Council Meeting - May 07, 2024
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (2 Cases)
B. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: City Manager Pulone
Employee Organizations: Yorba Linda Chapter of the Orange County Employees Association; Yorba Linda Mid-Management Association; and non-represented Management Employees
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CONVENE INTO CLOSED SESSION
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
PASTOR ANNE-GRETHE KROGH NIELSEN, THE DANISH LUTHERAN CHURCH & CULTURAL CENTER
CLOSED SESSION REPORT
INTRODUCTIONS & PRESENTATIONS
INTRODUCTION OF NEW STAFF MEMBER ASSISTANT ENGINEER, COLIN TSUI
RECOGNITION OF YORBA LINDA SUNRISE ROTARY ANNUAL LOBSTERFEST
RECOGNITION OF SPRING 2024 YOUNG CIVIC LEADERS ACADEMY STUDENTS
CITY'S BUSINESS OF THE QUARTER RECOGNITION
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda.
Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.
CONSENT CALENDAR
All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.
Recommendation:
It is recommended that the City Council approve the Consent Calendar.
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – MAY 7, 2024
1. AP Check Register 5-7-24 - CC-FIN-24-021.pdf
2. Attachment 1 - AP Check Register 5-7-24.pdf
Recommendation:
It is recommended that the City Council receive and file the accounts payable check register and wire transfer report dated May 7, 2024, in the amount of $2,936,913.23.
3. APPROVAL OF THE MINUTES OF THE APRIL 16, 2024 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_Apr16_2024 - English.pdf
Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the April 16, 2024 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. APPROVAL OF AMENDMENT NO. 3 – SENIOR MOBILITY PROGRAM CABCO YELLOW INC.
1. Approval of Amendment 3 - Cabco Yellow Inc. - CC-PR-24-010.pdf
2. Attachment 1 - CABCO Agreement April 2021.pdf
3. Attachment 2 - CABCO Amendment No. 3.pdf
Recommendation:
It is recommended that the City Council approve Amendment No. 3 to the April 22, 2021, Agreement with CABCO Yellow Inc. not to exceed $150,000, extending services through May 31, 2025.
5. ADOPT RESOLUTION 2024-5887 TERMINATING THE LOCAL EMERGENCY FOR YORBA LINDA BOULEVARD AND IMPERIAL HIGHWAY SINKHOLE, APPROPRIATE FUNDS, AND APPROVE CONTRACT CHANGE ORDER FOR ASSOCIATED REPAIR PROJECT
1. Emergency Sinkhole Contract Change Order Ratification - CC-PW-24-017.pdf
2. Attachment 1 - Resolution No. 2024-5887.pdf
3. Attachment 2 - Change Order No. 1.pdf
Recommendation:
It is recommended that the City Council: 1.) Adopt Resolution 2024-5887 terminating the local emergency pertinent to the Yorba Linda Boulevard and Imperial Highway Sinkhole Repair Project; and 2.) Ratify Contract Change Order No.1 to the Construction Contract with L&S Construction Services, Inc. for the Yorba Linda Boulevard, and Imperial Highway Sinkhole Repair Project (SD241001) construction in an amount of $271,762.70; and 3.) Approve a supplemental budget appropriation in an amount of $55,665.00 from the Master Plan of Drainage Fund (403) with a corresponding budget increase to the SD241001 Project Budget, for a revised not-to-exceed project budget of $695,812.00; and 4.) Authorize the City Manager to execute future contract change orders within the approved project contingency amount available; and 5.) Approve a supplemental project contingency amount of $55,665.00 (10% of the previously approved contract amount of $556,650.00) and keep in place the current contingency amount of $83,497.00 for a total contingency amount not-to-exceed $139,162.00.
6. APPROVE RESOLUTION NO. 2024-5886 DELEGATING AUTHORITY TO CITY MANAGER FOR EXECUTING MASTER & PROGRAM SUPPLEMENT AGREEMENTS FOR STATE AND FEDERALLY FUNDED PROJECTS WITH CALIFORNIA DEPARTMENT OF TRANSPORTATION
1. Caltrans Master Agreement Transportation Funding - CC-PW-24-018.pdf
2. Attachment 1 - Resolution No. 2024-5886.pdf
Recommendation:
It is recommended that the City Council approve Resolution No. 2024-5886 delegating authority to the City Manager for executing master agreements and program supplement agreements for state and federally funded projects between the City of Yorba Linda and the State of California Department of Transportation (Caltrans).
7. REJECTION OF ALL BIDS RECEIVED FOR LANDSCAPE MAINTENANCE SERVICES WITHIN LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT PACKAGES B, D, AND G
1. Rejection of Bids Packages B, D, G - Approve Extension and Rebid - CC-PW-24-019.pdf Recommendation:
It is recommended that the City Council reject all bids received for the Landscape Maintenance Within Landscape Maintenance Assessment District Package B – Hidden Hills (Package B), Package D – San Antonio (Package D) and Package G – Vista Del Verde (Package G).
8. REJECTION OF BIDS FOR FY 2023-24 PARKING LOT REHABILITATION PROJECT
1. Rejection of Bids FY 2023-24 Parking Lot Rehab Project - CC-PR-24-011.pdf Recommendation:
It is recommended that the City Council reject all bids for the FY 2023-24 Parking Lot Rehabilitation Project.
9. NOTICE OF COMPLETION FOR THE VISTA DEL VERDE PARK SPORT COURT IMPROVEMENT PROJECT
1. Notice of Completion - Vista Del Verde Sport Court Improv. Project - CC-PR-24-012.pdf Recommendation:
It is recommended that the City Council: 1.) Accept the Vista Del Verde Park Sport Court Improvement Project, and authorize the City Clerk to file a Notice of Completion with the County Recorder. 2.) Authorize the retention monies to be paid when appropriate.
10. FIRST AMENDMENT TO AGREEMENT FOR LAW ENFORCEMENT SERVICES WITH THE ORANGE COUNTY SHERIFF’S DEPARTMENT
1. 1st Amend. Law Enforcement Svcs Orange County Sheriff's Dept - CC-ADM-24-031.pdf
2. Attachment 1 - First Amendment to Law Enforcement Services.pdf
3. Attachment 2 - FY 24-25 Cost Estimates.pdf
Recommendation:
It is recommended that the City Council approve the first amendment to the agreement for law enforcement services with the Orange County Sheriff’s Department, establishing the levels of service and costs for FY 2024-25.
11. DENIAL OF CLAIM FOR DAMAGES-PRAVIN CHANDRA
1. Denial of Claim for Damages-Pravin Chandra - CC-ADM-24-030.pdf Recommendation:
It is recommended that the City Council of the City of Yorba Linda deny the claim for damages filed by Pravin Chandra.
12. LEGISLATIVE UPDATE AND ANALYSIS
1. Legislative Update and Analysis - CC-ADM-24-028.pdf
2. Attachment 1 - Current Legislation Updates and Analysis.pdf
3. Green Sheet - Attachment 1 - Current Legislation Updates and Analysis.pdf Recommendation:
It is recommended that the City Council provide direction to staff on bills in the state legislature that are being tracked in the attached report, “Current Legislation Updates and Analysis,” which may include directing staff to send letters of opposition/support regarding these bills to advocate on behalf of the City of Yorba Linda.
13. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETING
1. Planning Comm. Recap 4-24-24.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
14. COUNCIL COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-24-027.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
PUBLIC HEARING
Note: If previous agenda items are completed prior to 7:00 p.m., the legislative body will proceed to “Administrative Reports” on the Agenda until the scheduled time for the Public Hearings. At the Mayor’s discretion, Public Comments may be postponed at 7:45 p.m. to allow the Public Hearings to be started and following the completion of Public Hearing item(s), the legislative body will go back to the Public Comments at the Mayor’s discretion and then continue to the remainder of the agenda order thereafter.
If you challenge the legislative body’s proposed actions in court, you may be limited to raising those issues that you or someone else raised at the Public Hearing described in this Agenda, or in any written correspondence delivered to the City Council/Successor Agency to the Yorba Linda Redevelopment Agency on or prior to the Public Hearing.
15. COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR FISCAL YEAR 2024/2025 FUNDING
1. CDBG Application for FY 2024-2025 - CC-CD-24-009.pdf a. Open Public Hearing
b. Staff Report
c. Take Testimony
d. Close Public Hearing
e. Make Determination
Recommendation:
It is recommended that the City Council continue the public hearing to the May 21, 2024, City Council meeting for the Community Development Block Grant Application for Fiscal Year 2024-2025 Funding.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is May 21, 2024.
NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.
IN COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS.