Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Minutes – Final
Tuesday, March 7, 2023
3:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.
1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.
Mayor Mohler called the meeting to order at approximately 3:00 p.m.
Town of Yountville
Town Council Regular Meeting
Minutes 03/07/2023
and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.
1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.
Mayor Mohler called the meeting to order at approximately 3:00 p.m.
2. ROLL CALL
Present: 5 Mayor Margie Mohler, Vice Mayor Eric Knight, Council Member Hillery Trippe, Council Member Robin McKeeCant, Council Member Pam Reeves
Absent: None
3. PLEDGE OF ALLEGIANCE
The pledge of allegiance was held.
4. ADOPTION OF AGENDA
A motion was made by Vice Mayor Knight, seconded by Council Member Trippe to Adopt the Agenda.
The motion carried by the following vote:
AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
5. PROCLAMATIONS AND RECOGNITIONS
A. American Red Cross Month
Mayor Mohler presented the proclamation.
6. PUBLIC COMMENT ON MATTERS NOT LISTED ON THE AGENDA
The following individual provided inperson public comment: John Dunbar.
7. CONSENT CALENDAR
A. Perpetuate the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390 B. Adopt Resolution Number 234187 Awarding the Bid for the Sanitary Sewer Inflow and Infiltration Assessment (WW2023), Approving a Contract with SKL Solutions, for $344,916, Approving Budget Adjustment of $182,662.00 to the Capital Projects budget Sanitary Sewer Inflow and Infiltration Assessment (WW2023) and Authorizing the Town Manager to execute the construction contract, change orders and amendments.
C. Adopt Resolution Number 234188 Approving amendment to the Town's Personnel Rules and Policies Bereavement Leave policy and adding Juneteenth as a Town declared federal holiday.
D. Appoint one (1) individual to serve on the Zoning & Design Review Board with the terms of office to commence immediately and to expire on July 19, 2024.
E. Appoint one (1) individual to the Affordable and Workforce Housing Oversight Committee with a term of office to commence immediately and expire on October 1, 2024.
A motion was made by Vice Mayor Knight, seconded by Council Member McKeeCant to approve the Consent Calendar items. The motion carried by the following vote:
Town of Yountville
Town Council Regular Meeting
Minutes 03/07/2023
E. Appoint one (1) individual to the Affordable and Workforce Housing Oversight Committee with a term of office to commence immediately and expire on October 1, 2024.
A motion was made by Vice Mayor Knight, seconded by Council Member McKeeCant to approve the Consent Calendar items. The motion carried by the following vote:
AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
8. PRESENTATIONS
A. Active Transportation Advisory Committee Report from Yountville Representative Majel Arnold Majel Arnold, NVTA Active Transportation Advisory Committee Yountville Representative, provided the presentation.
B. Annual Report from the Yountville Arts Commission
Ronda Schaer, Yountville Arts Commission Chair, provided the presentation.
9. PUBLIC HEARINGS NONE
10. ADMINISTRATIVE / REGULAR ITEMS
A. Consider Adoption of Resolution Number 234189 Approving the Renaming of the Gallery at the Community Center the STEVE ROGERS Gallery at the Community Center.
Samantha Holland, Parks & Recreation Director, presented the staff report.
Public Comment – None.
Town Council discussed and took the following action:
A motion was made by Council Member McKeeCant, seconded by Council Member Reeves to Adopt the Resolution. The motion carried by the following vote:
AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
B. Consideration and Adoption of: (1) Resolution Number 234190 Adopting OutofClass Pay for the Interim Town Manager, and (2) Resolution Number 234191 Appointing Public Works Director John Ferons as the Interim Town Manager
Steve Rogers, Town Manager, presented the staff report.
The following individual provided electronic public comment: Whitney DiverMcEvoy Town Council discussed and took the following action:
A motion was made by Vice Mayor Knight, seconded by Council Member Trippe to Adopt Resolution Number 234190. The motion carried by the following vote:
AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
AmotionasmadebViceMaorKnightsecondedbConcilMemberReeestoAdoptthe Town of Yountville
Town Council Regular Meeting
Minutes 03/07/2023
AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to Adopt the Resolution Number 234191. The motion carried by the following vote:
AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
C. Consider Council Determination the Tree Removal Permit Application submitted by Yountville Community Church asking for authorization to remove one (1) protected tree, located on the northern side of 6621 Yount Street; APN 036053002.
Diane Levine, Assistant Planner, presented the staff report.
The following individuals provided inperson public comment – Randy Bryant and Jeff Durham.
Town Council discussed and directed staff to create and bring back a resolution with the following conditions for the applicant:
Create an adhoc committee for the removal of valley oak trees.
For the Planning & Building Department to create a detailed arborist report on the health of the second valley oak tree on the property, within a reasonable timeline and condition the applicant to pay for that report,
For the arborist and applicant to recommend and buy the largest and similar type of Quercus tree that can be conditioned and planted on the site.
For the arborist is to provide a list of sites for the new tree.
For the arborist is to inform the Council if they believe the site needs more trees and if recommended to add more trees, for the applicant to add them to the site.
For Town staff to inspect if there are active wires and lights nailed to these trees.
Have all staff questions answered in the arborist report.
After the replacement oak tree is planted, create an arborist report annually or multiyear the arborist believes a report should be provided.
If another arborist does this work, for such arborist to review Mr. Pramuk’s report and comment on it prior to the removal of the tree.
Create administrative enforcement including fines and penalties for the second and other trees on site.
D. Introduce and Waive the Reading of An Ordinance Amending Section 13.160.120 of Chapter
13.160 of Division 8 of Title 13 of the Yountville Municipal Code to Update References to the California Public Records Act.
Eddy Gomez, Town Clerk, presented the staff report.
Public Comment – None.
Town Council took the following action:
A motion was made by Council Member McKeeCant, seconded by Council Member Reeves to Introduce and Waive the First Reading of the Ordinance. The motion carried by the following vote:
AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
Town of Yountville
Town Council Regular Meeting
Minutes 03/07/2023
AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
E. Reconsideration of Town Council Actions Creating Capital Improvement Project CF0030 and Allocation of $100,000 of Unassigned Funds to Capital Project Fund 50 for the Replacement of Community Hall Event Lawn with Synthetic Turf
Steve Rogers, Town Manager, introduced the item.
John Ferons, Public Works Director, presented staff report.
The following individuals submitted electronic public comment – Billie Hewitt, Carol Fink, John Dunbar, Penny Proteau, Will Hays, Janet ClareGotch.
The following individuals provided in person public comment – Penny Proteau.
Town Council discussed and took the following action:
A motion was made by Council Member Trippe, seconded by Council Member Reeves to Cease further action on CIP CF0030 and associated Allocation. The motion carried by the following vote:
AYES: 4; Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 1 Mayor Mohler
ABSTAIN: 0
11. STAFF INFORMATIONAL REPORTS
A. Water Conservation Update
John Ferons, Public Works Director, presented the update.
12. COUNCIL MEETING REPORTS, COMMENTS AND AGENDA ITEM REQUESTS Agendas and Minutes related to Council Members meeting attendance are maintained separately by the various meeting bodies.
A. Napa County Flood Control & Water Conservation District No report.
B. Napa Valley Transportation Authority (NVTA)
No report.
C. Upper Valley Waste Management Agency
No report.
D. LAFCO of Napa County
No report.
E. Watershed Information & Conservation Council
No report.
F. Climate Action Committee
Council Member Reeves reported that this was mostly an informational meeting and to have an agreement that all communities will be involved in the new climate action plan based on the receiedgrantConcilMemberTrippeproidedfrtherdetailontheinformationsharedbConcil Town of Yountville
Town Council Regular Meeting
Minutes 03/07/2023
No report.
F. Climate Action Committee
Council Member Reeves reported that this was mostly an informational meeting and to have an agreement that all communities will be involved in the new climate action plan based on the received grant. Council Member Trippe provided further detail on the information shared by Council Member Reeves.
G. Cal Cities Update
No report.
H. Council Ad Hoc and Standing Committee Reports
No report.
I. Council Announcements and Agenda Item Requests
Mayor Mohler informed she signed grant request support letters on behalf of the Council for FireWise and that she participated in the Leadership Napa Valley Government Day.
Vice Mayor Knight encouraged residents to visit the Town website to participate in the decision to select a new Town Manager.
Council Member Trippe encouraged the public to celebrate International Women’s Day on March 8, 2023.
Council Member McKeeCant announced three atmospheric rivers will be arriving in the area this week.
J. Future Agenda Items:
Repair Roofs on Bus Shelters project Monthly Financial Report – OpenGov Demonstration Emergency Declaration for Water Transmission Main Repair New Website Preview Final Designs for ADA Accessibility Improvements Second Reading Public Records Act Recodification Budget Development Update Design Review French Laundry Lounge California Business Roundtable Initiative Opposition Action Master Fee Schedule Public Hearing – Budget Workshops
13. CLOSED SESSION NONE
14. ADJOURNMENT
A motion was made by Council Member Reeves, seconded by Mayor Mohler to Adjourn the meeting.
The motion carried by the following vote:
AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
Adjourned to the Town Council Special Meeting on March 20, 2023 at a time and location to be determined.
_____________________
Eddy Gomez, Town Clerk
Date Approved: May 16, 2023 Town of Yountville
Town Council Regular Meeting
Minutes 03/07/2023