Agenda packet, first session — Town Council, December 12, 2023

Agenda
TC MEETING AGENDA - 2023-12-12.PDF
Meeting Materials
TC MEETING PACKET - 2023-12-12.PDF
DESK ITEM - LETTER OF SUPPORT FOR JENN WALL AS MAYOR.PDF ITEM 2 - REGISTER OF DEMANDS NOV 17 - DEC 1 2023.PDF
ITEM 3 - MINUTES.PDF
ITEM 4 - COUNCIL VACANCY ORDINANCE UPDATE.PDF
ITEM 5 - GLENS PATH HEI AMENDMENT.PDF
ITEM 6 - 215 GRANDVIEW.PDF
ITEM 7 - NORTHSTAR GLENS ROW SURVEY.PDF
ITEM A - SOLAR PV POWER PURCHASE AGREEMENT.PDF
ITEM A DESK ITEM - LETTER FROM DANIEL YOST.PDF
ITEM B - 2024 WORK PLAN REVIEW.PDF

1. Documents:

2. Documents:

Town Council Meeting December 12, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA December 12, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY

DO SO IN PERSON OR BY JOINING THE ZOOM MEETING
https://us02web.zoom.us/j/85437892933. PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE TOWN COUNCIL PRIOR TO THE MEETING.

IN THE EVENT THAT ANY MEMBER OF THE COUNCIL PARTICIPATES IN A MEETING BY TELECONFERENCE OR VIDEO CONFERENCE, PURSUANT TO THE RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES OF THE COUNCIL SHALL BE BY ROLL CALL.

Join Zoom Meeting:

Dial by your location
+1 669 900 9128 +1 346 248 7799
Note: Callers dial *9 to “raise hand”
and dial *6 to mute/unmute.

Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

COMMUNICATIONS
Persons wishing to address the Council on any matter not on the posted agenda are invited to do so. Please note, however, that the Council is not able to undertake extended discussion or to act on non-agendized items. Such items can be referred to staff for appropriate action, which may include placement on a future agenda. This communication period is limited to five persons, three minutes each. Any additional persons wishing to be heard will be scheduled at the end of Regular Business.

REORGANIZATION OF TOWN COUNCIL
Election of Mayor and Mayor Pro Tem

ACKNOWLEDGEMENT
Commendation for Chris Shaw in Recognition of His Service as Mayor of the Town of Woodside

TOWN MANAGER REPORT

CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine and will be approved by one roll call motion unless a request is made at the beginning of the meeting that an item be withdrawn or transferred to the regular agenda.

1. Approval of Waiver of Full Reading of Ordinance, per Government Code Section 36934.

Town Council Meeting December 12, 2023 Page 2

2. Register of Demands Against the Town of Woodside from November 17 through December 1, 2023.

3. Approval of Minutes: Regular and Special Meetings of October 10, 24, and November 28, 2023.

4. Adoption of an Ordinance Amending Section 30.03, Procedure for Filling Vacancies on the Town Council, Title III, Administration, Chapter 30, Town Council, of the Woodside Municipal Code to Extend the Time to Call for a Special Election to Fill Vacancies on the Town Council. Ordinance No. 2023 - ____

5. Resolution Authorizing the Town Manager to Execute a Contract Amendment with Harrison Engineering, Inc., for Additional Construction Engineering Support for the Glens Path Phase 2 and Phase 3 Project.

Resolution - No. 2023 ____

6. Resolution Setting Aside and Vacating Resolution 2021-7433. Resolution No. 2023 - ____

7. Resolution Authorizing the Town Manager to Execute a Professional Services Agreement with NorthStar Survey to Prepare a Right-of-Way Boundary Survey for the Glens. Resolution - No. 2023 ____

NEW BUSINESS
A. Resolution Authorizing the Town of Woodside to Deploy a Photovoltaic System at Town Hall and Independence Hall in Partnership with Peninsula Clean Energy Should the Town Determine There Are Cost Benefits Following Participation in a Collaborative Procurement Led by Peninsula Clean Energy. Resolution No. 2023 - ____
B. 2024 Work Plan Review.

REPORTS
C. Mayor and Councilmember Communications.

D. Volunteer Committee Updates.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

ANY WRITINGS OR DOCUMENTS PROVIDED TO A MAJORITY OF THE TOWN COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION AT THE ADMINISTRATION COUNTER AT TOWN HALL LOCATED AT 2955 WOODSIDE ROAD DURING NORMAL BUSINESS HOURS.

Town Council Meeting December 12, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA December 12, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY

Join Zoom Meeting:

Dial by your location
+1 669 900 9128 +1 346 248 7799
Note: Callers dial *9 to “raise hand”
and dial *6 to mute/unmute.

Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

REORGANIZATION OF TOWN COUNCIL
Election of Mayor and Mayor Pro Tem

ACKNOWLEDGEMENT
Commendation for Chris Shaw in Recognition of His Service as Mayor of the Town of Woodside

TOWN MANAGER REPORT

1. Approval of Waiver of Full Reading of Ordinance, per Government Code Section 36934.

Town Council Meeting December 12, 2023 Page 2

2. Register of Demands Against the Town of Woodside from November 17 through December 1, 2023.

3. Approval of Minutes: Regular and Special Meetings of October 10, 24, and November 28, 2023.

Resolution - No. 2023 ____

6. Resolution Setting Aside and Vacating Resolution 2021-7433. Resolution No. 2023 - ____

7. Resolution Authorizing the Town Manager to Execute a Professional Services Agreement with NorthStar Survey to Prepare a Right-of-Way Boundary Survey for the Glens. Resolution - No. 2023 ____

REPORTS
C. Mayor and Councilmember Communications.

D. Volunteer Committee Updates.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

TOWN OF WOODSIDE
Report to Town Council Agenda Item 2
From: Lucy Oropeza, Accounts Payable Specialist December 12, 2023 Kevin Bryant, Town Manager
SUBJECT: REGISTER OF DEMANDS AGAINST THE TOWN OF WOODSIDE FROM NOVEMBER 17 THROUGH DECEMBER 1, 2023
Per Town of Woodside Municipal Code Title III, Administration, Chapter 31.03.F the attached register of demands for November 17 through December 1, 2023, have been prepared, audited, and certified, by the Administrative Services Director.

Attachment

1. Register of Demands November 17 through December 1, 2023 Item 2 Page 1 Town Council Meeting December 12, 2023
Accounts Payable
User:

Printed:
lucy.oropeza
12/6/2023 1:29 PM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42921 2951 Lance Kawamoto 11/17/2023
DefSpac11.14.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,100.00 Total for Check Number 42921: 2,100.00
42922 2178 Alexander Schilling 11/17/2023
DefSpac11.13.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,796.75 Total for Check Number 42922: 2,796.75
42923 1479 Kimberly Hansen & Stephan Thomsen 11/17/2023 DefSpac11.14.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,800.00 Total for Check Number 42923: 2,800.00
42924 3118 Dennis Thomas 11/17/2023
DefSpac11.13.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,365.20 Total for Check Number 42924: 1,365.20
42925 1564 Dana Ward 11/17/2023
DefSpac11.14.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,550.00 Total for Check Number 42925: 1,550.00
42926 1006 Aaronson, Dickerson, Cohn & Lanzone 11/17/2023 1925 Legal Services; October 2023 Legal Services; October 2023 31,057.50 Total for Check Number 42926: 31,057.50
42927 3060 Andreini Brothers, Inc. 11/17/2023
6095 Glens Pathway Phase 2 & 3 Construction 10.31.23Glens Pathway Phase 2 & 3 Construction 10.31.23 126,586.18 Total for Check Number 42927: 126,586.18
42928 3108 Arguello Catering Co 11/17/2023
471223 Catered Breakfast for Com Dev Workshop 11.03.23Catered Breakfast for Com Dev Workshop 11.03.23 273.83 Total for Check Number 42928: 273.83
42929 2120 Bay Area Paving Company, Inc. 11/17/2023
C59-388 Paving Summit Springs & Patrol Rd,Trail Ln & Hidden Valley Ln Projects: Summit Springs & Patrol Rd,Trail Ln & Hidden Valley Ln 4,509.00 Total for Check Number 42929: 4,509.00
42930 1896 Bay Area Traffic Solutions Inc. 11/17/2023
137823 Storm Related: Kings Mountain Road Detour October 2023 Storm Related: Kings Mountain Road Detour October 2023 2,842.00 Total for Check Number 42930: 2,842.00
42931 1063 California Water Service 11/17/2023
W2367 11.07.23 2367116666 Mt Home & Woodside 10.10.23-11.06.23 2367116666 Mt Home & Woodside 10.10.23-11.06.23 30.19 AP Checks by Date - Detail by Check Date (12/6/2023 1:29 PM) Page 1 Item 2 Page 2
Town Council Meeting December 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42931: 30.19
42932 1066 California Water Service 11/17/2023
W5527 11.02.23 5527147592 BG Construction Mtr 62261013 10.05.23-11.01.23 5527147592 BG Construction Mtr 62261013, 10.05.23-11.01.23 83.93 Total for Check Number 42932: 83.93
42933 1067 California Water Service 11/17/2023
W6167 11.07.23 6167116666 2955 Woodside Rd. 10.10.23-11.06.236167116666 2955 Woodside Rd. 10.10.23-11.06.23 689.81 Total for Check Number 42933: 689.81
42934 1068 California Water Service 11/17/2023
W6408 11.07.23 6408116666 3140 Woodside Road 10.10.23-11.06.236408116666 3140 Woodside Road 10.10.23-11.06.23 1,255.20 Total for Check Number 42934: 1,255.20
42935 1069 California Water Service 11/17/2023
W8508 11.07.23 8508116666 Woodside & Canada Ln,10.10.23-11.06.23 8508116666 Woodside & Canada Ln.10.10.23-11.06.23 83.93 Total for Check Number 42935: 83.93
42936 2823 Melissa Cardinale 11/17/2023
Reimb10.20.23 Reimbursement for White Gift Bags For Volunteer Reception 2023 Reimbursement for White Gift Bags For Volunteer Reception 2023 29.66 Reimb11.07.23 MMANC Conference 2023 MMNAC Conference 668.04 Reimb11.07.23 Mileage Reimbursement for Travel To MMANC Conference 2023 MMNAC Conference 282.50 Total for Check Number 42936: 980.20
42937 1512 CentralSquare Technologies, LLC 11/17/2023
395288 Community Development Srvs. Consultant Hours 10.01.23-10.14.23 Community Development Srvs. Consultant Hours 10.01.23-10.14.23 765.00 Total for Check Number 42937: 765.00
42938 3057 Consor PMCM, Inc. 11/17/2023
TOW 23-120-02 Glens Path 2&3 Construction Managment/Inspection Services Glens Path 2&3 Construction Managment/Inspection Services 20,627.50 Total for Check Number 42938: 20,627.50
42939 1273 Core & Main 11/17/2023
T875098 Material used to fix trash racks at various locations in Town Material used to fix trash racks at various locations in Town 839.20 Total for Check Number 42939: 839.20
42940 1110 Corodata 11/17/2023
RS3551157 Records Management October 2023 Records Management October 2023 601.85 Total for Check Number 42940: 601.85
42941 3062 Corodata Shredding, Inc. 11/17/2023
DN 1440534 Shredding Service: 07.01.23-10.31.23 Shredding Service: 07.01.23-10.31.23 64.00 Total for Check Number 42941: 64.00
42942 1112 Cotton Shires & Associate 11/17/2023
1123023 Geologist On-Call Services: 08.21.23-10.31.23 Geologist On-Call Services: 08.21.23-10.31.23 875.00 1123024 303 Grandview, BLDG2023-0478 303 Grandview, BLDG2023-0478 2,187.50 1123025 210 Woodside Drive, BLDG2023-0489 210 Woodside Drive, BLDG2023-0489 1,673.88 1123026 455 Old La Honda Road, BLDG2023-0502 455 Old La Honda Road, BLDG2023-0502 1,788.15 1123027 45 Turkey Lane, SITE2023-0038 45 Turkey Lane, SITE2023-0038 1,082.50 1123028 620 Woodside Drive, BLDG2023-0465 to 0469 620 Woodside Drive, BLDG2023-0465 to 0469 1,657.50 1123029 190 Alta Mesa Road, BLDG2023-0506 to -0507 190 Alta Mesa Road, BLDG2023-0506 to -0507 1,753.15 AP Checks by Date - Detail by Check Date (12/6/2023 1:29 PM) Page 2 Item 2 Page 3
Town Council Meeting December 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
1123030 2160 Greenways Drive, BLDG2022-0550 2160 Greenways Drive, BLDG2022-0550 1,099.00 Total for Check Number 42942: 12,116.68
42943 1124 Degree HVAC, Inc. 11/17/2023
34241 Library HVAC Service 11.02.23 Library HVAC Service 11.02.23 2,355.00 Total for Check Number 42943: 2,355.00
42944 1144 Gardenland Power Equipment 11/17/2023
1055302 Materials: Chain Oil, Cycle Oil Materials: Chain Oil, Cycle Oil 195.56 Total for Check Number 42944: 195.56
42945 2801 Green Halo Systems Inc 11/17/2023
4603 Waste Tracking System Month Fee: November 2023Waste Tracking System Month Fee: November 2023 117.00 Total for Check Number 42945: 117.00
42946 1188 JT Graphics 11/17/2023
6684 1- 10x30 080 Aluminum Printed Sign 1- 10x30 080 Aluminum Printed Sign 527.38 Total for Check Number 42946: 527.38
42947 1210 Thalia Lubin 11/17/2023
Reimb10.19.23 Reimbursement for Volunteer Appreciation Reception Flowers 10.20 Reimbursement for Volunteer Appreciation Reception Flowers 10.20 305.30 Total for Check Number 42947: 305.30
42948 1245 ODP Business Solutions, LLC 11/17/2023
338226727001 Supplies: Coffee Supplies: Coffee 34.58
338234226001 Supplies: Post It Notes Supplies:Post It Notes 18.58 Total for Check Number 42948: 53.16
42949 1256 Pacific Gas & Electric 11/17/2023
P5827 11.08.23 Entrance Canada Coll. 5827359418-2 10.04.23-11.02.23 Traffic Canada College 5827359418-2 10.04.23-11.02.23 46.97 Total for Check Number 42949: 46.97
42950 1581 PLAN JPA 11/17/2023
PLAN-2024-0094 General Liability Claims - October 2023 General Liability Claims - October 2023 12,828.00 Total for Check Number 42950: 12,828.00
42951 1556 Quality Landscape & Concrete, Inc. 11/17/2023 Canada11.01.23 Maintenance of Runnymede/Canada Rd Transformer October 2023 Maintenance of Runnymede/Canada Rd Transformer October 2023 572.00 Canada11.02.23 Contract Work Complete at Canada/Laning October 2023 Contract Work Complete at Canada/Laning October 2023 45,262.00 HWY8410.31.23 Highway 84 Mothly Median Maintenance October 2023 Highway 84 Mothly Median Maintenance October 2023 860.00 LIBRARY10.31.23 Library Landscape Maintenance October 2023 Library Landscape Maintenance October 2023 1,080.00 OLHBridge110123 Maintenance of Old La Honda Bridge October 2023Maintenance of Old La Honda Bridge October 2023 286.00 TOWN10.31.23 Town Monthly Landscape Maintenance October 2023 Town Monthly Landscape Maintenance October 2023 1,480.00 Total for Check Number 42951: 49,540.00
42952 1275 Redwood General Tire Co. Inc. 11/17/2023
842657 Tires for Town Vehicle Backhoe310SE Tires for Town Vehicle Backhoe310SE 3,203.65 Total for Check Number 42952: 3,203.65
42953 2122 San Mateo County Public Safety Communications 11/17/2023 WDPD 24-02 Quarterly Dispatch Services for WPD Q2 Oct-Dec 2023 Quarterly Dispatch Services for WPD Q2 Oct-Dec 2023 30,504.50 AP Checks by Date - Detail by Check Date (12/6/2023 1:29 PM) Page 3 Item 2 Page 4
Town Council Meeting December 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42953: 30,504.50
42954 1291 Sage Schaan 11/17/2023
Reimb11.06.23 CA APA Conference Reimbursement: Travel Mileage CA APA Conference Reimbursement: Hotel, Per Diem & Mileage 298.13 Reimb11.06.23 CA APA Conference Reimbursement: Hotel, Per DiemCA APA Conference Reimbursement: Hotel, Per Diem & Mileage 1,128.14 Total for Check Number 42954: 1,426.27
42955 1385 Stepford 11/17/2023
2301718 HP Zbook,docking station, 34" display,monitor arm, 24"HP monitor HP Zbook,docking station, 34" display,monitor arm, 24"HP monitor 6,979.56 2301721 Bluebeam Revu New User Manual Bluebeam Revu New User Manual 395.00 Total for Check Number 42955: 7,374.56
42956 1698 Vladmir Taft 11/17/2023
Refund11.14.23 Refund Remaining Deposit from Project Application 330A2022-0002 Refund Remaining Deposit from Project Application 330A2022-0002 44.75 Total for Check Number 42956: 44.75
42957 1322 United Site Services 11/17/2023
INV-02119027 Portable Restroom Services 11.01.23-11.28.23 Portable Restroom Services 11.01.23-11.28.23 231.57 Total for Check Number 42957: 231.57
42958 2218 Wex Bank 11/17/2023
93004650 Chevron Gas Card for Fleet 10.07.23-11.06.23 Chevron Gas Card for Fleet 10.07.23-11.06.23 944.06 Total for Check Number 42958: 944.06
Total for 11/17/2023: 323,715.68
42959 1028 Arranged 4 Comfort 11/22/2023
23-8909-SH Desk Monitor Arm Install (3), Task Chair, Mouse Desk Monitor Arm Install (3), Task Chair, Mouse 2,151.24 Total for Check Number 42959: 2,151.24
42960 1033 AT&T - 939-103-5060 11/22/2023
000020822941 6508511294 (Museum) 10.13.23-11.12.23 Phone (Museum) 10.13.23-11.12.23 29.97 Total for Check Number 42960: 29.97
42961 1035 AT&T - 939-103-5062 11/22/2023
000020822942 6508515591 TC/Woodside Pump Station 10.13.23-11.12.23 Phone (Town Center/Woodside Pump Station) 10.13.23-11.12.23 31.35 Total for Check Number 42961: 31.35
42962 1038 AT&T - 939-105-1744 11/22/2023
000020792293 BAN9391051744 (Internet) 10.10.23-11.09.23 Phone (Internet) 10.10.23-11.09.23 838.74 Total for Check Number 42962: 838.74
42963 3119 William Butler 11/22/2023
Refund11.17.23 2 Montelena Court SITE2019-0032 2 Montelena Court SITE2019-0032 327.69 Total for Check Number 42963: 327.69
42964 1062 California Water Service 11/22/2023
W1367 11.08.23 1367116666 WHHA 24 Median Meters+1 Town Median M 10.11.23-11.07. WHHA 24 Median Meters+1 Town Median Meter 10.11.23-11.07.23 1,373.00 Total for Check Number 42964: 1,373.00
AP Checks by Date - Detail by Check Date (12/6/2023 1:29 PM) Page 4 Item 2 Page 5
Town Council Meeting December 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42965 1065 California Water Service 11/22/2023
W4562 11.08.23 4562104183 5001 Farmhill Blvd, Barkley Fields 10.11.23-11.07.23 4562104183 5001 Farmhill Blvd, Barkley Fields 10.11.23-11.07.23 4,177.27 Total for Check Number 42965: 4,177.27
42966 1087 City of Redwood City 11/22/2023
505014 Woodside-RWC Inter-Agency Loan Annual Principal Payment 2023 Woodside-RWC Inter-Agency Loan Annual Principal+Int Payment 2023 5,900.00 505014 Woodside-RWC Inter-Agency Loan Annual Interest Payment 2023 Woodside-RWC Inter-Agency Loan Annual Principal+Int Payment 2023 1,059.05 Total for Check Number 42966: 6,959.05
42967 2834 CivicPlus LLC 11/22/2023
283340 Municode Copies,Full Service Subscription 11.01.23-10.31.24 Municode Copies,Full Service Subscription 11.01.23-10.31.24 3,251.67 Total for Check Number 42967: 3,251.67
42968 1121 CSG Consultants, Inc. 11/22/2023
53785 Code Enforcement Services 09.30.23-10.27.23 Code Enforcement Services 09.30.23-10.27.23 6,072.00 B232001 Building Plan Review Services 10.01.23-10.31.23 Building Plan Review Services 10.01.23-10.31.23 10,496.61 Total for Check Number 42968: 16,568.61
42969 1893 JMEC Engineering Inc 11/22/2023
315701-05 Storm Related:KMREquestrain Bridge Engineering Svcs10.1-11.3.23 Storm Related:KMREquestrain Bridge Engineering Svcs10.1-11.3.23 3,739.83 Total for Check Number 42969: 3,739.83
42970 1218 Mayne Tree Expert Co., Inc. 11/22/2023
80422 Treat Tree Trunks (600) for Sudden Oak Death Treat Tree Trunks (600) for Sudden Oak Death 10,222.00 Total for Check Number 42970: 10,222.00
42971 2225 Mission Uniform 11/22/2023
520493163 Weekly Public Works Uniform Rental Service 11.21.23 Weekly Public Works Uniform Rental Service 11.21.23 35.00 Total for Check Number 42971: 35.00
42972 1248 Pacific Gas & Electric 11/22/2023
P0537 11.06.23 Canada College/Farm Hill 0537900773-4 10.12.23-11.09.23 Canada College Traffic Signals 0537900773-4 10.12.23-11.09.23 78.09 Total for Check Number 42972: 78.09
42973 1249 Pacific Gas & Electric 11/22/2023
P0961 11.15.23 5001 Farm Hill/Barkely 0961067232-2 10.11.23-11.08.23 5001 Farm Hill/Barkley PGE 0961067232-2 10.11.23-11.08.23 286.55 Total for Check Number 42973: 286.55
42974 1251 Pacific Gas & Electric 11/22/2023
P3590 11.10.23 TH #2 3590823804-7 Gas 10.12.23-11.09.23 Town Hall -Gas 3590823804-7 10.12.23-11.09.23 199.83 Total for Check Number 42974: 199.83
42975 1252 Pacific Gas & Electric 11/22/2023
P3663 11.12.23 Library 1 Gas 3663254289-4 10.13.23-11.10.23 Library 1 Gas PGE 3663254289-4 10.13.23-11.10.23 55.07 Total for Check Number 42975: 55.07
42976 1253 Pacific Gas & Electric 11/22/2023
P3674 11.15.23 TH 3; 3674157132-1 10.11.23-11.08.23 Town Hall 3; 3674157132-1 10.11.23-11.08.23 783.24 Total for Check Number 42976: 783.24
42977 1254 Pacific Gas & Electric 11/22/2023
AP Checks by Date - Detail by Check Date (12/6/2023 1:29 PM) Page 5 Item 2 Page 6
Town Council Meeting December 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
P3704 11.16.23 Library 2- PGE3704920953-1 10.12.23-11.09.23 Library 2- PGE3704920953-1 10.12.23-11.09.23 841.68 Total for Check Number 42977: 841.68
42978 1255 Pacific Gas & Electric 11/22/2023
P5632 11.15.23 Town Hall 4 PGE 5632637403-2 10.11.23-11.08.23Town Hall 4 PGE 5632637403-2 10.11.23-11.08.23 1,639.98 Total for Check Number 42978: 1,639.98
42979 1257 Pacific Gas & Electric 11/22/2023
P9226 11.15.23 TC Pump 9226135810-2 10.11.23-11.08.23 TC Pump 9226135810-2 10.11.23-11.08.23 518.07 Total for Check Number 42979: 518.07
42980 1258 Pacific Gas & Electric 11/22/2023
P9809 11.15.23 TC Questa Pump 9809469106-4 10.11.23-11.08.23TC Questa Pump 9809469106-4 10.11.23-11.08.23 25.91 Total for Check Number 42980: 25.91
42981 3064 Regional Government Services 11/22/2023
15776 1101 Canada Rd CEQA2022-0001 Sept 2023 1101 Canada Rd CEQA2022-0001 Sept 2023 385.00 15937 1101 Canada Rd CEQA2022-0001 Oct 2023 1101 Canada Rd CEQA2022-0001 Oct 2023 380.00 Total for Check Number 42981: 765.00
42982 2956 San Mateo Resource Conservation District 11/22/2023 5-CB-GEN Compost Broker Servie:Jurisdiction Allocation July-Sept. 2023 Compost Broker Servie:Jurisdiction Allocation July-Sept. 2023 476.77 Total for Check Number 42982: 476.77
42983 1300 Springbrook Holding Company LLC 11/22/2023
INV-013645 Accounts Receivable Subscription June 2023 Accounts Receivable Subscription June 2023 2,498.63 Total for Check Number 42983: 2,498.63
42984 1303 State Water Resources Control Board 11/22/2023 SW-0268414 Annual Permit Fee 07.01.23-06.30.24 Facility ID#2 41M1000066 Annual Permit Fee 07.01.23-06.30.24 Facility ID#2 41M1000066 7,067.00 Total for Check Number 42984: 7,067.00
42985 1385 Stepford 11/22/2023
2301751 IT Server Monthly Service January 2024 IT Server Monthly Service January 2024 1,870.20 2301752 IT Monthly Off-site Disaster Recovery January 2024IT Monthly Off-site Disaster Recovery January 2024 680.00 2301753 IT Monthly Service+MS Office License January 2024 IT Monthly Service+MS Office License January 2024 3,156.00 Total for Check Number 42985: 5,706.20
42986 3120 Xiaoqing Wang 11/22/2023
DefSpac11.21.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42986: 3,000.00
Total for 11/22/2023: 73,647.44
42987 2940 Adams Pool Solutions 12/01/2023
Refund11.22.23 618 Manzanita Way BLDG2021-0286 618 Manzanita Way BLDG2021-0286 Refund C&D deposit 1,000.00 Total for Check Number 42987: 1,000.00
42988 1061 California Dept. of Transportation 12/01/2023 SL240175 Signals & Lighting Billing July-September 2023 Signals & Lighting Billing July-September 2023 659.21 AP Checks by Date - Detail by Check Date (12/6/2023 1:29 PM) Page 6 Item 2 Page 7
Town Council Meeting December 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42988: 659.21
42989 1512 CentralSquare Technologies, LLC 12/01/2023
397874 Community Development Srvs.Consultant Hours 10.29.23-11.18.23 Community Development Srvs.Consultant Hours 10.29.23-11.18.23 1,125.00 Total for Check Number 42989: 1,125.00
42990 2894 ClientFirst Consulting Group, LLC 12/01/2023 15722 CentralSquare Migration Contract Negotiation- October 2023 CentralSquare Migration Contract Negotiation- October 2023 6,855.00 Total for Check Number 42990: 6,855.00
42991 1112 Cotton Shires & Associate 12/01/2023
1123186 150 Josselyn Lane, SITE2023-0035 150 Josselyn Lane, SITE2023-0035 1,131.75 1123187 115 Farm Road, SITE2023-0044 115 Farm Road, SITE2023-0044 1,612.50 1123188 12 Montecito Road, BLDG2023-0549 12 Montecito Road, BLDG2023-0549 884.00 Total for Check Number 42991: 3,628.25
42992 1121 CSG Consultants, Inc. 12/01/2023
53920 Engineering Staff Services 09.30.23-10.27.23 Engineering Staff Services 09.30.23-10.27.23 20,760.00 53993 Building Inspection 09.30.23-10.27.23 Building Services 09.30.23-10.27.23 8,888.00 53993 Building Official 09.30.23-10.27.23 Building Services 09.30.23-10.27.23 3,427.00 53993 In House Plan Review 09.30.23-10.27.23 Building Services 09.30.23-10.27.23 7,555.50 54018 Lot Merger Review 2 Medway Rd MERG2021-0001Lot Merger Review 163 Otis Wy, 2 Medway Rd, 4 Blue Ridge Ln 80.00 54018 Lot Line Adjustment 4 Blue Ridge Ln LLAJ2023-0001 Lot Merger Review 163 Otis Wy, 2 Medway Rd, 4 Blue Ridge Ln 3,760.00 54018 Lot Merger Review 163 Otis MERG2023-0002 Lot Merger Review 163 Otis Wy, 2 Medway Rd, 4 Blue Ridge Ln 1,680.00 B231626 Building Plan Review Services August 2023 Building Plan Review Services August 2023 26,550.69 Total for Check Number 42992: 72,701.19
42993 1393 CSMFO 12/01/2023
200019237 Annual Conference Registration 2024 Annual Conference Registration 2024 515.00 200020457 Annual Conference Registration 2024 event Annual Conference Registration 2024 event 35.00 Total for Check Number 42993: 550.00
42994 1167 Herc Rentals, Inc. 12/01/2023
32398710-029 Storage Container Rental 10.25.23-11.22.23 Storage Container Rental 10.25.23-11.22.23 127.30 Total for Check Number 42994: 127.30
42995 2100 Patricia Higashioka 12/01/2023
Reimb 11.29.23 Community Development Traiining For Staff November 8th & 17th Community Development Traiining For Staff November 8th & 17th 200.57 Total for Check Number 42995: 200.57
42996 1208 Lockworks Unlimited, Inc. 12/01/2023
84090 5 Schlage Keyway Neuter Bow 5 Schlage Keyway Neuter Bow 23.24 Total for Check Number 42996: 23.24
42997 3121 Robert Luxenberg 12/01/2023
Refund11.20.23 156 Alta Vista BLDG2022-0296 156 Alta Vista BLDG2022-0296 1,000.00 Total for Check Number 42997: 1,000.00
42998 2475 Network Secuirty Systems 12/01/2023
29493 Museum-Quarterly Fire/Intrusion Alarm Service July-March 2023 Library/Museum-Quarterly Fire Alarm Service:July-March 2023 270.00 29493 Library-Quarterly Fire Alarm Service:July-March 2023 Library/Museum-Quarterly Fire Alarm Service:July-March 2023 195.00 AP Checks by Date - Detail by Check Date (12/6/2023 1:29 PM) Page 7 Item 2 Page 8
Town Council Meeting December 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42998: 465.00
42999 2813 Occasions, etc. 12/01/2023
34341 2 NamePlates for 2 New Employees in Planning 2 NamePlates for 2 New Employees in Planning 65.00 Total for Check Number 42999: 65.00
43000 1245 ODP Business Solutions, LLC 12/01/2023
337214308001 Supplies: Detergent Rinse Supplies: Detergent Rinse 9.02 337218005001 Supplies:HP Toner Cartridge910XL Supplies: HP Toner Cartridge910XL 87.49 342456937001 Supplies: Hand Soap Supplies: Hand Soap 17.48 342457576001 Supplies:Utensils- Forks and Napkins Supplies: Utensils- Forks and Napkins 16.91 342457577001 Supplies:Utensils-Spoons Supplies: Utensils-Spoons 5.55 342457578001 Supplies:Monthly Day Planner Supplies::Monthly Day Planner 24.49 Total for Check Number 43000: 160.94
43001 1250 Pacific Gas & Electric 12/01/2023
P1399 11.20.23 1399341562-2 Street Lamp 10.17.23-11.14.23 1399341562-2 TH Street Lamp 10.17.23-11.14.23 19.62 Total for Check Number 43001: 19.62
43002 2901 Peninsula Truck Repair, Inc. 12/01/2023
10554 2019 Ram 5500 Dump Bed & Brake Transmission Solenoid Repair 2019 Ram 5500 Dump Bed & Brake Transmission Solenoid Repair 1,869.58 Total for Check Number 43002: 1,869.58
43003 2931 Piazza Wholesale LLC 12/01/2023
112 Decorations for Town Hall, Independence Hall & Museum Dec 2023 Decorations for Town Hall, Independence Hall & Museum Dec 2023 2,367.78 Total for Check Number 43003: 2,367.78
43004 1556 Quality Landscape & Concrete, Inc. 12/01/2023 BARKLEY10.31.23 Barkley Fields Monthly Landscape Maintenance October 2023 Barkley Fields Monthly Landscape Maintenance October 2023 10,280.00 Total for Check Number 43004: 10,280.00
43005 1385 Stepford 12/01/2023
2301723 New HP 17" Probook,5yr Onsite repair HP MonitorNew HP 17" Probook,5yr Onsite repair HP Monitor 2,600.40 Total for Check Number 43005: 2,600.40
43006 1318 U.S. Bank 12/01/2023
Pcard 11.15.23 Viasat Equipment Employee Procurement Card Statement 11.15.23 50.94 Pcard 11.15.23 Amazon - Rechargeable AA batteries Employee Procurement Card Statement 11.15.23 21.07 Pcard 11.15.23 Large size candy bars for Staff Halloween Employee Procurement Card Statement 11.15.23 20.79 Pcard 11.15.23 Grainger Employee Procurement Card Statement 11.15.23 473.05 Pcard 11.15.23 Costco Sparkling water and bottled water for Volunteer Reception Employee Procurement Card Statement 11.15.23 37.17 Pcard 11.15.23 Supplies from Ace Hardware Employee Procurement Card Statement 11.15.23 1,129.75 Pcard 11.15.23 Interstate Battery Employee Procurement Card Statement 11.15.23 223.09 Pcard 11.15.23 Beverages for Staff Halloween event Employee Procurement Card Statement 11.15.23 31.09 Pcard 11.15.23 Shutterfly - Photos of Independence Hall Employee Procurement Card Statement 11.15.23 8.64 Pcard 11.15.23 Sibby's Cupcakery - Cupcakes for Volunteer Reception Employee Procurement Card Statement 11.15.23 633.00 Pcard 11.15.23 Assorted candy for treat bags 10.31.2023 Employee Procurement Card Statement 11.15.23 59.97 Pcard 11.15.23 Lucky Ice for Environment Committee PresentationEmployee Procurement Card Statement 11.15.23 7.68 Pcard 11.15.23 Amazon - Office Supplies (HP Black Ink Cartridge, brass fastener Employee Procurement Card Statement 11.15.23 78.50 Pcard 11.15.23 Remainder of hotel stay for Springbrool Conference 10/2023 Employee Procurement Card Statement 11.15.23 305.81 Pcard 11.15.23 Amazon - Decaf coffee for meetings Employee Procurement Card Statement 11.15.23 10.49 Pcard 11.15.23 San Mateo Parking Public Works Employee Procurement Card Statement 11.15.23 1.00 Pcard 11.15.23 Amazon supplies pen refill, composition notebook, gift wrap Employee Procurement Card Statement 11.15.23 40.23 Pcard 11.15.23 Amazon - Office Supplies (pen refill) Employee Procurement Card Statement 11.15.23 7.47 AP Checks by Date - Detail by Check Date (12/6/2023 1:29 PM) Page 8 Item 2 Page 9
Town Council Meeting December 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Pcard 11.15.23 Amazon - Office Supplies (ballpoint pens) Employee Procurement Card Statement 11.15.23 7.93 Pcard 11.15.23 Cake for October Birthdays Employee Procurement Card Statement 11.15.23 75.40 Pcard 11.15.23 Krefeld's Awards - Mayor's Gavel Employee Procurement Card Statement 11.15.23 175.80 Total for Check Number 43006: 3,398.87
43007 1333 Wells Fargo Financial Leasing, Inc. 12/01/2023 5027541391 Postage Meter Rental 12.13.23-01.12.24 Postage Meter Rental 12.13.23-01.12.24 132.34 Total for Check Number 43007: 132.34
Total for 12/1/2023: 109,229.29
Report Total (87 checks): 506,592.41
AP Checks by Date - Detail by Check Date (12/6/2023 1:29 PM) Page 9 Item 2 Page 10 Town Council Meeting December 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 3
From: Jennifer Li, Town Clerk December 12, 2023
Reviewed By: Kevin Bryant, Town Manager
SUBJECT: MINUTES FOR APPROVAL
The draft Town Council minutes of the regular and special meetings of October 10, 24, and November 28, 2023, are attached for review and approval.

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TOWN OF WOODSIDE
TOWN COUNCIL REGULAR AND SPECIAL MEETING MINUTES October 10, 2023 Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:00 p.m.

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw Staff Present:

Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Sindhi Mekala, Deputy Town Engineer
Melissa Cardinale, Assistant to the Town Manager
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Five students from the Woodside Elementary School led the Pledge of Allegiance.

COMMUNICATIONS
There was no public comment.

CONSENT CALENDAR

1. Approval of Waiver of Full Reading of Ordinance, per Government Code Section 36934.

2. Register of Demands Against the Town of Woodside from September 16 through 30, 2023.

Councilmember Fluet moved approval of the Consent Calendar Items 1-2.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

PUBLIC HEARING
A. Second Reading and Adoption of an Ordinance Amending Section 32.01 of the Woodside Municipal Code to Reduce the Size of the Planning Commission to Five Members.

Ordinance No. 2023 – 630
Mr. Bryant presented the staff report.

In response to Council’s question about an anticipated interview date for the new Commissioners, Mr.

Bryant stated: there is not one set yet; the Town would advertise openings for 30 days, and typically have appointments at the beginning of the year.

The Public Comment period opened at 7:05 p.m.

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Marilyn Voelke, Roan Place, stated: the Ordinance language is confusing and is not in keeping with how the Town Council is; appointments are traditionally made in February; it is unclear when the current Commissioners serve until.

Mr. Bryant stated: the current Commissioners will serve until a new Commissioner is appointed, which may extend beyond February.

Ms. Voelke noted: that procedural section of the Ordinance was not amended, and urged Council not to conduct interviews before the end of the year.

Mayor Shaw stated: there are four Council meetings left for 2023, and most likely will not be able to fit in interviews before the end of the year.

The Public Comment period closed at 7:12 p.m.

Council comments included: Ms. Voelke is requesting visibility throughout the recruitment process; agreement to make Commissioner appointments in February 2024; agreement with how the Ordinance is currently drafted; direction to staff to interview for five seats at the first meeting of February 2024.

Councilmember Dombkowski moved to adopt the Ordinance.

Motion seconded by Councilmember Fluet and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

NEW BUSINESS
Mayor Shaw requested switching Items C and D.

B. Direction to Staff Regarding Surveying for the Creation of Additional Parking Along Glenwood Avenue and Hillside Drive from Canada Road to Alta Mesa Road.

Mr. Bryant presented the staff report.

Council questions included: what the impact would be on emergency fire access; whether staff has a sense how many parking spaces there are in the Glens; the estimated cost for the survey; whether staff has observed several spots in poor condition and whether those could be addressed sooner; whether the final product is a definitive map that could be used in the future.

In response to the Council’s questions, Mr. Bryant stated: the existing lane widths would not be reduced; the survey is an opportunity to learn where the right-of-way is; they can work with the Fire Department to study opportunities; the study does not need to be limited to parking (i.e., adding pavement/gravel in other areas); where parking is available is not always where it is needed; the cost of the survey may be $10,000, however, it will depend on how much real estate will be evaluated; the final product would be definitive information.

In response to the Council’s questions, Ms. Mekala stated: staff does not have a count of potential parking spaces; there are areas, if cleaned up, that could have potential; after a parking survey was completed in 2019, the Town placed rock at most of the parking spaces; the Town can add more rock to prevent erosion and stabilize the spaces.

The Public Comment period opened at 7:29 p.m.

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A member of the audience asked if Council has considered waiting on conducting a survey until after the Glens Path project is completed to get a better idea of the effects on pedestrians; there is already preexisting de facto parking on Otis Ave Avenue, Ridge Court, and upper Glenwood Avenue, so he does not understand the assertions that there is a lack of adequate parking.

In response to the comments made, Mayor Shaw stated: government moves slowly, and the Glens Path project will be done before starting the survey; there may be a group of public meetings sometime in 2024 to discuss the results of the survey.

Anthony Miller, Ridge Court, spoke of: encouraging the Council to consider evaluating parking in the Glens as a whole while maintaining emergency access.

Terry Warford, Glenwood Ave, spoke of: safety concerns regarding fire emergency access; no available spots on Ridge Court; support for the survey, the Glens path, growth, and relaxing of rules to allow ADUs.

Mayor Shaw stated: a survey would help distinguish where the Town right-of-way is.

Robert Weigle, Ridge Court, expressed appreciation for the Glens Pathway; agreement with Mr. Warford; Ridge Court is too narrow to be considered for additional parking.

The Public Comment period closed at 7:38 p.m.

Council comments included: direction to staff to conduct a survey of the entire Glens neighborhood; safety and accessibility are important; appreciation for the suggestion from Mr. Miller for angled parking.

D. Discussion and Direction to Staff About Adding Additional Automatic License Plate Readers (ALPRs).

Mr. Bryant presented the staff report.

Council questions included: the status of the latest crime that occurred; the workarounds that criminals may use if there is signage about the ALPRS; would more ALPRs have been beneficial to solving the latest case; the vehicular data that is captured that contributes to investigations; whether signage is effective; whether a camera at Cañada Road and Glenwood Avenue would be beneficial; how information gets from the Sheriff’s office into the transparency portal; whether someone is tracking success stories to report after the one-year pilot is over; how ALPRs could help with street racing; whether there is more value in adding cameras on the perimeter or inside neighborhoods.

In response to the Council’s questions, Captain Fox, SMC Sheriff’s Office, stated: the ALPRs are a valuable tool that assisted in the investigation of the residential burglaries; criminals will do whatever they can to circumvent the process; he does not know whether the contract requires signage; having more tools are always beneficial; signage is subjective and difficult to quantify, however, it would not hurt to have; having a camera at Cañada and Glenwood would be beneficial; they can work with Council on report context for the end of the pilot program.

In response to the Council’s questions, Captain Myers, SMC Sheriff’s Office, stated: his support for adding more cameras in Woodside (e.g., two on the west side of the Four Corners); a suggestion to work with the City of Redwood City on locations as they are implementing Flock cameras; San Mateo County is working with Flock to expand coverage in the unincorporated areas; give the cameras time to generate good leads; there are already four successful cases so far; Flock technology is constantly evolving; even if a car has a stolen plate or no plate, cameras can capture distinguishing features such as roof racks, body damage, stickers, and other unusual features; they use Flock in 90% of cases; the transparency portal tracks the number of searches, plate hits, and vehicles tagged on the hot list; success stories come in the form of press releases; regarding street racing, the cameras are helpful in identifying misdemeanors or infractions; there is no traffic enforcement, however, it may be helpful for cases where there is damage Item 3 Page 4
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to the street; in the Glens, solar power may have affected the location of the camera on Cañada Road; it is best to add cameras at the perimeter first, and then do fillers later.

In response to the Council’s question about whether signage was in the contract, Ms. Cardinale stated:
signage is not in the final contract as Flock said signage was not required.

The Public Comment Period opened at 8:01 p.m.

Marilyn Voelke, Roan Place, stated: a suggestion to add a camera at Kings Mountain Road at or beyond Entrance Way; her support for signage only at the perimeter.

Robert Weigle, Ridge Court, expressed support for a camera at the entrance of the Glens.

Ehsan Farkhondeh, Alta Vista Road, stated: Flock is simply a good marketing company; the City of Menlo Park recently rejected installing a Flock system; regarding the transparency portal, there is no record of how often it is accessed; a question about the Sheriff’s Office’s actions after a vehicle on the “hot list” comes up.

In response to Mr. Farkhondeh’s question, Captain Fox described: how alerts arrive on deputies’ phones; often, the vehicles are stolen and recovered outside of the jurisdiction; the fingerprinting process; the good County and Statewide system for data sharing; press releases occur after months of collaborative work through the Flock system; they need to work within the confines of jurisdiction policy and legislation.

Councilmember Goeld asked if the City of Menlo Park’s vehicles already have license plate readers.

Captain Fox said he does not know.

A member of the audience asked if faces can be captured by the cameras.

Councilmember Wall said no faces can be identified as the ALPR data captures only certain attributes of the vehicle.

David Mittelman, Grandview Drive, expressed support for adding cameras at the Four Corners and Kings Mountain Road to get accurate results on Flock ALPR success.

The Public Comment Period closed at 8:13 p.m.

Council comments included: the Town has witnessed some effectiveness of the cameras in the past couple of weeks; there are some gaps in coverage around Town; interest in expanding the pilot program to include hard-wiring five to six cameras at Kings Mountain Road, the Four Corners, and the Glens; the cameras are for investigative purposes, not for immediate arrests; interest in signage on the perimeter to act as a deterrent and for transparency; appreciation for the progress made on four cases; direction for staff to return with more solar-powered and hard-wired camera locations for evaluation.

C. Resolution Adopting an Electronic Communication Policy.

Resolution No. 2023 -
Ms. Cardinale presented the staff report.

Council questions included: how the two-year retention was determined; is the prohibition to use personal accounts required by law and is there some latitude; who makes the determination about what constitutes Town business; whether the word “prohibit” increases risks; how to practically balance protecting volunteers while inhibiting a volunteer’s ability to fulfill their role; the punishment for violating the prohibition; do Public Records Act requests need to be related to a specific topic/issue.

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In response to the Council’s questions, Ms. Savaree stated: under the Public Records Act, two years is the default retention period; there is some latitude to using personal accounts; however, it is not in the best interest of any elected or appointed official because those personal devices would need to be opened for review if the Town receives a Public Records Act request; the prohibition protects the volunteer and makes Public Records Act requests more easily managed by the Town; the general practice is for the Town Attorney to ask the volunteer(s) if they have anything that is related to Town business on their personal devices; if a personal device is used, it helps to segregate all Town business into one space; then, she would ask for a declaration on penalty of perjury that they have looked through their device(s), and they did or did not have anything; anything responsive to the request would need to be submitted; the word “prohibit” does have risks, however, the Town is trying to give clear guidelines; “prohibit” could be replaced with “don’t use” personal devices; compliance with the policy is Section 6, which indicates that employees could be terminated and volunteers could be removed, censured, have their electronic device revoked, or undergo judicial enforcement; Public Records Act requests could be very broad.

The Public Comment Period opened at 8:48 p.m.

Marilyn Voelke, Roan Place, spoke of: her experience when a Town resident requested copies of her communications; her advice to call people back instead of texting or emailing back from a personal device.

David Mittelman, Grandview Drive, spoke of: his experience working in technical and pharmaceutical fields where there are the same onerous restrictions; a suggestion to look into cheaper off-site storage options for the email server; his concern about the two-year retention default since he found great benefit when someone had saved memorandums from 50 years ago in the geotechnical library.

In response to the Council’s question on whether the Town has evaluated off-site storage options, Ms.

Cardinale stated: Microsoft 365 hosts the Town’s storage, and would need to follow up on the cost to increase capacity.

The Public Comment Period closed at 8:53 p.m.

Council comments included: interest in obtaining more guidance from the Town Attorney on what can and cannot be done and best practices while remaining practical; concerns about social media, and how it conflicts with a State bill allowing social media use; tabling this Resolution; interest in more guidance on restrictions related to information distributed to the public (e.g., newsletters); distinguishing between factual conversations and policy discussions may be factored in the policy; even if issued a Town device, callers/texters may still use the personal number because they do not know the Town-issued number; the Public Records Act request process is very intrusive and time-consuming; interest in how other municipalities handle this issue; a suggestion to copy a Town number for text messages to log those messages.

Marilyn Voelke urged Council to remember the amount of work Town staff cannot do when needing to respond to Public Records Act requests.

REPORTS
D. Mayor and Councilmember Communications.

Councilmember Fluet spoke of the Gun Safety Awareness event that occurred on September 30, 2023.

Councilmember Brown spoke of the upcoming WHOA! Day of the Horse event weekend.

Councilmember Dombkowksi requested that closed sessions be scheduled before a regular meeting rather Item 3 Page 6
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Town Council Regular and Special Meeting Minutes October 10, 2023 Page 6 DRAFT
than after a long meeting.

Mayor Shaw spoke of: the Council of Cities dinner hosted by the City of Half Moon Bay; the Gun Safety Awareness event; a Gun Buyback Program on December 9, 2023; activities to expose elementary school students to local governance.

Mr. Bryant said there is a Volunteer Reception on October 20, 2023, and asked to revisit the Town Council meeting schedule for November. The Council will email their schedules to Mr. Bryant to determine a date that works for all Councilmembers and the 1101 Cañada Road Subdivision applicant.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at 9:17 p.m.

CLOSED SESSION
Conference with Legal Counsel - Anticipated Litigation (Government Code §54956.9(b)): Two Potential Cases
Public Employment Performance Evaluation: Town Manager (Government Code Section 54954.5(e))
Public Employment Performance Evaluation: Town Attorney (Government Code Section 54954.5(e))

REPORT FROM CLOSED SESSION
None

ADJOURNMENT
Mayor Shaw adjourned the meeting at 10:00 p.m.
________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
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Town Council Special Meeting October 24, 2023 Page 1
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TOWN OF WOODSIDE
TOWN COUNCIL SPECIAL MEETING MINUTES October 24, 2023
Independence Hall, 2955 Woodside Road, Woodside 6:45 p.m.

CALL TO ORDER

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw

COMMUNICATIONS
6:45 PM CLOSED SESSION
Conference with Legal Counsel - Anticipated Litigation (Government Code §54956.9(d)(2)): One Potential Case

REPORT FROM CLOSED SESSION

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at approximately 7:02 p.m. ________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
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TOWN OF WOODSIDE

TOWN COUNCIL MEETING MINUTES October 24, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:05 p.m.

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw Staff Present:

Kevin Bryant, Town Manager
Kai Ruess, Deputy Town Attorney
Sage Schaan, Planning Director
Sindhi Mekala, Deputy Town Engineer
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Three students from the Woodside Elementary School led the Pledge of Allegiance.

COMMUNICATIONS
Mayor Shaw stated there was nothing to report from the Closed Session earlier this evening.

Elizabeth Hobson, Romero Road, stated: her appreciation for the improvements of the walking path on Cañada Road; there is a part of the path near Romero Road that gets muddy during rainy season, and hopes that part was considered during repaving; behind the post office building, there is water that is constantly flowing across the trail, and wonders if the Town can install a proper drainage system.

In response to Ms. Hobson’s inquiry about the water, Ms. Mekala stated: there is a natural spring under the building; there is a pump that pumps water from the spring to the creek; the trail is maintained with drain rock; the origin of the spring is unknown.

Gwen Gordon, resident, encouraged the Council to incentivize permeable surfaces in Town.

Tom Johnson, Jefferson Ave, spoke of an upcoming Arts & Culture First Friday event.

PRESENTATION
Emerson “Chip” Swan, Emergency Preparedness Committee (EPC), spoke of: recent projects related to communication and outreach; the name change from CERPP to EPiC (Emergency Preparedness in Communities); seeking a grant writer and marketer.

The Council’s discussion with Mr. Swan included: Council expressing appreciation for the EPC for all their work, including staffing an emergency shelter in Independence Hall during a recent weather event; emergency go-bags; engaging with the Woodside Elementary School to educate about first-aid bags; a recommendation for households to purchase satellite radios to use during emergencies when cell phones may be out of service.

APPOINTMENTS
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Report and Recommendation from the Town Council Committees Appointments Subcommittee:
a. Livestock and Equestrian Heritage Committee
Councilmember Wall recommended appointing Meredith Wiedeman to the Livestock and Equestrian Heritage Committee.

Councilmember Goeld moved to appoint Meredith Wiedeman to the Livestock and Equestrian Heritage Committee.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

CONSENT CALENDAR

1. Approval of Waiver of Full Reading of Ordinance, per Government Code Section 36934

2. Register of Demands Against the Town of Woodside from October 1 through 15, 2023.

3. 2023-24 First Quarter Treasurers Report.

4. Resolution Rejecting the Claim Submitted by Keith Attard on July 19, 2023 in the Amount of $9,222.18.

Resolution No. 2023 - 7634

5. 2023-24 First Quarterly Budget Review and Resolution Modifying the 2023-24 Town Salary Schedule and Classification Plan.

Resolution No. 2023 - 7635

Councilmember Fluet moved approval of the Consent Calendar Items 1-5.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

PUBLIC HEARING
A. Introduction of an Ordinance Amending Section 51.124 of the Woodside Municipal Code to Allow Parcels with Partial Sewer Assessments in Service Area I that are Equal to or Larger than the Minimum Lot Size to Obtain Full Sewer Assessments.

Ordinance No. 2023 - 631
Mr. Bryant presented the staff report.

In response to the Council’s question about sewer fees, Mr. Bryant stated: sewer fees are established so that district properties pay for themselves.

The Public Comment Period opened at 7:41 p.m.

Betsy Hobson, Romero Road, asked about sewer capacity downstream.

Mr. Bryant stated: the situation has changed since the 1990’s; per unit generation of sewer is less due to Item 3 Page 10 Town Council Meeting December 12, 2023
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infrastructure improvements and ratcheting down requirements of shower and toilet flows; the housing discussions have necessitated the Town to engage with Redwood City, who has been more receptive; the Town will need to contract for more capacity in the future, however, this particular change is adding only four to five households; this is a very incremental step that does not oversubscribe.

Ms. Hobson asked whether the property at 1101 Cañada Road will be able to connect to sewer.

Mr. Bryant stated: 1101 Cañada Road is part of the Fair Oaks Sewer Maintenance District, which is independent from the Town; 1101 Cañada Road received a will-serve letter; in recent modifications to the sewer ordinance, the Town reduced barriers for continuous properties; the Town Center sewer basic boundary still holds.

The Public Comment period closed at 7:45 p.m.

Council comments included: the ordinance makes sense; support for removing barriers to improving homes.

Councilmember Wall moved to introduce the ordinance.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

NEW BUSINESS
B. Discussion of a Potential Ordinance Amending Section 30.03, Procedure for Filling Vacancies on the Town Council, Title III, Administration, Chapter 30, Town Council, of the Woodside Municipal Code to Extend the Time to Call for a Special Election to Fill Vacancies on the Town Council.

Mr. Ruess presented the staff report.

Council questions included: whether there is consideration for where a Councilmember is in their term; which option is the most cost-effective; what aspect of Councilmember Carvell’s resignation brought up this discussion.

In response to the Council’s questions, Mr. Ruess stated: the Council cannot extend the time beyond the next election; leaving the ordinance as is probably gives the most options, depending on when the vacancy occurs; typically, going to the next election is most cost-effective; the 30-day to act requirement used to be written in the Government Code when the Town adopted the ordinance; the Government Code has now moved that to 60 days; the Town’s ordinance is a constraint because the Town may lose having another election date to choose from.

Mr. Bryant added: Councilmember Carvell’s resignation happened in July with next election being in November; the question at the time was whether or not to appoint someone.

The Public Comment Period opened at 7:59 p.m.

Emerson “Chip” Swan expressed support for keeping Councilmember Goeld on the Council and for keeping costs down.

The Public Comment Period closed at 8:00 p.m.

Council comments included: agreement with the Government Code standard of 60 days; interest in keeping appointments as an option; regular elections are important regarding costs, which is Option 2; it Item 3 Page 11 Town Council Meeting December 12, 2023
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Town Council Meeting Minutes October 24, 2023 Page 4
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is unconscionable to not have district representation; Option 2 gives the necessary flexibility. The Council directed staff to prepare an ordinance to extend the time to call for a special election to fill vacancies on the Town Council.

C. Resolution Approving Eighth Amendment to Town Manager Kevin Bryant’s Employment Agreement.

Resolution No. 2023 - 7636
Mr. Ruess presented the staff report.

There were no questions of staff.

The Public Comment period opened and closed at 8:04 p.m.

Council comments included: there has been a lot of comments about the compensation levels for staff; Council takes exhaustive measures in measuring compensation for the Town Manager against peers in every city; this was a well-researched recommendation; appreciation for Mr. Bryant’s collaborative leadership and institutional knowledge.

Councilmember Fluet moved approval of the resolution.

Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
D. Resolution Approving Agreement for Town Attorney Services with Aaronson, Dickerson, Cohn & Lanzone and Authorizing the Mayor to Execute the Agreement on Behalf of the Town.

Resolution No. 2023 - 7637

Mr. Bryant presented the staff report.

The Public Comment Period opened and closed at 8:06 p.m.

Council comments included: it has been a challenging year, and the amount of time working with the Town Manager and the Town Attorney on various topics have been valuable; support for the resolution.

Councilmember Goeld moved approval of the resolution.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

REPORTS
E. Mayor and Councilmember Communications.

Councilmember Brown spoke of the WHOA! Day of the Horse event, a recent Circulation Committee meeting, and an idea for a Woodside Welcome Committee.

Councilmember Goeld spoke of the success of automated license plate readers.

Councilmember Wall spoke of the Volunteer Reception last Friday.

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Town Council Meeting Minutes October 24, 2023 Page 5
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Mayor Shaw spoke of George Roberts passing a couple of weeks ago, and his contributions to Woodside.

He requested Mr. Bryant to work with staff on some kind of recognition for George Roberts.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at 8:15 p.m.
________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 3 Page 13 Town Council Meeting December 12, 2023
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Town Council Special Meeting November 28, 2023 Page 1
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TOWN OF WOODSIDE
TOWN COUNCIL SPECIAL MEETING MINUTES November 28, 2023
Independence Hall, 2955 Woodside Road, Woodside 6:00 p.m.

CALL TO ORDER

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw

COMMUNICATIONS
6:00 PM CLOSED SESSION
Conference with Legal Counsel - Anticipated Litigation (Government Code §54956.9(b)): One Potential Case

REPORT FROM CLOSED SESSION
None.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at approximately 6:45 p.m. ________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 3 Page 14 Town Council Meeting December 12, 2023
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Town Council Meeting Minutes November 28, 2023 Page 1
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TOWN OF WOODSIDE

TOWN COUNCIL MEETING MINUTES November 28, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:02 p.m.

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw Staff Present:

Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Sarah Filipe, Associate Planner
Sindhi Mekala, Deputy Town Engineer
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Two third graders from Woodside Elementary School led the Pledge of Allegiance.

COMMUNICATIONS
Mayor Shaw remembered Don Horsley, former San Mateo County Sheriff and County Supervisor, who died last week.

Anita Fox, HIP Housing, spoke of housing programs, appreciation for Council’s support, and passed around 2024 calendars.

PRESENTATION OF HONOR COIN
Mayor Shaw presented Leslie Bergman and Pastor Ama Zenya Woodside Honor Coins.

INTERVIEW AND APPOINTMENT TO THE ASRB
Pat Del Gavio introduced herself.

Council questions included: how she would handle telling a neighbor or friend news they would not appreciate; whether upcoming study sessions next year to discuss potentially eliminating the ASRB due to difficulty in recruitment will affect her decision to continue serving; how she would define “rural” in Woodside and balance that with State mandates for increasing housing stock; how she approaches the task of approving projects; whether she has had interactions with the ASRB.

In response to Council’s questions, Ms. Del Gavio stated: she tries to be politically correct whenever possible and to get folks to see reason; she is still interested in serving on the ASRB even though there may be changes next year; she would be curious about the term length; regarding approving increased housing, the most important thing is to let people understand why the decisions are being made; people like to know what to expect and not keep returning through more legislative hoops; for approving projects, she reviews any examples presented and makes decisions based on facts; Woodside is for everyone, so it is important to find a way to maintain all interests and compromise; she does not have any experience with the ASRB.

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In response to Council’s question about the current composition of the ASRB, Mr. Schaan stated: Ms. Del Gavio is applying to fill the fourth seat out of five.

Councilmember Fluet moved to appoint Pat Del Gavio to the ASRB for a term expiring in 2027.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

APPOINTMENT
Mayor Shaw asked for a motion to appoint Paul Fregulia to serve as the representative from Woodside to the San Mateo County Mosquito and Vector Control District.

Councilmember Fluet moved to appoint Paul Fregulia for a four-year term expiring December 31, 2027.

Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

CONSENT CALENDAR

1. Approval of Waiver of Full Reading of Ordinance, per Government Code Section 36934

2. Register of Demands Against the Town of Woodside from October 16 through November 16, 2023.

3. Approval of Minutes: Special and Regular Meetings of July 25, 2023; Regular Meeting of September 12, 2023; and, Special and Regular Meetings of September 26, 2023.

4. Adoption of an Ordinance Amending Section 51.124 of the Woodside Municipal Code to Allow Parcels with Partial Sewer Assessments in Service Area I that are Equal to or Larger than the Minimum Lot Size to Obtain Full Sewer Assessments.

Ordinance No. 2023 - 631

5. Resolution Reducing the Quorum for Meetings of the Volunteerism/ Volunteer Liaison and Engagement Committee.

Resolution No. 2023 - 7638

6. Resolution (1) Approving a Sewer Service Allocation to 1034 Canada Road, (2) Consenting to the Annexation of This Property into the Fair Oaks Sewer Maintenance District, and (3) Authorizing the Town Manager to Execute a Supplemental Agreement Between the Town of Woodside and Fair Oaks Sewer Maintenance District for the Transfer of a Sewer Connection in the Redwood Creek Sewer Assessment District.

Resolution No. 2023 - 7639

7. Resolution Accepting Completion of the Kings Mountain Road Equestrian Bridge Emergency Repair Project and Authorizing the Town Clerk to Record a Notice of Completion.

Resolution No. 2023 - 7640

8. 2023-24 October Monthly Investment Activity Report.

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No one wished to pull anything from the Consent Calendar.

Councilmember Fluet moved approval of the Consent Calendar Items 1-8.

Motion seconded by Councilmember Dombkowski and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

PUBLIC HEARING
A. Presentation and consideration of approval, conditional approval, or denial of a proposed Tentative Map (SDIV2022-0001) for a seven-lot subdivision; General Plan Amendment (GPAM2023-0001) to revise the site’s designation from Institutional to Residential; Grading Exception (GRAD2023-0001) to exceed 1,500 cubic yards of grading for the construction of a new private roadway; and Initial Study/Mitigated Negative Declaration (CEQA2022-0001) prepared for the project in compliance with the California Environmental Quality Act. The project proposes a seven-lot residential subdivision on the 7.8-acre site and involves the demolition and removal of existing site features, including the driveway, residential structure, accessory structures, and horse corral. Improvements proposed as part of the subdivision include establishing property lines for seven one-acre home sites, installation of a new private roadway, underground utilities stubbed to each home site, and installation of bio-retention (stormwater treatment) features to serve the subdivision. The project site is zoned SR, Suburban Residential, permitting one-acre residential lots. (1101 Canada Road, APN: 073-011-270).

Resolution No. 2023 - 7641; Resolution No. 2023 - 7642; Resolution No. 2023 - 7643 Ms. Filipe presented the staff report. Staff received several emails both in support and against the project. She addressed the nine concerns raised in the letter from a neighbor on Mission Trail Road, Kevin Johnson.

Council questions included: clarification about the Fire Marshal’s role in the review process; when the applicant would need to meet the Fire Department’s conditions; the history of the General Plan designation for the property; whether the Fire Department had safety concerns; when an environmental impact report (EIR) would typically occur; clarification about why one of the Commissioners abstained during the Planning Commission meeting; who is in the Subdivision Review Committee; whether drainage has been adequately engineered against potential flooding; clarification about the scenic corridor designation; whether the seven lots would be subject to SB9; whether there is any advantage to a bioswale over a traditional concrete gutter; clarification about sewer capacity; the difference between a Mitigated Negative Declaration (MND) and an EIR.

In response to the Council’s questions, Ms. Filipe stated: the Fire Chief and Fire Marshal are a part of the review committee of the Tentative Map; those comments would be addressed by the applicant during the building permit phase; there used to be a church on the property; when the church was no longer active, and the property sold, it was converted to a single-family use for almost 30 years; changing the General Plan designation would align with the zoning designation; during the CEQA process, the determination is an exercise on whether there would be any impacts considered significant; if there would be any potentially significant impacts, an EIR would be required; in this case, all potentially significant impacts were able to be mitigated; that is why a MND was the appropriate review; one example of a project that might require an EIR is if there was a historic resource proposed to be demolished, that would be an impact that cannot be mitigated; the Subdivision Review Committee consists of the Planning Director, Health Officer (San Mateo County Environmental Health reviews septic systems, however, this property would have a sewer connection, so the Town Engineer provided comments regarding sewer), the Town Geologist, and the Fire Chief/Marshal.

In response to the Council’s questions, Mr. Schaan stated: staff did not have any specific conversations Item 3 Page 17 Town Council Meeting December 12, 2023
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with the Fire Department regarding safety; this property is not located within the wildland-urban interface, however, those standards apply Town-wide; the Fire Marshal did not provide any comments or conditions regarding any traffic changes to accommodate additional fire response; that particular Planning Commissioner was weighing the proposed project with the concerns of neighbors, and there was not a detailed response as to why the vote was being made; regarding drainage, the Engineering Department has reviewed the project per Town requirements; the bio-retention area has vegetation that allows for absorption; there is also a drainage easement that will facilitate draining flows; generally speaking, projects like this improve drainage in the area; the proposed site is engineered to handle the proposed roadway and ancillary runoff from future projects; the bio-swale is sized for seven lots; there are not specific requirements for being in the scenic corridor; there is a lower threshold for when design review would be required; per State law, all residential lots could be subject to SB9, which allows a maximum of two 800 square foot units on each lot; a bio-swale is better for drainage because it slows down water, allows the water to be infiltrated into the ground sooner, and provides ground filtration; the property owner has obtained a will-serve letter for sewer, and there is enough capacity to accommodate development.

In response to the Council’s question about the difference between a MND and EIR, Steve Flint, Regional Government Services, stated: an EIR is for projects that will have impacts that cannot be mitigated; often, that requires the Council to adopt a statement of overriding considerations; Council would need to determine whether the benefit of the project outweighs those unmitigated impacts.

Mayor Shaw invited the applicant’s team to speak.

Lisa Putnam, representing Joe Putnam, spoke of: her appreciation for working with Ms. Filipe for the past three years; her appreciation for all the volunteers who put their time into reviewing this project; this is their 10th public hearing; her family history, their commitment to the community, and her passion for natural landscaping; the entire process improved their development proposal.

In response to the Council’s question about the Covenants, Conditions, and Restrictions (CC&Rs), staff stated: there would be a private road maintenance agreement as well as maintenance of the bioretention areas (i.e., shared responsibility for public areas); the applicant mentioned including a native landscape requirement; the current property owners could add additional restrictions.

Ms. Putnam added that she does not want to allow the use of pesticides.

Jim Toby, Lea & Braze Engineering, presented more details of the project.

In response to the Council’s question about the acousticical consultant’s findings, Mr. Schaan stated: the requirement for an acoustical assessment has been in the Code; the consultant evaluates how potential development (i.e., new homes) may be affected by a significant noise source (e.g., freeway).

Mr. Toby added that he does not recall the acoustical consultant finding anything significant.

Scott Heron, Regional Government Services, added that noise from a freeway could be mitigated by using dual-pane windows and typical building techniques; single-family homes are the lowest noise-generating sources.

In response to the Council’s question about the gas prohibition, Mr. Heron stated: the Bay Area Air Quality Management District prohibits gas connections for new development in the area; propane is an option.

The Public Comment Period opened at 9:01 p.m.

Kevin Johnson, Mission Trail Road, expressed objections to the process, mitigation measures, and the lack of adequate analysis of the drainage issues in the area.

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Corby Reese, Mission Trail, expressed opposition to the project and feelings that neighbors’ concerns have not been adequately addressed.

Ken Hovden, Eucalyptus Court, asked if the only difference between this proposal and one 20 years ago is the current State housing mandate that encourages maximum density development.

In response to Mr. Hovden’s question, Mayor Shaw stated: the Regional Housing Needs Assessment (RHNA) is separate from this project; this project started long before RHNA Cycle 6 started; the Council is not under any State mandate to approve or disapprove this proposal; in terms of maximum density, the property is zoned for one-acre lots, and that is what the property owner is proposing.

Mr. Hovden expressed opposition to the project.

Maggie Bedecarre, Canada Road, expressed drainage concerns.

Sushma Pati, resident for 23 years, expressed support for the project.

Jennifer Epstein, Jane Drive, expressed support for the project.

John Stanton, builder and resident for 38 years, expressed support for the project.

Ms. Putnam opposed Mr. Reese’s comment that all neighbors are against the proposal.

The Public Comment Period closed at 9:45 p.m.

Council comments included: more housing needs to be developed soon; the process has been very extensive; the Fire District has commented that fire safety issues have been addressed; this is one of the more thorough presentations on drainage for the neighborhood; commended the time and effort that went into the design proposal; agreement in making the General Plan amendment from institutional to residential; seven lots conform to the neighborhood, and will be a positive change for the Town, School District, and entire community; living next to construction is tough to get through, however, construction is not a reason to deny this project; ability to make the findings for the MND; the lot has sewer connectivity and is one of the more buildable areas in Town; sometimes, there are unintended consequences and will be dealt with as they unfold; this subdivision is generous; there is evidence that changes were made (i.e., new layout, decrease in grading amounts); appreciation for the environmental aspect; this predates the RHNA mandate; this is a low-density site, and will not make that big of an impact on traffic; trust in the professionals; ability to make all the findings; the right technical requirements were and will continue to be evaluated; the proposal seems to be well-vetted and welldesigned which hopefully will bring more families to Woodside; greatest concern is drainage and water management; the subject property is not the single source; Lea & Braze Engineering works a lot in Town and understands drainage; encouragement to mitigate construction noise; it is not within the Council’s purview to decrease their proposal; alternatively, the Town could be looking at a Builder’s Remedy at that site since there has yet to be an approved Housing Element; the proposal is commensurate with the neighborhood that would be environmentally and aesthetically beautiful; since the water issue is present today, a suggestion to discuss whether Cañada Road can be prioritized during the Capital Improvement Program discussions.

Councilmember Dombkowski moved approval of the Resolution approving the Mitigated Negative Declaration and a Mitigated Monitoring and Reporting Program (CEQA2022-0001).

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
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Councilmember Fluet moved approval of the Resolution amending the General Plan Land Use Designation from Institutional to Residential (GPAM2023-0001).

Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
Councilmember Wall moved approval of the Resolution approving SDIV2022-0001 and GRAD2023-0001 on 1101 Cañada Road.

Motion seconded by Councilmember Fluet and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

NEW BUSINESS
B. Introduction of an Ordinance Amending Section 30.03, Procedure for Filling Vacancies on the Town Council, Title III, Administration, Chapter 30, Town Council, of the Woodside Municipal Code to Extend the Time to Call for a Special Election to Fill Vacancies on the Town Council.

Ordinance No. 2023 - 632
Ms. Savaree presented the staff report.

There were no questions of staff.

The Public Comment Period opened and closed at 10:19 p.m.

Council comments included: support for bringing the Ordinance up to current standards.

Councilmember Brown moved approval to introduce the Ordinance.

Motion seconded by Councilmember Dombkowski and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

REPORTS
C. Mayor and Councilmember Communications.

Councilmember Dombkowski noted that the Volunteerism Committee was disappointed with Council representation at the Volunteer Reception on October 20, 2023.

Councilmember Fluet reported that there are no legislative updates from the C/CAG meeting he attended, and stated that the next Council of Cities will be in the City of Colma on December 15, 2023.

Mayor Shaw reported: that the Woodside Elementary School Board voted to move forward with bond issuance, and will aim to get it onto the March 2024 ballot; there will be a Gun Buyback event on December 9, 2023, in Belmont; and, thanked Ms. Savaree for filling in for Mr. Bryant tonight.

COMMUNICATIONS
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ADJOURNMENT
Mayor Shaw adjourned the meeting at 10:25 p.m.
________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 3 Page 21 Town Council Meeting December 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 4
From: Kevin Bryant, Town Manager December 12, 2023
SUBJECT: ADOPTION OF AN ORDINANCE AMENDING SECTION 30.03, PROCEDURE

FOR FILLING VACANCIES ON THE TOWN COUNCIL, TITLE III,
ADMINISTRATION, CHAPTER 30, TOWN COUNCIL, OF THE WOODSIDE

MUNICIPAL CODE TO EXTEND THE TIME TO CALL FOR SPECIAL

ELECTIONS TO FILL VACANCIES ON THE TOWN COUNCIL

RECOMMENDATION
Staff recommends that the Town Council adopt the attached draft Ordinance amending Section 30.03 of the Woodside Municipal Code to extend the time to call for a special election to fill vacancies on the Town Council from 30 to 60 days.

BACKGROUND AND ANALYSIS
The Town Council enacted Section 30.03 through Ordinance 1999-497, which was adopted on October 12, 1999. At that time, the Government Code provided only 30 days to act on vacancies, either through appointments or by calling for special elections. That section of the Government Code, 36512(b), was revised in 2010 to allow 60 days to act on vacancies.

At its regular meeting on October 24, 2023, the Town Council considered whether to amend Section 30.03 of the Municipal Code and reviewed several different code amendment options. The Council ultimately directed staff to draft a proposed ordinance to extend the time for Council action on a vacancy from 30 to 60 days. On November 28, 2023, the Council introduced an Ordinance which, if adopted, would make that change and leave all other language in Section 30.03 as it currently exists.

CONCLUSION
Adoption of the attached draft ordinance will extend the time the Town Council has to call for special elections to fill vacancies on the Town Council from 30 to 60 days.

Attachments

1. Draft Ordinance
Item 4 Page 1 Town Council Meeting December 12, 2023
ATTACHMENT 1

ORDINANCE
Item 4 Page 2
Town Council Meeting December 12, 2023
ORDINANCE NO. 2023 - _____

ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE AMENDING SECTION 30.03, PROCEDURE FOR FILLING VACANCIES ON THE TOWN COUNCIL, TITLE III, ADMINISTRATION, CHAPTER 30, TOWN COUNCIL, OF THE WOODSIDE

MUNICIPAL CODE TO EXTEND THE TIME TO CALL FOR SPECIAL ELECTIONS TO

FILL VACANCIES ON THE TOWN COUNCIL
WHEREAS, pursuant to California Government Code section 36512(c), in 1999 the Town Council adopted Ordinance 1999-497, which codified Section 30.03 of the Woodside Municipal Code;
WHEREAS, Section 30.03 sets forth the procedure for filling vacancies that occur on the Town Council and requires the Council to act to fill vacancies within thirty (30) days; WHEREAS, Subsection 30.03(A) indicates that the purpose of adopting Ordinance 1999- 497 was to allow the Town Council the option to make an interim appointment pending a special election to fill a vacancy, and to increase flexibility in scheduling the special election; and WHEREAS, in furtherance of increasing flexibility in scheduling special elections to fill Council vacancies, and to allow ample time to recruit potential interim appointees, the Town Council wishes to increase the time to act to fill vacancies from thirty (30) to sixty (60) days.

IT IS HEREBY ORDAINED by the Town Council of the Town of Woodside as follows:

SECTION ONE: The recitals set forth above are true and correct and are hereby incorporated herein by this reference as if fully set forth in their entirety.

SECTION TWO: Section 30.03, Procedure for filling vacancies on the Town Council, of Title III, Chapter 30 of the Woodside Municipal Code is hereby amended to read as follows:

Sec. 30.03 - Procedure for filling vacancies on the Town Council. (A)Purpose. From time to time vacancies occur during the term of a Town Council Member that require the Town Council pursuant to Cal. Gov't Code § 36512(b) to fill the vacancy either by appointment or special election. There is no opportunity to both provisionally fill the vacancy by appointment and then hold a special election at a convenient general election date. Pursuant to Cal. Gov't Code § 36512(c) if the Town Council adopts an ordinance providing that all such vacancies during the term of a Council Member shall be filled by special election, then the said Code allows for an interim appointment pending the special election, and provides more flexibility in setting election dates.
(B) Filling a vacancy. When a vacancy occurs in the elective office of Town Council Member, during the term thereof, the vacancy shall be filled by special election. (1) The special election shall be called within sixty (60) days of the occurrence of the vacancy.
(2) The Town Council may appoint a person who is qualified to hold the office, and that person shall hold the office until the time of the special election.

Item 4 Page 3
Town Council Meeting December 12, 2023
(3) The special election shall be held on the date of the next regularly established election, or regularly established general municipal election to be held throughout the Town, not less than 114 days from the call of the special election.

SECTION THREE: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional or invalid, or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of the Ordinance or any part thereof. The Town Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional or invalid or ineffective.

SECTION FOUR: Pursuant to Section 36937 of the Government Code of the State of California, this Ordinance shall take effect 30 days after its passage.

SECTION FIVE: The Town Clerk shall cause this Ordinance to be published in accordance with the requirements of Section 36933 of the Government Code of the State of California.
* * * * * * * * * * * * *
I, the undersigned, hereby certify that the foregoing Ordinance is a full, true and correct copy of Ordinance No. 2023-_____ of the Town of Woodside entitled as above; that it was introduced on the 28th day of November 2023, and was passed and adopted by the Town Council on the 12th day of December 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_____________________________
Clerk of the Town of Woodside
APPROVED:
_____________________________
Mayor of the Town of Woodside
Item 4 Page 4
Town Council Meeting December 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 5
From: Sindhi Mekala, Deputy Town Engineer December 12, 2023 Approved: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH HARRISON ENGINEERING INC. FOR
$13,100 FOR ADDITIONAL CONSTRUCTION ENGINEERING SUPPORT FOR THE GLENS PATH PHASE 2 AND PHASE 3 PROJECT

RECOMMENDATION
It is recommended that the Town Council authorize the Town Manager to execute a contract amendment with Harrison
Engineering Inc. in an amount not to exceed $13,100 for additional construction engineering support for the Glens Path Phase 2 and Phase 3 Project.

BACKGROUND
The Glens Path Phase 2 and Phase 3 Project is constructing a new continuous multi-use path from Canada Road to Ridge Court. The two phases are being constructed together as one construction contract.

The completion of the two phases along with the alreadycompleted Phase 1 project on Hillside Drive from Alta Mesa to Glenwood Avenue, will complete a multi-phase project to provide a continuous path along Glenwood Avenue/Hillside Drive, the main thoroughfare in the Glens neighborhood, from Alta Mesa Road to Canada Road.

A map showing the location of the multi-use path by project phase is shown in Attachment 2.

On January 17, 2023, the Town Council approved the project plans and specifications and amended the design contract with Harrison Engineering Inc. (HEI) to include additional design and construction engineering services for $29,300, bringing HEI’s total contract amount to $182,800.

On July 25, 2023, the Town Council authorized the Town Manager to execute a contract amendment with HEI for additional construction engineering support for $19,962, bringing HEI’s total contract amount to $202,762.

DISCUSSION
The project contractor is currently working on the retaining wall along Glenwood Avenue between Toyon Court and 231 Glenwood Avenue. Due to recent storms, ground movement, and the
installation by PG&E of a gas main the road elevations have Item 5 Page 1 Town Council Meeting December 12, 2023
changed from the time the project was designed. This change in road elevation has necessitated redesigning a portion of the retaining wall.

At staff’s request, HEI has submitted a proposal for the additional services noted above. Staff believes that the amended contract amount for HEI of $215,862 is reasonable and consistent with a project of this size and complexity.

CONCLUSION
The recommended action will fund the necessary additional construction engineering support required to complete the Glens Path Phase 2 and Phase 3 Improvement Project.

ATTACHMENTS

1. Resolution

2. Project Location Map

3. Proposal – Harrison Engineering Inc for Construction Engineering Services
Item 5 Page 2
Town Council Meeting December 12, 2023
RESOLUTION NO. 2023 –

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE AUTHORIZING

THE TOWN MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH HARRISON ENGINEERING INC. FOR $13,100 FOR ADDITIONAL CONSTRUCTION ENGINEERING SUPPORT FOR THE GLENS PATH PHASE 2 AND PHASE 3 PROJECT
WHEREAS, the Glens Path Phase 2 and Phase 3 Project will construct a new continuous multi-use path from Canada Road to Ridge Court; and
WHEREAS, the completion of the two phases along with the already-completed Phase 1 project on Hillside Drive from Alta Mesa to Glenwood Avenue, will complete a multi-phase project to provide a continuous path along Glenwood Avenue/Hillside Drive, the main thoroughfare in the Glens neighborhood, from Canada Road to Alta Mesa Road; and
WHEREAS, on January 17, 2023, the Town Council approved the project plans and specifications and amended the design contract with Harrison Engineering Inc. (HEI) to include additional design and construction engineering services for a total of $29,300, bringing HEI’s total contract amount to $182,800; and
WHEREAS, on February 28, 2023, the Town Council authorized the Town Manager to execute a construction contract with Andreini Brothers for project construction in an amount not to exceed $1,115,303, which includes $100,000 for construction contingency; and
WHEREAS, on July 25, 2023, the Town Council authorized the Town Manager to execute a contract amendment with HEI for additional construction engineering support for $19,962, bringing HEI’s total contract amount to $202,762; and
WHEREAS, the Contractor is currently working on the retaining wall along Glenwood Ave. between Toyon Court and 231 Glenwood Ave and due to recent storms, ground movement and PG&E’s gas main installation the road elevations have changed from the time the project was designed. This change in road elevations resulted in redesigning a portion of the retaining wall; and
WHEREAS, at staff’s request, HEI submitted a proposal in the amount of $13,100 for the additional services noted above as well as those necessary to successfully complete the project; and WHEREAS, staff believes HEI’s proposal is reasonable and consistent with a project of this size and complexity and recommends it be approved in the form of an amendment to HEI’s design contract for this project.
* * * * * * *
Item 5 Page 3
Town Council Meeting December 12, 2023

NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WOODSIDE that the Town Manager is authorized to execute a contract amendment with Harrison Engineering, Inc. for $13,100 for additional construction engineering support for the Glens Path Phase 2 and Phase 3 project, bringing the total contract amount to $215,862.

Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 12th of December, 2023, by the following vote of members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item 5 Page 4
Town Council Meeting December 12, 2023
Item 5 Page 5
Town Council Meeting December 12, 2023

Harrison Engineering Inc.
562 Little Lane  Pleasant Hill, CA 94523
PH: (925) 525-9555  www.Harrison-Engineering.com
The Glens Path Phases 2 & 3
Amendment No. 4 Page | 1
Ms. Sindhi Mekala, PE November 30, 2023
The Town of Woodside
2955 Woodside Road
Woodside, CA 94062
RE: The Glens Path Project - Amendment No. 4
Dear Sindhi,
Harrison Engineering Inc. (HEI) is submitting this contract amendment request No. 4 for increased scope of Construction Support Services for Phases 2 of the pedestrian path enhancements on Glenwood Avenue.

Based on a field meeting on November 28, with Jim Ray (Consor) and the Contractor’s representative, HEI was requested to redesign a portion of the existing roadway that was not included in the original design. The section of roadway on the Phase 2 Project Plans between Stations 16+60 and 18+24.

The section of roadway has experienced lateral creep of the westbound lane and the edge of pavement has a noticeable dip. The pavement condition is alligatored with larger longitudinal cracks. It was generally agreed, in the field, that the roadway lane should be rebuilt along with an improved cross slope. The design will create a superelevated roadway in accordance with minimum design standards for a 20 mph vehicle speed. The creation of the superelevated roadway will require raising the retaining wall approximately 1.2-feet above what was previously designed, which exceeds the prior retaining wall design limits.

HEI will create (1) a new detailed grading plan for the roadway and (2) update the retaining wall detail sheet. JMEC Engineering has agreed to assist with the retaining wall design calculations.

Our budget estimate is as follows:

New roadway grading plan sheet $4,000.00
Revise Retaining Wall No. 1 $2,500.00
RW Structural Calculation (JMEC) $6,000.00
Markup $600.00
Total $13,100.00
If you have any questions, please do not hesitate to call.

Sincerely,
HARRISON ENGINEERING INC.

Randell T. Harrison, PE
President
Enclosure: HEI Rate Schedule for 2023
Item 5 Page 6
Town Council Meeting December 12, 2023

The Glens Path Phase 2 & 3
Amendment No. 4 Page | 2
Harrison Engineering Inc.
2023 Charge Rate Schedule
Effective January 1 through December 31, 2023
Hourly Charge Rates
Position/Title Hourly Rate
Principal/Senior Project Manager II $293.00
Senior Project Manager I $257.00
Project Manager II $227.00
Project Manager I $215.00
Senior Project Engineer II $209.00
Senior Project Engineer I $197.00
Construction Inspector $170.00
Project Engineer II $179.00
Project Engineer I $161.48
Senior Design Engineer II $149.50
Senior Design Engineer I $137.50
Design Engineer II $125.60
Design Engineer I $113.60
Design Technician II $101.60
Design Technician I $89.70
Administrative $92.00

Other Expenses
Automobile Mileage $0.60 per mile
Plotting
Monochrome Drawings (Bond or Vellum) $1.50 per square foot Color Plots $5.00 per square foot
Plots on Mylar $5.00 per square foot
Subconsultant Fees Cost plus 10%
Reimbursable Costs (Printing, Copying, Parking, Cost plus 10% Mail/Shipping, Film/Developing, etc.)
Note: Rates are subject to an increase based on SF Bay Area Consumer Price Index, published annually in November.

Item 5 Page 7
Town Council Meeting December 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 6
From: Jean Savaree, Town Attorney December 12, 2023
SUBJECT: RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE SETTING ASIDE AND VACATING RESOLUTION 2021-7433

RECOMMENDATION
It is hereby recommended that the Town Council approve the attached resolution setting aside and vacating Resolution 2021-7433 (Attachment 1).

BACKGROUND AND DISCUSSION
On September 28, 2023, the Honorable Marie S. Weiner, Judge of the San Mateo County Superior Court, rendered a Judgment Granting Petition for Writ of Mandate in San Mateo County Superior Court Case No. 21CIV05436, Donald A. Langrock, et al, Petitioner, vs. Town of Woodside, Respondent, And Steve Peterson and Rachelle Nichols, Real Parties in Interest.

The Clerk of the Court, as directed by Judge Weiner, issued a Peremptory Writ of Mandate on September 28, 2023. The Judgment and Writ were served by mail on the Town and Real Parties in Interest on October 6, 2023.

In the Judgment Granting Petition for Writ of Mandate, Judge Weiner ordered the Town to set aside and vacate Resolution 2021-7433 and the approval of Applications APPL2021-0001 and APPL2021-0002, including a Setback Exception (XSET2017-0002) and Variance (VAR2021-0001) within 60 days of service.

Judge Weiner further ordered the Town to rehear and consider and take action, within 150 days from service of the Peremptory Writ, on Real Parties in Interest’s Applications APPL2021-0001 and APPL2021-0002, including a Setback Exception (XSET2017-0002) and Variance (VAR2021- 0001) in accordance with the Woodside Municipal Code and subject to and consistent with the Final Statement of Decision including Judge Weiner’s independent finding that the property of Real Parties in Interest located at 215 Grandview Drive in Woodside, California, is subject to an express easement of ingress and egress of 25 feet, measured from the center of Grandview Drive.

CONCLUSION
Staff recommends that the Town Council adopt the attached resolution setting aside and vacating Resolution 2021-7433 as ordered by the Honorable Marie S. Weiner, Judge of the San Mateo County Superior Court.

Item 6 Page 1
Town Council Meeting December 12, 2023

ATTACHMENT

1. Resolution
Item 6 Page 2
Town Council Meeting December 12, 2023
RESOLUTION NO. 2023 –

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE SETTING ASIDE AND VACATING RESOLUTION 2021-7433
WHEREAS, on September 28, 2023, the Honorable Marie S.

Weiner, Judge of the San Mateo County Superior Court, rendered a Judgment Granting Petition for Writ of Mandate in San Mateo County Superior Court Case No. 21CIV05436, Donald A. Langrock, et al, Petitioner, vs. Town of Woodside, Respondent, And Steve Peterson and Rachelle Nichols, Real Parties in Interest; and WHEREAS, the Clerk of the Court, as directed by Judge
Weiner, issued a Peremptory Writ of Mandate on September 28, 2023 (attached hereto as Exhibit 1); and
WHEREAS, Judge Weiner commanded the Town to set aside and vacate Resolution 2021-7433 and the approval of Applications APPL2021-0001 and APPL2021-0002, including a Setback Exception (XSET2017-0002) and Variance (VAR2021-0001); and
WHEREAS, Judge Weiner further commanded the Town to rehear and consider and take action, within 150 days from service of the Peremptory Writ, on Real Parties in Interest’s Applications APPL2021-0001 and APPL2021-0002, including a Setback Exception (XSET2017-0002) and Variance (VAR2021-0001) in accordance with the Woodside Municipal Code and subject to and consistent with the Final Statement of Decision including Judge Weiner’s independent finding that the property of Real Parties in Interest located at 215 Grandview Drive in Woodside, California, is subject to an express easement of ingress and egress of 25 feet, measured from the center of Grandview Drive.

NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WOODSIDE that Resolution 2021-7433 is hereby set aside and vacated.
* * * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 12th of December, 2023, by the following vote of members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Mayor of the Town of Woodside
Item 6 Page 3 Town Council Meeting December 12, 2023
ATTEST:

Clerk of the Town of Woodside
Item 6 Page 4 Town Council Meeting December 12, 2023

FILED SAN MATEO COUNTY

SUPERIOR COURT OF THE STATE CF-CALIFORNIA
COUNTY 0F. SAN MATEO
DONALD A. LANGROCK, et aI., Case No. 21CIV05436
Petitioners, Askignedfor All Purposes
to Dept Hon. Marie S. Weiner vs.

JUDGMENT GRANTING
TOWN OF WOODSIDE, PETITION FOR WRIT 0F MANDATE
Respondent,
-And.

STEVE PETERSON and RACHELLE NICHOLS,
Real Parties in Interest.

CourI trial/hearing was held on' the First Amended Veried Petition'for Writ of Mandate in Oepartment ofthis Court before the Honorable Marie S. Weiner. Jason Horst ofHorst Legal Counsel PC appeared on behalfof Petitioners; Jean Savaree of
Aaronson Dickerson Cohn Lanzone appeared on behalffofRespondent Town of Woodside; and Louis Basile of Porter Simon PC appeared on behalf of Respondent and Real Partiesin Interest.

This Court issued
its Pinal Statement ofDecision After Court Trial/Hearing on Petition for Writ on August 3, 2023, which is incorporated herein by reference.

IT IS HEREBY ORDERED, ADJUDGED and DECREED, as follows:

Item 6 Page 5
Town Council Meeting December 12, 2023
The First Amended Veried Petition for Writ of Mandate pursuant to Code of
Civil Procedure Section 1094.5 is GRANTED. The Court nds that the Resolution and decisions ofRespondent as to the Applications oi‘Real Parties in Interest were not supported by the weight ofthe evidence. Further and/or alternatively, the Court nds that Respondent Town ofWoodside acted without
jurisdiction, and/or acted in excess of
jurisdiction, and/or
failed toimake ndings supporting its conclusion as to the scope and width ofthe easement‘for ingress and egress, and/or its ndings that the applicable square
footage ofthe real property ofReal Parties'in
Interest are not supported by the weight of
the evidence. Accordingly, Resolution 2021-7433 is VACATED and REVERSED; and approval by Respondent ofApplications APPL2021-0001
and APPL2021-0002,
including Setback Exception (XSET2017-0002) and Variance (VAR2021 -0001), is
VACATED and denial ofthe appealsthereofby Petitioners is REVERSED.

The Clerk ofthe Court shall issue Peremptory Writ of Mandate, as attached hereto as Exhibit l, remanding the proceedings
to Respondent; commanding Respondent
to set aside Resolution 2021-7433, and approval by Respondent ofApplications APPL2021-0001 and APPL2021-0002, including Setback Exception (XSET2017-0002) and Variance (VAR2021-0001); and ordering that Respondent consider. and take action on Real Parties
in
Interest’s Applications APPL2021-0001 and APPL2021 -0002, including Setback Exception (XSET2017—0002) and Variance (VAR202l-0001), consistent with the Woodside Municipal Code, and subject to and consistent with this
Court’s Final Statement ofDecision including this Court’s independent nding that the
property ofReal Parties in Interest located at 215 Grandview Drive in Woodside, California,
is subject
to an express easement ofingress and egress of 25 feet, measured om the center ofGrandview Drive.

Item 6 Page 6
Town Council Meeting December 12, 2023
Petitioners shall 'ensure service ofthe Pcremptory Writ ofMandate upon Respondent.

Petitioners are the prevailing parties, and are entitled to statutorycosts upon timely ling and service of Memorandum of Cos-ts.-
Tlle Court shall'retain jurisdiction over
this action until determination that
Respondent-has complied with the Writ.

Petitioners shall immediately le and serve formal Notice of Entry ofJudgment upon all parties, and promptly le proofof service thereof. DATED: September28,2023— HON. MARIE s. WEINER
JUDGE 0F THE SUPERIOR COURT
Item 6 Page 7
Town Council Meeting December 12, 2023

SUPERIOR COURT OF THE STATE OF CALIFORNIA

COUNTY OF SAN MATEO
DONALD A. LANGROCK, et a1., Case‘ No. 21CIV05436
Petitioners, AssignedforAll Purposes
to Dept Hon. Marie'S. Weiner vs. PERENEPTORY WRIT 0F

TOWN OF WOODSIDE, MANDATE
Respondent,
.‘AndSTEVE PETERSON and RACHELLE NICHOLS,
Real Parties in Interest.

TO RESPONDENT TOWN 0F WOODSIDE: WHEREAS Judgment has been entered ordering tht peremptory writ of mandate be issued om this Court;
YOU ARE HEREBY COMMANDED, within 60 days of service ofthis Writ, to set aside and vaeate your Resolution 2021-7433 and your approval ofApplications APPL2021-0001 and APPL2021L0002, including Setback Exception (XSET2017-0002) and Variance
(VAR2021-0001).

You are further ordered to rehear and consider and take action, Within 150 days om service ofthis Writ, on Real Parties in Interest’s Applications APPL2021-0001 and APPL2021-0002, including Setback Exception (XSET2017-0002) and Variance EXHIBIT. i.

Item 6 Page 8
Town Council Meeting December 12, 2023
(‘VARZOZl-OOOI), in accordance with the Woodside Municipai Code and s'ubject to and consistent with this- Courts Final Statement ofDecision (attached hereto as Exhibit and
incorporated herein) including this Court’s independent nding that the property of
Real Parties in Interest located at 215 Grandview Drive in Woodside, California, is subject
to an
express easement ofingress and egess of 25 feet, measured from the center ofGrandview Drive.

You shall le with the Court and serve Return ofWrit demonstrating compliance within 180 days of service ofthis Peremptory Writ of Mandate.

Date Issued: September __, 2023 NEAL TANIGUCHI CLERK OF THE SUPERIOR COURT Item 6 Page 9
Town Council Meeting December 12, 2023

SUPERIOR COURT OF THE STATE OF CALIFORNIA

COUNTY OF SAN MATEO
DONALD A. LANGROCK, et a1., Case No. 210N05436
Petitioners, Assignedfor All Purposes
to Dept Hon. Marie S. Weiner vs. PEREMPTORY WRIT 0F

TOWN OF WOODSIDE, MANDATE
Respondent,
-And.

STEVE PETERSON and RACHELLE NICHOLS,
Real Parties in Interest.

TO RESPONDENT TOWN OF WOODSIDE: WHEREAS Judgment has been entered ordering tht peremptory writ of mandate be issued 'om this Court;
YOU ARE HEREBY COMMANDED, Within 60 days of service ofthis Writ, to' set aside and vacate your Resolution 2021-7433 and your approval ofApplications APPL2021-0001 .and APPL2021-0002, including Setback Exception (XSET2017-0002) and Variance (VAR2021-0001).

You are further ordered to rehear and consider and take action, within 150 days om service ofthis Writ, on Real Parties in Interest’s Applications APPL2021-0001 and APPL2021—0002, including Setback Exception (XSET2017-0002) and Variance Item 6 Page 10 Town Council Meeting December 12, 2023
(VAR2021-0001),
in accordance With the Woodside Municipal Code and subject to and
consistent with this Comt’s Final Statement ofDecision (attached hereto as Exhibit and incorporated herein) including this Court’s independent nding that the property of Real Parties in Interest located at 215 Grandview Drive in Woodside, California, is subject
to an express easement ofingress and egress of 25 feet, measured from the center ofGrandview Drive.

You shall le with the Court and serve Return ofWrit demonstrating compliance within 180 days of service ofthis Peremptory Writ of Mandate.

Date Issued: September§2023
'g—Lv‘/a) PAD NEAL TANIGUCHI CLERK OF TI-E SUPERIOR COURT Item 6 Page 11 Town Council Meeting December 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 7
From: Kevin Bryant, Town Manager December 12, 2023
SUBJECT: RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A

PROFESSIONAL SERVICES AGREEMENT WITH NORTHSTAR SURVEY FOR $58,710 TO PREPARE A RIGHT-OF-WAY BOUNDARY SURVEY FOR THE GLENS

RECOMMENDATION
It is recommended that the Town Council authorize the Town Manager to execute a professional services agreement with NorthStar Survey in an amount not to exceed $58,710 to prepare a right-of-way boundary survey for the Glens.

BACKGROUND AND DISCUSSION
On October 10, 2023, the Town Council directed staff to pursue a contract with a civil engineer or surveyor to conduct a right-of-way survey to identify opportunities for additional public parking within the Glens neighborhood.

Staff issued a Request for Proposals on November 2, 2023 for survey services and received four proposals ranging in price from $58,710 to $214,680. NorthStar Survey’s response meets the project specifications and staff recommends entering into a professional services agreement the firm to conduct the survey.

CONCLUSION
Preparation of a right-of-way boundary survey of the Glens will provide the Town information necessary to explore opportunities for additional public parking.

ATTACHMENTS

1. Resolution

2. Proposal – NorthStar Survey
Item 7 Page 1 Town Council Meeting December 12, 2023
RESOLUTION NO. 2023 –

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE AUTHORIZING

THE TOWN MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH NORTHSTAR SURVEY FOR $58,710 TO CONDUCT A RIGHT-OF-WAY BOUNDARY

SURVEY IN THE GLENS
WHEREAS, there has been a long-recognized need for additional parking in the Glens neighborhood; and
WHEREAS, construction of the Glens path has highlighted the need for additional parking; and
WHEREAS, the Town has not completed a fully survey of the current conditions of the Town right-of-way in the Glens; and WHEREAS, the Town seeks a right-of-way boundary survey to identify opportunities for additional public parking; and WHEREAS, the Town received four responses to a Request for Proposals for a Glens Right-of-Way Boundary survey, ranging in price from $58,710 to $214,680; and
WHEREAS, NorthStar Survey’s response met the project
specifications at the lowest cost.
* * * * * * *

NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WOODSIDE that the Town Manager is authorized to execute a professional services agreement with NorthStar Survey for $58,710 to conduct a right-of-way boundary survey in the Glens.

Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 12th of December, 2023, by the following vote of members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item 7 Page 2
Town Council Meeting December 12, 2023

NORTHSTAR SURVEY | 211 Hope Stret #391542 Mountain View, CA 94041 | t. 669.250.7429 | www.nssurvey.net Proposal for:

GLENS TOWN RIGHT-OF-WAY BOUNDARY SURVEY
RFP NO. 23111301

TOWN OF WOODSIDE
Prepared by: NorthStar Survey November 13, 2023

TABLE OF CONTENTS
1 Cover Letter
2 Statement of Qualifications and Experience
3 Proposal Statement
4 Cost Proposal
5 Acknowledgement of the Town’s Agreement for Professional Services Item 7 Page 3
Town Council Meeting December 12, 2023
1 COVER LETTER
Proposal – Glens Town Right-of-Way Boundary Survey
NORTHSTAR SURVEY | 211 Hope Stret #391542 Mountain View, CA 94041 | t. 669.250.7429 | www.nssurvey.net City of
NorthStar No. 23111301
November 13, 2023
ATTN: Kevin Bryant, Town Manager
[email protected]
2955 Woodside Road
Woodside, CA 94062
(650) 851‑6790
Dear Kevin,
We appreciate your Request for Proposal for Surveying Services for the Town of Woodside. NorthStar is a small business based in the City of Mountain View and are dedicated to delivering high-quality surveying services in the Bay Area. Our team comprises seasoned professionals with decades of experience in land surveying throughout the Bay Area, ensuring accurate and on-time project completion.

PROJECT UNDERSTANDING
NorthStar’s understanding of the project is to survey the entire width of the Right-of-Way in the Glens Neighborhood along Glenwood Avenue, Toyon Court, Otis Avenue, Ridge Court, Hillside Drive, Alta Mesa Road and Highland Terrace totaling approximately 12,360 linear feet. To identify properties that have encroached upon the Right-of-Way in the Town of Woodside, enabling the town to assess potential locations for additional public parking within its Right-of-Way.

EXPERIENCE
Our professionals have a solid track record in on-call surveying services which has allowed us to develop a streamlined approach that allows us to get projects completed accurately and on-time. Some recent examples of our work completed by our team members include the following projects:
- City of Palo Alto On-Call Surveying Services
- City of San Jose On-Call Surveying Services
- Alameda County Water District Driscoll Road Main Replacement Topographic Surveys - Alameda County Water District Central Newark Topographic Surveys - Alameda County Water District On-Call Surveying
Our team has earned a stellar reputation for offering proactive and forward-thinking recommendations in project approach, cost-effectiveness, scheduling, budgeting, and rapid response, particularly in on-call scenarios. We take pride in consistently delivering high-quality survey products on schedule.

Our aim is to seamlessly integrate with your staff, recognizing that emergencies and scheduling changes are part of the equation. NorthStar is committed to swift response times without overcommitting our resources. We employ proactive management practices that ensure a sufficient number of qualified staff for each work order, guaranteeing timely project execution.

ORGANIZATION
NorthStar boasts a flexible yet efficient staff organization structure designed to accommodate projects of all sizes while adhering to tight schedules. We designate a single point of contact for the town, Mr. Brian Cass, PLS, who will oversee the core surveying team, project progress, scheduling, and budget management.

Item 7 Page 4
Town Council Meeting December 12, 2023
1 COVER LETTER
Proposal – Glens Town Right-of-Way Boundary Survey
NORTHSTAR SURVEY | 211 Hope Stret #391542 Mountain View, CA 94041 | t. 669.250.7429 | www.nssurvey.net Our Project Manager and Principal-in-Charge are personally invested in meeting the Town's timelines. They have access to our extensive resource pool and will assign proven project surveyors to your project that will ensure a thorough work product. Our Project Managers actively contribute to work scheduling, ensuring the availability of the assigned project team to stay on track and within budget. Our team members are highly responsive to project requirements, and we swiftly mobilize additional resources as needed to meet peak demands. The proposed NorthStar project team possesses a profound understanding of processes gleaned from similar past projects, both public and private.

SYNERGY
Our proposed survey team has a rich history of collaborating on diverse projects, including GPS surveys, utility surveys, topographic surveys, as-built surveys, benchmark set/relocation, aerial control, boundary surveys, monitoring surveys, monument establishment and preservation, construction staking, and Parcel/Final map preparation.

EXPERTISE
The NorthStar team is primed for swift responses to address the Town's needs and takes pride in proactively identifying and resolving project issues. We excel in developing innovative solutions to challenges, as exemplified in our work for current and previous clients.

NorthStar brings both the management expertise and company resources to align with any project's timeline, objectives, and funding commitments. We sincerely appreciate the opportunity to offer our services to the Town of Woodside. Please feel free to reach out to me at 669.250.7429 or via email at [email protected] should you have any questions regarding our proposal.

The terms set forth in this proposal are valid for no less than ninety (90) days following the submittal date of November 17, 2023.

I hereby certify that I am authorized to bind the proposer to the terms of this proposal.

Sincerely,
NorthStar Survey
Brian Cass, PLS
Project Surveyor
669.250.7429
[email protected]
211 Hope Street #391542
Mountain View, CA 94041
Item 7 Page 5
Town Council Meeting December 12, 2023
2 STATEMENT OF QUALIFICATIONS AND EXPERIENCE
Proposal – Glens Town Right-of-Way Boundary Survey
NORTHSTAR SURVEY | 211 Hope Stret #391542 Mountain View, CA 94041 | t. 669.250.7429 | www.nssurvey.net

STATEMENT OF QUALIFICATIONS AND EXPERIENCE

CITY OF SAN JOSE

ON-CALL SURVEYING SERVICES
Performed Corner Records for street monument preservation and sewer manhole surveys for the City of San Jose.

Surveying for approximately 366 storm drain and sewer manholes including GPS surveys of the rim and measurement of pipe inverts with photo documentation and GIS-ready survey data. *CITY OF PALO ALTO

UTILITY SURVEYS
We carried out an extensive field survey to collect data for Palo Alto's utilities. Our primary objective is to provide design grade data that is used by city engineers for numerous utility projects throughout the city and to further incorporate the collected field data into the City of Palo Alto’s GIS geospatial database. Our scope of work was quite comprehensive, covering the surveying of all utilities situated along the designated streets in Palo Alto, which added up to an impressive total of 30,510 linear feet.
*ALAMEDA COUNTY WATER DISTRICT

ON-CALL SURVEYING SERVICES
The primary aim of this project is to carry out ground survey monitoring for five water storage facilities situated within the district and various on-call surveying projects throughout the district including:
-Street topographic and utility surveys, covering a total distance of 5.6 miles for projects. -Providing surveying services for ground survey monitoring at five District Facilities. -Offering on-call surveying support for topographic surveys related to pipeline replacement projects. -Preparing plats and legal descriptions for easements.
*Projects completed by our employees with previous employers References available upon request.

Item 7 Page 6
Town Council Meeting December 12, 2023
3 PROPOSAL STATEMENT
Proposal – Glens Town Right-of-Way Boundary Survey
NORTHSTAR SURVEY | 211 Hope Stret #391542 Mountain View, CA 94041 | t. 669.250.7429 | www.nssurvey.net

PROPOSAL STATEMENT
Below is a brief narrative outlining our organizational structure, task scheduling, NorthStar team's overarching approach to fulfilling the Town's objectives, and other relevant factors integral to formulating and executing a successful project.

PLAN
At the commencement of each project phase, NorthStar crafts a Project Work Plan tailored to the project's scope of work, contract specifications, project-specific needs, and our internal QA/QC checklist. This plan serves as a roadmap for essential project components and aids in establishing accurate cost and schedule baselines, ensuring the project not only meets but exceeds performance goals.

NorthStar will oversee project management tasks to ensure adherence to the not-to-exceed fees limit while guaranteeing that all services and deliverables align with the Town's project requirements. Our preliminary field surveys include site visits conducted by Project Manager Brian Cass and the Town engineer responsible for the project.

Kick-off meetings and progress reports are integral components of these tasks.

At the project's outset, we will request detailed PDF copies of maps delineating the work limits and existing GIS and CAD files from the Town. This will facilitate our field crews' preparations for the survey areas.

COMMUNICATION
Brian Cass will serve as the primary point of contact with the project team, overseeing the fulfillment of the project scope. Each field crew will receive a survey package containing the work limit, often presented as a Google Earth image with a red boundary line, and a checklist of tasks to complete on-site. The survey party chief will check in with their project manager at the start of their day to report site access issues or any encountered problems. The survey party chief will use their phones and tablets to report field survey progress to the project manager and discuss next steps, should a return to the site be necessary. Alternatively, if survey tasks are completed, they will share insights on their experience and explore ways to enhance efficiency and work quality.

QUALITY
Our in-office project surveyor will commence a thorough review of survey data files, beginning with raw data files.

Field notes are meticulously examined for each GPS survey and total station setup, with control points verified. Height data on the notes is cross-referenced with rod height, and potential rod bust errors are identified. Survey data points are incorporated into the CAD file and plotted, often overlaid with images or existing control files to ensure alignment.

After drafting, all projects will be field walked to verify the accuracy of all information.

Following the submission of the deliverable file to the Town, NorthStar will schedule a phone call or Zoom meeting with Town staff to confirm that the surveyed areas cover the entire work limit. If any elements are found to be missing, the field crew will be dispatched to address these areas. We will diligently ensure the survey's completeness, and once Town staff verifies satisfaction with the requirements, the invoice will be processed for payment.

Item 7 Page 7
Town Council Meeting December 12, 2023
3 PROPOSAL STATEMENT
Proposal – Glens Town Right-of-Way Boundary Survey
NORTHSTAR SURVEY | 211 Hope Stret #391542 Mountain View, CA 94041 | t. 669.250.7429 | www.nssurvey.net

KEY CONTACTS
Name Title Office Address Phone Email
Brian Cass, PLS Project Manager 211 Hope Street, #391542 Mountain View, CA 94041
669.250.7429 [email protected]
Yuen Zhou, LSIT Project Surveyor 211 Hope Street, #391542 Mountain View, CA 94041
669.250.7429 [email protected]
Stacy Zhang Accountant 211 Hope Street, #391542
Mountain View, CA 94041
669.250.7429 [email protected]
DELIVERABLES:

NorthStar will deliver Civil 3D 2018 electronic drawing file (AutoCAD Drawing file may be saved into an earlier version if preferred) and PDF copy of layout sheets with legend and survey notes TIMELINE:

The Topographic and Boundary Survey shall be delivered within 14 weeks from the issuance of the Notice to Proceed. 50% Progress Submittal Due 7 weeks from notice to proceed 90% Progress Submittal Due 12 weeks from notice to proceed Final Submittal Due 14 weeks from notice to proceed
Item 7 Page 8
Town Council Meeting December 12, 2023
4 COST PROPOSAL
Proposal – Glens Town Right-of-Way Boundary Survey
NORTHSTAR SURVEY | 211 Hope Stret #391542 Mountain View, CA 94041 | t. 669.250.7429 | www.nssurvey.net

COST PROPOSAL

SCOPE OF WORK TO BE PERFORMED
- All NorthStar survey work will be performed by, or under, the direction of a California Licensed Land Surveyor. As Project Manager, Brian Cass (PLS#9629) will be responsible for, and in charge of all land surveying work. Mr. Cass will be directing the field crews on site as well as the project surveyors, who will post-process the survey data. - NorthStar will setup all control points needed to perform the survey work. The accuracy for all horizontal and vertical survey data shall be +/- 0.4 inch. The survey data shall be measured in U.S. Survey Feet. - All survey data shall use the California State Plane Coordinate System – Zone 3 in units of feet. The horizontal datum shall be the North American Datum of 1983 (NAD83) and the vertical datum shall be based on the Town of Woodside Datum.
- Survey data shall be collected within the entire Right-of-Way for each street totaling approximately 12,360 linear feet (Limits of Work attached).
- NorthStar shall obtain approval from business/home owners or occupants to access private properties or easements for collecting required survey data.
- All work shall be conducted in a safe manner and in strict accordance with the rules of the State Division of Industrial Safety (Cal. OSHA). NorthStar shall take all reasonable precautions necessary to protect from personal injury all workers and other persons who may be in or about the work area and to prevent damage to both public and private property. NorthStar will follow COVID-19 protocols as recommended by the Town/County/State. - Workers in the area shall wear orange safety vests at all times. - NorthStar will do all that is practical and necessary to ensure the safety of workers, pedestrians, bicyclists, and motorists.

TASK “A”: RESOLVED BOUNDARY SURVEY:

We will plot the Right-of-Way lines based on a resolved boundary, together with found survey monuments, or split of the street improvements. We will include parcel information based on assessor’s maps and GIS maps that may be available on the County website. We will include the Assessor’s Parcel Numbers (APN) and street address numbers for reference.

Item 7 Page 9
Town Council Meeting December 12, 2023
4 COST PROPOSAL
Proposal – Glens Town Right-of-Way Boundary Survey
NORTHSTAR SURVEY | 211 Hope Stret #391542 Mountain View, CA 94041 | t. 669.250.7429 | www.nssurvey.net TASK “B”: TOPOGRAPHIC SURVEY:
*Note that measurement will be at center of manholes/lids/boxes, unless otherwise specified.

The topographic surveys will show major above-ground topographic features on the designated areas, which includes:
buildings, curbs, gutters, sidewalks, walls, fences, miscellaneous landscape structures, survey monuments, and aboveground utility features (water valves, service meters, fire hydrants, back flow preventers, vaults, clean-outs, pull-boxes, and manholes), and street cross-sections every 50 feet. Since this is to determine encroachments into the Town Rightof-Way by various property owners, we will focus on providing detailed surveys along the Right-of-Ways for each street. The topographic survey will allow us to deliver a base map in CAD format for the engineers and designers so they can overlay and externally reference their drawings.

EXCLUSIONS:

The following items are specifically excluded from this proposal and considered as additional work. If required or requested, NorthStar will provide you with the additional fee:
• Setting of permanent boundary corners is specifically excluded from this proposal.

The setting of permanent boundary corners requires filing of either a Corner Record or a Record of Survey with the county.
• Locating trees
• Inverts for storm and sewer structures
• Construction staking
• Underground utility locating.
• The locating of irrigation lines and structure.

FLAT FEE Task “A” and Task “B”:

Our services will be provided for $475 per 100 linear feet, resulting in the flat fee of Fifty-Eight Thousand Seven Hundred and Ten Dollars ($58,710) for approximately 12,360 linear feet of street surveys. NorthStar will not charge other costs in addition to the flat fee. Additional services requested by the town will require a separate proposal.

Item 7 Page 10 Town Council Meeting December 12, 2023
4 COST PROPOSAL
Proposal – Glens Town Right-of-Way Boundary Survey
NORTHSTAR SURVEY | 211 Hope Stret #391542 Mountain View, CA 94041 | t. 669.250.7429 | www.nssurvey.net LIMITS OF WORK:

Item 7 Page 11 Town Council Meeting December 12, 2023
5 ACKNOWLEDGEMENT OF THE TOWN’S AGREEMENT
Proposal – Glens Town Right-of-Way Boundary Survey
NORTHSTAR SURVEY | 211 Hope Stret #391542 Mountain View, CA 94041 | t. 669.250.7429 | www.nssurvey.net ACKNOWLEDGEMENT OF THE TOWN’S AGREEMENT FOR

PROFESSIONAL SERVICES
NorthStar Survey received and reviewed a copy of the Town’s template (Attachment 3) Professional Services Agreement and agrees to execute and comply with an agreement in the form of that template if the proposal is selected. NorthStar Survey will be able to fulfill the insurance requirements included in the template agreement.

Item 7 Page 12 Town Council Meeting December 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item A
From: Kevin Bryant, Town Manager December 12, 2023
SUBJECT: RESOLUTION AUTHORIZING THE TOWN OF WOODSIDE TO DEPLOY A

SOLAR PHOTOVOLTAIC SYSTEM AT TOWN HALL AND INDEPENDENCE

HALL IN PARTNERSHIP WITH PENINSULA CLEAN ENERGY SHOULD THE

TOWN DETERMINE THERE ARE COST BENEFITS FOLLOWING

PARTICIPATION IN A COLLABORATIVE PROCUREMENT LED BY

PENINSULA CLEAN ENERGY

RECOMMENDATION
It is recommended that the Town Council adopt the draft resolution, which would authorize deployment of a Solar Photovoltaic System (Solar PV System) at Town Hall and Independence Hall in partnership with Peninsula Clean Energy should the Town determine there are cost savings or other community benefits following participation in a collaborative procurement led by Peninsula Clean Energy.

BACKGROUND
One of the goals of the Town of Woodside’s Climate Action Plan is the installation of renewable energy on Town property. On January 14, 2020, the Town Council considered a proposal from Sandbar Solar to design and install solar photovoltaic systems on Town Hall, Independence Hall, and the Woodside Library. The $304,768 proposal would have been a cash purchase, and the Town would have been responsible for the operation and maintenance of the solar panels.

After public comment and deliberation, a motion to approve a resolution authorizing the agreement failed to carry by three votes in favor, two votes against, and two Councilmembers absent. Four votes in favor were required to pass the resolution authorizing the project.

Council concerns expressed during deliberation included the historic designation of Independence Hall, the return on investment, and not receiving any competitive bid. No further action has been taken on this project.

The Town is a member of the Peninsula Clean Energy Authority, a community-controlled, not-for-profit, joint powers agency formed as a Community Choice Aggregation (CCA) program by San Mateo County and all 20 of its cities and towns in 2016 and joined by the City of Los Banos in 2020.

Peninsula Clean Energy is offering a first-of-its-kind group procurement model to local government partners across San Mateo County in support of its organizational objectives to increase local renewable generation, help reduce energy costs, and help its customers achieve sustainability goals. Peninsula Clean Energy has reduced Item A Page 1 Town Council Meeting December 12, 2023
risks to all parties by hiring an independent engineer to complete an analysis for buildings currently in the pilot portfolio and acting as the counterparty to the Purchase Power Agreement (“PPA”) which will bring down costs, streamline procurement, and reduce the amount of time required by Town staff while obtaining the environmental, economic, and other community benefits. Town participation in this collaborative procurement would address the issues of cost, return on investment, and lack of competitive bids identified by the Council when evaluating the Sandbar Solar proposal in 2020. In addition, Peninsula Clean Energy will ensure that installation on Independence Hall would meet Secretary of Interior standards for buildings listed on the National Register of Historic Places and not jeopardize its historic designation.

DISCUSSION
Fiscal Impacts. There is no expected upfront cost to the Town for the Solar PV projects. The Solar PV Systems are expected to provide cost savings, as the amount paid for both electricity generation as well as transmission and distribution would be reduced. The savings are expected to grow over time due to avoided increases in utility costs which are expected to rise as much as 5% or more per year.

The Solar PV Systems would be financed through a Power Purchase Agreement (“PPA”) with Peninsula Clean Energy. With a PPA model, Peninsula Clean Energy will arrange for the installation, operation and maintenance of the Solar PV System, and the Town would pay an agreed upon price per kilowatt-hour (“kWh”) for power generated throughout the system’s life. The PPA rate (price per kWh) will be provided “at cost” by Peninsula Clean Energy to cover equipment, installation, maintenance, and administrative expenses.

If Peninsula Clean Energy is unable to offer a PPA rate for the Solar PV System that will provide the Town with net savings or other community benefits as determined by the Town, then there would be no obligation to move forward with the project.

Town Benefits. Peninsula Clean Energy has already evaluated the Town site and provided an initial design and submitted the project for interconnection under the Net Energy Metering (NEM) 2.0 rules and will provide:
• Independent engineering assessment, if applicable, of the facility roof to confirm structural ability to support Solar PV equipment once the Town has adopted the draft Resolution • Execution of all aspects of the procurement process
• Administration of the construction and maintenance of the Solar PV System
• Securing of tax credits and delivery of installation and services at cost
Item A Page 2
Town Council Meeting December 12, 2023
Town benefits include:
• Obtaining financial and environmental benefits of a Solar PV System with no upfront costs and without incurring the staff time, cost, and complexity of running its own solicitation • Creating local, renewable energy to advance its sustainability objectives
• Hedging against rising utility rates
• Offsetting power used by electric vehicle charging stations during peak solar production.

Procurement Process and Model. Peninsula Clean Energy has collaborated with Town staff to identify candidate facilities and develop Solar PV System designs for these sites. At its expense, Peninsula Clean Energy engaged an established independent engineering firm via a competitive solicitation and working with Town staff designed a Solar PV System for Town Hall and Independence Hall (Attachment 2).

Peninsula Clean Energy will facilitate the deployment of these Solar PV Systems and is utilizing an aggregate procurement model for public facilities to help reduce the costs and complexities for its public partners.

Commitment to Participate if Net Savings Provided. Peninsula Clean Energy cannot provide a specific PPA rate until it knows equipment costs, which will be determined via competitive solicitation.

However, to make the RFP as competitive as possible, bidders need to know that there is a firm commitment by participating facility owners to move forward if they can provide pricing that results in net savings. Therefore, Peninsula Clean Energy is requesting the Town to adopt a resolution that demonstrates strong intent to participate.

CONCLUSION

ATTACHMENTS

1. Draft Resolution

2. Solar PV System Proposal for the Town
Item A Page 3
Town Council Meeting December 12, 2023
RESOLUTION NO. 2023 - _____

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

AUTHORIZING THE TOWN OF WOODSIDE TO DEPLOY A SOLAR PHOTOVOLTAIC SYSTEM

AT TOWN HALL AND INDEPENDENCE HALL IN PARTNERSHIP WITH PENINSULA CLEAN

ENERGY SHOULD THE TOWN DETERMINE THERE ARE COST SAVINGS AND OTHER

COMMUNITY BENEFITS FOLLOWING PARTICIPATION IN A COLLABORATIVE

PROCUREMENT LED BY PENINSULA CLEAN ENERGY
WHEREAS, on September 22, 2015, the Town Council adopted the Town of Woodside Climate Action Plan to reduce greenhouse gas emissions; and
WHEREAS, implementation measure 3.1.8 of the Climate Action Plan is to install renewable energy on municipal property; and WHEREAS, previous exploration of installing solar photovoltaic on Town Hall and Independence Hall resulted in one high bid, and the Town Council elected not to pursue the project; and
WHEREAS, on January 16, 2016, the Town Council adopted Resolution 2016-7082 authorizing the Town’s participation in the Peninsula Clean Energy Authority, development of the Peninsula Clean Energy Community Choice Aggregation Program, and authorized implementation of Peninsula Clean Energy as the Town’s Load Serving Entity; and
WHEREAS, deploying solar power on Town facilities will lower energy costs and insulate the Town from rising utility rates.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the Town Council of the Town Woodside that the Town of Woodside is authorized to deploy Solar Photovoltaic Systems at Town facilities in partnership with the Town’s public power provider, Peninsula Clean Energy, through a standard Power Purchase Agreement with Peninsula Clean Energy, should the project result in financial and/or community benefits.
* * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting held on the 12th day of December, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
_____________________________
Mayor of the Town of Woodside
ATTEST:
_____________________________
Clerk of the Town of Woodside
Item A Page 4
Town Council Meeting December 12, 2023
Annual Production Report produced by Project Management © 2023 Aurora Solar 1 / 3 March 03, 2023
Design 1 PCE 2955 Woodside Rd Woodside Ca, 2955 Woodside Rd Woodside Ca Project Name PCE 2955 Woodside Rd Woodside Ca
Project Address 2955 Woodside Rd Woodside Ca
Prepared By Project Management
[email protected]
 Report
Design Design 1
Module DC
Nameplate 36.8 kW
Inverter AC
Nameplate

48.1 kW
Load Ratio: 0.76
Annual
Production 39.27 MWh
Performance
Ratio

58.4%
kWh/kWp 1,067.1
Weather Dataset TMY, 10km grid (37.45,-122.25), NREL
(prospector)
Simulator
Version
f234fbed0e-47d9788d1b-8bafeeac88-
f47cadd067
 System Metrics  Project Location
 Monthly Production kWh
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
0 2k
4k
6k
 Sources of System Loss
Shading: 25.1%
Reflection: 3.4%
Soiling: 2.0%
Irradiance: 1.0%
Temperature: 2.1%
Mismatch: 12.4%
Wiring: 0.3%
Inverters: 2.5%
AC System: 0.5%
Item A Page 5
Town Council Meeting December 12, 2023
Annual Production Report produced by Project Management © 2023 Aurora Solar 2 / 3 March 03, 2023
Description Output % Delta
Irradiance
(kWh/m )
Annual Global Horizontal Irradiance 1,883.6
POA Irradiance 1,828.3 -2.9%
Shaded Irradiance 1,369.2 -25.1%
Irradiance after Reflection 1,323.3 -3.4%
Irradiance after Soiling 1,296.8 -2.0%
Total Collector Irradiance 1,299.0 0.2%
Energy
(kWh)
Nameplate 47,805.8
Output at Irradiance Levels 47,310.9 -1.0%
Output at Cell Temperature Derate 46,336.0 -2.1%
Output After Mismatch 40,596.0 -12.4%
Optimal DC Output 40,482.5 -0.3%
Constrained DC Output 40,482.2 0.0%
Inverter Output 39,468.3 -2.5%
Energy to Grid 39,270.9 -0.5%
Temperature Metrics
Avg. Operating Ambient Temp 15.4 °C
Avg. Operating Cell Temp 21.9 °C
Simulation Metrics
Operating Hours 4658
Solved Hours 4658
 Annual Production
2 Description Condition Set 1
Weather Dataset TMY, 10km grid (37.45,-122.25), NREL (prospector) Solar Angle Location Meteo Lat/Lng
Transposition Model Perez Model
Temperature Model Sandia Model
Temperature Model
Parameters
Rack Type a b Temperature Delta
Fixed Tilt -3.56 -0.075 3°C
Flush Mount -2.81 -0.0455 0°C
East-West -3.56 -0.075 3°C
Carport -3.56 -0.075 3°C
Soiling (%)

J F M A M J J A S O N D
2 2 2 2 2 2 2 2 2 2 2 2
Irradiation Variance 5%
Cell Temperature
Spread 4° C
Module Binning Range -2.5% to 2.5%
AC System Derate 0.50%
Module
Characterizations
Module Uploaded
By
Characterization
LR4-72HBD-460M (2021)
(Longi Solar)
HelioScope Spec Sheet
Characterization, PAN
Component
Characterizations
Device Uploaded
By
Characterization
Sunny Tripower 24000TL-US
(SMA)
HelioScope Modified CEC
 Condition Set
Component Name Count
Inverters Sunny Tripower 24000TL-US (SMA) 2 (48.1
kW)
Strings 10 AWG (Copper) 6 (615.2
ft)
Module Longi Solar, LR4-72HBD-460M
(2021) (460W)
80 (36.8
kW)
 Components
Description Combiner Poles String Size Stringing Strategy Wiring Zone - 4-18 Along Racking
 Wiring Zones
Description Racking Orientation Tilt Azimuth Intrarow Spacing Frame Size Frames Modules Power Field Segment 1 Fixed Tilt Portrait (Vertical) 45° 257° 0.0 ft 1x1 28 28 12.9 kW Field Segment 2 Fixed Tilt Portrait (Vertical) 45° 250° 0.0 ft 1x1 34 34 15.6 kW Field Segment 3 Fixed Tilt Portrait (Vertical) 45° 250° 0.0 ft 1x1 18 18 8.28 kW  Field Segments
Item A Page 6
Town Council Meeting December 12, 2023
Annual Production Report produced by Project Management © 2023 Aurora Solar 3 / 3 March 03, 2023
 Detailed Layout
Woodside Town Hall
Independence Hall
Item A Page 7
Town Council Meeting December 12, 2023

TOWN OF WOODSIDE
Report to Town Council _ Agenda Item B
Prepared by: Kevin Bryant, Town Manager December 12, 2023

SUBJECT: 2024 WORK PLAN REVIEW

RECOMMENDATION
It is recommended that the Town Council review and provide direction to staff regarding the work plan priorities for 2024.

Attachment 1 provides a list of the projects and initiatives being worked on by staff. Most of these projects were identified in the Adopted Budget for 2023-24, with additions that have surfaced during the first six months of the fiscal year, including review of the Architectural and Site Review Board and Glens parking.

CONCLUSION
The Town Council is the policy and priority setting body for the Town of Woodside. As the Town Council begins its work in 2024, it is appropriate to provide direction and guidance to Town staff on its priorities for the coming year.

ATTACHMENT
Item B Page 1
Town Council Meeting December 12, 2023
2024 WORK PLAN REVIEW
ATTACHMENT 1

PROJECT PRIORITY CURRENT STATUS

PLANNING DEPARTMENT LEAD
Housing Element and Rezonings Highest Planning staff and consultants are: (1) working with HCD to identify and respond to remaining issues to obtain certification of the Housing Element; (2) working with consultants on the required rezonings for the four high density housing sites identified in the draft Housing Element, as well as the objective design standards that would apply to the four sites; (3) working with the CEQA consultant on the preparation of the Environmental Impact Report which will support the adoption of the Housing Element and rezonings. It is anticipated this will be substantially complete in the first quarter of 2024.

Town Center Area Plan High This project will begin after the completion of the Housing Element and the associated rezonings. The Town Center Area Plan process will be assisted by planning consultants to facilitate a community vision for the future of the Town Center.

Western Hills Development Standards Review Medium This project would identify ways to reduce regulatory hurdles in the areas in the Western Hills where lot size, shape, and topography provide challenges to new development and redevelopment. It has been assigned a lower priority than the Town Center Area Plan and will be reassessed during budget preparation in May/June 2024.

PUBLIC WORKS/ENGINEERING LEAD
Glens Path Highest Construction of the Glens Path continues with work now focused on the retaining wall that is required for the path on the downhill section to the east of Hillside Drive and Toyon Court. PG&E recently completed a relocation of a gas main in the area and that, in combination with heavy rains last year, has necessitated re-engineering the wall. It is anticipated the project will be complete in the first quarter of 2024.

Glens Parking High The Town Council has directed obtaining information about the use of the Town right-of-way in the Glens to identify possible locations for additional public parking. A survey will be conducted in the first quarter of 2024.

Safe Routes to School – Kings Mountain
Road/Woodside Road
High Staff will bid this project, for which the design has been approved and an encroachment permit from CalTrans has been issued. The project will install crosswalks at Kings Mountain Road and Woodside Road and will include Item B Page 2 Town Council Meeting December 12, 2023
2024 WORK PLAN REVIEW

ATTACHMENT 1
push-button operated flashing beacons. Assuming favorable bid results, the project would be constructed during the summer school recess 2024.

Woodside Road Bike and Pedestrian
Improvements East of I-280
Medium The Town received federal Community Project Funding through the efforts of Congresswoman Anna Eshoo to complete a safety enhancement project, and design of the project is slated to begin in the second half of 2024 with construction in 2025 or 2026. CalTrans is planning a capital preventative maintenance project in the Spring of 2024 on Woodside Road from 280 east to 101.

ADMINISTRATION LEAD
Conversion of TrakIt to the Cloud Highest Administration staff is leading a multi-department process of replacing the Town’s legacy permit tracking software with a cloud-based version, a recommendation of the adopted Technology Master Plan. It is anticipated that this project will be substantially completed in the first quarter of 2024.

Updated Website High Staff is working with CivicPlus on the update to the Town’s website. It is anticipated that the new site will go live in February 2024.

Communication Improvements High Staff will use the launch of the new website to encourage subscription to a new monthly e-newsletter, subscriptions to agendas, and social media presence. Council will review and approve a social media policy in January 2024. The first e-newsletter will be published in February 2024.

Extension of Internet Services High Administration staff will lead on the exploration of the extension of highspeed internet to neighborhoods currently not served. One possible solution is the replication or expansion of the Old La Honda Community Fiber project. Staff will re-engage with Raymundo neighborhood in January 2024.

Architectural and Site Review Board Medium The ASRB currently has four appointed members and one candidate who has expressed interest but would need to start in May 2024. The annual recruitment and appointment period is January and February 2024.

Following the appointment period, staff will seek direction from the Council on a follow-up study session.

SAFETY SERVICES
Hazardous Tree Removal High Engineering staff will work with the Fire Marshal to execute the federal Hazard Mitigation Grant the Town has received to remove hazardous trees within the Town of Woodside. These will be predominantly eucalyptus trees.

Item B Page 3
Town Council Meeting December 12, 2023
2024 WORK PLAN REVIEW

ATTACHMENT 1
Automatic License Plate Readers High Staff is working with Flock Safety and the Sheriff’s Department on additional camera locations pursuant to Council direction. A first quarterly report on the deployed ALPRs will be provided to the Council in January 2024.

Sheriff’s Contract Medium The three-year Sheriff’s contract will expire on June 30, 2024. The Town will need to negotiate a new contract prior to July 1, 2024.

Item B Page 4
Town Council Meeting December 12, 2023
December 12th, 2023
Hello Woodside,
With Mayor Chris Shaw leaving his post, there is a mighty large set of stirrups to fill. And there is no one I can think of that would be better suited than town favorite, Jennifer Wall.

When someone goes into public service it represents a deeper side of who they are, the impact they want to make on the world, and their compassion for others. Most of you know already, Jenn is a superhero. Here’s a small list of some of what she hopes to accomplish during her term as mayor:
● Completing our Housing Element process
● Working on completing and starting a number of capital improvement projects (the Glens Path being particularly close to my heart as a former Otis Avenue resident)
● Working to improve town communication with residents, like the roll-out of a new and improved digital newsletter and possibly social media channels. ● Keeping all alligators out of the storm drains (this was a huge problem after the last floods)
Most importantly Jenn is the proud mother of three incredible children, all of which are currently at Woodside Elementary. As a Woodside Elm graduate myself, and now a parent of kids who attend the school, I have learned firsthand how central to the community the school is. With kids in the school, one begins to assume a deep primal urge to improve the health and strength of the community. If Woodside is a super organism, Town Hall is the brain and Woodside Elm is the heart. Hey, what does that make Buck’s? The kneecaps? Speaking of knee caps, keep yours safe by transitioning Jenn Wall as the next mayor of Woodside!
We will all be so lucky to see Jenn carry the tradition of grace, compassion and focus set by her predecessors. Good luck Jenn!
Thank you,
Tyler MacNiven
One of the Buck’s Brothers

TOWN COUNCIL MEETING
12/12/2023

DESK ITEM