Council Meeting - June 21, 2022
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (2 Cases)
B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Government Code Section 54956.8
Property: 323-304-19
City Negotiators: City Manager Pulone
Property Negotiators: Parties To Be Determined
Under Negotiation: Price and Terms of Payment
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CONVENE INTO CLOSED SESSION
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
CLOSED SESSION REPORT
INTRODUCTIONS & PRESENTATIONS
TRAUMA INTERVENTION PROGRAMS (TIP) YEARLY UPDATE BY EXECUTIVE DIRECTOR MARYELLEN LOWREY AND RECOGNITION OF TIP VOLUNTEERS
RECOGNITION OF ST. FRANCIS OF ASSISI CATHOLIC SCHOOL ACADEMIC DECATHLON NATIONAL CHAMPIONS
PROCLAMATION RECOGNIZING JULY AS PARKS AND RECREATION MONTH
INTRODUCTION OF NEW STAFF MEMBER CARLOS ESPINOZA, LANDSCAPE INSPECTOR
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda.
Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.
CONSENT CALENDAR
All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.
Recommendation:
It is recommended that the City Council approve the Consent Calendar.
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – JUNE 21, 2022
1. AP Check Register - 6-21-2022 - CC-FIN-22-025.pdf
2. Attachment 1 - AP Check Register - 6-21-22.pdf
Recommendation:
It is recommended that the City Council receive and file the accounts payable check register dated June 21, 2022, in the amount of $804,385.16.
3. APPROVAL OF THE MINUTES OF THE JUNE 7, 2022 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY SPECIAL MEETING
1. Post-Meeting Minutes - CC SPC_Jun07_2022 - English.pdf Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the June 7, 2022 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint special meeting.
4. APPROVAL OF THE MINUTES OF THE JUNE 7, 2022 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_Jun07_2022 - English.pdf
2. GreenSheet - Post-Meeting Minutes - CC_Jun07_2022 - English.pdf Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the June 7, 2022 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
5. TREASURER’S REPORT – APRIL 2022
1. Treasurers Report - April 2022 - CC-FIN-22-027.pdf
2. Attachment 1 - Treasurers Report.pdf
Recommendation:
It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.
6. APPROVAL OF FY 2022/23 ANIMAL CARE NOTICE OF INTENT
1. Approval of FY 2022-23 Animal Care Notice of Intent - CC-ADM-22-028.pdf
2. Attachment A -Current Agreement for Animal Care Services.pdf
3. Attachment B - Notice of Intent FY 2022-23.pdf
Recommendation:
It is recommended that the City Council approve and authorize the Mayor to sign the Notice of Intent with Orange County Animal Care for animal control and shelter services for the period of July 1, 2022 through June 30, 2023; and direct staff to pursue any canvassing efforts for the City of Yorba Linda if they become available.
7. REVIEW OF THE CITY'S CONFLICT OF INTEREST CODE
1. Review of City's Conflict of Interest Code - CC-ADM-22-031.pdf Recommendation:
It is recommended that the City Council direct staff to review the City’s Conflict of Interest Code, prepare a biennial report by October 1, 2022, and report back to the City Council.
8. APPROVAL OF RESOLUTION NO. 2022-5810 CONCERNING THE STATUS AND UPDATE OF THE CITY OF YORBA LINDA’S PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M2 (M2) PROGRAM
1. 2022 PMP Resolution Report - CC-PW-22-039.pdf
2. Attachment 1 - Res No. 2022-5810 .pdf
3. Attachment 2 - 2022 PMP Final Report-Revised 061622.pdf
4. Attachment 3 - Maintenance Zone Map.pdf
Recommendation:
It is recommended that the City Council adopt Resolution No. 2022-5810 concerning the status and update of the Pavement Management Plan for the Measure M2 (M2) Program.
9. APPROVE PROFESSIONAL SERVICES CONTRACT WITH BKF ENGINEERS FOR YORBA LINDA BOULEVARD IMPROVEMENTS FROM IMPERIAL HIGHWAY TO LAKEVIEW AVENUE
1. Award of Design Services Contract to BKF Engineers - CC-PW-22-038.pdf
2. Attachment 1 - BKF Yorba Linda Blvd Widening - Agr (Revised).pdf Recommendation:
It is recommended that the City Council: 1.) Approve a Professional Services Contract with BKF Engineers in the amount of $429,132 for the Yorba Linda Boulevard Improvements from Imperial Highway to Lakeview Avenue (SI201001); and 2.) Authorize the City Manager to approve additional expenditures of up to $64,370 (15% of the agreement value) in contract contingencies for potential additional services and unanticipated work that may arise.
10. RESOLUTION NO. 2022-5807, AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE YORBA LINDA – PLACENTIA MULTI-AGENCY ACTIVE TRANSPORTATION PLAN
1. Authorizing Execution of CalTrans RGA Agreements - CC-PW-22-035.pdf
2. Attachment 1 - Res No. 2022-5807.pdf
Recommendation:
It is recommended that the City Council: 1.) Adopt proposed Resolution No. 2022-5807, authorizing the City Manager, or designee, to execute all Restricted Grant Agreements and any amendments thereto with Caltrans for the Yorba Linda – Placentia Multi-Agency Active Transportation Plan project; and 2.) Approve supplemental budget appropriations of $9,809 from the Miscellaneous Grant Fund (207) and $1,272 from the Traffic Mitigation Fund (404) with a corresponding increase of $11,081 to the Capital Improvement Program (CIP) budget for the Yorba Linda – Placentia Multi-Agency Active Transportation Plan project (TC221001).
12. AWARD OF MAINTENANCE AGREEMENT FOR ON-CALL CONCRETE REPAIR SERVICES TO S&H CIVILWORKS
1. On-Call Concrete Repair Services - CC-PW-22-034.pdf
2. Attachment 1 - Contract Agreement.pdf
Recommendation:
It is recommended that the City Council: 1.) Award a Maintenance Agreement to S&H Civilworks of Colton, CA for On-Call Concrete Repair Services in an amount of $612,000.00 (or approximately $306,000.00 per year) for an initial two-year term, July 1, 2022, to June 30, 2024, with two (2) potential additional two-year terms subject to Council approval of extensions; and 2.) Authorize the City Manager to approve additional annual expenditures of up to $45,900 per contract term year (15% of the annual agreement value) via contract amendment for potential additional services and unanticipated work that may arise; and 3.) Authorize the City Manager to approve contract renewals, including any authorized increases, provided for within this agreement.
13. CONTRACT AMENDMENT FOR JANITORIAL SUPPLIES FOR CITY FACILITIES TO AMERICAN CHEMICAL & SANITARY SUPPLY COMPANY, INC.
1. Contract Extension American Sanitary - CC-PR-22-006.pdf
2. Attachment 1 - Amendment No. 1.pdf
Recommendation:
It is recommended that the City Council approve: 1.) A contract amendment with American Chemical & Sanitary Supply Company from the base amount of $42,000 per fiscal year to $75,000 for FY 2021/22; 2.) Extend the initial contract by one year in the amount of $75,000 for FY 2022/23.
14. CONTRACT AMENDMENT FOR PARK TURF AND LANDSCAPE MAINTENANCE SERVICES TO MERCHANTS LANDSCAPE SERVICES, INC.
1. Amendment for Park Turf and Landscape Maintenance Services - CC-PR-22-011.pdf
2. Attachment 1 - Amendment No.1.pdf
Recommendation:
It is recommended that the City Council approve a contract amendment for $201,864, increasing the total not to exceed agreement compensation to $962,195 from July 1, 2018, to June 30, 2023, unless otherwise approved in writing by the City.
15. CONTRACT AMENDMENT FOR FACILITY AND PARK LANDSCAPE MAINTENANCE SERVICES TO ARTISTIC MAINTENANCE, INC.
1. Amendment for Facility and Park Landscape Maintenance Services - CC-PR-22-012.pdf
2. Attachment 1 - Amendment No._1.pdf
Recommendation:
It is recommended that that the City Council approve a contract amendment, in the amount $258,984.94, increasing the total not to exceed Agreement compensation to $966,131.53 from July 1, 2019, to June 30, 2023, unless otherwise approved in writing by the City.
16. FISCAL YEAR 2022/23 INVESTMENT POLICY
1. FY22-23 Investment Policy - CC-FIN-22-024.pdf
2. Attachment 1 - F-10 Investment Policy FY22.23.pdf
Recommendation:
It is recommended that the City Council approve and adopt the annual Investment Policy for fiscal year 2022/23.
17. RESOLUTION NO. 2022-5804 – FISCAL YEAR 2022/23 APPROPRIATIONS (GANN) LIMIT
1. Res No. 2022-5804 Gann Appropriation Limit - CC-FIN-22-026.pdf
2. Attachment 1 - Res No. 2022-5804.pdf
Recommendation:
Staff recommends that the City Council adopt Resolution No. 2022-5804 establishing the appropriations limit for fiscal year 2022/23.
18. RESOLUTION NO. 2022-5808 - INTENT TO VACATE THE LANDSCAPE EASEMENT AT 24340 VIA LENARDO
1. Vacate Landscape Easement 24340 Via Lenardo - CC-PW-22-037.pdf
2. Attachment 1 - Vicinity Map.pdf
3. Attachment 2- Res No. 2022-5808.pdf
4. Attachment 2 - Resolution Exhibits.pdf
Recommendation:
It is recommended that City Council: 1.) Adopt Resolution No. 2022-5808, declaring its intent to vacate the landscape easement at 24340 Via Lenardo; and 2.) Direct staff to draft a release of liability agreement be executed by the property owner to allow the existing above grade irrigation lines to be left in place; and 3.) Set July 19, 2022, as the Public Hearing date for the vacation process.
20. CANCELLATION OF THE JULY 5, 2022 CITY COUNCIL MEETING
1. Cancellation of the July 5, 2022 City Council Meeting - CC-ADM-22-030.pdf Recommendation:
It is recommended that the City Council direct staff to cancel the July 5, 2022 City Council meeting.
21. COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-22-029.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
11. APPROVAL OF AN AMENDMENT TO THE MAINTENANCE SERVICE AGREEMENT WITH WEST COAST ARBORISTS, INC., FOR TREE SERVICES AND ASSOCIATED MAINTENANCE
1. Extension Contract Amend. West Coast Arborists - CC-PW-22-033.pdf
2. Attachment 1 - Amendment No. 6.pdf
Recommendation:
It is recommended that the City Council approve an additional contract renewal amendment for tree maintenance services to allow for an additional one-year (Fiscal Year 2022/23) term with the option for an additional subsequent extension, with West Coast Arborists (WCA), Inc., in an amount not to exceed $1,352,370.
19. APPROVAL OF CHANGE ORDER NO. 4 – RJM DESIGN GROUP, INC. - ADVENTURE PLAYGROUND
1. Change Ord No. 4 – RJM Design Group, Inc. Adventure Playground - CC-PR-22-010.pdf
2. Attachment 1 - Change Order No. 4.pdf
Recommendation:
It is recommended that the City Council approve Change Order No. 4 for with RJM Design Group, Inc. (RJM) in the amount of $28,290.
PUBLIC HEARING
Note: If previous agenda items are completed prior to 7:00 p.m., the legislative body will proceed to “Administrative Reports” on the Agenda until the scheduled time for the Public Hearings. At the Mayor’s discretion, Public Comments may be postponed at 7:45 p.m. to allow the Public Hearings to be started and following the completion of Public Hearing item(s), the legislative body will go back to the Public Comments at the Mayor’s discretion and then continue to the remainder of the agenda order thereafter.
If you challenge the legislative body’s proposed actions in court, you may be limited to raising those issues that you or someone else raised at the Public Hearing described in this Agenda, or in any written correspondence delivered to the City Council/Successor Agency to the Yorba Linda Redevelopment Agency on or prior to the Public Hearing.
22. PUBLIC HEARING DECLARING THE VACATION OF LANDSCAPE EASEMENTS WITHIN TRACT 16144 FOR LOCAL LANDSCAPING ZONE L-5A (RESOLUTION NO. 2022-5809)
1. Public Hearing for Vacation of Easements in LMAD Zone L5A - CC-PW-22-036.pdf
2. Attachment 1 - L5A Zone and Vicinity Map.pdf
3. Attachment 2 - Resolution No. 2022-5809.pdf
4. Attachment 3 - Draft Legal Descriptions.pdf
a. Open Public Hearing
b. Staff Report
c. Take Testimony
d. Close Public Hearing
e. Make Determination
Recommendation:
It is recommended that the City Council: 1.) Adopt Resolution No. 2022-5809, declaring the landscape easements within Tract 16144 (Local Landscape Maintenance Zone L-5A) be vacated; and 2.) Direct the City Clerk to cause a certified copy of the proposed resolution to be recorded in the Office of the Clerk-Recorder, County of Orange upon completion of any removal of irrigation equipment undertaken by the City; and 3.) Direct staff execute release agreements from property owners with approved requests to keep any of the existing on-grade irrigation infrastructure within the proposed vacated easement area.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS (Mayor retains discretion to give the Mayor’s Report before or after Matters Presented by Councilmember’s/Other Agency Reports)
ADMINISTRATIVE REPORT
23. FISCAL YEAR 2022/23 MID-TERM BUDGET UPDATE AND ADDITION OF FY 2028/29 TO THE CAPITAL IMPROVEMENT PROGRAM TO REMAIN IN CONFORMANCE WITH THE ORANGE COUNTY TRANSPORTATION AUTHORITY RENEWED MEASURE M2 AGREEMENT
1. FY 22.23 Mid-Term Budget - CC-FIN-22-028.pdf
2. Attachment 1 - Final Mid-Term Revenue Adjustments.pdf
3. Attachment 2 - Final Mid-Term Expenditure Requests.pdf
4. Attachment 3 - FY 22.23 CIP Budget.pdf
5. Attachment 4 - FY 28 29 OCTA CIP Database.pdf
6. Attachment 5 - FY 2022.23 7-Year CIP Budget.pdf
7. Attachment 6 - Authorized Position Listing.pdf
8. Attachment 7 - Salary Schedule Rev. 7-1-2022.pdf
9. Attachment 8 - Res 2022-5805 Mid-Term Budget Adjustments.pdf Recommendation:
It is recommended that the City Council: 1.) Adopt Resolution 2022-5805 approving the fiscal year 2022/23 Mid-Term Budget adjustments as outlined in this report, which include: a. Revenue Budget adjustments listed in Attachment 1 of which $4,846,293 are in the General Fund; b. Expenditure Budget adjustments listed in Attachment 2 of which $5,046,104 are in the General Fund; c. Budget adjustments for the LMAD as approved in the fiscal year 2022/23 Engineer’s Report; d. Budget adjustments for the Black Gold Golf Course as outlined in the Kemper Sports budget for fiscal year 2022/23; and e. Adjustments to the Capital Improvement Program (CIP) (Attachment 3); 2.) Approve the Capital Improvement Program (CIP) Database submittals (Attachment 4) as well as the addition of Fiscal Year 28/29 to the CIP (Attachment 5) in order to remain in compliance with the Orange County Transportation Authority’s Measure M2 Guidelines; 3.) Approve the staffing authorizations set forth in the Authorized Positions Listing (Attachment 6) and the revised Salary Schedule (Attachment 7); 4.) Authorize the carryover from the fiscal year 2021/22 budget to the fiscal year 2022/23 budget of 1) unspent CIP project budgets, 2) funds encumbered for outstanding purchase orders, and 3) certain unspent operating budget account balances, and direct staff to return to the City Council with a final list of carryovers for review and final approval.
OTHER BUSINESS
At 11:00 p.m. any member of the City Council may make a motion to complete any items then under discussion and continue all remaining items on the agenda which have not been acted upon to a certain date and time to which the Council shall adjourn.
24. Letter of Opposition AB 2011 (Wicks), (Huang)
1. AB 2011 (Wicks) Letter of Opposition (Huang).pdf
Recommendation:
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is July 5, 2022.
NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.
IN COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS.