Council Meeting - August 15, 2023
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (2 Cases)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CONVENE INTO CLOSED SESSION
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
PASTOR KENNETH C. CURRY, JR., FRIENDSHIP BAPTIST CHURCH
CLOSED SESSION REPORT
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda.
Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.
CONSENT CALENDAR
All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.
Recommendation:
It is recommended that the City Council approve the Consent Calendar.
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – AUGUST 15, 2023
1. AP Check Register 8-15-23 - CC-FIN-23-037.pdf
2. Attachment 1 - AP Check Register 8-15-23.pdf
Recommendation:
It is recommended that the City Council receive and file the accounts payable check register dated August 15, 2023, in the amount of $1,568,450.01.
3. APPROVAL OF THE MINUTES OF THE AUGUST 1, 2023 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_Aug01_2023 - English.pdf
2. Green Sheet - Post-Meeting Minutes - CC_Aug01_2023 - English.pdf Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the August 1, 2023 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. APPROVAL OF THE MINUTES OF THE AUGUST 8, 2023 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY SPECIAL MEETING
1. Post-Meeting Minutes - CC SPC_Aug08_2023 - English.pdf Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the August 8, 2023 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint special meeting.
5. TREASURER’S REPORT – JUNE 2023
1. Treasurers Report - June 2023 - CC-FIN-23-034.pdf
2. Attachment 1 - Treasurers Report - June 2023.pdf
Recommendation:
It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.
6. RESPONSE TO 2022-23 ORANGE COUNTY GRAND JURY REPORT, “WELCOME TO THE NEIGHBORHOOD – ARE CITIES RESPONSIBLY MANAGING THE INTEGRATION OF GROUP HOMES?”
1. Grand Jury Response - Group Homes - CC-CD-23-017.pdf
2. Attachment 1 - OC Grand Jury Report re Group Homes.pdf
3. Attachment 2 - Proposed City Draft Response.pdf
Recommendation:
It is recommended that the City Council review the draft response to the Orange County Grand Jury report and authorize the Mayor’s signature for submittal to the Presiding Judge of the Orange County Superior Court by the statutory deadline of September 13, 2023.
7. RESPONSE TO 2023 ORANGE COUNTY GRAND JURY REPORT, “GIMMIE SHELTER AND A POUND OF ADVICE: THE STATE OF ANIMAL WELFARE OVERSEEN BY THE COUNTY OF ORANGE”
1. Response to the OC Grand Jury Re OC Animal Care Operations - CC-ADM-23-039.pdf
2. Attachment 1- 2023 Gimme Shelter and a Pound of Advice Grand Jury Report.pdf
3. Attachment 2 - City Response Letter - 2023 Gimme Shelter and a Pound of Advice.pdf
4. Attachment 3 - OCAC Response to Findings and Recommendations.pdf Recommendation:
It is recommended that the City Council review the draft response to the Orange County Grand Jury Report and authorize the Mayor’s signature for submittal to the Presiding Judge of the Orange County Superior Court by the statutory deadline of September 1, 2023.
8. AWARD OF CONTRACT TO DAVID VOLZ DESIGN FOR THE BRYANT RANCH IMPROVEMENT PROJECT
1. Contract to David Volz - Bryant Ranch Improvement Project - CC-PR-23-016.pdf
2. Attachment 1 - David Volz Design (DVD) Agreement.pdf Recommendation:
It is recommended that
City Council
authorize award of contract to David Volz Design for design services, construction documents, and construction period services for the Bryant Ranch Basketball Court project for $83,564 with 15% contingency funding ($12,534.60) for a total of $96,098.60.
9. DENIAL OF CLAIMS FOR DAMAGES – HICKERSON
1. Denial of Claims - Hickerson - CC-ADM-23-040.pdf
Recommendation:
It is recommended that the City Council of the City of Yorba Linda deny the claim for damages by Steven Hickerson.
10. COUNCIL COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-23-038.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
3. Green sheet - Attachment 1 - Reports from CC Organizations.pdf Recommendation:
It is recommended that the City Council receive and file this report.
PUBLIC HEARING
Note: If previous agenda items are completed prior to 7:00 p.m., the legislative body will proceed to “Administrative Reports” on the Agenda until the scheduled time for the Public Hearings. At the Mayor’s discretion, Public Comments may be postponed at 7:45 p.m. to allow the Public Hearings to be started and following the completion of Public Hearing item(s), the legislative body will go back to the Public Comments at the Mayor’s discretion and then continue to the remainder of the agenda order thereafter.
If you challenge the legislative body’s proposed actions in court, you may be limited to raising those issues that you or someone else raised at the Public Hearing described in this Agenda, or in any written correspondence delivered to the City Council/Successor Agency to the Yorba Linda Redevelopment Agency on or prior to the Public Hearing.
11. PUBLIC HEARING REGARDING WEED ABATEMENT PROGRAM AND ORDERING ABATEMENT
1. Weed Abatement Program and Abatement Public Hearing - CC-CD-23-016.pdf
2. Attachment 1 - Res No. 2023-5857.pdf
3. Attachment 2 - Exhibit A.pdf
a. Open Public Hearing
b. Staff Report
c. Take Testimony
d. Close Public Hearing
e. Make Determination
Recommendation:
It is recommended that the City Council adopt Resolution No. 2023-5857 declaring that weeds growing upon or in front of, and rubbish, refuse, and dirt upon or in front of certain property in the City constitute a public nuisance, and ordering abatement thereof.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS
ADMINISTRATIVE REPORTS
12. ORDINANCE NO. 2023-1107 – REVISIONS TO CHAPTER 3.04 OF THE MUNICIPAL CODE GOVERNING PROCUREMENT AND APPROVAL OF REVISIONS TO CITY COUNCIL POLICY F-1 GOVERNING CHANGE ORDERS AND AMENDMENTS
1. Revised Purchasing Policy - First Reading Ordinance No. 2023-1107 - CC-FIN-23-035.pdf
2. Attachment 1 - Ord No. 2023-1107.pdf
3. Attachment 2 - Revised CC Policy F-1 (Redline).pdf
Recommendation:
It is recommended that the City Council: 1.) Approve for first reading Ordinance No. 2023-1107 (Attachment 1) approving changes to Chapter 3.04 of the Yorba Linda Municipal Code regarding procurement; and 2.) Approve a revised City Council Policy F-1 (Attachment 2) governing change orders and amendments.
13. TENTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT
1. Tenth Amend. to City Manager Employment Agmt - CC-ADM-23-041.pdf
2. Attachment 1 - Original Agreement.pdf
3. Attachment 2 - First Amendment.pdf
4. Attachment 3 - Second Amendment.pdf
5. Attachment 4 - Third Amendment.pdf
6. Attachment 5 - Fourth Amendment.pdf
7. Attachment 6 - Fifth Amendment.pdf
8. Attachment 7 - Sixth Amendment.pdf
9. Attachment 8 - Seventh Amendment.pdf
10. Attachment 9 - Eighth Amendment.pdf
11. Attachment 10 - Ninth Amendment.pdf
12. Attachment 11 - Proposed Tenth Amendment.pdf
Recommendation:
It is recommended that the City Council review and approve the “Tenth Amendment Employment Agreement” (“Tenth Amendment”) that amends the City Manager’s employment agreement with the City and appropriate the necessary amounts in the FY 23-24 budget.
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is September 19, 2023.
NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.
IN COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS.