DocuSign Envelope ID: 25E26768-FCC6-4E45-B548-145F9FCF070C
TOWN OF WOODSIDE
TOWN COUNCIL MEETING MINUTES January 9, 2024
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.
CALL TO ORDER
Mayor Wall called the meeting to order at 7:00 p.m.
ROLL CALL
Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Shaw, and Mayor Wall Staff Present:
Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Yazdan Emrani, Town Engineer/Public Works Director
Sindhi Mekala, Deputy Town Engineer
Jennifer Li, Town Clerk
PLEDGE OF ALLEGIANCE
Two students from the Woodside Elementary School led the Pledge of Allegiance.
COMMUNICATIONS
Don Pugh, Glenwood Ave, spoke of his opposition to the segment of the Glens Pathway project in front of his property.
PRESENTATION
Carmen Letona-Adams, Library Branch Manager, presented the Library Annual Report and introduced Mary Abler, Deputy Director.
Council discussion with library staff included: appreciation for their accomplishments; clarification about the free meals that are served weekdays after school in East Palo Alto; parking constraints in the Woodside library parking lot have not been as much of an issue lately; whether the library is interested in installing solar and EV charging stations; plans to use library funds for disaster recovery and new technology.
TOWN MANAGER REPORT
Mr. Bryant invited the new Town Engineer/Public Works Director, Yazdan Emrani, to introduce himself.
Mr. Emrani expressed his excitement to be here.
Mr. Bryant spoke of: bringing the Glens Pathway Project to closure; the upcoming survey of the Glens neighborhood; Caltrans releasing bi-weekly updates on opening the second lane of Highway 84, which is scheduled for March to May; an extensive public records act request for correspondences that was received by numerous municipalities; the recent burglaries that occurred, and that Captain Fox is present tonight to answer any questions.
Council discussion with Captain Fox included: from July - September 2023, there was an increase in residential burglaries in Woodside; the Sheriff's Department was able to successfully arrest and identify various suspects; Woodside has fewer residential burglaries than other municipalities; the Sheriff's Department continues to follow their strategic plan to address residential burglaries; the difficulty in Town Council Meeting Minutes January 9, 2024 Page 1
DocuSign Envelope ID: 25E26768-FCC6-4E45-B548-145F9FCF070C obtaining yearly data trends from other municipalities; homes being more vulnerable during the holiday travel season; interest in a public Town meeting on public safety.
The Council's follow-up questions about the public records act request included: whether the Town could object to overly burdensome requests; clarification of the request; status of an email retention policy.
In response to the Council's questions, Ms. Savaree stated: staff will raise objections in producing the documents; the requestor asked for all non-privileged incoming requests to Council, the Town Manager, the Town Clerk, and the Planning Director from January 2020; review of the email retention policy will return to the Council in the spring.
CONSENT CALENDAR
1. Approval of Waiver of Full Reading of Ordinance, per Government Code Section 36934.
2. Register of Demands Against the Town of Woodside from December 2 through December 31, 2023.
3. 2023-24 November Monthly Investment Report.
4. Approval of Minutes: Regular Meeting of December 12, 2023.
5. Resolution Authorizing the Town Manager to (1) Execute an Amendment to the Construction Contract with Andreini Brothers, Inc. for Additional Construction Contingency for the Glens Path Phase 2/Phase 3 Project, and (2) Execute an Amendment to the Construction Inspection and Construction Management Contract with Consor PMCM, Inc.
Resolution No. 2024 - 7648
6. Resolutions (1) Modifying the Charter of the Arts and Culture Committee, (2) Modifying the Charter of the Circulation Committee, (3) Modifying the Name and Charter of the Livestock and Equestrian Heritage Committee, (4) Modifying the Charter of the Trails Committee, (5) Modifying the Name and Charter of the Volunteerism/Volunteer Liaison and Engagement Committee, and (6) Modifying the Charter of the Woodside History Committee.
Resolutions No. 2024 - 7649;
No. 2024 - 7650;
No. 2024 - 7651;
No. 2024 - 7652;
No. 2024 - 7653;
and No. 2024 - 7654
Councilmember Shaw pulled Item 6 for discussion, and Councilmember Brown pulled Item 5 for discussion.
Councilmember Fluet moved approval of the Consent Calendar Items 1-4.
Motion seconded by Councilmember Dombkowski and approved by roll call vote:
AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Shaw, and Mayor Wall NOES: None
Regarding Item 5, Councilmember Brown noted going over budget and wants to ensure it does not become a habit.
In response to the Council's question about the increase, staff stated: the cost increased 10% from $1,115,303 to $1,240,303; the Phase 2 path field measurements were taken three years ago; after bidding the project, the road had sunk through the winter, so the wall was redesigned to be taller; going over Town Council Meeting Minutes January 9, 2024 Page 2
DocuSign Envelope ID: 25E26768-FCC6-4E45-B548-145F9FCF070C budget is not preferable.
Councilmember Fluet moved approval of the Consent Calendar Item 5.
Motion seconded by Councilmember Brown and approved by roll call vote:
AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Shaw, and Mayor Wall NOES: None
Regarding Item 6, Council discussion with staff included: being in favor of all the changes; interest in the idea of changing the structure of Committees to reduce staff and meeting times; currently, managing Committees and attending meetings total about 40 hours a month; one non-official Town Committee, the Landscape Committee, is very productive and inclusive.
Councilmember Shaw moved approval of the Consent Calendar Item 6.
Motion seconded by Councilmember Brown and approved by roll call vote:
AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Shaw, and Mayor Wall NOES: None
PUBLIC HEARING
A. Introduction of an Ordinance Amending Chapter 153 (Zoning) of the Woodside Municipal Code to Align the Town's Zoning Regulations Related to Accessory Dwelling Units with Amended Provisions in California Government Code Section 65852.2 (State Assembly Bill 2221 and Senate Bill 897).
Ordinance No. 2024 - 634
Mr. Schaan presented the staff report.
The Public Comment Period opened and closed at 7:57 p.m.
The Council concurred with the updates.
Councilmember Dombkowski moved to introduce the Ordinance.
Motion seconded by Councilmember Fluet and approved by roll call vote:
AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Shaw, and Mayor Wall NOES: None
NEW BUSINESS
B. Introduction of an Ordinance Amending Title IX, Chapter 91, Animals, of the Woodside Municipal Code.
Ordinance No. 2024 - 633
Mr. Bryant presented the staff report. Lori Morton-Feazell runs the San Mateo County program and is present tonight to answer any questions.
In response to the Council's question about whether there is any deviation of text from the County to the Town, Mr. Bryant said: no, the subject matter is the same.
The Public Comment Period opened at 8:02 p.m.
Town Council Meeting Minutes January 9, 2024 Page 3
DocuSign Envelope ID: 25E26768-FCC6-4E45-B548-145F9FCF070C Ehsan Farkhondeh, resident, urged Council to enforce the rules as the dogs he encounters near their owners and at Barkley Fields and Park are unleashed.
Ms. Morton-Feazell stated: the Peninsula Humane Society patrols and enforces the leashing law.
Council discussion with staff included: the Sheriff's Department handles enforcement at Barkley; the code is posted; a suggestion to include information in an upcoming newsletter on where off-leash dogs may be taken.
The Public Comment Period closed at 8:07 p.m.
Council comments included: the owners of the off-leashed dogs at Barkley Fields and Park may not be Woodside residents and may not even care about the code; a request to increase signage instructing folks to call the Sheriff's Department; a suggestion for the deputies to conduct random visits during popular visiting hours.
Councilmember Dombkowski moved to introduce the Ordinance.
Motion seconded by Councilmember Brown and approved by roll call vote:
AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Shaw, and Mayor Wall NOES: None
APPOINTMENTS
C. Mayor's Councilmember Committee Appointments.
Mayor Wall highlighted that most appointments stayed the same except for City/County Association of Governments and Peninsula Clean Energy.
REPORTS
Mayor Wall requested to hear Volunteer Committee updates first.
E. Volunteer Committee Updates.
Mr. Bryant stated: the Environment Committee will begin reviewing the Climate Action Plan; the Emergency Preparedness Committee is working with the Woodside Fire Protection District on an Evacuation Plan; the Recreation Committee is planning for the May Day Fun Run on May 4, 2024; the Volunteerism Committee is updating the Volunteer Handbook.
Council discussion with staff included: interest in inviting Committee Chairs to provide annual status reports to the Council; the Evacuation Plan is an ongoing item that includes working with Ladris, an Al climate risk tool.
D. Mayor and Councilmember Communications.
Councilmember Fluet stated: Caltrans is also improving the rest of Highway 84, not just the portion that collapsed.
Mayor Wall encouraged the Council to send her all data requests for the upcoming Town Hall meeting with the Sheriff's Department.
Mayor Wall provided brief historical facts about the annual eighth-grade Operetta.
Town Council Meeting Minutes January 9, 2024 Page 4
DocuSign Envelope ID: 25E26768-FCC6-4E45-B548-145F9FCF070C
COMMUNICATIONS
ADJOURNMENT
Mayor Wall adjourned the meeting at 8:19 p.m.
Clerk of the Town of Woodside
APPROVED:
- DocuSigned by:
Med Fluet
- 9D86AFE5AZ0D421.
Mayor of the Town of Woodside
Town Council Meeting Minutes January 9, 2024 Page 5