Agenda packet — Yountville City Council, May 18, 2023

Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Packet
Thursday, May 18, 2023
1:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

MEETING SCHEDULE AND HOW TO VIEW AGENDA
MeetingScheduleandLocation:TheTownCouncilmeetsonthefirstandthirdTuesdayofthemonthat3:00 Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

MEETING SCHEDULE AND HOW TO VIEW AGENDA
Meeting Schedule and Location: The Town Council meets on the first and third Tuesday of the month at 3:00 p.m. and only meets the first Tuesday during the months of August and December at 3:00 p.m. in Town Council Chambers, located at 6550 Yount Street, Yountville, California, 94599.

How to View the Agenda: The Agenda and associated staff reports may be viewed online by visiting the Town’s website at www.townofyountville.com/meetings.

How to Watch the Meeting: The Town Council and other Town Bodies’ meetings can be watched live in three different ways:

Via the Town’s Streaming Media Player at www.townofyountville.com/livevideo.

On the Town’s YouTube Channel at www.townofyountville.com/youtube.

On local cable TV Channel 28.

HOW TO PROVIDE PUBLIC COMMENT
Members of the public are welcome to attend the Town Council meetings to provide public comment in person or online via the following means:

Via email – Members of the public may submit public comments via the Town’s public comment email address [email protected]. Please, include in the subject line “COMMENT TO COUNCIL”.

Via the online agenda listing – Members of the public can submit public comments via the “Speech Bubble” feature with all electronic agendas. To provide public comment through this feature, please visit www.townofyountville.com/meetings and click on the speech bubble icon found under the Options column for the desired meeting you want to leave a public comment. When leaving a public comment through this feature, please make sure to click “Next” after typing your comment. You will be prompted to enter your name and will need to click “Next” again for the comment to be fully submitted.

Any written testimony submitted will be provided to the Council Members electronically, may be read into the record and will become part of the meeting archive.

HOW TO APPEAL
A person who is dissatisfied with a decision of the Town Council may have the right to a review of the decision by a Court. California Code of Civil Procedure Section 1094.5 and 1094.6 generally limits the time within which a decision of the Town Council may be judicially challenged. If a person challenges a decision in Court, he or she may be limited to raising only those issues raised at the Public Meeting described in this notice, or in written correspondence delivered to the Town Council at, or before, the Public Meeting.

1. CALL TO ORDER; CONVENE SPECIAL MEETING

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. PUBLIC COMMENT ON MATTERS NOT LISTED ON THE AGENDA
Members of the public are entitled to speak for 3minutes per speaker on matters of municipal concern not on the agenda, during consideration of that portion of the meeting agenda entitled “Public Comment” when that item is called by the Mayor. However, the Mayor has the discretion to limit speaking time when it is reasonable under the circumstances, including when there are many items on the agenda or a high volume of members of the public who intend to speak. The Mayor also has the discretion to extend the time to speak. The Mayor shall limit or extend speaking time in a consistent manner that is not based on the content or viewpoint of the speech.

Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

How to View the Agenda: The Agenda and associated staff reports may be viewed online by visiting the Town’s website at www.townofyountville.com/meetings.

How to Watch the Meeting: The Town Council and other Town Bodies’ meetings can be watched live in three different ways:

Via the Town’s Streaming Media Player at www.townofyountville.com/livevideo.

On the Town’s YouTube Channel at www.townofyountville.com/youtube.

On local cable TV Channel 28.

HOW TO PROVIDE PUBLIC COMMENT
Members of the public are welcome to attend the Town Council meetings to provide public comment in person or online via the following means:

Via email – Members of the public may submit public comments via the Town’s public comment email address [email protected]. Please, include in the subject line “COMMENT TO COUNCIL”.

Any written testimony submitted will be provided to the Council Members electronically, may be read into the record and will become part of the meeting archive.

1. CALL TO ORDER; CONVENE SPECIAL MEETING

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

1. CALL TO ORDER; CONVENE SPECIAL MEETING

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

The Council may; however, briefly respond to statements made or questions posed by the public, ask for clarification from staff, refer the matter to staff, request staff to report back on the matter, or request staff to place the matter on a future agenda.

6. BUDGET WORKSHOP
A. Fiscal Year 2023/2024 Budget Workshop #3 Special Revenue Funds, Tourism Improvement District Fund, Debt Service Funds, Impact Fee Funds, Capital Projects Fund, Facilities Repair & Replacement Fund, and Fleet, Tools, and Equipment Repair & Replacement Fund.

B. Special Revenue Funds Review
C. Custodial Fund Review
D. Debt Service Funds Review
E. Impact Fee Funds Review
F. Capital Projects Funds Review

7. CLOSING COMMENTS

8. ADJOURNMENT
Adjourn to the Town Council Regular Meeting Tuesday, June 6, 2023 at 3:00 p.m. being held in Town Council Chambers located at 6550 Yount Street.

I certify that a copy of this Town Council Agenda was posted at a location freelyaccessible to the public at Yountville Town Hall, 6550 Yount Street within the Town of Yountville, the Friday before the meeting. /s/ Eddy Gomez, Town Clerk
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 6A
Yountville Town Council Staff Report
DATE: May 18, 2023
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

Fiscal Year 2023/2024 Budget Workshop #3 - Special Revenue Funds, Tourism Improvement District Fund, Debt Service Funds, Impact Fee Funds, Capital Projects Fund, Facilities Repair & Replacement Fund, and Fleet, Tools, and Equipment Repair & Replacement Fund.

DISCUSSION/BACKGROUND
During the February 7, 2023 (Budget Workshop #1) Town Council meeting, staff presented budget parameters to begin crafting the Fiscal Year 2023/2024 budget. The Town Council approved a process to adopt the budget including two additional workshops scheduled for Thursday, May 4th from 1:00pm to 4:00pm and Thursday, May 18th from 1:00pm to 4:00pm. An additional workshop was added and is scheduled on Thursday, May 25th from 1:00pm to 4:00pm in the Town Council Chambers.

Staff has prepared the proposed budget for Fiscal Year 2023/2024 and will present the full budget via the workshops. The purpose of the workshops is for the Town Council to review the proposed budgets, provide feedback or recommend changes, and understand the Town’s fiscal health and financial plan. It is also an opportunity for staff and Town Council to receive public comments regarding the proposed budget.

Budget Workshop #3 will include review and discussion of the following; Special Revenue Funds:

State Gas Tax Fund 20
Public Education and Government Access (P.E.G.) Fund 21 Public Art Program Fee Fund 23
Housing Grant Fund 24
Measure T Transportation Improvement Fund 25
Road Maintenance and Rehabilitation Act (SB1) Fund 26
Measure T Equivalent Fund 27
Fire Emergency Services Fund 28
CASp Certification and Training (SB 1186) Fund 30
Housing Opportunity Fund 70
Measure S Affordable and Workforce Housing Fund 71
Measure A Maintenance Fund 75
Tallent Lane Private Road Benefit District Fund 95
Mesa Court Drainage Benefit District Fund 96
Tourism Improvement District (TID) Assessment Fund 22
Debt Service Funds 53, 54, and 55
Impact Fee Funds 41-46
Capital Projects Fund 50
Facilities Repair & Replacement Fund 81
Fleet, Tools and Equipment Repair & Replacement Fund 82

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? Yes

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves. Visionary Leadership: The Town's leadership maintains an open-minded, forward-thinking decisionmaking process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.

Briefly Explain Relationship to Strategic Plan Goal and Objective. The budget is the Town Council's financial plan of the fiscal year and is developed with goals and objectives to support outcomes related to the Strategic Plan. The budget provides the financial resources that enable staff to complete the work necessary to support those outcomes.

RECOMMENDATION
Receive staff report and direct questions to staff.

Receive public comment.

Conduct Council discussion on proposed Fiscal Year 2023/2024 budget.

Direct staff to proceed with the budget as proposed or recommend changes.

Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 6B
Yountville Town Council Staff Report
DATE: May 18, 2023
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

Special Revenue Funds Review

DISCUSSION/BACKGROUND
The Town Council will review and discuss the Fiscal Year 2023/2024 proposed budget for Special Revenue Funds, as follows:

1. State Gas Tax Fund 20

2. Public Education and Government Access (P.E.G.) Fund 21

3. Public Art Program Fee Fund 23

4. Housing Grant Fund 24

5. Measure T Transportation Improvement Fund 25

6. Road Maintenance and Rehabilitation Act (SB1) Fund 26

7. Measure T Equivalent Fund 27

8. Fire Emergency Services Fund 28

9. Upper Valley Disposal Service Franchise Fees Fund (29)

10. CASp Certification and Training Fund 30

11. Housing Opportunity Program Fund 70

12. Measure S – Affordable and Workforce Housing Fund 71

13. Measure A Maintenance Fund 75

14. Tallent Lane Private Road Benefit District Fund 95

15. Mesa Court Drainage Benefit District Fund 96
Department Overview
The State of California charges an annually increasing per gallon tax on the purchase of motor vehicle fuel. A portion is allocated to the Town of Yountville under five (5) different formulas as specified in the California Streets and Highways Code (SHC) (Sections 2103, 2105, 2106, 2107, 2107.5). These monies are generally allocated on a per capita basis. Gas Tax revenue is restricted for the repair, maintenance, and upkeep of Town streets and roads. A small amount is allocated for engineering and related administration costs.

The State Gas Tax Fund utilizes this state funding source and accounts for maintenance and capital expenditures associated with street improvement projects within Town.

Fiscal Year 2022/2023 Accomplishments
The Town maintained a Pavement Condition Index (PCI) of 78. This is the highest rating in any of the Napa County jurisdictions.

Gas Tax Funds were used for the Plans, Specifications and Engineering (PSE) and project management of streets related projects.

Fiscal Year 2023/2024 Goals and Objectives
Utilize Gas Tax Funds to increase/maintain the pavement condition index by supplying Plans, Specifications and Engineering for the Annual Street Maintenance Program.

Budget Highlights
The following projects are partially funded from the Gas Tax fund and augmented by the Capital Improvement Program (Fund 50):
$87,000 is budgeted for the (GT-3024) Plans, Specs and Engineering for Paving Projects. This fund will primarily support Measure T Projects. The attached map illustrates the proposed projects that will use Gas Tax money for PSE.

Did You Know?
By using Gas Tax monies to fund engineering and design, more Measure T monies can be applied directly to street repair.

A summary of the Capital Improvement Program for Fiscal Year 2023/2024 can be found in the last section of the budget document.

Details of the Town’s Five-Year Capital Improvement Program (CIP) can be viewed by clicking this link to the Town’s website www.townofyountville.com Public Works Department page.

The Town’s monthly portion of Highway Users Tax can be viewed by clicking this link to the California State Controller’s Office website. https://www.sco.ca.gov/ard_payments_highway.html Town of Yountville Fiscal Year 2023/2024 Annual Budget
State Gas Tax Fund
Special Revenue Fund 20 Department 6000
Revenues
$ 342 $ 188 $ 200 $ 200 $ 250
14,943 16,298 18,265 18,265 18,630
11,643 12,270 12,949 12,949 13,208
19,568 23,211 26,363 26,363 26,890
20,220 19,490 24,928 24,928 25,427
1,000 1,000 1,000 1,000 1,000
$ 67,716 $ 72,458 $ 83,705 $ 83,705 $ 85,405
(3301) Interest Income
(3410) Gas Tax Section 2105
(3411) Gas Tax Section 2106
(3413) Gas Tax Section 2103
(3415) Gas Tax Section 2107
(3416) Gas Tax Section 2107.5
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures
State Gas Tax Fund 20 Expenditure Budget
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Infrastructure $69,728 $56,172 $85,000 $98,828 $87,000
TOTAL $69,728 $56,172 $85,000 $98,828 $87,000
Capital Projects Detail
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Streets and Transportation Projects
(GT-3021) Paving Projects - Plan, Specs,
Engineering $69,728 $0 $0 $0 $0
(GT-3022) Paving Projects - Plan, Specs,
Engineering $0 $56,172 $0 $0 $0
(GT-3023) Paving Projects - Plan, Specs,
Engineering $0 $0 $85,000 $98,828 $0
(GT-3024) Paving Projects - Plan, Specs,
Engineering $0 $0 $0 $0 $87,000

STREETS AND TRANSPORTATION PROJECTS
TOTAL $69,728 $56,172 $85,000 $98,828 $87,000
TOTAL $69,728 $56,172 $85,000 $98,828 $87,000
Summary of Fund Balance Activity
Department Overview
The Public Educational and Government Access Fund (PEG) is a Special Revenue Fund due to its restricted use.

Municipal Code Section 5.16.020 State video franchise fees and public, educational and governmental access fees provide for the collection of PEG funds. Effective August 5, 2010, each State franchisee shall pay a fee to the Town equal to one percent of gross revenues (“PEG access facilities fee”) of that State video franchise holder to support public, education, and governmental access channel facilities within the Town. This fund accounts for collection of PEG revenues and expenditures related to the PEG channel which are restricted for the use of purchase of equipment related to education and government broadcasting.

The State franchise fee required shall be paid to the Town quarterly, in a manner consistent with California Public Utilities Code Section 5860.

Fiscal Year 2022/2023 Accomplishments
Upgraded the Town Council Chambers equipment to support video conferencing and live-streaming coordination.

Purchased five replacement microphones for council dais as well as four wireless microphones used for audience participation.

Collected quarterly franchise fees.

Fiscal Year 2023/2024 Goals and Objectives
The Town does not have any planned upgrades for Fiscal Year 2023/2024. The amount budgeted is a placeholder for unexpected equipment failure and the potential need for replacement equipment.

Budget Highlights
This is a declining revenue source due to reduced cable customer base as alternative methods of television programming services are becoming more popular.

Did You Know?
Town Council meetings can be viewed on local cable Channel 28 and the Town's Streaming Media Player at www.townofyountville.com/livevideo.

The Town contracts with Napa Valley TV (Napa Public Access Cable Television) which provides support televising our Town Council, Zoning & Design Review Board, and Parks & Recreation Advisory Commission meetings.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Public Education and Government Access Fund
Special Revenue Fund 21 Department 1012
Revenue
Data
$ 10,101 $ 14,176 $ 13,500 $ 13,500 $ 13,500
252 216 300 800 400
$ 10,353 $ 14,392 $ 13,800 $ 14,300 $ 13,900
(3022) PEG Fees
(3301) Interest Income
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Machinery & Equipment >$10k $0 $0 $0 $23,500 $0
Machinery & Equipment < $10k $0 $18,873 $5,000 $5,000 $5,000 TOTAL $0 $18,873 $5,000 $28,500 $5,000
Summary of Fund Balance Activity
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Department Overview
In 2016, Town Council approved a Public Art Program Fee to assist in enhancing outdoor public art in the commercial district. This restricted fund ensures that the Town can sustain the development and ongoing maintenance of its outdoor public art assets. This fund is exclusively used for the acquisition, installation, improvement, and maintenance of physical artwork to be displayed in the Town for public view. The revenue deposited into this fund can also be used for the administration of the public art program.

All commercial applicants applying for a building permit are required to pay one percent (1%) of the project valuation as stated on the building permit. Applicants have two (2) options to satisfy the requirement for placement of art by either 1) installing or maintaining public art for public view at 1% of the project valuation, or 2) by paying an in-lieu fee-based on 1% of project valuation into the Public Art Fund administered by the Arts Commission.

The Public Art Program Fee was introduced to Town Council by the Yountville Arts Commission.

The Commission provides vision, leadership, inspiration, and support to artists and their art in Yountville. The Commission believes that public art enhances the quality of life for individuals living in, working in and visiting Yountville.

Fiscal Year 2022/2023 Accomplishments
Rotated 8 sculptures on the Public Art Walk. This would not be possible without the work of our Public Works Department who assists with most installations. Maintained “Shop the Art Walk” digital catalog and marketing effort.

Fiscal Year 2023/2024 Goals and Objectives
Continue to find creative ways to solicit new artists to apply to join the Art Walk.

Budget Highlights
This budget is used exclusively for the Yountville Art Walk. As the fund balance grows, Yountville Arts will analyze projects about annual maintenance, artist stipends and installation costs.

Did You Know?
Revenue in this fund is dependent on commercial building permit activity as well as project valuation and can therefore be difficult to predict.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Public Art Program Fee Fund
Special Revenue Fund 23 Department 5414
Revenues
Data
$ 430 $ 154 $ 300 $ 600 $ 400
32,600 10,052 5,000 8,356 5,000
$ 33,030 $ 10,206 $ 5,300 $ 8,956 $ 5,400
(3301) Interest Income
(3113) Public Art Program Fee
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Other Supplies & Materials $5,085 $5,699 $4,500 $4,500 $3,500 Art Maintenance $375 $0 $2,700 $2,700 $1,500
Contract Services $31,206 $22,331 $13,500 $21,888 $17,500 TOTAL $36,666 $28,030 $20,700 $29,088 $22,500
Summary of Fund Balance Activity
Department Overview
This fund accounts for activity related to grants awarded to the Town for home rehabilitation activity. This program supports home improvement projects for low-income eligible residents and aid them in bringing their homes up to current building code standards. The Home Rehabilitation Program provides qualifying homeowners with zero to low interest loans to complete vital rehabilitation projects. Prior to receiving the loan, the borrower is required to verify eligibility by providing proof of income and proof of home ownership.

Initially in 2014, the Town was awarded a CalHome Program Grant and Federal HOME Program Grant from the California Department of Housing and Community Development (HCD). After the initial grant period ended, the Town was then awarded a $500,000 HOME grant (HOME Grant) in 2018.

In Fiscal Year 2020/2021, the Town worked with the City of Napa and HCD to add a Tenant-Based Rental Assistance (TBRA) as a new approved activity within the HOME Program Grant. This program utilized the state and federal funding to assist low-income residents in making rent payments. The TBRA program sunset in 2022.

Most recently in January 2023, the Town was awarded an additional $500,000 to use towards more home rehabilitation projects.

The Town entered into an agreement with the Housing Authority of the City of Napa to administer these grants. The Housing Authority markets the program and receives the applications, performs income determinations and eligibility for the assistance, works write ups for the rehab work, manages the projects, processes the grant draw down for the loans funded, performs quarterly and annual reporting, completes annual monitoring of the recipients of the rehab loans, and carries out other administrative tasks.

Homeowners may choose to repay the loan at their leisure, but most often repayments occur at the sale of the property. When the loan is repaid, the money obtained returns to this fund and is then used to finance additional qualifying rehabilitation projects. In this sense, it is a revolving loan program, utilizing grant funds to finance as many rehabilitation projects as possible.

Fiscal Year 2022/2023 Accomplishments
This fiscal year the Town has assisted one homeowner with an eligible home rehabilitation project.

The Town received two loan repayments for a total amount of $83,061.

Fiscal Year 2023/2024 Goals and Objectives
Continue to administer and manage grant program. Work with the Housing Authority of the City of Napa to explore options for increasing utilization of grant funds.

Budget Highlights
The budgeted $100,000 Federal Home Grant revenue and expenditure represent the expected amount of grant revenue the Town will receive and utilize from the $500,000 HOME Grant.

Did You Know?
42 home rehabilitation projects throughout the Town have received funding through these programs.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Housing Grant Fund
Special Revenue Fund 24 Department 1500
Funds are recovered through the repayment of the grant-funded loans when a home is sold.

Revenues
Data
$ 177 $ 171 $ 100 $ 1,600 $ 1,000
0 0 20,000 10,000 0
0 79,739 100,000 50,000 100,000
14,983 7,231 0 37,402 0
15,000 34,464 0 45,659 0
$ 30,160 $ 121,605 $ 120,100 $ 144,661 $ 101,000
(3301) Interest Income
(3408) CalHome Grant
(3432) Federal Home Grant
(3422) CalGrant Repayment - State
(3423) CalGrant Repayment - Fed
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures
Housing Grant Fund 24 Expense table
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed HOME Rental Assistance $0 $26,517 $0 $7,442 $0
CalHome Grant Awards $75 $0 $20,000 $0 $0
Federal Home Grant Awards $93,162 $20,280 $100,000 $50,000 $100,000 TOTAL $93,237 $46,797 $120,000 $57,442 $100,000
Summary of Fund Balance Activity
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https://controlpanel.opengov.com/stories/townofyountvilleca/story/622a746d04ec87737ab7618d/preview Department Overview
In 2012, Napa County voters passed a half-cent sales tax known as Measure T. This countywide sales tax is administered by Napa Valley Transportation Authority (NVTA) and is collected and distributed by Napa County for road maintenance that began in 2018. Measure T is estimated to provide $525,000 annually to fund street, sidewalk, streetlight, and related projects.

Measure T requires the Town to continue to maintain its pre-existing expenditure level efforts on road maintenance (as measured by the average general fund expenditures on pavement maintenance activities during Fiscal Year 2007/2008, Fiscal Year 2008/2009, and Fiscal Year 2009/2010). This amount, known as Maintenance of Effort (MOE), must also be spent by the Town in the form of General Fund expenditure each year to remain eligible to receive Measure T funds.

As part of the biennial update to NVTA, the MOE was updated and approved by Council. It is presented to NVTA and certified by the Independent Taxpayer Oversight Committee annually.

The Town covers its required MOE through the work scope in the Streets Maintenance budget (01- 4305). The Independent Taxpayers Oversight Committee approved MOE for the Town for Measure T is $223,604.

Fiscal Year 2022/2023 Accomplishments
Achieved a Pavement Condition Index (PCI) of 79, which is the highest in the Napa Valley.

Completed the Measure T Street Rehabilitation at various locations including, Yount Mill Road, Mesa Court, Finnell Road, Humboldt Street, and Harvest Court.

Completed Mesa Court and Yount Mill Road grind and overlay.

Updated the Measure T 5-year plan to maximize PCI improvement in the coming 5-year period and had 5-year plan and maintenance of effort certified by NVTA and ITOC.

Fiscal Year 2023/2024 Goals and Objectives
Use Measure T Funds for the Annual Streets Maintenance Program (MT-3024). The anticipated street improvement project will include Humboldt Street, Harvest Court, Finnell Road, Heather Street, Yountville Cross Road, and Yount Street.

Budget Highlights
$250,000 is estimated to be utilized for the Annual Street Maintenance and Paving Program (MT-3024). $275,000 is estimated to build fund balance for the large North Washington Street project in future years.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Measure T Transportation Improvement Fund
Special Revenue Fund 25 Department 6000
Did You Know?
The average asphalt surface drops only 40% in condition during the first 75% of its life. This means that if you maintain your asphalt over the years, it will last you a long time.

The Town received a Pavement Condition Index (PCI) of 78 for its streets. This is the highest rating in any of the Napa County jurisdictions.

A summary of the Capital Improvement Program for Fiscal Year 2023/2024 can be found in the last section of the budget document.

Details of the Town’s Five-Year Capital Improvement Program (CIP) can be viewed by clicking this link to the Town’s website https://www.townofyountville.com/departments-services/public-works/capital-improvementprogram Public Works Department page.

Revenues
$ 0 $ 326 $ 200 $ 200 $ 750
550,281 668,273 525,000 525,000 525,000
$ 550,281 $ 668,599 $ 525,200 $ 525,200 $ 525,750
(3301) Interest Income
(3417) Measure T
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures
Measure T Transportation Improvement Fund 25 Expenditure ... 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Infrastructure $463,684 $532,705 $525,000 $525,000 $525,000 TOTAL $463,684 $532,705 $525,000 $525,000 $525,000
Capital Projects Detail
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Streets and Transportation Projects
(MT-3021) Annual Street Maintenance and
Paving Program $463,684 $0 $0 $0 $0
(MT-3022) Annual Street Maintenance and
Paving Program $0 $532,705 $0 $0 $0
(MT-3023) Annual Street Maintenance and
Paving Program $0 $0 $525,000 $525,000 $0
(MT-3024) Annual Street Maintenance and
Paving Program $0 $0 $0 $0 $525,000

STREETS AND TRANSPORTATION PROJECTS
TOTAL $463,684 $532,705 $525,000 $525,000 $525,000
TOTAL $463,684 $532,705 $525,000 $525,000 $525,000
Summary of Fund Balance Activity
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Department Overview
In 2017, the Governor signed Senate Bill 1 (SB1), known as the Road Maintenance and Rehabilitation Act. SB1 increased the per gallon fuel excise taxes; increased diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years.

Funding from SB1 helps the Town maintain and rehabilitate streets/roads, and active transportation infrastructure now and into the future.

To ensure revenues are used in a cost-effective manner, the Town of Yountville uses a pavement management system to develop project lists in high priority areas.

Fiscal Year 2022/2023 Accomplishments
SB1 monies were used for the Curb, Gutter, and Sidewalk Program (SB-6023).

Fiscal Year 2023/2024 Goals and Objectives
Continue to utilize Road Maintenance and Rehabilitation Act (SB1) funds to maintain and rehabilitate Yountville transportation infrastructure.

Budget Highlights
The Town will receive approximately $65,000 in SB1 revenues in Fiscal Year 2023/2024. $67,000 is budgeted to continue with Curb, Gutter, and Sidewalk Replacement (SB-6024). Improvements will be made in various locations in advance of the street improvements being made later in the fiscal year.

Did You Know?
A summary of the Capital Improvement Program for Fiscal Year 2023/2024 can be found in the last section of the budget document. Details of the Town’s Five-Year Capital Improvement Program (CIP) are available on the Town’s website at www.townofyountville.com under the Public Works Department.

Any person can view the Town’s apportionment of RMRA-LSR funds at http://www.sco.ca.gov/ard_local_apportionments.html
Revenues
$ 256 $ 223 $ 200 $ 200 $ 300
53,865 53,577 64,949 64,949 65,000
$ 54,121 $ 53,800 $ 65,149 $ 65,149 $ 65,300
(3301) Interest Income
(3419) Road Maint. Rehab Act
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Town of Yountville Fiscal Year 2023/2024 Annual Budget
Road Maintenance and Rehabilitation Act (SB1)
Fund
Special Revenue Fund Department 26-6000
Expenditures
Road Maintenance & Rehab SB1 Fund 26 Expenditure Budget 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Infrastructure $50,102 $17,816 $66,000 $75,460 $67,000
TOTAL $50,102 $17,816 $66,000 $75,460 $67,000
Capital Projects Detail
Exp - Road Maintenance and Rehabilitation Act (SB1) Fund ... 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Streets and Transportation Projects
(SB-6021) Curb, Gutter, & Sidewalk
Replacement $50,102 $0 $0 $0 $0
(SB-6023) Curb, Gutter, and Sidewalk
Replacement $0 $0 $66,000 $66,000 $0
(SB-6024) Curb, Gutter, and Sidewalk
Replacement $0 $0 $0 $0 $67,000
(MT-3022*) Annual Street Maintenance and
Paving Program $0 $17,816 $0 $0 $0
(MT-3023*) Annual Street Maintenance and
Paving Program $0 $0 $0 $9,460 $0

STREETS AND TRANSPORTATION PROJECTS
TOTAL $50,102 $17,816 $66,000 $75,460 $67,000
TOTAL $50,102 $17,816 $66,000 $75,460 $67,000
Summary of Fund Balance Activity
Department Overview
In 2012, Napa County voters passed a half-cent sales tax called Measure T. This new countywide sales tax is administered by Napa Valley Transportation Authority (NVTA) and is collected and distributed by Napa County for road maintenance that began in 2018. Measure T is estimated to provide $525,000 annually to fund street, sidewalk, and streetlight and related projects. The funds are used for projects that will improve the pavement conditions of streets, sidewalks, and related street infrastructure projects.

The Measure T Ordinance also requires 6.67% of other monies set aside for Class 1 Bicycle improvements:

In order to receive annual allocations under Measure T, the Agencies (collectively in the County) must demonstrate that at least 6.67% of the value of the allocations each year under Section 3(A) has been committed to Class I Bike Lane project(s) identified in the adopted Countywide Bicycle Plan, as that Plan may be amended from time to time, through funding not derived from this ordinance.

This obligation may be fulfilled by local or formula specific funds, in an amount that equals 6.67% over the term of this ordinance. Funding for Class I Bike Lane projects that are funded by philanthropy, state discretionary funding or federal discretionary funding shall not count toward the 6.67%. Discretionary funding means any funding that is not tied to a specific state or federal program or formula.

Fiscal Year 2022/2023 Accomplishments
The 6.67% obligation as required by the Measure T Ordinance to comply with the intent of the Ordinance has been met with previous year’s projects. No funds were budgeted in this account for the Fiscal Year 2022/2023 period.

Fiscal Year 2023/2024 Goals and Objectives
The 6.67% obligation as required by the Measure T Ordinance to comply with the intent of the Ordinance has been met with previous year’s projects. No funds were budgeted in this account for the Fiscal Year 2023/2024 period. Budget Highlights
The primary source of revenue for this fund is Capital Projects Fund 50, which is supported by General Fund revenue. The Town has previously fulfilled the 6.67% obligation and no General Fund allocation is required in Fiscal Year 2023/2024.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Measure T Equivalent (MTE) Fund Expenditures
Special Revenue Fund 27 Department 6000
Did You Know?
The Town met its prior 6.67% obligation by funding Finnell Path Resurfacing, Hopper Creek Path, Oak Circle to Mission and Yountville Vine Trail Resurfacing projects.

Several Town staff commute to work on the Vine Trail.

Revenues
$ 184 $ 115 $ 125 $ 350 $ 400
$ 184 $ 115 $ 125 $ 350 $ 400
(3301) Interest Income
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Summary of Fund Balance Activity
Department Overview
New development activity within the Town is subject to a Fire Emergency Services Impact Fee to offset additional costs of personnel, facilities, and equipment required to meet the increased demands on fire and medical services. This fund accounts for those revenues to ensure funds are available for future fire engine replacements. Due to the limited amount of new development the current fund balance has been well below $100 since Fiscal Year 2013/2014. With the Town reaching build out, revenues for this fund are difficult to predict. The General Fund will be required to cover the annual fire engine replacement cost as outlined in the March 2018 fire contract. The estimated cost to the General Fund for annual fire engine replacement is estimated to be $18,333.

Fiscal Year 2022/2023 Accomplishments
Paid a portion of the required cost share towards fire engine replacement per the contract with Napa County.

Fiscal Year 2023/2024 Goals and Objectives
Transfer any revenues generated to General Fund Department 01-3201 to offset the cost of fire engine replacement costs.

Budget Highlights
None.

Revenue and Expenditures
Data
$ 0 $ 0 $ 0 $ 0 $ 0
0 0 0 0 0
0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3301) Interest Income
Expenses
Revenues Less Expenses
Collapse All 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Town of Yountville Fiscal Year 2023/2024 Annual Budget
Fire Emergency Services Fund
Special Revenue Fund 28 Department 3201
Summary of Fund Balance Activity
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Department Overview
The purpose of this fund is to account for franchise fees monies received from the County of Napa on behalf of Upper Valley Disposal Service related to garbage, organic recycling, green waste collection services. The collected franchise fees are a non-restricted General Fund revenue source and can be used for a wide range of funding related to the recycling and collection services initiatives for the Town such as additional recycling and collection services and programs, community education and outreach, code compliance efforts, and street repairs related to impacts from heavy garbage trucks on residential streets as illustrative examples only.

Fiscal Year 2022/2023 Accomplishments
Collected quarterly franchise fees.

Fiscal Year 2023/2024 Goals and Objectives
Use UVDS Franchise Fee revenue to further recycling and collection services initiatives.

Budget Highlights
$6,500 budgeted for the Annual Community Clean Up Day. With support of the Council, Upper Valley Waste Management, and Upper Valley Disposal Services, the Town is able to hold Shred-It Day and Town Clean Up Day to help residents keep our town clean and beautiful.

Revenue
$ 0 $ 20,245 $ 26,400 $ 107,000 $ 165,000
0 17 0 800 1,500
$ 0 $ 20,262 $ 26,400 $ 107,800 $ 166,500
(3020) Franchise Tax
(3301) Interest Income
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Community Clean Up Day $0 $0 $6,500 $6,500 $6,500
TOTAL $0 $0 $6,500 $6,500 $6,500
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Upper Valley Disposal Service Franchise Fees
Fund
Special Revenue Fund 29 Department 1016
Summary of Fund Balance Activity
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Department Overview
Senate Bill 1186 (SB 1186) created Government Code Section 4467. SB 1186 requires that a fee be assessed on newly issued and renewed business licenses. The intent of this additional fee is twofold; to generate revenue for improving disability access and compliance within the jurisdiction, and to provide funds for the California Division of the State Architect (DSA) to use in maintaining oversight of the Certified Access Specialist (CASp) program.

For the period of January 1, 2018 through December 31, 2023 the fee is $4.00. This is a substantial increase of the fee that was previously only $1.00. Of the amount collected, 90% is retained by the local entity, and 10% is remitted to the DSA on a quarterly basis. Annually in January, an annual report is completed and submitted to the DSA to disclose total amount of fees collected, and reconcile the amount remitted to the DSA. After the annual report is finalized, the Town’s portion of the fee is transferred into Fund 50 to aid in covering costs of projects related to ADA improvements and requirements.

These fees were previously accounted for in the General Fund, in a liability account that did not show up as revenue. With the considerable increase in the fee amount, it was determined that these revenues should be in a Special Revenue Fund.

On January 1, 2024, the fee will be returned to $1.00, the original fee amount. The Town will then retain 70% of the fees collected and remit the remaining 30% to the DSA.

Fiscal Year 2022/2023 Accomplishments
Collected SB 1186 fees when business licenses are applied for and renewed.

Reported and remitted to the Division of the State Architect in a timely manner.

Transferred fees collected into Fund 50 to help cover costs for project CP-2023 (ADA Accessibility Improvements Program).

Fiscal Year 2023/2024 Goals and Objectives
Continue to collect, report, and remit fees as required by statute.

Utilize funds for the Town’s Americans with Disability Act (ADA) Improvements Program.

Budget Highlights
Any funds that become available will be transferred to Fund 50 to cover costs for the ADA Accessibility Improvements Program.

Did You Know?
The Town processes roughly 475 business licenses (new & renewals) each year which generates revenue for this fund.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
CASp Certification and Training Fund
(SB 1186 Disability Access Fee)
Special Revenue Fund 30
Revenues
Data
$ 7 $ 4 $ 0 $ 12 $ 10
2,016 1,922 1,500 1,500 1,500
$ 2,023 $ 1,926 $ 1,500 $ 1,512 $ 1,510
(3301) Interest Income
(3705) SB 1186 Fees
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures
CASp Certification & Training Fund 30 Expenditure Budget 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Interfund Transfer - Capital Project $1,786 $1,997 $1,500 $2,090 $1,500 TOTAL $1,786 $1,997 $1,500 $2,090 $1,500
Summary of Fund Balance Activity
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Department Overview
The Housing Opportunity Fund, also known as the Housing Opportunity Program, was established to support the development of affordable housing units by providing Town funding assistance for affordable housing construction. This effort provides local lower income residents and workers in the hospitality and agricultural industries the opportunity to live in the community in which they work. This program recognizes the desire to have a socio-economically diverse population. Revenue received from developer paid Housing Fair Share Impact Fees, General Fund transfers, and interest income provide the source of funds for these efforts.

The Town currently has 100 deed restricted affordable housing units. The Town is reaching buildout and there is limited commercial and residential land to build upon. This means that this will be a declining revenue source and there will be very limited funding from fair share fees in current and future years. The current practice is not to budget impact fees as development is limited in number and timing is difficult to predict. When revenue is received, the funds will be used for affordable housing projects and programs in tandem with the funds accounted for in Fund 71.

Fiscal Year 2022/2023 Accomplishments
Initiated conversations regarding town sponsored payment program for Additional Dwelling Units (ADUs) that would be deed restricted for low income rentals.

A total of $254 in Affordable Housing Fair Share in-lieu Fees were collected.

Fiscal Year 2023/2024 Goals and Objectives
Collaborate with official housing developers to sponsor projects.

Implement the financing for deed restricted ADUs.

Identify opportunities to support the Town’s affordable housing goals.

Budget Highlights
A budget of $13,400 is included for contribution to local housing advocates, including the Community Action of Napa Valley Homeless Shelter, Napa Valley Community Housing Farmworker Housing Project, and Fair Housing Napa Valley, consistent with the Town of Yountville General Plan Housing Element.

A budget of $60,300 is included to continue a contract with the City of Napa Housing Authority for housing management services. This represents a slight increase from previous years due to increased contract costs.

This fund is dependent on the General Fund, which has a responsibility under the Housing Element to sustain this program. The General Fund will be contributing $73,700 in Fiscal Year 2023/2024.

Did You Know?
Approximately 10% of Yountville’s housing stock is deed restricted affordable in support of the Town’s housing goals.

There are 100 affordable housing units in Town; 26 are owner-occupied, and 74 are renter occupied.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Housing Opportunity Program Fund
Special Revenue Fund 70 Department 1500
Revenue & Transfers
Data
$ 986 $ 495 $ 500 $ 2,200 $ 1,000
700 662 0 254 650
15,000 63,000 71,600 71,600 73,700
$ 16,686 $ 64,158 $ 72,100 $ 74,054 $ 75,350
(3301) Interest Income
(3701) Impact Fees
(3901) Interfund Transfer - From General Fund
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Other Agencies $6,000 $6,000 $13,400 $13,400 $13,400
Contract Services $56,000 $57,000 $58,200 $58,200 $60,300 TOTAL $62,000 $63,000 $71,600 $71,600 $73,700
Summary of Fund Balance Activity
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Department Overview
On November 6, 2018, Yountville voters approved Measure S which increased the Transient Occupancy Tax (TOT) by one percent (1%) to support workforce and affordable housing efforts. It is a special tax for funding programs and services related to workforce and affordable housing and may only be used for that purpose, including projects within and outside the jurisdictional boundaries of the Town of Yountville.

There are several types of programs and services which could utilize Measure S funds, which include but are not limited to:

External services and programs that aid the Town in the management and oversight of its affordable housing programs.

External consultant and staff costs related to management oversight and development of affordable and workforce housing programs and related services.

Internal and external program costs to provide housing rehabilitation, inspection and management of existing rental registration program, and code enforcement and compliance of short-term rental restrictions to support and maintain existing rental housing stock.

Housing related provider and support services such as, but not limited to Fair Housing Napa Valley, and including other regional housing advocacy / services and non-profit housing resources support providers as outlined or in accordance with policy objectives in the Town’s General Plan and Housing Element.

Acquisition of existing deed restricted affordable properties which may come on the market to ensure that they remain deed restricted.

Incentives, grants or reimbursements of development impact fees and building permit fees for deed restricted affordable housing units.

Financial assistance for property owners who may choose to rent out rooms in their home to targeted employees who are employed locally in Yountville.

Development and funding of “down payment” assistance program for eligible targeted home buyers.

Debt payment for bonds, certificates of purchase or other appropriate structure to fund the purchase, acquisition, or construction of additional deed restricted affordable or workforce housing for local employees.

The only activity in this fund since its inception has been the purchase of 6631 Oak Leaf Court in 2022, which was then sold to Napa Valley Community Housing to administer as a deed-restricted low income residence.

Fiscal Year 2022/2023 Accomplishments
Continued to collect additional one percent of gross revenue reported by hotels which increased fund balance.

Fiscal Year 2023/2024 Goals and Objectives
Continue to grow the balance available in this fund.

Town staff will seek opportunities to utilize fund balance to increase affordable and workforce housing within the Town.

Budget Highlights
Allocation of $100,000 for draft Additional Dwelling Unit (ADU) Forgivable Loan Program.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Measure S, Affordable and Workforce Housing
Fund
Special Revenue Fund 71 Department 1600
Did You Know?
As of March 2023 the available balance in this fund is $2,159,278.

Revenue
$ 401,227 $ 817,043 $ 583,333 $ 647,917 $ 647,917
4,264 4,465 2,500 28,000 25,000
0 341,001 0 0 0
$ 405,491 $ 1,162,509 $ 585,833 $ 675,917 $ 672,917
(3035) Measure S. Affordable Housing
(3301) Interest Income
(3802) Sales Of Property & Equipment
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures
Measure S Affordable & Workforce Housing Fund 71 Expendit... 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Purchase of Property & Equip. $0 $336,241 $0 $0 $0
Contract Services $0 $8,236 $100,000 $0 $100,000
TOTAL $0 $344,477 $100,000 $0 $100,000
Summary of Fund Balance Activity
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Department Overview
In 1998, voters approved a half-cent sales tax increase for flood control purposes known locally as Measure A. Napa County and each City and Town within the county used Measure A proceeds generated within their jurisdictional boundaries for projects that were specified in the ballot measure.

For the Town of Yountville, the Measure A could be utilized for:

The Town’s projects eligible for Measure A funding included:

All projects defined above have been completed. The Town has a small fund balance from the remaining Measure A revenues. This fund will be used to preserve the taxpayers’ investment in the flood protection projects within the mobile home parks and surrounding areas. The funds are a special maintenance account and can only be used for project maintenance within the original scope of approved Measure A projects. This includes the Flood Barrier Wall and improvements performed in Beard Ditch and Hopper Creek for Measure A related projects.

1. Flood protection for the Town’s mobile home parks and surrounding areas; and

2. Hopper Creek and Beard Ditch improvements and restoration for flood protection.

1. Flood Barrier Project for two mobile home parks;

2. Phase I Hydrologic Study of the Hopper and Hinman Creek Watershed;

3. Phase II Hydrologic Study & Design of the Hopper and Hinman Creek Watershed;

4. Hopper Creek Diversion Structure Bank Stabilization;

5. Beard Ditch Bank Repair;

6. Hopper Creek Improvements Project (HOP): HOP 5, HOP 10, Villagio Channel, and Sedimentation Basins..

Fiscal Year 2023/2024 Goals and Objectives
Continue to oversee, monitor, and maintain the Floodwall and its related infrastructure system.

Conduct annual training exercise to ensure public works staff and first responders are trained and aware of how to operate the flood barrier.

Conduct annual Floodwall inspection prior to the rainy season to ensure that the wall meets the operational needs as designed.

Utilize fund balance to pay for eligible projects.

Budget Highlights
$100,000 is budgeted for the Hydroflush Drainage Infrastructure Project (DF-0018). $55,000 is budgeted for the Replacement of Flood Basin Fence Project (DF-0019).

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Measure A Maintenance Fund
Special Revenue Fund 75 Department 4330
Did You Know?
The sunset date of this half-cent Measure A sales tax was June of 2019.

The establishment of the Measure A Maintenance Fund in Fiscal Year 2018/2019 allowed for the maintenance of infrastructure as required by the Napa County Auditor/Controller.

In preparation for a flood, it is important to stock up on first aid items, non-perishable foods, 3 gallons of water per person for 3 days, battery operated radio for weather reports, extra batteries, personal hygiene necessities.

Revenues & Transfers
$ 2,327 $ 1,462 $ 2,000 $ 3,500 $ 4,000
0 2,145 0 0 0
$ 2,327 $ 3,607 $ 2,000 $ 3,500 $ 4,000
(3301) Interest Income
(3420) Measure A
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Facilities/Grounds Maintenance $0 $0 $20,000 $20,000 $20,000 Capital Improvements $0 $0 $0 $0 $55,000
Infrastructure $0 $0 $0 $0 $100,000
TOTAL $0 $0 $20,000 $20,000 $175,000
Summary of Fund Balance Activity
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Department Overview
The Tallent Lane Benefit District was established to provide safer and improved access to properties fronting Tallent Lane. A fee of $3,327 per home or per lot, and $1,663 per second unit are the major sources of revenue. This benefit district remains a funding vehicle for residents to improve Tallent Lane, which is a private road.

Pursuant to Resolution 769 dated June 6, 1989 this Benefit District fund is established to provide a funding mechanism to widen Tallent Lane for safety and improved access to at least 16 feet wide.

The project costs and easements are to be provided by the property owners abutting Tallent Lane. Unless and until the road is improved to meet current Town standards the road shall remain by General Plan definition a small rural lane.

Fiscal Year 2022/2023 Accomplishments
No Tallent Lane Private Road Benefit District revenue.

Fiscal Year 2023/2024 Goals and Objectives
Evaluate potential project activities to allow for close-out of this long-standing fund.

Budget Highlights
This fund continues to accrue quarterly interest which increases the fund balance.

Revenue and Expenditures
Data
$ 92 $ 56 $ 100 $ 175 $ 175
89 56 100 175 175
3 0 0 0 0
0 0 0 0 0
$ 92 $ 56 $ 100 $ 175 $ 175
Revenues
(3301) Interest Income
(3704) Private Road Assessment
Expenses
Revenues Less Expenses
Collapse All 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Town of Yountville Fiscal Year 2023/2024 Annual Budget
Tallent Lane Private Road Benefit District Fund
Special Revenue Fund 95 Department 4305
Summary of Fund Balance Activity
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Department Overview
The Mesa Court Drainage Benefit District was established in June of 1989 via Resolution Number 770 to address drainage problems within the geographic area of Mesa Court.

The first phase was completed in Fiscal Year 1999 and was financed by new development in the district. The last use of fund resources was in Fiscal Year 2005/2006 for drainage improvements ($10,000).

Fiscal Year 2022/2023 Accomplishments
No Mesa Court Drainage Benefit District revenue was collected.

Fiscal Year 2023/2024 Goals and Objectives
Evaluate potential project activities to allow for close-out of this long-standing fund.

Budget Highlights
This fund continues to accrue quarterly interest which increases the fund balance.

Revenue and Expenditures
Data
$ 282 $ 155 $ 200 $ 450 $ 400
248 155 200 450 400
35 0 0 0 0
0 0 0 0 0
$ 282 $ 155 $ 200 $ 450 $ 400
Revenues
(3301) Interest Income
(3703) Drainage Assessment
Expenses
Revenues Less Expenses
Collapse All 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Summary of Fund Balance Activity
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Mesa Court Drainage Benefit District Fund
Special Revenue Fund 96 Department 4305
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 6C
Yountville Town Council Staff Report
DATE: May 18, 2023
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

Custodial Fund Review

DISCUSSION/BACKGROUND
The Town Council will review and discuss the Fiscal Year 2023/2024 proposed budget for Custodial Fund as follows:

1. Tourism Improvement District Assessment Fund 22
Department Overview
In 2010, the County of Napa approved Resolution No. 2010-72 which created the Napa Valley Tourism Improvement District (NVTID), a benefit assessment district which includes all incorporated jurisdictions including the Town of Yountville and the unincorporated county. The NVTID levies a self-assessment of 2% of gross revenues on short-term (less than 30 days) room rental revenue on all lodging businesses. The NVTID was initially approved in 2010 for five (5) years and was then extended for an additional ten (10) years in 2015. The assessment revenue must be used for marketing, sales promotions and other tourist serving activities designed to increase tourism and to market the Napa Valley as a tourist, meeting and event destination.

The 2% self-assessment is allocated with 1.5% provided to the Napa Valley Tourism Corporation (NVTC) to administer the valley wide sales and marketing effort and .5% which is allocated to each local jurisdiction for tourism-related expenditures in accordance with the Management Plan in the individual jurisdiction.

The Town collects the 2% NVTID assessment at the same time as it collects the Town’s TOT taxes levied on lodging properties located in the Town. The Town forwards 1.5% to the County of Napa for the regional NVTID distribution and place .5% in the local NVTID-Yountville agency fund administered by the Town of Yountville serving as its fiduciary agent. In accordance with the NVTID Management Plan, the Town in its capacity as tax collector is paid a 1% administrative fee for its cost in collecting and forwarding assessment money and support of the local governing body.

The NVTID-Yountville local governing body is responsible for the development of an annual work plan, budget, approval of expenditures, and appropriate reports to the NVTID, Town of Yountville and County of Napa as may be required. The local governing body consists of four (4) lodging property representatives, one (1) Chamber of Commerce Board of Directors member, one (1) Town of Yountville elected official and the Town Manager or designee.

Fiscal Year 2022/2023 Accomplishments
Local governing body launched continuing promotional and marketing efforts.

Funded social media campaign and expanded marketing efforts to target markets through a contract with the Yountville Chamber of Commerce. This is consistent with the NVTID branding strategy, to use social media to market Yountville as a destination. Targeted marketing efforts related to COVID-19 recovery.

Funded several targeted familiarization (FAM) trips for media travel writers.

Provided funding for Art Sip and Stroll, Yountville International Short Film Festival, Napa Valley Museum, Napa Valley Vine Trail.

Fiscal Year 2023/2024 Goals and Objectives
Continue to collect and account for the 2% Tourism Improvement Assessment. Maintain funding for the successful partnerships and marketing programs designed to bring visitors to Yountville in the shoulder season.

Evaluate new programs and initiatives and implement based on results of the adopted May 2018 Strategic Planning Retreat.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Tourism Improvement District Assessment Fund
Special Revenue Fund 22 Department 1015
Budget Highlights
This budget is shown for informational and planning purposes; actual approval of program expenditures are done by the NVTID-Yountville local governing body.

The Town of Yountville serves as the NVTID-Yountville’s fiduciary entity.

Did You Know?
Visit Napa Valley is one of the Napa Valley Tourism Improvement District's tools for marketing Yountville to travelers around the world.

The Yountville Chamber of Commerce serves as the local destination marketing organization (DMO) for Yountville.

Revenues
Data
$ 594,646 $ 1,209,223 $ 925,000 $ 958,917 $ 958,917
200,894 408,521 312,500 323,958 323,958
8,036 16,341 12,500 12,958 12,958
1,525 1,039 1,000 7,000 1,500
$ 805,100 $ 1,635,124 $ 1,251,000 $ 1,302,833 $ 1,297,333 (3040) Tourism Assessment - County
(3041) Tourism Assessment-Local
(3042) Tourism Assessment-Admin
(3301) Interest Income
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures and Transfers

TOTAL EXPENDITURE BUDGET
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Other Agencies $588,613 $1,209,223 $925,000 $958,917 $958,917 Other Community Support $304,836 $278,839 $260,000 $330,000 $260,000 Interfund Transfer $8,036 $16,341 $12,500 $12,958 $12,958 TOTAL $901,484 $1,504,403 $1,197,500 $1,301,875 $1,231,875 Summary of Fund Balance Activity
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Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 6D
Yountville Town Council Staff Report
DATE: May 18, 2023
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

Debt Service Funds Review

DISCUSSION/BACKGROUND
The Town Council will review and discuss the Fiscal Year 2023/2024 proposed budget for Debt Service Funds, as follows:

1. 2013 Lease Revenue Bond Debt Service Fund 53

2. 2017 Lease Revenue Bond Debt Service Fund 54

3. 2020 Direct Placement Financing Debt Service Fund 55

Summary of Fund Balance Activity
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Department Overview
In October 2017 the Yountville Finance Authority issued 2017 Lease Revenue Bonds in the amount of $8,500,000 to refund the 2008 Lease Revenue Bonds. This refunding allowed the Town to take advantage of a more favorable interest rate environment than at original issue. The structure of the new bonds mirrors that of the 2008 Bonds, which involves the Town leasing the community center site to the Authority and leasing the complete facility back for the Town’s use. The term for the 2017 Lease Revenue Bonds is 21 years, and over the course of this term, $1,630,628 will be saved because of this refunding.

The original bonds were issued to fund the construction of the Yountville Town Center Project, which consisted of the construction of a 7,500-square-foot Community Center and Library Building, the remodeling of the existing Community Hall, the construction of a new sheriff’s substation, and the construction and landscaping of a new 7,000-square foot Town Square. Total construction budget for the project was $11,197,600 and it was completed and opened for public use in November of 2009.

Fiscal Year 2022/2023 Accomplishments
Annual lease revenue bond payments were made per schedule.

Fiscal Year 2023/2024 Goals and Objectives
Make timely annual debt service payments for a total of $542,643.

Budget Highlights
Transfer in from General Fund (01) in the amount of $545,000 to cover principal, interest and fiscal agent fees.

Did You Know?
The 2017 Lease Revenue Bonds will have an outstanding principal balance of $7,140,000 at June 30, 2023. The final maturity date is December 2039.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
2017 Lease Revenue Bond Debt Service Fund 54
- Community Center Project
Fund 54 Department 7000
Revenue and Transfers
Data
$ 561 $ 310 $ 200 $ 5,000 $ 2,500
539,369 540,000 550,000 550,000 545,000
$ 539,930 $ 540,310 $ 550,200 $ 555,000 $ 547,500
(3301) Interest Income
(3900) Interfund Transfer
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Bank & Fiscal Agent Fees $1,650 $1,650 $1,850 $1,850 $1,650 Principal $270,000 $285,000 $300,000 $300,000 $315,000
Interest $271,519 $257,644 $243,019 $243,019 $227,643
TOTAL $543,169 $544,294 $544,869 $544,869 $544,293
Summary of Fund Balance Activity
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Department Overview
In June 2020, the Yountville Finance Authority entered into a Direct Placement Financing with Westamerica Bank in the amount of $2,303,000 to refund the remaining principal balance of the 2013 Lease Revenue Bonds. The original bonds were issued to fund a seismic retrofit for the historic Town Hall building and the reconstruction of streets and replacement of sewers on Madison & Yount Streets. The result of the refunding was approximately $51,000 of savings in interest costs over the remaining life of the bonds.

In 2012 the Town completed a feasibility study related to the structural strengthening of the 1930’s era unreinforced Town Hall building which is seismically unsafe. The feasibility study found a great likelihood of significant damage to the building in the event of a moderate earthquake that would result in disruption of vital public services and the Town’s ability to respond and rebuild after an incident. Town Hall was built in 1920 as an elementary school. In 1977 a new Yountville Elementary School was constructed because the existing building did not meet building code requirements for schools. Town staff then moved from Community Hall into the old school building, which became Town Hall. The bond proceeds also funded reconstruction of Madison Street from Washington to Yount, and Yount Street from Hopper Creek to Monroe along with replacement of the sewer lateral.

The Town is obligated to pay the debt from existing General Fund revenue sources and will budget an annual transfer from the General Fund each year to pay principal and interest payments as they come due. Principal and interest payments for the portion of the sewer line replacement will be funded with a transfer from the Wastewater Capital Fund (64).

Fiscal Year 2022/2023 Accomplishments
Debt service payments in the amount of $351,805 were made per schedule.

Fiscal Year 2023/2024 Goals and Objectives
Make timely annual debt service payments for a total of $352,427 per schedule.

Budget Highlights
In October 2022, the Town Council approved $300,000 of Fiscal Year 2021/2022 Unassigned Fund Balance from the General Fund to be contributed to this debt service fund to essentially prepay principal, interest, and fiscal agent fees for Fiscal Year 2023/2024.

This significantly reduces the contribution from the General Fund from $322,000 to $20,000.

Transfer in from Wastewater Capital Fund (64) of $30,043 to cover its debt portion related to the sewer lateral replacement component of the project.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
2020 Direct Placement Financing Debt Service
Fund 55 - Town Hall & Madison/Yount Projects
Debt Service Fund 55 Department 7000
Did You Know?
The 2020 Lease Revenue Bonds will have an outstanding principal balance of $1,351,000 on June 30, 2023. The final maturity date is June 2027.

Revenue & Transfers
Data
$ 748 $ 621 $ 200 $ 7,500 $ 3,500
289,397 357,335 273,000 573,000 20,000
49,783 0 0 0 0
29,838 29,755 29,991 29,991 30,043
$ 369,765 $ 387,712 $ 303,191 $ 610,491 $ 53,543
(3301) Interest Income
(3901) Interfund Transfer - From General Fund
(3953) Interfund Transfer - Debt Svc (2013)
(3964) Interfund Transfer - WW Utility Capital
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures and Transfers

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Bank & Fiscal Agent Fees $0 $0 $250 $250 $0
Principal $312,000 $316,000 $324,000 $324,000 $330,000
Interest $38,017 $33,094 $27,805 $27,805 $22,427
TOTAL $350,017 $349,094 $352,055 $352,055 $352,427
Summary of Fund Balance Activity
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Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 6E
Yountville Town Council Staff Report
DATE: May 18, 2023
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

Impact Fee Funds Review

DISCUSSION/BACKGROUND
The Town Council will review and discuss the Fiscal Year 2023/2024 proposed budget for Impact Fee Funds, as follows:

Impact Fee Funds 41 - 46

1. Civic Facilities Impact Fee Fund 41

2. Drainage & Flood Control Impact Fee Fund 42

3. Parks & Recreation Impact Fee Fund 43

4. Public Safety Impact Fee Fund 44

5. Traffic Facilities Impact Fee Fund 45

6. Utility Underground Impact Fee Fund 46
Department Overview
Impact Fees on new residential and commercial developments, conversions, and expansions, were established in June 2005 by Ordinance 362-05 and Municipal Code Section 3.40. Collected fees are accounted for in these funds then transferred to the Capital Projects Fund (50) to support applicable projects when they occur.

The Town is nearing build-out of the community. As such, impact fees will not be a significant revenue source going forward to assist in funding the construction and maintenance of the Town’s infrastructure.

The Impact Fee Funds are as follows:

Civic Facilities Impact Fee Fund (41)
Drainage & Flood Control Impact Fee Fund (42)
Parks & Recreation Impact Fee Fund (43)
Public Safety Impact Fee Fund (44)
Traffic Facilities Impact Fee Fund (45)
Utility Undergrounding Impact Fee Fund (46)
Fiscal Year 2022/2023 Accomplishments
Collected and allocated Impact Fees from applicable projects during the building permit issuance process.

Fiscal Year 2023/2024 Goals and Objectives
Collect and allocate Impact Fees from applicable projects during the building permit issuance process.

Budget Highlights
The current practice is to not budget impact fees as development is limited in number, potential projects are often unknown, and timing is hard to predict. As the Town is principally built-out Impact Fees remain a declining source of capital project funding.

Did You Know?
Impact Fees collected on development projects contribute to these impact fee funds, but may also pay for Water Connections, Sewer Connections, and Affordable Housing.

These revenues are partly allocated as a contribution to pay for the cost of existing/previously constructed facilities and infrastructure rather than new projects.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Impact Fee Funds
Funds 41 - 46
Civic Facilities Impact Fee Fund 41
The Civic Facilities Impact Fee Fund (Fund 41) was established to account for impact fees collected for existing and planned civic facilities projects and infrastructure. Proceeds of each fee collected are to be allocated to the fund that finances approved civic facilities projects.

Data
$ 0 $ 0 $ 0 $ 0 $ 0
0 8,836 0 0 0
0 -8,836 0 0 0
0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Drainage & Flood Control Impact Fee Fund 42
The Drainage & Flood Control Impact Fee Fund (Fund 42) was established to account for impact fees collected for planned drainage and flood control projects and infrastructure. Proceeds of each fee collected are to be allocated to the fund that finances approved drainage and flood control projects. $ 0 $ 0 $ 0 $ 0 $ 0
0 1,460 0 0 0
0 -1,460 0 0 0
0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Parks & Recreation Impact Fee Fund 43
The Parks & Recreation Impact Fee Fund (Fund 43) was established to account for impact fees collected for existing and planned park and recreation facilities, projects and infrastructure. Proceeds of each fee collected is to be allocated to the fund that finances approved parks and recreation projects. $ 0 $ 1 $ 0 $ 0 $ 0
0 3,380 0 0 0
0 -3,379 0 0 0
0 0 0 0 0
$ 0 $ 1 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Public Safety Impact Fee Fund 44
The Public Safety Impact Fee Fund (Fund 44) was established to account for impact fees collected for existing and planned public safety facilities, projects and infrastructure. Proceeds of each fee collected is to be allocated to the fund that finances approved public safety projects.
$ 0 $ 0 $ 0 $ 0 $ 0
0 1,393 0 0 0
0 -1,393 0 0 0
0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Traffic Facilities Impact Fee Fund 45
The Traffic Facilities Impact Fee Fund (Fund 45) was established to account for impact fees collected for existing and planned traffic facilities, projects and infrastructure. Proceeds of each fee collected is to be allocated to the fund that finances approved traffic facilities projects.
$ 0 $ 0 $ 0 $ 0 $ 0
0 13,845 0 0 0
0 -13,845 0 0 0
0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Utility Undergrounding Impact Fee Fund 46
The Utility Undergrounding Impact Fee (Fund 46) was established to pay for the undergrounding of existing overhead utilities along primary streets. Proceeds of each fee collected are to be allocated to the fund that finances approved utility undergrounding projects.

The budget for Fiscal Year 2023/2024 does not include any applicable utility undergrounding projects so this fund will continue to grow fund balance to use towards future applicable projects. $ 531 $ 4,170 $ 200 $ 200 $ 1,000
531 339 200 200 1,000
0 3,830 0 0 0
0 0 0 0 0
$ 531 $ 4,170 $ 200 $ 200 $ 1,000
Revenues
(3301) Interest Income
(3701) Impact Fees
Expenses
Revenues Less Expenses
Collapse All 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Powered by OpenGov
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 6F
Yountville Town Council Staff Report
DATE: May 18, 2023
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

Capital Projects Funds Review

DISCUSSION/BACKGROUND
The Town Council will review and discuss the Fiscal Year 2023/2024 proposed budget for Capital Project Funds, as follows:

1. Capital Projects Fund 50

2. Facilities Repair and Replacement Fund 81

3. Fleet, Tools & Equipment Repair and Replacement Fund 82

Did You Know?
Capital Improvement refers to major, physical expenditures such as land, buildings, public infrastructure, and equipment.

The goals of a CIP are to guide capital investments by evaluating resources and capacity to deliver projects while optimizing resources to maintain and construct infrastructure with an emphasis on public health, safety and the quality of life that is Yountville.

Revenue & Transfers In
2,684 2,127 1,500 25,000 10,000
-3,973 -10,739 0 0 0
144,700 382,891 160,000 116,600 535,000
0 0 0 95,800 0
0 28,913 0 0 112,000
3,190 0 0 0 0
180,445 4,700 0 0 0
100,000 500,000 750,000 1,100,000 550,000
1,786 1,997 1,500 1,973 1,500
428,832 909,889 913,000 1,339,373 1,208,500
(3301) Interest Income
(3302) Investment Market Adjustment
(3409) Other State Revenues
(3428) Other Agency Grants
(3799) Allocate Impact Fees
(3800) Miscellaneous Revenue
(3801) Refunds & Reimbursements
(3900) Interfund Transfer
(3930) Interfund Transfer - Disability Access Fee SB 1186 Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures & Transfers Out

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Designated Contingency $0 $0 $10,000 $10,000 $10,000
Capital Improvements $49,045 $23,100 $58,000 $58,000 $160,000 Buildings & Structures $0 $0 $0 $50,000 $150,000
Infrastructure $438,684 $382,816 $366,100 $440,298 $1,696,600 Machinery & Equipment >$10k $76,669 $27,461 $34,000 $201,230 $0 Capital Maintenance $24,046 $0 $0 $0 $0
TOTAL $588,444 $433,376 $468,100 $759,528 $2,016,600
Capital Projects by Category
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Civic Facilities Projects $17 $0 $0 $198,330 $225,000
Community Projects $75,111 $105,726 $328,600 $379,500 $544,100 Drainage and Flood Control Projects $36,046 $0 $44,500 $19,500 $20,500 Parks and Recreation Projects $471,618 $177,778 $50,000 $110,000 $680,000 Streets and Transportation Projects $5,650 $149,872 $35,000 $42,198 $537,000 Transfers and Other Expenditures $0 $0 $10,000 $10,000 $10,000 TOTAL $588,442 $433,376 $468,100 $759,528 $2,016,600
Capital Projects Detail
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Civic Facilities Projects
(CF-0022) Shade Structure for CC / CH $0 $0 $0 $50,000 $150,000 (CF-0028) Generator Switch at Community Hall $17 $0 $0 $148,330 $0 (CF-0043) Town Hall Landscaping & Access $0 $0 $0 $0 $75,000 CIVIC FACILITIES PROJECTS TOTAL $17 $0 $0 $198,330 $225,000 Community Projects
(CP-0007) GIS Mapping Improvements $49,045 $23,100 $58,000 $58,000 $160,000 (CP-0014) Finnell Path Maintenance and Repair $12,986 $0 $0 $0 $0 (CP-0018) Forrester Park/Three Weirs Park ADA
Improvements $0 $23,525 $120,600 $50,000 $115,000
(CP-0021) EV Charging Stations $0 $27,461 $34,000 $0 $0 (CP-0028) Installation of EV Charging stations
and Fleet $0 $0 $0 $52,900 $147,100
(CP-0029) LATA Broadband Development
Feasibility Study $0 $0 $0 $102,600 $0
(CP-2021) ADA Accessibility Improvements $13,080 $0 $0 $0 $0 (CP-2022) ADA Accessibility Improvements $0 $31,640 $0 $0 $0 (CP-2023) ADA Accessibility Improvements $0 $0 $116,000 $116,000 $0 (CP-2024) ADA Accessibility Improvements $0 $0 $0 $0 $122,000 COMMUNITY PROJECTS TOTAL $75,111 $105,726 $328,600 $379,500 $544,100 Drainage and Flood Control Projects
(DF-0018) Hydroflush Weirs from Finnell to
Beard Ditch $24,046 $0 $25,000 $0 $0
(DF-2021) Town Wide Drainage and Erosion
Program $12,000 $0 $0 $0 $0
(DF-2023) Drainage and Stormwater Control $0 $0 $19,500 $19,500 $0 (DF-2024) Town Wide Drainage and Erosion
Program $0 $0 $0 $0 $20,500

DRAINAGE AND FLOOD CONTROL PROJECTS
TOTAL $36,046 $0 $44,500 $19,500 $20,500
Parks and Recreation Projects
(PK-0003) New Multi-Use Path from Oak Circle
to Mission $298,168 $37,897 $0 $0 $0
(PK-0017) Sports Court Renovation $36,531 $0 $0 $0 $0
(PK-0021) New Vineyard Park Path Construction $76,651 $0 $0 $0 $0 (PK-0024) Restroom Construction at Yountville
Community Park $60,268 $139,881 $0 $0 $0
(PK-0025) New Vineyard Park Path Construction $0 $0 $50,000 $0 $0 (PK-0030) Pump House Rebuild Van De Leur $0 $0 $0 $0 $100,000 (PK-0032) Vineyard Park Enhancement Project $0 $0 $0 $0 $450,000 (PK-0035) Replace Tot Lot Play Surface $0 $0 $0 $0 $10,000 (PK-0038) Big Belly Trash Cans $0 $0 $0 $110,000 $0
(PK-0037) Replace Play Surface at Yountville
Community Park $0 $0 $0 $0 $120,000
PARKS AND RECREATION PROJECTS TOTAL $471,618 $177,778 $50,000 $110,000 $680,000 Streets and Transportation Projects
(MT-3022) Annual Street Maintenance and
Paving Program $0 $128,999 $0 $0 $0
(ST-0004) Surveys and Monuments $5,650 $6,344 $17,500 $24,698 $18,500 (ST-0027) Washington Street Parking Lot
Beautification $0 $0 $0 $0 $300,000
(ST-0029) Utility Undergrounding $0 $0 $0 $0 $200,000
(ST-4022) Traffic Calming Program $0 $3,300 $0 $0 $0
(ST-4023) Traffic Calming Program $0 $0 $17,500 $17,500 $0 (ST-4024) Traffic Calming Program $0 $0 $0 $0 $18,500
(ST-5022) Street Light Replacement Program $0 $11,229 $0 $0 $0

STREETS AND TRANSPORTATION PROJECTS
TOTAL $5,650 $149,872 $35,000 $42,198 $537,000
Transfers and Other Expenditures
(DC-0001) Designated Contingency $0 $0 $10,000 $10,000 $10,000

TRANSFERS AND OTHER EXPENDITURES
TOTAL $0 $0 $10,000 $10,000 $10,000
TOTAL $588,442 $433,376 $468,100 $759,528 $2,016,600
Summary of Fund Balance Activity
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Department Overview
The Facilities Repair and Replacement Fund was established in Fiscal Year 2016/2017. The purpose of the fund is to allocate funding, develop a strategic facility plan and build a reserve fund to cover current and future facility repair and replacement needs.

A strategic facility plan is similar to a capital improvement program encompassing the Town’s owned and/or leased buildings to determine and prioritize each facility’s maintenance needs to ensure that Town Facilities are, and will be, properly maintained. A facilities replacement matrix is prepared to identify scope of work, cost estimates and schedules for a list of maintenance/replacement projects for all of the Town’s facilities. Capital facilities maintenance projects generally consist of system & component replacement and/or upgrades not just simply maintenance.

Examples of typical facilities maintenance projects for these funds could be replacement or upgrade of building roofing systems, solar/electrical systems, flooring components, HVAC system replacement or other similar projects. These projects will be programmed into the Five-Year CIP and approved by the Town Council as part of the annual budget process.

Fiscal Year 2022/2023 Accomplishments
The total fund balance including interest is estimated to be approximately $1,046,000 at the end of Fiscal Year 2022/2023.

Completed a high-level maintenance on the high-use Town Facilities Community Hall and Community Center with interior painting, refurbishing the gym floor, and addressing wall issues in commercial kitchen.

Replaced the fire hazard wood-shingled roofs of 6 bus shelters with standing-seam metal roof.

Fiscal Year 2023/2024 Goals and Objectives
Complete 7 capital facilities maintenance projects as listed in the Capital Projects Detail below.

Evaluate future Capital Improvement Projects intended to meet Town Council's goals and objectives.

Budget Highlight
The General Fund will contribute $350,000 to this fund to support current projects.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Facilities Repair & Replacement Fund
Capital Fund 81 Department 6000
Did You Know?
Town Facilities includes over 80,000 square feet of buildings including the Community Center, Community Hall, the Post Office and Sheriff’s Annex, Town Hall, the Corporation Yard and the Wastewater Reclamation Facility.

That means there is +/- 80,000 square feet of roof and +/-800,000 square feet of exterior paint to maintain or replace over the life of the building. For comparison, that is 40-times more than the average 2,000 square foot home.

Besides ensuring the safety of its inhabitants, building maintenance helps maintain the aesthetic values of the building along with reducing the need for future costly repairs that are deterred through routine maintenance.

Revenue & Transfers
$ 4,441 $ 3,006 $ 3,000 $ 19,000 $ 7,500
0 200,000 350,000 350,000 350,000
$ 4,441 $ 203,006 $ 353,000 $ 369,000 $ 357,500
(3301) Interest Income
(3900) Interfund Transfer
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures
Facilities Repair & Replacement Fund 81 Expenditure Budget 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Buildings & Structures $0 $0 $295,000 $372,100 $385,000 Capital Maintenance $76,468 $0 $0 $0 $0
TOTAL $76,468 $0 $295,000 $372,100 $385,000
Capital Projects Detail
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Civic Facilities Projects
(CF-0013) Resurface Community Center Gym
Flooring $0 $0 $50,000 $45,030 $0
(CF-0024) Enclose BBQ Area for Storage $0 $0 $0 $0 $45,000 (CF-0026) Replace Roofs on Bus Shelters $0 $0 $100,000 $87,665 $0 (CF-0027) Repair Roof on Corporation Yard
Garages $76,468 $0 $0 $0 $0
(CF-0029) Paint Town Hall Interior $0 $0 $25,000 $37,335 $0 (CF-0032) Exterior Painting of TH $0 $0 $0 $0 $55,000
(CF-0033) CC CH HVAC Analysis $0 $0 $0 $0 $100,000
(CF-0035) Replace Gutters at CC, CH and PO $0 $0 $0 $0 $50,000 (CF-0036) CC Geothermal Repairs $0 $0 $0 $77,100 $0
(CF-0038) Sheriff Office Interior Improvements $0 $0 $0 $0 $55,000 (CF-0039) Replace Underlayment for Tile Roof at Town Hall $0 $0 $0 $0 $50,000 CIVIC FACILITIES PROJECTS TOTAL $76,468 $0 $175,000 $247,130 $355,000 Community Projects
(CP-0022) Community Center Tile & Drain
Replacement $0 $0 $50,000 $50,000 $0
(CP-0023) Community Center Restrooms
Refurbishment $0 $0 $15,000 $15,000 $0
(CP-0024) Community Center Restrooms
Counter Replacement $0 $0 $0 $0 $30,000
(CP-0025) Community Hall Painting $0 $0 $55,000 $59,970 $0 COMMUNITY PROJECTS TOTAL $0 $0 $120,000 $124,970 $30,000 TOTAL $76,468 $0 $295,000 $372,100 $385,000
Summary of Fund Balance Activity
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Department Overview
A sound fleet, tools & equipment replacement and repair plan will ensure that the Town’s necessary vehicles and equipment are properly maintained and replaced in an appropriate timeframe. This fund, established in Fiscal Year 2016/2017, receives a Town Council approved discretionary contribution from the General Fund when resources allow. A Fleet, Tools & Equipment Repair and Replacement Matrix will identify cost estimates and replacement schedules for the Town’s Fleet. Replacement and significant repair will be programmed into the Five-Year CIP and approved by the Council as a part of the annual budgeting process.

Fiscal Year 2022/2023 Accomplishments
The total Fund Balance including interest is estimated to be approximately $1,232,000 at the end of Fiscal Year 2022/2023.

Fiscal Year 2023/2024 Goals and Objectives
Replace two older model trucks with new electric vehicles, per the Fleet Replacement Schedule.

Continue to provide the necessary vehicles and equipment to Town departments by ensuring appropriate vehicle availability, expedient repairs, aggressive preventative maintenance procedures, and cost productive practices.

Budget Highlights
$190,000 budgeted to replace vehicles per the Fleet Replacement Schedule.

The General Fund will contribute $200,000 to support future repair and replacement costs.

Did You Know?
The Town owns and maintains 29 vehicles and equipment. Our current fleet vehicles and specialty equipment include two all electric GEM vehicles.

Revenue & Transfers In
$ 5,009 $ 3,134 $ 3,000 $ 18,000 $ 7,500
0 0 200,000 200,000 200,000
$ 5,009 $ 3,134 $ 203,000 $ 218,000 $ 207,500
(3301) Interest Income
(3900) Interfund Transfer
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Town of Yountville Fiscal Year 2023/2024 Annual Budget
Fleet, Tools, and Equipment Repair &
Replacement Fund
Capital Fund 82 Department 6000
Expenditures
Fleet/Tools/Equip Repair & Replacement Fund 82 Expenditures 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Machinery & Equipment >$10k $0 $0 $120,000 $0 $190,000
TOTAL $0 $0 $120,000 $0 $190,000
Capital Projects Detail
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Parks and Recreation Projects
(PK-0028) Replace 2003 Chevrolet 2500HD $0 $0 $60,000 $0 $60,000 (PK-0029) Replace 2013 Chevrolet Silverado
1500 $0 $0 $60,000 $0 $60,000
PARKS AND RECREATION PROJECTS TOTAL $0 $0 $120,000 $0 $120,000 Streets and Transportation Projects
(ST-0028) New Electric Muni Ops Truck $0 $0 $0 $0 $70,000

STREETS AND TRANSPORTATION PROJECTS
TOTAL $0 $0 $0 $0 $70,000
TOTAL $0 $0 $120,000 $0 $190,000
Summary of Fund Balance Activity
Fleet Replacement Schedule
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Yountville City CouncilMay 18, 2023

Yountville City Council
May 18, 2023