Council Meeting - March 19, 2024
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (2 Cases)
B. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: City Manager Pulone
Employee Organizations: Yorba Linda Chapter of the Orange County Employees Association; Yorba Linda Mid-Management Association; and non-represented Management Employees
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CONVENE INTO CLOSED SESSION
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
DEACON DENIS ZAUN, ST. MARTIN DE PORRES CATHOLIC CHURCH
CLOSED SESSION REPORT
INTRODUCTIONS & PRESENTATIONS
INTRODUCTION OF INCOMING BOARD PRESIDENT BOB JONES, 11TH MEU ADOPTION COMMITTEE
INTRODUCTION OF NEW STAFF MEMBER BRANDON MORENO, PUBLIC WORKS MAINTENANCE WORKER I
INTRODUCTION OF NEW STAFF MEMBER KEVIN ARANGO, PARKS & RECREATION MAINTENANCE WORKER I
ANNUAL REPORT OF LAW ENFORCEMENT SERVICES BY CHIEF OF POLICE SERVICES CAPTAIN DE ANNE WIGGINTON
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda.
Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.
CONSENT CALENDAR
All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.
Recommendation:
It is recommended that the City Council approve the Consent Calendar.
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – MARCH 19, 2024
1. AP Check Register 3-19-24 - CC-FIN-24-015.pdf
2. Attachment 1 - AP Check Register 3-19-24.pdf
Recommendation:
It is recommended that the City Council receive and file the accounts payable check register and wire transfer report dated March 19, 2024, in the amount of $3,399,455.69.
3. APPROVAL OF THE MINUTES OF THE MARCH 5, 2024 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_Mar05_2024 - English.pdf
2. Green Sheet - Post-Meeting Minutes - CC_Mar05_2024 - English.pdf Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the March 5, 2024 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. TREASURER’S REPORT – JANUARY 2024
1. Treasurers Report - Jan 2024 - CC-FIN-24-016.pdf
2. Attachment 1 - Treasurers Report - Jan 2024.pdf
Recommendation:
It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.
5. FISCAL YEAR 2022-23 ANNUAL COMPREHENSIVE FINANCIAL REPORT
1. FY 2022-23 ACFR - CC-FIN-24-010 - CC-FIN-24-011.pdf
2. Attachment 1 - ACFR FY 22.23 .pdf
3. Attachment 2 - Management Report and Auditor's Comm. Letter .pdf
4. Attachment 3 - Report on Internal Controls.pdf
Recommendation:
It is recommended that the City Council receive and file the fiscal year 2022-23 Annual Comprehensive Financial Report (ACFR).
6. ADOPTION OF RESOLUTION NO. 2024-5880 INITIATING PROCEEDINGS RELATIVE TO LEVYING ANNUAL STREET LIGHTING AND LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT (LMAD) ASSESSMENTS FOR FISCAL YEAR 2024/2025
1. Annual Engineers Report 2024-25 Initiation (LMAD) - CC-PW-24-009.pdf
2. Attachment 1 - Resolution No. 2024-5880.pdf
Recommendation:
It is recommended that the City Council Adopt the proposed Resolution No. 2024-5880, initiating proceedings to levy annual assessments for Fiscal Year 2024/2025 for the Street Lighting and Landscape Maintenance Assessment District (LMAD), and ordering the Engineer to prepare and file a report in accordance with the Landscaping and Lighting Act of 1972 (Streets and Highways Code).
7. APPROVAL COOPERATIVE AGREEMENT AMONG THE CITIES OF YORBA LINDA, ANAHEIM, PLACENTIA, AND FULLERTON FOR THE YORBA LINDA BOULEVARD / WEIR CANYON ROAD CORRIDOR TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
1. YL Blvd Weir Cyn Rd Corr Traffic Signal Sync Agreement - CC-PW-24-010.pdf
2. Attachment 1 - Cooperative Agreement.pdf
Recommendation:
It is recommended that the City Council: 1.) Approve the Cooperative Agreement among the cities of Yorba Linda, Anaheim, Placentia, and Fullerton for the Yorba Linda Boulevard / Weir Canyon Road Corridor Traffic Signal Synchronization Project (TC231003); and 2.) Approve a supplemental budget appropriation in an aggregate amount of $2,465,566.00 with an increase to the Capital Improvement Program Fund (401) budget for Project TC231003; funding will be categorized in amounts of $2,433,262.59 for Miscellaneous Grants Fund (207), and $32,303.41 for the Lighting and Signal Fund (407); and 3.) Authorize the City Manager to sign and execute the Cooperative Agreement and potential future amendments to the agreement on behalf of the City Council.
8. 2023 GENERAL PLAN ANNUAL PROGRESS REPORT
1. Annual Progress Report 2023 - CC-CD-24-007.pdf
2. Attachment 1 - 2023 General Plan Annual Progress Report.pdf Recommendation:
It is recommended that the City Council approve the General Plan Annual Progress Report (APR) for 2023 and authorize staff to send the APR to the Governor’s Office of Planning and Research (OPR) and the State Department of Housing and Community Development (HCD) in compliance with Government Code Section 65400.
9. ON BILL FINANCING (OBF) FOR THE YORBA LINDA COMMUNITY CENTER AND BLACK GOLD GOLF CLUB HVAC PROJECTS
1. On Bill Financing (OBF) Comm. Center BGGC HVAC Projects - CC-PR-24-007.pdf Recommendation:
It is recommended that the City Council: 1.) Direct staff not to proceed with On Bill Financing (OBF) for the Black Gold Golf Club and Yorba Linda Community Center HVAC projects. 2.) For accounting purposes, appropriate $163,308 from the Special Reserves Fund to the Miscellaneous Grant Fund to clear the receivable from the books.
10. PROCLAMATION OF LOCAL EMERGENCY - SINKHOLE
1. Proclamation of Local Emergency Sinkhole - CC-ADM-24-017.pdf
2. Attachment 1 - Resolution No. 2024-5881.pdf
3. Attachment 2 - Emergency Proclamation.pdf
Recommendation:
It is recommended that the City Council of the City of Yorba Linda uphold the Local Emergency Proclamation made by the Director of Emergency Services on February 27, 2024 and determine that the need for the Local Emergency Proclamation is continuing.
11. RECEIVE AND FILE THE STATUS UPDATE FOR EMERGENCY CONDITIONS AT YORBA LINDA BOULEVARD AND IMPERIAL HIGHWAY SINKHOLE REPAIR PROJECT (SD241001) AND RATIFY CONSTRUCTION AGREEMENT FOR PHASE I
1. Sinkhole Emergency Conditions Status Update YL Blvd. Imperial Hwy - CC-PW-24-011.pdf
2. Attachment 1 - Contract.pdf
Recommendation:
It is recommended that the City Council: 1.) Receive and file this report regarding emergency conditions for the Yorba Linda Boulevard and Imperial Highway Sinkhole Repair Project (SD241001); and 2.) Ratify the award and execution of the construction services agreement with L&S Construction Services, Inc. for the Yorba Linda Boulevard, and Imperial Highway Sinkhole Repair Project (Phase I) in an amount not-to-exceed $266,650.00, in accordance with the recommendation made on March 5, 2024; and 3.) Authorize the City Manager to approve additional expenditures up to $39,997.00 (15% of contract value) in contract contingencies for potential additional services and unanticipated work that may arise, for a total potential contract amount not-to-exceed $306,647.00; and 4.) Direct staff to return to Council at the next regularly scheduled meeting, and as required by the City’s municipal code thereafter, to provide an update regarding the emergency conditions.
12. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETING
1. Planning Comm. Recap 3-13-24.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
13. COUNCIL COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-24-016.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
3. Green Sheet - Attachment 1 - Reports from CC Organizations.pdf Recommendation:
It is recommended that the City Council receive and file this report.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS
ADMINISTRATIVE REPORTS
14. FISCAL YEAR 2022/2023 GENERAL FUND YEAR END RESULTS
1. FY 22-23 General Fund Year End Results - CC-FIN-24-012 - CC-FIN-24-014.pdf
2. Attachment A - FY 22-23 Budget Adjustment Listing Fourth Quarter.pdf Recommendation:
It is recommended that City Council: 1.) Authorize the appropriation of $1,739,444 of available excess General Fund Operating Reserves for the following purposes: a.) $322,444 to be paid to CalPERS to continue implementation of the Council’s direction to accelerate the amortization of the City’s unfunded pension liability from 30 years to 20 years or less. b.) $417,000 to be deposited into the City’s Other Post-Employment Benefits (OPEB) Trust to pre-fund a portion of the City’s unfunded retiree medical liability. c.) Allocate $1.0 million to the Special Reserves Fund to set aside funds for future unfunded projects. 2.) Authorize the appropriation of $647,180 from Library Operating Reserves for the following purposes: a.) $64,180 to be paid to CalPERS to continue implementation of the Council’s direction to accelerate the amortization of the City’s unfunded pension liability from 30 years to 20 years or less. b.) $83,000 to be deposited into the City’s OPEB trust. c.) $500,000 to be appropriated to the Library Reserve Fund for future maintenance and capital improvements on the Library. 3.) Receive and file the attached list (Attachment A) of line-item budget transfers and supplemental appropriations for the entirety of fiscal year 2022/23, as required by City Council Policy F-4 – Supplemental Budget and Line-Item Transfers.
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is April 2, 2024.
NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.
IN COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS.