Council Meeting - September 16, 2025
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (8 Cases)
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Government Code Section 54956.9(d)(1) (1 case)
Name of Case: Yorba Canyon, LLC v. City of Yorba Linda
Case Number: 30-2025-01497724-CU-WM-CXC, Superior Court, County of Orange
C. PUBLIC EMPLOYMENT – CITY MANAGER
Government Code Section 54957
D. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: City Attorney
Unrepresented Employee: Prospective City Manager
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CONVENE INTO CLOSED SESSION
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
CHAPLAIN TONY MERCADO, ORANGE COUNTY SHERIFF'S DEPARTMENT
CLOSED SESSION REPORT
INTRODUCTIONS & PRESENTATIONS
RECOGNITION OF CITY MANAGER MARK PULONE
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda.
Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.
CONSENT CALENDAR
All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.
Recommendation:
It is recommended that the City Council approve the Consent Calendar.
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – SEPTEMBER 16, 2025
1. AP Check Register 9-16-25 - CC-FIN-25-034.pdf
2. Attachment 1 - AP Check Register 9-16-25.pdf
Recommendation:
It is recommended that the City Council receive and file the accounts payable check register and wire transfer report dated September 16, 2025, in the amount of $13,749,315.66.
3. APPROVAL OF THE MINUTES OF THE AUGUST 19, 2025 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_Aug19_2025 - English.pdf
Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the August 19, 2025 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. APPROVAL OF THE MINUTES OF THE AUGUST 27, 2025 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY SPECIAL MEETING
1. Post-Meeting Minutes - CC SPC_Aug27_2025 - English.pdf Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the August 27, 2025 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint special meeting.
5. APPROVAL OF THE MINUTES OF THE SEPTEMBER 4, 2025 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY SPECIAL MEETING
1. Post-Meeting Minutes - CC SPC_Sep04_2025 - English.pdf Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the September 4, 2025 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint special meeting.
6. APPROVE AMENDMENT NO. 4 WITH ADVANTAGE MAILING LLC FOR PRINTING SERVICES OF THE QUARTERLY PARKS AND RECREATION ACTIVITY GUIDE
1. Amendment No. 4 - Advantage Mailing.pdf
2. Attachment 1 - Advantage Mailing Agreement.pdf
3. Attachment 2 - Amendment No. 4 .pdf
Recommendation:
It is recommended that the City Council: 1.) Approve Amendment No. 4 with Advantage Mailing LLC for printing services with the Parks and Recreation Department to extend the term of the agreement by one year in the amount of $102,945.17, and; 2.) Authorize the City Manager, on behalf of Council, to execute the proposed amendment and change order approval authority to execute future contract modifications and contingency increases in an amount not to exceed fifteen percent (15%) of the annual approved agreement amount.
7. AUTHORIZATION TO PURCHASE AND INSTALL SHADE STRUCTURE AT BRYANT RANCH PARK
1. Shade Structure at Bryant Ranch Park Install - CC-PR-25-011.pdf
2. Attachment 1 - Conceptual Shade Structure Layout.pdf
3. Attachment 2 - Contractor Services Agreement.pdf
Recommendation:
It is recommended that the City Council: 1.) Authorize the purchase and installation of shade structures at Bryant Ranch Park in the amount of $171,282.69 to USA Shade and Fabric Structures, Inc., and; 2.) Authorize the appropriation and transfer of $51,738.19 from the Higgins Trust (account 1041999-494010) to account 4015999-391040, with a corresponding increase in account 4010050-461660 (Project PR241001), and; 3.) Upon receipt of appropriate documents, authorize the City Manager to execute the contract and change order approval authority to execute contingency increases in an amount not to exceed ten percent (10%) of the approved agreement amount.
8. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH PSOMAS FOR FINAL DESIGN AND ENVIRONMENTAL DOCUMENTATION OF VALLEY VIEW SAFETY PROJECT (SI241005)
1. Design Contract - Valley View Safety Project_Psomas - CC-PW-25-034.pdf
2. Appendix 1 - Professional Services Agreement.pdf
3. Green Sheet Appendix 1 - Professional Services Agreement.pdf Recommendation:
It is recommended that the City Council: 1.) Approve a Professional Services Agreement with Psomas in the amount of $158,478.00 for final design and environmental documentation for the federally funded Valley View Safety Project; and 2.) Authorize the City Manager to approve additional expenditures up to $23,771.70 (15% of the proposed amount) in agreement contingencies for potential additional services resulting in an amount not-to-exceed $182,249.70 should all contingencies be authorized.
9. SECOND READING AND ADOPTION OF ORDINANCE NO. 2025-1114, REGARDING OPERATION OF REGULATED MOBILITY DEVICES SUCH AS E-BIKES
1. Ordinance No. 2025-1114 E-Bikes Final.pdf
Recommendation:
It is recommended that the City Council adopt Ordinance No. 2025-1114, adding new Chapter 10.80 (Regulated Mobility Devices) to Title 10 (Vehicles and Traffic) of the Yorba Linda Municipal Code regarding operation of regulated mobility devices such as e-bikes.
10. APPROVE A DESIGN CONTRACT TO NCE FOR PREPARATION OF THE 2026 CITYWIDE PAVEMENT MANAGEMENT PLAN (PMP)
1. NCE Design Contract - 2026 Pavement Management Plan - CC-PW-25-036.pdf
2. Attachment 1 - City Pavement Management Zones.pdf
3. Attachment 2 - Professional Services Agreement (NCE).pdf Recommendation:
It is recommended that the City Council: 1.) Approve a professional services agreement to NCE in an amount not-to-exceed $113,406.00 for preparation of the 2026 Citywide Pavement Management Plan (PMP); and 2.) Authorize the City Manager to approve additional expenditures up to $17,010.90 (15% of agreement amount) in agreement contingencies for potential additional services; and 3.) Authorize the City Manager to sign and execute the Professional Services Agreement and potential future amendments to the agreement within the designated contingency amount, on behalf of the City Council.
11. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH NCE FOR DESIGN SERVICES FOR THE FISCAL YEAR 2025-26 ANNUAL PAVEMENT PRESERVATION PROJECT (ZONE 7B)
1. Agreement with NCE for FY25-26 APPP - CC-PW-25-037.pdf
2. Attachment 1 - Vicinity Map.pdf
3. Attachment 2 - NCE Professional Services Agreement .pdf Recommendation:
It is recommended that the City Council: 1.) Approve a Professional Services Agreement with NCE, in the amount of $140,110.00 to provide Design Engineering Services for the Fiscal Year 2025-2026 Annual Pavement Preservation Project (APPP)/ADA Improvements Project - Zone 7B (SI261003); and 2.) Authorize expenditures for contract contingencies and potential additional services or unanticipated work performance that may arise, in an amount of up to $21,016.50 (15% of the agreement amount); and 3.) Upon receipt of appropriate documents, authorize the City Manager, on behalf of Council, to execute the agreement and change order approval authority to execute future contract modifications and contingency increases in an amount not to exceed fifteen percent (15%) of the approved agreement amount.
12. AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH T&B PLANNING, INC FOR CEQA REVIEW SERVICES
1. Amendment No. 1 - PSA for TB Planning - CC-CD-25-015.pdf
2. Attachment 1 - Amendment No. 1 TB Planning.pdf
3. Appendix A - T and B Planning.pdf
Recommendation:
It is recommended that the City Council authorize Amendment No. 1 to the Professional Services Agreement (PSA) with T&B Planning, Inc. increasing the not-to-exceed amount from $75,000 to $168,200 to provide for increased CEQA review services.
13. APPROVAL OF AGREEMENT WITH CIVICPLUS, LLC FOR WEBSITE HOSTING, SUPPORT, AND MAINTENANCE
1. CivicPlus, LLC Agreement - Website Hosting, Support, Maint. - CC-ADM-25-060.pdf
2. Attachment 1 - CivicPlus Agreement.pdf
Recommendation:
It is recommended that the City Council authorize the City Manager to approve a three-year agreement with two (2), one-year renewal options with CivicPlus, LLC to provide website hosting, support, and maintenance services.
14. AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL FOR UPDATES TO THE GENERAL PLAN SAFETY ELEMENT
1. Amendment No. 1 to PSA for MBI - CC-CD-25-016.pdf
2. Attachment 1- MBI Amendment No. 1.pdf
3. Attachment 2 - MBI Scope of Work.pdf
Recommendation:
It is recommended that the City Council authorize Amendment No. 1 to the Professional Services Agreement (PSA) with Michael Baker International for providing additional services related to updating the General Plan Safety Element.
15. DENIAL OF CLAIM FOR DAMAGES-SUZANNE DAVIS, CECILE PHAM, ERIC HA VU, ESTATE OF MICHAEL THIEN AN VU
1. Denial of Claim - S. Davis, C.Pham, E. Ha Vu, Estate of M. Thien An Vu - CC-ADM-25-062.pdf Recommendation:
It is recommended that the City Council of Yorba Linda deny the claims for damages filed by Suzanne Davis, Cecile Pham, Eric Ha Vu and the Estate of Michael Thien An Vu.
16. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETING
1. Planning Comm. Recap 8.27.25.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
17. COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-25-059.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
Recommendation:
It is recommended that the City Council receive and file this report.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS
ADMINISTRATIVE REPORTS
18. CITY MANAGER EMPLOYMENT AGREEMENT – PETER GRANT
1. City Manager Employment Agreement - Peter Grant - CC-ADM-25-063.pdf
2. Attachment 1 - Draft City Manager Agmt 2025 Peter Grant.pdf Recommendation:
It is recommended that the City Council approve the City Manager Employment Agreement with Peter Grant, and authorize the Mayor to execute the agreement.
OTHER BUSINESS
At 11:00 p.m. any member of the City Council may make a motion to complete any items then under discussion and continue all remaining items on the agenda which have not been acted upon to a certain date and time to which the Council shall adjourn.
19. RESOLUTION OPPOSING PROPOSITION 50 ON NOVEMBER 2025 BALLOT (CAMPBELL AND HUANG)
1. Resolution Opposing Prop 50 on Nov 2025 Ballot (Campbell Huang).pdf
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is October 7, 2025.
NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.
IN COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS.