Council Meeting - October 17, 2023
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (3 Cases)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CONVENE INTO CLOSED SESSION
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
PASTOR JOSHUA HOLIDAY, CALVARY CHAPEL OF YORBA LINDA
CLOSED SESSION REPORT
INTRODUCTIONS & PRESENTATIONS
RECOGNITION OF UNSUNG HEROES NOEL AND SHANINE INCLEY
ASSOCIATION OF CALIFORNIA CITIES - ORANGE COUNTY (ACC-OC) UPDATE
YORBA LINDA 11TH MEU ADOPTION COMMITTEE UPDATE
CITY’S BUSINESS OF THE QUARTER RECOGNITION TO YORBA LINDA REGAL THEATER
RECOGNITION OF BILL HOULIHAN, DIRECTOR OF AGRONOMY / SUPERINTENDENT, BLACK GOLD GOLF CLUB
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda.
Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.
CONSENT CALENDAR
All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.
Recommendation:
It is recommended that the City Council approve the Consent Calendar.
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – OCTOBER 17, 2023
1. AP Check Register 10-17-23 - CC-FIN-23-042.pdf
2. Attachment 1 - AP Check Register 10-17-23.pdf
Recommendation:
It is recommended that the City Council receive and file the accounts payable check register dated October 17, 2023, in the amount of $9,217,288.62.
3. APPROVAL OF THE MINUTES OF THE SEPTEMBER 19, 2023 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_Sep19_2023 - English.pdf
Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the September 19, 2023 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. TREASURER’S REPORT – AUGUST 2023
1. Treasurers Report - Aug 2023 - CC-FIN-23-041.pdf
2. Attachment 1 - Treasurers Report - Aug 2023.pdf
Recommendation:
It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.
5. RESOLUTION NO. 2023-5862 AUTHORIZING THE SUBMISSION OF THE CITY’S APPLICATION FOR THE COMPREHENSIVE TRANSPORTATION FUNDING PROGRAM FOR THE SAVI RANCH PARKWAY INTERSECTION CAPACITY ENHANCEMENT PROJECT – RIGHT OF WAY ACQUISITION
1. CTFP Resolution for Savi Ranch ROW - CC-PW-23-055.pdf
2. Attachment 1 - Resolution No. 2023-5862.pdf
Recommendation:
It is recommended that the City Council adopt Resolution No. 2023-5862, authorizing the submission of the City’s application for the Comprehensive Transportation Funding Program (CTFP) for the Savi Ranch Parkway Intersection Capacity Enhancement Project – Right of Way Acquisition.
6. FISCAL YEAR 2023/24 APPROPRIATION ADJUSTMENTS FOR GENERAL FUND, SPECIAL REVENUE FUNDS AND CAPITAL PROJECT CARRYOVERS AND FISCAL YEAR 2022/23 FINAL BUDGET ADJUSTMENTS
1. FY 22.23 Budget Carryovers - CC-FIN-23-040.pdf
2. Attachment 1 - Operating Budget Carryover Schedule.pdf
3. Attachment 2 - Vehicles and Equipment Budget Carryovers.pdf
4. Attachment 3 - CIP Budget Carryover Schedule.pdf
5. Attachment 4 - Final FY 2022.23 Budget Appropriations.pdf Recommendation:
It is recommended that the City Council: 1.) Approve the attached list of budget appropriations and purchase order carryovers from fiscal year 2022/23 to FY 2023/24; and 2.) Approve the attached list of final budget appropriations for fiscal year 2022/23.
7. REVISIONS TO CITY COUNCIL POLICY E-5
1. Update to E5 Policy - CC-PW-23-052.pdf
2. Attachment 1 - Draft Revisions to CC Policy E-5 (Redline).pdf
3. Attachment 2 - Draft Revisions to CC Policy E-5 (Clean Copy).pdf Recommendation:
It is recommended that City Council: 1.) Approve various revisions to the City Council Policy E-5; and 2.) Authorize the City Manager or designee to sign Declarations of Restrictive Covenants (DORC) or Encroachment Agreements on behalf of the City for minor encroachments as outlined in Policy E-5.
8. AUTHORIZATION OF ENCROACHMENT ONTO CITY EASEMENT REQUEST- 5887 LAKEVIEW LANE
1. Encroachment onto City Easement Req. 5887 Lakeview LN - CC-PW-23-051.pdf
2. Exhibit A - Vicinity Map.pdf
3. Exhibit B - Site Plan.pdf
4. Exhibit C - Declaration of Restrictive Covenants Agreement.pdf
5. Exhibit D - City Council E-5 Policy.pdf
Recommendation:
It is recommended that the City Council: 1.) Authorize the 4-inch vitrified clay pipe (VCP) lateral connection to the existing YLWD sewer line to service 5887 Lakeview Lane; and 2.) Determine such encroachments will not adversely impact the City’s easement, City’s facility, or general public safety, and 3.) Require the property owner at 5887 Lakeview Lane to execute a Declaration of Restrictive Covenants Agreement pursuant to City Council Policy E-5.
9. APPROVE EASEMENT AGREEMENT WITH YORBA LINDA WATER DISTRICT FOR MAIN STREET SEWER IMPROVEMENT
1. YLWD Easement Agreement Main Street - CC-PW-23-053.pdf
2. Attachment 1 - Easement Agreement (YLWD).pdf
Recommendation:
It is recommended that the City Council approve the easement agreement with Yorba Linda Water District (YLWD) for the Main Street Sewer Improvement and authorize the City Manager to execute the agreement on behalf of Council.
10. APPROVE AMENDMENT TO ON-CALL PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES FOR DESIGN OF BLACK GOLD STORM DRAIN IMPROVEMENT
1. Black Gold Storm Drain Alignment Contract - Kimley Horn - CC-PW-23-049.pdf
2. Attachment 1 - Amendment with Kimley-Horn and Associates .pdf Recommendation:
It is recommended that the City Council: 1.) Approve an amendment to the On-Call Professional Services Agreement with Kimley- Horn and Associates, increasing the not-to-exceed aggregate agreement amount by $10,590, (increasing the FY23/24 authorized agreement limit to $85,590) resulting in an aggregate agreement amount not-to-exceed $235,590, inclusive of $74,426 for design of Black Gold Storm Drain Improvement; and 2.) Authorize the City Manager to approve additional expenditures up to $11,164 (15% of the proposed amount) in agreement contingencies for potential additional services resulting in a potential FY23/24 agreement amount not-to-exceed $85,590 should all contingencies be authorized.
11. APPROVAL OF COOPERATIVE AGREEMENT BETWEEN CITY OF YORBA LINDA AND ORANGE COUNTY TRANSPORTATION AUTHORITY FOR COUNTYWIDE SIGNAL SYNCHRONIZATION BASELINE PROJECT
1. OCTA Base Line Project Coop - CC-PW-23-050.pdf
2. Attachment 1 - Cooperative Agreement.pdf
Recommendation:
It is recommended that the City Council authorize the City Manager to sign the Cooperative Agreement between the City of Yorba Linda and Orange County Transportation Authority (OCTA) for Countywide Signal Synchronization Baseline Project
12. FIVE-YEAR AGREEMENT WITH FLOCK GROUP, INC. TO LOCK IN CURRENT PRICING FOR AUTOMATED LICENSE PLATE READER CAMERAS
1. Five Year Agreement with Flock Group Inc - CC-ADM-23-050.pdf
2. Attachment 1 - Flock Group Five-Year Agreement.pdf
3. Attachment 2 - Dec 20, 2022 Staff Report.pdf
Recommendation:
It is recommended that the City Council approve an agreement with Flock Group, Inc. (Flock Safety) in the amount of $504,000 ($100,800 per year) for the continued operation of 36 automatic license plate reader cameras throughout the City of Yorba Linda over the next five years and authorize the City Manager to execute the agreement.
13. RESOLUTION NO. 2023-5866, ADOPTION OF LOCAL HAZARD MITIGATION PLAN
1. Res No. 2023-5866 Local Hazard Mitigation Plan - CC-ADM-23-051.pdf
2. Attachment 1 - Res No. 2023-5866.pdf
3. Attachment 2 - Local Hazard Mitigation Plan.pdf
Recommendation:
It is recommended that the City Council approve Resolution No. 2023-5866 adopting the Local Hazard Mitigation Plan (LHMP).
14. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETING
1. Planning Comm. Recap 10-11-23.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
15. COUNCIL COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-23-046.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
3. Green Sheet - Attachment 1 - Reports from CC Organizations.pdf Recommendation:
It is recommended that the City Council receive and file this report.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS
ADMINISTRATIVE REPORTS
16. INITIATING PROCEEDINGS, APPROVAL OF ENGINEER’S REPORT, AND DECLARATION OF INTENT TO BALLOT PROPERTY OWNERS FOR A PROPOSED NEW OR INCREASED ASSESSMENT WITHIN ZONE L-1B COMMENCING FY 24-25
1. Initiation of Prop 218 Increase Assessments LMAD Local Zone L-1B - CC-PW-23-056.pdf
2. Attachment A - Resolution No. 2023-5863.pdf
3. Attachment B - Resolution No. 2023-5864.pdf
4. Attachment C - Resolution No. 2023-5865.pdf
5. Attachment D - LMAD Location Guidelines for Deficit Zones.pdf
6. Attachment E - Engineer's Report for L-1B.pdf
Recommendation:
It is recommended that the City Council: 1.) Adopt Resolution No. 2023-5863, initiating proceedings to levy a proposed new or increased assessment for Local Landscaping Zone L-1B within the Yorba Linda Street Lighting and Landscaping Maintenance Assessment District, commencing Fiscal Year 2024/2025; 2.) Adopt Resolution No. 2023-5864, approving of the Engineer’s Report regarding proposed increased assessment for Local Landscaping Zone L-1B within the Yorba Linda Street Lighting and Landscaping Maintenance Assessment District for Fiscal Year 2024/2025; and 3.) Adopt Resolution No. 2023-5865, declaring its intention to ballot property owners for a proposed new or increased assessment within Local Landscaping Zone L-1B of the Yorba Linda Street Lighting and Landscaping Maintenance Assessment District commencing with Fiscal Year 2024/2025, setting a time and place for a Public Hearing, and authorizing staff to proceed with the balloting procedures.
17. PROPOSED FOURTH AMENDMENT TO CITY ATTORNEY AGREEMENT
1. Proposed 4th Amend City Attorney Agreement - CC-ADM-23-048.pdf
2. Attachment 1 - Proposed 4th Amendment.pdf
Recommendation:
It is recommended that the City Council approve the Proposed Fourth Amendment to Agreement for Provisions of Attorney Services.
18. ADA SELF EVALUATION AND TRANSITION PLAN REVIEW AND PUBLIC COMMENT
1. ADA Self Evaluation and Transition Plan - CC-PW-23-054.pdf
2. Attachment 1 - ADA Transition Plan Executive Summary.pdf
3. Attachment 2 - ADA Self-Evaluation Report.pdf
Recommendation:
It is recommended that the City Council: 1.) Allow public comment and provide input; and 2.) Release Draft ADA Self Evaluation and Transition Plan for a 30 day comment period.
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is November 7, 2023.
NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.
IN COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS.