Council Meeting - May 07, 2024
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency convened at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
Councilwoman Peggy Huang arrived at 5:32 p.m.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (2 Cases)
B. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: City Manager Pulone
Employee Organizations: Yorba Linda Chapter of the Orange County Employees Association; Yorba Linda Mid-Management Association; and non-represented Management Employees
PUBLIC COMMENT ON CLOSED SESSION ITEMS
None.
CONVENE INTO CLOSED SESSION
The City Council convened into Closed Session at 5:31 p.m.
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority reconvened at 6:32 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
Councilman Carlos Rodriguez
INVOCATION
Pastor Anne-Grethe Krogh Nielsen, The Danish Lutheran Church & Cultural Center
CLOSED SESSION REPORT
City Attorney Todd Litfin said there was no reportable action.
INTRODUCTIONS & PRESENTATIONS
INTRODUCTION OF NEW STAFF MEMBER ASSISTANT ENGINEER, COLIN TSUI City Manager Mark Pulone introduced Colin Tsui, the City's new Assistant Engineer. Mr. Pulone said Colin recently worked as an Engineering Project Manager at a private firm in Irvine. He holds a bachelor's degree in civil and environmental engineering from UC Berkeley and has obtained his EIT certificate. Mr. Pulone said Colin enjoys watching sports, specifically football, soccer and Formula 1 racing.
Council welcomed Colin to the Yorba Linda team.
RECOGNITION OF YORBA LINDA SUNRISE ROTARY ANNUAL LOBSTERFEST Mayor Tara Campbell presented a recognition to the Yorba Linda Sunrise Rotary Club for their annual Lobsterfest. She said this is one of the largest events of the year, and happens on the third Saturday of May. This year marks the 37th year of the event and invited the community to attend. She said the Rotary also received recognitions from the offices of Senator Kelly Seyarto and Assemblyman Phillip Chen.
Traffic Commissioner and incoming Rotary President Sean Phayakapong spoke further about the event and the international and community projects that benefit Lobsterfest. He thanked Council for the recognition.
RECOGNITION OF SPRING 2024 YOUNG CIVIC LEADERS ACADEMY STUDENTS Mayor Campbell spoke about the Young Civic Leaders Academy and said the six-week program teaches local high school students about city government in a nonpartisan way that shows them how they can be involved and make a difference themselves. The program began in 2019 and each week students learn about different aspects of city government.
Mayor Campbell invited the students to the podium and presented each one with a certificate of recognition. The students also received recognitions from the offices of Congresswoman Young Kim, Senators Seyarto and Josh Newman, and Assemblyman Chen.
CITY'S BUSINESS OF THE QUARTER RECOGNITION
Next, Mayor Campbell presented the City's Business of the Quarter recognition to Paws N Claws Veterinary Hospital. She invited Drs. Glen and Caroline Pyne to the podium and said they opened their business in 1999 and years later, expanded by adding a Doggy Daycare.
Mayor Campbell presented them with their certificate of recognition and said they also received recognitions from the offices of Congresswoman Kim, Senator Seyarto, Assemblyman Chen, and Supervisor Don Wagner.
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA Richard de Bruijn, resident, spoke about the recent housing element community meeting and housing element-related measures, including AB 1893 (Wicks D) and AB 1886 (Alvarez D).
Col. Wayne Scott, United States Air Force Retiree, resident and President of the Yorba Linda Veterans Memorial Association, invited the community to attend the upcoming Memorial Day ceremony at Veterans Park on Monday, May 27th at 2:00 p.m.
CONSENT CALENDAR
Mayor Campbell disclosed that she has conferred with City Attorney Litfin and although she works for the County of Orange, she can participate in Item No. 10 as it does not involve her department.
Mayor Pro Tem Beth Haney requested to pull Item No. 12, and Councilwoman Huang pulled Item Nos. 7 and 8 from the Consent Calendar.
Moved by
Haney
Seconded by
Huang
It is recommended that the City Council approve the Consent Calendar with the removal of Item Nos. 7, 8 and 12.
AYES (5)
Rodriguez, Haney, Campbell, Huang, and Lim
CARRIED (5 to 0)
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – MAY 7, 2024
1. AP Check Register 5-7-24 - CC-FIN-24-021.pdf
2. Attachment 1 - AP Check Register 5-7-24.pdf
It is recommended that the City Council receive and file the accounts payable check register and wire transfer report dated May 7, 2024, in the amount of $2,936,913.23.
3. APPROVAL OF THE MINUTES OF THE APRIL 16, 2024 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_Apr16_2024 - English.pdf
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the April 16, 2024 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. APPROVAL OF AMENDMENT NO. 3 – SENIOR MOBILITY PROGRAM CABCO YELLOW INC.
1. Approval of Amendment 3 - Cabco Yellow Inc. - CC-PR-24-010.pdf
2. Attachment 1 - CABCO Agreement April 2021.pdf
3. Attachment 2 - CABCO Amendment No. 3.pdf
It is recommended that the City Council approve Amendment No. 3 to the April 22, 2021, Agreement with CABCO Yellow Inc. not to exceed $150,000, extending services through May 31, 2025.
5. ADOPT RESOLUTION 2024-5887 TERMINATING THE LOCAL EMERGENCY FOR YORBA LINDA BOULEVARD AND IMPERIAL HIGHWAY SINKHOLE, APPROPRIATE FUNDS, AND APPROVE CONTRACT CHANGE ORDER FOR ASSOCIATED REPAIR PROJECT
1. Emergency Sinkhole Contract Change Order Ratification - CC-PW-24-017.pdf
2. Attachment 1 - Resolution No. 2024-5887.pdf
3. Attachment 2 - Change Order No. 1.pdf
It is recommended that the City Council: 1.) Adopt Resolution 2024-5887 terminating the local emergency pertinent to the Yorba Linda Boulevard and Imperial Highway Sinkhole Repair Project; and 2.) Ratify Contract Change Order No.1 to the Construction Contract with L&S Construction Services, Inc. for the Yorba Linda Boulevard, and Imperial Highway Sinkhole Repair Project (SD241001) construction in an amount of $271,762.70; and 3.) Approve a supplemental budget appropriation in an amount of $55,665.00 from the Master Plan of Drainage Fund (403) with a corresponding budget increase to the SD241001 Project Budget, for a revised not-to-exceed project budget of $695,812.00; and 4.) Authorize the City Manager to execute future contract change orders within the approved project contingency amount available; and 5.) Approve a supplemental project contingency amount of $55,665.00 (10% of the previously approved contract amount of $556,650.00) and keep in place the current contingency amount of $83,497.00 for a total contingency amount not-to-exceed $139,162.00.
6. APPROVE RESOLUTION NO. 2024-5886 DELEGATING AUTHORITY TO CITY MANAGER FOR EXECUTING MASTER & PROGRAM SUPPLEMENT AGREEMENTS FOR STATE AND FEDERALLY FUNDED PROJECTS WITH CALIFORNIA DEPARTMENT OF TRANSPORTATION
1. Caltrans Master Agreement Transportation Funding - CC-PW-24-018.pdf
2. Attachment 1 - Resolution No. 2024-5886.pdf
It is recommended that the City Council approve Resolution No. 2024-5886 delegating authority to the City Manager for executing master agreements and program supplement agreements for state and federally funded projects between the City of Yorba Linda and the State of California Department of Transportation (Caltrans).
9. NOTICE OF COMPLETION FOR THE VISTA DEL VERDE PARK SPORT COURT IMPROVEMENT PROJECT
1. Notice of Completion - Vista Del Verde Sport Court Improv. Project - CC-PR-24-012.pdf It is recommended that the City Council: 1.) Accept the Vista Del Verde Park Sport Court Improvement Project, and authorize the City Clerk to file a Notice of Completion with the County Recorder. 2.) Authorize the retention monies to be paid when appropriate.
10. FIRST AMENDMENT TO AGREEMENT FOR LAW ENFORCEMENT SERVICES WITH THE ORANGE COUNTY SHERIFF’S DEPARTMENT
1. 1st Amend. Law Enforcement Svcs Orange County Sheriff's Dept - CC-ADM-24-031.pdf
2. Attachment 1 - First Amendment to Law Enforcement Services.pdf
3. Attachment 2 - FY 24-25 Cost Estimates.pdf
It is recommended that the City Council approve the first amendment to the agreement for law enforcement services with the Orange County Sheriff’s Department, establishing the levels of service and costs for FY 2024-25.
11. DENIAL OF CLAIM FOR DAMAGES-PRAVIN CHANDRA
1. Denial of Claim for Damages-Pravin Chandra - CC-ADM-24-030.pdf It is recommended that the City Council of the City of Yorba Linda deny the claim for damages filed by Pravin Chandra.
13. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETING
1. Planning Comm. Recap 4-24-24.pdf
It is recommended that the City Council receive and file this report.
14. COUNCIL COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-24-027.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
It is recommended that the City Council receive and file this report.
7. REJECTION OF ALL BIDS RECEIVED FOR LANDSCAPE MAINTENANCE SERVICES WITHIN LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT PACKAGES B, D, AND G
1. Rejection of Bids Packages B, D, G - Approve Extension and Rebid - CC-PW-24-019.pdf Councilwoman Huang expressed her concern with the cost increases among the bid submittals and how it will impact future LMAD reserves. She said base maintenance costs increased and asked for an understanding of why the prices increased so much. Public Works Director/City Engineer Jamie Lai said there are increases, both in costs of labor and materials, industry-wide. She said staff plans on contacting the vendors to understand their costs and assess other options.
Moved by
Huang
Seconded by
Campbell
It is recommended that the City Council reject all bids received for the Landscape Maintenance Within Landscape Maintenance Assessment District Package B – Hidden Hills (Package B), Package D – San Antonio (Package D) and Package G – Vista Del Verde (Package G).
AYES (5)
Rodriguez, Haney, Campbell, Huang, and Lim
CARRIED (5 to 0)
8. REJECTION OF BIDS FOR FY 2023-24 PARKING LOT REHABILITATION PROJECT
1. Rejection of Bids FY 2023-24 Parking Lot Rehab Project - CC-PR-24-011.pdf Councilwoman Huang expressed similar concerns with this item and asked Parks and Recreation Director Mike Kudron about the significant increases. Director Kudron indicated that this particular project is a large project for 13 sites. He said the City only received two bids and typically anticipates more. He said this could be one of the reasons why the cost is high, he also said Harris and Associates looked into the bid increases and they believe the Engineer's Estimates were incorrect and based on realizing economies of scale by bidding on all 13 sites together, but each site is a unique project. He said staff plans to repackage and rebid the project.
Moved by
Huang
Seconded by
Campbell
It is recommended that the City Council reject all bids for the FY 2023-24 Parking Lot Rehabilitation Project.
AYES (5)
Rodriguez, Haney, Campbell, Huang, and Lim
CARRIED (5 to 0)
12. LEGISLATIVE UPDATE AND ANALYSIS
1. Legislative Update and Analysis - CC-ADM-24-028.pdf
2. Attachment 1 - Current Legislation Updates and Analysis.pdf
3. Green Sheet - Attachment 1 - Current Legislation Updates and Analysis.pdf Mayor Pro Tem Haney said she is happy to see that the City now has someone to track legislation and said there have been several new bills related to Housing. She said AB 1893 (Wicks) is especially concerning and asked staff about the City's Oppose Unless Amended position, specifically what amendments the City is looking for.
Project Manager Geoff Spencer said the bill proposes certain limitations on the size and allowable locations for Builders Remedy projects, which is a positive aspect of the bill. However, it also lowers the affordable threshold for Builders Remedy projects, which would make them more likely to be proposed. Therefore the recommendation of Oppose Unless Amended position is because staff supports the limitations proposed on Builders Remedy projects, however opposes other aspects of the bill.
Council expressed support of the positions referenced in the report.
Moved by
Haney
Seconded by
Huang
It is recommended that the City Council provide direction to staff on bills in the state legislature that are being tracked in the attached report, “Current Legislation Updates and Analysis,” which may include directing staff to send letters of opposition/support regarding these bills to advocate on behalf of the City of Yorba Linda.
AYES (4)
Haney, Campbell, Huang, and Lim
ABSTAINED (1)
Rodriguez
CARRIED (4 to 0)
PUBLIC HEARING
15. COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR FISCAL YEAR 2024/2025 FUNDING
1. CDBG Application for FY 2024-2025 - CC-CD-24-009.pdf a. Open Public Hearing
b. Staff Report
Mayor Campbell said this item will be continued to the May 21, 2024 meeting. c. Take Testimony
None.
d. Close Public Hearing
e. Make Determination
Council was in consensus to continue the public hearing to the May 21, 2024 meeting.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS City Manager Pulone provided an update on the Bastanchury Road Improvement Project between Eureka Avenue and Casa Loma Avenue. He said progress has been made and the north lanes are completed. A lot of work is being done on the south side of the project and he said a few more street lights will be installed as well as pavement and landscaping. With respect to the housing element, he said the next meeting will be at the Bryant Ranch Elementary School on May 9th from 6:00 - 8:00 p.m. and the next Planning Commission Public Hearing will be Wednedsay, May 15th in Council Chambers.
Councilwoman Janice Lim said the
Anti-Trafficking Awareness Seminar on April 20th with guest speaker Congresswoman Young Kim w as a success and received a lot of positive feedback. She said CHOC Children's Foundation Littlest Angel Guild held another great event to raise funds for those in need. She said she also attended the Medal of Valor honoring our everyday heroes and concluded by saying she also attended The Olson Company and Rose Institute's 2nd Annual Housing Policy Symposium at Claremont McKenna College and the SCAG Regional Conference.
Mayor Pro Tem Haney said she attended the last Housing Element Community meeting and it was really well attended with 40 - 50 participants. She also attended the Yorba Linda Woman's Club awards ceremony and on Saturday she attended the Fire Ops 101 with the Orange County Fire Authority.
Councilwoman Huang thanked all of the volunteers who participated in Love Yorba Linda and said it was great to see the community come together and take care of the City.
Councilman Rodriguez echoed Councilwoman Huang's comments and thanked all of the families that went to Arroyo Park and planted shrubs. He said he and his son where there and they enjoyed the experience.
Mayor Campbell echoed the comments regarding Love Yorba Linda and also expressed her gratitude to all of the staff and volunteers who came together to give back to the community. She said she, along with Mayor Pro Tem Haney and Councilwoman Huang attended the Yorba Linda Woman's Club Awards Night where this year, they gave away over $40,000 in scholarships to students for their artistic or academic talents. Mayor Campbell also spoke about new businesses in town, Que Vida Tacos, on Yorba Linda Blvd and Imperial Hwy, and Iron Mike's Shooting Range on E. La Palma Avenue. She reminded everyone to shop local and concluded her comments by announcing the Library's Star Wars Day event on Saturday, May 18, from 10:30 a.m. to 1:00 p.m. She said the event includes crafts, games, and pictures with Star Wars characters.
ADJOURNMENT
Mayor Campbell adjourned the meeting in honor of Noah Naqvi, a young 20 year old resident who was tragically involved in a traffic accident that took his life last Saturday on his way home from an awards ceremony at California State University Fullerton, at 7:28 p.m. to the next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting on May 21, 2024.