with the approved Tentative Map, Conditions of Approval, and all requirements to file a Final Map. After the Town Council approves the Final Map, the applicant shall record the Final Map with the County Recorder. This shall all occur within 24 months of the Tentative Map approval as noted above.

RECOMMENDATION
The Planning Commission recommends that the Town Council take the three following, sequential actions:

1. Adopt Resolution No. 2023-____ (Attachment 1), adopting the Mitigated Negative Declaration and Exhibit A: Mitigation Monitoring and Reporting Program (CEQA2022-0001);

2. Adopt Resolution No. 2023-____ (Attachment 2), approving General Plan Amendment (GPAM2023-0001) to change the General Plan Land Use Designation from Institutional (IN) to Residential (R);

3. Adopt Resolution No. 2023-___ (Attachment 3), approving the Subdivision (SDIV2022- 0001), and Grading Exception (GRAD2023-0001), and the following Conditions of Approval:

I. Prior to the submittal of the Final Map:
a. The Final Map shall be prepared in accordance with the requirements for Final Maps in Woodside Municipal Code Chapter 152.
b. Include a Master Tree Plan for the private road, identifying the locations, species, and sizes of street trees for the private road.
c. The applicant shall prepare Covenants, Conditions, and Restrictions (CC&R's) for review and approval by the Town to be recorded on all subdivided lots, outlining: all Item A Page 6
Town Council Meeting November 28, 2023
mitigation measures from the Mitigated Negative Declaration (MND) adopted for Project No. SDIV2022-0001 (CEQA2022-0001, SCH Number 2023080460) that apply to all future construction; details for the perpetual maintenance responsibilities by owners of the subdivided lots for all shared private infrastructure/site improvements (e.g., roadways, walkways, landscaping, fencing, drainage facilities, utilities, etc.) shown on approved constructions plans for the roadway and infrastructure improvements. The CC&R’s shall include a requirement for the residents of the subdivided lots to maintain the drainage improvements outlined in Encroachment Permit No. 95-085, County Record Number 96-104863. d. If applicable, the applicant shall submit any outstanding funds related to the processing of the Tentative Map and/or CEQA Mitigated Negative Declaration.

II. Prior to Town Council approval of the Final Map and Easements:
a. The applicant shall file a Final Map prepared by a licensed land surveyor that meets all requirements of Woodside Municipal Code Chapter 152. The applicant shall file a complete application, including the CC&R’s for the Final Map along with any required deposit for Town review.
b. The subdivider shall design, obtain permits, and install new improvements including the private road, underground utilities, and drainage facilities (bio-retention areas) sufficient to meet applicable Town Municipal Code and applicable fire code requirements, and pass all required inspections.
c. The subdivider shall pay the fees for any construction permit in connection with all above improvements, and shall pay associated costs for plan review and inspections.

III. Prior to the recordation:
a. The Final Map shall be signed by the property owner(s) and all required Town Staff. b. The applicant shall complete all steps required by the County prior to recordation and set up an appointment with the County for signatures and recordation.

IV. Along with recordation of the Final Map:
a. CC&Rs approved by the Town Council shall be recorded on all properties within the subdivision.

ATTACHMENTS:

1. DRAFT Resolution 2023-___ to Adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program (CEQA2022-0001)
Exhibit A: Mitigation Monitoring and Reporting Program

2. DRAFT Resolution 2023-___ to Approve the General Plan Amendment (GPAM2023- 0001)
Exhibit A: General Plan Land Use Designation Map

3. DRAFT Resolution 2023-___ to Approve Subdivision (SDIV2022-0001) and Grading Exception (GRAD2023-0001)

4. DRAFT Planning Commission Minutes, dated October 4, 2023

5. Planning Commission Resolution No 2023-013, dated October 6, 2023

6. Planning Commission Staff Report, dated October 4, 2023 A. Approved Resolution Recommending Adoption of the MND and MMRP (CEQA2022-0001) and the Proposed Subdivision (SDIV2022-0001; GPAM2023- 0001; GRAD2023-0001)
Item A Page 7
Town Council Meeting November 28, 2023

1. Mitigation Monitoring and Reporting Program (MMRP)
B. Concept Map Subdivision Review Committee Letter, dated August 8, 2022 C. Applicants Response to the Concept Map Subdivision Review Committee Letter, dated September 11, 2023
D. Tentative Map Subdivision Review Committee Letter, dated September 26, 2023 E. Woodside Municipal Code §152.111 - 152.126
F. Project Chronology
G. Final Mitigated Negative Declaration (See link:
https://www.woodsidetown.org/planning/ceqa-review-1101-ca%C3%B1ada-roadca%C3%B1ada-court-subdivision.) Hard copies of the MND are available upon request from Town staff.)