Council Meeting - March 05, 2024
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (2 Cases)
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Government Code Section 54956.9(d)(1) (1 case)
Name of Case: Kyle Brown v. City of Yorba Linda et al.
Case Number: 30-2023-01326405-CU-PO-CJC, Superior Court, County of Orange
C. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9(d)(1) (1 case)
Name of Case: Steven Hickerson v. City of Yorba Linda, et al.
Case Number: 30-2024-01372071-CU-PO-NJC, Superior Court, County of Orange
D. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: City Manager Pulone
Employee Organizations: Yorba Linda Chapter of the Orange County Employees Association; Yorba Linda Mid-Management Association; and non-represented Management Employees
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CONVENE INTO CLOSED SESSION
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
PASTOR BRIAN LONG, YORBA LINDA UNITED METHODIST CHURCH
CLOSED SESSION REPORT
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda.
Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.
CONSENT CALENDAR
All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.
Recommendation:
It is recommended that the City Council approve the Consent Calendar.
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – MARCH 5, 2024
1. AP Check Register 3-5-2024 - CC-FIN-24-009.pdf
2. Attachment 1 - AP Check Register 3-5-24.pdf
Recommendation:
It is recommended that the City Council receive and file the accounts payable check register dated March 5, 2024, in the amount of $2,047,502.14.
3. APPROVAL OF THE MINUTES OF THE FEBRUARY 20, 2024 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_Feb20_2024 - English.pdf
2. Green Sheet - Post-Meeting Minutes - CC_Feb20_2024 - English.pdf Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the February 20, 2024 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. TREASURER’S REPORT – DECEMBER 2023
1. Treasurers Report - Dec 2023 - CC-FIN-24-007.pdf
2. Attachment 1 - Treasurers Report - Dec 2023.pdf
Recommendation:
It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.
5. RESOLUTION NO. 2024-5878 AUTHORIZING THE REQUEST FOR DELAY OF M2 COMPREHENSIVE TRANSPORTATION FUNDING PROGRAM (CTFP) FUNDS FOR THE LAKEVIEW AVENUE WIDENING PROJECT FROM BASTANCHURY ROAD TO ORIENTE DRIVE
1. Delay Request CTFP Lakeview Ave (Oriente to Bastanchury) - CC-PW-24-007.pdf
2. Attachment 1 - Resolution No. 2024-5878.pdf
Recommendation:
It is recommended that the City Council adopt Resolution No. 2024-5878, authorizing the request for delay of Measure M2 Comprehensive Transportation Funding Program (CTFP) funds for the Lakeview Avenue Widening Project from Bastanchury Road to Oriente Drive (SI201003).
6. RESOLUTION NO. 2024-5879 AUTHORIZING THE REQUEST FOR DELAY OF MEASURE M2 COMPREHENSIVE TRANSPORTATION FUNDING PROGRAM (CTFP) FUNDS FOR THE YORBA LINDA BOULEVARD/WEIR CANYON ROAD CORRIDOR REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
1. Delay Request CTFP for YL RTSSP Project - CC-PW-24-003.pdf
2. Attachment 1 - Resolution 2024-5879.pdf
Recommendation:
It is recommended that the City Council adopt Resolution No. 2024-5879, authorizing the request for delay of Measure M2 Comprehensive Transportation Funding Program (CTFP) funds for the Yorba Linda Boulevard/Weir Canyon Road Corridor Regional Traffic Signal Synchronization Project (TC231003).
7. SECOND AMENDMENT TO CONTRACT WITH TRIPEPI SMITH FOR COMMUNITY ENGAGEMENT AND PUBLIC OUTREACH CONSULTANT SERVICES RELATED TO REVISIONS TO 2021-2029 GENERAL PLAN HOUSING ELEMENT
1. Second Amendment Tripepi Smith - Housing Element Public Engagement - CC-CD-24-004.pdf
2. Attachment 1 - TS Contract Extension Proposal - March 2024.pdf
3. Attachment 2 - Tripepi Smith Second Amendment Letter with Exhibit 2024.pdf
4. Attachment 3- Tripepi Smith Original Letter of Agreement 2023.pdf Recommendation:
It is recommended that the City Council: 1.) Authorize the City Manager to approve the second amendment to the current Letter of Agreement, amending the existing contract with Tripepi Smith for community engagement and public outreach assistance related to revisions to the 2021-2029 General Plan Housing Element; 2.) Approve a supplemental budget appropriation in the Planning Division budget in the amount of $155,000 and authorize a 15% contingency; and 3.) Extend the contract term to December 31, 2024.
8. AWARD OF CONTRACTS FOR ON-CALL BUILDING DIVISION PLAN REVIEW AND INSPECTION SERVICES
1. Award of Contracts for On-Call Building Division Plan Review and Inspection Services - CC-CD-24-006.pdf
2. Attachment 1 - Request for Proposals.pdf
3. Attachment 2 - City Standard Professional Services Agreements.pdf Recommendation:
It is recommended that City Council authorize the City Manager to enter into professional services agreements with CSG Consulting Group, JAS Pacific Inc, VCA Code, and TRB and Associates for the provision of on-call Building Division Plan Review, Inspection, and staffing Services.
9. MAIN STREET SCE ELECTRICAL UPGRADE REIMBURSEMENT AGREEMENTS
1. Main Street SCE Electrical Upgrade Reimbursement Agreements - CC-ADM-24-015.pdf
2. Attachment 1 - SCE Upgrade Reimbursement Agreement - 4895 Main.pdf
3. Attchment 2 - SCE Upgrade Reimbursement Agreement - 18293 Imperial Highway.pdf Recommendation:
Approve Reimbursement Agreements with the owners of 4895 Main Street and 18293 Imperial Highway for SCE Facility upgrades in the amount of $5,000 each, authorize recordation of the agreements on the properties, and authorize City Manager to execute documents and authorize minor amendments thereto.
10. RATIFY THE CITY MANAGER'S PROCLAMATION OF EMERGENCY TO APPROVE EMERGENCY PROCUREMENT PROCEDURES ASSOCIATED WITH DAMAGES TO THE YORBA LINDA BLVD. AND IMPERIAL HWY SINKHOLE REPAIR PROJECT (Sd241001)
1. Ratification of Emergency Proclamation for Sinkholes near the intersection of YL Blvd and Imperial Hwy - CC-PW-24-008.pdf
2. Attachment 1 - Resolution No. 2024-5877.pdf
3. Attachment 2 - Emergency Proclamation.pdf
Recommendation:
It is recommended that the City Council: 1.) Ratify the City Manager’s declaration of an emergency pertinent to the sinkhole, storm drain and pipeline repairs at the intersection of Yorba Linda Boulevard and Imperial Highway by adopting Resolution 2024-5877; and 2.) Authorize the City Manager to conduct necessary emergency procurement procedures, including award of a construction contract potentially exceeding $200,000 in advance of the next regularly scheduled Council meeting; and 3.) Direct staff to return to Council at the next regularly scheduled meeting, and as required by the City’s municipal code thereafter, to provide an update regarding the emergency conditions.
11. COUNCIL COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-24-014.pdf
2. Attachment 1 - Reports from CC.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
PUBLIC HEARING
Note: If previous agenda items are completed prior to 7:00 p.m., the legislative body will proceed to “Administrative Reports” on the Agenda until the scheduled time for the Public Hearings. At the Mayor’s discretion, Public Comments may be postponed at 7:45 p.m. to allow the Public Hearings to be started and following the completion of Public Hearing item(s), the legislative body will go back to the Public Comments at the Mayor’s discretion and then continue to the remainder of the agenda order thereafter.
If you challenge the legislative body’s proposed actions in court, you may be limited to raising those issues that you or someone else raised at the Public Hearing described in this Agenda, or in any written correspondence delivered to the City Council/Successor Agency to the Yorba Linda Redevelopment Agency on or prior to the Public Hearing.
12. PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2024-5876 APPROVING THE ISSUANCE OF TAX-EXEMPT BONDS IN SUPPORT OF THE LAKEVIEW SENIOR APARTMENT PROJECT
1. CC SR TEFRA Hearing Bond Issuance Approval (Community Finance Corporation and ETCO Homes) - CC-CD-24-005.pdf
2. Attachment 1 - CFC Cover Letter.pdf
3. Attachment 2 - CFC Overview.pdf
4. Attachment 3 - Summary of Financing .pdf
5. Attachment 4 - Resolution No. 2024-5876.pdf
a. Open Public Hearing
b. Staff Report
c. Take Testimony
d. Close Public Hearing
e. Make Determination
Recommendation:
It is recommended that the City Council: 1.) Conduct a Tax Equity and Fiscal Responsibility Act (“TEFRA”) Hearing and approve Resolution No. 2024-5876 after the hearing in the manner contemplated by IRS Code Section 147(f), and 2.) Make a finding in Resolution No. 2024-5876 that the Borrower’s actions related to the project directly lessen the City’s Governmental Burdens, to show that the financing is consistent with CFC’s charitable purpose, and 3.) Appoint the City Manager or his designee to serve as City representative to an Advisory Committee, to assist CFC in the operation and management of the Project.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS
ADMINISTRATIVE REPORT
13. FISCAL YEAR 2023/24 MID-YEAR BUDGET UPDATE
1. FY 23.24 Mid-Year Budget Report - CC-FIN-24-008.pdf
2. Attachment 1 - Mid-Year Budget Requests FINAL(2).pdf
3. Attachment 2 - FY 23.24 Budget Adjustment Listing at Mid-Year.pdf
4. Attachment 3 - Authorized Position Listing Rev 3-5-2024 DRAFT.pdf Recommendation:
It is recommended that the City Council: 1.) Approve adjustments to the fiscal year 2023/24 operating budget as follows, Attachment 1, 2.) Receive and file the attached list of line-item budget transfers and supplemental budget appropriations for the first two quarters of the fiscal year Attachment 2, as required by City Council Policy A-15 – Supplemental Budget and Line-Item Transfers. 3.) Approve one change to the Authorized Position List Attachment 3.
Fund
Resources
Appropriations
General Fund
LMAD Fund
$0
Library Fund
$0
$15,467
CDBG Fund
$0
$5,000
AQMD Fund
$0
$10,000
PEG Fund
$0
$60,500
CIP Fund
$274,787
$274,787
Master Plan of Drainage Fund
$0
$550,000
Black Gold Golf Club Fund
$0
$209,958
Total
$125,299
$966,648
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is March 19, 2024.
NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.
IN COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS.