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TOWN OF WOODSIDE
TOWN COUNCIL MEETING MINUTES June 25, 2024
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.
CALL TO ORDER
Mayor Wall called the meeting to order at 7:00 p.m.
ROLL CALL
Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Shaw, and Mayor Wall Staff Present:
Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Yazdan Emrani, Town Engineer/Public Works Director
Melissa Cardinale, Interim Town Clerk/Assistant to the Town Manager
PLEDGE OF ALLEGIANCE
Councilmember Fluet led the Pledge of Allegiance.
COMMUNICATIONS
Rudy Borneo, 3900 Woodside Road, spoke about the excess speeding on Woodside Road. He asked the Council to consider additional police presence in the area. Mr. Borneo also spoke about the overgrown weeds on Woodside Road and especially the Woodside Road and Portola Road intersection and asked if the Council could take action on this.
TOWN MANAGER REPORT
Mr. Bryant stated: he will reach out to the Sheriff's Office about the area Mr. Borneo mentioned and he will ask the Town Engineer to reach out to CalTrans; PG&E will be running a drill in the area with helicopters; tomorrow evening the Planning Commission will be asked to consider the supporting and implementing components of the Housing Element for recommendation to the Council; these items are scheduled for Council consideration on July 9 and a second reading on July 23; a reminder to the Council of the August 27 Town Council Planning Retreat; regarding communications, staff will be attending the Clean Up Day on July 13 to do some direct outreach to residents to remind them how to sign up for notifications.
Councilmember Goeld spoke about the timeline on the Housing Element requirements and the lack of public hearings since January 2023.
In response to Councilmember Goeld's comments, Mr. Bryant stated: the opportunity for public input has continued throughout the process as each draft was prepared.
CONSENT CALENDAR
1. Approval of Waiver of Full Reading of Ordinance, per Government Code Section 36934.
2. Register of Demands Against the Town of Woodside from June 1 through June 15, 2024.
3. Resolution Authorizing the Town Manager to 1) Execute an Amendment to the Construction Contract with Andreini Brothers Inc. in the Amount of $58,697 for Additional Construction Contingency for the Glens Path Phase 2/Phase 3 Project, Bringing the Total Not to Exceed Amount from $1,240,303 to $1,299,000.
Resolution No. 2024 - 7683
Town Council Meeting Minutes June 25, 2024 Page 1
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4. Resolution Adopting the List of Projects that Plan to Utilize Senate Bill SB1 Funding in Fiscal Year 2024-25.
Resolution No. 2024 - 7684
5. Monthly Financial Report for May of 2024 and Resolution Amending the Adopted Budget for Fiscal Year 2023-24.
Resolution No. 2024 - 7685
6. Adoption and Second Reading of an Ordinance Amending Woodside Municipal Code Chapter 153, Zoning, Section 153.500, Signs, to Revise Sign Regulations.
Ordinance No. 2024 - 638
7. Resolution Requesting the San Mateo County Tax Collector to Collect the 2024-25 Sewer Service Fees for the Town Center Sewer Assessment District.
Resolution No. 2024 - 7686
8. 2023-24 May Monthly Investment Activity Report.
9. Resolution Authorizing the Town Manager to Enter into an Agreement with ClientFirst Technology Consulting in an Amount Not to Exceed $65,000 to Assist with First Year Maintenance and Phase Two Implementation of Community Development Software.
Resolution No. 2024 - 7687
Councilmember Brown pulled Item 3 for discussion.
Councilmember Goeld moved approval of the Consent Calendar Items 1, 2, and 4-9.
Motion seconded by Councilmember Dombkowski and approved by roll call vote:
AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Shaw, and Mayor Wall NOES: None
Regarding Item 3, Councilmember Brown stated: when will these additions to the Glens Project be finished; is this the last thing we are going to have to pay for.
In response to Council's questions, Mr. Emrani stated: he does not foresee any additional bills.
Councilmember Brown moved approval of the Consent Calendar Item 3.
Motion seconded by Councilmember Fluet and approved by roll call vote:
AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Shaw, and Mayor Wall NOES: None
NEW BUSINESS
A. Study Session: Future of Citizen Advisory Committees Mr. Bryant presented the staff report.
Council questions included: in any of the Town Manager's communications, was there any discussion about eliminating or disbanding volunteer committees; if there was a change in the volunteer committee status, would there be a change in the use policy for Town facilities; would the Council's ability to fund projects change; would the events that are hosted in Town still be provided insurance under the Town's policies; would any administrative support by Town staff be available; would moving to independent committees be a cost savings to the Town; is there a governance process for rotating leadership on volunteer committees; is there any evidence that the current committee structure is not effective or Town Council Meeting Minutes June 25, 2024 Page 2
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In response to Council's questions, Mr. Bryant stated: there was no discussion about eliminating or disbanding volunteer committees; he had reached out to the President of the Woodside Community Foundation to see if some committees could fall under their umbrella if they were not Town committees; the use policy of Town facilities would not change and facilities could be used by Town organizations; the Council could still receive a request for a program and approve that request; insurance under the Town's policies would still be available for events; there is nothing that would prohibit administrative staff assisting an independent committee; there is no cost savings to the Town to move committees to independent versus standing committees; the Volunteer Handbook has a provision regarding the rotation of chairs and vice chairs; staff received feedback from the chairs and vice chairs that the functional aspects of volunteer committees could be improved; staff spends approximately 40-50 hours a month attending meetings and administrative tasks such as posting agendas and minutes.
The Public Comment Period opened at 7:56 p.m.
The following people spoke in opposition to Council making any changes to the current structure of the Town's volunteer committees:
• Tom Johnson
• Lee Ann Gilbert
• Walter Cook
• Maggie Mah
• Vicki Coe
Chip Swan
Liz Kerr
Pat Del Gavio
Hank Upton
Thalia Lubin
Bree-Anna Vail
Jim Milton
Anne Kasten
Karen Peterson
• Karen Offen
• Lexi Bartlo
• Donna Howe
Several speakers asked Council to consider attendance by Zoom as it worked well during the pandemic.
The Public Comment Period closed at 8:50 p.m.
There was a break from 8:50 p.m. - 9:00 p.m.
Council discussion included: the volunteers attending the meeting have voiced their opinion and their voice is the most important one here; volunteers feel a sense of belonging and they appreciate the structure of the committees; Council needs to review the rotation of chairs and vice chairs; the committee system in Woodside is the heart and soul of Woodside; a summary of the discussion points from the June 2023 meeting held with the chairs and vice chairs; a suggestion of hosting a summer BBQ and inviting the Town; if committees are having attendance issues, then Council needs to review that; in- person meeting attendance is a State mandate; it is good governance to review volunteer committees and possibly entertain new ideas; a recommendation to the chairs and members of the volunteer committees to have these same discussions with their own committees to review what is best for their committees and how best they can serve this community.
No Council action was taken.
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PUBLIC HEARING
B. Resolutions: (1) Adopting the Town Budget for Fiscal Year 2024-25; (2) Determining the Appropriation Limit for Fiscal Year 2024-25; and (3) Adopting the Salary Schedule and Classification Plan for 2024-25.
Resolution No. 2024 - 7688, No. 2024 - 7689, and No. 2024 - 7690 Mr. Bryant presented the staff report.
There were no Council questions.
The Public Comment Period opened and closed at 9:33 p.m.
There were no Council discussions.
Councilmember Shaw moved approval of the Resolution Adopting the Town Budget for Fiscal Year 2024-25.
Motion seconded by Councilmember Goeld and approved by roll call vote:
AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Shaw, and Mayor Wall NOES: None
Councilmember Shaw moved approval of the Resolution Determining the Appropriation Limit for Fiscal Year 2024-25.
Motion seconded by Councilmember Goeld and approved by roll call vote:
AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Shaw, and Mayor Wall NOES: None
Councilmember Shaw moved approval of the Resolution Adopting the Salary Schedule and Classification Plan for 2024-25.
Motion seconded by Councilmember Goeld and approved by roll call vote:
AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Shaw, and Mayor Wall NOES: None
REPORTS
C. Volunteer Committee Updates.
Ms. Cardinale spoke about the Volunteer Engagement Fair and the new softball season.
D. Mayor and Councilmember Communications.
Councilmember Goeld spoke about the State's housing numbers and an article he sent to Council.
Councilmember Shaw spoke about San Diego trying to further restrict local control over zoning and housing numbers and attending the Planning Commission's meeting on rezoning.
Mayor Wall spoke about upcoming Planning Commission and Council meeting dates; Woodside hosting the Council of Cities on August 23 at Filoli with the topic of San Mateo County hiking trails and trails within Woodside; and the Council goal setting retreat on August 27. Mayor Wall then spoke of the history of the summer solstice and the growing population of Woodside in the 1910s. The Pioneer Hotel was built during this time and had a dance hall, and many other stores were operating in Woodside during this time.
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COMMUNICATIONS
ADJOURNMENT
Mayor Wall adjourned the meeting at 9:51 p.m.
erk of the Town of Woodsir
APPROVED:
- Signed by:
Brian Domblowski
Mayor of the Town of Woodside
Town Council Meeting Minutes June 25, 2024 Page 5