Council Meeting - December 20, 2022
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (3 Cases)
B. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: City Manager Pulone
Employee Organizations: Yorba Linda Chapter of the Orange County Employees Association
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CONVENE INTO CLOSED SESSION
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
DR. AHMED SOBOH, ISLAMIC CENTER OF YORBA LINDA
CLOSED SESSION REPORT
INTRODUCTIONS & PRESENTATIONS
CHAMBER OF COMMERCE’S QUARTERLY UPDATE AND BUSINESS OF THE MONTH RECOGNITIONS
CITY’S BUSINESS OF THE QUARTER RECOGNITION TO SAI SUSHI
INTRODUCTION OF NEW STAFF MEMBER ELIZABET "LISA" CARRILLO, ACCOUNTING TECHNICIAN
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda.
Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.
CONSENT CALENDAR
All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.
Recommendation:
It is recommended that the City Council approve the Consent Calendar.
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – DECEMBER 20, 2022
1. AP Check Register 12-20-22 - CC-FIN-22-052.pdf
2. Attachment 1 - AP Check Register 12-20-22.pdf
Recommendation:
It is recommended that the City Council receive and file the accounts payable check register dated December 20, 2022, in the amount of $1,649,163.47.
3. APPROVAL OF THE MINUTES OF THE DECEMBER 6, 2022 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_Dec06_2022 - English.pdf
Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the December 6, 2022 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. REVISIONS TO PERSONNEL POLICIES AND PROCEDURES MANUAL EFFECTIVE 2023
1. Personnel Policies Procedures Manual 2023 Rev - CC-ADM-22-059.pdf
2. Attachment 1 - Res No. 2021-5777 Dec 21 2021.pdf
3. Attachment 2 - Res No. 2022-5833 Dec 20 2022.pdf
4. Attachment 3 - Redline of Proposed Changes.pdf
Recommendation:
It is recommended that the City Council: 1.) Approve a revision to the City’s Personnel Policies and Procedures Manual by adopting Resolution No. 2022-5833; and 2.) Repeal Resolution No. 2021-5777.
5. FISCAL YEAR 2021-22 ANNUAL COMPREHENSIVE FINANCIAL REPORT
1. FY21-22 Annual Comprehensive Fin. Rpt - CC-FIN-22-053 - CC-FIN-22-054.pdf
2. Attachment 1 - FY 21-22 ACFR.pdf
3. Attachment 2 - Mgmt Rpt and Auditor's Comm. Letter.pdf
4. Attachment 3 - Report on Internal Controls.pdf
5. Attachment 4 - Rpt on Calc. of FY22.23 Appropriation Limit.pdf Recommendation:
It is recommended that the City Council receive and file the fiscal year 2021-22 Annual Comprehensive Financial Report (ACFR).
6. AWARD CONTRACT TO STAY GREEN, INC., FOR LAKEVIEW AVE PKWY PLANTING RESTORATION PROJ. & FINDING THAT IT IS EXEMPT FROM CEQA, CLASS 1, PURSUANT TO CEQA GUIDELINES, SEC 15301
1. Lakeview Ave Pkwy Planting Restoration Proj. Award - CC-PW-22-067.pdf
2. Attachment 1 - Vicinity Map.pdf
3. Attachment 2 - Stay Green, Inc. (Agreement).pdf
Recommendation:
It is recommended that the City Council: 1.) Approve the Award of a Contract Services Agreement to Stay Green, Inc., in the amount of $233,808.12 for the Lakeview Avenue Parkway Planting Restoration Project; and 2.) Authorize the City Manager to approve additional expenditures up to $35,071.21 (15% of the agreement value) in contract contingencies for potential additional services and unanticipated work that may arise, for a total potential agreement amount not-to-exceed $268,879.33; and 3.) Find that the Lakeview Avenue Parkway Planting Restoration Project is categorically exempt from the California Environmental Quality Act (CEQA), Class 1, pursuant to CEQA Guidelines, Section 15301; and 4.) Authorize the City Manager to sign and execute the contract services agreement and potential future amendments to the agreement within the designated contingency amount, on behalf of the City Council.
7. AWARD OF CONTRACT FOR THE CALFIRE GRANT FUNDED YORBA LINDA FUEL REDUCTION PROJECT TO SAGE ENVIRONMENTAL GROUP
1. Fuel Reduction Project Contract - CC-PW-22-069.pdf
2. Attachment 1 - Sage Environmental Group Bid Package.pdf
3. Attachment 2 - Contract Services Agreement.pdf
Recommendation:
It is recommended that the City Council: 1.) Approve an increase to the Yorba Linda Fuel Reduction Project budget (LI221007) in an amount of $78,692; and 2.) Approve the Award of a Contract Services Agreement to Sage Environmental Group LLC, in the amount of $524,610 for the Yorba Linda Fuel Reduction Project (LI221007); and 3.) Authorize the City Manager to approve additional expenditures up to $78,692 (15% of the agreement value) in contract contingencies for potential additional services and unanticipated work that may arise, for a total potential agreement amount not-to-exceed $603,302; and 4.) Authorize the City Manager to sign and execute the contract services agreement and potential future amendments to the agreement within the designated contingency amount, on behalf of the City Council.
8. WAGE ADJUSTMENTS FOR NON-REPRESENTED PART TIME POSITIONS
1. Minimum Wage Adjustment - CC-ADM-22-058.pdf
2. Attachment 1 - Res No. 2021-5778 Dec 21 2021.pdf
3. Attachment 2 - Res No. 2022-5834 Dec 20 2022.pdf
4. Attachment 3 - PT Minimum Wage Prop. Schedule Rev. 1-1-2023.pdf Recommendation:
It is recommended that the City Council Adopt Resolution No. 2022-5834 related to the compensation of non-represented part time employees.
9. ADOPTION OF RESOLUTION NO. 2022-5835 APPROVING THE FILING OF PROJECT APPLICATION FOR THE BRYANT RANCH PARK BASKETBALL COURT PROJECT
1. Bryant Ranch Park Project Resolution - CC-PR-22-021.pdf
2. Attachment 1 - Resolution No. 2022-5835.pdf
Recommendation:
It
is
recommended that
the
City
Council
adopt
R
esolution
No.
2022-5835 approving the filing of the project application for the Bryant Ranch Basketball Court Project funded through the State of California.
10. DENIAL OF CLAIMS FOR DAMAGES
1. Denial of Claims for Damages - CC-ADM-22-060.pdf
Recommendation:
It is recommended that the City Council of the City of Yorba Linda deny the claims for damages by John Evans Arek and Kyle Brown.
11. ANNUAL MEETING AND CONFIRMATION OF OFFICERS FOR THE MUNICIPAL FINANCING AUTHORITY
1. Annual Mtg Conf. of Officers For MFA - CC-FIN-22-051.pdf Recommendation:
It is recommended that the City Council acting as the Board of Directors of the Yorba Linda Municipal Financing Authority confirm and appoint the officers of the Authority as follows:
City Position
Office of the Authority
Mayor
Chair
Mayor Pro Tem
Vice Chair
City Manager
Executive Director
City Clerk
Secretary
Finance Director
Treasurer
12. APPROVAL OF TEMPORARY STREET CLOSURE REQUEST – 4881 TORIDA WAY
1. Torida Way Street Closure - CC-PW-22-068.pdf
2. Attachment 1 - Street Closure Request Letter.pdf
Recommendation:
It is recommended that the City Council approve Roadway Construction Service’s request to conduct a temporary street closure to replace a power pole on Torida Way between Orange Drive and Foley Drive.
13. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETING
1. Planning Comm. Recap 12-14-22.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
14. COUNCIL COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-22-062.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
Recommendation:
It is recommended that that the City Council receive and file this report.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS
15. CITY COUNCIL APPOINTMENTS TO ORGANIZATIONS, AGENCIES, AND COMMITTEES
1. Appointments to Orgs, Agencies, and Comm. - CC-ADM-22-063.pdf
2. Attachment 1 - Mayor's Recommendations 2023.pdf
3. Attachment 2 - 2022 Appointments.pdf
Recommendation:
It is recommended that Council vote on the appointments to various organizations, agencies and committees as per the Mayor’s recommendations.
ADMINISTRATIVE REPORTS
16. AGREEMENT WITH FLOCK GROUP, INC. FOR AUTOMATIC LICENSE PLATE READER CAMERAS
1. Automatic License Plate Reader Cameras - CC-ADM-22-061.pdf
2. Attachment 1 - Flock Group, Inc. Agreement.pdf
Recommendation:
It is recommended that the City Council approve an agreement with Flock Group, Inc. (Flock Safety) in the amount of $114,600.00 for the installation and operation of 36 automatic license plate reader cameras throughout the City of Yorba Linda and authorize the City Manager to execute the agreement.
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is January 17, 2023.
NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.
IN COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS.