Council Meeting - September 19, 2023
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency convened at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (5 Cases)
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, INITIATION OF LITIGATION Government Code Section 54956.9(d)(4) (1 Case)
C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION – TITLE: CITY ATTORNEY Government Code Section 54957
PUBLIC COMMENT ON CLOSED SESSION ITEMS
None.
CONVENE INTO CLOSED SESSION
The City Council convened into Closed Session at 5:31 p.m.
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority reconvened at 6:35 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
Parks and Recreation Director Mike Kudron
INVOCATION
Pastor Anne-Grethe Krogh Nielsen, The Danish Lutheran Church & Cultural Center
CLOSED SESSION REPORT
City Attorney Todd Litfin said there was no reportable action on the items discussed in Closed Session.
INTRODUCTIONS & PRESENTATIONS
PROCLAMATION RECOGNIZING SEPTEMBER AS HUNGER ACTION MONTH Mayor Gene Hernandez invited Abound Food Care Director of Operations Rachel Parris to the podium and presented her with a proclamation recognizing September 2023 as Hunger Action Month. He said 10.5% of Californians face food insecurity on a daily basis. In the first half of 2023, Abound Food Care has recovered 307,430 pounds of food, reducing food waste and diverting that food to those who need it. Mayor Hernandez concluded by stating that September has been designed as Hunger Action month in order to bring attention to food insecurity in communities and enlist public action.
Ms. Parris spoke briefly about the organization and thanked Council for their continued support.
RECOGNITION OF SERVICE CLUBS MONTH
Mayor Hernandez invited Sunrise Rotary President Art Cordts to the podium to recognize September as Service Clubs Month. Mayor Hernandez presented Mr. Cordts with a proclamation designating September 2023 as Service Clubs Recognition Month and thanked service clubs in Yorba Linda for their community service, charitable work, fundraising, and significant contributions to the community.
Mr. Cordts expressed his gratitude for the proclamation.
RECOGNITION OF DEPUTY OF THE YEAR
Mayor Hernandez invited 2022-23 Deputy of the Year Ryan Mc Bride to the podium and spoke of his career with the Yorba Linda Police Services. Deputy Mc Bride was born in Orange County, and raised in Long Beach. He began his career with the Orange County Sheriff's Department in 2009 and was promoted to Deputy Sheriff in 2012. Mayor Hernandez said Deputy Mc Bride joined the Yorba Linda Police Services team in 2017 and has served in a variety of roles. Council thanked him for his countless efforts and outstanding service in protecting the community.
Mayor Hernandez and Council presented Deputy Mc Bride with a certificate of recognition along with certificates from the offices of Assemblyman Phillip Chen, Senator Kelly Seyarto and Congresswoman Young Kim. Pat Buttress, representative from Supervisor Don Wagner's office, was in attendance to present him with a recognition.
LAW ENFORCEMENT SERVICES UPDATE BY CHIEF OF POLICE SERVICES CAPTAIN JOSES WALEHWA Chief of Police Services Captain Joses Walehwa provided a PowerPoint presentation on law enforcement updates for the months of July and August. Captain Walehwa provided statistics on traffic, crime, residential burglaries, and arrests. He said on July 31st, Yorba Linda Police Services was notified of an arson suspect in the Savi Ranch area. The suspect was arrested and Orange County Fire Authority responded and quickly put out the fire before causing structural damage. Captain Walehwa said that on August 24th a stolen vehicle was recovered with the Axon LPR Camera System and said two suspects were arrested. He concluded his comments by discussing the Financial Crimes Prevention Seminar, the 4th of July event and National Night Out on August 2nd.
INTRODUCTION OF NEW STAFF MEMBER, PRINCIPAL MANAGEMENT ANALYST ARLENE QUINTERO City Manager Mark Pulone introduced the City's new staff member Arlene Quintero, Principal Management Analyst, and shared a brief overview of her career background.
Council welcomed her to the Yorba Linda team.
RECOGNITION OF CITY MANAGER'S TEN YEAR ANNIVERSARY
Lastly, Mayor Hernandez and the Council expressed their gratitude to City Manager Pulone for his service to the City of Yorba Linda and applauded him for his tenth anniversary. They presented him with a certificate of recognition along with certificates from the offices of Assemblyman Phillip Chen, Senator Kelly Seyarto, and Congresswoman Young Kim.
Ms. Buttress also presented City Manager Pulone with a recognition from Supervisor Don Wagner.
City Manager Pulone spoke briefly about his experience serving the City and thanked Council and the community for their continued support.
Mayor Hernandez announced a 10-minute break and invited everyone to join them in the foyer for refreshments in honor of City Manager Pulone's anniversary.
RECESS
Mayor Hernandez called a recess at 7:12 p.m. and reconvened the meeting at 7:23 p.m.
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA Wayne Miller, Yorba Linda Water District Director, congratulated City Manager Pulone for his anniversay. He provided an update on water services in the community, specifically a $3,000,000 pipe repair project on Imperial Highway (from Bastanchury Avenue to Eureka Avenue) that commenced in June and should take 6 months to complete.
Richard de Bruijn, resident, spoke about the Regional Housing Needs Assessment and the recent mailer that was distributed by the City regarding the upcoming housing meeting in preparation for the November 2024 election.
CONSENT CALENDAR
Mayor Hernandez stated that he will abstain from Consent Calendar Item No. 2, out of an abundance of caution due to his involvement with Orange County Transportation Authority (OCTA) and the numerous contractors that may do work in the City.
Councilwoman Beth Haney said she will abstain from Consent Calendar Item Nos. 3 and 4 as she was not in attendance at those meetings.
Moved by
Campbell
Seconded by
Lim
It is recommended that the City Council approve the Consent Calendar.
AYES (5)
Rodriguez, Hernandez, Haney, Campbell, and Lim
CARRIED (5 to 0)
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – SEPTEMBER 19, 2023
1. AP Check Register 9-19-23 - CC-FIN-23-038.pdf
2. Attachment 1 - AP Check Register 9-19-23.pdf
It is recommended that the City Council receive and file the accounts payable check register dated September 19, 2023, in the amount of $4,867,106.46.
3. APPROVAL OF THE MINUTES OF THE AUGUST 15, 2023 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY SPECIAL MEETING
1. Post-Meeting Minutes - CC SPC_Aug15_2023 - English.pdf It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the August 15, 2023 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint special meeting.
4. APPROVAL OF THE MINUTES OF THE AUGUST 15, 2023 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_Aug15_2023 - English.pdf
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the August 15, 2023 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
5. TREASURER’S REPORT – JULY 2023
1. Treasurers Report - July 2023 - CC-FIN-23-039.pdf
2. Attachment 1 - Treasurers Report - July 2023.pdf
It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.
6. APPROVAL OF AN AMENDMENT TO THE STAFF LABOR AUGMENTATION SERVICES AGREEMENT WITH MERCHANTS LANDSCAPE SERVICES, INC.
1. Staff Augmentation Services Merchants Landscape - CC-PW-23-047.pdf
2. Attachment 1 – Merchants Landscape Services, Inc. (Amendment).pdf It is recommended that the City Council: 1.) Approve Amendment No. 1, to the Staff Labor Augmentation Services Agreement with Merchants Landscape Services, Inc., increasing the agreement by $150,000, ($75,000 for FY23-24 and $75,000 for FY24-25) resulting in an aggregate contract amount not to exceed $225,000; and 2.) Authorize the City Manager to execute the amendment and approve any potential future amendments within the 15% contingency allowance, as well as unit price increase(s) as provided within this agreement on behalf of Council.
7. TERMS OF EMPLOYMENT FOR MISCELLANEOUS AND MID-MANAGEMENT EMPLOYEES
1. Terms of Employment for Misc and Mid-Management - CC-ADM-23-043.pdf
2. Attachment 1 - Res No. 2023-5859 Terms of Employment Misc.pdf
3. Attachment 2 - Res No. 2023-5859 Attachment A Letter of Understanding.pdf
4. Attachment 3 - Res No. 2023-5860 Terms of Employment Mid Management.pdf
5. Attachment 4 - Res No. 2023-5860 Attachment A Letter of Understanding.pdf It is recommended that the City Council adopt the following resolutions: a.) Resolution No. 2023-5859, relating to the terms of employment for Miscellaneous employees; and b.) Resolution No. 2023-5860, relating to the terms of employment for Mid-Management employees.
8. AWARD OF CONTRACT FOR DMC DOCUMENT AND MICROFILM CONVERSION
1. DMC Contract and Microfilm Conversion - CC-CD-23-020.pdf
2. Attachment 1 - City Standard Professional Services Agreement.pdf
3. Attachment 2 - Original Professional Services Agreement with DMC.pdf Staff recommends that the City Council authorize the City Manager to enter into a professional services agreement in the amount of $120,000 with DMC Document and Microfilm Conversion, as an on-call scanning and imaging service provider for the Building Division.
9. SECOND READING OF ORDINANCE NO. 2023-1107 REPEALING AND RESTATING CHAPTER 3.04 OF THE YORBA LINDA MUNICIPAL CODE RELATING TO PURCHASING
1. 2nd Reading Ordinance No. 2023-1107.pdf
It is recommended that the City Council adopt Ordinance No. 2023-1107 approving changes to Chapter 3.04 of the Yorba Linda Municipal Code regarding procurement.
10. AMENDMENT TO CONTRACT WITH TRIPEPI SMITH ASSOCIATES, INC., FOR COMMUNITY ENGAGEMENT AND PUBLIC OUTREACH CONSULTANT SERVICES RELATED TO REVISIONS TO 2021-2029 GENERAL PLAN HOUSING ELEMENT
1. Amendment Housing Element Outreach Tripepi-Smith - CC-CD-23-018.pdf
2. Attachment 1 - Amendment Letter 1 Tripepi Smith.pdf
3. Attachment 2- Original Letter of Agreement Tripepi Smith.pdf It is recommended that the City Council: 1.) Approve the amendment to the current Letter of Agreement, amending the existing contract with Tripepi Smith Associates, Inc., for community engagement and public outreach assistance related to revisions to the 2021-2029 General Plan Housing Element; and 2.) Approve a supplemental budget appropriation in the Planning Division budget in the amount of $100,000 for Miscellaneous Professional Services.
11. APPROVE AN AMENDMENT WITH ADVANTAGE MAILING LLC FOR PRINTING SERVICES OF THE QUARTERLY PARKS AND RECREATION ACTIVITY GUIDE
1. Amendment No. 2 with Advantage Mailing LLC - CC-PR-23-017.pdf
2. Attachment 1 - Agreement with Advantage Mailing.pdf
3. Attachment 2 - Amendment No. 1.pdf
4. Attachment 3 - Amendment No. 2.pdf
It is recommended that the City Council approve Amendment No. 2 with Advantage Mailing LLC for printing services with the Parks and Recreation Department.
12. RESOLUTION NO. 2023-5861 APPROVING THE TEMPORARY STREET CLOSURES OF MAIN STREET AND ARROYO STREET
1. Temp Street Closures on Main and Arroyo - CC-PW-23-045.pdf
2. Attachment 1 - Resolution No. 2023-5861.pdf
It is recommended that the City Council adopt Resolution No. 2023-5861, approving the request to close Main Street from just north of the Yorba Linda Town Center entrance to Lemon Drive and Arroyo Street from Main Street to School Street.
13. AWARD OF A PROFESSIONAL SERVICES AGREEMENT TO NCE ENGINEERING FOR PREPARATION OF THE 2024 CITYWIDE PAVEMENT MANAGEMENT (PMP) PROGRAM
1. Award PSA to NCE for 2024 PMP - CC-PW-23-048.pdf
2. Attachment 1 - NCE Engineering (Agreement).pdf
It is recommended that the City Council: 1.) Approve a supplemental budget appropriation of $27,890 from the unappropriated reserves of the Measure M2 Fund (212) with a corresponding increase to the Pavement Management Program Project budget (SI241006); and 2.) Award a professional services agreement to NCE Engineering in an amount not-to-exceed $128,600 for preparation of the 2024 Citywide Pavement Management Program (PMP); and 3.) Authorize the City Manager to approve additional expenditures up to $19,290 (15% of agreement amount) in agreement contingencies for potential additional services and, for a total potential agreement amount not-to-exceed $147,890; and 4.) Authorize the City Manager to sign and execute the Professional Services Agreement and potential future amendments to the agreement within the designated contingency amount, on behalf of Council.
14. DENIAL OF CLAIMS FOR DAMAGES – FARKAS
1. Denial of Claim for Damages - Jerod Farkas - CC-ADM-23-044.pdf It is recommended that the City Council of the City of Yorba Linda deny the claim for damages by Jerod Farkas.
15. CITY COUNCIL POLICY P-7 REVIEW OF PLANNING COMMISSION AGENDA OF AUGUST 23, 2023
1. Policy P-7 Review of 8-23-2023 PC Agenda - CC-CD-23-019.pdf
2. Attachment 1 - Council Policy P7.pdf
3. Attachment 2 - Draft Post-Meeting Minutes - PC_Aug23_2023 - English.pdf
4. Attachment 3 - PC CUP 2022-42 DR 2022-08 Dish Wireless SR.pdf
5. Attachment 4 - PC CUP 2023-19 Huang SR.pdf
6. Attachment 5 - PC DR 2023-01 Lu SR.pdf
It is recommended that the City Council approve, by minute motion, the following Planning Commission agenda items from August 23, 2023: 1.) Conditional Use Permit 2022-42 and Design Review 2022-08 – Dish Wireless, with conditions; 2.) Conditional Use Permit 2023-19 - Huang, with conditions and 3.) Design Review 2023-01 – Lu, with conditions
16. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETINGS
1. Planning Comm. Recap 8-23-23.pdf
2. Planning Comm. Recap 9-13-23.pdf
It is recommended that the City Council receive and file this report.
17. COUNCIL COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-23-042.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
3. Green Sheet Attachment 1 - Reports from CC Organizations.pdf It is recommended that the City Council receive and file this report.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS City Manager Pulone said the City is holding informational meetings regarding the Housing Element and the City's recommended changes. The City recently launched www.YLlocalcontrol.com to keep the community informed and urged residents to visit the website.
Councilwoman Haney said she attended the Transportation Corridor Agencies (TCA) meeting and information from that meeting can be found in the agenda under Item No. 17.
Councilwoman Janice Lim attended a North Orange County Wildfire Community Preparedness and said there will be another preparedness meeting on Thursday, October 26th from 6:00 p.m. to 8:00 p.m. at the Santa Clara de Asis Catholic Church.
Councilman Carlos Rodriguez thanked the Richard Nixon Library for hosting a commemorative event in honor of 9/11. He said he continues to work with the South Coast Air Quality Management District (SCAQMD) on the City's behalf to ensure that their permit process is expedited. He spoke about regulations that would impact the Ports of Long Beach and the local railroad system and said he looks forward to working with the SCAQMD governing board on key issues to maintain the best air quality.
Mayor Pro Tem Tara Campbell thanked the North Orange County Interfaith Council for hosting the 9/11 Remembrance at Jessamyn West Park. She said it is hosted every year at Jessamyn West Park at 7:00 p.m. and urged the community to attend in the future.
Mayor Hernandez announced that September is National Preparedness Month and urged the importance of preparing for disasters. He said it is important to create a family emergency communications plan and a disaster supply kit. He urged residents to visit the City website for more information and said they can also sign up for AlertOC emergency alerts to receive phone calls, text messages or even an email with important emergency information. The City is participating in a regional test of the AlertOC system this Thursday morning, and if residents register now at AlertOC.org, they'll be included in the live test.
Mayor Hernandez also shared that the second Wildfire Preparedness Community meeting is scheduled for Thursday, October 26 from 6-8: p.m. at Santa Clara de Asis Catholic Church and encouraged the community, especially those on the east side of the City to attend. He concluded by saying that the event is free with no registration required, details can be found on the City website.
ADJOURNMENT
Mayor Hernandez adjourned the meeting in honor of former Planning Commissioner Robert (Bob) Bernard Lyons at 7:42 p.m. to the next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting on October 3, 2023.