Council Meeting - June 07, 2022
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (7 Cases)
B. THREAT TO PUBLIC SERVICES OR FACILITIES
Government Code Section 54957(a)
Consultation with: Chief of Police Services
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CONVENE INTO CLOSED SESSION
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
REVEREND LYNN STONE, YORBA LINDA PRESBYTERIAN CHURCH
CLOSED SESSION REPORT
INTRODUCTIONS & PRESENTATIONS
RECOGNITION OF MISS YORBA LINDA AND MISS YORBA LINDA OUTSTANDING TEEN
PROCLAMATION RECOGNIZING WORLD ELDER ABUSE AWARENESS DAY
RECOGNITION OF GIRL SCOUT MAGGIE O'BRIEN ON BRONZE AWARD PROJECT
CHAMBER OF COMMERCE’S QUARTERLY UPDATE AND BUSINESS OF THE MONTH RECOGNITIONS
CITY’S BUSINESS OF THE QUARTER RECOGNITIONS TO INSPIRATIONS GIFT & HOME AND MONARCH 9
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda.
Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.
CONSENT CALENDAR
All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.
Recommendation:
It is recommended that the City Council approve the Consent Calendar.
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – JUNE 7, 2022
1. AP Check Register - 6-7-2022 - CC-FIN-22-022.pdf
2. Attachment 1 - AP Check Register - 6-7-22.pdf
Recommendation:
It is recommended that the City Council receive and file the accounts payable check register dated June 7, 2022, in the amount of $2,351,907.67.
3. APPROVAL OF THE MINUTES OF THE MAY 17, 2022 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_May17_2022 - English.pdf
Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the May 17, 2022 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. TREASURER’S REPORT – FEBRUARY 2022
1. Treasurers Report - Feb 2022 - CC-FIN-22-020.pdf
2. Attachment 1 - Feb 2022 Treasurers Report.pdf
Recommendation:
It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.
5. TREASURER’S REPORT – MARCH 2022
1. Treasurers Report - March 2022 - CC-FIN-22-021.pdf
2. Attachment 1 - March 2022 Treasurers Report.pdf
Recommendation:
It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.
6. APPROVAL OF CHANGE ORDER NO. 3 – RJM DESIGN GROUP, INC., ADVENTURE PLAYGROUND
1. Change Ord. No 3 - RJM Design, Adventure Playground - CC-PR-22-009.pdf
2. Attachment 1 - Change Order No. 3.pdf
Recommendation:
It is recommended that the City Council approve Change Order No. 3 for construction administrative services with RJM Design Group, Inc. (RJM) in the amount of $30,150.
7. AWARD OF PROJECT MANAGEMENT, GRANT MANAGEMENT & CONSULTING SERVICES FOR SAFETY MITIGATION EFFORTS RELATED TO THE SAFETY ELEMENT UPDATE, LOCAL HAZARD MITIGATION PLAN, & CAL FIRE – FIRE PREVENTION GRANT, INCLUDING THE EMERGENCY OPERATIONS PLAN UPDATE
1. Award Consulting Agrs for Safety Mitigation Efforts - CC-PW-22-031.pdf
2. Attachment A - Safety Element Agr FINAL.pdf
3. Attachment B - LMHP Agr FINAL.pdf
4. Attachment C - Safety Mit RFP Agr CalFire Grant EOP FINAL.pdf
5. Attachment D - Michael Baker Int. Proposal.pdf
Recommendation:
It is recommended that the City Council award a Professional Services Agreement for project management, grant management and consulting services for all safety mitigation efforts to Michael Baker Int., related to the following in the amount of $471,880: Safety Element Update, Local Hazard Mitigation Plan, and Cal Fire – Fire Prevention Grant, including the Emergency Operations Plan (EOP) Update. It is also recommended that the City Council authorize expenditures of up to $70,782 (15% of the agreement value) in total contract contingencies for potential additional services and unanticipated work that may arise during the course of work.
8. REJECTION OF BIDS RECEIVED FOR THE FISCAL YEAR 2021-22 ANNUAL PAVEMENT PRESERVATION PROJECT (ZONE 6)
1. Rejection of Bids FY 21-22 Zone 6 APPP - CC-PW-22-028.pdf Recommendation:
It is recommended that the City Council reject all bids received for the Fiscal Year 2021-22 Annual Pavement Preservation Project Zone 6 (SI221009).
9. APPROVAL OF AN AMENDMENT TO THE AGREEMENT WITH MICHAEL BAKER INTERNATIONAL FOR ADDITIONAL ENGINEERING DESIGN SERVICES ON BASTANCHURY ROAD WIDENING BETWEEN CASA LOMA AVENUE AND EUREKA AVENUE
1. MBI Amend No. 6 Bastanchury Rd Design - CC-PW-22-030.pdf
2. Attachment 1 - Michael Baker Amend No. 6.pdf
Recommendation:
It is recommended that the City Council: 1.) Approve an amendment to the Professional Services Agreement with Michael Baker International, in the amount of $70,294 for additional engineering services on the Bastanchury Road Widening Project between Casa Loma Avenue and Eureka Avenue (SI221005); and 2.) Approve a supplemental budget appropriation of $19,504 from the Traffic Signal Improvement Fund (405) with a corresponding increase to the Capital Improvement Program (CIP) Project budget.
10. ENCROACHMENT ONTO CITY EASEMENT REQUEST – 4060 NAPLES COURT
1. 4060 Naples Ct - Encroachment onto City Easement Request - CC-PW-22-025.pdf
2. Attachment A - Vicinity Map.pdf
3. Attachment B - Site Plan.pdf
4. Attachment C - Dec. Of Restrictive Covenants Agr.pdf
5. Attachment D - City Council E-5 Policy.pdf
Recommendation:
It is recommended that the City Council: 1.) Determine that the installation of hardscape and landscape improvements does not adversely impact the City’s normal use of the easement for storm drain purposes; and 2.) Authorize the City Manager to grant the property owner an Encroachment Permit to complete the said hardscape and landscape improvements over the storm drain easement; and 3.) Require the homeowner to execute a Declaration of Restrictive Covenants Agreement pursuant to the City Council E-5 Policy.
11. DENIAL OF CLAIMS FOR DAMAGES
1. Mercury Insurance (Jeffrey Brem), Linda and Joe Hernandez - CC-ADM-22-026.pdf Recommendation:
It is recommended that the City Council of the City of Yorba Linda deny the claim for damages by Mercury Insurance as subrogee of Jeffrey Brem, and Joe and Linda Hernandez.
12. PROFESSIONAL SERVICES AGREEMENT WITH JONES LANG LASALLE, INC. TO PROVIDE RETAIL RECRUITMENT AND ATTRACTION SERVICES TO RETAIL CENTERS THROUGHOUT THE CITY
1. Professional Services Agreement with Jones Lang Lasalle - Admin - CC-ADM-22-024.pdf
2. Attachment 1 - Prof. Services Agreement- JLL 6-2022.pdf Recommendation:
It is recommended that the City Council approve the attached Professional Services Agreement with Jones Lang LaSalle, Inc. (aka, JLL) to assist the City in providing retail recruitment and attraction services to retail centers throughout the city.
13. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETING
1. Planning Comm. Recap 05-25-2022.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
14. COUNCIL COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-22-025.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
PUBLIC HEARING
Note: If previous agenda items are completed prior to 7:00 p.m., the legislative body will proceed to “Administrative Reports” on the Agenda until the scheduled time for the Public Hearings. At the Mayor’s discretion, Public Comments may be postponed at 7:45 p.m. to allow the Public Hearings to be started and following the completion of Public Hearing item(s), the legislative body will go back to the Public Comments at the Mayor’s discretion and then continue to the remainder of the agenda order thereafter.
If you challenge the legislative body’s proposed actions in court, you may be limited to raising those issues that you or someone else raised at the Public Hearing described in this Agenda, or in any written correspondence delivered to the City Council/Successor Agency to the Yorba Linda Redevelopment Agency on or prior to the Public Hearing.
15. RES NO. 2022-5802, ORDERING COSTS FOR CERTAIN IMPROVEMENTS IN THE CITYWIDE LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT TO BE RAISED THROUGH INSTALLMENTS, CONFIRMATION OF THE DIAGRAM BOUNDARIES AND ASSESSMENTS FOR FY22-23
1. Res No. 2022-5802 Engineers Report - CC-PW-22-029.pdf
2. Attachment 1 - Resolution No. 2022-5802.pdf
3. Attachment 1 - Exhibit A to Resolution.pdf
4. Attachment 2 - FY 22-23 LMAD Annual Engineer's Report.pdf a. Open Public Hearing
b. Staff Report
c. Take Testimony
d. Close Public Hearing
e. Make Determination
Recommendation:
Adopt proposed Resolution No. 2022-
5802
, pursuant to the
provisions of the Landscaping and Lighting Act of 1972, ordering that the costs for certain improvements in the Citywide Yorba Linda Lighting and Landscaping Maintenance Assessment
District shall be raised through installments
over a period of
years, confirming the
diagram boundaries and
assessments for
FY 2022/23
for
the Citywide Yorba Linda Lighting and Landscaping Maintenance Assessment District, overruling all protests concerning the assessments, and levying the assessments confirmed herein.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS (Mayor retains discretion to give the Mayor’s Report before or after Matters Presented by Councilmember’s/Other Agency Reports)
ADMINISTRATIVE REPORTS
16. RESOLUTION NO. 2022-5803 APPROVING THE THIRD AMENDMENT TO AGREEMENT FOR SOLID WASTE HANDLING SERVICES REGARDING STATE MANDATE SB 1383
1. Republic Services Inc. Franchise Amend. SB 1383 Implementation - CC-PW-22-032.pdf
2. Attachment A - SR_Ord No. 2021-1087 Ch 8.20 Organics Solid Waste.pdf
3. Attachment B -Third Amend. to Franchise - SB 1383.pdf
4. Attachment C - Resolution No. 2022-5803.pdf
5. Green Sheet - Exhibit A in Attachments B and C.pdf
Recommendation:
It is recommended that the City: 1.) Adopt Resolution No. 2022-5803 approving the Third Amendment to the Agreement for Solid Waste Handling Services between the City of Yorba Linda and Republic Waste Services of Southern California, LLC.; and 2.) Authorize the City Manager to sign the Third Amendment to Agreement for Solid Waste Handling Services as it relates to Senate Bill 1383 (SB 1383).
17. FISCAL YEAR 2021/22 THIRD QUARTER BUDGET UPDATE
1. FY 21.22 Third Quarter Budget Update - CC-FIN-22-023.pdf
2. Attachment 1 - FY 21-22 Budget Adjustment Listing Third Quarter.pdf
3. Attachment 2 - Third Quarter Budget Requests.pdf
4. Green Sheet - Attachment 2 - Third Quarter Budget Requests.pdf Recommendation:
It is recommended that the City Council: 1.) Receive and file the list of line-item budget transfers and supplemental budget appropriations for the first three quarters of the fiscal year, as required by City Council Policy F-4 – Supplemental Budget and Line-Item Transfers and; 2.) Approve the attached list of Third Quarter Budget Requests.
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is June 21, 2022.
NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.
IN COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS.