Council Meeting - May 16, 2023
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (1 Case)
B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Government Code Section 54956.8
Property: 323-304-19
City Negotiators: City Manager Pulone
Property Negotiators: Parties To Be Determined
Under Negotiation: Price and Terms of Payment
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CONVENE INTO CLOSED SESSION
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
PASTOR JOSHUA HOLIDAY, CALVARY CHAPEL OF YORBA LINDA
CLOSED SESSION REPORT
INTRODUCTIONS & PRESENTATIONS
RECOGNITION OF DR. JACOB EISENBACH
RECOGNITION OF UNSUNG HERO TONI JEAN MUNOZ
RECOGNITION OF DR. QUENTIN GOODMAN
RECOGNITION OF GIRL SCOUTS TROOP 8225
DROWNING PREVENTION AWARENESS PROCLAMATION
PROCLAMATION RECOGNIZING NATIONAL PUBLIC WORKS WEEK
LAW ENFORCEMENT SERVICES UPDATE BY CHIEF OF POLICE SERVICES CAPTAIN JOSES WALEHWA
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda.
Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.
CONSENT CALENDAR
All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.
Recommendation:
It is recommended that the City Council approve the Consent Calendar.
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – MAY 16, 2023
1. AP Check Register 5-16-23 - CC-FIN-23-018.pdf
2. Attachment 1 - AP Check Register 5-16-23.pdf
Recommendation:
It is recommended that the City Council receive and file the accounts payable check register dated May 16, 2023, in the amount of $3,068,228.76.
3. APPROVAL OF THE MINUTES OF THE APRIL 18, 2023 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_Apr18_2023 - English.pdf
2. Green Sheet Post-Meeting Minutes - CC_Apr18_2023 - English.pdf Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the April 18, 2023 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. TREASURER’S REPORT – MARCH 2023
1. Treasurers Report - Mar 2023 - CC-FIN-23-019.pdf
2. Attachment 1 - Treasurers Report - Mar 2023.pdf
Recommendation:
It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.
5. RESOLUTION NO. 2023-5844 AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS AND OTHER DOCUMENTS PERTAINING TO THE ANNUAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
1. Res. Authorizing CM to Execute CDBG Docs - CC-CD-23-009.pdf
2. Attachment 1 - Res No. 2023-5844.pdf
Recommendation:
It is recommended that the City Council adopt Resolution No. 2023-5844 authorizing the City Manager to execute agreements and other documents necessary to facilitate the City’s participation in the Community Development Block Grant (CDBG) program.
6. APPROVAL OF FY 2023-2024 ANIMAL CARE NOTICE OF INTENT
1. Approval of FY2023-24 Animal Care Notice of Intent - CC-ADM-23-017.pdf
2. Attachment 1 - Animal Care Services Current Agreement.pdf
3. Attachment 2 - Notice of Intent FY2023-24.pdf
Recommendation:
It is recommended that the City Council approve and authorize the Mayor to sign the Notice of Intent with Orange County Animal Care for animal control and shelter services for the period of July 1, 2023 through June 30, 2024.
7. APPROVE THE AWARD OF A DESIGN PROFESSIONAL SERVICES AGREEMENT WITH ITERIS, INC. FOR THE YORBA LINDA BOULEVARD/WEIR CANYON REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT (RTSSP) TC231003
1. Iteris, Inc. Agreement - Yorba Linda Blvd RTSSP - CC-PW-23-024.pdf
2. Attachment 1 - Iteris, Inc. Agreement.pdf
Recommendation:
It is recommended that the City Council: 1.) Approve the Award of a Professional Services Agreement to Iteris, Inc., in the amount of $1,217,951.98 for the Design of the Yorba Linda Boulevard/Weir Canyon Regional Traffic Signal Synchronization Project (RTSSP) TC231003; and 2.) Authorize the City Manager to approve additional expenditures up to $182,692.80 (15% of the agreement value) in agreement contingencies for potential additional services and unanticipated work that may arise, for a total potential agreement amount not-to-exceed $1,400,644.78; and 3.) Approve an appropriation of $315,000 in Lighting and Signal Fund (407) in place of existing Measure M2 Funding for Project TC231003; and 4.) Authorize the City Manager to sign and execute the contract services agreement and potential future amendments to the agreement within the designated contingency amount, on behalf of the City Council.
8. APPROVAL OF AMENDMENT NO. 2-STEADFAST SECURITY – PRIVATE PATROL SECURITY GUARD SERVICES
1. Amend No. 2 Steadfast Security - CC-PR-23-009.pdf
2. Attachment 1- Agreement dated June 1, 2021.pdf
3. Attachment 2 - Amendment No.2 .pdf
Recommendation:
It is recommended that City Council approve Amendment No. 2 to the June 1, 2021, Agreement with Steadfast Security Guard Services in an amount not to exceed $125,000, extending services through May 31, 2024.
9. AWARD OF CONTRACT FOR PARK TURF AND LANDSCAPE MAINTENANCE SERVICES
1. Park Turf and Landscape Maint. Services Contract - CC-PR-23-010.pdf
2. Attachment 1 - Agreement.pdf
Recommendation:
It is recommended that
the City Council take the following actions: 1.)
Award a three-year contract for park turf and landscape maintenance to Merchants Landscape Services, Inc., of Santa Ana, CA in the amount of $693,000.00 ($231,000.00 annually) and reject all other bids; and 2.) Upon receipt of appropriate documents, authorize the City Manager to execute the contract.
10. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETINGS
1. Planning Comm. Recap 4-26-23.pdf
2. Planning Comm. Recap 5-10-23.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
11. COUNCIL COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-23-016.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS
ADMINISTRATIVE REPORTS
12. NEW FIVE-YEAR AGREEMENT FOR LAW ENFORCEMENT SERVICES WITH THE ORANGE COUNTY SHERIFF’S DEPARTMENT
1. New Agreement with Orange County Sheriff's Dept. - CC-ADM-23-018.pdf
2. Green Sheet - Attachment 1 - New-Year Agreement for Law Enforcement Services.pdf Recommendation:
It is recommended that the City Council Approve a new five-year agreement for law enforcement services with the Orange County Sheriff’s Department beginning with fiscal year 2023-24.
13. PRELIMINARY REVIEW OF FISCAL YEAR 2023/24 & FISCAL YEAR 2024/25 TWO-YEAR OPERATING BUDGET
1. Preliminary FY 23.24 FY 24.25 Operating Budget - CC-FIN-23-020.pdf
2. Authorized Position Listing Rev 7-1-2023.pdf
Recommendation:
It is recommended that the City Council: 1.) Receive and file staff’s presentation regarding the proposed Fiscal Year 2023/24 and 2024/25 Two-Year Operating Budget; and 2.) Provide feedback to staff regarding any changes to the proposed Two-Year Operating Budget that the City Council would like to see incorporated into the final version of the budget.
14. APPROVAL OF ENGINEER’S REPORT AND DECLARATION OF INTENT TO LEVY AND COLLECT ASSESSMENTS WITHIN THE CITYWIDE YORBA LINDA LMAD FOR FISCAL YEAR 2023/24, RESOLUTION NOS. 2023-5845 AND 2023-5846
1. LMAD Eng. Report And Intent to Levy Assessments FY23-24 - CC-PW-23-023.pdf
2. Attachment 1 - Resolution No. 2023-5845.pdf
3. Attachment 2 - Resolution No. 2023-5846.pdf
4. Attachment 3 - FY 2023-2024 Engineer’s Report.pdf
Recommendation:
It is recommended that the City Council: 1.) Adopt proposed Resolution No. 2023-5845, approving the Engineer’s Report regarding the levy of an annual assessment within the City of Yorba Linda Street Lighting and Landscaping Maintenance Assessment District (LMAD) for Fiscal Year 2023/2024; and 2.) Adopt proposed Resolution No. 2023-5846, declaring its intention to levy and collect assessments within the City of Yorba Linda Street Lighting and Landscaping Maintenance Assessment District (LMAD) for Fiscal Year 2023/2024, and setting a time and place for a public hearing concerning the levy of annual assessments.
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is June 6, 2023.
NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.
IN COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS.