Council Meeting - December 05, 2023
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (4 Cases)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CONVENE INTO CLOSED SESSION
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
BISHOP TOM LINDSEY, CHURCH OF JESUS CHRIST OF LATTER-DAY SAINTS
CLOSED SESSION REPORT
INTRODUCTIONS & PRESENTATIONS
RECOGNITION OF UNSUNG HERO LOUISE HERNANDEZ
PRESENTATION OF PLAQUE TO OUTGOING MAYOR
REORGANIZATION OF COUNCIL
A. SELECTION OF MAYOR
B. SELECTION OF MAYOR PRO TEM
RECESS – RECEPTION IN COUNCIL CHAMBERS LOBBY
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda.
Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.
CONSENT CALENDAR
All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.
Recommendation:
It is recommended that the City Council approve the Consent Calendar.
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – DECEMBER 5, 2023
1. AP Check Register 12-5-23 - CC-FIN-23-050.pdf
2. Attachment 1 - AP Check Register 12-5-23.pdf
Recommendation:
It is recommended that the City Council receive and file the accounts payable check register dated December 5, 2023, in the amount of $1,755,088.27.
3. APPROVAL OF THE MINUTES OF THE NOVEMBER 21, 2023 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_Nov21_2023 - English.pdf
Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the November 21, 2023 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. FIRST AMENDMENT TO AFFORDABLE HOUSING AND PROPERTY DISPOSITION AGREEMENT (ALTRUDY II)
1. 1st Amend Affordable Housing and Property Disposition (Altrudy II) - CC-ADM-23-060.pdf
2. Attachment 1 - First Amendment AHPDA .pdf
Recommendation:
It is recommended that the City Council acting as the Housing Successor Entity to the Yorba Linda Redevelopment Agency (“City Council”) approve the attached First Amendment to Affordable Housing and Property Disposition Agreement (“First Amendment”) between the City and Orange Housing Development Corporation (“OHDC”) and C&C Development, which provides for consistency in the revised timeline associated with the Housing Element process.
5. 2024 WAGE ADJUSTMENTS FOR CERTAIN PART-TIME POSITIONS
1. 2024 Minimum Wage Adjustments - CC-ADM-23-059.pdf
2. Attachment 1 - Resolution No. 2022-5834.pdf
3. Attachment 2 - Resolution No. 2023-5868 .pdf
4. Attachment 3 - Salary Schedule Rev. 1-1-2024.pdf
5. Green Sheet - Attachments 2 and 3.pdf
Recommendation:
It is recommended that the City Council Adopt Resolution No. 2023-5868 relating to the rate of compensation of certain part-time employees.
6. REVISIONS TO PERSONNEL POLICIES AND PROCEDURES MANUAL
1. 2024 Revisions to Personnel Policies and Procedures Manual - CC-ADM-23-061.pdf
2. Attachment 1 - Resolution No. 2022-5833.pdf
3. Attachment 2 - Resolution No. 2023-5869.pdf
4. Attachment 3 - Personnel Manual REDLINE 2024.pdf
Recommendation:
It is recommended that the City Council: 1.) Approve a revision to the City’s Personnel Policies and Procedures Manual by adopting Resolution No. 2023-5869; and 2.) Repeal Resolution No. 2022-5833.
7. MASTER PLAN OF DRAINAGE DEVELOPMENT IMPACT FEES ANNUAL REPORT FOR FISCAL YEAR 2022/23
1. Master Plan of Drainage Dev. Impact Fees Annual Report FY 2022-23 - CC-FIN-23-048.pdf Recommendation:
It is recommended that the City Council receive and file the annual report of Master Plan of Drainage development impact fees for the fiscal year ended June 30, 2023, as required by the Mitigation Fee Act.
8. TRAFFIC DEVELOPMENT IMPACT FEES ANNUAL REPORT FOR FISCAL YEAR 2022/23
1. Traffic Dev. Impact Fees Annual Report FY 2022-23 - CC-FIN-23-049.pdf Recommendation:
It is recommended that the City Council receive and file the annual report of traffic development impact fees for the fiscal year ended June 30, 2023, as required by the Mitigation Fee Act.
9. NOTICE OF COMPLETION FOR ADVENTURE PLAYGROUND RENOVATION PROJECT
1. Notice of Completion Adventure Playground Renovation - CC-PR-23-021.pdf Recommendation:
It is recommended that the City Council: 1.) Accept the Adventure Playground renovation project, and authorize the City Clerk to file a Notice of Completion with the County Recorder. 2.) Authorize payment of the remaining retention balance of $300,045.20 to be released to Lehman Construction, Inc.
10. DEMOLITION PERMIT REQUEST FOR 5151 HIGHLAND AVENUE
1. Demo Request for 5151 Highland Ave - CC-CD-23-022.pdf
2. Attachment 1 - Demo Request Letter and Photographs.pdf Recommendation:
It is recommended that the City Council approve the demolition permit request for 5151 Highland Avenue.
11. PROFESSIONAL SERVICES AGREEMENT WITH HARRIS AND ASSOCIATES - ENGINEERING SERVICES FOR DESIGN PLANS AND SPECIFICATIONS FOR THE ANNUAL PAVEMEMENT PRESERVATION PROGRAM - PORTIONS OF ZONES 5, 6, AND 7 AND ADA RAMP IMPROVEMENTS (PROJECT SI241004)
1. Award PSA to Harris for APPP Zone 7 Design - CC-PW-23-063.pdf
2. Attachment 1 - Vicinity Map.pdf
3. Attachment 2 - Harris and Associates Agreement.pdf
Recommendation:
It is recommended that the City Council: 1.) Approve a Professional Service Agreement with Harris and Associates in the amount of $95,400 for engineering services in preparing design plans and specifications for the Annual Pavement Preservation Program (APPP) for Portions of Zones 5, 6, and 7 and ADA Ramp Improvements Project SI241004; and 2.) Authorize the City Manager to approve additional expenditures of up to $14,310 (15% of the proposed amount) in additional contract contingencies for unforeseen additional services that may be necessary during design, for a total potential agreement amount not-to-exceed $109,710; and 3.) Authorize the City Manager to sign and execute the contract services agreement and potential future amendments to the agreement within the designated contingency amount, on behalf of the City Council.
12. COUNCIL COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-23-063.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
PUBLIC HEARING
Note: If previous agenda items are completed prior to 7:00 p.m., the legislative body will proceed to “Administrative Reports” on the Agenda until the scheduled time for the Public Hearings. At the Mayor’s discretion, Public Comments may be postponed at 7:45 p.m. to allow the Public Hearings to be started and following the completion of Public Hearing item(s), the legislative body will go back to the Public Comments at the Mayor’s discretion and then continue to the remainder of the agenda order thereafter.
If you challenge the legislative body’s proposed actions in court, you may be limited to raising those issues that you or someone else raised at the Public Hearing described in this Agenda, or in any written correspondence delivered to the City Council/Successor Agency to the Yorba Linda Redevelopment Agency on or prior to the Public Hearing.
13. LMAD PUBLIC HEARING TO TABULATE PROP 218 BALLOTS AND, CONSIDERATION OF RESOLUTION 2023-5870, CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FY 2024/2025 ZONE L-1B, THE OVERRULING OF ALL PROTESTS CONCERNING THE ASSESSMENTS
1. LMAD Prop. 218 Zone L1B - CC-PW-23-062.pdf
2. Attachment A - Resolution No. 2023-5870 .pdf
3. Attachment B - LMAD Location Guidelines for Deficit Zones.pdf
4. Attachment C - Engineer's Report for L-1B.pdf
a. Open Public Hearing
b. Staff Report
c. Take Testimony
d. Close Public Hearing
e. Make Determination
Recommendation:
It is recommended that the City Council: 1.) Conduct the Public Hearing upon the proposed assessments, and consider all objections and protests, whether written or oral, if any; and 2.) Close the Public Hearing, and direct staff to tabulate the Proposition 218 Ballots for Local Landscaping Zone L-1B and continue the agenda item until later in the meeting to allow for tabulation and reporting of results; and 3.) Recommence the agenda item at a subsequent time during the meeting and depending upon the circumstances, take the following actions: a.) If a tabulation of ballots exceeds the time of the City Council meeting, continue the tabulation of ballots to a date and time certain, and continue the agenda item to a future City Council meeting; b.) If the ballots can be tabulated during the meeting timeframe and if a Majority Protest does exist for the proposed new or increased assessments for Local Landscaping Zone L-1B, make findings that there is a Majority Protest for the identified zone, abandon the proceedings for that proposed new or increased assessment, and direct staff to bring back a plan for eliminating subsidies to the Zone, consistent with the LMAD Maintenance Location Guidelines for Deficit Zones; or c.) If the ballots can be tabulated during the meeting timeframe and if a Majority Protest does not exist, for Local Landscaping Zone L-1B, adopt Resolution No. 2023-5870, pursuant to the provisions of the Landscaping and Lighting Act of 1972, confirming the diagram and assessments for Fiscal Year 2024/2025 for Local Landscaping Zone L-1B, overruling all protests concerning the assessments, and levy of the assessments confirmed herein.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS
14. CITY COUNCIL INTEREST IN BEING APPOINTED TO ORGANIZATIONS, AGENCIES, AND COMMITTEES
1. Appointments to Organizations, Agencies and Comm. - CC-ADM-23-062.pdf
2. Attachment 1 - List of Current Appointments to Organizations, Agencies and Comm.pdf
3. Attachment 2 - Information re Appointments to Organizations, Agencies and Comm.pdf
4. Attachment 3 - Ordinance No. 2009-928.pdf
Recommendation:
It is recommended that the Mayor solicit input from his/her fellow Council Members on whether they are available and interested in serving on a particular entity on the list of City Council Appointments to Organizations, Agencies and Committees by Wednesday, December 13, 2023 so that the Mayor can make recommendations for Council approval at the December 19, 2023 City Council meeting.
ADMINISTRATIVE REPORTS
15. HOUSING ELEMENT WORKSHOP
1. Housing Element Workshop - December 2023 - CC-CD-23-021.pdf
2. Attachment 1 - Draft Redlined 2021-29 Housing Element.pdf Recommendation:
It is recommended that the City Council direct staff to submit the draft revised 2021-2029 Housing Element to the State Department of Housing and Community Development (HCD) for review.
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is December 19, 2023.
NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.
IN COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS.