Council Meeting - September 16, 2025
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency convened at 5:31 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) (8 Cases)
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Government Code Section 54956.9(d)(1) (1 case)
Name of Case: Yorba Canyon, LLC v. City of Yorba Linda
Case Number: 30-2025-01497724-CU-WM-CXC, Superior Court, County of Orange
C. PUBLIC EMPLOYMENT – CITY MANAGER
Government Code Section 54957
D. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: City Attorney
Unrepresented Employee: Prospective City Manager
PUBLIC COMMENT ON CLOSED SESSION ITEMS
None.
CONVENE INTO CLOSED SESSION
The City Council convened into Closed Session at 5:32 p.m.
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority reconvened at 6:34 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
City Manager Mark Pulone
INVOCATION
Chaplain Tony Mercado,
Orange County Sheriff's Department
CLOSED SESSION REPORT
City Attorney Todd Litfin said there was no reportable action.
INTRODUCTIONS & PRESENTATIONS
RECOGNITION OF CITY MANAGER MARK PULONE
Mayor Janice Lim and Council announced a special recognition in honor of the upcoming retirement of City Manager Pulone. Mayor Lim said City Manager Pulone has served over 35 years in public service, including 20 years serving as City Manager. He has served with the City of Yorba Linda since August of 2013. She spoke of his professionalism, integrity and his tremendous leadership. Mayor Lim shared some of his many commendable accolades and presented him with a commendation in recognition of his legacy with the City.
Several elected officials, their representatives and local agencies were also present to recognize outgoing City Manager Pulone and they expressed their gratitude for his years of service. Councilmembers said a few words about Mr. Pulone and thanked him for his leadership and remarkable contributions to the City.
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA Dave Ramocinski, resident, thanked City Manager Pulone for his service. He spoke of an airport fire, the acres burned, structures lost and injured firefighters. He said the cause of the fire was due to equipment that was moving rocks during a Red Flag Warning. He said at the last City Council meeting of August 19th, Council approved Consent Calendar Item No. 7, related to Tentative Parcel Map 2021-145 and requested that grading not take place on Red Flag Warning days.
James Gaffney, resident, spoke about his life and expressed concerns over occurrences throughout the country.
Nick Saba, resident, shared his comments about developing property on Main Street and the challenges he has faced. He said he would like to see approvals occur quicker and see the City waive or reduce entitlement fees. He and other Main Street business owners are eager to work with staff to expedite development on historic Main Street.
The following residents expressed concerns on e-bikes and the proposed ordinance: Craig Holbrook, Dee Dee Friedrich, Christina Baroldi, Stewart Rixson, and Eric Anderson.
Scott Wiedensohler, retired Orange County Fire Authority Division Chief, said he greatly enjoyed working with City Manager Pulone and wished him the best in his retirement.
Pat Nelson, resident, echoed the comments about e-bikes on trails and cautioned the City about the liability. Ms. Nelson also inquired about Consent Calendar Item No. 13, regarding CivicPlus. She said she was not certain if that agreement had anything to do with the City's streaming, but she said her and her husband frequently have problems watching the meetings and suggested correcting that before approving another agreement.
Richard De Bruijn, resident, inquired about three properties. One on Imperial Highway and Valley View Avenue that used to be a car dealership, another across the street, which he believes is a private project by the Baptist church, and lastly, the property by Mimi's Cafe.
Greg Brown, Brown & Company, echoed the comments by Mr. Saba and encouraged help in the future with development. He also spoke about the success of Boots on Main and suggested having a sheriff's cruiser on the 4th level of the parking garage for added safety.
CONSENT CALENDAR
Coucilwoman Peggy Huang said she would not be pulling Consent Calendar Item No. 9, but that she would like to request that the item return to Council in 6 months, on the March 17th agenda, for a progress report that would allow staff and Council to remain proactive on any necessary ordinance amendments.
It was
MOVED/SECONDED - HUANG/LIM -
to approve the Consent Calendar with the request that Item No. 9 return to Council at the March 17, 2026 Council meeting for an update.
Councilwoman Tara Campbell requested to comment on the item. First, she responded to Ms. Nelson's comments regarding CivicPlus and clarified that this contract is unrelated to the meeting broadcast. Councilwoman Campbell then spoke about Consent Calendar Item No. 9 and said she would like to reconsider adding that e-bikes are prohibited on unpaved dirt trails.
A conversation ensued regarding resource requirements for enforcing prohibition on unpaved dirt trails. Mayor Pro Tem Carlos Rodriguez suggested pulling the item for further discussion.
SUBSTITUTE MOTION/SECOND - CAMPBELL/RODRIGUEZ -
to
approve the Consent Calendar with the removal of Item No. 9.
Moved by
Campbell
Seconded by
Rodriguez
It is recommended that the City Council approve the Consent Calendar with the removal of Item No. 9.
AYES (4)
Rodriguez, Campbell, Huang, and Lim
ABSENT (1)
Singh
CARRIED (4 to 0)
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – SEPTEMBER 16, 2025
1. AP Check Register 9-16-25 - CC-FIN-25-034.pdf
2. Attachment 1 - AP Check Register 9-16-25.pdf
It is recommended that the City Council receive and file the accounts payable check register and wire transfer report dated September 16, 2025, in the amount of $13,749,315.66.
3. APPROVAL OF THE MINUTES OF THE AUGUST 19, 2025 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING
1. Post-Meeting Minutes - CC_Aug19_2025 - English.pdf
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the August 19, 2025 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. APPROVAL OF THE MINUTES OF THE AUGUST 27, 2025 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY SPECIAL MEETING
1. Post-Meeting Minutes - CC SPC_Aug27_2025 - English.pdf It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the August 27, 2025 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint special meeting.
5. APPROVAL OF THE MINUTES OF THE SEPTEMBER 4, 2025 CITY COUNCIL / SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY SPECIAL MEETING
1. Post-Meeting Minutes - CC SPC_Sep04_2025 - English.pdf It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the September 4, 2025 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint special meeting.
6. APPROVE AMENDMENT NO. 4 WITH ADVANTAGE MAILING LLC FOR PRINTING SERVICES OF THE QUARTERLY PARKS AND RECREATION ACTIVITY GUIDE
1. Amendment No. 4 - Advantage Mailing.pdf
2. Attachment 1 - Advantage Mailing Agreement.pdf
3. Attachment 2 - Amendment No. 4 .pdf
It is recommended that the City Council: 1.) Approve Amendment No. 4 with Advantage Mailing LLC for printing services with the Parks and Recreation Department to extend the term of the agreement by one year in the amount of $102,945.17, and; 2.) Authorize the City Manager, on behalf of Council, to execute the proposed amendment and change order approval authority to execute future contract modifications and contingency increases in an amount not to exceed fifteen percent (15%) of the annual approved agreement amount.
7. AUTHORIZATION TO PURCHASE AND INSTALL SHADE STRUCTURE AT BRYANT RANCH PARK
1. Shade Structure at Bryant Ranch Park Install - CC-PR-25-011.pdf
2. Attachment 1 - Conceptual Shade Structure Layout.pdf
3. Attachment 2 - Contractor Services Agreement.pdf
It is recommended that the City Council: 1.) Authorize the purchase and installation of shade structures at Bryant Ranch Park in the amount of $171,282.69 to USA Shade and Fabric Structures, Inc., and; 2.) Authorize the appropriation and transfer of $51,738.19 from the Higgins Trust (account 1041999-494010) to account 4015999-391040, with a corresponding increase in account 4010050-461660 (Project PR241001), and; 3.) Upon receipt of appropriate documents, authorize the City Manager to execute the contract and change order approval authority to execute contingency increases in an amount not to exceed ten percent (10%) of the approved agreement amount.
8. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH PSOMAS FOR FINAL DESIGN AND ENVIRONMENTAL DOCUMENTATION OF VALLEY VIEW SAFETY PROJECT (SI241005)
1. Design Contract - Valley View Safety Project_Psomas - CC-PW-25-034.pdf
2. Appendix 1 - Professional Services Agreement.pdf
3. Green Sheet Appendix 1 - Professional Services Agreement.pdf It is recommended that the City Council: 1.) Approve a Professional Services Agreement with Psomas in the amount of $158,478.00 for final design and environmental documentation for the federally funded Valley View Safety Project; and 2.) Authorize the City Manager to approve additional expenditures up to $23,771.70 (15% of the proposed amount) in agreement contingencies for potential additional services resulting in an amount not-to-exceed $182,249.70 should all contingencies be authorized.
10. APPROVE A DESIGN CONTRACT TO NCE FOR PREPARATION OF THE 2026 CITYWIDE PAVEMENT MANAGEMENT PLAN (PMP)
1. NCE Design Contract - 2026 Pavement Management Plan - CC-PW-25-036.pdf
2. Attachment 1 - City Pavement Management Zones.pdf
3. Attachment 2 - Professional Services Agreement (NCE).pdf It is recommended that the City Council: 1.) Approve a professional services agreement to NCE in an amount not-to-exceed $113,406.00 for preparation of the 2026 Citywide Pavement Management Plan (PMP); and 2.) Authorize the City Manager to approve additional expenditures up to $17,010.90 (15% of agreement amount) in agreement contingencies for potential additional services; and 3.) Authorize the City Manager to sign and execute the Professional Services Agreement and potential future amendments to the agreement within the designated contingency amount, on behalf of the City Council.
11. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH NCE FOR DESIGN SERVICES FOR THE FISCAL YEAR 2025-26 ANNUAL PAVEMENT PRESERVATION PROJECT (ZONE 7B)
1. Agreement with NCE for FY25-26 APPP - CC-PW-25-037.pdf
2. Attachment 1 - Vicinity Map.pdf
3. Attachment 2 - NCE Professional Services Agreement .pdf It is recommended that the City Council: 1.) Approve a Professional Services Agreement with NCE, in the amount of $140,110.00 to provide Design Engineering Services for the Fiscal Year 2025-2026 Annual Pavement Preservation Project (APPP)/ADA Improvements Project - Zone 7B (SI261003); and 2.) Authorize expenditures for contract contingencies and potential additional services or unanticipated work performance that may arise, in an amount of up to $21,016.50 (15% of the agreement amount); and 3.) Upon receipt of appropriate documents, authorize the City Manager, on behalf of Council, to execute the agreement and change order approval authority to execute future contract modifications and contingency increases in an amount not to exceed fifteen percent (15%) of the approved agreement amount.
12. AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH T&B PLANNING, INC FOR CEQA REVIEW SERVICES
1. Amendment No. 1 - PSA for TB Planning - CC-CD-25-015.pdf
2. Attachment 1 - Amendment No. 1 TB Planning.pdf
3. Appendix A - T and B Planning.pdf
It is recommended that the City Council authorize Amendment No. 1 to the Professional Services Agreement (PSA) with T&B Planning, Inc. increasing the not-to-exceed amount from $75,000 to $168,200 to provide for increased CEQA review services.
13. APPROVAL OF AGREEMENT WITH CIVICPLUS, LLC FOR WEBSITE HOSTING, SUPPORT, AND MAINTENANCE
1. CivicPlus, LLC Agreement - Website Hosting, Support, Maint. - CC-ADM-25-060.pdf
2. Attachment 1 - CivicPlus Agreement.pdf
It is recommended that the City Council authorize the City Manager to approve a three-year agreement with two (2), one-year renewal options with CivicPlus, LLC to provide website hosting, support, and maintenance services.
14. AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL FOR UPDATES TO THE GENERAL PLAN SAFETY ELEMENT
1. Amendment No. 1 to PSA for MBI - CC-CD-25-016.pdf
2. Attachment 1- MBI Amendment No. 1.pdf
3. Attachment 2 - MBI Scope of Work.pdf
It is recommended that the City Council authorize Amendment No. 1 to the Professional Services Agreement (PSA) with Michael Baker International for providing additional services related to updating the General Plan Safety Element.
15. DENIAL OF CLAIM FOR DAMAGES-SUZANNE DAVIS, CECILE PHAM, ERIC HA VU, ESTATE OF MICHAEL THIEN AN VU
1. Denial of Claim - S. Davis, C.Pham, E. Ha Vu, Estate of M. Thien An Vu - CC-ADM-25-062.pdf It is recommended that the City Council of Yorba Linda deny the claims for damages filed by Suzanne Davis, Cecile Pham, Eric Ha Vu and the Estate of Michael Thien An Vu.
16. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETING
1. Planning Comm. Recap 8.27.25.pdf
It is recommended that the City Council receive and file this report.
17. COMMITTEE AND AGENCY REPORTS
1. Committee and Agency Reports - CC-ADM-25-059.pdf
2. Attachment 1 - Reports from CC Organizations.pdf
It is recommended that the City Council receive and file this report.
9. SECOND READING AND ADOPTION OF ORDINANCE NO. 2025-1114, REGARDING OPERATION OF REGULATED MOBILITY DEVICES SUCH AS E-BIKES
1. Ordinance No. 2025-1114 E-Bikes Final.pdf
A conversation ensued among Council, staff and the Chief of Police Services, Captain De Anne Wigginton, regarding the feasibility of prohibiting e-bikes on unpaved dirt trails, the language in the ordinance, and the difficulties it will create with enforcement, as well as bringing the item back to Council in 6 months.
It was
MOVED/SECONDED - CAMPBELL/RODRIGUEZ
- to amend the ordinance, prohibiting e-bikes on (earthen) unpaved dirt trails.
City Attorney Litfin stated that under California law, ordinances require two readings, tonight, is the second reading of the item. However, any amendments would make this a first reading again, and it would require a second reading at the future Council meeting, and adoption would take place 30 days thereafter. He also said that approval of ordinances require a majority vote, therefore, since there are five Councilmembers, it requires approval by three Councilmembers.
A lengthy conversation continued among Council regarding amending the ordinance or keeping the language as is, and reporting back in 6 months to see how the proposed punitive consequences in the ordinance alone would impact safety. They also discussed continuing the item to the October 7th meeting to allow Councilmember Shivinder Singh to participate in the item.
Councilwoman Campbell
WITHDREW MOTION.
It was
MOVED/SECONDED - CAMPBELL/RODRIGUEZ
-
to continue the Item to the October 7th Council meeting.
Moved by
Campbell
Seconded by
Rodriguez
It is recommended that the City Council continue the item to the October 7, 2025 Council meeting.
AYES (4)
Rodriguez, Campbell, Huang, and Lim
ABSENT (1)
Singh
CARRIED (4 to 0)
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS City Manager Pulone responded to the comment made by Mr. Ramocinski and said staff would be happy to work with the property owner and the contractor regarding those potential risks. With respect to Ms. Nelson's comments about the Council meeting broadcast, he said staff has been working diligently to try to fix the issues. City Manager Pulone also responded to Mr. de Bruijn's comments and said he is correct, one property belongs to Friends Baptist, and they are building a community center room, across the street will be the development of The Church in Yorba Linda, and said the project is fully entitled. The property next to Mimi's Cafe is Nixon Park, and is privately owned by the shopping center. He said if there are any concerns with maintenance, staff would be happy to convey them to the property owner.
Councilwoman Campbell spoke of City Manager Pulone's legacy and thanked him for his service.
Mayor Pro Tem Rodriguez echoed the comments by Councilwoman Campbell and wished City Manager Pulone the best.
Mayor Lim said she wishes City Manager Pulone could stay with the City longer but thanked him for his service and wished him the best. She shared that the City, in collaboration with public safety and utility partners, will be hosting another wildfire preparedness meeting on Wednesday, September 17, from 6 p.m. to 8 p.m. at the Yorba Linda Public Library. The presentation will cover topics such as wildfire safety, property protection, mitigation strategies, evacuation zones, and neighborhood exits. Mayor Lim encouraged the community to attend Movies in the Park, on Saturday, September 20, at Eastside Community Park, featuring a screening of Inside Out 2. The movie will begin at dusk. She said the next Coffee with a Cop will be on Wednesday, October 1, from 8 a.m. to 10 a.m. at McDonald’s on Yorba Linda Boulevard. She concluded by speaking about the Boots on Main event and said it was great. She informed residents that the Yorba Linda Water District might be increasing rates, and encouraged residents to attend their Open House on Saturday, October 4, from 9 a.m. to 12 p.m. to learn more.
ADMINISTRATIVE REPORTS
18. CITY MANAGER EMPLOYMENT AGREEMENT – PETER GRANT
1. City Manager Employment Agreement - Peter Grant - CC-ADM-25-063.pdf
2. Attachment 1 - Draft City Manager Agmt 2025 Peter Grant.pdf City Attorney Litfin said that the City has been undergoing the recruitment process for the last several months, and negotiations have occurred in Closed Session. He said the agreement is a five-year agreement, salary is $315,000, benefits are the same as other management employees, annual leave of 80 hours, and 100 hours of administrative leave per fiscal year. The agreement includes severance of 6 months, and a moving and temporary housing allowance up to $25,000. City Attorney Litfin said Peter Grant is anticipated to start on October 13th.
Council spoke about the recruitment process and thanked all of the qualified applicants.
Moved by
Campbell
Seconded by
Huang
It is recommended that the City Council approve the City Manager Employment Agreement with Peter Grant, and authorize the Mayor to execute the agreement.
AYES (4)
Rodriguez, Campbell, Huang, and Lim
ABSENT (1)
Singh
CARRIED (4 to 0)
OTHER BUSINESS
19. RESOLUTION OPPOSING PROPOSITION 50 ON NOVEMBER 2025 BALLOT (CAMPBELL AND HUANG)
1. Resolution Opposing Prop 50 on Nov 2025 Ballot (Campbell Huang).pdf Councilwoman Huang spoke about the item and said Prop 50 would dismantle California’s voter-approved independent redistricting process and return the authority for drawing congressional district lines to the State Legislature. She said this change would lead to gerrymandering and would undo what voters chose, and that was to keep things fair and impartial by establishing the California Citizens Redistricting Commission, designed to ensure transparency, fairness, and the protection of local communities of interest.
Pat Nelson resident, spoke about gerrymandering in Texas. She said this was a response from our Governor that doesn't take into consideration the City boundaries and said it is a huge waste of money.
Richard de Bruijn, resident, expressed concerns about the financial support behind Prop 50. He questioned who would be writing ballot information for the proposition and expressed his opposition.
Moved by
Huang
Seconded by
Campbell
It is recommended that the City Council adopt a resolution opposing Proposition 50 on the November 2025 ballot.
AYES (4)
Rodriguez, Campbell, Huang, and Lim
ABSENT (1)
Singh
CARRIED (4 to 0)
ADJOURNMENT
Mayor Lim adjourned the meeting in memory of John Bates, who passed away earlier this month, at 9:27 p.m. to the next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting on October 7, 2025.