Agenda packet — Yountville City Council, May 5, 2022

Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Packet – Final
Thursday, May 5, 2022
1:00 PM
Town Hall Council Chambers
Town Council
Mayor John Dunbar
Vice Mayor Marita Dorenbecher
Council Member Margie Mohler
Council Member Eric Knight
Council Member Joe Tagliaboschi
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

MEETING SCHEDULE AND HOW TO VIEW AGENDA
Meeting Schedule and Location: The Town Council meets on the first and third Tuesday of the month at 3:00 p.m. and only meets the first Tuesday during the months of August and December at 3:00 p.m. in Town Council Chambers, located at 6550 Yount Street, Yountville, California, 94599.

Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

How to View the Agenda: The Agenda and associated staff reports may be viewed online by visiting the Town’s website at www.townofyountville.com/meetings and clicking on HTML Agenda.

How to Watch the Meeting: The Town Council and other Town Bodies’ meetings can be watched live three different ways:

Via the Town’s YouTube Channel at www.townofyountville.com/youtube.

Via the HTML Agenda found at www.townofyountville.com/meetings.

On local cable TV Channel 28.

PROVIDING PUBLIC COMMENT
Members of the public are welcome to attend the Town Council meetings to provide public comment in person or online via the following means:

Via email – Members of the public may submit public comments via the Town’s public comment email address [email protected]. Please, include in the subject line “COMMENT TO COUNCIL”.

Via the online agenda listing – Members of the public can submit public comments via the “Speech Bubble” feature with all electronic agendas. To provide public comment through this feature, please visit www.townofyountville.com/meetings and click on the speech bubble icon found under the Options column for the desired meeting you want to leave a public comment. When leaving a public comment through this feature, please make sure to click “Next” after typing your comment. You will be prompted to enter your name and will need to click “Next” again for the comment to be fully submitted.

Electronic public comment submitted via email or the speech bubble feature must be received by 2:00 p.m. the day of the meeting. Any public comment submitted after the 2:00 p.m. deadline will not be read into the record.

Any written testimony submitted will be provided to the Council Members electronically, may be read into the record and will become part of the meeting archive.

HOW TO APPEAL
A person who is dissatisfied with a decision of the Town Council may have the right to a review of the decision by a Court. California Code of Civil Procedure Section 1094.5 and 1094.6 generally limits the time within which a decision of the Town Council may be judicially challenged. If a person challenges a decision in Court, he or she may be limited to raising only those issues raised at the Public Meeting described in this notice, or in written correspondence delivered to the Town Council at, or before, the Public Meeting.

1. CALL TO ORDER; CONVENE SPECIAL MEETING 9:30 A.M

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. PUBLIC COMMENT ON MATTERS NOT LISTED ON THE AGENDA
Members of the public are entitled to speak for 3minutes per speaker on matters of municipal concern not on the agenda, during consideration of that portion of the meeting agenda entitled “Public Comment” when that item is called by the Mayor. However, the Mayor has the discretion to limit speaking time when it is reasonable under the circumstances, including when there are many items on the agenda or a high volume of members of the public who itdtkThMlhthditittdthtitkThMhllliittd

1. CALL TO ORDER; CONVENE SPECIAL MEETING 9:30 A.M

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

The Council may; however, briefly respond to statements made or questions posed by the public, ask for clarification from staff, refer the matter to staff, request staff to report back on the matter, or request staff to place the matter on a future agenda.

6. BUDGET WORKSHOP
A. Fiscal Year 2022/2023 Budget Workshop #2 General Fund, Special Revenue Funds, Tourism Improvement District Fund, Impact Fee Funds and Debt Service Funds.

B. General Fund Summary Review.

C. General Fund Department Reveiw.

D. Special Revenue Funds Review.

E. Custodial Fund Review.

F. Debt Service Funds Review.

G. Impact Fee Funds Review

7. CLOSING COMMENTS

8. ADJOURNMENT
Adjourn to the Town Council Regular Meeting Tuesday, May 17, 2022 at 3:00 p.m.. being held in Town Council Chambers located at 6550 Yount Street.

I certify that a copy of this Town Council Agenda was posted at a location freelyaccessible to the public at Yountville Town Hall, 6550 Yount Street within the Town of Yountville, the Friday before the meeting. /s/ Eddy Gomez
Eddy Gomez, Town Clerk
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 6A
Yountville Town Council Staff Report
DATE: May 5, 2022
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

Fiscal Year 2022/2023 Budget Workshop #2 - General Fund, Special Revenue Funds, Tourism Improvement District Fund, Impact Fee Funds and Debt Service Funds.

DISCUSSION/BACKGROUND
During the February 1, 2022 (Budget Workshop #1) Town Council meeting, staff presented budget parameters to begin crafting the Fiscal Year 2022/2023 budget. The Town Council approved a process to adopt the budget including two additional workshops scheduled for Thursday, May 5th from 1:00pm to 4:00pm and Thursday, May 19th from 1:00pm to 4:00pm.

Staff has prepared the proposed budget for Fiscal Year 2022/2023 and will present the full budget via the workshops. The purpose of the workshops is for the Town Council to review the proposed budgets, provide feedback or recommend changes, and understand the Town’s fiscal health and financial plan. It is also an opportunity for staff and Town Council to receive public comments regarding the proposed budget.

Budget Workshop #2 will include review and discussion of the following; All General Fund Departments
Other Post-Employment Benefits (OPEB) Reserve Fund 02
PERS Unfunded Actuarially Accrued Liability (UAAL) Reserve Fund 03 Emergency Reserve Fund 04
Revenue Stabilization Reserve Fund 05
Special Revenue Funds:

Public Education and Government Access (P.E.G.) Fund 21 Public Art Program Fee Fund 23
Housing Grant Fund 24
Fire Emergency Services Fund 28
CASp Certification and Training (SB 1186) Fund 30
Housing Opportunity Fund 70
Measure S Affordable and Workforce Housing Fund 71
Tallent Lane Private Road Benefit District Fund 95
Mesa Court Drainage Benefit District Fund 96
Tourism Improvement District (TID) Assessment Fund 22
Impact Fee Funds 41-46
Debt Service Funds 53, 54, and 55

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? Yes

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves. Visionary Leadership: The Town's leadership maintains an open-minded, forward-thinking decisionmaking process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.

Briefly Explain Relationship to Strategic Plan Goal and Objective. The budget is the Town Council's financial plan of the fiscal year and is developed with goals and objectives to support outcomes related to the Strategic Plan. The budget provides the financial resources that enable staff to complete the work necessary to support those outcomes.

RECOMMENDATION
Receive staff report and direct questions to staff.

Receive public comment.

Conduct Council discussion on proposed Fiscal Year 2022/2023 budget.

Direct staff to proceed with the budget as proposed or recommend changes.

Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: {{section.number}}%
Yountville Town Council Staff Report
DATE: May 5, 2022
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

General Fund Summary Review

DISCUSSION/BACKGROUND
The Town Council will review and discuss the Fiscal Year 2022/2023 proposed budget for the General Fund Summary, as follows:

General Fund Summary

1. General Fund Summary

2. General Fund Revenues

3. General Fund Expenditures
Town of Yountville Fiscal Year 2022/2023 Operating Budget General Fund Overview
Revenues, Expenditures, Transfers and Fund Balance Allocations General Fund Revenue
2019/2020 Actual 2020/2021 Actual 2021/2022 Budget 2021/2022 Estimated 2022/2023 Proposed Transient Occupancy Tax
Transient Occupancy Tax $5,668,869 $4,821,407 $5,250,000 $7,000,000 $7,500,000 TRANSIENT OCCUPANCY TAX TOTAL $5,668,869 $4,821,407 $5,250,000 $7,000,000 $7,500,000 Property Taxes
Property Tax Secured $1,215,339 $1,277,347 $1,288,900 $1,288,900 $1,328,500 Property Tax In Lieu(VLF Swap) $737,114 $760,948 $781,710 $781,710 $785,000 Property Tax Unsecured $37,600 $37,052 $39,890 $39,890 $39,000 Property Tax Collection Fee -$10,260 -$10,310 -$10,500 -$10,500 -$10,500 PROPERTY TAXES TOTAL $1,979,793 $2,065,037 $2,100,000 $2,100,000 $2,142,000 Sales Taxes
Sales Tax $1,425,919 $1,115,984 $1,250,000 $1,250,000 $1,550,000 Sales Tax Public Safety $22,372 $25,791 $20,000 $21,253 $20,000 SALES TAXES TOTAL $1,448,291 $1,141,775 $1,270,000 $1,271,253 $1,570,000 Intergovernmental Revenue
Other Federal Revenue $0 $354,765 $279,142 $354,765 $0
State Cops Program $155,948 $156,727 $135,000 $150,545 $144,000 Other State Revenues $0 $0 $50,000 $50,000 $0
State CARES CV-19 Relief $0 $50,000 $0 $0 $0
State Hoptr $3,904 $3,795 $3,500 $3,500 $3,500
St Motor Vehicle In Lieu $2,321 $2,151 $2,000 $3,400 $2,500 INTERGOVERNMENTAL REVENUE TOTAL $162,173 $567,438 $469,642 $562,210 $150,000 Rents & Concessions
Rental Government Buildings $146,500 $246,979 $214,725 $214,725 $251,000 Community Hall Rental $23,356 $7,233 $24,000 $42,000 $35,000 Other Facility Rental Charges $15,564 $4,923 $12,000 $34,000 $24,000 Park Rentals $6,615 $6,426 $4,000 $14,500 $14,000
Community Center Rental $6,060 $8,256 $6,500 $12,500 $12,000 Elec. Veh. Charging Station $692 $862 $600 $1,500 $1,000 RENTS & CONCESSIONS TOTAL $198,787 $274,679 $261,825 $319,225 $337,000 Other Taxes
Franchise Tax $132,955 $115,593 $145,000 $145,000 $159,400 Real Property Transfer Tax $67,746 $37,629 $36,000 $176,701 $25,000 OTHER TAXES TOTAL $200,701 $153,222 $181,000 $321,701 $184,400 Parks & Recreation Fees
Camp Program Fees $97,227 $83,083 $105,000 $150,000 $125,000 Class Fees $53,929 $20,678 $40,000 $55,000 $53,000
Afterschool Program $93,145 $17,407 $6,500 $160 $0
Excursion Fees $11,407 $10 $12,000 $3,500 $15,000
Events Fees $16,276 $7,511 $2,000 $5,000 $2,000
Sports Program Fees $4,204 $15 $700 $7,000 $7,500
PARKS & RECREATION FEES TOTAL $276,188 $128,704 $166,200 $220,660 $202,500 Charges for Service
Planning Service Charge $61,010 $78,380 $45,000 $45,000 $75,000 Parking Mgmt- Vehicle Reg. Fee $61,936 $5,836 $50,000 $50,000 $50,000 Conditional Use Permit Fee $25,268 $52,559 $27,000 $27,000 $27,000 Rental Program Registration $19,568 $18,519 $20,000 $20,000 $20,000 Way Finding Signage Fees $10,791 $12,136 $10,000 $10,000 $12,500 Parking Mgmt- Off Site Parking $8,400 $3,458 $10,000 $10,000 $10,000 Engineering Service Charges $7,176 $1,741 $2,500 $500 $1,000 Storefront Display Monitoring $504 $1,383 $0 $0 $0
CHARGES FOR SERVICE TOTAL $194,653 $174,012 $164,500 $162,500 $195,500 Licenses & Permits
Building Permits $81,538 $55,618 $80,000 $80,000 $95,000 Plan Checks $37,835 $23,754 $25,000 $37,594 $55,000
Business License $19,475 $23,429 $18,000 $18,000 $19,000 Encroachment Permit $9,557 $17,010 $10,000 $13,165 $10,000 Tech Upgrade Fee $0 $5,561 $5,000 $5,000 $5,000
Special Event Permit $4,152 $640 $2,500 $2,500 $2,500
Tree Removal In Lieu Fee -$8,724 $6,253 $2,000 $4,005 $2,000 2019/2020 Actual 2020/2021 Actual 2021/2022 Budget 2021/2022 Estimated 2022/2023 Proposed Tree Removal Permit $819 $774 $1,000 $1,000 $1,500
Digitization Fee $0 $56 $500 $500 $500
Cannabis Delivery Permit $0 $250 $250 $250 $100
Minor Home Occ Permit $217 $160 $150 $150 $150
LICENSES & PERMITS TOTAL $144,869 $133,505 $144,400 $162,164 $190,750 Miscellaneous
Refunds & Reimbursements $52,871 $69,432 $22,000 $34,672 $24,000 Art Donations/Comm $16,748 $33,913 $40,500 $40,500 $58,500 Art Sales $0 $111,961 $0 $44,000 $0
Miscellaneous Revenue $12,394 $22,431 $62,500 $22,732 $1,000 Donations & Contributions $0 $430 $9,500 $4,000 $8,500
Sales Of Property & Equipment $0 $2,949 $0 $1,290 $0
Unclaimed Funds Revenue $1,620 $108 $0 $250 $100
MISCELLANEOUS TOTAL $83,634 $241,223 $134,500 $147,444 $92,100 Fines & Forfeitures
Administrative Fines - Penalties $45,341 $63,432 $2,500 $68,384 $7,500 Vehicle Code Fines $948 $423 $1,000 $500 $500
FINES & FORFEITURES TOTAL $46,288 $63,856 $3,500 $68,884 $8,000 Investment Earnings
Interest Income $66,512 $21,488 $25,000 $20,000 $20,000 Investment Market Adjustment $38,270 -$57,074 $0 $0 $0
INVESTMENT EARNINGS TOTAL $104,782 -$35,586 $25,000 $20,000 $20,000 TOTAL $10,509,028 $9,729,271 $10,170,567 $12,356,041 $12,592,250 General Fund Expenditures
2019/2020 Actual 2020/2021 Actual 2021/2022 Budget 2021/2022 Estimated 2022/2023 Proposed Community Promotion $370,646 $345,519 $411,758 $407,633 $416,143 Town Manager's Office $510,770 $449,852 $433,040 $432,831 $569,566 Town Clerk $347,807 $345,017 $409,770 $437,302 $590,483 Town Attorney $160,036 $126,314 $196,500 $196,500 $196,000 Risk Management $40,374 $53,456 $78,350 $62,050 $78,350 Non-Departmental $66,307 $81,411 $175,100 $226,866 $221,700 Finance $565,483 $512,451 $557,308 $565,360 $747,765
Council & Mayor $97,171 $91,654 $145,812 $124,511 $142,455 Parks & Recreation
Admin & Services $542,246 $403,836 $442,759 $442,370 $520,998 After School $139,201 $70,660 $26,042 $25,422 $0
Camp $126,201 $111,892 $134,451 $134,197 $167,487
Community Center $420,215 $251,018 $277,580 $277,481 $319,957 Community Events & Programs $170,079 $104,419 $147,238 $146,518 $200,291 Leisure Programs $255,778 $182,297 $261,236 $260,930 $329,021 Sports Programs $53,092 $29,400 $43,628 $44,125 $58,946 Yountville Arts Programs $27,799 $134,142 $61,145 $77,466 $93,767 PARKS & RECREATION TOTAL $1,734,612 $1,287,664 $1,394,078 $1,408,508 $1,690,466 Planning & Building $1,101,106 $861,890 $1,018,867 $1,027,744 $1,158,674 Public Safety
Fire & Emergency Services $544,146 $425,605 $605,050 $605,050 $759,022 Law Enforcement $1,028,925 $1,167,363 $1,195,299 $1,195,299 $1,232,873 PUBLIC SAFETY TOTAL $1,573,071 $1,592,968 $1,800,349 $1,800,349 $1,991,895 Public Works
Engineering/Administration $633,282 $680,195 $702,380 $684,899 $795,907 Government Buildings $417,724 $472,907 $501,898 $494,596 $551,938 Park Maintenance $574,389 $536,436 $559,279 $554,666 $671,862 Street Maintenance $354,754 $324,817 $383,225 $381,938 $424,216 PUBLIC WORKS TOTAL $1,980,149 $2,014,355 $2,146,782 $2,116,099 $2,443,922 TOTAL $8,547,531 $7,762,549 $8,767,715 $8,805,754 $10,247,419 Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 6C
Yountville Town Council Staff Report
DATE: May 5, 2022
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

General Fund Department Review

DISCUSSION/BACKGROUND
The Town Council will review and discuss the Fiscal Year 2022/2023 proposed budget for the General Fund Departments, as follows:

1. Town Council/Mayor (01-1001)

2. Town Clerk (01-1110)

3. Non-Departmental (01-1010)

4. Information Technology and Communications (01-1011)

5. Community Promotion and Programs (01-1015)

6. Town Manager (01-1101)

7. Risk Management (01-1103)

8. Town Attorney (01-1105)

9. Finance (01-1102)

10. Other Post-Employment Benefits Reserve (OPEB) (02-1900)

11. PERS Unfunded Actuarilly Accrued Liability Reserve (03-2000)

12. Emergency Reserve Fund (04)

13. Revenue Stabilization Reserve Fund (05)

14. Planning & Building (01-2115)

15. Public Safety Law Enforcement Services (01-3200)

16. Public Safety Fire & Emergency Medical Services (01-3201)

17. Public Works
o Administration (01-4301)
o Streets Maintenance (01-4305)
o Parks Maintenance (01-4320)
o Government Buildings (01-4325)

18. Parks & Recreation
o Administration (01-5405)
o Day Camp (01-5406)
o Community Center Operations (01-5408)
o After School (01-5409)
o Leisure Programs (01-5410)
o Sports Programs (01-5412)
o Community Events & Programs (01-5413)
o Yountville Arts Program (01-5415)

While the Mayor provides political leadership on local issues, the Mayor has no greater authority on the Council than any other Council Member. The Mayor and Council as a collective body is the legislative body. The Mayor and Council Members have no authority as individuals, and they must act by a majority to achieve their objectives.

Fiscal Year 2021/2022 Accomplishments
Successfully continue supporting the Economic Recovery Program which helped local businesses with recovery from closures during the early stages of the pandemic.

Appointed a qualified member of the community as Council Member to fill a vacancy due to the resignation of the former Vice Mayor.

Continued providing leadership via teleconference meetings in response to the State of California State of Emergency due to the pandemic.

Enacted six new ordinances.

Due to COVID-19 restrictions and commitment to public safety, the Town was unable to hold the following:

Annual Council Planning Retreat.

Board and Commission and Volunteer Annual Recognition Dinner.

Employee Appreciation Event.

Fiscal Year 2022/2023 Goals and Objectives
Continue supporting Town Council-led efforts.

Successfully transition to in-person meetings.

Utilize PrimeGov’s Meeting Viewer for electronic Town Council voting during live meetings.

Continue oversight of a fiscally responsible budget for Fiscal Year 2022/2023.

Renew the Town Council Annual Retreat which was suspended due to the pandemic.

Continue participation on various local and regional committees and boards representing Town interests.

Continue to work with Town Staff on improving Town services, facilities and infrastructure, energy conservation upgrades for Wastewater Treatment Plant (WWTP), maintenance levels and replacement schedules for water and wastewater lines, identification of core service levels, review of utility enterprise operations and rates necessary to support them.

Reinstate the following Council-led events that were suspended due to the pandemic:
o Board and Commission and Volunteer Annual Recognition Dinner o Annual Resident Bash
o Employee Appreciation Event
Budget Highlights
$22,500 has been budgeted for the return to in-person meetings, the Town Council Planning retreat, community workshops, and an employee appreciation event.

Did You Know?
As of April 2022:

The Town Council returned to in-person meetings while maintaining electronic public comment options [email protected] and the Speech Bubble option with the electronic agenda.

The Council participates in ten (10) county boards, six (6) regional boards, four (4) ad-hoc committees and two (2) standing committees.

Department Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Part Time $43,904 $49,914 $49,851 $46,261 $46,621 Medicare & Fica $3,310 $2,939 $3,566 $3,566 $3,566
Health Insurance $22,703 $20,581 $29,500 $23,400 $25,000 Dental Insurance $2,561 $2,403 $2,900 $2,900 $3,000
Vision Insurance $826 $1,250 $2,500 $2,500 $2,500
Life/Disability Insurance $224 $197 $350 $350 $288
Allocated Liability Insurance $2,130 $2,573 $2,750 $3,110 $4,000 Allocated Wrkrs Comp Insurance $1,780 $1,672 $1,445 $1,424 $1,480 TOTAL $77,437 $81,528 $92,862 $83,511 $86,455
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Technology Stipend $466 $0 $0 $0 $0
Other Supplies & Materials $77 $485 $1,500 $1,500 $1,500 Conference & Travel $6,253 $2,817 $20,000 $15,000 $22,000 Meetings & Training $4,891 $6,141 $21,950 $15,000 $22,500 Other Community Support $8,046 $683 $9,500 $9,500 $10,000 TOTAL $19,734 $10,126 $52,950 $41,000 $56,000
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Council & Mayor $97,171 $91,654 $145,812 $124,511 $142,455 TOTAL $97,171 $91,654 $145,812 $124,511 $142,455
Back to Table of Contents
Department Overview
The Non-Departmental budget supports a variety of expenses not associated with a particular department but necessary for daily operations in the administration. The budget includes general supply expenses such as office furniture, workstation chairs, the employees’ Town Logo Wear Program, office supplies, and postage. This budget also supports contract services to Napa County Recycling Program, the County of Napa Animal Shelter’s cost share allocation, and the Town Council Annual Planning Retreat. This budget also includes funding for dues and subscriptions to agency memberships in the local government field to support professional development of the Town Council. This department includes a designated Town Manager contingency of $45,000 for unanticipated expenditures which may occur during the year.
2021/2022 Accomplishments
Town Council remained heavily involved in all local government agencies with meetings being held virtually during the pandemic. Held thirteen Town Council meetings via Zoom. Mayor John Dunbar successfully continued serving as the North Bay Division Representative to the Executive Committee.

Council Member Margie Mohler continues participation in Cal Cities North Bay Division Environmental Quality Policy Committee and the California Association of Local Agency Formation Commissions Board of Directors.

Vice Mayor Marita Dorenbecher continued participation in the League of California Cities North Bay Division and serves on the Revenue and Taxation Policy Committee.

Eric Knight continues participation in Cal Cities North Bay Division Environmental Quality Policy Committee as an alternative.

Utilized a part of the Town Manager Designated Contingency to update town hall office spaces in response to COVID protocols. Worked with Yountville Cemetery Association to build new cemetery fence. Worked with California Consulting Inc. to streamline Town processes for obtaining grants.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Non-Departmental Expenditures
General Fund Department 01-1010
In person Town Council meetings resumed in April 2022.

Fiscal Year 2022/2023 Goals and Objectives
Continued integration of adopted Town Council Strategic Plan in our budgeting.

Plan for Fall 2022 Council Candidate Orientation.

Plan for and hold Town Council Annual Planning Retreat.

Continue support for County operated animal control shelter services and the County recycling program.

Budget Highlights
The Animal Shelter cost-share will continue at $32,000 for Fiscal Year 2022/2023. $50,000 budgeted in Contract Services for contract with California Consulting Inc.

Continue to maintain a $45,000 Town Manager Designated Contingency for non-recurring, unanticipated expenditures which may occur during the year.

Budget includes $9,500 in funding for the anticipated costs of the Town’s share of participation in the Napa Countywide Climate Action Committee JPA.

Did You Know?
Participating in the Animal Shelter cost share-allocation helps keep the Town free of wildlife and support pets without homes.

Department Expenditures
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Office Supplies $10,485 $9,567 $11,500 $11,500 $12,000
Other Supplies & Materials $4,284 $3,174 $10,000 $22,725 $20,000 Postage & Printing $4,213 $2,800 $5,000 $5,000 $5,000
Dues & Subscriptions $15,933 $12,809 $32,100 $35,666 $37,700 Designated Contingency $0 $0 $45,000 $32,275 $45,000
Contract Services $31,393 $53,060 $71,500 $119,700 $102,000 TOTAL $66,307 $81,411 $175,100 $226,866 $221,700
Back to Table of Contents
Department Overview
The Information Technology & Telecommunications (IT&T) Department accounts for all operating and maintenance costs related to the Town’s computer network, workstation system, Wi-Fi hotspots, and fixed and portable telecommunications system. The costs associated with Information Technology and Telecommunications are allocated out to the departments who utilize such equipment or contractual services that support these systems.

The IT&T department recovers costs from user departments by the IT&T allocation which is adjusted annually based on the departments’ proportionate share of estimated expenses and assigned/maintained equipment units.

The Town of Yountville has consolidated and moved a significant portion of their server infrastructure to the cloud over the last two years. This has culminated in the Town of Yountville lowering their overall carbon footprint through a reduction in the use of electricity.

Network System Delivery Platform:

Portable Workstations, Laptops Serving: Town Clerk, General/Planning, Public Works, Wastewater Treatment Plant (WWTP), Parks and Recreation, Front Counter, Council Chambers 6 Servers
Primary System Software
Intermedia - Microsoft Exchange Service and Microsoft Office Applications Springbrook – Integrated Financial Accounting System
ESS – Employee Self-Service Module
PrimeGov - Video Web streaming (Town Council/ZDRB Meetings) ESRI Small Agency GIS Enterprise License
Communication Lines & Facilities
Wireless Facility – High-speed connection Town Hall to Community Hall/Community Center Wi-Fi Hotspots at Town Hall, Community Hall, and Community Center (3) Primary Network Printers Located in Town Administration and Parks and Recreation Department Buildings
Town of Yountville Fiscal Year 2022/2023 Operating Budget Information Technology &
Telecommunications Department
Expenditures
General Fund Department 01-1011
Website Consulting Support Services
Telecommunications Resources: Source One Communications for regular direct-line telephone and voice mail services. Radio communication equipment is assigned to various staff for emergency response Laserfiche Document Management
OpenGov Online Budgeting and Transparency Portal
Napa County GIS
Duo Multi-Factor Authentication Login
iWorq
Off-site Storage System
ASAP
ROK Technology SCADA System
Fiscal Year 2021/2022 Accomplishments
Maintained network/server environment for data storage, growth, and system redundancy.

Updated 10 employee workstations (annually per our replacement schedule). Some of those have been converted to laptop workstations for the ease of portability if needed to transition to remote work. Maintained, enhanced, and evaluated new vendor for Town website.

Fiscal Year 2022/2023 Goals and Objectives
Replace Meraki Switch and improve Firewall in Parks & Recreation which was previously deferred due to COVID-19. Maintain network/server environment for data storage, growth, and system redundancy.

Update employee workstations (annually per our replacement schedule).

Launch updated Town website.

Budget Highlights
This department is used for centralized accounting for the Town’s IT costs, the majority of which are charged back to departments based on number of devices supported. This budget increase is due to the IT department absorbing maintenance costs after the project launch. An example of this is the completion of Laserfiche/ECS, ESRI, iWorq, PrimeGov, OpenGov and Springbrook.

Contract services provided by Lescure Technology have increased slightly due to the increase of System support, GIS project support, and implementation of the Records Management Project. $20,000 in Telecommunications budget to upgrade existing 20+ year phone system architecture. $35,000 in Contract Services for new website and $10,000 for maintaining current website through transition.

Did You Know?
The Town provides employees, elected officials and board and commission members with official town email addresses and has issued 96 distinct email addresses.

The Town provides FREE Public WiFi at Town Hall, Community Center, Community Hall and Plaza.

Department Expenditures
All expenditures are allocated to departments (see Allocated IT Costs line item below), so total budget in this department shows zero.

Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Office Supplies $2,264 $1,182 $2,000 $2,000 $2,000
Other Supplies & Materials $4,656 $2,175 $4,500 $4,500 $2,000 Equipment Maintenance $0 $0 $5,000 $5,000 $5,000
Equipment Rental $24,940 $21,692 $35,000 $35,000 $35,000 Telecommunications $31,863 $28,601 $29,500 $29,500 $52,000 Internet & Network $21,777 $333 $5,400 $5,400 $26,900
Software And Licenses $134,926 $113,665 $222,325 $222,325 $236,335 Allocated IT Costs -$368,607 -$276,995 -$446,725 -$482,845 -$529,235 Contract Services $88,542 $87,327 $112,000 $148,120 $140,000 Machinery & Equipment < $10k $59,641 $22,020 $31,000 $31,000 $30,000 TOTAL $0 $0 $0 $0 $0
Back to Table of Contents
Department Overview
The Community Promotions and Programs budget supports community events, services, and programs which are free of charge or at a low cost to residents. Free community programs include the annual Emergency Preparedness Workshop and the Yountville Holiday Tree Lighting. This budget also provides funding for the contract with the Chamber of Commerce which provides tourism destination marketing and promotion services for the Town. Smaller cost items include advertising costs for events and public meetings, the Town’s newsletter, and sponsorship of Yountville Little League.

Through NVTA, the Town has purchased a new electric bus to replace the old Yountville Trolley which is expected to be up and running later this year. Rides will continue to be FREE of charge to passengers paid for by a Town subsidy.

Fiscal Year 2021/2022 Accomplishments
Successfully implemented the third year of the updated three-year Chamber of Commerce contract related to marketing and promotion of the Town.

Continued membership with the Napa County Hispanic Chamber of Commerce.

Provided funding to keep the Yountville Trolley free to the public.

Published twelve issues of the Yountville Connection Newsletter distributed with utility bills, through local distribution outlets, and displayed on the Town’s website.

The concluded Electric/Battery leaf-blower incentive program has distributed $5,113 to date for this fiscal year.

Fiscal Year 2022/2023 Goals and Objectives
Increase funding for the Town of Yountville Community Foundation administrative expenses from $1,500 to $1,750.

Provide marketing and promotional support for the new Electric Yountville Bus which is free to ride. Maintain expenses at current level.

Increase community outreach to support local programs.

Negotiate new Chamber of Commerce contract for destination marketing.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Community Promotion & Programs
Department Expenditures
General Fund Department 01-1015
Budget Highlights
The Chamber of Commerce three-year contract effective has a 3% increase for Fiscal Year 2022/2023 as per the agreement. Maintain $6,000 in funding for Emergency Preparedness programming events.

Did You Know?
Residents and visitors can register online to receive the Yountville Connection town newsletter directly to their email.

The Yountville Connection newsletter continued to be produced throughout the shutdowns/pandemic, providing information about upcoming events and important happenings in Town, including COVID-19 information and water conservation. The newsletter continues to be distributed to residents and businesses with their utility bills and displayed on the Town website the first of each month.

The Town’s Electric Leaf Blower Incentive Program which helps residents and gardnerners replace their gas-powered leaf blower with an electric or battery opereated blower to date we has issued 36 residential and 13 commercial rebates. A total of $8,938 has been disbursed over a two fiscal year period.
2,065 ride requests for the Yountville Trolley (local on demand transit) were received in 2021, and 1,893 of them were to many of the Town’s attractions.
2,831 total passengers completed a trip.
22 trips were for passengers in wheelchairs.

Response time for each trip was about 6 minutes.

Ridership was affected due to COVID-19 restrictions and needed maintenance repairs.

The Yountville Trolley is the only local bus transportation service that is free of charge to riders in Napa County.

The Ride the Vine app for the Yountville Trolley has 617 active accounts.

The new Yountville Electric Bus is called The Bee.

Department Expenditures
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Other Supplies & Materials $0 $0 $500 $500 $1,000
Advertising $358 $351 $2,000 $2,000 $4,000
Chamber Of Commerce $323,537 $298,537 $304,508 $304,508 $313,643 Emergency Preparedness $0 $0 $6,000 $6,000 $6,000
Leaf Blower Repl. Reimb. Program $0 $4,988 $10,000 $5,875 $0 Community Clean Up Day $0 $0 $5,000 $5,000 $5,000
Transit Subsidy $38,827 $38,836 $47,500 $47,500 $50,000 Town Newsletter $3,358 $2,782 $3,500 $3,500 $3,500
Small Projects Grant Program $1,148 $0 $3,000 $3,000 $3,000 Other Community Support $2,144 $0 $28,100 $28,100 $28,100 TOYCF Administrative Costs $1,137 $25 $1,500 $1,500 $1,750 Contract Services $138 $0 $150 $150 $150
TOTAL $370,646 $345,519 $411,758 $407,633 $416,143
Town Manager's Office and Finance Department Mission Statement "The mission of the Town Manager's Office and Finance Department is to provide a supportive foundation for Town departments and the community through the professional administration and efficient delivery of services consistent with industry standards." Commitment:
"Maintain long term financial health while meeting community and organizational needs." Back to Table of Contents
Department Overview
The Town Manager provides overall administration, leadership, and direction for the Town organization, functioning in a role like that of a Chief Executive Officer (CEO) in a private company. The Town Manager is appointed by, and serves at the will of, the Town Council.

The Town Manager’s Office is also directly responsible for oversight of the Town’s human resources, budgeting, purchasing, labor relations, public information, risk management and technology services operations. The Town Manager’s Office:

Oversees the Town’s organizational and fiscal management efforts, program development and evaluation processes, service delivery mechanisms, and organizational structure.

Coordinates the preparation of the annual Operating and Capital Budget.

Provides staff support to the Mayor and Town Council. Oversees the Town Council agenda process.

Administers contracts for law enforcement and fire & emergency medical services.

Administers the Town’s human resources and personnel functions.

Builds relationships with the community, including the business community. Addresses citizen complaints, inquiries, and requests. Works with key organizations to monitor and respond to proposed state and federal legislation. Works cooperatively within the region and state on issues affecting Yountville.

Town Manager is an ICMA-CM Credentialed Manager.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Town Manager's Office
Department Expenditures
General Fund Department 01-1101
Town Manager is serving as the immediate past President of the City Managers Department of the League of California Cities and is also on the board of directors for Cal-ICMA where he is a past president.

Town Manager also serves on the following boards:

CIRA (formerly PARSAC) – Treasurer
Napa Valley Tourism Improvement District – Treasurer
Yountville Chamber of Commerce – Treasurer
REgional Government Services - Board Member
Yountville Kiwanis Club – Board Member
Fiscal Year 2021/2022 Accomplishments
Provided support and direction toward the development of new policies and updates to the Town’s Zoning Ordinance and Design Review procedures for consistency with recently adopted General Plan and launch of Housing Element update process.

Served on the PARSAC merger with REMIF to create CIRA transition planning committee to provide for long-term sustainability of our risk insurance pool. Currently serves as Treasurer of the newly merged JPA.

Continued management of operating departments to maintain and deliver core services at Council directed level within available revenue – budget to support Town’s mission, control costs and restore funding to support capital infrastructure projects. Produced and delivered a balanced budget during COVID financial uncertainty.

Evaluated, updated, and revised Personnel, Human Resources and Risk Management laws, and practices, as necessary for compliance with COVID-19 protocols.

Continued to evaluate and implement enhanced citizen communications via the website, update of the website, use of new citizen engagement tools, and continue to increase the level of use of social media to inform residents.

Continued strong involvement with local NVTID-Yountville, Yountville Chamber of Commerce and role as a board member of the Napa Valley Tourism Improvement District Board (NVTID).

Continued to coordinate organization-wide implementation of GIS (Geographic Information System) with emphasis on planning and land use management this year.

Partnered with the Yountville Chamber on COVID Economic Recovery efforts.

Navigated a 25% organizational turnover over the past two years.

Fiscal Year 2022/2023 Goals and Objectives
Continue to work with Town Council and staff to navigate any residual economic effects and operational impacts related to the COVID-19 Pandemic local emergency situation.

Continue management of operating departments to maintain and deliver core services at Council directed level within available revenue – budget to support Town’s mission, control costs and restore funding to support capital infrastructure projects. Produce and deliver a balanced budget.

Evaluate, updated and revised Personnel, Human Resources and Risk Management laws, and practices, as necessary.

Continue to evaluate and implement enhanced citizen communications via the website, update of the website, use of new citizen engagement tools, and continue to increase the level of use of social media to inform residents.

Continue strong involvement with local NVTID-Yountville and role as a board member of the Napa Valley Tourism Improvement District Board (NVTID).

Budget Highlights
Budget reflects Management Analyst transition to Deputy Director of Human Resources and Information Technology and inclusion of th Management Fellow position.

Did You Know?
In 2021, the Town had 4,609 residents signed up to receive Nixle alerts. To date, the Town has 4,763 individuals signed up, an increase of 3.34%.

Human Resources Department successfully recruited for eight (8) full time positions this year! Department Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted
Budget 2021/2022 Estimated 2022/2023 Budget
Salaries - Full Time $255,841 $277,430 $227,976 $227,976 $300,022 Overtime $24 $0 $0 $0 $0
Medicare & Fica $3,667 $3,791 $3,306 $3,306 $4,350
Deferred Compensation $17,851 $20,534 $18,565 $18,565 $23,381 Payment-In Lieu Health $6,001 $6,000 $0 $1,100 $600
Health Insurance $16,609 $19,182 $28,311 $24,000 $32,814 Dental Insurance $2,532 $2,671 $1,656 $1,656 $2,347
Vision Insurance $500 $865 $1,125 $1,125 $1,125
Life/Disability Insurance $2,218 $2,606 $3,042 $3,042 $3,521 Tuition Reimbursement $0 $0 $240 $240 $240
Automobile Allowance $6,600 $7,200 $2,520 $2,520 $3,960 Cell Phone Allowance $2,640 $2,880 $2,064 $2,064 $2,160 Other Employee Reimbursement $1,002 $350 $750 $750 $1,350 Life Insurance Reimbursement $1,100 $1,200 $1,200 $1,200 $1,200 Pers Employer Rate $27,727 $31,291 $28,731 $26,000 $35,395 PERS Unfunded Accrued Liab $29,518 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $11,222
Allocated OPEB - Payment to Trust $29,253 $0 $0 $0 $11,222 Allocated Liability Insurance $13,797 $14,532 $15,812 $20,067 $22,608 Allocated Wrkrs Comp Insurance $11,523 $9,479 $7,584 $8,209 $8,433 TOTAL $428,404 $400,011 $342,880 $341,818 $465,951
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted
Budget 2021/2022 Estimated 2022/2023 Budget
Office Supplies $3,011 $354 $5,000 $3,000 $5,000
Other Supplies & Materials $1,814 $2,316 $400 $400 $400 Personnel Services $6,558 $7,076 $6,500 $13,700 $7,500
Allocated IT Costs $48,080 $32,413 $56,485 $56,485 $66,915 Conference & Travel $12,702 $3,978 $11,900 $6,000 $13,900 Meetings & Training $6,581 $1,945 $6,375 $6,375 $6,400
Dues & Subscriptions $3,619 $1,758 $3,500 $3,500 $3,500 TOTAL $82,366 $49,841 $90,160 $89,460 $103,615
Capital Outlay
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted
Budget 2021/2022 Estimated 2022/2023 Budget
Machinery & Equipment < $10k $0 $0 $0 $1,553 $0
TOTAL $0 $0 $0 $1,553 $0
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted
Budget 2021/2022 Estimated 2022/2023 Budget
Town Manager's Office $510,770 $449,852 $433,040 $432,831 $569,566 TOTAL $510,770 $449,852 $433,040 $432,831 $569,566
Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Administrative Assistant II 0.10 0.10 0.10 0.10
Deputy Director of HR & IT* 0.60 0.60 0.60 0.60
Financial Analyst/Accountant II 0.10 0.10 0.10 0.10
Management Fellow 1.00 1.00 0.50 1.00
Town Clerk 0.10 0.10 0.05 0.10
Town Manager 0.35 0.35 0.35 0.35
TOTAL 2.25 2.25 1.70 2.25
Deputy Director of HR & IT position was formerly titled Management Analyst II.

Town Manager's Office and Finance Department Mission Statement "The mission of the Town Manager's Office and Finance Department is to provide a supportive foundation for Town Departments and the community through the professional administration and efficient delivery of services consistent with industry standards." Commitment:
"Maintain long term Financial health while meeting community and organizational needs." Department Overview
The Finance Department is responsible for the financial management and oversight of all Town funds, provides centralized accounting, delivers administrative and project support to all departments, manages the Town's utility billing service, revenue collections, banking and bank card services, and provides customer service and information to the public. Primary services include:

Develop and monitor the Town's budget and produce the Town's Annual Comprehensive Financial Report. Manage the Town's cash and investments and prepare monthly/quarterly financial reports and other various management reports. Monitor Other Post-Employment Benefits (OPEB) and Pension Rate Stabilization Plan (PRSP) Trust Fund investment activity and coordinate routine actuarial valuation studies.

Advise Town Manager regarding debt financing and ensure compliance with debt covenants. Oversee general ledger and ensure accuracy of financial data.

Process and approve payroll, purchasing, accounts payable, and accounts receivable. Maintain and annually update the Town's Master Fee Schedule. Manage collections, accounting and reporting for the Town's Transient Occupancy Tax (TOT), Measure S Tax, and Napa Valley Tourism Improvement District Assessment. Offer internal support to Administration, Planning, Public Works, Utilities, Parks and Recreation, and Town Clerk departments, as well as the Town of Yountville Community Foundation non-profit organization.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Finance Department Expenditures
General Fund Department 01-1102
Fiscal Year 2021/2022 Accomplishments
Received the GFOA Distinguished Budget Presentation Award for the Town's 2021/2022 Operating Budget, as well as the GFOA Certificate of Achievement for Excellence in Financial Reporting for the Town's Comprehensive Annual Financial Report for June 30, 2021.

Continued the use of OpenGov Budgeting Software to modernize the process for producing the annual budget document and create reports to be viewed by the public on the Transparency Portal.

Implemented a paperless process for routing accounts payable invoices for approval using Laserfiche Workflows.

Issued Request for Proposal for Water and Wastewater Rate Study consultants to begin the process of developing a new five-year utility rate schedule.

Began work with consultants on the January 2022 OPEB Actuarial Valuation.

Fiscal Year 2022/2023 Goals and Objectives
Continue to provide Finance software training, especially to the new users within the organization, to promote better understanding and increased utilization of the system.

Receive the Distinguished Budget Presentation Award for the Town’s 2022/2023 Operating Budget.

Receive the GFOA Certificate of Achievement for Excellence in Financial Reporting for the Town’s Comprehensive Annual Financial Report for June 30, 2022.

Conduct an Impact Fee Study.

Budget Highlights
$75,000 budgeted for Impact Fee Study.
$13,500 budgeted for the annual audit; this cost is shared with the enterprise funds so remaining amount of the contract is budgeted in water and wastewater departments.

Did You Know?
The Finance Department page of the Town of Yountville website includes a link to the Town Transparency Portal which is updated every night with the Town’s financial information, allowing users to view revenues received and expenses incurred in real-time. To access the Transparency Portal, please visit the Finance Department page at www.townofyountville.com and select the “Transparency Portal” link within the Budget Information section.

You can also learn more about the staff on the Finance Team by visiting the Town of Yountville Finance webpage.

Department Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $190,877 $229,542 $234,188 $240,700 $277,863 Salaries - Part Time $2,357 $12,409 $2,751 $5,152 $15,159 Overtime $437 $146 $500 $500 $500
Medicare & Fica $3,282 $4,120 $3,606 $3,606 $5,189
Deferred Compensation $11,055 $13,666 $16,795 $16,795 $19,846 Payment-In Lieu Health $6,001 $6,000 $3,000 $3,000 $3,000 Health Insurance $16,251 $22,707 $25,543 $23,500 $26,655 Dental Insurance $3,257 $4,462 $3,601 $3,601 $3,543
Vision Insurance $742 $998 $913 $913 $913
Life/Disability Insurance $1,708 $2,384 $2,445 $2,445 $2,546 Tuition Reimbursement $0 $1,200 $960 $960 $960
Automobile Allowance $1,000 $2,400 $1,740 $1,740 $2,220 Cell Phone Allowance $3,040 $3,840 $1,752 $1,752 $1,752 Other Employee Reimbursement $300 $0 $1,139 $1,139 $1,139 2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Pers Employer Rate $19,768 $24,621 $26,627 $26,627 $32,997 PERS Unfunded Accrued Liab $22,811 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $13,760
Allocated OPEB - Payment to Trust $25,771 $0 $0 $0 $13,760 Allocated Liability Insurance $12,153 $12,150 $13,738 $15,529 $21,940 Allocated Wrkrs Comp Insurance $10,150 $7,925 $7,241 $7,132 $8,184 TOTAL $330,958 $348,570 $346,538 $355,090 $451,925
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Office Supplies $177 $821 $1,000 $1,000 $1,000
Other Supplies & Materials $752 $580 $1,000 $1,000 $1,000 Postage & Printing $2,393 $1,272 $3,000 $3,000 $2,500
Audit & Accounting Services $26,095 $22,083 $30,000 $38,500 $25,000 Bank & Fiscal Agent Fees $849 $4,791 $2,000 $2,000 $2,000 Allocated IT Costs $42,070 $29,465 $51,350 $51,350 $60,830 Conference & Travel $4,184 $1,040 $8,300 $3,300 $8,300
Meetings & Training $8,580 $3,972 $14,000 $10,000 $14,000 Dues & Subscriptions $986 $1,377 $2,620 $2,620 $2,160
Contract Services $148,441 $98,479 $97,500 $97,500 $179,050 TOTAL $234,526 $163,880 $210,770 $210,270 $295,840
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Finance $565,483 $512,451 $557,308 $565,360 $747,765
TOTAL $565,483 $512,451 $557,308 $565,360 $747,765
Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Accounting Assistant 0.10 0.10 0.10 0.10
Administrative Assistant II 0.10 0.10 0.10 0.10
Deputy Director of HR & IT* 0.20 0.20 0.20 0.20
Finance Director 0.50 0.50 0.50 0.50
Financial Analyst/Accountant II 0.60 0.60 0.60 0.60
Management Analyst II 0.35 0.25 0.25 0.25
Town Manager 0.08 0.08 0.08 0.08
TOTAL 1.93 1.83 1.83 1.83
*Deputy Director of HR & IT position was formerly titled Management Analyst II.

Back to Table of Contents
Department Overview
The Risk Management Department accounts for the costs of participation in CIRA (California Intergovernmental Risk Authority) formerly PARSAC, a public Joint Powers Authority (JPA).

Effective July 1, 2021, CIRA merged with REMIF to form California Intergovernmental Risk Authority (CIRA). CIRA will provide the Town’s insurance coverage’s, proactive employee safety and risk management support & training. The costs of the Town’s liability, workers’ compensation, property, and errors & omissions insurances are charged out to all departments based on a per-employee allocation formula. The Town Manager serves as the Town’s designated CIRA Board representative and currently services as an elected officer of the CIRA Board as its Treasurer.

CIRA membership benefits support risk management practices through:

Consultation: CIRA's experienced risk management staff supports Town staff as resource specialists in areas such as:

Litigation Management
Proactive Incident and Claim Resolution
Representation at Mediation and Settlement Conferences
Preserving Government Immunities
Specialist and Resource Referrals
Legislative and Regulatory Compliance
Contractual Risk Transfer
Loss Prevention: Good management begins with an effective loss prevention program. CIRA supports members' efforts by assisting in identifying and managing risks through methods such as:

On-Site Risk Assessments
Post-incident Assistance and Mitigation
Operational Best Practices Policy Templates
Town of Yountville Fiscal Year 2022/2023 Operating Budget Risk Management Department Expenditures
General Fund Department 01-1103
Member Training: A variety of options are available to members to help educate and train governing bodies, management and employees on muncipal operations and risk management including:

Video and Print Resource Libraries
Regional and On-Site Training Programs
Personalized Risk Management Training
Web-based OSHA compliant Safety Courses Web-based Employment Practices Courses Safety Grant Program
Program Information: The Liability Program provides coverage to $35 million per occurrence for general and automobile liability and public officials’ errors and omission. CIRA self-funds coverage up to $1 million; losses that exceed this amount are covered via the CSAC Excess Insurance Authority. The Town’s self-insured retention is $20,000 for each occurrence. The Liability Program is experience-rated, meaning premiums are based on loss experience.

Employment Practices Liability (EPL) coverage is provided through the Employment Risk Management Authority (ERMA) up to $1 million and California State Association of CountiesExcess Insurance Authority (CSAC-EIA) provides coverage in excess of $1 million, up to the program limit per occurrence. The Workers’ Compensation Program provides coverage up to statutory limits per occurrence, including volunteers. CIRA self-funds up to $500,000 and losses in excess of this amount are covered via the Local Agency Workers’ Compensation Excess Pool (LAWCX) and reinsurance. CIRA provides a dedicated Workers’ Compensation Unit which is responsive to employees and ensures their needs are met and they are returned to work appropriately. This Program is also experience-rated. The Town changed from a coverage from the first dollar of each claim to a $5,000 SIR effective FY 2018-19. This resulted in a premium decrease but included the establishment of a new Workers Compensation Claim Reserve Fund to address costs that fall in the self-retention level.

The Workers’ Compensation ($150,000), Liability ($185,000), and property insurance ($60,000) line items are being allocated directly to departments and are no longer budgeted in Risk Management. Administrative oversight costs, employee safety committee and risk management costs that are not directly allocated to departments remain in this budget.

Fiscal Year 2021/2022 Accomplishments
Adjusted and managed Town’s risk management policies and procedures by adopting new policies and procedures related to continued service delivery in COVID19 pandemic situation. Complied with all applicable and changing Federal and State mandates related to business operations during pandemic.

Continued to be proactive assisting with risk management and prevention of potential litigation and workers compensation claims through the implementation of appropriate policies, procedures, and staff training and development including appropriate online training.

Continued to review and update appropriate CIRA recommended best practices where applicable:
current focus on confined space entry and emergency preparedness. Maintained liability claim reserve fund at $50,000 which is $20,000 more than the $30,000 minimum funding level required. Maintained $10,000 SIR to continue Workers Compensation Program and continue Workers Compensation Claim Reserve Fund. Obtined additional CIRA Employee Relations and Safety Grant opportunities.

Fiscal Year 2022/2023 Goals and Objectives
Continue to actively seek to update and improve upon Town’s risk management policies and procedures by adopting new policies and procedures with a focus at the departmental operating level.

Continue to be proactive assisting with risk management and prevention of potential litigation and workers compensation claims through the implementation of appropriate policies, procedures, and staff training and development including appropriate online training.

Continue to review and update appropriate CIRA recommended best practices where applicable: current focus on urban forestation and park maintenance programs. Maintain liability claim reserve fund at $50,000 which is $20,000 more than the $30,000 minimum funding level required. Maintain $10,000 SIR to continue Workers Compensation Program and continue Workers Compensation Claim Reserve Fund.

Apply for additional CIRA Employee Relations and Safety Grant opportunities.

Budget Highlights
Funding is included for contract services for Employee Training and Development Services, Liebert, Cassidy & Whitmore Affordable Care Act Analysis and Training Consortium Dues, and CIRA Employment Practices Grant.

Did You Know?
We take safety seriously! The Town discusses safety at quarterly all-employee meetings. A wide variety of topics are covered including ergonomics, accident prevention, and active shooter training response training.

Parks and Recreation has an extensive employee orientation program including annual employee safety responsibilities for summer part-time and seasonal employees.

Department Expenditures
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Other Supplies & Materials $11,465 $11,170 $11,200 $11,200 $11,200 Conference & Travel $0 $250 $850 $850 $850
Liability Claims $11,303 $0 $15,000 $15,000 $15,000
Workers Compensation Claims $0 $0 $10,000 $10,000 $10,000 Unemployment Insurance $5,087 $30,185 $5,000 $5,000 $5,000 Contract Services $12,518 $11,851 $36,300 $20,000 $36,300 TOTAL $40,374 $53,456 $78,350 $62,050 $78,350
Program Revenue
, , , , ,
, , , , ,
(3801) Refunds & Reimbursements
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Back to Table of Contents
Department Overview
The Town Attorney serves as the primary legal adviser to the Town Council and provides legal guidance and support to Town staff in a quasi-department head role. The Town Council contracts with the law firm of Colantuono, Highsmith & Whatley PC for legal services. Gary Bell serves as the Town Attorney. The Town Attorney’s core services include:

Serves as the legal advisor for the Town Council and attends all Town Council meetings and other key Town-related meetings as required.

Provides legal advice and direction to Town staff related to town projects and operations.

Represents the Town in certain litigation matters and enforcement of the municipal code.

Reviews and proposes updates to the Municipal Code to respond to changes in the law or to reflect Town needs.

Drafts or reviews all proposed ordinances, resolutions, and contracts.

Assists risk management and insurance pool in processing and evaluating all personal injury, property damage and other monetary claims against the Town, including managing claims litigation and outside counsel as necessary.

The Town Attorney represents the Town as a whole and does not provide legal advice to individuals or citizens. The Town Attorney’s office is an independent contractor, and all billed amounts include all administrative and legal support services and are therefore not directly comparable to salaries paid to individuals performing similar work.

Fiscal Year 2021/2022 Accomplishments
Advised on all aspects of the COVID-19 pandemic and related federal, state, and local laws, orders, declarations.

Assisted with implementation, revision, and extension of the Economic Recovery Program (formerly the Business Transition Support Program).

Revised and drafted a comprehensive update to Title 17 (Zoning) and Title 18 (Design Standards) of the Yountville Municipal Code.

Revised and drafted Phase II Water Conservation Measures and updates to the water shortage emergency provisions of the Yountville Municipal Code.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Town Attorney Department Expenditures
General Fund Department 01-1105
Drafted Municipal Code amendments to: (i) implement SB 1383 Organics Waste Disposal, and (ii) implement SB 9 housing legislation.

Represented the Town in code enforcement proceedings.

Drafted contracting forms and various agreements to facilitate Town projects.

Fiscal Year 2022/2023 Goals and Objectives
Provide fair and accurate advice to the Town Council in all matters before them.

Support and advise Town staff so they may efficiently and effectively achieve their goals.

Enforce the Municipal Code and assist staff in achieving compliance.

Provide timely legal review of all Town contracts, agreements, and agenda reports presented for Town Attorney review.

Review and update Municipal Code to respond to changes in law or Town policy.

Budget Highlights
The budget for regular contract services is $196,000 which includes a monthly retainer amount and funding for additional projects or needs.

The Town Attorney and his staff have been within the budgetary amounts identified within their monthly retainer for general municipal services. Some matters, including litigation and code enforcement matters, may require additional budgetary amounts from the Legal Contingency Fund. These amounts are approved in advance by the Town Council or Town Manager.

Legal services required by the Town include a review of contracts, agreements, ordinances, and other advisory functions.

Did You Know?
The Town Attorney serves as the North Bay Division’s representative on the Legal Advocacy Committee of the League of California Cities and was selected from among committee members to serve on the Executive Committee of the Legal Advocacy Committee
The Town Attorney’s office includes 38 attorneys with a wide range of specializations.

Department Expenditures
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Postage & Printing $0 $0 $1,500 $1,500 $1,000
Contract Services $160,036 $126,314 $195,000 $195,000 $195,000 TOTAL $160,036 $126,314 $196,500 $196,500 $196,000
Back to Table of Contents
Department Overview
The Town Clerk Office provides town-wide oversight for legislative proceedings and professional support to the Town Council, Town Manager, and Town Staff. The Town Clerk administers municipal elections, campaign finance and conflict of interest regulations. The Town Clerk Office administers the town-wide Electronic Records Management Program through its system Laserfiche to maintain the integrity of documented actions of the legislative bodies, and accessibility of information to the public. This office performs all the mandated functions under the United States Constitution, the Constitution of the State of California, State Codes, and the Town of Yountville Municipal Code.

The Town Clerk Office is comprised of one full-time Town Clerk/Records Manager and one full-time Management Analyst/Deputy Town Clerk.

Town Council and Boards, Committees, and Commissions Support - The Town Clerk staff prepares the Council agendas and agenda packets for the Town Council and provides broadcasting and streaming of meetings via local cable channel 28 and YouTube.

Legislative History - The Town Clerk attends meetings of the Town Council and maintains the legislative history of the Town.

Public Information Records – The Town Clerk Office provides an array of general information and services to the public including codification of the Municipal Code and providing easy access to public records via the Document Central, the Public Records Act Request Form through the Town’s website and at Town Hall. All questions, comments, or suggestions can be submitted via the new Town Clerk Office’s email address [email protected].

Town of Yountville Fiscal Year 2022/2023 Operating Budget Town Clerk Department Expenditures
General Fund Department 01-1101
Townwide Records Management – The Town Clerk department is responsible for maintaining the Town’s Records Retention Schedule and providing departments with guidance on policies and best practices of records management. Staff has been implementing and maximizing the transition of paper records to electronic records management via Laserfiche. This system is constantly being updated with new records for greater public access to Town documents over the internet.

Conflict of Interest Code – The Town Clerk is the local Filing Officer for the State of California for all local Public Officials who are required to file their Statements of Economic Interests Form 700. All designated employees, elected officials and appointed commissioners are required to file conflict of interest statements with the Town Clerk. The Town Clerk maintains regulations and forms under the State’s Political Reform Act.

Elections – The Town Clerk administers the Town’s elections including the nomination process for candidates, processing of initiative petitions and council-sponsored ballot measures.

Fiscal Year 2021/2022 Accomplishments
Recruited and hired the first Management Analyst/Deputy Town Clerk for the Town Clerk’s Office who performs records coordination.

Conducted the appointment of a new Councilmember due to the resignation of the former Vice Mayor in January 2022.

Began implementation of the Community Engagement/Communications function within the Town Clerk’s Office.

Successfully completed the succession plan of the Town Clerk position due to the retirement of former Town Clerk Michelle Dahme.

Implemented a new Town Clerk’s Office email [email protected] allowing other staff members access to important information if the Town Clerk is out of the office.

Fiscal Year 2022/2023 Goals and Objectives
Create a community engagement and outreach hub to increase communication from Town Hall Assist the Planning Department and Human Resources with the implementation of workflows and forms with Laserfiche.

Successfully carry out local elections for two Council Member seats and one Mayor seat.

Transition to a new website platform to provide better communication outreach to the residents of Yountville.

Continue scanning old archives and records into the records management system Laserfiche.

Budget Highlights
Increase of $2,500 to $70,000 in Elections due to being an election year. $40,000 added for new Laserfiche workflows for the Planning & Building Department which will facilitate records retention for the Town.

Increase of $4,500 to $9,000 in Conference & Travel for two full-time staff members within the Town Clerks Office.
$133,500 in Contract Services due to increased costs of services and to support the completion of Planning & Building Department scanning project of permanent records and large documents. $7,000 for advertising to support increased level of engagement with the community.

Did You Know?
Members of the public can provide public comment electronically via email at [email protected] or using the Speech Bubble feature found with the HTML agendas at www.townofyountville.com/meetings.

Information on how to run for Council seats in 2022 can be found at www.townofyountville.com/elections.

Candidates filing Campaign Statements can be viewed at https://ssl.netfile.com/static/agency/toy/.

Candidates, elected members and designated staff filing Statements of Economic Interest can be viewed at https://public.netfile.com/pub/?aid=TOY.

Department Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $117,291 $131,801 $162,291 $205,395 $215,462 Salaries - Part Time $21,897 $6,265 $0 $0 $0
Medicare & Fica $3,357 $2,306 $4,473 $2,978 $3,124
Deferred Compensation $7,464 $7,602 $10,510 $13,527 $14,723 Payment-In Lieu Health $6,001 $6,000 $6,000 $6,000 $5,400 Health Insurance $1,838 $1,996 $21,521 $26,744 $13,736
Dental Insurance $1,253 $1,359 $2,816 $3,182 $2,146
Vision Insurance $0 $379 $1,000 $1,250 $1,000
Life/Disability Insurance $1,135 $1,316 $2,156 $2,663 $2,280 Tuition Reimbursement $0 $0 $120 $120 $120
Cell Phone Allowance $400 $320 $1,056 $1,536 $1,920
Other Employee Reimbursement $0 $0 $1,200 $1,500 $1,200 Pers Employer Rate $14,859 $17,887 $17,825 $21,097 $16,095 PERS Unfunded Accrued Liab $22,868 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $10,516
Allocated OPEB - Payment to Trust $13,510 $0 $0 $0 $10,516 Allocated Liability Insurance $6,372 $7,195 $7,878 $8,905 $16,682 Allocated Wrkrs Comp Insurance $5,322 $4,694 $4,903 $4,090 $6,222 TOTAL $223,565 $189,121 $243,749 $298,987 $321,143
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Office Supplies $418 $347 $1,300 $1,300 $1,500
Other Supplies & Materials $164 $933 $1,200 $1,200 $1,500 Advertising $0 $0 $600 $600 $7,000
Elections $470 $46,462 $2,500 $2,500 $70,000
Allocated IT Costs $20,036 $14,736 $25,670 $25,670 $30,420 Conference & Travel $5,093 $250 $4,500 $4,500 $9,000
Meetings & Training $210 $1,647 $13,000 $13,000 $15,000 Dues & Subscriptions $345 $410 $495 $495 $1,420
Contract Services $97,506 $91,111 $89,050 $89,050 $133,500 TOTAL $124,242 $155,896 $138,315 $138,315 $269,340
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Town Clerk $347,807 $345,017 $382,064 $437,302 $590,483 TOTAL $347,807 $345,017 $382,064 $437,302 $590,483
Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Administrative Assistant II 0.10 0.10 0.10 0.10
Deputy Town Clerk/Records Coordinator 0.00 0.00 0.00 1.00 Interim Deputy Town Clerk / Town Clerk 0.00 0.00 1.00 0.00 Town Clerk 0.90 0.90 0.45 0.90
TOTAL 1.00 1.00 1.55 2.00
Back to Table of Contents
Department Overview
The Town’s employee benefit program provides for retiree health benefits for those employees who meet the eligibility requirements established by CalPERS. The vesting requirements established by Town Council, per resolution number 2796-09 approved on June 30, 2009, apply to employees hired after that date. The resolution approved the state’s vesting requirements for retiree health benefits for future Town retirees in compliance with applicable state regulations and the Public Employee’s Medical and Hospital Care Act (PEMHCA). The purpose of the OPEB Department is to account for the funding and costs of the Town’s Other Post-Employment Benefits (Retiree Health Benefits). Costs include premiums paid for current retirees and an annual contribution to the OPEB Trust for funding future retiree benefits.

On March 15, 2011, Town Council approved Resolution Number 2953-11 Authorizing Establishment of an IRS Section 115 Irrevocable Trust Fund for OPEB. Funds transferred to the OPEB Trust will be invested in accordance with Town Council policy adopted June 21, 2011, Resolution Number 2974-11. Over the years the Town has been successful in building a healthy reserve balance in the trust to fund future OPEB liabilities. Town Council established an OPEB funding policy with the adoption of resolution number 3188-14 on June 17, 2014 to fully fund the Actuarially Determined Contribution (ADC).

Government Accounting Standards Board (GASB) Statement 75 (which replaces prior Statement 45) requires the Town to have an Actuarial Valuation prepared routinely to meet the new standards. The Town contracted with MacLeod Watts to prepare this Actuarial Valuation, which was most recently completed in June 2020. The Town’s Unfunded Actuarially Accrued Liability (UAAL) reported in the Annual Comprehensive Financial Report at Fiscal Year Ended June 30, 2021 is $307,400.

Fiscal Year 2021/2022 Accomplishments
The Town utilized trust funds to pay for approximately $115,000 in Retiree Health Insurance costs.

The Town Council approved a discretionary contribution to the OPEB Trust in the amount of $225,000 during the reallocation of Fiscal Year 2020/2021 Unassigned General Fund Balance.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Other Post-Employment Benefits (OPEB)
Reserve Fund
Fund 02 Department 1900
Fiscal Year 2022/2023 Goals and Objectives
Reinstate the annual contribution to the Trust at a rate of 5% of projected salaries, which is estimated to be $182,500. This is less than the previous contribution rate of 14.5%.

Continue working with MacLeod Watts to complete the required routine Actuarial Valuation as of January 2022.

Budget Highlights
The budget includes the use of $195,000 in trust funds to pay for current retiree benefits, which will relieve the General Fund of this expense for Fiscal Year 2022/2023.

Did You Know?
The OPEB Trust Fund was established on June 30, 2011 and as of March 31, 2022 has a balance of $5,782,175.

Revenue and Transfers
,
, ,
, ,
, , ,
, , , , ,
(3301) Interest Income
(3900) Interfund Transfer
(3910) OPEB Allocation
(3992) Transfer In from OPEB Trust
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Expenditures
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Allocated OPEB - Payment to Trust $381,789 $0 $0 $225,000 $182,500 Retiree Health Insurance OPEB $128,841 $133,125 $144,000 $157,325 $182,000 TOTAL $510,630 $133,125 $144,000 $382,325 $364,500
Summary of Fund Balance Activity
Fiscal Year 2021/2022 OPEB Trust Activity
Back to Table of Contents
Department Overview
On December 5, 2017, Town Council approved Resolution 17-3446 Approving a Public Agency Post-Employment Benefits Section 115 Trust account and contract with Public Agency Retirement Services (PARS) to prefund pension obligations. The Pension Rate Stabilization Plan (PRSP) Trust Fund was created to establish a method for paying the Town’s PERS Unfunded Actuarially Accrued Liability (UAAL) for pension costs that is due each July and making contributions into the trust.

California Public Employees Retirement System (CalPERS) transitioned from its practice of providing one total cost for employees’ pension benefits payable on an annual basis to separating costs into two categories, Normal Cost (NC) and Unfunded Actuarially Accrued Liability (UAAL). Normal CalPERS costs are based on a percentage determined by annual valuation and applied to all three plan tiers through the payroll process. Budget for this amount is found in each Town department under the PERS Employer Rate and then those amounts are transferred into this fund for payment to CalPERS and investment into the PRSP Trust.

The UAAL is billed by each plan tier and is a fixed dollar amount that is due every July. The UAAL amount is the difference between the accrued liability and the market value of the assets in the Town’s CalPERS plan. CalPERS offers a discount of 3.32% for paying in a lump sum rather than in monthly installments, and the Town has been fortunate enough to be able to take advantage of this offer. This generates savings of about $10,000 each fiscal year.

Fiscal Year 2021/2022 Accomplishments
The Town utilized Trust funds to cover the $324,536 cost of the annual PERS UAAL.

The Town Council approved a discretionary contribution to the PRSP Trust in the amount of $325,000 during the reallocation of Fiscal Year 2020/2021 Unassigned General Fund Balance.

Town of Yountville Fiscal Year 2022/2023 Operating Budget PERS UAAL Reserve Fund
Fund 03 Department 2000
Fiscal Year 2022/2023 Goals and Objectives
Pay CalPERS the required UAAL for on-going costs in July and take advantage of the lump sum payment discount to generate savings of $12,863.

Reinstate the annual contribution to the Trust at a rate of 5% of projected salaries, which is estimated to be $182,500.

Budget Highlights
The budget includes the use of $373,857 in trust funds to pay for the annual UAAL, which will relieve the General Fund of this expense for Fiscal Year 2022/2023.

Did You Know?
The PARS UAAL Trust Fund was established on December 5, 2017 and as of March 31, 2022, has a balance of $2,836,113.

Revenue and Transfers
,
, ,
, ,
, , , ,
, , , , ,
(3301) Interest Income
(3900) Interfund Transfer
(3911) Transfer Allocated PERS UAL
(3993) Transfer In from PRSP Trust
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Expenditures
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget PERS Unfunded Accrued Liab $338,548 $276,080 $324,526 $324,526 $373,857 Allocated PRSP- Payment to Trust $334,161 $0 $0 $325,000 $182,500 TOTAL $672,709 $276,080 $324,526 $649,526 $556,357
Summary of Fund Balance Activity
Fiscal Year 2021/2022 Pension Rate Stabilization Plan (PRSP) Trust Activity
Back to Table of Contents
Department Overview
In Fiscal Year 2018/2019, the Town Council adopted a change to the Fund Balance Policy to establish a minimum emergency reserve fund. In previous years, this reserve was reflected as a fund balance allocation in the General Fund. Town council decided to move this Committed Fund Balance for Emergency Reserve out of the General Fund and into a new separate reserve fund.

Use of this fund would be appropriate if the Town declared a state, federal, or local emergency as defined by the Yountville Municipal Code section 2.52.020. The available funds in this reserve have not yet been utilized, and instead have continued to earn interest which increases the fund balance.

Emergency Reserve Fund balance is set at a minimum of 20% of General Fund operating expenditures. For example, General Fund operating expenditures budget of $9,000,000 would translate to an Emergency Reserve Fund balance of $1,800,000.

Fiscal Year 2021/2022 Accomplishments
The Town Council approved a discretionary contribution into the Emergency Reserve Fund in the amount of $350,000 during the reallocation of Fiscal Year 2020/2021 Unassigned General Fund Balance.

Anticipate ending the fiscal year with a fund balance of about $2,400,000 which exceeds the current policy minimum of 20% of General Fund Expenditures.

Fiscal Year 2022/2023 Goals and Objectives
Continue to meet or exceed minimum reserve amount per Fund Balance Policy. Current minimum is 20% of General Fund expenditures, which translates to $2,036,240 for Fiscal Year 2022/2023. • Evaluate a change in policy level to 25% of General Fund Expenditures.

Budget Highlights
A General Fund contribution to this reserve fund in the amount of $800,000 is budgeted for Fiscal Year 2022/2023.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Emergency Reserve Fund
Fund 04
Did You Know?
Including investment earnings, fund balance as of March 31, 2022, is $2,397,713.

Revenues & Expenditures
, , , , ,

, , , , ,
Revenues
Expenses
Revenues Less Expenses
Expand All 2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Summary of Fund Balance Activity
Back to Table of Contents
Department Overview
In Fiscal Year 2018/2019, the Town Council adopted a change to the Fund Balance Policy to establish a minimum revenue stabilization reserve fund. In previous years, this reserve was reflected as a fund balance allocation in the General Fund. Town Council decided to move this Assigned Fund Balance for Revenue Stabilization out of the General Fund and into a new separate reserve fund.

Funds are set aside to ensure the Town could respond to an unexpected drop in tourismbased revenue. The first use of this reserve fund will occur in Fiscal Year 2020/2021, with a goal of replenishing the fund as soon as the opportunity is presented .

Revenue Stabilization Reserve funding is established at a minimum of 25% of TOT revenue budget. For example, a TOT revenue budget of $6,000,000 would translate to a Revenue Stabilization Reserve Fund balance of $1,500,000.

Fiscal Year 2021/2022 Accomplishments
The Town Council approved a discretionary contribution into the Revenue Stabilization Reserve Fund in the amount of $250,000 during the reallocation of Fiscal Year 2020/2021 Unassigned General Fund Balance.

Anticipate ending the fiscal year with a fund balance of about $2,300,000 which exceeds the current policy minimum of 25% of Transient Occupancy Tax revenue.

Fiscal Year 2022/2023 Goals and Objectives
Continue to meet or exceed the minimum reserve amount per Fund Balance Policy. Current minimum is 25% of Transient Occupancy Tax revenue.

Increase Fund Balance Policy minimum to 30% of Transient Occupancy Tax revenue.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Revenue Stabilization Reserve Fund
Fund 05
Budget Highlights
A General Fund contribution to this reserve fund in the amount of $800,000 is budgeted for Fiscal Year 2022/2023.

Did You Know?
Including investment earnings, fund balance as of March 31, 2022, is $2,297,713.

Revenue & Expenditures
, , , , ,

, , , , ,
Revenues
Expenses
Revenues Less Expenses
Expand All 2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Summary of Fund Balance Activity
Planning and Building Department Mission Statement
"The mission of the Planning and Building Department is to provide professional and equitable administration of the State of California and Town of Yountville's codes and policies while fostering creative and diverse design and uses for an exceptional, safe, and quality-designed livable built environment."
Department Overview
The Planning & Building Department is responsible for maintaining policies and regulations contained in the Town’s General Plan, Zoning Ordinance, Subdivision Ordinance, Climate Action Plan, and Building Code. The implementation of these policies and regulations ensures balanced land uses, orderly development, protection of public health and safety, and conservation of environmental and historic resources and compliance with State and Federal Legislation.

The department has a staff of three (3) led by the Planning and Building Director, with programs managed by two Assistant Planners. Historically the department is supported by a Planning Manager and one (1) Assistant/Associate Planner level position, however this position is currently under-filled at the Assistant Planner position level. Department administrative duties are supported by a shared, part-time Administrative Assistant with the Finance Department. The Department utilizes contracted services to perform building plan check/building inspection/building official, and code compliance officer functions, and oncall, as needed case planners for projects such as the Housing Element Update.

The department is responsible for all aspects of community development including the following functions:

Respond to daily inquires and assist citizens in understanding land use and building regulations. Manage and influence the entitlement process.

Evaluate development proposals; prepare and present staff reports.

Provide and maintain up-to-date public information on the Town website.

Administer legal/public notices, and direct press releases.

Clerk public hearings before the Zoning, Design, Review Board (ZDRB).

Engage the public, ZDRB, and Town Council in topic-specific discussions to develop new or amended policy.

Prepare and incorporate State-mandated codes related to planning and building.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Planning & Building
Department Expenditures
General Fund Department 01-2115
Manage interagency coordination, such as Napa County Planning, Building, and Environmental Management; Napa Valley Transportation Authority (NVTA), Department of Fish and Wildlife, Napa County Fire Department/CALFire, Caltrans, and Corp of Engineers as necessary. Maintain and report demographic and housing data as required to other agencies including the California Department of Housing and Community Development (HCD), Department of Finance, the Napa Valley Unified School District, and Association of Bay Area Governments (ABAG).

Implement the Town’s affordable housing goals.

Direct and manage the Town’s contract building permit plan check and inspection services.

Perform code compliance investigations, site inspections, and compliance follow-up. Manage the employee parking management program.

Administer ministerial permits such as tree removal, minor home occupations, residential rental permits, and ABC permits. Manage all Commercial Use Permits and conduct annual review and management as needed.

Develop, manage, and maintain the wayfinding sign program.

Fiscal Year 2021/2022 Accomplishments
Successfully handled staff turnover with the hiring of completely new team including a Planning and Building Director and two Assistant Planners.

Transitioned to a new contracted consultant team to provide plan check, building inspection, and building official services.

Executed a contract with OpenGov for the online permitting processing.

Developed interactive Zoning map for the public to use on the Town website.

Responded to major changes in California State Legislation regarding infill housing, adopting Ordinances to respond to Two-Dwelling Unit developments, Urban lot splits, Accessory Dwelling Units (ADUs), and Multi-family development.

Completed a historical inventory of the Old Town Historic Zoning district.

Kicked off the 2023-2031 Housing Element Update process including hiring PlaceWorks as project consultant; launched a new housing element website; holding 6 public meetings and 4 ad hoc meetings , submittal of the draft document to HCD is on time and expected in July 2022.

Adopted a new Zoning District, Zoning text amendment, and new Zoning Map to allow for higher density development and affordable housing to comply with the Housing Element Update policies.

Consolidated the Zoning and Design Ordinances (ZODO) into one Zoning Ordinance.

Adopted a Washington Street Activation Ordinance to support the positive outcomes of the pandemic – outdoor seating, curbside pickup, and temporary retail activation use permits.

Conducted Conditional Use Permit Monitoring for 38 businesses as part of an enhanced formal monitoring program. This includes 18 restaurants, 10 tasting rooms, six (6) hotels, and four (4) retail or service businesses.

Adopted Vehicle Miles Traveled thresholds for compliance with the California Environmental Quality Act (CEQA) to fulfill State requirements.

As of April 30, the department handled 42 code compliance cases, thirteen of which resulted in the issuance of Notice of Violations (NOV), 15 that resulted in courtesy letters, and fourteen that were able to be successfully addressed without issuance of a courtesy notice or an NOV.

As of April 30, the department approved 33 tree removal permit applications.

Fiscal Year 2022/2023 Goals and Objectives
Launch online building permit portal for over the counter building permits by the Summer of 2022.

Utilize electronic tablets for building inspection, land use public inquiries, and code enforcement.

Expand the online building permit programs with a goal to include all land use/planning related permits managed online by end of Fiscal Year 2022-23.

Scan additional Planning and Building Department paper files by the end of 2022-2023 Fiscal Year to make them available to the public via user-friendly public website portal.

Adopt the Housing Element Update with HCD approval for the 6th Cycle Housing Element Update by January 2023.

Encourage workforce rentals with the adoption of a grant for deed restricted units, senior and workforce share program, and others.

Continue conversations with various partners to enhance affordable housing opportunities within the town limits.

Initiate a comprehensive review of the Sign Ordinance in coordination with the industry and the Chamber of Commerce, and the ZDRB.

Revise the recommended tree list to include only drought tolerant trees.

Adopt a riparian friendly landscape plant list for landscaping within the Hopper Creek setback.

Budget Highlights
The Contract Services budget has increased to account for foreseen demands in the department with the increase of activity post pandemic. This includes re-establishing the code enforcement contract services, specialized services, such as the Housing Element Update, technology training, transition support, attorney services, specialized consulting including, but not limited to arborist, historic architects, environmental analysis, as well as to aid with regular department needs. $97,000 is budgeted in Contract Services for continuation of the Housing Element Update, includes costs such as CEQA compliance..
$60,000 is budgeted in Contract Services for legal assistance from the Town Attorney for items including development project legalities, Municipal Code amendments, and code compliance. $15,000 is budgeted for on-call specialty consultants to service needs for arborists, (historical) architects, environmental consultants (CEQA).
$45,000 is budgeted for Contract Services for master planning and environmental planning on an as needed basis.

Travel budget increased from $4,250 to $7,300 to allow for investment in the training and development of employees, including anticipated participation in the Esri, Laserfiche Empower, and American Planning Association (APA) annual conferences.

Did You Know?
The median income for the County of Napa is $110,000 for a family of four, which means anything less you could be considered for affordable housing opportunities; approximately 41% of Yountville households are considered lower income.

The trend of the valuation of the current building permits for new construction is about $1000/square feet.

Now in its fifth year, the Rental Registration Program requires all residential rental properties within the Town to obtain a permit. Staff manages nearly 170 permits, which account for more than 340 rental housing units.

The Town’s Wayfinding Sign Program includes 48 participants, a decrease of 11 name plates in the 2021- 2022 fiscal year due to attrition from COVID-19.

The Town’s Employee Parking Management Program includes 18 businesses, representing over 600 employee vehicles. This shows about a 50% increase in employees from last fiscal year, largely due to the reinstatement of permits that had been removed due to COVID-19.

The Town initiated an Economic Recovery Program that supported nearly 40 Yountville businesses.

Department Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $439,226 $433,398 $447,573 $390,000 $460,445 Salaries - Part Time $8,533 $0 $0 $7,900 $9,095
Medicare & Fica $6,446 $5,793 $6,490 $6,490 $7,372
Deferred Compensation $21,793 $27,778 $31,998 $31,998 $32,717 Payment-In Lieu Health $0 $0 $0 $4,700 $6,000
Health Insurance $43,593 $49,592 $59,337 $34,000 $33,577 Dental Insurance $3,709 $4,104 $4,601 $4,601 $4,527
Vision Insurance $721 $1,648 $1,750 $1,750 $1,750
Life/Disability Insurance $3,806 $3,982 $3,610 $3,610 $4,356 Tuition Reimbursement $0 $0 $420 $420 $1,620
Automobile Allowance $2,000 $2,400 $3,120 $3,120 $3,240 Cell Phone Allowance $2,720 $2,640 $3,360 $3,360 $3,360 Other Employee Reimbursement $770 $650 $2,450 $2,450 $2,450 Pers Employer Rate $42,299 $46,153 $48,495 $48,495 $51,050 PERS Unfunded Accrued Liab $31,154 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $22,815
Allocated OPEB - Payment to Trust $52,796 $0 $0 $0 $22,815 Allocated Liability Insurance $23,755 $24,588 $26,382 $29,822 $27,004 Allocated Wrkrs Comp Insurance $19,840 $16,037 $13,906 $13,696 $7,301 TOTAL $703,160 $618,764 $653,492 $586,412 $701,494
Supplies & Sevices
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Office Supplies $1,414 $127 $2,000 $2,000 $2,000
Other Supplies & Materials $1,235 $619 $3,000 $3,000 $3,000 Postage & Printing $6,793 $2,014 $4,000 $4,000 $4,000
Bank & Fiscal Agent Fees $5,715 $5,471 $5,500 $5,500 $5,500 Building Inspection Services $127,110 $86,874 $100,000 $100,000 $120,000 Plan Check Services $10,875 $20,378 $25,000 $25,000 $25,000 Vehicle Maintenance $662 $0 $500 $500 $500
Allocated IT Costs $36,060 $29,465 $51,350 $51,350 $60,830 Conference & Travel $2,602 $0 $4,250 $4,250 $7,075
Meetings & Training $663 $106 $1,275 $1,275 $1,275
Dues & Subscriptions $2,193 $697 $1,500 $1,500 $1,500
Way Finding Sign Program $3,807 $1,891 $3,000 $3,000 $4,500 Contract Services $198,818 $95,482 $164,000 $239,957 $217,000 TOTAL $397,947 $243,126 $365,375 $441,332 $452,180
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Planning & Building $1,101,106 $861,890 $1,018,867 $1,027,744 $1,153,674 TOTAL $1,101,106 $861,890 $1,018,867 $1,027,744 $1,153,674 Program Revenues
, , , , ,
, , , , ,
, , , ,

, , ,

, , , ,
, , , , ,
, , , , ,
, , , , ,
, , , , ,
, , , , ,
, , , , ,
,
, , , ,
, , , , ,
(3110) Building Permits
(3111) Plan Checks
(3112) Tech Upgrade Fee
(3114) Digitization Fee
(3190) Tree Removal Permit
(3192) Cannabis Delivery Permit
(3195) Minor Home Occ Permit
(3220) Administrative Fines - Penalties
(3601) Planning Service Charge
(3605) Rental Program Registration
(3606) Conditional Use Permit Fee
(3615) Way Finding Signage Fees
(3625) Parking Mgmt- Vehicle Reg. Fee
(3635) Parking Mgmt- Off Site Parking
(3640) Storefront Display Monitoring
(3800) Miscellaneous Revenue
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Administrative Assistant II 0.30 0.30 0.30 0.30
Assistant/Associate Planner*** 1.00 1.00 1.00 1.00
Deputy Director of HR & IT* 0.05 0.05 0.05 0.05
Financial Analyst/Accountant II 0.05 0.05 0.05 0.05
Planning Director 1.00 1.00 1.00 1.00
Planning Manager** 1.00 1.00 1.00 1.00
Town Manager 0.10 0.10 0.10 0.10
TOTAL 3.50 3.50 3.50 3.50
*Deputy Director of HR & IT position was formerly titled Management Analyst II. **Planning Manager position currently underfilled at the Assistant/Associate Planner level. Planning Manager position was formerly titled Management Analyst II.
***Assistant/Associate Planner position was formerly titled Assistant Planner.

Fiscal Year 2021/2022 Accomplishments
The Yountville Sergeant participated in weekly staff Management Team meetings and provided quarterly Public Safety Reports to the Town Council.

Assisted code enforcement efforts by working with the Town Code Enforcement Officer and Planning on cases.

Performed limousine/hired driver education and enforcement within the Town of Yountville ensuring safety for our residents and visitors.

In Yountville, the Sheriff’s Office handled: 3768 calls for service, 89 reports, 22 arrests, and 7 traffic collision investigations. (2021)
Conducted CPUC Limo enforcement.

Collected and destroyed over 46 pounds of unwanted pills and pharmaceuticals during Drug Take Back Day.

Assisted with security and traffic management for public events such as the Yountville Days Parade and Art, Sip & Stroll.

Transitioned a new full-time deputy to the Town.

Fiscal Year 2022/2023 Goals and Objectives
Continue engagement in community outreach through gatherings such as “Coffee with a Cop” Continue to provide support and recommendations for security surveillance camera deployment as needed.

Continue with public education and outreach on local issues from traffic safety to home safety Promote safety and security through concepts such as CPTED (Crime Prevention Through Environmental Design).

Promote awareness and community response to evolving scams.

Conduct outreach to encourage community members to contact us even if they’re uncertain their situation is a “police matter.” It’s never a bother!
Budget Highlights
The Public Safety Law Enforcement budget calls for a 3.14% increase, or $37,574, for a total of $1,232,373 for Fiscal Year 2022/2023 in accordance with the four-year contract between the Town and Napa County Sheriff’s Department. Year four will show an additional 3.14% increase.

Did You Know?
As parking enforcement and traffic enforcement continues to be of interest to many residents, the Sheriff’s Office issued 275 citations for all manner of violations in the past calendar year. The number of warnings issued far exceeds the number of citations, as we strongly believe educating the motoring public and promoting road safety is of utmost importance.

Department Expenditures
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Other Supplies & Materials $379 $0 $500 $500 $500
Contract Services $1,028,546 $1,167,363 $1,194,799 $1,194,799 $1,232,373 TOTAL $1,028,925 $1,167,363 $1,195,299 $1,195,299 $1,232,873 Program Revenue
, , , , ,
,
, , , , ,

, , , , ,
(3011) Sales Tax Public Safety
(3201) Vehicle Code Fines
(3402) State Cops Program
(3800) Miscellaneous Revenue
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Back to Table of Contents
Department Overview
The Town of Yountville provides the community with fire protection and emergency medical services by contracting for Cooperative Fire Protection services with the Napa County Fire Department (NCFD) rather than staffing its own Fire Department. The Fire Department is responsible for fire suppression, emergency medical response, fire prevention, fire investigation, public education, technical rescue, hazardous material mitigation, domestic preparedness and response, and vegetation management. The current agreement is composed of three (3) funding partners (Napa County, Veterans Home, and Town of Yountville). Yountville Station 12 located on Solano Avenue in Yountville is recognized as a model for regional cost sharing of local Fire and Emergency Medical Services.

The Napa County Fire Department (NCFD) which contracts with CAL FIRE as its service provider is responsible for fire protection and emergency services for all the unincorporated area of Napa County. The NCFD consists of both career firefighters, from the CAL FIRE Sonoma-Lake-Napa Unit, and volunteer firefighters from nine stations in Napa County. The fire apparatus and equipment assigned to NCFD, as part of its contract with CAL FIRE, are owned by the County of Napa.

CAL FIRE provides administrative and clerical support, logistical service center, dispatching, training, fleet maintenance and operational oversight as part of the contract. The NCFD Headquarters is located at the County of Napa Offices at 1125 Third Street in downtown Napa. The contract provides the following:

A Fire Chief responsible for the overall operation of the Napa County Fire Department.

An operational staff consisting of one Assistant Chief, one Fire Captain and eleven Fire Apparatus Engineers serving the Yountville Fire Station.

A Training Bureau consisting of one Battalion Chief and two Fire Captains funded by CAL FIRE, and two Fire Captains and one Office Technician funded by Napa County. The Bureau provides training to both career and volunteer firefighters within NCFD.

A Fire Marshal’s Bureau consisting of a Battalion Chief (Fire Marshal), two Fire Captains (Deputy Fire Marshal), one Plans Examiner, one Code Enforcement Officer, and one Office Technician. The Fire Marshal’s Bureau provides review and inspection for use permits, new construction and special events in the county. The Bureau also works with Napa Firewise and manages the brush chipping program.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Fire & Emergency Medical Services
Department Expenditures
General Fund Department 01-3201
A dispatch center consisting of a Battalion Chief, five Fire Captains and 2.75 Communications Operators funded by CAL FIRE, and one Fire Captain and 5.25 Communications Operators funded by Napa County.

Dispatch for NCFD is provided by the CAL FIRE Emergency Command Center (ECC) in St. Helena. The ECC also dispatches for the CAL FIRE Sonoma-Lake-Napa Unit, Calistoga Fire Department and St. Helena City Fire Department and Lake County Fire.

Fleet Management consisting of one Fleet Equipment Manager funded by CAL FIRE and three Heavy Equipment Mechanics funded by Napa County.

An administrative Staff consisting of a Staff Services Manager, Personnel Supervisor, 1 Staff Services Analyst and funds half a position for one Office Technician.

Three field Battalion Chiefs funded by CAL FIRE provide daily comand and control oversite for incidents within the Town and adjoining County areas.

The fire protection and emergency medical services contract with the Town of Yountville, Veteran’s Home of California and Napa County fund one Fire Captain, and eleven Fire Apparatus Engineers, with each entity paying a proportional share. The firefighters work rotating 72-hour shifts and staff Yountville Fire Station with one-two person Engine Company and one-two person ladder Truck Company. The Truck Company carries additional tools and equipment used in vehicle extrication and specialized rescue situations. The 105’ Ladder is needed for large commercial buildings and the multistory structures at the California Veteran’s Home. As a component of the NCFD, the Yountville Station personnel respond outside the Town through automatic and mutual aid agreements with surrounding agencies.

Station personnel are members of the Napa Interagency Rescue Team (NIRT) and the Napa Interagency Hazardous Incident Team (NIHIT). Both teams are part of a JPA and include personnel from cooperating fire agencies in Napa County. They receive specialized training in technical rescue situations and hazardous materials incidents. Both teams are also available to respond on a regional level if requested.

Some of the risks faced by the Town of Yountville and Napa County residents are large and damaging wildfires, earthquakes, floods and other large disasters. Wildfires have substantial potential for large loss of life and property as witnessed in 2020 in Napa County. Effectively mitigating such threats requires the ability to commit available resources quickly and in the manner, the Incident Commander determines to be the most effective. Delays of any nature can allow any large scale emergency to expand out of control and increase the damage and potential loss of life.

One of the most significant benefits of the Cooperative Fire Protection system is the availability of resources for all types of emergencies. Incident Commanders have immediate access, and absolute control over all the firefighting resources in the County provided under the contract with CAL FIRE. This includes all personnel and resources within the County system. Additionally, State personnel and resources including firefighting aircraft, hand crews from the Conservation Camps and heavy equipment such as dozers are available for emergency response from within the Sonoma-Lake-Napa Unit of CAL FIRE.

Through a series of automatic aid and contractual agreements with the other four fire agencies (Calistoga City Fire Department, St. Helena City Fire Department, Napa City Fire Department, and the American Canyon Fire Protection District) in Napa County, the NCFD augments its level of service by providing closest resource response to those areas of the County that are immediately adjacent to these jurisdictions. These agreements also include a reciprocal response of NCFD resources into adjacent jurisdictions automatically or when requested.

Fiscal Year 2021/2022 Accomplishments
Continued the Fire Inspection Program for commercial properties.

Provided community emergency preparedness support.

No major incidents or disasters effecting the Town.

Fiscal Year 2022/2023 Goals and Objectives
Continue to provide a high-quality level of fire and emergency medical services to the Yountville community while staying within the allocated budget.

Continue the Fire Inspection Program for commercial properties.

Host informational and educational workshops with community stakeholders to demonstrate fire department operational readiness.

Provide community emergency preparedness support for natural disasters or large-scale emergencies.

Continue to function as an active, positive, proactive component of the community, working at Town events, schools and with the public along with Town staff to provide the highest level of customer service and education to the community.

Budget Highlights
The contract with CAL FIRE this year calls for an increase of approximately $163,972 for Operations and Maintenance to a total $984,022 for Fiscal Year 2021/2022.

The Town estimates a Fire Tax Credit of $225,000 to offset costs.

The total anticipated cost for services is $759,022 including the estimated Fire Tax Credit.

Did You Know?
Equipment includes one-two person Engine Company and one-two person ladder Truck Company as well as Rescue 12 that supports the countywide Technical Rescue Team.

Yountville Station 12 is a model of cost-effective “shared services” delivery between the County, Veterans Home and the Town of Yountville.

Department Expenditures
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Contract Services $544,146 $425,605 $605,050 $605,050 $759,022 TOTAL $544,146 $425,605 $605,050 $605,050 $759,022

Water Conservation District to manage the Napa County Storm Water Pollution Prevention Program (NCSWPPP). This includes a program to remove sedimentation and non-native species and vegetation from Hopper Creek and the Town’s segment of Beard Ditch.

The Public Works Department continues to maximize service delivery using Town Staff. This process results in a more responsive, responsible, and effective department. Examples include; improved regulatory compliance, increased employee safety, reduced the risk of liability, reduced purchasing costs, better managed infrastructure, reduced energy costs, coordination with other departments, increased training and staff development. Resulting in effective internal procedures while delivering more effective and efficient customer service.

The Administration and Engineering Division also works with the Planning & Building Department to provide development and plan review and other planning, building and administrative functions that support private development project application processing, review, right of way & stormwater inspection and monitoring. Staff time for this process is reimbursed by the applicant to allow for full cost recovery while working on private development projects.

Fiscal Year 2021/2022 Accomplishments
Completed the design and construction of 22 Capital Improvement Projects (CIP) within budget and on schedule. This will include design and construction of the Annual Street Maintenance and Paving Program (Using Measure T, Gas Tax, and SB1 Funds), water and wastewater infrastructure projects.

Completed construction of New Restroom at Yountville Communit Park (PK-0024).

Coordinate with the Planning and Building Department and provide plan review services and engineering services on private development projects.

Refine work plan and budgets for Measure T, SB1 and Gas Tax (HUTA) funds. This requires the Town to submit five-year plans per the program requirements. These plans are updated biannually with reports on project completion submitted on an annual basis.

Fiscal Year 2022/2023 Goals and Objectives
Complete the Annual Street Maintenance and Paving Project(s) (MT-3023) $525,000.

Complete the Annual Inflow and Infiltration Reduction Program (WW-2023) $140,000 Forrester Park, Three Wier Park ADA Access (CP-0018) $160,000 Coordinate with the Planning and Building Department and to provide plan review services and engineering services on private development projects.

Budget Highlights
Funding from Measure T (Fund 25), SB1 (Fund 26) and Gas Tax (Fund 20) will continue to be the revenue resources for funding of street projects. The projects will be adjusted to the level of funding to continue the Annual Street Maintenance Paving Program without additional General Fund support. The expected combined revenue for these funds is approximately $635,000.

Continuation of desing and management services using Town staff in-house and working with outside consultants.

The Public Works Department manages and maintains no less than 20 regulatory permits from various agencies. These permits include National Pollution Discharge Elimination System (NPDES) permits (5) for Storm Water, Water, and Wastewater, Dept of Public Health, Department of Water Resources, and Bay Area Air Quality Management Resources Board to name a few.

Did You Know?
Staff issued 57 encroachment permits in the 2021/2022 Fiscal Year, compared to the 55 issued last fiscal year.

Departmental Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $352,178 $392,507 $376,058 $376,058 $414,201 Overtime $0 $0 $100 $100 $100
Medicare & Fica $4,824 $5,271 $5,453 $5,453 $6,006
Deferred Compensation $14,562 $21,635 $26,273 $26,273 $29,080 Payment-In Lieu Health $12,022 $12,022 $300 $300 $300
Health Insurance $33,103 $40,559 $51,560 $29,500 $32,037 Dental Insurance $3,868 $3,709 $3,871 $3,871 $3,339
Vision Insurance $904 $1,817 $1,460 $1,460 $1,460
Life/Disability Insurance $3,391 $3,820 $3,970 $3,970 $3,297 Tuition Reimbursement $0 $0 $240 $240 $240
Automobile Allowance $3,400 $4,800 $3,600 $3,600 $3,768 Cell Phone Allowance $7,440 $9,600 $2,803 $2,803 $2,803 Other Employee Reimbursement $1,843 $1,554 $2,190 $2,190 $2,190 Pers Employer Rate $29,437 $33,737 $34,565 $34,565 $37,840 PERS Unfunded Accrued Liab $7,090 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $20,217
Allocated OPEB - Payment to Trust $39,538 $0 $0 $0 $20,217 Allocated Liability Insurance $18,647 $20,809 $22,122 $25,006 $36,922 Allocated Wrkrs Comp Insurance $15,574 $13,574 $11,660 $11,485 $16,541 TOTAL $547,823 $565,415 $546,225 $526,874 $630,558
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Office Supplies $768 $173 $800 $1,100 $800
Other Supplies & Materials $693 $538 $5,000 $5,000 $5,000 Postage & Printing $33 $0 $500 $500 $500
Advertising $0 $0 $1,500 $1,500 $1,500
Other Agencies $37,969 $47,096 $76,500 $76,500 $81,014
Facilities/Grounds Maintenance $0 $0 $1,000 $1,000 $1,000 Equipment Maintenance $0 $0 $1,000 $1,000 $1,000
Vehicle Maintenance $0 $0 $1,000 $1,000 $1,000
Utilities - Gas & Electric $0 $0 $600 $600 $0
Utilities - Water & Sewer $943 $1,055 $900 $900 $1,300
Allocated IT Costs $29,830 $22,427 $37,230 $37,230 $44,110 Conference & Travel $809 $0 $5,000 $5,000 $3,000
Meetings & Training $1,531 $294 $2,125 $2,125 $2,125
Dues & Subscriptions $715 $200 $1,000 $1,000 $1,000
Contract Services $12,170 $42,995 $22,000 $23,570 $22,000 TOTAL $85,460 $114,780 $156,155 $158,025 $165,349
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Engineering/Administration $633,282 $680,195 $702,380 $684,899 $795,907 TOTAL $633,282 $680,195 $702,380 $684,899 $795,907
Program Revenues
, , , , ,
, , , ,

, , , , ,
(3199) Encroachment Permit
(3602) Engineering Service Charges
(3800) Miscellaneous Revenue
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Administrative Assistant II 0.10 0.10 0.10 0.10
Deputy Director of HR & IT* 0.07 0.07 0.07 0.07
Deputy Public Works Director 0.75 0.75 0.75 0.75
Engineering Technician 0.75 0.75 0.75 0.75
Finance Director 0.05 0.05 0.05 0.05
Financial Analyst/Accountant II 0.00 0.10 0.10 0.10
Management Analyst II 0.35 0.45 0.45 0.45
Municipal Operations Manager 0.10 0.10 0.10 0.10
Public Works Director 0.40 0.40 0.40 0.40
Town Manager 0.10 0.10 0.10 0.10
Utility Operations Manager 0.05 0.05 0.05 0.05
TOTAL 2.72 2.92 2.92 2.92
*Deputy Director of HR & IT position was formerly titled Management Analyst II.

Prior Year Public Works
Organizational Chart
Current Public Works
Organizational Chart
Back to Table of Contents
Department Overview
The Streets Maintenance Division is responsible for the maintenance and repair of the Town’s streets and sidewalk related infrastructure which includes:

8.2 centerline miles of paved streets

5.6 miles of storm drainage systems (300 Catch Basins, Finnell Storm drain structures, three (3) sedimentation basins and associated infrastructure)

4.75 miles of curbs, gutters, and sidewalks
300 traffic control and directional signage (street, stop, traffic control, etc.) Striping and painting of streets and curbs
130 LED Street lights
300 trees in the public right-of-way
Vegetation management in public right-of-way
This maintenance effort does not include the private streets located within the mobile home parks, a few streets in private Homeowner’s Associations, and Tallent Lane. Also, streets and sidewalks on the campus of the Veterans Home of California are state property and that infrastructure is owned and maintained by the State.

The Streets Division is staffed by and managed by the Municipal Operations Manager and includes one (1) Maintenance Worker. The Division utilizes outside contractors for services including street sweeping, street striping and curb painting, and tree care services in the public right-of way. The Streets Division is also responsible for the maintenance and construction of Yountville’s unique wood framed sign and wood post street identification signs. These signs date back to the 1975 Lawrence Halperin General Plan.

The Streets Division also does work to address street associated projects in the Americans with Disabilities Act (ADA) Self Evaluation Transition Plan (SETP) projects, Urban Forest Management program, Street Signs and Markings program, Town Wide drainage projects, sidewalk, and curb, and gutter projects, which are listed in the Capital Improvement Program (CIP) Program and budget.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Public Works - Streets Maintenance
Department Expenditures
General Fund Department 01-4305
The Streets Division is also responsible for oversight of Town creeks, and the Town’s Storm Water Pollution Prevention Program (SWPPP) and compliance with the National Pollution Discharge Elimination System (NPDES) which is administered in partnership with Napa County Flood Control District. The Town also uses a contracted street sweeping service for the Bi-weekly sweeping schedule, to assist in keeping debris off of the streets and out of the creeks.

Fiscal Year 2021/2022 Accomplishments
Completed annual floodwall inspection, flood response training, and all documentation.

Continued to expand use of GIS in a more complete and comprehensive manner. This includes layers for internal and external use, and additional Storyboards.

Performed annual inspection of Town’s storm drain system. This includes drains, swales and all inlets and outfalls for compliance with NPDES permit.

Completed annual floodwall inspection and all documentation.

Performed community outreach and code enforcement in regard to Water Conservation efforts due to the extreme drought effecting California.

The Urban Forest Management Program completed year two of three. This program involves arborists review and trimming as needed, with a minimum standard of all trees in Town at least once in the threeyear cycle.

Fiscal Year 2022/2023 Goals and Objectives
Perform annual inspection of Town’s storm drain system. This includes drains, swales and all inlets and outfalls for compliance with NPDES permit.

Perform annual floodwall inspection, flood response training and all documentation.

Continue to expand use of GIS in a more complete and comprehensive manner. This includes capturing additional assets to create a more robust system. The tasks will include creating new map layers for internal, and external use and additional maps and layers.

Continue to provide community outreach and code enforcement pertaining to Water Conservation regulations due to the extreme drought effecting California.

The Urban Forest Management Program enters Year three of three. This program involves arborists review and trimming as needed. This program includes all trees in Town trimmed at least once in the three-year cycle.

Continue to pursue and track training opportunities for professional, personal, and safety-related topics.

This includes a variety of methods including peer and professional organizations, conferences, online and onsite training.

Budget Highlights
The contract services budget is reduced by $10,000 to reflect the curb-painting project that was completed in Fiscal Year 2020/2021 as part of the bi-annual painting program.

Did You Know?
The Town's streets have the highest Pavement Condition Index (PCI) rating in Napa County at 78.

The Town message board trailer was deployed March 2020 through March 2021 to advise residents and visitors of local COVID related restrictions and safety measures. 214 miles of streets were swept, two (2) times a month. In the fall leaf season, the Town is swept every week on Friday.

The Town has a unique practice of trimming its various street signs in wood which dates back to the design aesthetic of renown landscape architect Lawrence Halperin and was part of the 1976 General Plan.

Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted
Budget 2021/2022 Estimated 2022/2023 Budget
Salaries - Full Time $128,598 $136,432 $129,307 $129,307 $138,843 Overtime $2,360 $2,610 $2,500 $4,500 $7,000
Medicare & Fica $1,719 $1,809 $1,875 $1,875 $2,013
Deferred Compensation $8,130 $8,106 $8,922 $8,922 $9,588 Payment-In Lieu Health $0 $0 $450 $450 $450
Health Insurance $25,876 $28,529 $34,214 $30,000 $34,450 Dental Insurance $2,450 $2,615 $2,882 $2,882 $2,836
Vision Insurance $0 $0 $688 $688 $688
Life/Disability Insurance $1,199 $1,323 $1,387 $1,387 $1,350 Automobile Allowance $0 $0 $120 $120 $120
Cell Phone Allowance $480 $0 $1,320 $1,320 $1,320
Other Employee Reimbursement $0 $0 $1,066 $1,066 $1,066 Pers Employer Rate $13,860 $15,555 $15,555 $15,555 $16,658 PERS Unfunded Accrued Liab $19,465 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $6,849
Allocated OPEB - Payment to Trust $14,240 $0 $0 $0 $6,849 Allocated Liability Insurance $6,716 $7,076 $7,576 $8,563 $10,941 Allocated Wrkrs Comp Insurance $5,608 $4,616 $3,993 $3,933 $4,081 TOTAL $230,700 $208,672 $211,855 $210,568 $245,101
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted
Budget 2021/2022 Estimated 2022/2023 Budget
Office Supplies $583 $712 $800 $800 $800
Other Supplies & Materials $14,715 $11,832 $22,300 $22,300 $22,300 Facilities/Grounds Maintenance $8,784 $8,994 $14,000 $14,000 $10,000 Equipment Maintenance $570 $11 $4,000 $4,000 $4,000
Vehicle Maintenance $2,581 $990 $3,000 $3,000 $3,000
Utilities - Gas & Electric $26,772 $27,454 $26,280 $26,280 $28,000 Waste Disposal & Recycling $452 $702 $0 $0 $0
Allocated IT Costs $17,000 $12,781 $17,590 $17,590 $20,840 Conference & Travel $1,404 $0 $2,550 $2,550 $1,275
Meetings & Training $1,400 $494 $850 $850 $400
Dues & Subscriptions $0 $140 $2,000 $2,000 $500
Contract Services $45,293 $48,680 $75,000 $75,000 $85,000 TOTAL $119,553 $112,790 $168,370 $168,370 $176,115
Capital Outlay
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted
Budget 2021/2022 Estimated 2022/2023 Budget
Machinery & Equipment < $10k $4,500 $3,355 $3,000 $3,000 $3,000 TOTAL $4,500 $3,355 $3,000 $3,000 $3,000
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted
Budget 2021/2022 Estimated 2022/2023 Budget
Street Maintenance $354,754 $324,817 $383,225 $381,938 $424,216 TOTAL $354,754 $324,817 $383,225 $381,938 $424,216
Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Facility & Grounds Worker 0.05 0.05 0.05 0.05
Maintenance Worker II 0.98 0.98 0.98 0.98
Municipal Operations Manager 0.30 0.30 0.30 0.30
Public Works Director 0.05 0.05 0.05 0.05
TOTAL 1.38 1.38 1.38 1.38
Departmental Expenditures
Back to Table of Contents
Department Overview
The Parks Maintenance Division maintains the Town’s parks and the various infrastructure found in our nine (9) parks. The Division provides a range of vegetation management services utilizing a variety of methods to manage vegetation for all parks, paths, and our open space.

This Division oversees the urban forest management plan which, as a part of the Town Council policy which requires that every Town-owned tree be inspected and trimmed as needed at least once in a three (3) year period. This work is performed by a tree maintenance contractor and each of the crews from this contractor is accompanied by a certified arborist.

This division is supervised by the Municipal Operations Manager and consists of two employees. One (1) Maintenance Worker and one (1) Facilities & Grounds Worker position.

Two part-time positions help to provide services for the parks restrooms, trash pickup and assisting mowing and landscape maintenance. Part time help is seasonal and may not exceed 960-hours annually.

Responsibilities for Town Parks Maintenance staff include:

Parks: Yountville Community, Veterans Memorial, Van de Leur, Forrester, “Three Weirs Park” on Forrester Lane, Vineyard, Toyon Terrace Tot Lot, Hopper Creek Pocket and Oak Circle Parks.

Pathways: Hopper Creek (Yount to Finnell), Hopper Creek (along Heather Street), Hopper Creek (Oak Circle Park to Champagne), Holly Street to Heritage Way, and Washington Park Subdivision (three (3) entrances to Forrester Park); Heritage Way to Bardessono Hotel, Lande Way to Yount Street, Washington Street at Hopper Creek, and Veterans Memorial Park (south end).

Assist with Facilities for grounds maintenance at Town Hall, Community Hall, Community Center, Library, and Post Office.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Public Works - Parks Maintenance
Department Expenditures
General Fund Department 01-4320
Fiscal Year 2021/2022 Accomplishments
Added cleaning of park's public restrooms to daily level of service.

Provided high quality maintenance of parks and facilities enjoyed by residents.

Continue to maintain the Town’s park and path system at a very high level.

Utilized GIS and iWork Asset Management system to create efficiency and effectiveness in work order management.

Continued to pursue and track training opportunities for professional, personal, and safety-related topics.

This will include a variety of methods including peer and professional organizations and conferences, online training, and onsite training.

Fiscal Year 2022/2023 Goals and Objectives
Maintain daily cleaning of park's public restrooms.

Continue to provide high quality level of maintenance.

Continue to maintain the Town’s park and path system at a very high level.

Utilize GIS and iWork Asset Management system to create efficiency and effectiveness in work order management.

Continue to pursue and track training opportunities for professional, personal, and safety-related topics.

This will include a variety of methods including peer and professional organizations and conferences, online training, and onsite training.

Budget Highlights
$15,000 savings in Waste Disposal and Recycling due to Upper Valley Management Authority renegotiating franchise fees.

Did You Know?
Park Maintenance is responsible for mowing 2.39 acres each week. 150 drought tolerant plants wer planted throughout town.

Public Works crew provided 120,000 Mutt Mitts for pet waste removal in the Town-wide network of 25 Mutt Mitt Stations.
7 Restrooms cleaned daily during the pandemic to support increased utilization.

Departmental Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $199,703 $213,203 $204,730 $204,730 $218,944 Salaries - Part Time $28,909 $14,565 $18,374 $18,374 $37,709 Overtime $2,239 $1,668 $2,500 $2,500 $5,000
Medicare & Fica $4,923 $3,993 $4,374 $4,374 $6,059
Deferred Compensation $9,517 $9,640 $13,922 $13,922 $14,897 Payment-In Lieu Health $0 $0 $6,450 $6,450 $6,450
Health Insurance $29,380 $32,196 $40,587 $34,500 $41,100 Dental Insurance $4,227 $4,597 $5,674 $5,674 $5,585
Vision Insurance $0 $0 $1,288 $1,288 $1,288
Life/Disability Insurance $1,807 $2,085 $2,233 $2,233 $2,231 Automobile Allowance $0 $0 $120 $120 $120
Cell Phone Allowance $960 $0 $2,472 $2,472 $2,472
Other Employee Reimbursement $0 $0 $1,996 $1,996 $1,996 Pers Employer Rate $18,005 $20,697 $20,709 $20,709 $22,050 PERS Unfunded Accrued Liab $7,756 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $10,640
Allocated OPEB - Payment to Trust $22,564 $0 $0 $0 $10,640 Allocated Liability Insurance $10,640 $11,274 $12,039 $13,609 $17,398 Allocated Wrkrs Comp Insurance $8,887 $7,354 $6,346 $6,250 $6,489 TOTAL $349,518 $321,271 $343,814 $339,201 $411,067
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Office Supplies $0 $0 $300 $300 $300
Other Supplies & Materials $36,493 $50,737 $41,700 $41,700 $45,000 Facilities/Grounds Maintenance $15,690 $12,331 $20,000 $20,000 $20,000 Equipment Maintenance $3,331 $3,045 $3,000 $3,000 $3,000 Vehicle Maintenance $8,383 $7,558 $6,000 $6,000 $24,000 Equipment Rental $1,730 $136 $1,000 $1,000 $1,000
Utilities - Gas & Electric $7,756 $8,214 $7,500 $7,500 $10,000 Utilities - Water & Sewer $67,048 $78,219 $67,000 $67,000 $77,050 Waste Disposal & Recycling $6,332 $9,834 $0 $0 $0
Allocated IT Costs $29,064 $21,851 $32,890 $32,890 $38,970 Conference & Travel $0 $0 $1,700 $1,700 $1,700
Meetings & Training $0 $0 $1,275 $1,275 $1,275
Dues & Subscriptions $0 $0 $500 $500 $500
Contract Services $43,229 $19,590 $29,600 $29,600 $35,000 TOTAL $219,057 $211,513 $212,465 $212,465 $257,795
Capital Outlay
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Machinery & Equipment < $10k $5,814 $3,652 $3,000 $3,000 $3,000 TOTAL $5,814 $3,652 $3,000 $3,000 $3,000
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Park Maintenance $574,389 $536,436 $559,279 $554,666 $671,862 TOTAL $574,389 $536,436 $559,279 $554,666 $671,862
Program Revenue
-, , , , ,
, , , , ,
, , , , ,
(3191) Tree Removal In Lieu Fee
(3801) Refunds & Reimbursements
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Facility & Grounds Worker 0.95 0.95 0.95 0.95
Maintenance Worker II 1.33 1.33 1.33 1.33
Municipal Operations Manager 0.25 0.25 0.25 0.25
Public Works Director 0.05 0.05 0.05 0.05
TOTAL 2.58 2.58 2.58 2.58
Back to Table of Contents
Department Overview
The Government Buildings Division of the Public Works Department is responsible for providing maintenance and repair services to the Town-owned buildings. This division is supervised by the Municipal Operations Manager and includes two (2) Maintenance Workers.

The two (2) employees maintain over 80,000 square feet of facilities. The budget includes funding for a contracted tree service firm which includes a certified arborist on each team, janitorial services firm, and janitorial supplies and related equipment. Funding is also included for employee training and development.

Supplies and Services include telephone costs, utility costs, heating, and air conditioning (HVAC) system maintenance, plumbing repairs, painting, fire alarm, security, and energy management. There is a custodial service contract for two (2) days a week servicing Town Hall, Community Hall, the Community Center, the Library, and the Sheriffs Annex at the Post Office.

The “Town-wide” expenses are incurred for the following buildings:

Town Hall: 8,000 square feet
Post Office: 7,000 square feet
Sheriff’s Office: 1,500 square feet
Corporation Yard Buildings: 40,000 square feet
Community Center, Library, and Plaza: 11,100 square feet Community Hall: 8,000 square feet
Bardessono Sewer Lift Station: 4,000 square feet
Bardessono Pump Station Building: 900 square feet
Wastewater Treatment Plant Control Building: 10,000 square feet Wastewater facilities are included in the Wastewater Enterprise Fund (4510 and 4515) Town of Yountville Fiscal Year 2022/2023 Operating Budget Public Works - Government Buildings
Department Expenditures
General Fund Department 01-4325
Fiscal Year 2021/2022 Accomplishments
Incorporated additional budget/maintenance requirements for facilities into annual work plan.

Continued to develop and integrate GIS and iWorqs asset management plan when possible, by adding assets within the facilities infrastructure. Managed the annual Urban Forest/ tree maintenance program for town facilities which includes 105 trees.

Continued to pursue and track training opportunities for professional, personal, and safety related topics including industry related professional organizations and conferences, online training, and targeted onsite training.

Fiscal Year 2022/2023 Goals and Objectives
Incorporate additional budget/maintenance requirements for facilities into annual work plan.

Continue to develop and integrate GIS and iWorqs Asset Management platforms when possible, by adding assets within the facilities infrastructure. Manage the annual Urban Forest/ tree maintenance program for town facilities which includes 105 trees.

Continue to pursue and track training opportunities for professional, personal, and safety related topics including industry related professional organizations and conferences, online training, and targeted onsite training.

Budget Highlights
The loan from the State of California Energy Resources Conservation and Development Commission that was disbursed on June 30, 2011, in the amount of $200,000 will be paid off this Fiscal Year. Current annual energy savings under this program are $21,060.

Did You Know?
Air filters at Town buildings were changed monthly during the pandemic.

These two maintenance workers are responsible for maintaining the landscape in front of Town Hall, Community Hall, and Community Center to the high level everyone has come to expect.

Departmental Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $152,803 $171,797 $166,613 $166,613 $181,555 Overtime $2,252 $6,159 $2,000 $10,000 $10,000
Medicare & Fica $2,063 $2,418 $2,416 $2,416 $2,633
Deferred Compensation $9,764 $10,704 $11,350 $11,350 $12,380 Payment-In Lieu Health $0 $0 $5,100 $5,100 $5,100
Health Insurance $16,408 $20,244 $25,230 $21,500 $26,328 Dental Insurance $2,975 $3,403 $3,658 $3,658 $3,600
Vision Insurance $0 $0 $988 $988 $988
Life/Disability Insurance $1,417 $1,726 $1,828 $1,828 $1,914 Cell Phone Allowance $0 $0 $1,896 $1,896 $1,896
Other Employee Reimbursement $0 $0 $1,531 $1,531 $1,531 Pers Employer Rate $11,203 $13,574 $13,749 $13,749 $14,782 PERS Unfunded Accrued Liab $762 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $8,843
Allocated OPEB - Payment to Trust $17,907 $0 $0 $0 $8,843 Allocated Liability Insurance $8,441 $9,193 $10,016 $11,322 $15,024 Allocated Wrkrs Comp Insurance $7,051 $5,995 $5,279 $5,200 $5,604 TOTAL $233,044 $245,214 $251,654 $257,151 $301,020
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Office Supplies $50 $102 $300 $300 $300
Other Supplies & Materials $7,430 $12,829 $5,000 $5,000 $6,000 Facilities/Grounds Maintenance $15,087 $11,604 $14,100 $14,100 $14,100 Equipment Maintenance $61 $1,790 $2,000 $2,000 $2,000
Vehicle Maintenance $1,200 $1,102 $1,500 $1,500 $1,500
Utilities - Gas & Electric $9,521 $25,227 $25,710 $25,710 $27,000 Utilities - Water & Sewer $34,271 $36,054 $30,000 $30,000 $35,000 Waste Disposal & Recycling $2,261 $3,512 $0 $25 $0
Allocated IT Costs $14,255 $10,716 $25,240 $25,240 $29,910 Conference & Travel $1,045 $0 $1,700 $1,700 $1,700
Meetings & Training $1,739 $256 $850 $850 $850
Dues & Subscriptions $0 $50 $500 $500 $500
Allocated Property Insurance $38,570 $51,112 $56,800 $43,976 $56,000 Contract Services $32,792 $51,181 $62,875 $62,875 $62,872 TOTAL $158,282 $205,534 $226,575 $213,776 $237,732
Capital Outlay
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Machinery & Equipment < $10k $5,729 $1,490 $3,000 $3,000 $3,000 TOTAL $5,729 $1,490 $3,000 $3,000 $3,000
Loan Payments
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Principal $18,758 $19,330 $19,914 $19,914 $10,032
Interest $1,911 $1,339 $755 $755 $154
TOTAL $20,669 $20,669 $20,669 $20,669 $10,186
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Government Buildings $417,724 $472,907 $501,898 $494,596 $551,938 TOTAL $417,724 $472,907 $501,898 $494,596 $551,938
Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Maintenance Worker II 1.70 1.70 1.70 1.70
Municipal Operations Manager 0.28 0.28 0.28 0.28
TOTAL 1.98 1.98 1.98 1.98

Fiscal Year 2022/2023 Goals and Objectives
Finalize the Parks & Recreation Master Plan to present to the Parks and Recreation Advisory Commission and the Town Council for approval.

Research and potentially implement the facility scheduler and rental module that is offered as a part of the ASAP Software System that we are already using for Recreation Class registration.

Continue implementation of DocuSign OR Laserfiche for permit applications, agreements, rental forms, and registration forms.

Reconfigure front desk for more security and more efficiency.

Revise Part Time Staff onboarding system for greater efficiency.

Research options for registration software to ensure we are remaining up to date on technology.

Research options for messaging participants timely updates instead of relying solely on email or phone calls.

Implement IPAD Electronic Liability Waiver at the front desk.

Budget Highlights
We will return to producing, printing, and mailing 3 Recreation Guides a year. We anticipate a strong return to pre-pandemic levels of Park Picnic Site reservations and Special Event Permitting.

The other budget areas in Parks and Recreation reflect a return to pre-pandemic programming and staffing levels including events 01-5413.

Facility & Events Specialist reassigned as Recreation Coordinator level which allows the incumbent to perform in a broader role.

Did You Know?
Our team processed 1,672 registrations for Recreation Programs from July 1, 2021 – March 9, 2022. We anticipate a strong return to pre-pandemic levels of Park Picnic Site reservations and Special Event Permitting.

As of April 2022, we have processed 173 Park Picnic Site and Sport Court Reservations.

The Parks and Recreation Department supports the work of two Town Commissions (Yountville Arts and Parks and Recreation Advisory) as well as the Town of Yountville Community Foundation.

Department Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $247,731 $236,613 $224,515 $224,515 $256,788 Salaries - Part Time $28,104 $3,475 $12,000 $12,000 $12,000 Overtime $550 $234 $500 $500 $500
Medicare & Fica $4,989 $3,406 $4,173 $4,173 $4,641
Deferred Compensation $13,626 $12,845 $15,949 $15,949 $18,091 Payment-In Lieu Health $0 $0 $300 $300 $300
Health Insurance $30,433 $31,776 $32,282 $32,282 $36,575 Dental Insurance $2,572 $2,681 $2,594 $2,594 $2,760
Vision Insurance $729 $0 $735 $735 $805
Life/Disability Insurance $2,274 $2,142 $2,123 $2,123 $2,276 Automobile Allowance $2,200 $2,400 $2,448 $2,448 $2,616 Cell Phone Allowance $4,560 $4,720 $1,411 $1,411 $1,546 Other Employee Reimbursement $300 $600 $882 $882 $966
Pers Employer Rate $30,351 $31,477 $31,477 $31,477 $35,511 PERS Unfunded Accrued Liab $43,434 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $12,645
Allocated OPEB - Payment to Trust $27,894 $0 $0 $0 $12,645 Allocated Liability Insurance $13,155 $12,459 $13,158 $14,874 $19,062 Allocated Wrkrs Comp Insurance $10,988 $8,126 $6,936 $6,831 $7,280 TOTAL $463,891 $352,956 $351,484 $353,095 $427,008
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Office Supplies $5,759 $5,148 $6,000 $5,000 $6,000
Other Supplies & Materials $6,804 $4,541 $6,000 $5,000 $5,000 Postage & Printing $24,102 $8,514 $18,000 $18,000 $19,500 Bank & Fiscal Agent Fees $8,513 $10,049 $8,500 $8,500 $8,500 Personnel Services $1,964 $925 $2,500 $2,500 $2,500
Advertising $1,655 $571 $2,500 $2,500 $2,500
Contract Instructors $0 $120 $0 $0 $0
Equipment Maintenance $0 $0 $500 $500 $500
Vehicle Maintenance $116 $415 $1,000 $1,000 $1,000
Allocated IT Costs $17,898 $14,919 $17,290 $17,290 $22,430 Conference & Travel $162 $0 $1,500 $1,500 $2,500
Meetings & Training $2,117 $329 $1,500 $1,500 $1,500
Dues & Subscriptions $2,105 $725 $2,985 $2,985 $3,360
Contract Services $7,162 $4,625 $23,000 $23,000 $14,000 TOTAL $78,356 $50,880 $91,275 $89,275 $89,290
Capital Outlay
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Machinery & Equipment < $10k $0 $0 $0 $0 $4,700
TOTAL $0 $0 $0 $0 $4,700
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Admin & Services $542,246 $403,836 $442,759 $442,370 $520,998 TOTAL $542,246 $403,836 $442,759 $442,370 $520,998
Program Revenue
, , , ,
, , , , ,
, , , , ,
(3120) Special Event Permit
(3315) Park Rentals
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Administrative Assistant II 0.50 0.50 0.50 0.52
Community Facilities Manager 0.14 0.00 0.00 0.00
Deputy Director of HR & IT* 0.05 0.05 0.05 0.05
Finance Director 0.05 0.05 0.05 0.05
Financial Analyst/Accountant II 0.10 0.00 0.00 0.00
Parks & Recreation Director 0.82 0.82 0.82 0.84
Recreation Coordinator 0.00 0.00 0.00 0.10
Recreation Supervisor 0.05 0.05 0.00 0.00
Town Manager 0.05 0.05 0.05 0.05
TOTAL 1.76 1.52 1.47 1.61
*Deputy Director of HR & IT position was formerly titled Management Analyst II.

Prior Year Parks & Recreation
Organizational Chart
Current Parks & Recreation
Organizational Chart
Back to Table of Contents
Department Overview
The Parks and Recreation Day Camp Program provides out of school time care for Yountville and Napa Valley residents. Camps provide daily care for children Kindergarten through 5th grades. The program provides a safe and enjoyable option for families who live or work in Yountville as well as those who live outside of Yountville and choose this camp. We provide children with stimulating and educational activities as well as the opportunity to meet new friends and have exciting experiences. This is a standalone program that is comprised of families mostly outside of Yountville while serving some Yountville residents as well as many employees based in Yountville.

Thirteen (13) one-week camp sessions are provided each year; one (1) week in the spring during the Napa Valley Unified School District (NVUSD) Spring Break, a three-day session during Thanksgiving Break; three (3) one-week sessions in the Winter during NVUSD Winter Break, and nine (9) one-week sessions during the summer in June, July, and August.

Significant changes were made to the program in 2021 due to COVID 19. While we were able to offer slightly larger cohorts than in 2019, we still limited enrollment to two cohorts. We also only offered full time care. This assisted in keeping all campers and staff consistent and safe during camp.

Fiscal Year 2021/2022 Accomplishments
Successfully transitioned to operating Camp solely out of the Community Center. We continued to adapt our training to include mostly online with one in person day. Made it through the 9-week summer with no positive COVID 19 cases or exposures at camp.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Parks & Recreation - Day Camp Program
Department Expenditures
General Fund Department 01-5406
Fiscal Year 2022/2023 Goals and Objectives
Bring back field trips and swimming as available in 2022.

Continue with the 5 Day a Week model for consistency and increased revenue.

Recruit, hire, train and retain 5 new Camp Recreation Assistants.

Utilize Camp Recreation Specialist Position to assist with overall management and support of the Recreation Coordinator.

Budget Highlights
You will notice a return to a more normal budget for camp that includes increases in contract services and supplies.

Increases for part time salaries continue to grow each year with minimum wage increases.

Did You Know?
Summer Camp Y-Ville 2022 theme is “Camp Y-Ville, The Greatest Camp on Earth” and will feature 9 weeks of circus themed weeks!
We will visit the St. Helena High School Pool operated by Waves Aquatics this summer for Recreational Swim once a week utilizing public transportation.

Department Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $26,334 $28,012 $34,341 $34,341 $36,741 Salaries - Part Time $52,607 $54,349 $58,000 $58,000 $62,000 Overtime $896 $379 $500 $500 $1,000
Medicare & Fica $4,964 $4,522 $4,935 $4,935 $5,276
Deferred Compensation $1,758 $1,771 $2,400 $2,400 $2,568 Health Insurance $3,647 $4,049 $5,954 $5,954 $6,214
Dental Insurance $402 $335 $434 $434 $427
Vision Insurance $0 $0 $235 $235 $235
Life/Disability Insurance $242 $278 $373 $373 $395
Automobile Allowance $0 $0 $48 $48 $48
Cell Phone Allowance $0 $0 $451 $451 $451
Other Employee Reimbursement $0 $0 $282 $282 $282
Pers Employer Rate $2,399 $2,529 $3,095 $3,095 $3,278
PERS Unfunded Accrued Liab $1,868 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $1,834
Allocated OPEB - Payment to Trust $2,902 $0 $0 $0 $1,834 Allocated Liability Insurance $1,369 $1,462 $2,012 $2,274 $3,026 Allocated Wrkrs Comp Insurance $1,143 $953 $1,060 $1,044 $1,129 TOTAL $100,531 $98,640 $114,121 $114,367 $126,737
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Office Supplies $149 $124 $500 $500 $500
Other Supplies & Materials $11,444 $9,560 $10,000 $9,500 $12,500 Advertising $134 $30 $1,000 $1,000 $1,000
Facility Rental $2,932 $0 $0 $0 $0
Allocated IT Costs $4,092 $3,408 $5,530 $5,530 $6,550
Conference & Travel $0 $0 $1,200 $1,200 $1,200
Meetings & Training $535 $130 $600 $600 $1,000
Contract Services $6,384 $0 $1,500 $1,500 $18,000
TOTAL $25,670 $13,252 $20,330 $19,830 $40,750
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Camp $126,201 $111,892 $134,451 $134,197 $167,487
TOTAL $126,201 $111,892 $134,451 $134,197 $167,487
Program Revenue
, , , , ,
, , , , ,
(3538) Camp Program Fees
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Administrative Assistant II 0.05 0.05 0.05 0.05
Parks & Recreation Director 0.02 0.02 0.02 0.02
Recreation Coordinator 0.30 0.30 0.40 0.40
TOTAL 0.37 0.37 0.47 0.47
Back to Table of Contents
Department Overview
The Yountville Community Center opened in the fall of 2009 with the goal of meeting the evolving and diverse recreational and social needs of people of all ages and interests in our community. We are seeing a more return to normal with classes being held in person and an increase in rental and community events. Although we saw a step back with the COVID-19 pandemic in early 2022, we are looking forward to more events in the remainder 2022.

The Community Center Operations Budget consists of the expenses of operating the Community Center in general as well as expenses and revenue from rentals of the center for events both private and public.

The services offered by the Yountville Community Center are broken into three core areas:

1. RECREATION CLASSES, EVENTS & PROGRAMS
In a typical year, the Community Center meets the needs of town residents and those from surrounding areas as a place to take affordable classes, visit the library, have a free bag of popcorn, meet up to have a cup of coffee or attend or host an event.

2. EVENT AND MEETING RENTALS
The center has five different fee structures: Market Rate Non-resident, Non- Profit/Government rate, Yountville Resident rate, Yountville Non-Profit discount rate and Commercial For-Profit rate. The Town also offers the venue for co-sponsored events to Yountville based non-profits as well as on a case-by-case approval basis of other local nonprofits.

The rental side of the Community Center utilizes a part-time staffing model along with the Recreation Coordinator assigned to events to oversee rentals. We provide rental assistance with event set up, monitor events, help with audio and visual equipment set up, ensure that rules and regulations are followed such as facility maintenance and clean-up procedures.

Town of Yountville Fiscal Year 2022/2023
Parks & Recreation - Community Center
Operations Department Expenditures
General Fund Department 01-5408

3. TOWN CO-SPONSORED MEETINGS AND EVENTS
The Town has a Partnership/Co-sponsorship program in place that allows the free use or a reduced rental fee for local Yountville and Napa County non-profit organizations or government agencies. This is one important way the Town of Yountville supports the community.

Fiscal Year 2021/2022 Accomplishments
Implemented a marketing strategy focused on packages to make it easier for potential customers to analyze cost before reaching out.

Continued branding for Yountville Events with a robust online presence and tools to easily connect potential renters to information.

The Community Center was the site of the 2021 Grapegrowers multi day Rootstock Conference in November.

Completed the generator upgrade project to power both buildings from the one, permanent generator as well as install an automatic switch which would engage automatically in the event of a power outage.

Fiscal Year 2022/2023 Goals and Objectives
Offer Full-Service Packages for customers looking for that type of option. Make outdoor improvements to lawn/event patio to make it more ambient for outdoor events.

Recruit and retain a consistent team of event staff members.

Continue to balance the needs of programming with rental opportunities.

Contract with an event photographer to enhance our marketing collateral.

Budget Highlights
Other Supplies and Materials line 4120 shows an increase for supplies to enhance the outdoor areas of the Community Center including portable trellis screens, outdoor temporary lighting, portable wedding arch and two additional tables for the front plaza to replace the aging ones.

Did You Know?
From July 1, 2021 – March 9, 2022 we booked 23 paid events of which 3 were multiple day bookings.

The Facility and Event Specialist has sent 83 quotes to inquiring clients and received and replied to over 200 inquiries. We have given 38 tours and have had 1,285 visits to the Yountville Events website with 913 being unique visitors!
Department Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $149,714 $82,598 $82,703 $82,703 $88,942 Salaries - Part Time $7,952 $3,585 $8,000 $8,000 $10,000 Overtime $137 $506 $500 $500 $1,000
Medicare & Fica $2,578 $1,346 $1,811 $1,811 $2,055
Deferred Compensation $7,963 $2,710 $5,952 $5,952 $6,269 Health Insurance $13,201 $10,541 $12,692 $14,500 $16,929 Dental Insurance $1,071 $851 $934 $934 $1,221
Vision Insurance $0 $0 $473 $473 $423
Life/Disability Insurance $1,046 $624 $867 $867 $819
Automobile Allowance $0 $0 $528 $528 $528
Cell Phone Allowance $240 $80 $907 $907 $811
Other Employee Reimbursement $0 $0 $580 $580 $520
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Pers Employer Rate $14,766 $8,075 $8,463 $8,463 $9,072
PERS Unfunded Accrued Liab $22,295 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $4,201
Allocated OPEB - Payment to Trust $14,665 $0 $0 $0 $4,201 Allocated Liability Insurance $6,917 $4,180 $4,846 $5,477 $6,967 Allocated Wrkrs Comp Insurance $4,726 $2,728 $2,554 $2,516 $2,599 TOTAL $247,272 $117,824 $131,810 $134,211 $156,557
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Office Supplies $27 $288 $350 $350 $500
Other Supplies & Materials $10,677 $4,946 $6,400 $6,400 $16,450 Postage & Printing $55 $0 $300 $300 $0
Advertising $5,513 $4,858 $5,550 $5,550 $5,550
Facilities/Grounds Maintenance $6,080 $0 $5,500 $3,500 $3,500 Equipment Maintenance $851 $0 $2,000 $2,000 $2,500
Utilities - Gas & Electric $68,387 $59,262 $45,000 $45,000 $65,000 Utilities - Water & Sewer $11,009 $11,951 $11,500 $11,500 $11,500 Waste Disposal & Recycling $10,905 $8,343 $0 $0 $0
Allocated IT Costs $14,361 $11,971 $11,170 $11,170 $13,230 Conference & Travel $0 $0 $500 $500 $500
Meetings & Training $0 $113 $500 $500 $500
Dues & Subscriptions $31 $0 $500 $500 $250
Special Events Insurance $1,167 $0 $3,000 $2,500 $2,500 Contract Services $42,707 $31,463 $53,500 $53,500 $41,420 TOTAL $171,769 $133,194 $145,770 $143,270 $163,400
Capital Outlay
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Machinery & Equipment < $10k $1,174 $0 $0 $0 $0
TOTAL $1,174 $0 $0 $0 $0
Total Expenditures
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Community Center $420,215 $251,018 $277,580 $277,481 $319,957 TOTAL $420,215 $251,018 $277,580 $277,481 $319,957
Program Revenue
, , , , ,
, , , , ,
, , , , ,
, , , , ,
(3312) Community Hall Rental
(3313) Community Center Rental
(3314) Other Facility Rental Charges
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Administrative Assistant II 0.05 0.05 0.05 0.05
Community Facilities Manager 0.70 0.00 0.00 0.00
Facility & Event Specialist 0.50 0.70 0.70 0.00
Municipal Operations Manager 0.08 0.08 0.08 0.08
Parks & Recreation Director 0.07 0.07 0.07 0.07
Recreation Coordinator 0.00 0.00 0.00 0.60
Town Manager 0.05 0.05 0.05 0.05
TOTAL 1.45 0.95 0.95 0.85
Back to Table of Contents
Department Overview
This program continues to transition as the Yountville Elementary school has been closed by the Napa Valley Unified School District. The Parks and Recreation Department has historically operated this program due to a lack of a local private childcare options in town and there is uncertainty around what, if any, after school childcare services may be needed to support our local families.

Fiscal Year 2021/2022 Accomplishments
Town Manager and staff reviewed the needs of this program going forward.

Fiscal Year 2022/2023 Goals and Objectives
No expenditures are currently budgeted. Staff will continue to evaluate future potential needs of the program.

Budget Highlights
No expenditures budgeted in Fiscal Year 2022/2023.

Did You Know?
After School Program remains subject to further evaluation due to closure of the school.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Parks & Recreation - After School Program
Department Expenditures
General Fund Department 01-5409
Department Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $47,519 $38,574 $12,064 $12,064 $0 Salaries - Part Time $32,022 $5,915 $4,000 $4,000 $0
Overtime $627 $520 $500 $500 $0
Medicare & Fica $2,970 $954 $481 $481 $0
Deferred Compensation $3,260 $2,462 $840 $840 $0
Health Insurance $6,886 $6,072 $2,006 $1,300 $0
Dental Insurance $588 $506 $148 $148 $0
Vision Insurance $0 $0 $70 $70 $0
Life/Disability Insurance $448 $395 $125 $125 $0
Automobile Allowance $0 $0 $48 $48 $0
Cell Phone Allowance $0 $0 $134 $134 $0
Other Employee Reimbursement $0 $0 $84 $84 $0
Pers Employer Rate $3,715 $3,541 $1,261 $1,261 $0
PERS Unfunded Accrued Liab $3,244 $0 $0 $0 $0
Allocated OPEB - Payment to Trust $5,716 $0 $0 $0 $0
Allocated Liability Insurance $2,696 $2,012 $707 $799 $0 Allocated Wrkrs Comp Insurance $2,252 $1,312 $373 $367 $0 TOTAL $111,944 $62,264 $22,842 $22,222 $0
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Other Supplies & Materials $6,453 $1,303 $1,200 $1,200 $0 Advertising $0 $0 $350 $350 $0
Facility Rental $3,570 $0 $0 $0 $0
Allocated IT Costs $8,509 $7,093 $1,650 $1,650 $0
Contract Services $8,725 $0 $0 $0 $0
TOTAL $27,257 $8,396 $3,200 $3,200 $0
Total Expenditures
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget After School $139,201 $70,660 $26,042 $25,422 $0
TOTAL $139,201 $70,660 $26,042 $25,422 $0
Program Revenue
, , ,
, , ,
(3534) Afterschool Program
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Administrative Assistant II 0.10 0.10 0.02 0.00
Parks & Recreation Director 0.02 0.02 0.02 0.00
Recreation Coordinator 0.65 0.40 0.10 0.00
TOTAL 0.77 0.52 0.14 0.00
Back to Table of Contents
Department Overview
The Parks and Recreation - Leisure Programs department offers classes and activities that enrich the quality of life for our residents in Yountville as well as those in our surrounding areas. Programs and services budgeted include the Golden Ticket Program, specialty classes and our excursion program.

All the classes offered are taught by a contract instructor or volunteer. The contract instructor provides all curriculum, supplies, and materials for the class and the Town provides the space, marketing, and registration processing. The contractor and Town negotiate a percentage split of class registration fees to cover marketing, administrative cost recovery, facility use, and other related costs. Instructors for the Golden Ticket Program are paid an hourly rate to keep the costs manageable. Most classes and excursions require a minimum number of participants for the class or activity to be held. This cancellation policy assists in making sure that fixed costs are recovered.

Fiscal Year 2021/2022 Accomplishments
We continued to evolve the Golden Ticket Program with fresh classes and programs each season.

In Fall 2021 we reopened to hybrid programming with some classes online and some in person as the Public Health mandates allowed. We supported an in person-outdoor Health Fair focused on older adults in the fall of 2021 that offered Covid booster shots in partnership with St. Helena Hospital.

Fiscal Year 2022/2023 Goals and Objectives
Update processes for Golden Ticket registration making it more accessible for that user group.

Update our supply fee structure for the Golden Ticket program to make it more manageable for participants.

Continue to build excursion program back up to pre-pandemic activity levels.

Recruit and retain team of Building Attendants to support weekday classes and programs.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Parks & Recreation - Leisure Programs
Department Expenditures
General Fund Department 01-5410
Budget Highlights
The 2022-23 budget shows increase for return to pre-pandemic offerings including our very popular excursions and a large variety of classes.

Did You Know?
Our Golden Ticket Program had 226 Members in 2021-22. Those members signed up for 1,155 classes.

This enrollment is comprised of 71% Yountville Residents and 29% Non-Residents mainly from Napa and St. Helena. We offer over 25 hours of classes and programs each week for adults over 50 and another 12 hours for all aged adults.

Department Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $80,918 $83,967 $96,797 $96,797 $117,732 Salaries - Part Time $24,645 $5,808 $22,000 $22,000 $22,000 Overtime $210 $94 $250 $250 $500
Medicare & Fica $2,834 $1,507 $3,087 $3,087 $3,390
Deferred Compensation $5,075 $4,779 $6,761 $6,761 $8,225 Health Insurance $19,486 $21,372 $29,983 $29,983 $32,705 Dental Insurance $1,718 $1,835 $2,435 $2,435 $2,506
Vision Insurance $0 $0 $585 $585 $610
Life/Disability Insurance $727 $784 $1,054 $1,054 $1,123 Automobile Allowance $0 $0 $48 $48 $48
Cell Phone Allowance $0 $0 $1,123 $1,123 $1,171
Other Employee Reimbursement $0 $0 $702 $702 $732
Pers Employer Rate $10,041 $11,047 $13,141 $13,141 $16,048 PERS Unfunded Accrued Liab $23,344 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $5,875
Allocated OPEB - Payment to Trust $8,793 $0 $0 $0 $5,875 Allocated Liability Insurance $4,147 $4,267 $5,671 $6,410 $8,142 Allocated Wrkrs Comp Insurance $3,464 $2,782 $2,989 $2,944 $3,037 TOTAL $185,402 $138,241 $186,626 $187,320 $229,721
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Office Supplies $0 $0 $350 $350 $0
Other Supplies & Materials $5,749 $775 $5,500 $6,000 $8,000 Supplies for Resale $3,748 $0 $7,000 $6,000 $13,000
Advertising $2,183 $2,844 $2,500 $2,000 $2,000
Contract Instructors $39,712 $33,344 $40,000 $40,000 $45,000 Allocated IT Costs $8,509 $7,093 $13,760 $13,760 $16,300 Contract Services $10,474 $0 $5,500 $5,500 $15,000
TOTAL $70,376 $44,056 $74,610 $73,610 $99,300
Total Expenditures
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Leisure Programs $255,778 $182,297 $261,236 $260,930 $329,021 TOTAL $255,778 $182,297 $261,236 $260,930 $329,021
Program Revenue
, , , , ,
, , , ,
, , , , ,
(3530) Class Fees
(3539) Excursion Fees
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Administrative Assistant II 0.20 0.20 0.25 0.25
Parks & Recreation Director 0.02 0.02 0.02 0.02
Recreation Coordinator 0.00 0.00 0.10 0.10
Recreation Supervisor 0.70 0.70 0.80 0.85
TOTAL 0.92 0.92 1.17 1.22
Back to Table of Contents
Department Overview
The Parks and Recreation - Sports Programs Department is designed to provide opportunities for community members to be active and involved in sports regardless of skill level. These programs include:

Pre-school Sports- Little Sluggers, Little Kickers, and Little Hoopsters: These programs are designed to assist preschool-aged children in learning to play in a group while also building their large motor skills. Open Gym Time - The program is free to residents, and non-residents can purchase an annual pass. Open Gym play is offered for Basketball and Pickleball.

Pickleball support for tournaments and clinics.

Cornhole League
Fiscal Year 2021/2022 Accomplishments
We transitioned back to indoor Open Gym Sports as Public Health Mandates allowed. We had record numbers of participants in our Mini-Sports programs. We filled our first ever Cornhole League with 8 teams.

Fiscal Year 2022/2023 Goals and Objectives
Continue to analyze open gym schedule to best utilize staffing and resources. Manage seasonal changes to indoor and outdoor participation by adapting hours.

Build Corn Hole League to offer multiple seasons. Offer additional Pickleball Clinics during the year.

Budget Highlights
This budget includes the purchase of an outdoor Table Tennis Table for Vineyard Park. This addition was partially fundraised for by the community to offset some of the cost.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Parks & Recreation - Sports Program
Department Expenditures
General Fund Department 01-5412
Did You Know?
The most recent national statistics show that there are now more than 4.8 million Pickleball Players in the United States. It is truly the America’s fastest growing sport.

Department Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $17,565 $17,113 $17,036 $17,036 $20,850 Salaries - Part Time $14,794 $436 $12,000 $12,000 $12,000 Overtime $33 $23 $100 $100 $500
Medicare & Fica $1,340 $251 $1,165 $1,165 $1,220
Deferred Compensation $1,063 $948 $1,188 $1,188 $1,455
Health Insurance $3,709 $3,874 $3,635 $3,000 $3,467
Dental Insurance $326 $330 $282 $282 $240
Vision Insurance $0 $0 $100 $100 $125
Life/Disability Insurance $147 $156 $180 $180 $219
Automobile Allowance $0 $0 $48 $48 $48
Cell Phone Allowance $0 $0 $192 $192 $240
Other Employee Reimbursement $0 $0 $120 $120 $150
Pers Employer Rate $2,199 $2,261 $1,959 $1,959 $1,987
PERS Unfunded Accrued Liab $4,314 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $1,039
Allocated OPEB - Payment to Trust $1,803 $0 $0 $0 $1,039 Allocated Liability Insurance $851 $879 $998 $1,129 $2,059 Allocated Wrkrs Comp Insurance $710 $574 $526 $518 $768 TOTAL $48,854 $26,846 $39,528 $39,016 $47,406
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Other Supplies & Materials $1,255 $70 $1,500 $2,509 $7,500 Advertising $0 $0 $250 $250 $250
Contract Instructors $0 $0 $0 $0 $1,000
Allocated IT Costs $2,983 $2,485 $2,350 $2,350 $2,790
TOTAL $4,238 $2,555 $4,100 $5,109 $11,540
Total Expenditures
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Sports Programs $53,092 $29,400 $43,628 $44,125 $58,946 TOTAL $53,092 $29,400 $43,628 $44,125 $58,946
Program Revenue
, , ,
, , ,
(3532) Sports Program Fees
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Administrative Assistant II 0.05 0.05 0.03 0.03
Parks & Recreation Director 0.02 0.02 0.02 0.02
Recreation Coordinator 0.00 0.00 0.10 0.20
Recreation Supervisor 0.10 0.10 0.05 0.00
TOTAL 0.17 0.17 0.20 0.25
Back to Table of Contents
Department Overview
The Parks and Recreation - Community Events & Programs Department provides free and/or low-cost community events and programs for the residents of Yountville. This department includes funding for the following:

Revenue for this department is shown in 01-5413-3531 (Events Fees) and is generated through limited individual and business sponsorships for events such as Movies and Music in the Park and the minimal ticket fee for the annual Resident Event. Any remaining costs are covered by a Town General Fund subsidy.

1. Movies in the Park (series)

2. Yountville Days

3. Music in the Park (series)

4. Town & Tree Lighting Event

5. Egg Hunt

6. 4th of July Concert in the Park Event *New*

7. Camp Out in the Park

8. Annual “Residents Bash” Event

9. Halloween Carnival

10. Popcorn Wednesdays (Weekly)

11. Morning Coffee in the Lobby
Fiscal Year 2021/2022 Accomplishments
Solicited sponsorships to cover 100% of the hard costs of offering the Movie in the Park Series for 2022.

Solicited Sponsorships to cover 100% of the hard costs of offering the Music in the Park Series for 2022.

Fiscal Year 2022/2023 Goals and Objectives
RESUME our community events and gatherings.

Analyse an alternative to offering traditional fireworks for the 4th of July due to challenges with having a viewing area as well as fire danger.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Parks & Recreation - Community Events &
Programs Department Expenditures
General Fund Department 01-5413
Budget Highlights
This budget reflects a return to pre-pandemic levels as we are bringing back the traditional level of events previously offered with the exception of the 4th of July Fireworks.

In lieu of the fireworks, staff is planning to offer a concert in Veterans Memorial Park with festive decorations and food trucks.

Did You Know?
Yountville Days will be celebrating its 44th Year in 2022! Department Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $56,391 $56,130 $58,642 $58,642 $66,653 Salaries - Part Time $6,529 $2,567 $8,250 $8,250 $12,000 Overtime $76 $379 $100 $100 $1,000
Medicare & Fica $1,247 $919 $1,481 $1,481 $1,884
Deferred Compensation $2,633 $2,639 $4,016 $4,016 $4,557 Health Insurance $8,556 $9,287 $12,640 $11,500 $14,782
Dental Insurance $687 $778 $967 $967 $1,076
Vision Insurance $0 $0 $390 $390 $390
Life/Disability Insurance $430 $527 $626 $626 $649
Automobile Allowance $0 $0 $72 $72 $72
Cell Phone Allowance $0 $0 $749 $749 $749
Other Employee Reimbursement $0 $0 $468 $468 $468
Pers Employer Rate $5,691 $5,482 $6,119 $6,119 $6,911
PERS Unfunded Accrued Liab $10,019 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $3,255
Allocated OPEB - Payment to Trust $6,459 $0 $0 $0 $3,255 Allocated Liability Insurance $3,046 $2,862 $3,436 $3,883 $5,039 Allocated Wrkrs Comp Insurance $1,808 $1,866 $1,811 $1,784 $1,880 TOTAL $103,571 $83,436 $99,768 $99,048 $124,621
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Office Supplies $26 $0 $500 $500 $0
Other Supplies & Materials $20,619 $8,291 $18,700 $18,700 $29,000 Advertising $4,407 $971 $1,800 $1,800 $1,500
Contract Instructors $200 $0 $0 $0 $0
Equipment Rental $2,545 $0 $1,500 $1,500 $8,000
Allocated IT Costs $3,757 $3,130 $9,170 $9,170 $10,870
Contract Services $34,954 $8,591 $15,800 $15,800 $26,300 TOTAL $66,508 $20,983 $47,470 $47,470 $75,670
Total Expenditures
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Community Events & Programs $170,079 $104,419 $147,238 $146,518 $200,291 TOTAL $170,079 $104,419 $147,238 $146,518 $200,291
Program Revenue
, , , , ,
, , ,
, , , , ,
(3531) Events Fees
(3803) Donations & Contributions
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Administrative Assistant II 0.05 0.05 0.10 0.10
Community Facilities Manager 0.16 0.00 0.00 0.00
Facility & Event Specialist 0.35 0.20 0.20 0.00
Parks & Recreation Director 0.03 0.03 0.03 0.03
Recreation Coordinator 0.05 0.30 0.30 0.50
Recreation Supervisor 0.15 0.15 0.15 0.15
TOTAL 0.79 0.73 0.78 0.78
Back to Table of Contents
Department Overview
The Parks and Recreation - Yountville Arts Programs Department was created in Fiscal Year 2018/2019 fto highlight the work of Yountville Arts, and show transparency of the sources and uses of funds. This department shares .10 FTE of the Recreation Coordinator under FullTime salary and benefits, and Part-Time salary and benefits for additional staff time. For 2022-23 Staff is requesting an increase in the part time staffing budget to support hiring a part time Recreation Specialist who will focus solely on supporting Yountville Arts events and marketing. All other administrative costs for Yountville Arts are funded under the 01- 5405 Administration Budget including the Parks and Recreation Directors time.

Yountville Arts began as a grass-roots effort from a group of residents and business owners to bring art to Yountville. As a committee under the Parks and Recreation Advisory Commission, it became clear that Yountville Arts was in need of its own bylaws and governing policies. In 2012 Yountville Arts became a standalone commission called the Yountville Arts Commission.

Unlike other commissions that may be more focused on policy decisions, Yountville Arts has a large amount of hands-on programming and work outside of the once a month meeting. Along with larger one time projects like the Yountville Underpass Mural, Yountville Arts programs and events include the following:

Public Art Walk
Currently has 28 rotating sculptures and six (6) permanent sculptures owned by the Town.

The “Hearts of Yountville” Program which allows for placeholder sculptures that will be owned by the Commission and sold for fundraising.

Gallery at the Community Center
Five (5) shows per year that include an opening reception.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Parks & Recreation - Yountville Arts Program
Department Expenditures
General Fund Department 01-5415
Literary Events
Yountville Out Loud
Partnership Author Events with local book stores
Yountville Art, Sip and Stroll
Largest Visual Arts Event in the Napa Valley
55 Artists with over 3,500 attendees
Marketing
Production of the Art Walk Map 4 Times Per Year
Bi-Monthly E-Newsletter
Website Updates
Social Media
Performing Arts Subcommittee
Assists with Music in the Park Band Selection
MC lineup for Music in the Park
Other events as opportunites arise.

Expenses in the this department include costs related to the Gallery at the Community Center, Literary Events, Yountville Art Sip and Stroll as well as marketing. All expenses for the Public Art Walk are funded through the restricted Art Program Fee Fund 23-5414.

Yountville Arts encompasses some revenue generating activities including Art, Sip & Stroll, sponsorships, and commissions on art sales both in the gallery and on the art walk.

Fiscal Year 2021/2022 Accomplishments
Installation of 8 new sculptures on the Art Walk in 2021.

Slingshot Sculpture was donated to the Town.

Raven and Polly were purchased by the Town/Arts Fund.

Created a “Shop the Art Walk” digital catalog and marketing effort. Worked closely with Visit Napa Valley for Yountville’s feature week.

Fiscal Year 2022/2023 Goals and Objectives
Continue to increase marketing and communications outreach for all Yountville Arts events and projects.

Continue robust partnership with the Yountville Chamber of Commerce and Visitors Center.

Premier new “Heart” project during Mustard Season.

Increase Performing Arts offerings.

Budget Highlights
As noted above, staff has recommended funding a part time Recreation Specialist who will focus solely on Yountville Arts events and marketing.

The Town of Yountville General Fund will subsidize Yountville Arts programming by $35,267 in FY 2022/2023. As per Administrative Policy, any revenue raised above the estimated amount of $58,500 and not expended over the budgeted amount of $93,767 will be moved into the TOYCF Art Fund at the close of the fiscal year. We do not budget for revenue or expense for art work sold. When a sale does occur, the revenue is greater than the expense (payment to the artist). At the end of the fiscal year, the net funds raised by art sales moves into the Arts Fund in the TOYCF.

Did You Know?
The Yountville Art Walk currently has 38 sculpture sites. Of those 38, seven (9) sculptures are owned by the Town of Yountville (Chaos Pamplona, The Chef, the Honorary Firefighter, Faces of Freedom, Sidewalk Judge, the YES Commemorative Sculpture, Slingshot and Raven and Polly), and the other 31 are on rotation.

You can learn more about Art in the Heart of Yountville by clicking this link to the Town of Yountville website www.yountvillearts.com.

Department Expenditures
Personnel
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Salaries - Full Time $5,225 $6,138 $6,321 $6,321 $7,869 Salaries - Part Time $1,383 $1,595 $2,500 $2,500 $18,000 Overtime $0 $0 $0 $0 $250
Medicare & Fica $175 $201 $128 $128 $375
Deferred Compensation $0 $0 $402 $402 $501
Health Insurance $910 $788 $1,045 $1,300 $1,886
Dental Insurance $59 $65 $73 $73 $134
Vision Insurance $0 $0 $50 $50 $50
Life/Disability Insurance $32 $53 $65 $65 $66
Cell Phone Allowance $0 $0 $96 $96 $96
Other Employee Reimbursement $0 $0 $60 $60 $60
Pers Employer Rate $363 $439 $480 $480 $588
PERS Unfunded Accrued Liab $46 $0 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $0 $0 $358
Allocated OPEB - Payment to Trust $801 $0 $0 $0 $358
Allocated Liability Insurance $378 $299 $370 $419 $536
Allocated Wrkrs Comp Insurance $0 $195 $195 $192 $200
TOTAL $9,372 $9,773 $11,785 $12,086 $31,327
Supplies & Services
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Other Supplies & Materials $3,651 $10,501 $12,100 $12,100 $9,600 Advertising $7,268 $8,600 $10,150 $10,150 $10,000
Equipment Rental $0 $18,000 $24,000 $24,000 $31,500
Allocated IT Costs $0 $0 $710 $710 $840
Conference & Travel $0 $0 $400 $400 $3,000
Art Sales Commission $0 $77,968 $0 $16,020 $0
Contract Services $7,508 $9,300 $2,000 $2,000 $7,500
TOTAL $18,428 $124,369 $49,360 $65,380 $62,440
Total Expenditures
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Yountville Arts Programs $27,799 $134,142 $61,145 $77,466 $93,767 TOTAL $27,799 $134,142 $61,145 $77,466 $93,767
Program Revenue
, , , , ,
, ,
, , , , ,
(3804) Art Donations/Comm
(3807) Art Sales
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Full-Time Staff Allocations
2019/2020 Actual 2020/2021 Actual 2021/2022 Actual 2022/2023 Proposed Facility & Event Specialist 0.15 0.10 0.10 0.00
Recreation Coordinator 0.00 0.00 0.00 0.10
TOTAL 0.15 0.10 0.10 0.10
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 6D
Yountville Town Council Staff Report
DATE: May 5, 2022
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

Special Revenue Funds Review

DISCUSSION/BACKGROUND
The Town Council will review and discuss the Fiscal Year 2022/2023 proposed budget for Special Revenue Funds, as follows:

1. Public Education and Government Access (P.E.G.) Fund 21

2. Public Art Program Fee Fund 23

3. Housing Grant Fund 24

4. Fire emergency Services Fund 28

5. CASp Certification and Training Fund 30

6. Housing Opportunity Program Fund 70

7. Measure S – Affordable and Workforce Housing Fund 71

8. Tallent Lane Private Road Benefit District Fund 95

9. Mesa Court Drainage Benefit District Fund 96
Back to Table of Contents
Department Overview
The Public Educational and Government Access Fund (PEG) is a Special Revenue Fund due to its restricted use.

Municipal Code Section 5.16.020 State video franchise fees and public, educational and governmental access fees provide for the collection of PEG funds. Effective August 5, 2010, each State franchisee shall pay a fee to the Town equal to one percent of gross revenues (“PEG access facilities fee”) of that State video franchise holder to support public, education, and governmental access channel facilities within the Town. This fund accounts for collection of PEG revenues and expenditures related to the PEG channel which are restricted for the use of purchase of equipment related to education and government broadcasting.

The State franchise fee required shall be paid to the Town quarterly, in a manner consistent with California Public Utilities Code Section 5860.

Fiscal Year 2021/2022 Accomplishments
The Town made a budget adjustment of $13,000 from this fund to upgrade Council Chambers Audio and Visual Equipment console and cameras providing better image quality during broadcasting and streaming as well as modernizing the equipment to work with newer technologies.

Fiscal Year 2022/2023 Goals and Objectives
The Town does not have any planned upgrades for Fiscal Year 2022/2023. The amount budgeted is a placeholder for unexpected equipment failure and the potential need for replacement equipment.

Budget Highlights
This is a declining revenue source due to decline in customer base as alternative methods of television programming services versus cable are becoming more popular.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Public Education and Government Access
Fund
Special Revenue Fund 21 Department 1012
Did You Know?
Town Council meetings can be viewed on local cable channel 28, the Town’s YouTube page at www.townofyountville.com/youtube and through the Town’s online agendas while the meetings are in session.

The Town contracts with Napa Valley TV (Napa Public Access Cable Television) which provides camera operators to support televising our Town Council, Zoning & Design Review Board, and Parks & Recreation Advisory Commission meetings, as well as providing video services for Town sponsored public events.

Napa Valley TV also provides services in support of public information releases, producing special programs for emergency preparedness and live special local emergency cablecasts when needed. the Yountville Arts Commission now meets in Town Council Chambers.

Revenue
Data
, , , , ,

, , , , ,
(3022) PEG Fees
(3301) Interest Income
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Expenditures
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Machinery & Equipment < $10k $3,000 $0 $5,000 $18,890 $5,000 TOTAL $3,000 $0 $5,000 $18,890 $5,000
Summary of Fund Balance Activity
Back to Table of Contents
Department Overview
In 2016, Town Council approved a Public Art Program Fee to assist in enhancing outdoor public art in the commercial district. This restricted fund ensures that the Town can sustain the development and ongoing maintenance of its outdoor public art assets. This fund is exclusively used for the acquisition, installation, improvement, and maintenance of physical artwork to be displayed in the Town for public view. The revenue deposited into this fund can also be used for the administration of the public art program.

All commercial applicants applying for a building permit are required to pay one percent (1%) of the project valuation as stated on the building permit. Applicants have two (2) options to satisfy the requirement for placement of art by either 1) installing or maintaining public art for public view at 1% of the project valuation, or 2) by paying an in-lieu fee-based on 1% of project valuation into the Public Art Fund administered by the Arts Commission.

The Public Art Program Fee was introduced to Town Council by the Yountville Arts Commission. The Commission provides vision, leadership, inspiration, and support to artists and their art in Yountville. The Commission believes that public art enhances the quality of life for individuals living in, working in and visiting Yountville.

Fiscal Year 2021/2022 Accomplishments
Rotated 8 sculptures on the Public Art Walk. Maintained the minimum fund balance with the decrease in projects during the COVID-19 Pandemic.

Created a “Shop the Art Walk” digital catalog and marketing effort. Worked closely with Visit Napa Valley for Yountville’s feature week.

Fiscal Year 2022/2023 Goals and Objectives
Conduct analysis and craft potential policy changes to ensure future funding for the Yountville Art Walk through commercial construction slowdowns.

Budget Highlights
This budget is used exclusively for the Yountville Art Walk. As the fund balance grows, Yountville Arts will analyze projects about annual maintenance, artist stipends and installation costs.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Public Art Program Fee Fund
Special Revenue Fund 23 Department 5414
Did You Know?
Revenue in this fund is dependent on commercial building permit activity as well as project valuation and can therefore be difficult to predict.

Revenues
Data
,
, , , , ,
, , , , ,
(3301) Interest Income
(3113) Public Art Program Fee
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Expenditures
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Other Supplies & Materials $498 $5,085 $2,500 $3,153 $4,500 Art Maintenance $375 $375 $1,500 $1,500 $2,700
Contract Services $29,287 $31,206 $17,000 $21,261 $13,500 TOTAL $30,159 $36,666 $21,000 $25,914 $20,700
Summary of Fund Balance Activity
Back to Table of Contents
Department Overview
The Town has been awarded three large grants for home rehabilitation activity. All these housing grants provide funding for the Home Rehabilitation Program, which funds home improvement projects for low-income eligible residents to bring their homes up to current building code standards. The Home Rehabilitation Program provides qualifying homeowners with zero to low interest loans to complete vital rehabilitation projects. Prior to receiving the loan, the borrower is required to verify eligibility by providing proof of income and proof of home ownership.

On September 24, 2014, the Town was awarded a CalHome Program Grant (CalHome Grant) from the California Department of Housing and Community Development (HCD) in the amount of $330,00. The CalHome Grant has been exhausted and will only be funded this fiscal year by repayment of previous loans. On November 19, 2014 the Town received a HOME Program Grant (HOME Program Grant) from HCD for up to $500,000. The Town was also awarded a $500,000 HOME grant (HOME Grant) in 2018, of which $77,342 has been received as of April 30, 2022, leaving a balance of $422,658 that the Town is expecting to receive as projects are completed.”
In Fiscal Year 2020/2021, the Town worked with the City of Napa and the California Department of Housing and Community Development (HCD) to add a Tenant-Based Rental Assistance (TBRA) as a new approved activity within the Home Rehabilitation Program. This portion of the program uses the state and federal grants to assist low-income residents in making rent payments and will sunset.

The Town entered into an agreement with the Housing Authority of the City of Napa to administer these grants. The Housing Authority markets the program and receives the applications, performs income determinations and eligibility for the assistance, works write ups for the rehab work, manages the projects, processes the grant draw down for the loans funded, performs quarterly and annual reporting, completes annual monitoring of the recipients of the rehab loans, and carries out other administrative tasks.

Homeowners may choose to repay the loan at their leisure, but most often repayments occur at the sale of the property. When the loan is repaid, the money obtained returns to this fund and is then used to finance additional qualifying rehabilitation projects. In this sense, it is a revolving loan program, utilizing grant funds to finance as many rehabilitation projects as possible.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Housing Grant Fund
Special Revenue Fund 24 Department 1500
Fiscal Year 2021/2022 Accomplishments
As of April 30, 2022, the Town has assisted three local renters by using $13,315 of grant money from the TBRA.

The Town received two loan repayments for a total amount of $41,695.

Fiscal Year 2022/2023 Goals and Objectives
Continue to administer and manage grant program. Work with the Housing Authority of the City of Napa to explore options for possibly utilizing grant funds in other ways that would be beneficial to program participants, such as a tenant based rental assistance program for qualifying individuals during times of financial hardship.

Budget Highlights
The CalHOME Grant Expenses and Awards budgeted amounts are included as placeholders in case a loan is repaid.

The budgeted $100,000 Federal Home Grant revenue and expenditure represent the expected amount of grant revenue the Town will receive and use from the $500,000 HOME Grant.

Did You Know?
To date, 42 projects throughout the Town have received funding through these programs.

Funds from federal and state grant amounts are recovered through the repayment of the grant-funded loans when a home is sold.

The CalHome Grant Expenses and Awards budgeted amounts are included as placeholders in case a loan is repaid.

Revenues
Data

, ,
, , ,
, , ,
, , ,
, , , , ,
(3301) Interest Income
(3408) CalHome Grant
(3432) Federal Home Grant
(3422) CalGrant Repayment - State
(3423) CalGrant Repayment - Fed
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Expenditures
Total Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget CalHome Grant Awards $0 $75 $20,000 $0 $20,000
Federal Home Grant Awards $27,000 $93,162 $500,000 $25,000 $100,000 TOTAL $27,000 $93,237 $520,000 $25,000 $120,000
Summary of Fund Balance Activity
Back to Table of Contents
Department Overview
New development activity within the Town is subject to a Fire Emergency Services Impact Fee to offset additional costs of personnel, facilities, and equipment required to meet the increased demands on fire and medical services. This fund accounts for those revenues to ensure funds are available for future fire engine replacements. Due to the limited amount of new development the current fund balance has been well below $100 since Fiscal Year 2013/2014. With the Town reaching build out, revenues for this fund are difficult to predict.

The General Fund will be required to cover the annual fire engine replacement cost as outlined in the March 2018 fire contract. The estimated cost to the General Fund for annual fire engine replacement is estimated to be $18,333.

Fiscal Year 2021/2022 Accomplishments
Paid a portion of the required cost share towards fire engine replacement per the contract with Napa County.

Fiscal Year 2022/2023 Goals and Objectives
Transfer any revenues generated to General Fund Department 01-3201 to offset the cost of fire engine replacement costs.

Budget Highlights
None.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Fire Emergency Services Fund
Special Revenue Fund 28 Department 3201
Revenue and Expenditures
Data

Revenues
(3301) Interest Income
Expenses
Revenues Less Expenses
Collapse All 2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Summary of Fund Balance Activity
Back to Table of Contents
Department Overview
Senate Bill 1186 (SB 1186) created Government Code Section 4467. SB 1186 requires that a fee be assessed on newly issued and renewed business licenses. The intent of this additional fee is twofold; to generate revenue for improving disability access and compliance within the jurisdiction, and to provide funds for the California Division of the State Architect (DSA) to use in maintaining oversight of the Certified Access Specialist (CASp) program.

For the period of January 1, 2018 through December 31, 2023 the fee is $4.00. This is a substantial increase of the fee that was previously only $1.00. Of the amount collected, 90% is retained by the local entity, and 10% is remitted to the DSA on a quarterly basis. Annually in January, an annual report is completed and submitted to the DSA to disclose total amount of fees collected, and reconcile the amount remitted to the DSA. After the annual report is finalized, the Town’s portion of the fee is transferred into Fund 50 to aid in covering costs of projects related to ADA improvements and requirements.

These fees were previously accounted for in the General Fund, in a liability account that did not show up as revenue. With the considerable increase in the fee amount, it was determined that these revenues should be in a Special Revenue Fund.

On January 1, 2024, the fee will be returned to $1.00, the original fee amount. The Town will then retain 70% of the fees collected and remit the remaining 30% to the DSA.

Fiscal Year 2021/2022 Accomplishments
Collected SB 1186 fees when business licenses are applied for and renewed.

Reported and remitted to the Division of the State Architect in a timely manner.

Transferred fees collected in calendar year 2020 into Fund 50 to help cover costs for project CP-2021 (ADA Accessibility Improvements Program).

Fiscal Year 2022/2023 Goals and Objectives
Continue to collect, report, and remit fees as required by statute.

Utilize funds for the Town’s Americans with Disability Act (ADA) Improvements Program.

Town of Yountville Fiscal Year 2022/2023 Operating Budget CASp Certification and Training Fund
(SB 1186 Disability Access Fee)
Special Revenue Fund 30
Budget Highlights
This fund will provide for easier tracking and reporting of fees collected.

Any funds that become available will be transferred to Fund 50 to cover costs for project CP-2023 (ADA Accessibility Improvements Program).

Did You Know?
The Town processes roughly 475 business licenses (new & renewals) each year which generates revenue for this fund.

Revenues
Data

, , , , ,
, , , , ,
(3301) Interest Income
(3705) SB 1186 Fees
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Expenditures
CASp Certification & Training Fund 30 Expenditure Budget 2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Interfund Transfer - Capital Project $1,923 $1,786 $1,700 $1,997 $1,500 TOTAL $1,923 $1,786 $1,700 $1,997 $1,500
Summary of Fund Balance Activity
Back to Table of Contents
Department Overview
The Housing Opportunity Fund, also known as the Housing Opportunity Program, was established to support the development of affordable housing units by providing Town funding assistance for affordable housing construction. This effort provides local lower income residents and workers in the hospitality and agricultural industries the opportunity to live in the community in which they work. This program recognizes the desire to have a socio-economically diverse population. Revenue received from developer paid Housing Fair Share Impact Fees, General Fund transfers, and interest income provide the source of funds for these efforts.

The Town currently has 100 deed restricted affordable housing units. The Town is reaching build-out and there is limited commercial and residential land to build upon. This means that this will be a declining revenue source and there will be very limited funding from fair share fees in current and future years. The current practice is not to budget impact fees as development is limited in number and timing is difficult to predict. When revenue is received, the funds will be used for affordable housing projects and programs in tandem with the funds accounted for in Fund 71.

Fiscal Year 2021/2022 Accomplishments
Initiated conversations regarding town sponsored payment program for Additional Dwelling Units (ADUs) that would be deed restricted for low income rentals.

A total of $662 in Affordable Housing Fair Share in-lieu Fees were collected.

Fiscal Year 2022/2023 Goals and Objectives
Collaborate with official housing developers to sponsor projects.

Implement the financing for deed restricted ADUs.

Identify opportunities to support the Town’s affordable housing goals.

Budget Highlights
A budget of $13,400 is included for contribution to local housing advocates, including the Community Action of Napa Valley Homeless Shelter, Napa Valley Community Housing Farmworker Housing Project, and Fair Housing Napa Valley, consistent with the Town of Yountville General Plan Housing Element.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Housing Opportunity Program Fund
Special Revenue Fund 70 Department 1500
A budget of $58,200 is included to continue a contract with the City of Napa Housing Authority for housing management services. This represents a slight increase from previous years due to increased PERS costs, additional monitoring and loan servicing of the Home Rehabilitation Program and increased advisory work on various housing programs.

This fund is dependent on the General Fund, which has a responsibility under the Housing Element to sustain this program. The General Fund will be contributing $71,600 in Fiscal Year 2022/2023.

Did You Know?
Approximately 10% of Yountville’s housing stock is deed restricted affordable in support of the Town’s housing goals.

There are 100 affordable housing units in Town; 26 are owner-occupied, and 74 are renter occupied.

Revenue & Transfers
Data
, ,
,
, , , ,
, , , , ,
(3301) Interest Income
(3701) Impact Fees
(3901) Interfund Transfer - From General Fund
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Expenditures
Total Expenditure Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Other Agencies $6,000 $6,000 $13,400 $6,000 $13,400
Contract Services $52,034 $56,000 $57,000 $57,000 $58,200 TOTAL $58,034 $62,000 $70,400 $63,000 $71,600
Summary of Fund Balance Activity
Department Overview
On November 6, 2018, Yountville voters approved Measure S which increased the Transient Occupancy Tax (TOT) by one percent (1%) to support workforce and affordable housing efforts. It is a special tax for funding programs and services related to workforce and affordable housing and may only be used for that purpose, including projects within and outside the jurisdictional boundaries of the Town of Yountville.

There are several types of programs and services which could utilize Measure S funds, which include but are not limited to:

External services and programs that aid the Town in the management and oversight of its affordable housing programs.

External consultant and staff costs related to management oversight and development of affordable and workforce housing programs and related services.

Internal and external program costs to provide housing rehabilitation, inspection and management of existing rental registration program, and code enforcement and compliance of short-term rental restrictions to support and maintain existing rental housing stock.

Housing related provider and support services such as, but not limited to Fair Housing Napa Valley, and including other regional housing advocacy / services and non-profit housing resources support providers as outlined or in accordance with policy objectives in the Town’s General Plan and Housing Element.

Acquisition of existing deed restricted affordable properties which may come on the market to ensure that they remain deed restricted.

Incentives, grants or reimbursements of development impact fees and building permit fees for deed restricted affordable housing units.

Financial assistance for property owners who may choose to rent out rooms in their home to targeted employees who are employed locally in Yountville.

Development and funding of “down payment” assistance program for eligible targeted home buyers.

Debt payment for bonds, certificates of purchase or other appropriate structure to fund the purchase, acquisition, or construction of additional deed restricted affordable or workforce housing for local employees.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Measure S, Affordable and Workforce
Housing Fund
Special Revenue Fund 71 Department 1600
The Town will be continue to be conservative in its budgeted expenditures in the early years of this fund before committing resources to any new programs.

Fiscal Year 2021/2022 Accomplishments
Continued to collect additional one percent of gross revenue reported by hotels which increased fund balance.

Town purchased 6631 Oak Leaf Court to protect its designation as affordable housing.

Town sold 6631 Oak Leaf Court to Napa Valley Community Housing a low-income dead restricted rental housing unit.

Fiscal Year 2022/2023 Goals and Objectives
Continue to grow the balance available in this fund.

Town staff will seek opportunities to utilize fund balance to increase affordable and workforce housing within the Town.

Budget Highlights
Initial allocation of $100,000 towards draft ADU forgivable loan program.

Did You Know?
As of March 31, 2022 the balance in this fund is $1,323,817.

Revenue
Data
, , , , ,
, , , , ,
, , , , ,
(3035) Measure S. Affordable Housing
(3301) Interest Income
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Expenditures
Total Expenditure Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Contract Services $0 $0 $100,000 $100,000 $100,000
TOTAL $0 $0 $100,000 $100,000 $100,000
Summary of Fund Balance Activity
Back to Table of Contents
Department Overview
The Tallent Lane Benefit District was established to provide safer and improved access to properties fronting Tallent Lane. A fee of $3,327 per home or per lot, and $1,663 per second unit are the major sources of revenue. This benefit district remains a funding vehicle for residents to improve Tallent Lane, which is a private road.

Pursuant to Resolution 769 dated June 6, 1989 this Benefit District fund is established to provide a funding mechanism to widen Tallent Lane for safety and improved access to at least 16 feet wide. The project costs and easements are to be provided by the property owners abutting Tallent Lane. Unless and until the road is improved to meet current Town standards the road shall remain by General Plan definition a small rural lane.

Fiscal Year 2021/2022 Accomplishments
No Tallent Lane Private Raod Benefit District revenue.

Fiscal Year 2022/2023 Goals and Objectives
No activity scheduled.

Budget Highlights
The present fund balance for the Tallent Lane Private Road Benefit District is $17,947.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Tallent Lane Private Road Benefit District
Fund
Special Revenue Fund 95 Department 4305
Revenue and Expenditures
Data

Revenues
(3301) Interest Income
(3704) Private Road Assessment
Expenses
Revenues Less Expenses
Collapse All 2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Summary of Fund Balance Activity
Back to Table of Contents
Department Overview
The Mesa Court Drainage Benefit District was established to address drainage problems within the geographic area of Mesa Court. The first phase was completed in Fiscal Year 1999 and was financed by new development in the district. The last use of fund resources was in Fiscal Year 2005/2006 for drainage improvements ($10,000).

Fiscal Year 2021/2022 Accomplishments
No Mesa Court Drainage Benefit District revenue was collected.

Fiscal Year 2022/2023 Goals and Objectives
No activity is scheduled.

Budget Highlights
The present fund balance for the Mesa Court Drainage Benefit District Fund is $50,046.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Mesa Court Drainage Benefit District Fund
Special Revenue Fund 96 Department 4305
Revenue and Expenditures
Data

Revenues
(3301) Interest Income
(3703) Drainage Assessment
Expenses
Revenues Less Expenses
Collapse All 2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Summary of Fund Balance Activity
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 6E
Yountville Town Council Staff Report
DATE: May 5, 2022
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

Custodial Fund Review

DISCUSSION/BACKGROUND
The Town Council will review and discuss the Fiscal Year 2022/2023 proposed budget for Custodial Fund (previously called Agency Fund prior to the 2019 implementation of GASB 84), as follows:

1. Tourism Improvement District Assessment Fund 22
Back to Table of Contents
Department Overview
On June 15, 2010, the County of Napa approved Resolution No. 2010-72 which created the Napa Valley Tourism Improvement District (NVTID), a benefit assessment district which includes all incorporated jurisdictions including the Town of Yountville and the unincorporated county. The NVTID levies a self-assessment of 2% of gross revenues on short-term (less than 30 days) room rental revenue on all lodging businesses. The NVTID was initially approved in 2010 for five (5) years and was then extended for an additional ten (10) years in 2015. The assessment revenue must be used for marketing, sales promotions and other tourist serving activities designed to increase tourism and to market the Napa Valley as a tourist, meeting and event destination.

The 2% self-assessment is allocated with 1.5% provided to the Napa Valley Tourism Corporation (NVTC) to administer the valley wide sales and marketing effort and .5% which is allocated to each local jurisdiction for tourism-related expenditures in accordance with the Management Plan in the individual jurisdiction.

The Town collects the 2% NVTID assessment at the same time as it collects the Town’s TOT taxes levied on lodging properties located in the Town. The Town forwards 1.5% to the County of Napa for the regional NVTID distribution and place .5% in the local NVTID- Yountville agency fund administered by the Town of Yountville serving as its fiduciary agent.

In accordance with the NVTID Management Plan, the Town in its capacity as tax collector is paid a 1% administrative fee for its cost in collecting and forwarding assessment money and support of the local governing body.

The NVTID-Yountville local governing body is responsible for the development of an annual work plan, budget, approval of expenditures, and appropriate reports to the NVTID, Town of Yountville and County of Napa as may be required. The local governing body consists of four (4) lodging property representatives, one (1) Chamber of Commerce Board of Directors member, one (1) Town of Yountville elected official and the Town Manager or designee.

Fiscal Year 2021/2022 Accomplishments
Local governing body launched continuing promotional and marketing efforts.

Funded social media campaign and expanded marketing efforts to target markets through a contract with the Yountville Chamber of Commerce. This is consistent with the NVTID branding strategy, to use social media to market Yountville as a destination. Targeted marketing efforts related to COVID-19 recovery.

Funded several targeted familiarization (FAM) trips for media travel writers.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Tourism Improvement District Assessment
Fund
Special Revenue Fund 22 Department 1015
Provided funding for Art Sip and Stroll, Yountville International Short Film Festival, Napa Valley Museum, Napa Valley Vine Trail.

Fiscal Year 2021/2022 Goals and Objectives
Continue to collect and account for the 2% Tourism Improvement Assessment. Maintain funding for the successful partnerships and marketing programs designed to bring visitors to Yountville in the shoulder season.

Evaluate new programs and initiatives and implement based on results of the adopted May 2018 Strategic Planning Retreat.

Continue COVID-19 recovery and marketing strategy.

Budget Highlights
This budget is shown for informational and planning purposes; actual approval of program expenditures are done by the NVTID-Yountville local governing body.

The Town of Yountville serves as the NVTID-Yountville’s fiduciary entity.

Did You Know?
Visit Napa Valley is one of the Napa Valley Tourism Improvement District's tools for marketing Yountville to travelers around the world.

The Yountville Chamber of Commerce serves as the local destination marketing organization (DMO) for Yountville.

Revenues
Data
, , , , ,
, , , , ,
, , , , ,
, , , , ,
, , , ,, ,,
(3040) Tourism Assessment - County
(3041) Tourism Assessment-Local
(3042) Tourism Assessment-Admin
(3301) Interest Income
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Expenditures and Transfers

TOTAL BUDGET
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Other Agencies $705,188 $588,613 $647,500 $647,500 $863,333 Other Community Support $343,663 $304,836 $260,000 $260,000 $260,000 Interfund Transfer $9,445 $8,036 $8,750 $11,667 $12,500 TOTAL $1,058,296 $901,484 $916,250 $919,167 $1,135,833
Summary of Fund Balance Activity
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 6F
Yountville Town Council Staff Report
DATE: May 5, 2022
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

Debt Service Funds Review

DISCUSSION/BACKGROUND
The Town Council will review and discuss the Fiscal Year 2022/2023 proposed budget for Debt Service Funds, as follows:

1. 2013 Lease Revenue Bond Debt Service Fund 53

2. 2017 Lease Revenue Bond Debt Service Fund 54

3. 2020 Direct Placement Financing Debt Service Fund 55

Revenue and Transfers
Data
,
,
,,
,
,,
(3301) Interest Income
(3900) Interfund Transfer
(3955) Interfund Transfer - Debt Svc (2020)
(3964) Interfund Transfer - WW Utility Capital
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Expenditures and Transfers
Total Expenditure Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Bank & Fiscal Agent Fees $850 $0 $0 $0 $0
Principal $2,530,000 $0 $0 $0 $0
Interest $69,732 $0 $0 $0 $0
Interfund Transfer-Debt Svc (2020) $0 $49,783 $0 $0 $0
TOTAL $2,600,582 $49,783 $0 $0 $0
Summary of Fund Balance Activity
Back to Table of Contents
Department Overview
In October 2017 the Yountville Finance Authority issued 2017 Lease Revenue Bonds in the amount of $8,500,000 to refund the 2008 Lease Revenue Bonds. This refunding allowed the Town to take advantage of a more favorable interest rate environment than at original issue. The structure of the new bonds mirrors that of the 2008 Bonds, which involves the Town leasing the community center site to the Authority and leasing the complete facility back for the Town’s use. The term for the 2017 Lease Revenue Bonds is 21 years, and over the course of this term, $1,630,628 will be saved because of this refunding.

The original bonds were issued to fund the construction of the Yountville Town Center Project, which consisted of the construction of a 7,500-square-foot Community Center and Library Building, the remodeling of the existing Community Hall, the construction of a new sheriff’s substation, and the construction and landscaping of a new 7,000-square foot Town Square. Total construction budget for the project was $11,197,600 and it was completed and opened for public use in November of 2009.

Fiscal Year 2021/2022 Accomplishments
Annual lease revenue bond payments were made per schedule.

Fiscal Year 2021/2022 Goals and Objectives
Make timely annual debt service payments for a total of $543,019.

Town of Yountville Fiscal Year 2022/2023 Operating Budget 2017 Lease Revenue Bond Debt Service Fund
54 - Community Center
Fund 54 Department 7000
Budget Highlights
Transfer in from General Fund (01) in the amount of $550,000 to cover principal, interest and fiscal agent fees.

Did You Know?
The 2017 Lease Revenue Bonds will have an outstanding principal balance of $7,440,000 at June 30, 2022. The final maturity date is December 2039.

Revenue and Transfers
Data
, ,
, , , , ,
, , , , ,
(3301) Interest Income
(3900) Interfund Transfer
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Expenditures
Total Expenditure Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Bank & Fiscal Agent Fees $1,750 $1,650 $1,850 $1,850 $1,850 Principal $260,000 $270,000 $285,000 $285,000 $300,000
Interest $284,769 $271,519 $257,644 $257,644 $243,019
TOTAL $546,519 $543,169 $544,494 $544,494 $544,869
Summary of Fund Balance Activity

Back to Table of Contents
Department Overview
In June 2020, the Yountville Finance Authority entered into a Direct Placement Financing with Westamerica Bank in the amount of $2,303,000 to refund the remaining principal balance of the 2013 Lease Revenue Bonds. The original bonds were issued to fund a seismic retrofit for the historic Town Hall building and the reconstruction of streets and replacement of sewers on Madison & Yount Streets. The result of the refunding was approximately $51,000 of savings in interest costs over the remaining life of the bonds.

In 2012 the Town completed a feasibility study related to the structural strengthening of the 1930’s era unreinforced Town Hall building which is seismically unsafe. The feasibility study found a great likelihood of significant damage to the building in the event of a moderate earthquake that would result in disruption of vital public services and the Town’s ability to respond and rebuild after an incident. Town Hall was built in 1920 as an elementary school.

In 1977 a new Yountville Elementary School was constructed because the existing building did not meet building code requirements for schools. Town staff then moved from Community Hall into the old school building, which became Town Hall. The bond proceeds also funded reconstruction of Madison Street from Washington to Yount, and Yount Street from Hopper Creek to Monroe along with replacement of the sewer lateral.

The Town is obligated to pay the debt from existing General Fund revenue sources and will budget an annual transfer from the General Fund each year to pay principal and interest payments as they come due. Principal and interest payments for the portion of the sewer line replacement will be funded with a transfer from the Wastewater Capital Fund (64).

Fiscal Year 2020/2021 Accomplishments
Fund was created and debt service payments in the amount of $349,051 were made per schedule.

Town of Yountville Fiscal Year 2022/2023 Operating Budget 2020 Direct Placement Financing Debt
Service Fund 55 - Town Hall & Madison/Yount
Debt Service Fund 55 Department 7000
Fiscal Year 2021/2022 Goals and Objectives
Make timely annual debt service payments for a total of $351,805 per schedule.

Budget Highlights
Transfer in from General Fund (01) in the amount of $273,000 to contribute towards principal, interest, and fiscal agent fees.
$48,864 of existing fund balance will be used to contribute towards principal, interest, and fiscal agent fees.

Transfer in from Wastewater Capital Fund (64) of $29,991 to cover its debt portion related to the sewer lateral replacement component of the project.

Did You Know?
The 2020 Lease Revenue Bonds will have an outstanding principal balance of $1,675,000 on June 30, 2022. The final maturity date is June 2027.

Revenue & Transfers
Data

, , , ,
,
, , , ,
,,
,, , , , ,
(3301) Interest Income
(3901) Interfund Transfer - From General Fund
(3953) Interfund Transfer - Debt Svc (2013)
(3964) Interfund Transfer - WW Utility Capital
(3990) Bond/Loan Proceeds
Total
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Expenditures and Transfers
Total Expenditure Budget
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Bank & Fiscal Agent Fees $0 $0 $850 $850 $250
Principal $0 $312,000 $316,000 $316,000 $324,000
Interest $0 $38,017 $33,051 $33,051 $27,805
Bond Costs $58,920 $0 $0 $0 $0
Interfund Transfer - Debt Svc (2013) -$2,241,219 $0 $0 $0 $0 TOTAL -$2,182,300 $350,017 $349,901 $349,901 $352,055
Summary of Fund Balance Activity
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 6G
Yountville Town Council Staff Report
DATE: May 5, 2022
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

Impact Fee Funds Review

DISCUSSION/BACKGROUND
The Town Council will review and discuss the Fiscal Year 2022/2023 proposed budget for Impact Fee Funds, as follows:

Impact Fee Funds 41 - 46

1. Civic Facilities Impact Fee Fund 41

2. Drainage & Flood Control Impact Fee Fund 42

3. Parks & Recreation Impact Fee Fund 43

4. Public Safety Impact Fee Fund 44

5. Traffic Facilities Impact Fee Fund 45

6. Utility Underground Impact Fee Fund 46
Back to Table of Contents
Department Overview
Impact Fees on new residential and commercial developments, conversions, and expansions, were established in June 2005 by Ordinance 362-05 and Municipal Code Section 3.40. Collected fees are accounted for in these funds then transferred to the Capital Projects Fund (50) to support applicable projects when they occur.

The Town is nearing build-out of the community. As such, impact fees will not be a significant revenue source going forward to assist in funding the construction and maintenance of the Town’s infrastructure.

The Impact Fee Funds are as follows:

Civic Facilities Impact Fee Fund (41)
Drainage & Flood Control Impact Fee Fund (42)
Parks & Recreation Impact Fee Fund (43)
Public Safety Impact Fee Fund (44)
Traffic Facilities Impact Fee Fund (45)
Utility Undergrounding Impact Fee Fund (46)
Fiscal Year 2021/2022 Accomplishments
Collected and allocated Impact Fees from applicable projects during the building permit issuance process.

Fiscal Year 2022/2023 Goals and Objectives
Collect and allocate Impact Fees from applicable projects during the building permit issuance process.

Budget Highlights
The current practice is to not budget impact fees as development is limited in number, potential projects are often unknown, and timing is hard to predict. As the Town is principally built-out Impact Fees remain a declining source of capital project funding.

Town of Yountville Fiscal Year 2022/2023 Operating Budget Impact Fee Funds
Funds 41 - 46
Did You Know?
Impact Fees collected on development projects contribute to these impact fee funds, but may also pay for Water Connections, Sewer Connections, and Affordable Housing.

These revenues are partly allocated as a contribution to pay for the cost of existing/previously constructed facilities and infrastructure rather than new projects.

Civic Facilities Impact Fee Fund 41
The Civic Facilities Impact Fee Fund (Fund 41) was established to account for impact fees collected for existing and planned civic facilities projects and infrastructure. Approximately 13% of each impact fee collected is to be allocated to the ‘buy in’ of existing facilities; the remainder is to be allocated to the fund that finances approved civic facilities projects.

Data

,
-,

Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Drainage & Flood Control Impact Fee Fund 42
The Drainage & Flood Control Impact Fee Fund (Fund 42) was established to account for impact fees collected for planned drainage and flood control projects and infrastructure. Proceeds of each fee collected are to be allocated to the fund that finances approved drainage and flood control projects.

,
-,

Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Parks & Recreation Impact Fee Fund 43
The Parks & Recreation Impact Fee Fund (Fund 43) was established to account for impact fees collected for existing and planned park and recreation facilities, projects and infrastructure. Approximately 66% of each impact fee collected is to be allocated to the ‘buy in’ of existing facilities; the remainder is to be allocated to the fund that finances approved parks and recreation projects.

,
-,

Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Public Safety Impact Fee Fund 44
The Public Safety Impact Fee Fund (Fund 44) was established to account for impact fees collected for existing and planned public safety facilities, projects and infrastructure. Approximately 13% of each impact fee collected is to be allocated to the ‘buy in’ of existing facilities; the remainder is to be allocated to the fund that finances approved public safety projects.

,
-,

Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Traffic Facilities Impact Fee Fund 45
The Traffic Facilities Impact Fee Fund (Fund 45) was established to account for impact fees collected for existing and planned traffic facilities, projects and infrastructure. Approximately 86% of each impact fee collected is to be allocated to the ‘buy in’ of existing facilities; the remainder is to be allocated to the fund that finances approved traffic facilities projects.

,
-,

Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget Utility Undergrounding Impact Fee Fund 46
The Utility Undergrounding Impact Fee (Fund 46) was established to pay for the undergrounding of existing overhead utilities along primary streets. Proceeds of each fee collected are to be allocated to the fund that finances approved utility undergrounding projects.
,

,
,

,
Revenues
(3301) Interest Income
(3701) Impact Fees
(3950) Interfund Transfers - Capital Projects
Expenses
Revenues Less Expenses
Collapse All 2019/2020 Actual 2020/2021 Actual 2021/2022 Adopted Budget 2021/2022 Estimated 2022/2023 Budget

Yountville City CouncilMay 5, 2022

Yountville City Council
May 5, 2022