Council Meeting - May 21, 2024
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (7 Cases)
B. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: City Manager Pulone
Employee Organizations: Yorba Linda Chapter of the Orange County Employees Association; Yorba Linda Mid-Management Association; and non-represented Management Employees
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CONVENE INTO CLOSED SESSION
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
BISHOP TOM LINDSEY, CHURCH OF JESUS CHRIST OF LATTER-DAY SAINTS
CLOSED SESSION REPORT
INTRODUCTIONS & PRESENTATIONS
PROCLAMATION RECOGNIZING NATIONAL PUBLIC WORKS WEEK
TRAUMA INTERVENTION PROGRAM (TIP) YEARLY UPDATE & RECOGNITION OF TIP VOLUNTEERS
LAW ENFORCEMENT SERVICES UPDATE BY CHIEF OF POLICE SERVICES CAPTAIN DE ANNE WIGGINTON
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda.
Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.
CONSENT CALENDAR
All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.
Recommendation:
It is recommended that the City Council approve the Consent Calendar.
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – MAY 21, 2024
1. AP Check Register 5-21-24 - CC-FIN-24-023.pdf
2. Attachment 1 - AP Check Register 5-21-24.pdf
Recommendation:
It is recommended that the City Council receive and file the accounts payable check register and wire transfer report dated May 21, 2024, in the amount of $1,012,681.23.
3. APPROVAL OF THE MINUTES OF THE MAY 7, 2024 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_May07_2024 - English.pdf
Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the May 7, 2024 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. TREASURER’S REPORT – MARCH 2024
1. Treasurers Report March 2024 - CC-FIN-24-022.pdf
2. Attachment 1 - Treasurers Report March 2024.pdf
Recommendation:
It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.
5. APPROVAL OF AMENDMENT NO. 2 – HASA INC., SPLASH PAD AND WATERSLIDE TESTING AND MAINTENANCE
1. Approval of Amend No. 2 - HASA Inc., Splashpad, Waterslide Testing and Maint - CC-PR-24-013.pdf
2. Attachment 1 - Maintenance Agreement HASA .pdf
3. Attachment 2 - Amendment No. 1 with HASA .pdf
4. Attachment 3 - Amendment No. 2 with HASA .pdf
Recommendation:
It is recommended that City Council approve Amendment No. 2 to the November 11, 2022, Agreement with HASA Inc. dba Commercial Aquatic Services in the amount of $35,000 extending services through June 30, 2025.
6. ONE-YEAR EXTENSION TO PROFESSIONAL SERVICES AGREEMENT WITH JONES LANG LASALLE BROKERAGE, INC. TO PROVIDE RETAIL RECRUITMENT AND ATTRACTION SERVICES TO RETAIL CENTERS THROUGHOUT THE CITY
1. JLL Professional Services Agreement Extension - CC-ADM-24-035.pdf
2. Attachment 1 - Prof Serv Agrmt Amend No. 1 JLL.pdf
Recommendation:
It is recommended that the City Council direct the City Manager to sign a one-year extension to the Professional Services Agreement with Jones Lang LaSalle Brokerage, Inc. (JLL) to assist the City in providing retail recruitment and attraction services to retail centers throughout the city.
7. APPROVE RENEWAL AMENDMENT TO AGREEMENTS FOR LANDSCAPE MAINTENANCE SERVICES WITHIN LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT PACKAGES B, D, AND G
1. Extension of Maintenance Agmts for LMAD Packages B, D and G - CC-PW-24-021.pdf
2. Attachment 1 - Merchants Package B (Amendment No. 5).pdf
3. Attachment 2 - Merchants Package D (Amendment No. 5).pdf
4. Attachment 3 - Nieves Package G (Amendment No. 3).pdf Recommendation:
It is recommended that the City Council: 1.) Approve an additional term renewal to the Maintenance Service Agreement (No. 21220061) with Merchants Landscaping Services, Inc., for the Landscape Maintenance within Landscape Maintenance Assessment District (LMAD) Package B, to extend the term of the agreement for two-years and increase compensation by eight percent (8%) for the first year and a further two percent (2%) the following year for a not-to-exceed amendment amount of $1,406,385.06; and 2.) Approve an additional term renewal to the Maintenance Service Agreement (No. 21220063) with Merchants Landscaping Services, Inc., for the Landscape Maintenance within LMAD Package D, to extend the term of the agreement for two-years and increase compensation by eight percent (8%) for the first year and a further two percent (2%) the following year for a not-to-exceed amendment amount of $1,528,075.48; and 3.) Approve an additional term renewal to the Maintenance Service Agreement (No. 21220067) with Nieves Landscape, Inc., for the Landscape Maintenance within LMAD Package G, to extend the term of the agreement for one-year and increase compensation by ten percent (10%) for a not-to-exceed amendment amount of $705,271.66; and 4.) Authorize the City Manager, on behalf of Council, to execute the proposed amendments and change order approval authority to execute future contract modifications and increases in amounts not to exceed fifteen percent (15%) of the annual approved agreement amounts for each respective agreement.
8. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH DAVID EVANS ASSOCIATES FOR THE LAKEVIEW AVENUE WIDENING FROM LEMON DRIVE TO ORIENTE DRIVE PROJECT
1. Award PSA to DEA for Lakeview Ave Widening Phase II - CC-PW-24-020.pdf
2. Attachment 1 - David Evans Associates Agreement.pdf
Recommendation:
It is recommended that the City Council: 1.) Approve a Professional Services Contract with David Evans & Associates, Inc. (DEA) in the amount of $262,492.00 for the Lakeview Avenue Widening from Lemon Drive to Oriente Drive Project (SI231001); and 2.) Authorize the City Manager to approve additional expenditures up to $39,373.80 (15% of the agreement value) in contract contingencies for potential additional services and unanticipated work that may arise; for a total potential agreement amount not-to-exceed $301,865.80; and 3.) Authorize the City Manager to sign and execute the professional services agreement and potential future amendments to the agreement within the designated contingency amount, on behalf of the City Council.
9. REJECTION OF BIDS FOR CITYWIDE TREE TRIMMING SERVICES
1. Rejection of Bids for Citywide Tree Trimming Services - CC-PW-24-022.pdf Recommendation:
It is recommended that the City Council reject all bids received for Citywide Tree Maintenance Services within the City of Yorba Linda.
10. DENIAL OF CLAIM FOR DAMAGES - SOUTHERN CALIFORNIA EDISON, BROWN AND REYES
1. Denial of Claim - Southern Calif Edison SCE, Brown, Reyes - CC-ADM-24-034.pdf Recommendation:
It is recommended that the City Council of the City of Yorba Linda deny the claim for damages filed by Southern California Edison (SCE), George Brown and Edgar Reyes.
11. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETING
1. Planning Comm. Recap 5-15-24.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
12. COUNCIL COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-24-032.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
PUBLIC HEARING
Note: If previous agenda items are completed prior to 7:00 p.m., the legislative body will proceed to “Administrative Reports” on the Agenda until the scheduled time for the Public Hearings. At the Mayor’s discretion, Public Comments may be postponed at 7:45 p.m. to allow the Public Hearings to be started and following the completion of Public Hearing item(s), the legislative body will go back to the Public Comments at the Mayor’s discretion and then continue to the remainder of the agenda order thereafter.
If you challenge the legislative body’s proposed actions in court, you may be limited to raising those issues that you or someone else raised at the Public Hearing described in this Agenda, or in any written correspondence delivered to the City Council/Successor Agency to the Yorba Linda Redevelopment Agency on or prior to the Public Hearing.
13. COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR FISCAL YEAR 2024/25 FUNDING
1. CDBG Public Hearing - CC-CD-24-010.pdf
a. Open Public Hearing
b. Staff Report
c. Take Testimony
d. Close Public Hearing
e. Make Determination
Recommendation:
It is recommended that the City Council approve the projects associated with Yorba Linda’s Community Development Block Grant (CDBG) application for Fiscal Year 2024-2025. Furthermore, the Council may direct staff to submit an application package to the County of Orange Housing and Community Development offices in accordance with the previously approved Cooperation Agreement between the City of Yorba Linda and the County of Orange executed on June 17, 2014.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS
ADMINISTRATIVE REPORT
14. APPROVAL OF ENGINEER’S REPORT AND DECLARATION OF INTENT TO LEVY AND COLLECT ASSESSMENTS WITHIN THE CITYWIDE LMAD FOR FY 2024/25, RESOLUTION NOS. 2024-5888 AND 2024-5889 AND SETTING A PUBLIC HEARING DATE CONCERNING THE LEVY OF ASSESSMENTS
1. FY24-25 Engineers Report and Dec. of Intent to Levy Assessments - CC-PW-24-023.pdf
2. Attachment 1 - Resolution No. 2024-5888.pdf
3. Attachment 2 - Resolution No. 2024-5889.pdf
4. Attachment 3 - Fiscal Year 2024-2025 Engineer's Report.pdf Recommendation:
It is recommended that the City Council: 1.) Adopt proposed Resolution No. 2024-5888, approving the Engineer’s Report regarding the levy of an annual assessment within the City of Yorba Linda Street Lighting and Landscaping Maintenance Assessment District (LMAD) for Fiscal Year 2024/2025; and 2.) Adopt proposed Resolution No. 2024-5889, declaring its intention to levy and collect assessments within the City of Yorba Linda Street Lighting and Landscaping Maintenance Assessment District (LMAD) for Fiscal Year 2024/2025, and setting a time and place for a public hearing concerning the levy of annual assessments.
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is June 4, 2024.
NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.
IN COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS.