Agenda packet — Yountville City Council, June 20, 2023

Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Packet
Tuesday, June 20, 2023
3:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

MEETING SCHEDULE AND HOW TO VIEW AGENDA
for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

MEETING SCHEDULE AND HOW TO VIEW AGENDA
Meeting Schedule and Location: The Town Council meets on the first and third Tuesday of the month at 3:00 p.m. and only meets the first Tuesday during the months of August and December at 3:00 p.m. in Town Council Chambers, located at 6550 Yount Street, Yountville, California, 94599.

How to View the Agenda: The Agenda and associated staff reports may be viewed online by visiting the Town’s website at www.townofyountville.com/meetings and clicking on HTML Agenda.

How to Watch the Meeting: The Town Council and other Town Legislative Bodies’ meetings can be watched live in three different ways:

On the Town’s Streaming Media Player at www.townofyountville.com/livevideo.

On the Town’s YouTube Channel at www.townofyountville.com/youtube.

On local cable TV Channel 28.

PROVIDING PUBLIC COMMENT
Members of the public are welcome to attend the Town Council meetings to provide public comment in person or via the Town’s public comment email address [email protected]. Please, include in the subject line “COMMENT TO COUNCIL.”
Any written testimony submitted will be provided to the Council Members electronically, may be read into the record, and will become part of the meeting archive.

HOW TO APPEAL
A person who is dissatisfied with a decision of the Town Council may have the right to a review of the decision by a Court. California Code of Civil Procedure Section 1094.5 and 1094.6 generally limits the time within which a decision of the Town Council may be judicially challenged. If a person challenges a decision in Court, he or she may be limited to raising only those issues raised at the Public Meeting described in this notice, or in written correspondence delivered to the Town Council at, or before, the Public Meeting.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. PROCLAMATIONS AND RECOGNITIONS
A. Proclamation Celebrating July as Parks and Recreation Month Nationwide

6. PUBLIC COMMENT ON MATTERS NOT LISTED ON THE AGENDA
Members of the public are entitled to speak for 3 minutes per speaker on matters of municipal concern not on the agenda, during consideration of that portion of the meeting agenda entitled “Public Comment” when that item is called by the Mayor.

However, the Mayor has the discretion to limit speaking time when it is reasonable under the circumstances, including when there are many items on the agenda or a high volume of members of the public who intend to speak. The Mayor also has the discretion to extend the time to speak. The Mayor shall limit or extend speaking time in a consistent manner that is not based on the content or viewpoint of the speech. The Council may; however, briefly respond to statements made or questions posed by the public, ask for clarification from staff, refer the matter to staff, request staff to report back on the matter, or request staff to place the matter on a future agenda.

Members of the public may also submit Public Comment on matters of municipal concern not on the agenda via email at [email protected].
and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

How to View the Agenda: The Agenda and associated staff reports may be viewed online by visiting the Town’s website at www.townofyountville.com/meetings and clicking on HTML Agenda.

How to Watch the Meeting: The Town Council and other Town Legislative Bodies’ meetings can be watched live in three different ways:

On the Town’s Streaming Media Player at www.townofyountville.com/livevideo.

On the Town’s YouTube Channel at www.townofyountville.com/youtube.

On local cable TV Channel 28.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. PROCLAMATIONS AND RECOGNITIONS
A. Proclamation Celebrating July as Parks and Recreation Month Nationwide

Members of the public may also submit Public Comment on matters of municipal concern not on the agenda via email at [email protected].

APublicComment
ygyg
written correspondence delivered to the Town Council at, or before, the Public Meeting.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. PROCLAMATIONS AND RECOGNITIONS
A. Proclamation Celebrating July as Parks and Recreation Month Nationwide

Members of the public may also submit Public Comment on matters of municipal concern not on the agenda via email at [email protected].

A. Public Comment

7. CONSENT CALENDAR
A. Approve request to cancel the Town Council meeting scheduled for July 4, 2023.

B. Adopt Resolution 234211 Adopting the Town’s FiveYear Capital Improvement Program for Fiscal Years 202322 to 202728 and Determining Consistency with General Plan.

C. Adopt Resolution Number 234212 Rejecting the bids for the Street Rehabilitation Micro surfacing at Various Locations MT 3024 project.

D. Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390
E. Adopt Resolution Number 234213, Amending the Yountville Arts Commission Bylaws F. Monthly Financial Report for May 2023
G. Approve Minutes of the regular meeting held on June 6, 2023, May 2, 2023, and the special meetings held May 4, 2023, May 18, 2023, and May 25, 2023

8. PRESENTATIONS
A. Napa Schools for Climate Action; NVUSD Students Promoting Climate Education and Legislations within the Community
B. MCE Presentation.

C. Napa Valley Transportation Authority Town of Yountville Bee Line

9. PUBLIC HEARINGS NONE

10. ADMINISTRATIVE / REGULAR ITEMS
A. Consider Adoption of Resolution Number 234214 Amending Town Council Benefits Plan for Elected Officials.

9. PUBLIC HEARINGS NONE

10. ADMINISTRATIVE / REGULAR ITEMS
A. Consider Adoption of Resolution Number 234214 Amending Town Council Benefits Plan for Elected Officials.

11. STAFF INFORMATIONAL REPORTS NONE

12. COUNCIL MEETING REPORTS, ANNOUNCEMENTS AND AGENDA ITEM REQUESTS A. Napa County Flood Control & Water Conservation District B. Napa Valley Transportation Authority (NVTA)
C. Upper Valley Waste Management Agency
D. LAFCO of Napa County
E. Watershed Information & Conservation Council
F. Climate Action Committee
G. Cal Cities Update
H. Association of Bay Area Governments
I. Council Ad Hoc and Standing Committee Reports
J. Council Announcements and Agenda Item Requests
K. Potential Future Agenda Items: Monthly Financial Report, Yountville Arts Commission and Yountville Community Foundation appointments, Developer Impact Fees, Washington Park Neighborhood Accessibility Discussion, Quarterly Investment Report, Public Safety, and CalFire Quarterly Reports.

13. CLOSED SESSION NONE

14. ADJOURNMENT
Adjourn to the Town Council Special Meeting Wednesday, June 21, 2023 at 10:00 a.m. being held in Town Council Chambers located at 6550 Yount St.

I certify that a copy of this Town Council Agenda was posted at a location freelyaccessible to the public at Yountville Town Hall, 6550 Yount Street within the Town of Yountville, the Friday before the meeting. /s/Hilary Gaede, Deputy Town Clerk

PROCLAMATION
in Recognition of
Parks & Recreation Month
WHEREAS, Parks and Recreation is an integral part of communities throughout the country, including in the Town of Yountville; and
WHEREAS, Parks and Recreation serves multiple purposes, as it not only promotes health and wellness, improving the physical and mental well-being of individuals residing near parks and engaging in activities at the Community Center, but also encourages spending time in nature; and WHEREAS, Parks and Recreation has a positive impact on mental health, enhancing cognitive performance, overall well-being, and even alleviating conditions such as depression, attention deficit disorders, and Alzheimer's.

WHEREAS, Parks and Recreation encourages physical activities by providing space for popular sports, hiking trails and walking paths, and many other activities designed to promote active lifestyles; and WHEREAS, Parks and Recreation not only creates community through spaces and events for gathering, celebrating, learning, and personal growth, but also plays a crucial role in childhood development through programming and education activities such as out-of-school time programs, youth sports, and environmental education
WHEREAS, Parks and Recreation increases a community’s economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction; and
WHEREAS, Parks and recreation is fundamental to the environmental well-being of our community; and
WHEREAS, Parks and Recreation is essential and adaptable infrastructure that makes our communities resilient in the face of natural disasters and climate change; and WHEREAS, our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors; and WHEREAS, the U.S. House of Representatives has designated July as Parks and Recreation Month; and the Town of Yountville in Napa County recognizes the benefits derived from parks and recreation resources.

NOW, THEREFORE LET IT BE RESOLVED, that I, Margie Mohler, Mayor of the Town of Yountville, along with the Town Council, do hereby proclaim July 2023, as Parks and Recreation Month.

Margie Mohler, Mayor
Dated: June 20, 2023
Town Council members and Mayor,
I would like to ask you to take a deep look into our tree policies due to several different recent issues that have occurred in town.

1. Many years ago, I do not know how many, there was a list made of the protected trees in town and the trees were all given numbered tags. As far as I know this list has never been updated, and I believe it might be time to do so. Trees have grown and some that are untagged have become more prominent and deserve the town’s long term protection. This list also puts the trees that are on public property on the maintenance list for future care and observation. There is also a development project coming in town and the private property has a very large and beautiful Oak tree on the property. We should do all we can to make sure that tree is on that list, and protected.

2. The Municipal Code has measures in place that protect the trees in town. The establishment of a “Tree Protection Zone” in the code lays out specific requirements when there is construction in close proximity of our Oak trees. There was a recent incident of a large Oak being unprotected during construction which resulted in the death of the tree.

3. I believe that removal of significant trees, perhaps trees over a certain DBH, should require more oversight than just one consultant's opinion. There was a recent incident of a very large tree being removed from a property in town, all visual indications, before and after removal were that the tree was healthy.

4. Tree care professionals that I have worked with have always saved removal of large trees for late August due to the likelyhood of active nests in the trees in spring and early summer. This can be dependent on the type of tree so that should be part of the factor, but perhaps that can be part of the consideration of the town when issuing removal permits. There was a recent incident of a very large tree being removed from a property in town that resulted in causing a nesting pair of hawks great distress. thank you for your time,
kim
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 7B
Yountville Town Council Staff Report
DATE: June 20, 2023
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: Rosalba Ramirez, Deputy Public Works Director SUBJECT:

Adopt Resolution 23-4211 Adopting the Town’s Five-Year Capital Improvement Program for Fiscal Years 2023- 22 to 2027-28 and Determining Consistency with General Plan.

DISCUSSION/BACKGROUND
The five-year Capital Improvement Program (CIP) provides the Town with a long-range program for capital projects and advanced financial planning to fund the construction of those projects as follows:
• “Capital Improvement” refers to major, physical expenditures such as land, buildings, public infrastructure, and equipment.
• “Capital Improvement Program” (CIP) is used to guide capital investments, optimize available resources to maintain and construct infrastructure, evaluate resources, and determine capacity to deliver projects with an emphasis on public health, safety, and quality of life. • “CIP Budget” is adopted with the Town’s Annual Budget which incorporates the 5-year plan that identifies projects, funding sources and target dates.

As the annual CIP budget is prepared, projects and priority needs are identified in the Town Council Budget Workshops and incorporated into the program to build a comprehensive “rolling” five-year plan. Projects are selected based on priority, need, and available funding sources. The selected projects are then queued up in the CIP as appropriate. In this way, the CIP is a working document that is reviewed, analyzed, and updated annually. The CIP includes projects that have been previously identified in earlier plans and those that may be new to the plan. The project-specific details are refined as the project is developed over time. Most projects are put into the plan five years out based on planning and need, then as each CIP project reaches year one, the design details and cost estimates are more refined, accurate and ready for procurement.

For the purposes of building the CIP the following abbreviations and nomenclature are used:
• Project Category Abbreviations
o Civil Facilities (CF)
o Community Projects (CP)
o Drainage and Flood Control (DF)
o Parks and Recreation (PK)
o Streets and Transportation (ST)
o Wastewater and Water Reclamation (WW)
o Water Distribution (WA).
• Project and Program Nomenclature:
o Every Project is identified by category, a sequential number, and a name. ▪ IE: CF-0022 Shade Structure for Community Center/Hall o Each Program is identified by category, a number identifier tied to the Fiscal Year and a name. ▪ IE: DF-2023 Town Wide Drainage and Erosion Program
The total proposed Fiscal Year 2023-24 budget has approximately $8,298,100 in proposed project funding which in summary consists of the following (presented in the same order as Budget Workshop 3):
• Water Capital Utility Improvement Fund (60) $ 138,500 • Wastewater Treatment Capital Fund (63) $ 3,931,000
• Wastewater Collection Capital Fund (64) $ 653,000
• State Gas Tax Fund (20) $ 87,000
• Measure T Streets Fund (25) $ 525,000
• SB1 Road Maintenance & Rehab Fund (26) $ 67,000
• Capital Improvements General Fund (50) $ 2,156,600
• Facilities Repair & Replacement Fund (81) $ 385,000
• Fleet, Tools, and Equipment Reserve (82) $ 190,000
This proposed Fiscal Year 2022-23 budget of $8,298,100 is a $5,023,000 increase from Fiscal Year 2022-23’s budget with more general fund matches for alternative funding sources.

Significant projects proposed for consideration of the Town Council for Fiscal Year 23-24 include (but not limited to):
• Water Capital Utility Improvement Fund (60):
o WA-0042, Recycled Water Transmission Main Repair. This is an emergency project that will repair the broken transmission line for the recycled water that delivers water from the treatment plant site to various wineries. The line was damaged during the winter storms. • Wastewater Treatment Capital Fund (63):
o WW-0011 Joint Treatment Plan Office Modernization Project. This project will expand the footprint of the Plant’s office space, providing an adequate, up-to-date workspace for the staffing levels necessary to operate the plant to the regulatory requirements in our permit to operate.
• Wastewater Collection Capital Fund (64):
o WW-2024 Inflow and Infiltration Reduction Program. This is the annual program to slipline various sections of the sewer collection system, reducing the amount of rain and/or groundwater that enters the pipe reducing the amount of inflow that needs to be treated at the plant.
• State Gas Tax Fund (20):
o GT-3024 Annual Street Maintenance and Paving Program. This is the annual program that is used to fund the plans, specifications and estimates for street rehabilitation projects. Using these funds for design maximizes the Measure T funds available for construction.
• Measure T Streets Fund (25):
o MT-3024 Annual Street Maintenance and Paving Program. This is the annual program used to fund the rehabilitation of selected streets in Town based on their Pavement Condition Index. plans, specifications and estimates for street rehabilitation projects.

Street improvements this FY include 1 street receiving a grind and overlay, and a potential micro surfacing for 4 additional streets.
• SB1 Road Maintenance & Rehab Fund (26):
o SB-6023 Curb, Gutter & Sidewalk Replacement Program. This is the annual program that is used to do necessary concrete repairs in advance of Measure T paving projects. This separates the construction trades by project, increasing the efficiency and cost of each but not having overlapped sub-contractors negatively affecting schedules while incurring the general contractor markup.
• Capital Improvements General Fund (50):
o CF-0043 Town Hall Landscaping and Access will involve installing a new crosswalk to allow easier access from Humboldt St to Town Hall. This will also include improvements to the landscaping fronting Town Hall to make it more inviting place to rest.
o CP-2024 ADA Accessibility Improvements Program is the annual program to fund projects in year 7 of 12 of the Town’s ADA Transition Plan.
o ST-4024 Traffic Calming is the annual program to fund local case-by-case vehicular and pedestrian improvements identified to improve safety within the Town’s street and sidewalk network.
• Facilities Repair & Replacement Fund (81)
o CP-0023 Community Center Restroom Concrete Counter replacement will replace the failing concrete countertops in the public restrooms in the Community Center. o CF-0024 Enclose BBW Area for Storage will modify the existing BBQ area behind the Community Hall and convert the space into storage.
o CF-0022 Shade Structure for Community Center/ Hall will provide a removable shade structure installation to cover the concrete courtyard in front of the Community Center. • Fleet, Tools, and Equipment Reserve Fund (82)
o PK-0028 & PK-0029 Replace Fleet vehicles will replace aging out fleet pickup trucks with modern electrical equivalent pickup trucks.

For more specific details regarding the Town’s Capital Improvement Program, please see the attached CIP Summary and Project Description Summary. You may also visit the Town’s Online Budget Book available from the following link on the Town’s Website:
https://www.townofyountville.com/budget
In terms of the Town’s Capital Improvement Program being consistent with the Town’s adopted General Plan:
• A focus of the adopted Town Council Strategic Plan within the General Plan is “Responsible Fiscal Policy.” That policy states, “The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.” o Preparing and adopting the Capital Improvement Program satisfies the goal of sound financial planning, debt management, and reserve development ensuring to the maximum extent practicable the Town’s capital fiscal health.
• The projects within the CIP are generally maintenance related and not new development or construction and as such are not discussed, specifically in the General Plan.

Therefore, it is reasonable and appropriate to determine the proposed Capital Improvement Program and the projects within are consistent with the Town’s current General Plan.

ENVIRONMENTAL REVIEW
Not Applicable

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Town Capital Improvement Program
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Adopting the Capital Improvement Program satisfies the goal of sound financial planning, debt management, and reserve development for the Town.

RECOMMENDATION
Adopt the Resolution 23-4211 Adopting the Town’s Five-Year Capital Improvement Program for Fiscal Years 2023-22 to 2027-28 and Determining Consistency with General Plan.

Town of Yountville
Resolution Number 23-4211
ADOPTING THE TOWN’S FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2023-24 TO 2027-28 AND DETERMINING CONSISTENCY WITH THE

GENERAL PLAN
Recitals
A. Town staff has prepared a Capital Improvement Program (CIP) that outlines major capital expenditures anticipated over the next five years.

B. The Town Council is empowered under Government Code Section 65401 to review the CIP for General Plan consistency.

C. On February 7, 2023, at Budget Workshop Number One the Town Council reviewed the budget parameters and key assumptions and provided comments on the proposed CIP Budget.

D. On May 4, 2023, at Budget Workshop Number Two the Town Council reviewed and provided comments on the fund summaries, revenues and expenditures related to the proposed CIP Budget.

E. On May 18, 2023, during Budget Workshop Number Three the Town Council reviewed and provided direction on the proposed Capital Improvement Program and its proposed budget. which incorporates the 5-year plan that identifies projects, funding sources and target dates.

F. On June 06, 2023, the Town Council adopted the Fiscal Year 2023/2024 Budget which includes the Capital Improvement Program Budget.

Now therefore, the Town Council of the Town of Yountville does resolve as follows:

1. The Town Council approves the Fiscal Yyear 2023/24-2027/28 Capital Improvement Program and .

2. The Town Council determines the approved CIP is consistent with the Town’s current General Plan.

3. The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

Resolution Number 23-4211
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Yountville, State of California, held on this 20th day of June 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________
Margie Mohler, Mayor
ATTEST:
_____________________
Eddy Gomez; Town Clerk
TOWN OF YOUNTVILLE 5 YEAR CIP
Civic Facilities (CF)

CAPITAL IMPROVEMENTS PROGRAM
This program provides for the approved replacement, maintenance, and function of community facilities to meet for administration, library, recreation, and public safety needs. Town Public Facilities include Town Hall, Community (Town) Center Complex, and the Corporation Yard/ constituting over 75,000 square feet of the community situated on over twelve and a half acres of land.

Civic Facilities projects are primarily funded with Town General Funds in combination with grants and other program or projectspecific funds.

Annual allocations based on initial costs projects, equipment, and facilities are made to the respective replacement funds.

Project /
Program # Project Name
Shade Structure for
Community Center/Hall
2023/2024
$150,000
2024/2025 2025/2026 2026/2027 2027/2028 Total
CF-0022 $0 $0 $0 $0 $150,000
Enclose BBQ Area for
Storage
Exterior Painting of Town
Hall
Community Center/Hall
HVAC Analysis
CF-0024*
CF-0032*
CF-0033*
$45,000
$55,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$45,000
$55,000
$100,000 $100,000
Replace Community
Center/Hall & Post Office
Gutters
Roof Repair Community
Park Restroom
CF-0035*
CF-0037*
CF-0038*
$50,000
$55,000
$50,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$50,000
$55,000
$50,000
Sheriff Office Interior
Maintenance & Repairs
Replace Underlayment for
CF-0039* Tile Roof at Town Hall
CF-0040*
$0
$0
$110,000
$0
$0 $0
$0
$0
$0
$110,000
$170,000
Community Center/Hall
Solar Panel Maintenance $170,000
TOWN OF YOUNTVILLE 5 YEAR CIP
Community Center and
CF-0041* Town Hall Asphalt Repairs $0
$0
$0
$0
$50,000
$0
$150,000
$0
$0 $200,000
$35,000
Post office and Sheriffs
CF-0042* Vinyl Tile Replacement
CF-0043
$35,000
Town Hall Landscaping
and Access $75,000 $0 $0 $0 $0 $75,000
Civic Facilities Totals $580,000 $110,000 $220,000 $150,000 $35,000 $1,095,000 *Use Funds from Fund 81
TOWN OF YOUNTVILLE 5 YEAR CIP
Community Projects (CP)

CAPITAL IMPROVEMENTS PROGRAM
The Community Projects category is for projects that are community based or span across several categories, such as Accessibility Improvements, Utility Undergrounding, Side Walk & Tree Grate Improvements, Major Vehicle and Equipment Replacements and Parking Lot Improvements. These projects have broad public benefits that enhance the Town.

Community Projects are primarily funded with Town General Funds in combination with grants and other program or projectspecific funds.

Project /
Program # Project Name 2023/2024
$160,000
2024/2025
$168,000
2025/2026
$176,400
2026/2027
$185,220
2027/2028
$194,500
Total
GIS Mapping
CP-0007 Improvements $884,120
$115,000
Forrester Park/Three
Weirs Park ADA
CP-0018 Improvements $115,000 $0 $0 $0 $0
Comm. Center Restrooms
Concrete Counter
Replacement
Forrester Ln ADA
Improvements
CP-0024*
CP-0027
$30,000
$0
$0 $0
$0
$0
$0
$0
$0
$30,000
$300,000 $300,000
Installation of EV Charging
Stations and Fleet
ADA Accessibility
CP-0028
CP-2024
$147,100 $0 $0 $0 $0 $147,100
Improvements Program $122,000 $128,000 $134,000 $141,000 $148,000 $673,000 Community Projects Total $574,100 $596,000 $310,400 $326,220 $342,500 $2,149,220 *Use Funds from Fund 81
TOWN OF YOUNTVILLE 5 YEAR CIP
Drainage and Flood Control (DF)

CAPITAL IMPROVEMENTS PROGRAM
The Drainage and Flood Control Program includes maintenance and modification of storm drainage systems and waterways within the Town to manage and reduce the impacts of flooding from the Napa River and Hopper Creek. This category also provides for restoration of streams and reduction of pollutants entering storm drains and streams. The Flood Wall, and several Hopper Creek Diversion projects exemplify the successful Flood Control work completed since inception of the CIP.

Drainage and Flood Control projects are reviewed for coordination with other upcoming Town and potential private development and public utility work to maximize resources by such work. In addition to the creeks, channels and Flood Barrier, the Town maintains the storm drain system that includes storm drain pipe ranging in size from 4 inch to 42 inches in diameter, as well as drop inlets, curb inlets, junction boxes and storm drain manholes. These projects are funded with General Fund, Grants, and the new Measure A Replacement Fund which can only be used to maintain projects previously funded by Measure ‘A’.

Project /
Program # Project Name 2023/2024
$100,000
2024/2025 2025/2026
$100,000
2026/2027 2027/2028 Total
Hydroflush Weirs from
Finnell to Beard Ditch
Repair Fence at Pump
Station
DF-0018*
DF-0019*
$0
$0
$0
$0
$200,000
$55,000 $0 $0 $55,000
Town Wide Drainage and
DF-2024 Erosion Control Program $20,500
$175,500
$21,500
$21,500
$23,000
$123,000
$23,500
$23,500
$24,675
$24,675
$113,175
Drainage & Flood Control Totals $368,175
*Funds from Measure A
TOWN OF YOUNTVILLE 5 YEAR CIP
Parks and Recreation (PK)

CAPITAL IMPROVEMENTS PROGRAM
The Park and Recreation category is used to address the various recreational needs of residents ranging from active to passive.

The Town owns and operates 10 acres of 13 parks, landscape areas, and walking paths in Town including: Veterans Memorial Park, Yountville Community Park, Vineyard Park, Forrester Park, Ven De Leur Park, Oak Circle Park, 3 Weir Park, Hopper Creek Pocket Park, Yount Street Pocket Park, Hopper Creek Path System, Vine Trail Bike Path segments in the Town Limit, Bardessono Park, Bardessono Path, and Heritage Pocket Park.

Work carried out in this category is primarily through programs that address specific needs such as equipment maintenance and replacement, path construction or restoration, and park development.

The Public Works and Parks & Recreation staff’s assessment of the condition of park equipment is updated every few years and is one of the Town’s primary tools for determining the appropriate priorities and methods of park maintenance and improvements to facilities.

Parks and Recreation projects are primarily funded by General Fund revenues, developer impact fees, and grant funding.

Project /
Program #
PK-0028*
PK-0029*
PK-0030
Project Name
Replace 2003 Chevrolet
2500HD
Replace 2013 Chevrolet
2500HD
Pump House Rebuild Van
De Leur
2023/2024
$60,000
2024/2025 2025/2026 2026/2027 2027/2028 Total
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$60,000
$60,000 $60,000
$100,000 $100,000
Vineyard Park
PK-0032 Enhancement Project
Shade Structure at North
Park
Repair Bocce Court
Replace Tot Lot Play
Surface
$450,000 $0 $0 $0
$0
$0 $450,000
PK-0033
PK-0034
$150,000
$0
$0
$0
$0
$0
$0
$0
$150,000
$50,000 $50,000
PK-0035
PK-0036
$10,000
$0
$0
$0
$0 $0 $0
$0
$10,000
$15,000
Replace Forrester Park
Play Surface $15,000 $0
TOWN OF YOUNTVILLE 5 YEAR CIP
Replace Play Surface at
PK-0037 Yountville Community Park $120,000 $0 $0 $0 $0 $120,000 Parks & Recreation Total $950,000 $0 $15,000 $50,000 $0 $1,015,000 *Funds from Fund 82
TOWN OF YOUNTVILLE 5 YEAR CIP
Streets and Transportation (ST)

CAPITAL IMPROVEMENTS PROGRAM
The Streets and Transportation category includes a balance of pedestrian, bicycle and vehicular transportation improvements, including parking. The street improvements emphasize low speed traffic and high pavement quality, rather than rapid vehicle movement.

The Town maintains over eight miles of streets, 224 streetlights, and seven miles of sidewalk and walking paths.

Annual Street Maintenance and Paving Program (MT-3022 and GT-3022) includes all the various streets to be resurfaced that were previously shown as individual products.

Surveys and Monuments (ST-0004) is an annual program to address needs throughout Town, and are guided by the Circulation Element among other decision making tools.

Funding for projects are comprised from several sources including: Gas Tax, TDA 3, State and Federal Highway Programs, and Project /
Program # Project Name
Surveys and Monument
Program
Replacement Muni Ops
Truck
Replace Path at Arroyo
Grande with Concrete
2023/2024
$18,500
2024/2025
$19,500
2025/2026
$20,500
2026/2027
$21,500
2027/2028
$22,500
Total
ST-0004
ST-0025*
ST-0026
$102,500
$70,000
$50,000
$70,000
$0
$0 $0
$0
$0
$0
$0
$50,000 $0
Washington Street Parking
Lot Beautification
Utility Undergrounding
Engineering & Design
ST-0027
ST-0029
$300,000
$200,000
$50,000
$0
$50,000
$0
$0
$0
$0
$0
$400,000
$200,000
Annual Street Maintenance
MT-3024** and Paving Program $525,000 $535,000 $545,000 $555,000 $565,000 $2,725,000 Paving Projects - Plan,
GT-3024*** Specs, and Engineering
ST-4024 Traffic Calming Program
$87,000
$18,500
$90,000
$19,500
$93,000
$20,500
$96,000
$21,500
$70,000
$22,500
$436,000
$102,500
TOWN OF YOUNTVILLE 5 YEAR CIP
Curb, Gutter, & Sidewalk
SB-6024**** Replacement $67,000 $68,000 $69,000 $70,000 $71,000 $345,000 Street & Transportation Totals $1,286,000 $832,000 $798,000 $764,000 $751,000 $4,431,000 * Funds from Fund 82
**MT: Funds come from Measure T Fund 25
***GT: Funds come from Gas Tax Fund 20
****SB: Funds come from SB1 Fund 26
TOWN OF YOUNTVILLE 5 YEAR CIP
Wastewater and Water Reclamation (WW)

UTILITY ENTERPRISE FUND
Sewer main replacement is based on a 40 to 50 year cycle of useful life. Replacing mains on a 40 to 50 year cycle minimizes infiltration from storm events, and allows the sewer system to adapt to changing populations and demands, while also reducing the need for emergency repairs due to plugged, broken or leaking mains. Video Surveys and Smoke Testing have been used in the past to evaluate and prioritize the mains to be replaced by identifying the deficiencies in the system and in the mains to be replaced.

In addition to numerous sewer laterals and cleanouts, the sewer system includes approximately 7.5 miles of sewer collection mains ranging in size from 6 inch to 12 inch diameter pipe, sewer manholes and access points, 0.75 miles of force main to the JTP, and 5.5 miles of reclaimed water lines.

Funding for the treatment plant is shared with the Veterans’ Home by agreement through the Joint Recovery Fund (63). Funding for the collection system and pump station is from sewer rate fees, enterprise fund, and development impact fees.

Project /
Program # Project Name 2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 Total $2,000,000
Wastewater Reclamation
Facilities Office
WW-0011* Modernization Project $2,000,000 $0 $0
$0
$0
$0
$0
$250,000
Rebuild Sludge Heater &
Add Sludge Mixing System
Assess & Replace
WW-0019*
WW-0024*
$250,000
$0
$0
$0
$0
$0
$340,000
$240,000
Trickling Filter Media $40,000 $300,000
Design & Construct
WW-0027* Headworks Improvements $40,000 $200,000 $0 $0 $0 Sludge
Handling/Drying/Disposal
Improvements
$200,000
$100,000
WW-0028*
WW-0030*
$0
$0
$0 $200,000
$0
$0
$0
$0
$0
Second Fuzzy Filter
Instillation $100,000
TOWN OF YOUNTVILLE 5 YEAR CIP
Paint Wastewater
Facilities, Structures, and
Equipment
$200,000
$10,000
WW-0031* $0 $0 $200,000 $0 $0
Safety Net and Safety
Hinged Doors for Hand
WW-0032 Well Access
WW-0033
$10,000
$40,000
$0
$0
$0
$0
$0
$0
$0
$0
$40,000
Pump Station Assessment
and Capacity Evaluation
$500,000
WRF Component
Assessment and Repair
WW-0034* Plan
WW-0035
$500,000
$0
$0
$0
$0
$0
$0 $0
$70,000
$50,000
Recycled Water
Transmission Main to
Veterans Park $10,000 $60,000
Recycled Water Truck
Filling Station at South
Parking Lot
Headworks Grit Screw
Chamber Improvement
WW-0036*
WW-0037*
$0 $0
$0
$0
$0
$0
$0
$50,000
$0
$25,000
$25,000
Pond Site Fencing,
Grading and Drainage
Improvements
Compliance Analyzers for
SCADA System
$100,000
WW-0038*
WW-0039*
$50,000
$20,000
$50,000
$20,000
$0
$0
$0
$0
$0
$0
$40,000
Consultant to Assess Cost, $150,000
Years, and Design for
WW-0040* WRF Projects
WW-0041
$150,000
$400,000
$0
$0
$0
$0
$0
$0
$0
$0 $400,000
$650,000
New Vactor Truck
Recycled Water
WW-0042*
WW-0043*
Transmission Main Repair $650,000
$100,000
$0
$0
$0
$0
$0
$0
$0
$0 Flare System Installation $100,000
TOWN OF YOUNTVILLE 5 YEAR CIP
Asset Management
System
Inflow and Infiltration
Reduction Program
$45,000
$521,500
$503,500
WW-0044*
WW-2024
$45,000
$95,500
$0 $0 $0 $0
$101,000 $106,500 $106,500 $112,000
Sewer Main Replacement
and Repair Program
Plant Equipment
Replacement Program
Town Pump Station
Equipment Replacement
Program
WW-3024
WW-4024*
$93,000
$86,000
$97,500
$90,000
$102,500
$94,500
$102,500
$94,500
$108,000
$100,000
$465,000
$78,500
WW-5024
WW-6024*
$14,500 $15,000 $16,000 $16,000 $17,000
$75,000 SCADA Controls $15,000 $15,000 $15,000 $15,000 $15,000 Wastewater / Water Reclamation $4,584,000 $688,500 $774,500 $644,500 $462,000 $7,153,500 *Fifty percent cost share with the Veterans Home
TOWN OF YOUNTVILLE 5 YEAR CIP
Water Distribution (WA)

UTILITY ENTERPRISE FUND
This category provides for replacement and upgrades to the water distribution system, including the water mains, laterals, and the pressure reducing stations (pressure pits) in town and the system on the Yountville Cross Road and Silverado Trail, east of the Napa River.

Water Main Replacement Program (WA-3022): This is the Town’s annual program for replacing its water mains throughout Town.

Water main replacement is based on a 50 year useful life cycle of the mains.

Our objective is to replace mains on a 50 year cycle. This allows mains to be replaced before Main or service lateral breaks become a serious issue. This approach allows the Town water system to adapt to changing populations and water demands, while also reducing the need for emergency repairs due to broken or leaking water mains.

In addition to numerous water supply laterals, water meters, check valves and backflow prevention devices, the water system includes nearly seven (7) miles of water line ranging in size from 6 inch to 10 inch diameter pipe, 823 water services (32 of which are outside of Town), plus fire hydrants, gate valves, and two pressure reduction systems connecting the Town water system to the City of Napa and State aqueducts.

Project /
Program # Project Name 2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 Total 1MG Water Tank, Water $5,050,000
Main, Design, and
Construction
Water System Inter tie
projects
Clay Valve Rebuild at
Finnell Rd and Yount, and
Finnell Rd and Yountville
XRd
Water Meter Replacement
Program
WA-0019
WA-0020
$0 $0 $250,000 $4,800,000 $0
$0
$130,000
$8,000
$65,000 $65,000 $0 $0
WA-0022
WA-2024
WA-3024*
$8,000
$30,500
$0
$0
$33,500
$0
$0
$35,500
$0
$37,500
$0
$176,500
$604,000
$39,500
Main and Service Lateral
Replacement Program $191,500 $201,000 $211,500
TOWN OF YOUNTVILLE 5 YEAR CIP
Hydrant & Main Flushing
with No-Des
Hydrant Repair and
Replacement
$120,000
$114,000
WA-4024
WA-5024
$0 $60,000 $0 $0 $60,000
$35,000 $0 $38,500 $0 $40,500
Water Distribution Totals $138,500 $158,500 $515,500 $5,038,500 $351,500 $6,202,500 * The first 3 years were deferred
TOTAL $8,288,100 $2,406,500 $2,756,400 $6,996,720 $1,966,675 $22,414,395 Fund 2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 TOTAL

CONTIGENCY FUND

CAPITAL FUND

FACILITIES REPAIR &

REPLACEMENT

FLEET, TOOLS &

EQUIPMENT
$10,000
$2,156,600
$10,000
$756,500
$10,000
$439,400
$10,000
$442,720
$10,000
$412,175
$50,000
$4,207,395
$385,000 $110,000 $220,000 $150,000 $35,000 $900,000

REPLACEMENT

MEASURE A

MEASURE T
SB1

GAS TAX

WATER CAPITAL

WASTEWATER

COLLECTION

WASTEWATER

TREATMENT AND

RECLAMATION
Total**
$190,000
$155,000
$525,000
$67,000
$87,000
$138,500
$0
$0
$535,000
$68,000
$90,000
$158,500
$0
$100,000
$545,000
$69,000
$93,000
$515,500
$0
$0
$0
$0
$565,000
$71,000
$70,000
$351,500
$190,000
$255,000
$2,725,000
$345,000
$436,000
$6,202,500
$555,000
$70,000
$96,000
$5,038,500
$653,000 $213,500 $225,000 $235,000 $297,000 $1,623,500 $3,931,000
$8,298,100
$475,000
$2,416,500
$549,500
$2,766,400
$409,500
$7,006,720
$165,000
$1,976,675
$5,530,000
$22,464,395
**The TOTAL has $10,000 added to the sum for the contingency funds Town of Yountville Capital Projects Summary 2023/2024
Town of Yountville
FY2023–2027 CIP
Civic Facilities:

Capital Projects Fund (50)
• CF-0022 Shade Structure for Community Center/Hall $150,000 The installation of a shade structure at Community
Center/Community Hall quad area will provide
protection from the weather. This will improve the
comfort for our guests on hot sunny days.
• CF-0043 Town Hall Landscaping and Access $75,000
This project involves installing a new crosswalk to
allow easier access from Humboldt St to Town Hall.

This will also include improvements to the landscaping
fronting Town Hall to make it more inviting place to
rest.

Facilities Repair and Replacement Fund (81)
 CF-0024 Enclose BBQ Area for Storage $45,000
This project will enclose the walls and provide access
doors that will allow for adequate storage and an
aesthetically pleasing façade.
 CF-0032 Exterior Painting of Town Hall $55,000
This project is for routine maintenance to ensure that
the Town Hall will not have unneeded costly damage
due to the weather.
 CF-0033 Community Center/Hall HVAC Analysis $100,000
The Town maintenance crews have been repairing the
HVAC system on a regular basis. This project will
analyze the system so that long term repairs can be
scheduled.
 CF-0035 Replace Community Center/Hall & Post Office Gutters $50,000 The gutters at the Community Center/Hall & Post
Office have been leaking and need to be replaced.

This will prevent damage to the buildings and will give our guests a better experience.
 CF-0037 Roof Repair Community Park Restroom $55,000
In 2020 one of the restrooms at Yountville Community
Park was replaced with a new facility. The second
restroom is also in need of repairs; the roof is at the end of its life cycle and will be replaced in this project.

Town of Yountville Capital Projects Summary 2023/2024
Town of Yountville
FY2023–2027 CIP
 CF-0038 Sherriff Office Interior Maintenance & Repairs $50,000 The project is for routine maintenance to the interior of the Sherriff's Office. This will include counters and
restrooms which is the Town's responsibility as
required by the lease.

Total Civic Facilities Projects $580,000
Town of Yountville Capital Projects Summary 2023/2024
Town of Yountville
FY2023–2027 CIP
Community Projects:

Capital Projects Fund (50)
 CP-0007 Geographical Information Systems (GIS) $160,000 In this upcoming year, the project will focus on
networking our water main maps to more functionality
as well as updating our sewer main/lateral maps.
 CP-0018 Forrester Park/Three Weirs Park ADA Improvements $115,000 This project will include improvements to Town owned
facilities and infrastructure in the public right of way, to provide ADA access at Forrester and Three Weir Parks
as required by law.
 CP-0028 Installation of EV Charging Stations and Fleet $147,100 This project has been used to purchase 2 GEM
vehicles and the remaining funds will be used to install a fast-charging station at the Wastewater Reclamation
Facility.
 CP-2024 ADA Accessibility Improvements Program $122,000 The Americans with Disabilities Act (ADA) Accessibility Improvements Program is the Town’s program to
improve accessibility at various Town owned and/or
operated facilities.

Facilities Repair and Replacement Fund (81)
 CP-0024 Comm. Center Restrooms Concrete Counter Replacement $30,000
The main restroom in the Community Center concrete
counter refurbishment/replacement. This will improve
the look and operation of the Community Center.

Total Community Projects $574,100
Town of Yountville Capital Projects Summary 2023/2024
Town of Yountville
FY2023–2027 CIP
Drainage & Flood Control:

Capital Projects Fund (50)
 DF-2024 Town Wide Drainage and Erosion Control Program $20,500 This is an annual program that addresses minor
flooding, nuisance flooding/ponding on streets, and
similar drainage issues.

Measure A
 DF-0018 Hydroflush Weirs from Finnell to Beard Ditch $100,000 This recurring project is to clean out the drainage pipes to allow the water to flow easier.
 DF-0019 Repair Fence at Pump Station $55,000
The fence wooden between the Pump Station and
Bella Vista has been deteriorating. This project will
remove and replace the fence to ensure the Town is
protecting the overflow retention and Pump Station.

Total Drainage & Flood Control Projects $175,500
Town of Yountville Capital Projects Summary 2023/2024
Town of Yountville
FY2023–2027 CIP
Parks and Recreation:

Capital Projects Fund (50)
 PK-0030 Pump House Rebuild at Van De Leur $100,000
The pump house needs to be rebuilt now that it is at
the end of its life cycle. The pump house will be moved to give Town crews better access.
 PK-0032 Vineyard Park Enhancement Project $450,000
This project will include new: prefabricated restroom
with a larger capacity, picnic benches/tables, bleachers to watch tennis/pickleball, water fountains, expanded
paths, and landscaping.
 PK-0033 Shade Structure at North Park $150,000
The installation of a shade structure at Yountville
Community Park picnic area will provide for protection
from the weather, improve the aesthetics, and allow for more seasonal use of outdoor facilities.
 PK-0035 Replace Tot Lot Play Surface $10,000
The Tot Lot Park play surface has reached the end of
its life cycle and needs to be replaced. This is a routine project that is needed to ensure the safety of both
children and adults that use our play area.
 PK-0037 Replace Play Surface at Yountville Community Park $120,000 The rubber play surface has reached the end of its life cycle at Yountville Community Park. This project will
repair and/or replace the surfaces as needed to
perform as designed for a safe and pleasant
experience.

Vehicle Replacement Fund (82)
 PK-0028 Replace 2003 Chevrolet 2500HD $60,000
The current vehicle is almost 20 years old and has
reached its expected service life. The truck will include the safety lighting, bed liner, toolboxes and other work essential needs.
 PK-0029 Replace 2013 Chevrolet 2500HD $60,000
The current vehicle is almost 10 years old and has
reached its expected service life. The truck will include the safety lighting, bed liner, toolboxes and other work essential needs.

Total Parks and Recreation Projects $950,000
Town of Yountville Capital Projects Summary 2023/2024
Town of Yountville
FY2023–2027 CIP
Streets & Transportation Projects:

Capital Projects Fund (50)
 ST-0004 Surveys and Monuments Book $18,500
It is beneficial to the Town, residents, and
businesses to maintain a current Surveys and
Monuments Book. This requires the work of a
licensed Surveyor. The Town requires survey
for Town-own projects as well. This program
will provide the resources needed to conduct
these surveys.
 ST-0027 Washington Street Parking Lot Beautification $300,000 The open space at the south end of Veterans Memorial
Park has been used for parking, material storage, and
contractor staging. The Town is looking for grants to
help finance the parking lot to be improved by paving
and striping.
 ST-0029 Utility Undergrounding Engineering and Design $200,000 This project will focus on undergrounding our utilities on Mulberry St from Washington St to Heather St.
 ST-4024 Traffic Calming Program $18,500
This program addresses various traffic
calming needs and issues throughout the
Town. This program may be used in concert
with other projects and programs.

Vehicle Replacement Fund (82)
• ST-0025 Replacement Muni Ops Truck $70,000
The preferred new version will be a smaller (and less
expensive) truck that can meet the needs of the Muni
Ops Manager without the larger more expensive type
of equipment currently in use.

Measure T Fund (25)
 MT-3024 Annual Street Maintenance and Paving Program $525,000 The Annual Street Maintenance Program is
the Town’s primary program for paving and
repair of public streets throughout the Town.

FY 2023/2024 Yountville Crossroads,Yount St
(Crossroads to Adams St), Finnell Rd.,
Heritage Way (Finnell Rd to Harvest Ct),
Heather St (Mullberry St to the End) will have
a 2” grind and overlay. This program is entirely
funded using Measure T sales tax funds and
Town of Yountville Capital Projects Summary 2023/2024
Town of Yountville
FY2023–2027 CIP
no General Fund are used for the paving
program.

Gas Tax Fund (20)
 GT-3024 Paving Projects – Plan, Specs, and Engineering $87,000 This program receives funds via Gas Taxes
collected by the State. This program will be
used along with the Annual Paving Program
(MT-2023) to provide adequate funding for the
Town’s annual paving projects. No General
Funds are used for this program.

SB1 Fund (26)
 SB-6024 Curb, Gutter & Sidewalk Replacement $67,000
This program provides Sidewalk, Curb, and
Gutter improvements and modifications
throughout Town. This program uses SB1
funds for this work. No General Funds are
used for this program.

Total Streets & Transportation Projects $1,286,000
Town of Yountville Capital Projects Summary 2023/2024
Town of Yountville
FY2023–2027 CIP
Wastewater & Water Reclamation Projects:

Wastewater Treatment Capital Recovery Fund (63)
 WW-0011 Wastewater Reclamation Facilities Office Modernization Project $2,000,000
The office space modernization project for the
wastewater building will include new ADA compliant
spaces and restrooms (and locker rooms) which are
required under current law. There will also be
expansion of the original building to accommodate the
equipment and staff.
 WW-0019 Rebuild Sludge Heater & Add Sludge Mixing System $250,000 This project will be two-fold; first, completely rebuilding the aging sludge heater and second, install
improvements to the mixing system to a more efficient
process.
 WW-0027 Design & Construct Headworks Improvements $40,000 The project to update the Headworks will improve
efficiency and productivity and help the plant continue to meet the operating conditions as required under our
permits.
 WW-0034 WRF Component Assessment and Repair Plan $500,000 This project is designed to make the inspection and
maintenance safer for our employees. The well is deep
enough to cause injury if there was a slip and fall.
 WW-0037 Headworks Grit Screw Chamber Improvement $25,000 This grit screw is designed to remove non-waste
particulates from the treatment process. The grit screw needs maintenance to keep up with the amount of
water the plant processes. This will keep the grit screw operating at full capacity.
 WW-0038 Pond Site Fencing, Grading and Drainage Improvements $50,000
This project will help to prevent ponding, allowing the water to drain. The new fencing will help protect Town
property such as the solar panels that are on the pond
grounds.
 WW-0039 Compliance Analyzers for SCADA System $20,000 The compliance analyzers are reaching the end of their
life cycle and are in need of replacement.

Town of Yountville Capital Projects Summary 2023/2024
Town of Yountville
FY2023–2027 CIP
 WW-0040 Consultant to Assess Cost, Years, and Design for WRF Projects $150,000
The project will have a consultant analyze the system
and help plan future repairs and replacements so that
we can be proactive in our maintenance scheduling.
 WW-0042 Recycled Water Transmission Main Repair $650,000 Recently there was a leak in our recycled water
transmission line. This leak is underwater at the Napa
River and must be repaired. This project will be difficult due to the location and the costs will be equally shared with the Veterans Home.
 WW-0043 Flare System Installation $100,000
The process in treating wastewater produces gases
that must be delt with. Flare systems are a vital part of keeping the digester in proper working order and
providing a safe environment for the Town staff. The
flare will safely dispose of hazardous gases produced
by the plant.
 WW-0044 Asset Management System $45,000
This project will be for the installation of an asset
management system. This will track maintenance and
repairs and help keep the maintenance schedule.
 WW-4024 Plant Equipment Replacement Program $86,000
This program will continue building a fund balance for
future projects.
• WW-6024 SCADA Controls $15,000
The Town has invested on our SCADA system so that
we can monitor and quickly solve issues far easier.

The program will be used to maintain and fix routine
issues
Wastewater Collection Capital Fund (64)
 WW-0032 Safety Net and Safety Hinged Doors for Hand Well Access $10,000
This project is designed to make the inspection and
maintenance safer for our employees. The well is deep
enough to cause injury if there was a slip and fall.
 WW-0033 Pump Station Assessment and Capacity Evaluation $40,000 Town of Yountville Capital Projects Summary 2023/2024
Town of Yountville
FY2023–2027 CIP
This project is to find the maximum capacity for the
Pump Station. This will help to plan for any future
increases to treatment demand that will be needed.
 WW-0041 New Vactor Truck $400,000
The current Vactor truck is nearing the end of its life cycle and due to current supply chain limitations, the
lead time for a new truck is approximately 12 months.
 WW-2024 Inflow & Infiltration Reduction Program $95,500 The program will use prior video camera work as a
critical portion of a system wide Inflow/Infiltration Study to reduce and eliminate inflow and infiltration. This will be accomplished by replacement and remediation of
sewer mains, laterals and manholes as needed.
 WW-3024 Sewer Main Replacement and Repair Program $93,000 This program will continue building a fund balance for
future projects.
 WW-5024 Pump Station Equipment Replacement Program $14,500 This program will continue building a fund balance for
future projects.

Total Wastewater & Water Reclamation Projects $4,584,000 Town of Yountville Capital Projects Summary 2023/2024
Town of Yountville
FY2023–2027 CIP
Water Distribution Projects:

Water Utility Capital Improvements Fund (60)
 WA-0020 Water System Inter Tie Projects $65,000
This project will create tie ins at various locations
throughout Town. This will help minimize the number of
residents that will be impacted if there is an issue with the water main and needs to be shut off for repairs.
 WA-0022 Clay Valve Rebuild at Finnell Rd. and Yount St., and Finnell Rd. and Yountville Crossroad $8,000
This project will improve the ability for the Town to
exercise, run maintenance, and shut off water when
needed.
 WA-2024 Water Meter Replacements $30,500
This program is to replace the Water Utility system’s
826 water meters. Water meters have a 5-8 year life
span. This program will provide a replacement fund
and at the appropriate time replace those meters that
are older and possibly providing inaccurate readings
and incorrect billing.
 WA-5024 Hydrant Repair and Replacement $35,000
Fire Hydrant repair and replacement is considered a
Best Management Practice for a well-maintained water
distribution system.

Total Water Distribution Projects $138,500
Contingency $10,000
Total 2023/2024 Capital Projects $8,298,100
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 7C
Yountville Town Council Staff Report
DATE: June 20, 2023
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: Rosalba Ramirez, Deputy Public Works Director SUBJECT:

Adopt Resolution Number 23-4212 Rejecting the bids for the Street Rehabilitation Microsurfacing at Various Locations MT 3024 project.

DISCUSSION/BACKGROUND
At the May 16, 2023, Town Council meeting, Council approved the plans and specifications for MT-3024, the Annual Street Maintenance and Paving Program for pavement rehabilitation at various locations. The project consists of the rehabilitation in the form of microsurfacing on Yountville Cross Rd, Yount Street, Finnell Road, and Heather Street.

The informal bid package was advertised in the construction trade journals and the Town’s virtual plan room on May 19, 2023, and advertised for 20 days as an informal bid. The Town received two bids that were publicly opened and read aloud on June 8, 2022, at 2:00 pm. The result of this bid opening is as follows:
• Pavement Coatings Co.: $268,107.00
• VSS International Inc.: $273,177.08
The bids received exceeded the engineers’ estimate of $195,000 by approximately 37%. Per the Town municipal code 3.32.330 Informal Bidding Procedures:
“D. Bids in Excess of Statutory Amount. If all bids received are in excess of $100,000.00, or in the amount as automatically increased pursuant to subsection D of Section 3.32.310 ($200,000), the Town Council may by passage of a resolution by a 4/5 vote award the contract up to $110,000.00 ($220,000), or 110% of the increased amount, to the lowest responsible bidder if it determines the cost estimate of the Town was reasonable. (Ord. 348-04; Ord. 417-13)” The bids received exceed the 110% and Public Works cannot move forward with the bids per the municipal code. In addition, the budget does not support the increase in cost for this type of work. Public Works will review the scope of work and adjust as needed to create a more attractive project to potentially bid and advertise in early 2024.

Staff requests the Town Council reject the bids for the Street Rehabilitation Micro surfacing at Various Locations MT 3024 project.

ENVIRONMENTAL REVIEW
Categorically Exempt per California Environmental Quality Act (CEQA) Guideline; Class 2, Replacement or Reconstruction

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Annual Street Maintenance and Paving Program MT-3024 Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Quality of Life: The Town enhances the livability of Yountville by providing well-maintained public facilities, parks, trails, and quality programs and events. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Constructing the project is fiscally responsible, maximizing economic opportunities and paving the street network in this neighborhood enhances the livability of Yountville with well-maintained public streets.

RECOMMENDATION
Adopt Resolution Number 23-4212 Rejecting the bids for the Street Rehabilitation Micro surfacing at Various Locations MT 3024 project.

Town of Yountville
Resolution Number 23-4212
ADOPT RESOLUTION NUMBER 23-4212 REJECTING THE BIDS FOR THE STREET REHABILITATION MICRO SURFACING AT VARIOUS LOCATIONS MT 3024 PROJECT.

Recitals
A. At the May 16, 2023 Town Council meeting, Council approved the plans and specifications for MT-3024, the Annual Street Maintenance and Paving Program for pavement rehabilitation at various locations.

B. The informal bid package was advertised in the construction trade journals and the Town’s virtual plan room on May 19, 2023, and advertised for 20 days as an in formal bid. The Town received two bids that were publicly opened and read aloud on June 8, 2023, at 2:00 pm. The result of this bid opening is as follows:
• Pavement Coatings Co.: $268,107.00
• VSS International Inc.: $273,177.08
C. The bids received exceeded the engineers’ estimate of $195,000, per the Town Municipal Code 3.32.330 Informal Bidding Procedures, if all bids received are in excess of $200,000.00, the Town Council may by passage of a resolution by a 4/5 vote award the contract up to $220,000 or 110% of the $200,000, to the lowest responsible bidder.

D. The bids received exceed 110%, $220,000 and Public Works cannot move forward with the bids per the municipal code. In addition, the budget does not support the increase in cost for this type of work. Public Works will review the scope of work and adjust as needed to create a more attractive project to potentially bid and advertise in early 2024.

Now, therefore, the Town Council of the Town of Yountville does resolve as follows:

1. Town Council rejects the bids for the Street Rehabilitation Micro surfacing at Various Locations MT 3024 project.

2. The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Yountville, State of California, held on this 20th day of June 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________
Margie Mohler, Mayor
ATTEST:
_____________________
Eddy Gomez, Town Clerk
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 7D
Yountville Town Council Staff Report
DATE: June 20, 2023
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: John Ferons, Public Works Director
SUBJECT:

Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390

DISCUSSION/BACKGROUND
Pursuant to Town of Yountville Municipal Code 3.32.390, Town Staff shall continue to make reports to Town Council at each regularly scheduled Town Council meeting until the emergency action is terminated by the Town Council. Town Council heard an Administrative Report at the February 21 2023 Council meeting and determined the need to declare the emergency.

As a reminder, the Town owns and operates a Recycled Water Transmission Main that delivers treated wastewater to the golf course and various vineyard pond customers located on both the east and west sides of the Napa River. That transmission main is a 6-inch PVC pipe that traverses the floor of the Napa Valley from the treatment plant on the west side of the valley to various recycled water customers located on the east side of the valley. It was installed in 1977 and has been in continuous use since its inception. In one location the pipe crosses underneath the Napa River in a direct bury format, it is not installed within a casing pipe or encased in any protective concrete. It is at this location, underneath the Napa River, that a leak has been discovered.

At present the recycled water line has been valved off so, regardless of pump status, no water will enter the pipe with the leak. We will continue to deliver water to our customers on the west side of the river while communicating status to those on the east side of the river.

Update:

1. Beginning more stringent sampling/testing and reporting routine at the direction of our permit regulators.

2. Preparing to install temporary solutions to deliver the recycled water. This work will be performed by a second contractor as the first failed to sign the Town’s contract.

3. Town staff and environmental consulting firm are reviewing technical memo from Civil Engineer & Geotechnical Engineer who have researched and are evaluating multiple design solutions.

4. Staff is requiring the necessary rights of entry for the exploratory geotechnical work.

5. Environmental Consulting Firm is in close contact with regulators. The temporary solution is acceptable and the permanent solution alternatives are being discussed.

ENVIRONMENTAL REVIEW
CEQA Cat Ex Class 1, Existing Facilities

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? Yes
Where is it Budgeted? WW-0042
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? Yes

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Exceptional Town Services and Staff: The Town supports its talented staff who deliver high quality municipal programs and services while maintaining public infrastructure for the benefit of the community. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.

Briefly Explain Relationship to Strategic Plan Goal and Objective. The Town’s Recycled Water Program is critical infrastructure for the benefit of the community. The Recycled Water Transmission Main is necessary for the delivery of recycled water to our contract customers. A quick response facilitated by declaring an emergency is responsible fiscally because it reduces the time and cost associated with performing the repair which will reduce the Town’s exposure to any fines for regulatory non-compliance.

RECOMMENDATION
Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 7E
Yountville Town Council Staff Report
DATE: June 20, 2023
TO: Mayor and Town Council
FROM: Samantha Holland, Parks & Recreation Director
PREPARED BY: Samantha Holland, Parks & Recreation Director SUBJECT:

Adopt Resolution Number 23-4213, Amending the Yountville Arts Commission Bylaws

DISCUSSION/BACKGROUND
The Yountville Arts Commission was established in 2012 by the Yountville Town Council after having worked as a subcommittee of the Parks and Recreation Advisory Commission since 2009. From time to time the Commission may review their bylaws for suggested changes and updates. The last update of the bylaws was in 2018. The following is a list of changes that were approved by the Art Commission at the June 5, 2023 meeting and are being brought forward to the Town Council for approval and ratification.

Article II- A: Updating the history with current information Article IV-A: Removing Specific listing of Literary Subcommittee and adding general subcommittee language.

Article V- A through F : Adding 3 non-voting Emeritus Members, criteria and process for appointing a non-voting Emeritus Member
Article V-G: Cleaning Up past language regarding terms of appointment.

Article V-C: Updating meeting time and place information so that the Commission can update meeting times as needed annually or as needed when new Commissioners are appointed, without coming to the Council for approval.

Article VI-F: Updating meeting adjournment language.

Article VI-H-5: Updating Study Session information to be broader.

Article VI-I: Removing language that the chair can only serve one-year consecutive term. This hasn’t always been possible although that is what we strive for.

Article VI-I-b: Updating Vice Chair duties.

Article VII: Updating language for Project Subcommittee’s to make it clearer.

Attached are a redline/Blueline Version as well as the clean version for your review.

ENVIRONMENTAL REVIEW
Not Applicable

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? No

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Visionary Leadership: The Town’s leadership maintain an openminded, forward-thinking decision-making process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.

Briefly Explain Relationship to Strategic Plan Goal and Objective. By updating the Yountville Arts Commission Bylaws the quality of life of Yountville residents will remain maintained.

RECOMMENDATION
Adopt Resolution 23-4213, Amending the Yountville Arts Commission Bylaws.

Town of Yountville
Resolution Number 23-4213

APPROVING AND RATIFYING UPDATES TO THE YOUNTVILLE ARTS COMMISSION BYLAWS
___________________________________________________________________________ Recitals
A. The Yountville Arts Commission was formally established on December 4, 2012 by resolution number 3081-12 by the Yountville Town Council to provide policy guidance and direction and arts programming in Yountville.

B. From time to time, needed updates facilitate a review of the Commission bylaws. The Yountville Arts Commission had a thorough review of their bylaws in early 2023 and unanimously approved changes at the June 5, 2023 meeting. Changes include:
➢ Article II- A: Updating the history with current information. ➢ Article IV-A: Removing Specific listing of Literary Subcommittee and adding general subcommittee language.
➢ Article V- A through F: Adding 3 non-voting Emeritus Members, criteria, and process for appointing a non-voting Emeritus Member
➢ Article V-G: Cleaning Up past language regarding terms of appointment. ➢ Article V-C: Updating meeting time and place information so that the Commission can update meeting times as needed annually or as needed when new Commissioners are appointed, without coming to the Council for approval.
➢ Article VI-F: Updating meeting adjournment language.
➢ Article VI-H-5: Updating Study Session information to be broader. ➢ Article VI-I: Removing language that the chair can only serve one-year consecutive term. This hasn’t always been possible although that is what we strive for. ➢ Article VI-I-b: Updating Vice Chair duties.
➢ Article VII: Updating language for Project Subcommittee’s for clarity.

Now, therefore, the Town Council of the Town of Yountville, California, does resolve as follows:

A. Approve and ratify the Yountville Arts Commission bylaw changes.

B. The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Yountville, State of California, held on this 20th day of June 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________
Margie Mohler, Mayor
ATTEST:
_____________________
Eddy Gomez, Town Clerk
1 The
Town of Yountville

ARTS COMMISSION

BY-LAWS, OPERATING PHILOSOPHY AND GUIDELINES
ARTICLE I: NAME
A. The name of this group shall be the Yountville Arts Commission (hereinafter referred to as “Yountville Arts”).

ARTICLE II: HISTORY
A. Yountville Arts was originally established as a working subcommittee in 2009 of the Yountville Parks & Community Services Commission (Now Parks and Recreation Advisory Commission). The former Arts cCommittee has grownsaw considerable growth and developed into an established and successful volunteer body providing policy guidance and direction related to cultural arts. In 2012, the Arts Commission was formally established by the Town Council. Working in a volunteer support role to the Town and Town staff, they are actively involved in the programming and delivery of events and activities that would otherwise not occur owing to Town staffing constraints.

B. The Arts Commission was formally established by Town Council Resolution No. 3081-12 on December 4, 2012.

ARTICLE III: PURPOSE
A. The mission of Yountville Arts is to provide vision, leadership, inspiration and support to artists and their art in Yountville. Yountville Arts serves in an advisory capacity to the Town Council and staff in matters pertaining to the cultural arts, including, but not limited to the development of visual, performing and literary arts and other matters as may be referred to the Commission by the Town Council or Town Manager.

ARTICLE IV: RESPONSIBILITIES
A. The Commission's duties and powers are to:

1. Serve as an advisor to the Town Council, Town staff and other boards, commissions, committees and departments of the Town in all matters relating to cultural arts.

2. Educate and expand awareness of public art and of the activities of Yountville Arts in the community.

3. Review and recommend policies governing cultural arts services, activities and programs as well as public art ordinance(s) and or 2 similar policy recommendations for consideration by the Town Council.

4. With staff support and with Town Council or Town Manager approval, engage in the active management and work necessary to implement the following:

A. The Yountville Public Art Walk Program.

B. The Gallery at the Community Center Program and other art show related programs.

C. The Yountville Literary Programs.

D.C. The Public Art Fund and general fund budget
associated with Cultural Arts.

E.D. Fundraising to support Commission activities through private or public donations, gifts and grants for the cultural arts in
conjunction with approved Town policies and procedures.

F.E. Coordinating and hosting receptions and other events in
support of Commission programming.

G.F. Marketing and public relations efforts in support of Commission
programming and events.

G. Other specific subcommittee work that may include but is not limited to Literary, Performing Arts and other special events.

5. Perform such duties in support of cultural arts services as may be assigned by the Town Council.

6. Appoint advisory members to serve on subcommittees with the goal of commenting on and making recommendations prior to being presented to full Commission.

ARTICLE V: MEMBERSHIPS
A. The Commission shall consist of seven (7) voting members that meet the following and up to three (3) non-voting Emeritus Members :
3 B. CRITERIA
Voting Members shall meet one or more of the following criteria:

1. Have an interest in and commitment to the importance and value of community affairs as well as the arts and culture.

2. Have knowledge or expertise in historical preservation, visual arts, performing arts, design/architecture, or affiliation with a local business association, non-profit, or public entity involved in the arts.

3. Have prior experience as or is currently an artist or performer;

4. Have prior experience in community-based organizations, or organizations involved in arts and cultural and/or related activities.

Non-Voting Emeritus Member Criteria
Emeritus status may be given to an individual who has
retired from a formal capacity of working with Yountville Arts including but not limited to as a Town Employee or a Commissioner and who is committeed to supporting and
advising the Yountville Arts Commission and it’s mission..

1. C. QUALIFICATIONS
Voting Member Applicants must meet all of the following qualifications:

1. Applicants must have the ability to take an active role in commission meetings and projects.

2. Applicants must be a resident of the Town of Yountville (Minimum of 4 seats) or be involved with a business or non- profit organization that is involved with arts and cultural activities in Yountville (No more than 3 seats).

Non-Voting Emeritus Member Qualifications

1. Must have been nominated by a current Yountville Arts Commissioner for Emeritus status.

2. Must have accepted the nomination.

3. Nomination must be voted to approve by a majority of the Yountville Arts Commission to be recommended to the Town Council for final approval and appointment.

B.D. All Commission members will have voting capacity except for Emeritus Members. .
4 C.E. Persons meeting the qualifications and who have interest in serving on the Commission shall complete the appropriate Town application form. An application filing period will be announced publicly in order to solicit applications when vacancies exist on the Commission.

D.F. All seven (7) voting seats plus up to three (3) Emeritus seats shall be appointed by the Town Council.

E.G. All initial members are approved by the Town Council, and are appointed to staggered two- and three-year terms. Two members shall be appointed to two-year terms and three members shall be appointed to three-year terms. All future terms will be two years unless a member must leave the commission mid-term in which case a new commissioner will be appointed to finish the unexpired term. Incumbents wishing to reapply will be reinterviewed by the Town Council and re-appointed at the sole discretion of the Town Council. Terms will commence in July of each year. except for the terms of appointment for initial members which shall commence after initial date of appointment. Members appointed shall continue to serve until new commissioners are appointed to fill or replace existing members.

Memberships provides for staggered terms of office so all member’s terms do not expire at the same time. Should Council approve adding two additional positions to the Yountville Arts Commission, staff is recommending that one term expire July 21, 2019 and one term expire July 21, 2020 to maintain the staggered terms of office.

F.H. Members wishing to resign from the Commission must provide a written resignation addressed to the Town Clerk. Once the Town Clerk receives the resignation, the Town Clerk then follows the application process for filling the vacancy.

ARTICLE VI: COMMISSION ORGANIZATION
A. This Commission has a unique characteristic in which it serves and functions as a formal policy and action taking body as well as a “working committee”. As a working committee, members function and work as an extension of town staff to develop and implement cultural arts related events and programming. This additional programming and events helps to supplement the quality of life activities of the Town. The operating structure of this commission has been designed to incorporate both the formalized nature of a public policy body and the volunteer nature working to implement programming and events.

B. Regular meetings will be held once a month on day to be determined. Meeting date may change if voted on by the commission. Additional special meetings, including study sessions, may be scheduled as deemed necessary by the Chair of the Commission or as set forth in the Brown Act or by Town staff. 5 C. The Commission meets regularly in the Yountville Community Centermonthly or other designatedat at desinated location at a time to be determined. approved by the commission and announced to the public via the published agenda.

D. Quorum: A majority of total commission voting membership (four members) shall constitute a quorum for the purpose of conducting a meeting.

E. Meeting Attendance: Members of the Commission who have prior knowledge that they will not be able to attend a regularly scheduled meeting will notify the Recording Secretary at the earliest possible opportunity and prior to the start of the meeting. The Recording Secretary shall notify the Chair and other members of the Commission in the event that the projected absence will result in a lack of quorum. Three absences in any twelve-month period shall constitute a review of the commissioner’s continued appointment by the Town Council. If the Town Council recommends the resignation of a commissioner due to absence, the resigned position will be announced publicly and filled under the appointment process. Former members may re-apply. Staff will maintain attendance records.

F. Adjournment: No new matter will be commenced after (to be determined)2 hours, and meetings will be adjourned by (to be determine)no more than 3 hours, unless the Commission votes to extend the meetings for 30-minute increments. A motion for adjournment shall always be in order and upon a second shall be voted upon without debate.

G. Meetings shall follow the Brown Act Laws for Open Public Meetings, and public comment shall be permitted consistent with the provisions of the Brown Act.

1. Agendas: A written agenda for all regular meetings shall be developed by the Chair and the staff, and shall be delivered to all Commission members at least 72 hours in advance of the
Commission meeting.

2. Minutes: Written summary minutes shall be recorded by the staff, typed and issued to all Commission members for their approval.

3. Written Correspondence/Verbal Communication: All written official correspondence and verbal communication on behalf of the Commission or any Commission member that is directed to any outside agency, organization or person shall have the consent of the Commission.

4. Rules of Order: Rosenberg’s Rules of Order will apply in all instances, which are not otherwise provided for in these rules.

H. Study Session Meetings: The Commission may hold study session meetings in addition to the regular monthly meeting to facilitate the coordination and development of programming and events which have been approved by the Commission. Guidelines of Study Session meetings include:
6 1. Intent of Study Session: Focus of meeting is an informal, working format to discuss and develop ideas that members have been working on, that do not lend themselves to formal commission meeting.

2. No formal action or votes may be taken at Study Session Meetings.

3. Study Sessions Meetings may be held at various locations other than Yountville Community Center..

4. Study Sessions shall be held at date and time as established by Commission, Chair or Town staff.

5. Study Session Meetings shall include the following in a set agenda format to discuss implementation and execution
necessary to allow members and town staff to carry out approved programming:
a) Public Comment Period
b) Art Walk Program and related
c) Gallery at Community Center and related
d) Literary Program and related
e) Shows at the Community Center
f) Marketing and Promotion efforts
g) Event logistics and coordination
h) Focus on what is needed to implement upcoming events i) Fundraising
j) Special Events
k)d) Other approved programming/eventsSubcommittee
topics as needed.

6. Study Session agendas must be posted in accordance with the Brown Act Laws for Open Public Meetings.

I. Officers:

The Commission shall elect a Chair and a Vice Chair from among its members following the annual appointment for a term of one year. The Chair shall not serve consecutive full year terms as Chair. Elections also shall be held to fill vacancies in these positions as they occur, or as soon as practical.
a. Chair: Shall preside at all meetings of the Commission; decide on all points of order; appoint subcommittee membership; follow up on work of subcommittees; represent the Commission at Town Council or other meetings; call special meetings; coordinate 7 agenda preparation with staff; encourage active participation of members.

b. Vice-Chair: Shall preside at all meetings in the absence of the Chair. Shall also work actively with the Chair to facilitate subcommittee work, projects and events.
c. Should the Chairperson and Vice Chairperson be absent or unable to act, the members present shall select a Chair Pro-tem and have an order stating so entered into the record.

J. Staff:

Shall record all activities of the Commission and keep written action minutes of all Commission meetings; record attendance; arrange for filling vacancies; prepare agenda in consultation with Chair; provide information necessary for Commission work; assure compliance with applicable laws; lend professional expertise; assist with marketing and website maintenance; track time spent on Commission work. Town staff shall fulfill the duties assigned to the Recording Secretary.

ARTICLE VII: PROJECT SUBCOMMITTEES
The Commission may establish subcommittees as deemed necessary to implement and carryout the Commissions duties. Appointment of subcommittee members will be made by the Chair.a vote of the Commission. Subcommittees will be appointed either for single task assignments or as an ongoing standing subcommittee. Subcommittees are for the purpose of researching, reviewing, or providing overall policy direction on programs, facilities, or services prior to being presented to the full Commission as well as facilitating and implementing programs and events.

A. All project subcommittees shall be established through a motion at a regular meeting and be established according to need.

B. Initial Core Project Working Committees include, but are not limited to:

1. Public Art Walk

2. Gallery at the Community Center

3. Marketing
Other subcommittees can be approved by a vote of the commis

2. Literary Program
Marketing
Art, Sip and Stroll
Performing Arts
Mustard Celebation

3. 8
C. If authorized by a vote of the Commission, these committees may include individuals who are not Commission members. These appointees would serve in an advisory role to the commission.

D. Subcommittees shall have an appointed lead who is a Commission member.

E. Each commission member shall serve on at least one subcommittee.

F. Each subcommittee shall report as appropriate to the Commission and give full information of all of its proceedings.

G. Subcommittees may not act on behalf of the Commission nor bind it to any action, but may make recommendations to the Commission.

G.H. Subcommittees will bring forward recommendations to the full Commission for approval when entering into any binding agreement or partnership. This includes but is not limited to selecting art for the Art Walk, art for the Gallery, and partnership opportunities naming the Commission is a sponsor or cosponsor.

H.I. The Commission shall create or disband subcommittees as deemed appropriate in order to perform the business of the Commission.

ARTICLE VIII: ADDITIONAL DUTIES OF COMMISSION:

A. The Commission may establish subcommittees as deemed necessary to implement and carryout the Commissions duties. Appointment of subcommittee members will be made by the Chair. Subcommittees will be appointed either for single task assignments or as an ongoing standing subcommittee. Subcommittees are for the purpose of researching, reviewing, or providing overall policy direction on programs, facilities, or services prior to being presented to the full Commission as well as facilitating and implementing programs and events.

B. Commission will submit written recommendations regarding items related to Cultural Arts including budget recommendations to the Town Council.

C. Utilize Yountville Arts Logo on marketing materials. Yountville Arts has prior approval to utilize a distinct logo for marketing and promotional purposes.

This logo was approved by the Town Manager and Town Council.

D. Commission shall establish annual goals, work plan and proposed expenditure budget consistent with Town Council policies and direction.

Town Council and Commission shall meet annually to review and establish goals and objectives.

E. Commission shall make and present an annual written report to the Town Council related to its activities at the 1st March Town Council, meeting annually.
9 F. Conflict of Interest: Members of the Commission shall not participate, in any manner, or vote, except to abstain, upon any matter in which they knowingly may have a conflict of interest. When Commissioners determine they have a conflict of interest, a public declaration to the effect shall be made or they may choose to absent themselves from that particular hearing. No member shall act for any petitioner or applicant in any case before the Commission.

The members of the Commission shall be regulated by the provisions of the Political Reform Act of 1974 (Government Code Section 81000-91014) and the regulations promulgated by the Fair Political Practices Commission.

G. Representatives. The Commission may designate members to attend special meetings in the community as it deems necessary, defining their terms and duties for such purpose. Commission members shall be information gathers and shall not represent the Commission as a whole when in this capacity.

H. Voting. Decisions requiring a vote of the Commission shall be made by affirmative vote of a majority of the Commission in attendance at the meeting provided a quorum has been met.

I. Act as a Body. The Commission shall act as a body in making its decisions and announcing them. No member shall speak or act for the Commission without prior authorization from the Town Council, Town Manager or designee.

J. No decision by the Commission is final and binding unless approved by the Town Council or unless authority for the decision has been granted to the Commission provided by the Town Ordinance.

ARTICLE IX: AMENDMENTS
A. Any proposed amendment to these bylaws must be approved by a majority vote of the Commission, and ratified by the Town Council.

Approved and established December 4, 2012
Ammended and ratified April 3, 2018
Ammended and ratified July, 2023
1 Town of Yountville

ARTS COMMISSION

BY-LAWS, OPERATING PHILOSOPHY AND GUIDELINES
ARTICLE I: NAME
A. The name of this group shall be the Yountville Arts Commission (hereinafter referred to as “Yountville Arts”).

ARTICLE II: HISTORY
A. Yountville Arts was originally established as a working subcommittee in 2009 of the Yountville Parks & Community Services Commission (Now Parks and Recreation Advisory Commission). The former Arts Committee saw considerable growth and developed into an established and successful volunteer body providing policy guidance and direction related to cultural arts. In 2012, the Arts Commission was formally established by the Town Council. Working in a volunteer support role to the Town and Town staff, they are actively involved in the programming and delivery of events and activities that would otherwise not occur owing to Town staffing constraints.

B. The Arts Commission was formally established by Town Council Resolution No. 3081-12 on December 4, 2012.

ARTICLE III: PURPOSE
A. The mission of Yountville Arts is to provide vision, leadership, inspiration and support to artists and their art in Yountville.Yountville Arts serves in an advisory capacity to the Town Council and staff in matters pertaining to the cultural arts, including, but not limited to the development of visual, performing and literary arts and other matters as may be referred to the Commission by the Town Council or Town Manager.

ARTICLE IV: RESPONSIBILITIES
A. The Commission's duties and powers are to:

1. Serve as an advisor to the Town Council, Town staff and other boards, commissions, committees and departments of the Town in all matters relating to cultural arts.

2. Educate and expand awareness of public art and of the activities of Yountville Arts in the community.

4. With staff support and with Town Council or Town Manager approval, engage in the active management and work necessary to implement the following:

A. The Yountville Public Art Walk Program.

B. The Gallery at the Community Center Program and other art show related programs.

C. The Public Art Fund and general fund budget associated with Cultural Arts.

D. Fundraising to support Commission activities through private or public donations, gifts and grants for the cultural arts in conjunction with approved Town policies and procedures.

E. Coordinating and hosting receptions and other events in support of Commission programming.

F. Marketing and public relations efforts in support of Commission
programming and events.

G. Other specific subcommittee work that may include but are not limited to Literary, Performing Arts and other special events.

5. Perform such duties in support of cultural arts services as may be assigned by the Town Council.

6. Appoint advisory members to serve on subcommittees with the goal of commenting on and making recommendations prior to being presented to full Commission.

7. Nothing contained in this Article IV shall permit the Commission to enter into contracts or otherwise commit or legally bind the Town to a course of conduct or activities without the specific approval of the Town Council or the Town Manager as required by law.
3 ARTICLE V: MEMBERSHIPS
A. The Commission shall consist of seven (7) voting members that meet the following and up to three (3) non-voting Emeritus Members :

CRITERIA
Voting Members shall meet one or more of the following criteria:

1. Have an interest in and commitment to the importance and value of community affairs as well as the arts and culture.

3. Have prior experience as or is currently an artist or performer;

4. Have prior experience in community-based organizations, or organizations involved in arts and cultural and/or related activities.

Non-Voting Emeritus Member Criteria

1. Emeritus status may be given to an individual who has retired from a formal capacity of working with Yountville Arts including but not limited to as a Town Employee or a Commissioner and who is committeed to supporting and
advising the Yountville Arts Commission and it’s mission.

QUALIFICATIONS
Voting Member Applicants must meet all of the following qualifications:

1. Applicants must have the ability to take an active role in commission meetings and projects.

Non-Voting Emeritus Member Qualifications

1. Must have been nominated by a current Yountville Arts Commissioner for Emeritus status.

2. Must have accepted the nomination.

3. Nomination must be voted to approve by a majority of the Yountville Arts Commission to be recommended to the Town Council for final approval and appointment.
4 B. All Commission members will have voting capacity except for Emeritus Members.

C. Persons meeting the qualifications and who have interest in serving on the Commission shall complete the appropriate Town application form. An application filing period will be announced publicly in order to solicit applications when vacancies exist on the Commission.

D. All seven (7) voting seats plus up to three (3) Emeritus seats shall be appointed by the Town Council.

E. All terms will be two years unless a member must leave the commission midterm in which case a new commissioner will be appointed to finish the unexpired term. Incumbents wishing to reapply will be re-interviewed by the Town Council and re-appointed at the sole discretion of the Town Council.

Terms will commence in July of each year. Members appointed shall continue to serve until new commissioners are appointed to fill or replace existing members. Memberships provides for staggered terms of office so all member’s terms do not expire at the same time.

F. Members wishing to resign from the Commission must provide a written resignation addressed to the Town Clerk. Once the Town Clerk receives the resignation, the Town Clerk then follows the application process for filling the vacancy.

C. The Commission meets monthly at at desinated location at a time to be approved by the commission and announced to the public via the published agenda.

D. Quorum: A majority of total commission voting membership (four members) shall constitute a quorum for the purpose of conducting a meeting. 5 E. Meeting Attendance: Members of the Commission who have prior knowledge that they will not be able to attend a regularly scheduled meeting will notify the Recording Secretary at the earliest possible opportunity and prior to the start of the meeting. The Recording Secretary shall notify the Chair and other members of the Commission in the event that the projected absence will result in a lack of quorum. Three absences in any twelve-month period shall constitute a review of the commissioner’s continued appointment by the Town Council. If the Town Council recommends the resignation of a commissioner due to absence, the resigned position will be announced publicly and filled under the appointment process. Former members may re-apply. Staff will maintain attendance records.

F. Adjournment: No new matter will be commenced after 2 hours, and meetings will be adjourned by no more than 3 hours, unless the Commission votes to extend the meetings for 30-minute increments. A motion for adjournment shall always be in order and upon a second shall be voted upon without debate.

G. Meetings shall follow the Brown Act Laws for Open Public Meetings, and public comment shall be permitted consistent with the provisions of the Brown Act.

2. Minutes: Written summary minutes shall be recorded by the staff, typed and issued to all Commission members for their approval.

4. Rules of Order: Rosenberg’s Rules of Order will apply in all instances, which are not otherwise provided for in these rules.

1. Intent of Study Session: Focus of meeting is an informal, working format to discuss and develop ideas that members have been working on, that do not lend themselves to formal commission meeting.

2. No formal action or votes may be taken at Study Session Meetings.
6 3. Study Sessions Meetings may be held at various locations.

4. Study Sessions shall be held at date and time as established by Commission, Chair or Town staff.

6. Study Session agendas must be posted in accordance with the Brown Act Laws for Open Public Meetings.

I. Officers:

The Commission shall elect a Chair and a Vice Chair from among its members following the annual appointment for a term of one year.

Elections also shall be held to fill vacancies in these positions as they occur, or as soon as practical.
a. Chair: Shall preside at all meetings of the Commission; decide on all points of order; appoint subcommittee membership; follow up on work of subcommittees; represent the Commission at Town Council or other meetings; call special meetings; coordinate agenda preparation with staff; encourage active participation of members.

J. Staff:

Shall record all activities of the Commission and keep written action minutes of all Commission meetings; record attendance; arrange for filling vacancies; prepare agenda in consultation with Chair; provide information necessary for Commission work; assure compliance with applicable laws; lend professional expertise; assist with marketing and website maintenance; track 7 time spent on Commission work. Town staff shall fulfill the duties assigned to the Recording Secretary.

ARTICLE VII: PROJECT SUBCOMMITTEES
The Commission may establish subcommittees as deemed necessary to implement and carryout the Commissions duties. Appointment of subcommittee members will be made by a vote of the Commission. Subcommittees will be appointed either for single task assignments or as an ongoing standing subcommittee. Subcommittees are for the purpose of researching, reviewing, or providing overall policy direction on programs, facilities, or services prior to being presented to the full Commission as well as facilitating and implementing programs and events.

A. All project subcommittees shall be established through a motion at a regular meeting and be established according to need.

B. Core Project Working Committees include, but are not limited to:

1. Public Art Walk

2. Gallery at the Community Center

3. Marketing

Other subcommittees can be added by a vote of the commission.

C. If authorized by a vote of the Commission, these committees may include individuals who are not Commission members. These appointees would serve in an advisory role to the commission.

D. Subcommittees shall have an appointed lead who is a Commission member.

E. Each commission member shall serve on at least one subcommittee.

F. Each subcommittee shall report as appropriate to the Commission and give full information of all of its proceedings.

G. Subcommittees may not act on behalf of the Commission nor bind it to any action, but may make recommendations to the Commission.

H. Subcommittees will bring forward recommendations to the full Commission for approval when entering into any binding agreement or partnership. This includes but is not limited to selecting art for the Art Walk, art for the Gallery, and partnership opportunities naming the Commission is a sponsor or cosponsor.

I. The Commission shall create or disband subcommittees as deemed appropriate in order to perform the business of the Commission. 8 ARTICLE VIII: ADDITIONAL DUTIES OF COMMISSION:

B. Commission will submit written recommendations regarding items related to Cultural Arts including budget recommendations to the Town Council.

C. Utilize Yountville Arts Logo on marketing materials. Yountville Arts has prior approval to utilize a distinct logo for marketing and promotional purposes.

This logo was approved by the Town Manager and Town Council.

D. Commission shall establish annual goals, work plan and proposed expenditure budget consistent with Town Council policies and direction.

Town Council and Commission shall meet annually to review and establish goals and objectives.

E. Commission shall make and present an annual written report to the Town Council related to its activities at the 1st March Town Council, meeting annually.

F. Conflict of Interest: Members of the Commission shall not participate, in any manner, or vote, except to abstain, upon any matter in which they knowingly may have a conflict of interest. When Commissioners determine they have a conflict of interest, a public declaration to the effect shall be made or they may choose to absent themselves from that particular hearing. No member shall act for any petitioner or applicant in any case before the Commission.

H. Voting. Decisions requiring a vote of the Commission shall be made by affirmative vote of a majority of the Commission in attendance at the meeting provided a quorum has been met.

I. Act as a Body. The Commission shall act as a body in making its decisions and announcing them. No member shall speak or act for the Commission 9 without prior authorization from the Town Council, Town Manager or designee.

J. No decision by the Commission is final and binding unless approved by the Town Council or unless authority for the decision has been granted to the Commission provided by the Town Ordinance.

ARTICLE IX: AMENDMENTS
A. Any proposed amendment to these bylaws must be approved by a majority vote of the Commission, and ratified by the Town Council.

Approved and established December 4, 2012
Ammended and ratified April 3, 2018
Ammended and ratified July 18, 2023 (Potentially)
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 7F
Yountville Town Council Staff Report
DATE: June 20, 2023
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Kyle Batista, Financial Analyst
SUBJECT:

Monthly Financial Report for May 2023

DISCUSSION/BACKGROUND
Monthly financial reports are presented to provide a summary overview of year-to-date revenues and expenses of the Town’s major funds: General Fund, Capital Projects Fund, Water and Wastewater Enterprise Funds.

May 2023 = 91.7% of the Fiscal Year
This May 2023 monthly financial report reflects Transient Occupancy Tax (TOT) collections through the April 2023 reporting period. The Town has reached 93.6% of its Fiscal Year 2022/2023 TOT budget amount with two months’ worth of TOT remaining to be collected.

Property Tax revenue collections have exceeded budget expectations. The sales tax revenue reflected in this report are applicable to July – March collections. The Town receives sales tax allocations from the state 2.5 – 3 months after the actual collection period.

Franchise Fee payments from Comcast were collected in May 2023 which caused an increase in Other Taxes revenue.

Parks & Recreation Fees increased in May 2023 mostly due to collected Summer Camp Program fees and Class fees. Miscellaneous Revenue increased from the prior month mostly due to collected Parks & Recreation Art Donations/Contributions and Art Sales.

Revenues such as Investment Earnings, Intergovernmental, and Fines & Forfeitures have also surpassed the original budget amount. Overall, Fiscal Year 2022/2023 General Fund revenues look to be on target to meet budget projections.

Quite a few General Fund department expenditures are trending lower than the percentage of budget to date.

This past week staff received the Fire & Emergency Medical Services invoice applicable to the first half of the fiscal year for $441,698.87. The amount is not reflected in this May report yet as the payment will be made in June. Historically the second half of the fiscal year invoice is received near the end of August and staff posts it back to the June report.

The Capital Projects list includes projects that were recently approved in Town Council meetings. Some project payments are not made until the project is complete and a Notice of Completion is approved by the Town Council. Finance staff will continue to meet with the Public Works team to ensure that appropriate funds are encumbered before the end of the fiscal year.

Water Operating expenses are estimated throughout the fiscal year as the actual cost of the water purchased from CalVet (Veterans Home) is not confirmed until the annual true up is completed at the close of the fiscal year.

Transfers from Wastewater Operating Fund 62 into the Wastewater Capital Funds 63 and 64 were completed in May. The wastewater funds did not receive as much revenue as expected in Fiscal Year 2021/2022 from the Veterans Home once the true-up was completed. As such, Fiscal Year 2022/2023 Wastewater Operating Fund 62 beginning balance was less than originally budgeted for and Town staff found it prudent to scale back on the transfers from Wastewater Operating Fund 62 into the Wastewater Capital Funds 63 and 64.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Various Departments
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

Briefly Explain Relationship to Strategic Plan Goal and Objective. Monthly budget and actual revenue and expense reports provide timely information and financial transparency. Timely financial information can help control costs by guiding policy and spending decisions.

RECOMMENDATION
Receive and File

TOWN OF YOUNTVILLE

MONTHLY FINANCIAL REPORT
May 31, 2023
General Fund Revenues
The following is a summary of General Fund revenue by major category as of May 31, 2023.

May is 91.7% of the Fiscal Year:

Revenues: Budget* Actual Variance % of Budget Note
Property Taxes 2,142,000 2,440,856 298,856 114.0% Note 2 Sales Taxes 1,640,000 1,192,825 (447,175) 72.7% Note 1
Other Taxes 158,000 181,808 23,808 115.1%
Transient Occupancy Tax 7,500,000 7,018,631 (481,369) 93.6% Note 3 Investment Earnings 20,000 74,229 54,229 371.1%
Licenses & Permits 185,250 175,165 (10,085) 94.6%
Fines & Forfeitures 8,000 59,908 51,908 748.8%
Rents & Concessions 337,000 339,089 2,089 100.6%
Intergovernmental 150,000 255,139 105,139 170.1%
Parks & Recreation Fees 202,500 329,613 127,113 162.8%
Charges for Services 181,000 125,295 (55,705) 69.2%
Impact Fees - - - 0.0%
Miscellaneous 112,100 166,486 54,386 148.5%
Other Sources - - - 0.0%
Total 12,635,850 12,359,043 (276,807) 97.8%
Transfers: Budget Actual Variance % of Budget Note
Tourist Imp. Dist. (Fund 22) 12,500 11,673 (827) 93.4%
Total 12,500 11,673 (827) 93.4%
Note 1: Sales tax receipts lag 2½ - 3months behind the actual collection period.

Note 2: Property taxes are generally not received until December, after the first installment has been collected by Napa County.

Note 3: TOT is due one month after the collection period and received within 30 days after the collection period.

TOWN OF YOUNTVILLE

MONTHLY FINANCIAL REPORT
May 31, 2023
General Fund Expenditures
The following is a summary of General Fund Expenditures by major category as of May 31, 2023:

May is 91.7% of the Fiscal Year:

Expenditures Budget* Actual Variance % of Budget
Town Council/Mayor 1001 181,055 131,317 (49,739) 72.5%
Non-Departmental 1010 224,300 153,456 (70,844) 68.4%
Town Manager 1101 618,879 521,094 (97,784) 84.2%
Information Technology 1011 - - - 0.0% Note 1
Community Promotion 1015 411,143 337,997 (73,146) 82.2% Finance 1102 742,198 570,050 (172,148) 76.8%
Risk Management 1103 78,350 24,904 (53,446) 31.8%
Town Attorney 1105 259,710 199,688 (60,022) 76.9%
Town Clerk 1110 604,543 408,627 (195,916) 67.6%
Planning & Building 2115 1,174,875 903,059 (271,816) 76.9% Law Enforcement Services 3200 1,232,873 1,232,373 (500) 100.0% Fire & Emergency Services 3201 759,022 - (759,022) 0.0% Note 2 PW Admin. & Engineering 4301 833,614 658,891 (174,723) 79.0% PW Street Maintenance 4305 432,595 339,033 (93,562) 78.4% PW Park Maintenance 4320 678,472 557,613 (120,859) 82.2% PW Government Bldgs. 4325 589,251 523,805 (65,446) 88.9% Parks & Rec Admin & Services 5405 545,331 488,902 (56,429) 89.7% Parks & Rec Camp Programs 5406 210,052 172,678 (37,374) 82.2% Community Center 5408 345,021 293,885 (51,136) 85.2%
Parks & Rec Leisure Prog. 5410 337,636 277,521 (60,115) 82.2% Parks & Rec Sports Prog. 5412 68,871 62,668 (6,203) 91.0% Parks & Rec Community Events 5413 199,408 160,944 (38,465) 80.7% Yountville Arts 5415 96,971 88,003 (8,968) 90.8%
Total Expenditures 10,624,168 8,106,505 (2,517,663) 76.3% Transfers Out:

OPEB-Employee Retiree Ben. 7902 100,000 100,000 - 100.0% PERS UAL 7903 750,000 750,000 - 100.0%
Emergency Reserve Fund 7904 400,000 400,000 - 100.0%
Revenue Stabilization Fund 7905 500,000 500,000 - 100.0% Util Ent Project Comm Fund 7906 1,650,000 1,650,000 - 100.0% Capital Projects Fund 7950 1,100,000 1,100,000 - 100.0% Water Capital Fund 7960 888,668 888,668 - 100.0%
Facility Replacement Fund 7981 350,000 350,000 - 100.0% Fleet/Equip Replacement Fund 7982 200,000 200,000 - 100.0% Housing Opportunity Fund 7970 71,600 - 71,600 0.0%
T.O.Y. Community Foundation 7985 - - - 0.0% Note 3
Water Subsidy 7961 4,000 - 4,000 0.0%
Wastewater Subsidy 7962 4,000 - 4,000 0.0%
2017 Lease Rev. Debt Service 7954 550,000 550,000 - 100.0% 2020 Lease Fin. Debt Service 7955 573,000 573,000 - 100.0% Total Transfers Out: 7,141,268 7,061,668 79,600 98.9%
Note 1: Allocations of information technology are made to each department so no expenses are shown for program.

Note 2: Payments for Fire & Emergency Services are typically made bi-annually, around March and June.

Note 3: Transfer to TOYCF represents excess revenue collected from art sales. * Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2022/2023 budget adjustments

TOWN OF YOUNTVILLE

MONTHLY FINANCIAL REPORT
May 31, 2023

CAPITAL PROJECTS
Expenditures Budget * Actual Variance % of Budget
Resurface Community Center Gym Flooring CF-0013 45,030 39,290 (5,740) 87.3% Community Shade Structure CF-0022 50,000 - (50,000) 0.0% Replace Roofs on Bus Shelter CF-0026 87,665 44,154 (43,511) 50.4% Community Hall Auto Switch CF-0028 148,330 148,330 - 100.0% Paint Town Hall Interior CF-0029 37,335 - (37,335) 0.0% Replace Epic Lawn with Artificial Turf CF-0030 100,000 - (100,000) 0.0% Emergency Geothermal HVAC Repair & Replacement CF-0036 77,100 59,020 (18,080) 76.5% GIS Mapping Improvements CP-0007 58,000 19,997 (38,003) 34.5% ADA Accessibility Improvements: Forrester Park/Three
Weirs Park CP-0018 137,120 9,633 (127,486) 7.0%
Installation of EV Charging Stations CP-0021 34,000 - (34,000) 0.0% Community Center Tile and Drain Replacement CP-0022 50,000 50,000 - 100.0% Community Center Restrooms CP-0023 15,000 9,419 (5,581) 62.8% Community Hall / Center Painting CP-0025 59,970 59,970 - 100.0% EV Charging Stations and Fleet CP-0028 200,000 - (200,000) 0.0% LATA Broadband Development Feasibility Study CP-0029 102,600 - (102,600) 0.0% ADA Accessibility Improvements Program CP-2023 116,000 62,800 (53,200) 54.1% Hydroflush Weirs from Finnell to Beard Ditch DF-0018 25,000 - (25,000) 0.0% Town Wide Drainage and Erosion Program DF-2023 19,500 5,248 (14,252) 26.9% Paving Projects - Plan, Specs, and Engineering GT-3023 98,828 - (98,828) 0.0% Annual Street Maintenance & Paving Program MT-3023 534,460 349,390 (185,070) 65.4% New Vineyard Park Path Construction PK-0025 35,800 - (35,800) 0.0% Replace 2003 Chevrolet 2500HD PK-0028 60,000 - (60,000) 0.0% Replace 2013 Chevrolet 2500HD PK-0029 60,000 - (60,000) 0.0% Big Bellies Receptacles PK-0038 110,000 - (110,000) 0.0% Curb, Gutter, and Sidewalk Replacement SB-6023 66,000 - (66,000) 0.0% Surveys and Monuments ST-0004 24,698 9,506 (15,192) 38.5% Traffic Calming Program ST-4023 17,500 475 (17,025) 2.7% Total 2,369,936 867,233 (1,502,703) 36.6%
Expenditures- Water & Wastewater Budget * Actual Variance % of Budget Upgrade SCADA System Emergency Well to Operational WellWA-0018 140,000 14,022 (125,978) 10.0% Hydrant Repair and Replacement WA-0021 15,000 1,261 (13,739) 8.4% Clay Valve Rebuild at Finnell Rd & Yount / Finnell Rd & Yville XRd WA-0022 8,000 8,000 - 100.0%
Water Meter Replacement Program WA-2023 30,500 951 (29,549) 3.1% Joint Treatment Plant Office Modernization Project WW-0011 859,445 99,815 (759,630) 11.6% SCADA Controls WW-0012 52,387 22,828 (29,559) 43.6%
Clean and Inspect Primary and Secondary Digester WW-0020 35,000 - (35,000) 0.0% Safety Net and Safety Hinged Doors at Hand Well Access WW-0032 20,000 - (20,000) 0.0% Pump Station Assessment and Capacity Evaluation WW-0033 40,000 - (40,000) 0.0% WWTP Basin Assessment, Maintenance, and Repair WW-0034 300,000 - (300,000) 0.0% Emergency Repair/Replacement Yountville Recycled Main WW-0042 1,000,000 6,757 (993,243) 0.7% Inflow and Infiltration Reduction Program (A-Line) WW-2023 698,334 346,923 (351,411) 49.7% Sewer Main Replacement and Repair Program** WW-3023 - - - Plant Equipment Replacement Program WW-4023 81,500 29,471 (52,029) 36.2% Town Pump Station Equipment Replacement Program WW-5023 13,500 9,615 (3,885) 71.2% Total 3,293,666 539,643 (2,754,024) 16.4%
* Budget includes amountsfor prior year purchase order rollover and reflects all Fiscal Year 2022/2023 budget adjustments. ** Original budget of $88,500 wasshifted to project WW-2023

TOWN OF YOUNTVILLE

MONTHLY FINANCIAL REPORT
May 31, 2023
WATER CAPITAL IMPROVEMENT FUND (60) Budget Actual Variance % of Budget Revenues - System Replacement Fees 130,800 125,105 (5,695) 95.6% Interest Income 2,000 5,642 3,642 282.1%
Transfers from General Fund (01) 888,668 888,668 - 100.0% Total Revenues 1,021,468 1,019,415 (2,053) 99.8%
Capital Improvement (60-4500) 275,449 118,136 (157,313) 42.9% Total Expenses 275,449 118,136 (157,313) 42.9%
Net Operating Income/(Loss) 746,019 901,279 155,260
WATER OPERATING ENTERPRISE FUND (61) Budget Actual Variance % of Budget Revenues - Utilities 1,650,450 1,460,768 (189,682) 88.5% Interest Income 200 4,076 3,876 2038.1%
Transfer-Water Subsidy (01) 4,000 - (4,000) 0.0%
Total Revenues 1,654,650 1,464,845 (189,805) 88.5%
O & M Expenses (61-4505) 752,035 593,176 (158,858) 78.9% Water Purchases (61-4507) 1,163,495 691,772 (471,723) 59.5% Total Expenses 1,915,530 1,284,949 (630,581) 67.1%
Net Operating Income/(Loss) (260,880) 179,896 440,776
WASTEWATER OPERATING ENTERPRISE FUND (62) Budget Actual Variance % of Budget Revenues - Utilities 2,758,000 2,208,437 (549,563) 80.1% Interest Income 3,500 10,390 6,890 296.9%
Transfer-Wastewater Subsidy (01) 4,000 - (4,000) 0.0%
Total Revenues 2,765,500 2,218,826 (546,674) 80.2%
-
WW Collection (62-4510) 476,515 346,389 (130,126) 72.7% WW Treatment (62-4515) 1,498,305 1,263,211 (235,094) 84.3% Transfer to Capital (63/64) 800,000 200,000 (600,000) 25.0% Total Expenses 2,774,820 1,809,600 (965,220) 65.2%
Net Operating Income/(Loss) (9,320) 409,227 418,546
JOINT TREATMENT CAPITAL FUND (63) Budget Actual Variance % of Budget Revenues System Replacement Fees 216,000 210,705 (5,295) 97.5% Revenues Capital Recovery Vets 767,250 50,000 (717,250) 6.5% Interest Income 7,500 49,225 41,725 656.3%
Transfer from Wastewater Operating (62) 200,000 50,000 (150,000) 25.0% Total Revenues 1,190,750 359,931 (830,819) 30.2%
WW Joint Treatment Plant (63-4518) 2,757,993 538,134 (2,219,859) 19.5% Total Expenses 2,757,993 538,134 (2,219,859) 19.5%
Net Operating Income/(Loss) (1,567,243) (178,204) 1,389,040 WASTEWATER UTILITY CAPITAL FUND (64) Budget Actual Variance % of Budget Transfer fr WWtr Operating (62)/JT Cap Fund (63) 600,000 150,000 (450,000) 25.0% Interest Income 2,000 6,890 4,890 344.5%
Total Revenues 602,000 156,890 (445,110) 26.1%
-
WW Capital Improvement (64-4519) 843,834 423,604 (420,230) 50.2% Transfer to Debt Service (55) 29,991 29,990 (1) 100.0%
Total Expenses 873,825 453,594 (420,231) 51.9%
Net Operating Income/(Loss) (271,825) (296,704) (24,879) Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 7G
Yountville Town Council Staff Report
DATE: June 20, 2023
TO: Mayor and Town Council
FROM: Eddy Gomez, Town Clerk
PREPARED BY: Eddy Gomez, Town Clerk
SUBJECT:

Approve Minutes of the regular meeting held on June 6, 2023, May 2, 2023, and the special meetings held May 4, 2023, May 18, 2023, and May 25, 2023.

DISCUSSION/BACKGROUND
Approve Minutes of the regular meeting held on June 6, 2023, May 2, 2023, and the special meetings held May 4, 2023, May 18, 2023, and May 25, 2023.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? No

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Visionary Leadership: The Town's leadership maintains an openminded, forward-thinking decision-making process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Minutes are required to ensure the Legislative History of the Town Council is maintained.

RECOMMENDATION
Approve Minutes of the regular meeting held on June 6, 2023, May 2, 2023, and the special meetings held May 4, 2023, May 18, 2023, and May 25, 2023
Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Minutes – Final
Thursday, May 4, 2023
1:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE SPECIAL MEETING
Mayor Mohler called the meeting to order at approximately 1:00 p.m.

2. ROLL CALL
and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE SPECIAL MEETING
Mayor Mohler called the meeting to order at approximately 1:00 p.m.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE
The pledge of allegiance was held.

4. ADOPTION OF AGENDA
A motion was made by Council Member Reeves, seconded by Council Member Trippe to Adopt the Agenda. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Council Member Trippe, Council Member McKeeCant, Council Member Reeves, Vice Mayor Knight
NOES: 0
ABSTAIN: 0

5. PUBLIC COMMENT ON MATTERS NOT LISTED ON THE AGENDA
None.

6. BUDGET WORKSHOP
A. Fiscal Year 2023/2024 Budget Workshop #2 General Fund, Special Revenue Funds, Tourism Improvement District Fund, Impact Fee Funds and Debt Service Funds.

John Ferons, Interim Town Manager, and Celia King, Finance Director, introduced the Budget Workshop.

B. General Fund Summary Review
Celia King, Finance Director, presented the General Fund Summary.

C. General Fund Department Review
Eddy Gomez, Town Clerk, Beatriz Becerra, Management Fellow, Julie Baldia, Deputy Director for HR and IT, Celia King, Finance Director, Irene Borba, Planning and Building Director, John Ferons, Interim Town Manager, Samantha Holland, Parks and Recreation Director presented the General Fund Review.

Public Comment – None.

Following Town Council discussion, the Council recommended the following changes:

NonDepartmental – Remove $5,000 for Cleanup Day since it is now budgeted in Fund 29.

Community Promotions – Increase expenditure for Open House/Meet & Greet events from $5,000 to $10,000.

Town Attorney – Increase Assigned for Legal Contingencies to $250,000.

Planning & Building Department – Increase Planning Department contract services from $10,000 to $60,000.

Reduce Building Permit and Plan Check revenue to align with current year actuals.

Add $25/month Deferred Compensation for Town Council members per Resolution 193546.

D. Special Revenue Funds Review
Reduce Building Permit and Plan Check revenue to align with current year actuals.

Add $25/month Deferred Compensation for Town Council members per Resolution 193546.

D. Special Revenue Funds Review
Continued to the next Town Council Special Budget Workshop meeting on May 18, 2023.

E. Custodial Fund Review
Continued to the next Town Council Special Budget Workshop meeting on May 18, 2023.

F. Debt Service Funds Review
Continued to the next Town Council Special Budget Workshop meeting on May 18, 2023.

G. Impact Fee Funds Review
Continued to the next Town Council Special Budget Workshop meeting on May 18, 2023.

7. CLOSING COMMENTS
None.

8. ADJOURNMENT
A motion was made by Council Member McKeeCant, seconded by Vice Mayor Knight to Adjourn the meeting. The motion carried by the following vote:

Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Minutes – Final
Thursday, May 18, 2023
1:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE SPECIAL MEETING
Mayor Mohler called the meeting to order at approximately 1:00 p.m.

2. ROLL CALL

Present:5MayorMargieMohlerViceMayorEricKnightCouncilMemberHilleryTrippeCouncil and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE SPECIAL MEETING
Mayor Mohler called the meeting to order at approximately 1:00 p.m.

2. ROLL CALL

Present: 5 Mayor Margie Mohler, Vice Mayor Eric Knight, Council Member Hillery Trippe, Council Member Robin McKeeCant, Council Member Pam Reeves

Absent: None

3. PLEDGE OF ALLEGIANCE
The pledge of allegiance was held.

4. ADOPTION OF AGENDA
A motion was made by Vice Mayor Knight, seconded by Council Member Trippe to Adopt the Agenda.

The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

5. PUBLIC COMMENT ON MATTERS NOT LISTED ON THE AGENDA
None.

6. BUDGET WORKSHOP
A. Fiscal Year 2023/2024 Budget Workshop #3 Special Revenue Funds, Tourism Improvement District Fund, Debt Service Funds, Impact Fee Funds, Capital Projects Fund, Facilities Repair & Replacement Fund, and Fleet, Tools, and Equipment Repair & Replacement Fund.

Celia King, Finance Director, introduced the Budget Workshop #3.

B. Special Revenue Funds Review
John Ferons, Interim Town Manager, Eddy Gomez, Town Clerk, Irene Borba, Planning and Building Director, and Celia King, Finance Director, presented the Special Revenue Funds Review.

Public Comment – None.

The Special Revenue Funds will proceed as presented.

C. Custodial Fund Review
Celia King, Finance Director, presented the Custodial Fund Review.

Public Comment – None.

The Custodial Fund will proceed as presented.

D. Debt Service Funds Review
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The Custodial Fund will proceed as presented.

D. Debt Service Funds Review
Celia King, Finance Directr, presented the Debt Service Funds Review.

Public Comment – None.

The Custodial Fund will proceed as presented.

E. Impact Fee Funds Review
Celia King, Finance Director, provided the Impact Fee Funds Review.

Public Comment – None.

The Custodial Fund will proceed as presented.

F. Capital Projects Funds Review
Rosalba Ramirez, Deputy Public Works Director, and John Ferons, Interim Town Manager, presented the Capital Projects Funds Review.

Public Comment – None.

Town Council discussed and provided the following changes to the funds:

Add $150,000 to Fund 50, PK0033 Shade Structure and Interior improvements at North Park.

7. CLOSING COMMENTS
Celia King, Finance Director, provided closing comments.

Mayor Mohler requested staff to include medical benefits for Town Council members’ spouses/partners and their dependents in the budget. Interim Town Manager Ferons shared staff will be including an item on the June 6, 2023 Town Council meeting regarding medical benefits with a resolution for consideration.

Vice Mayor Knight requested discussing at the next budget workshop potentially creating a grant fund program in Community Promotions. The fund will help support nonprofit organizations’ projects that benefit residents in Yountville. The Council supported

8. ADJOURNMENT
A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to Adjourn the meeting. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
Adjourned to the Town Council Budget Workshop #4 on Thursday, May 25, 2023 at 1:00 p.m. being held Adjourned to the Town Council Budget Workshop #4 on Thursday, May 25, 2023 at 1:00 p.m. being held in Town Council Chambers.
______________________
Eddy Gomez, Town Clerk
Date Approved: June 20, 2023
Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Minutes – Final
Thursday, May 25, 2023
1:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE SPECIAL MEETING 1:00 PM
Mayor Mohler called the meeting to order at approximately 1:00 p.m.

2. ROLL CALL

Present: 5 Mayor Margie Mohler, Vice Mayor Eric Knight, Council Member Hillery Trippe, Council Member Robin McKeeCant, Council Member Pam Reeves

Absent: None

3. PLEDGE OF ALLEGIANCE
The pledge of allegiance was held.

4. ADOPTION OF AGENDA
A motion was made by Council Member McKeeCant, seconded by Council Member Reeves to Adopt the Agenda. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

5. PUBLIC COMMENT ON MATTERS NOT LISTED ON THE AGENDA
None.

6. BUDGET WORKSHOP
A. Fiscal Year 2023/2024 Budget Workshop #4 Water and Wastewater Utility Enterprise Funds, Fiscal Policy Review and Discussion and Final General Fund Review.

Celia King, Finance Director, introduced the fourth budget workshop.

B. Water Utility Enterprise Funds Review
Celia King, Finance Director, and John Ferons, Interim Town Manager, presented the Water Utility Enterprise Funds review.

Public Comment – None.

The Water Utility Enterprise Funds will proceed as presented.

C. Wastewater Utility Enterprise Funds Review
Celia King, Finance Director, and John Ferons, Interim Town Manager, provided the Wasterwater Utility Enterprise Funds review.

Public Comment – None.

The Wastewater Utility Enterprise Funds will proceed as presented.

D. Fiscal Policy Review
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The Wastewater Utility Enterprise Funds will proceed as presented.

D. Fiscal Policy Review
Celia King, Finance Director, provided the Fiscal Policy review.

Public Comment – None.

Town Council discued and provided the following direction to staff:

To bring a financial advisor or another type of expert to look at the fund balance for these fund buckets to provide precise numbers on how much money does the Town need to have in these funds.

Rename the Revenue Stabilization Reserve Fund to Unanticipated Tourism Revenue Deficits Fund.

E. Final General Fund Summary Review
Celia King, Finance Director, presented the General Fund Summary Review.

Town Council discussed and directed staff to add the following to the budget:

Add $50,000 to the Community Promotions – Small Projects Grant Program budget for a future program that will provide grants to nonprofit organizations which benefit residents of Yountville.

7. CLOSING COMMENTS
Mayor Mohler announced the Town will be raising the Pride Flag on Tuesday, June 6, 2023 at 2:30 p.m.

8. ADJOURNMENT
A motion was made by Council Member Reeves, seconded by Council Member Trippe to Adjourn the meeting. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
Adjourned to the Town Council Regular Meeting on Tuesday, June 6, 2023 being held in Town Council Chambers.
_____________________
Eddy Gomez, Town Clerk
Date Approved: June 20, 2023
Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Minutes – Final
Tuesday, June 6, 2023
3:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

Mayor Mohler called the meeting to order at approimately 3:00 p.m.

Town of Yountville
Town Council Regular Meeting
Minutes 06/06/2023

Page 1 ends

and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

Mayor Mohler called the meeting to order at approimately 3:00 p.m.

2. ROLL CALL

Present: 5 Mayor Margie Mohler, Vice Mayor Eric Knight, Council Member Hillery Trippe, Council Member Robin McKeeCant, Council Member Pam Reeves

Absent: None

3. PLEDGE OF ALLEGIANCE
The pledge of allegiance was held.

4. ADOPTION OF AGENDA
A motion was made by Council Member Reeves, seconded by Council Member McKeeCant to Adopt the Agenda. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

5. PROCLAMATIONS AND RECOGNITIONS
A. Mustards Grill 40 , Cindy Pawlcyn Celebration
Mayor Mohler presented the proclamation.

B. LGBTQ Pride Month
Mayor Mohler presented the proclamation.

6. PUBLIC COMMENT ON MATTERS NOT LISTED ON THE AGENDA
The following individual provided inperson public comment: Whitney Diver McEvoy.

7. CONSENT CALENDAR
A. Adopt Resolution Number 234207 Approving use of General Fund Assigned for Legal Contingency for Town Attorney services, and additional budget adjustments in specific Public Works, Parks and Recreation, and Wastewater Operating departments to accommodate unanticipated costs in Fiscal Year 2022/2023.

B. Adopt Resolution Number 234208 Approving the Plans and Specifications for the Measure T Street Rehabilitation Project MT3024 entitled Street Rehabilitation at Heritage Way and authorizing staff to solicit bids for the project.

C. Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390
D. Approve Minutes of the regular meetings held on April 4, 2023, May 2, 2023, and May 16, 2023.

A motion was made by Council Member McKeeCant, seconded by Council Member Reeves to approve the Consent Calendar items. The motion carried by the following vote:
th
Town of Yountville
Town Council Regular Meeting
Minutes 06/06/2023

Page 2 ends

Repair pursuant to Yountville Municipal Code 3.32.390
D. Approve Minutes of the regular meetings held on April 4, 2023, May 2, 2023, and May 16, 2023.

A motion was made by Council Member McKeeCant, seconded by Council Member Reeves to approve the Consent Calendar items. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

8. PRESENTATIONS
A. Property Tax and Educational Revenue Augmentation Fund (ERAF) information from Tracy A.

Schulze, Napa County AuditorController.

Tracy Schulze, Napa County AuditorController, provided the presentation.

9. PUBLIC HEARINGS NONE

10. ADMINISTRATIVE / REGULAR ITEMS
A. Consider Adoption of Resolution Number 234209 Appointing and Approving an Employment Agreement with the Town Manager.

Gary Bell, Town Attorney, presented the staff report.

Public Comment – None.

Town Council discussed and took the following action:

A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to Adopt the Resolution. The motion carried by the following vote:

AYES: 5; Council Member Trippe, Council Member McKeeCant, Mayor Mohler, Vice Mayor Knight, Council Member Reeves
NOES: 0
ABSTAIN: 0
B. Discussion and possible action regarding the appointment of a Town Council Member to the Alternate Position to the Napa County Climate Action Committee and to disband the NVUSD 2x2 “Standing Committee” and form the NVUSD 2x2 “Ad Hoc” Committee.

John Ferons, Interim Town Manager, provided the staff report.

Public Comment – None.

Town Council discussed and took the following action:

A motion was made by Council Member Reeves, seconded by Council Member Trippe to Appoint Vice Mayor Knight as alternate to the Climate Action Committee. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
A motion was made by Vice Mayor Knight, seconded by Council Member McKeeCant to Dissolve the NVSUD 2x2 Standing Committee and create the NVSUD 2x2 Ad Hot Committee with Vice Mayor Eric Knight and Council Member Pam Reeves serving as the Town Council representatives.

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Town of Yountville
Town Council Regular Meeting
Minutes 06/06/2023

Page 3 ends

NOES: 0
ABSTAIN: 0
A motion was made by Vice Mayor Knight, seconded by Council Member McKeeCant to Dissolve the NVSUD 2x2 Standing Committee and create the NVSUD 2x2 Ad Hot Committee with Vice Mayor Eric Knight and Council Member Pam Reeves serving as the Town Council representatives.

The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
C. Discussion and Possible Direction Regarding Benefits for Councilmembers John Ferons, Interim Town Manager, provided the staff report.

Public Comment – None.

Town Council discussed and directed staff to make the following modifications to the previous Town Council benefits resolution:

Provide language in section 2C, third bullet clarifying Council Members age 70 or above are eligible for 67% of 67% of the $25,000 in life insurance.

Add language under health insurance, section 2B,
Add Inlieu of medical coverage benefits for Council Members and provide receipts of medical coverage to receive the benefit.

Add fitness reimbursement and cell phone stipend to Council Members.

Provide clarifying language in section 2F stating that Council Members or their dependents may receive up to a $500 reimbursement for eyewear per family per year.

D. Consider Adoption of Resolution Number 234210 Adopting the 2023/2024 Annual Budget, Appropriations (Gann) Limit for Fiscal Year 2023/2024, Salary Ranges and Existing Fiscal Policies (General Finance Policy, Town Investment Policy, Use of LongTerm Debt Policy, OPEB Trust Investment Policy, Fund Balance Policy, Utility Enterprise Rate Policy, Use of Drought Water Reserve Policy.

Celia King, Finance Director, provided the staff report.

Public Comment – None.

Town Council discussed and took the following action:

A motion was made by Council Member Reeves, seconded by Council Member McKeeCant to Adopt the Resolution. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

11. STAFF INFORMATIONAL REPORTS
A. OpenGov Online Budget Book Demonstration.

Kyle Batista, Financial Analyst, provided the informational report.

12. COUNCIL MEETING REPORTS, COMMENTS AND AGENDA ITEM REQUESTS Agendas and Minutes related to Council Members meeting attendance are maintained separately by the various meeting bodies.

A
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Town of Yountville
Town Council Regular Meeting
Minutes 06/06/2023

Page 4 ends

Kyle Batista, Financial Analyst, provided the informational report.

12. COUNCIL MEETING REPORTS, COMMENTS AND AGENDA ITEM REQUESTS Agendas and Minutes related to Council Members meeting attendance are maintained separately by the various meeting bodies.

A. Napa County Flood Control & Water Conservation District No report.

B. Napa Valley Transportation Authority (NVTA)
Vice Mayor Knight shared information from the NVTA Retreat. Topics discussed included discussions on how to develop programs to improve ridership and address issues finding personnel to drive buses in the county and the state as a whole.

C. Upper Valley Waste Management Agency
No report.

D. LAFCO of Napa County
Mayor Mohler shared information from the meeting. Topics included the annexation approved by the Commission, discussion on the CALAFCO Conference, the Commission nominating Mayor Mohler for Coastal Member City representative which will make her chair of CALAFCO once she is reelected next year, and applying for CALAFCO Awards,
E. Watershed Information & Conservation Council
No report.

F. Climate Action Committee
Council Member Reeves shared information from the meeting. Topics of discussion included having a successful Climate Action Summit, priorities for the upcoming year, Napa County needing 2,000 more charging stations to switch from fossil fuel to electric vehicles and the impact on municipal budgets if they desire to have more charging stations in their cities and more education for solid waste diversion to reduce methane through composting.

Council Member Reeves also shared she and Council Member Tripppe were approached by MCE requesting to present at a future Town Council meeting.

G. Cal Cities Update
No report.

H. Council Ad Hoc and Standing Committee Reports
No report.

I. Council Announcements and Agenda Item Requests
None.

J. Future Agenda Items: Awarding bid project MT 3024, NVTA Presentation, Developer Impact Fees, Washington Park Accessibility Discussion, Monthly Financial Report, Yountville Arts Commission and Yountville Community Foundation Appointments, Awarding bid Heritage Way Project, Quarterly Investment Report, Public Safety and CalFire Quarterly reports.

13. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL; INITIATION OF LITIGATION (Gov. Code, § 54956.9, ()())
Town of Yountville
Town Council Regular Meeting
Minutes 06/06/2023

Page 5 ends

and Yountville Community Foundation Appointments, Awarding bid Heritage Way Project, Quarterly Investment Report, Public Safety and CalFire Quarterly reports.

13. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL; INITIATION OF LITIGATION (Gov. Code, § 54956.9, subd. (d)(4).)
Number of Potential Cases: 1
The Town Council returned from closed session at 6:33 p.m. and Mayor Mohler announced that there was no reportable action. Councilmember Reeves then made a motion to adjourn the meeting, which was seconded by Vice Mayor Knight and passed by unanimous voice vote. The meeting was adjourned at 6:34 p.m.

14. ADJOURNMENT
A motion was made by Council Member Reeves, seconded by Vice Mayor Knight to Adjourn the meeting The motion carried by the following roll call vote:

Page 6 ends

Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8A
Yountville Town Council Staff Report
DATE: June 20, 2023
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: John Ferons, Public Works Director
SUBJECT:

Napa Schools for Climate Action; NVUSD Students Promoting Climate Education and Legislations within the Community

DISCUSSION/BACKGROUND
Napa Schools for Climate Action is a chapter of the Schools for Climate Action organization. The group is composed of passionate students, teachers, faculty, local government leaders, citizens, etc. all across Napa County & the NVUSD.

This group is dedicated to making climate-conscious changes to our community and advocating for climate education. Representatives of their group will be making a presentation to Town Council during the Presentations portion of the agenda.

ENVIRONMENTAL REVIEW
Not Applicable

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? No
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? No

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan?
If yes, Identify Strategic Goal and Objective.

Briefly Explain Relationship to Strategic Plan Goal and Objective.

RECOMMENDATION
Receive and File
Dear Mayor Mohler and Yountville Town Council Members,
I’m not sure whether you allow public comment for presentations, but I just wanted to reach out this morning to thank you for receiving the presentation of Napa Schools for Climate Action and to encourage your strong consideration of their recommendations in the areas of gas station development and tree protection. As the parent of a Napa teen who’s been involved in climate advocacy since my son was 9 and I began to understand the full extent of the climate emergency, I can’t tell you how impressed I am with the passion and dedication of Liliana Karesh and Allison Bencsik in asking elected leaders throughout our valley to do all they can to help to ensure that today’s youth have the chance at a livable future.

Thank you for inviting Liliana and Allison to present. It’s so important that we listen now, and do all we can to make a difference. As a parent, I view the smart climate policy choices we adults make in 2023 as absolutely essential in building a foundation for the climate-wise protections, development and lifestyle choices that we must now swiftly bring alive in order to effectively address this crisis and give our children real hope within this decade.

Thank you for your time and consideration of these important climate matters. Being a world-renowned region, I do believe that our valley has the opportunity to lead on climate in a way that will have impact far beyond our jurisdictions.

Sincerely,
Lori Stelling
(Napa County Resident - 25 years)
Napa Schools for
Climate Action
Yountville Town Council
Meeting
Napa Schools for Climate Action is
a Student led organization
enforcing county-wide policies and
organizing environmental events,
contests, and workshops. We were
founded in 2018 by Jim Wilson as a
chapter of the Schools for Climate
Action Organization, and ever since
have not stopped making progress
in activating for Climate Action in
the Napa County.

Who We Are
Student Leaders
➔ S4CA, ACHS Environmental
Club, Congressman
Thompson’s Office, AC
Climate Ad Hoc Committee,
Volunteering at AC Library.
➔ My interests: Environmental
Studies & Climate Activism
ACHS Junior
Allison Bencsik Liliana Karesh
➔ S4CA, Napa Sierra Club,
Napa Resource
Conservation District, Napa
High Environmental Club,
Jameson Humane: LEAP,
Mike Thompson’s Office
➔ My interest: Environmental
Law
NHS Sophomore
➔ Jim Wilson is our community advisor. He
will be present for most meetings and input,
direct, and lead our ideas.
➔ The other advisors are a group of teachers
at various high schools, they are there for
support and will give supplies/promotion
for our future projects.

Jim Wilson
No school should be a
silent witness to the
climate crisis
- NS4CA Motto
➔ Past year - all cities and county declared a Climate Emergency and committed to achieving the goal of net zero climate pollution by or before 2030 - in solidarity with NVUSD 2030 net zero commitment ➔ Past year - Calistoga and American Canyon took action to ban new and expanded gas stations.
➔ Last september- American Canyon Ad Hoc Climate Committee - City Council agreed on a climate action plan to achieve net zero emissions by 2030.
➔ This past year - City of Napa, first to make the 2030 net zero deadline a guiding principle in its General Plan.
➔ This April- Napa City Council unanimously passed a moratorium on new and expanded gas stations.

Ecosystem
Climate
Recent Napa S4CA accomplishments
The Problem We Are Tackling
We are in a climate and ecological emergency of
existential proportions. Instead of taking immediate
emergency action, governments around the world keep
delaying action needed to safeguard our youth and the
future of all life.

CREDITS: This presentation template was
created by Slidesgo, including icons by
Flaticon, infographics & images by Freepik
Our Asks 1. Ban new and expanded gas
stations

1. Maintain and enhance forests
as net carbon sinks
Fossil Free Future

1. Ban New And Expanded Gas Stations
The Goal
➢ Establish an Ordinance, which calls for the prohibition of building new gas stations and expanding current ones in Yountville ➢ American Canyon and Calistoga have already achieved this ➢ Help us move from the usage of fossil fuels to renewable energy; especially with California regulators passing rules banning the sale of new gas-powered cars by 2035
➢ Gas stations need to be rapidly decommissioned, not increased in number
Fossil Free Future

1. Ban New And Expanded Gas Stations
The Science
➢ We must do this to reach our goal of net 0 emissions by 2030 ➢ Fossil fuels continue to contribute over 75% of all greenhouse gas emissions and nearly 90% of all carbon dioxide emissions, trapping the earth in a blanket of heat.
➢ Our global temperature has already been raised by 1.2 degrees Celsius, even higher can lead to catastrophic natural disaster events to take place
Are We Losing Faster Than We Are Gaining?

2. Maintain and enhance forests as net carbon syncs
The Goal
➢ Protect and Enhance carbon stored by the Urban Forest in the City of Yountville
➢ Stop cutting down trees, as it stops carbon sequestration and releases even more carbon into the atmosphere
➢ Although planting new trees is helpful, it is vital to protect living ones due to there not being enough time for newly planted trees to fully mature and absorb carbon at rates comparable to old trees
Are We Losing Faster Than We Are Gaining?

2. Maintain and enhance forests as net carbon syncs
The Science
➢ Trees, forests are a frontline defense against climate breakdown ➢ We want to preserve forests as near term net carbon sinks ➢ Trees have the ability to capture carbon from the atmosphere and store it for generations in branches, soil, leaves
➢ Trees create a cooling effect when slowing down the process of GHG being trapped in our atmosphere by absorbing CO2, which is the main GHG.

Questions? How can NS4CA Support
You?
MCE
Yountville Town Council Presentation – 6/20/2023
1 How Electric Service Works
2 Not-for-Profit Public Agency
Solano County Marin County
Contra Costa County Napa County
33 Board Members. Elected officials. No tax dollars.
3 MCE & Yountville
Customer Highlights
• Over 1,000 Customers served by MCE –

91.6% Participation Rate
• 5.5% of customers overall participating in
Deep Green 100% Renewable service
• Municipal accounts opted up to Deep
Green in 2020
4 Community Focus: Town of Yountville
Program Highlights
● 26 EV charging ports installed or in progress through Town of Yountville in partnership with MCE
● Eliminated 3,740 metric tons of greenhouse gas
Community Engagement and Sponsorships
● Sponsors of the Farmworker Foundation and attendance
of the Leadership & Management Program in Yountville
● Members of the Yountville Chamber of Commerce
Partnership Opportunities with Town of Yountville
● 2023 Sustainability Action Plan
● Community Sustainability Workshop
5 Understanding MCE Rates
• MCE sets rates for electricity generation
only. MCE does not set rates for electric
delivery, or natural gas.
• MCE typically sets its rates once a year.
• MCE’s rates are released to the public
with a 30-day review and comment
period. All rate changes are reviewed
publicly by MCE’s Board of Directors
and approved in a voting meeting.
6 Energy Affordability for
Residents
Total
Energy
Burden
Household
Income
Energy
Spending
Energy Burden: the percentage of gross household
income spent on energy costs.

MCE offers local
control and
transparent rate
setting
• 10% of Yountville customers enrolled in California
Alternate Rates for Energy (CARE)
• $90 bill credit from California Public Utilities
Commission on Recent bills
7 Local Renewable Energy Projects
22 Projects Solar
Biogas
Union Job
48 MW Local Hire, Workforce Development,
or Prevailing Wage Requirement
19 MW FIT 42 MW solar
13 MW FIT+
16 MW PPA
6 MW bioenergy
Energy
Resiliency Energy
Efficiency
Electric
Vehicles
Electrification Equity, Health,
& Safety
Heat Pump Installs and
Distributed Resources, Contractor Training
Demand Response,
Virtual Power Plant,
and Behavioral
Audits, Rebates,
Usage Reduction
Vehicle and Charging
Station Rebates
Health, Safety, and
Resiliency Upgrades
• 25+ contractors
engaged and 125
pumps installed
• $2.4M in rebates
• Over 1,200
customers served
• Over 1,100 EV
charging ports
installed
• 200 portable
batteries distributed Programs
• Shifting load out of
peak hours • 150 vehicle rebates
Your Dollars at Work
The Power of MCE
700K metric tons of GHGs eliminated since 2010
60% renewable since 2017, 100% renewable default
95% carbon-free by 2023
$214 M reinvested in MCE communities since 2010
$2.4 B committed to building new CA renewable projects
48 MW of new renewable projects built in our service area

2.8 M labor hours supported
6,000 jobs created
10 Dave Garti
Community Development Manager
[email protected]
Thank You!
11 Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8C
Yountville Town Council Staff Report
DATE: June 20, 2023
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: John Ferons, Public Works Director
SUBJECT:

Napa Valley Transportation Authority - Town of Yountville Bee Line

DISCUSSION/BACKGROUND
The Napa Valley Transportation Authority (NVTA) is a joint powers authority made up of the public agencies within the Napa Valley, including the Town. NVTA is responsible for Public Transportation Systems to serve each of their member agencies. For the Town this included the Route Up-Valley Connector Bus Service, the Vine-Go ADA Transportation Service, and the local service on-demand Bee Line.

Back in 2008 for local transportation service, the Town accepted an old trolley from the City of Napa when the Downtown Napa Association ended funding for the Napa the Downtown Trolley Service. The vehicle and service were rebranded as the Yountville Trolley. In 2012, NVTA replaced the old Trolley with a new similar vehicle.

Environmental awareness, ADA access. persistent mechanical challenges and vehicle down time prompted NVTA to retire the trolley-style vehicles.

In replacement of the vehicle NVTA is required to consider function over form, especially when considering greenhouse gas emissions, ADA access and vehicular reliability. To date there are no zero-emission trolleystyle vehicles that have been approved by the Federal Transit Administration (FTA). NVTA Funding requirements are regulated by the FTA and vehicle compliance is mandatory.

As such, the replacement vehicle is required to come in the form of a zero-emission vehicle. To highlight the zero-emission nature of the new vehicle NVTA is promoting the natural environment by cladding the up-valley vehicles with imagery representing pollinating species, for example a bee or butterfly.

NVTA requested input from the Town on which pollinator would adorn the new zero-emission vehicle. At their Town Council Meeting February 2, 2021, Town Council unanimously selected the Bee design for our local transportation vehicle, thus creating the Town’s Bee Line. Prior to the September 20, 2022, Town Council Meeting, Town Council participating in a Bee Line Ribbon Cutting Ceremony, welcoming the Bee into service.

In recent months, there has been a buzz on social media, specifically Next Door, that the Bee is not the same as the trolley. At the May 1, 2023, Town Council meeting, a majority of the Council requested a presentation about the Bee Line be brought forward to a future Council Meeting. This staff report and presentation at the meeting by Kate Miller, Executive Director for NVTA, will provide the information requested about the Bee Line.

ENVIRONMENTAL REVIEW
Not Applicable

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? No

Briefly Explain Relationship to Strategic Plan Goal and Objective. Partnering with NVTA to provide a zeroemission, on-demand option for public transportation enhances the livability of Yountville by providing a well maintained public transportation service.

RECOMMENDATION
Receive and File
Town of Yountville Vehicle Selection
Presented by:

Kate Miller, Executive Director
June 20, 2023 Town Council Meeting
2 Introduction
NVTA is a Joint Powers Authority comprised of the
Cities, Town, and County of Napa
• NVTA is responsible for:
• Administering Measure T – ½ Sales Tax for
Transportation
• Countywide Transportation Planning
• Administering the Vine Transit System and
Ancillary Services
• Distributing Transportation Funds
• Coordinating Highway Improvements with
Caltrans
• Administering multi-jurisdictional projects
3 Bee Line Operating Area
4 Other NVTA Transit Routes Serving
Yountville
Route 10 – Up Valley
Connector
Vine-Go ADA Services
5 History
Town of Yountville accepted the old trolley from the City of Napa when the Downtown Napa Association ended funding the Downtown Trolley Service on/about 2008. The vehicle and service were rebranded as the Yountville Trolley.

In 2012, NVTA replaced the old Trolley with a new similar vehicle.

Persistent mechanical
challenges and vehicle
down time prompted
NVTA to retire the
vehicles.
6 Considerations for Selecting a New Vehicle
Function over Form – Another Trolley wasn’t an option
• Mechanical issues associated the Hometown ™ trolley-style vehicle resulted in the vehicle being out of service over 40% of the time in FYs 2019-2022
23,749
10,740 10,106
3,249
3,935
9,807
3,830
14,986
0 5,000
10,000
15,000
20,000
25,000
30,000
FY 2018/2019 FY 2019/2020 FY 2020/2021 FY 2021/2022
Miles Driven by an Alternate Vehicle
Miles Driven by Two Trolleys
7 Considerations for Selecting a New Vehicle
Function over Form – Another Trolley wasn’t an option
• Challenging to board and alight
especially for people with physical
limitations.
• The lift was frequently out of
service.
• There are no zero-emission
trolley-style vehicles that have
been approved by the Federal
Transit Administration.
8 Branding Options
The focus of NVTA’s zero emission branding is to promote the natural environment.

The Up Valley vehicles are clad with pollinators - species that restore and preserve the Valley’s natural beauty.

February 2, 2021
Town Council Unanimously:
• Recommended the Bee Design
• Approved Charging Station
License Agreement
9 Town Involvement
September 20,2022
Town Council/NVTA
• Bee Bus Ribbon Cutting
Ceremony
10 Cost Sharing
• The total cost of the bus
including the wrap and
equipment was: $596,191;
of which the Town of
Yountville contributed
$10,000.
• The annual operating cost
to operate the Bee Line is
$381,000; split NVTA 90%
and Town of Yountville
10%.

Thank You!
Kate Miller, Executive Director
Email: [email protected]
Phone: (707) 259-8634
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 10A
Yountville Town Council Staff Report
DATE: June 20, 2023
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: Gary Bell, Town Attorney
SUBJECT:

Consider Adoption of Resolution Number 23-4214 Amending Town Council Benefits Plan for Elected Officials.

DISCUSSION/BACKGROUND
State law includes strict controls on salaries paid to Councilmembers. Specifically, Government Code section 36516 provides, for a Town of 35,000 or fewer people, that salary paid to Councilmembers may not exceed $300 per month increased by no more than 5% per year. The 5% per year increases are cumulative, allowing greater increases based on the number of years since the last increase. A salary increase may not apply to a Councilmember during the Councilmembers’ term of office; however, a salary increase may apply to all Councilmembers serving staggered terms whenever one or more Councilmembers becomes eligible for a salary increase by virtue of beginning a new term of office. (Gov. Code, § 36516.5.) In practice, this means a salary increase applies to all Councilmembers during the first pay period following the swearing in of Councilmembers after a General Municipal Election. The next General Municipal Election is in November 2024.

Councilmembers are authorized to participate in the Town’s “health and welfare benefits” provided the benefits are “no greater than that received by nonsafety employees” of the Town. (Gov. Code, §§ 53208, 53208.5.) A “‘health and welfare benefit’ means any one or more of the following: hospital, medical, surgical, disability, legal expense or related benefits including, but not limited to, medical, dental, life, legal expense, and income protection insurance or benefits, whether provided on an insurance or a service basis, and includes group life insurance as defined … .” (Gov. Code, § 53200, subd. (b), (d).) To ensure salary controls are not overridden by providing health and welfare benefits, the California Attorney General in at least two opinions has opined that cash payments in lieu of benefits are not permitted and that the Town may either: (1) provide benefits by paying a service provider, or (2) reimburse Councilmembers for actual expenses incurred. (83 Ops.Cal.Atty.Gen. 124 (May 3, 2000); 103 Ops.Cal.Atty.Gen. 8 (March 3, 2020).) In either case, the provision of benefits or reimbursement must be “no greater than that received by nonsafety employees.”
On May 7, 2019, the Town Council adopted Resolution Number 19-3546 “Amending Town Council Benefits Plan for Elected Officials.” On June 6, 2023, the Town Council provided the following direction to staff regarding amendments to this resolution:

1. Add health, vision, and dental reimbursement.

2. Add health, vision, and dental benefits for Councilmember “spouse or dependents.”

3. Add $500 per month reimbursement upon proof of incurred expenses for medical, vision, and dental insurance if Councilmember declines insurance coverage. Reimbursement can be requested annually as long as the annual total does not exceed $6,000.

4. Clarify that a reimbursable expense includes another employer’s deduction for that other employer’s health insurance plan.

5. For vision reimbursement, clarify that $500 per year is for the Councilmember or their household – not $500 per family member.

6. For cell phone reimbursement, include cost of purchase of a new cell phone, which reimbursement will be proportional to the cellphone’s public versus private use.

With the exception of item 6., these amendments have been included in Resolution Number 23-4214 “Amending Town Council Benefits Plan for Elected Officials,” a copy of which is attached to this staff report. Councilmembers are now eligible for reimbursement of up to $6,000 per year for “health and welfare benefits,” as defined above, and this benefit is “no greater than that received by non-safety employees”. Town employees and spouses/dependents are eligible for health insurance, health insurance in lieu, which can be spent on any health and welfare cost, and a vision insurance reimbursement plan. The attached resolution authorizes the same benefits for Councilmembers with the exception of health insurance in lieu which, for Councilmembers, is a reimbursement of actual health and welfare costs up to the maximum annual benefit provided to employees.

Dental insurance and dental insurance reimbursement were not added to Resolution Number 23-4214 because similar benefits are not provided to employees. Finally, staff recommends that this policy not include reimbursement for the cost of a new cellphone. Administration of such a program would require proof of proportional public vs. private use and reimbursement only for the public use portion. The Town’s separate technology stipend policy already provides reimbursement for certain technology expenses. Town staff recommends the Town Council consider amendments to that policy if a change is desired.

ENVIRONMENTAL REVIEW
Not Applicable

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Town Council General Fund Department 1001 Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

Briefly Explain Relationship to Strategic Plan Goal and Objective. Benefits to Elected Officials support them in their leadership as they administer the Town Government on behalf of the community.

RECOMMENDATION
Receive staff report and direct questions to staff.

Receive public comment.

Conduct Council discussion.

Adopt Resolution Number 23-4214 Amending Town Council Benefits Plan for Elected Officials.

Town of Yountville
Resolution Number 23-4214

AMENDING TOWN COUNCIL BENEFITS FOR ELECTED OFFICIALS
Recitals
A. Town Council Members are employees of the Town of Yountville.

B. Employees of the Town are eligible for benefit compensation.

C. Town Council must approve the benefits that may be provided to all employees.

D. It is prudent for Town Council to review such benefits on a periodic basis, and incorporate all eligible benefits into a single document.

E. The last review of Town Council Benefits Plan was in May 2019.

Now therefore, the Town Council of the Town of Yountville does resolve as follows:

1. Hereby adopts the Benefit Compensation Plan for Town Council Members, attached as Exhibit A to this Resolution.

2. The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Yountville, State of California, held on this 20th day of June 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________
Margie Mohler, Mayor
ATTEST:
_____________________
Eddy Gomez; Town Clerk
314952.v1

EXHIBIT A TOWN OF YOUNTVILLE

BENEFITS FOR TOWN COUNCIL MEMBERS
SECTION 1. INTRODUCTION AND ELIGIBILITY
This document outlines the benefits that Town Council Members are eligible to receive as an employee of the Town of Yountville. All benefits must be approved by Resolution of the Town Council, and shall remain in effect unless amended by the Council, or by changes in laws or contract provisions of those benefit plans that are not proscribed by regulations of the Town. Town Council Members have the option to receive employee benefits and may decline to participate in the employee benefits program available as a Town Council Member
SECTION 2. EMPLOYEE BENEFITS

2.A. Retirement
Town Council Members are not eligible to join the California Public Employees Retirement Program (PERS).

2.B Health, Dental, and Vision Insurance
• Town Council Members are conditionally eligible to participate in the Town’s health insurance program. A Council Member must elect to join PERS in order to enroll in a group health insurance plan provided by CalPERS for the Town of Yountville. By enrolling in CalPERS Health, this is not enrolling into the CalPERS retirement system.
• Effective as of January 1, 2011, 90% of the Kaiser Health plan premium cost shall be paid by the Town with an employee contribution of 10%. The cost shall be determined for each insurance coverage type as currently defined by PERS Health Program: employee only, employee only and one (1) spouse, employee only and one (1) dependent, and employee and two (2) plus dependents. any additional cost which exceeds the Town’s maximum contribution shall be the responsibility of the elected official to pay. • The Council Member is eligible to participate in the Town’s dental insurance program with 100% of the costs capped for coverage of the elected official only. The Council Member may select employee only, employee only and one (1) spouse, employee only and one (1) dependent, and employee and two (2) plus dependents, however, any additional costs which exceeds the Town’s maximum contribution shall be the responsibility of the Council Member to pay.
314952.v1
• The Council Member is eligible to participate in the Town’s vision insurance reimbursement program and may receive a total maximum of $500 per year of reimbursement on actual costs of vision insurance coverage for the Council Member and/or a member of the Council Member’s household. • The Council Member may utilize payroll deduction and/or may need to provide a monthly payment to the Town if payroll deduction is not sufficient to cover the increased costs of health, dental, or vision insurance benefits. • Health Insurance Reimbursement
o Council Members are eligible for reimbursement of costs associated with the provision of health and welfare benefits. For this benefit, “health and welfare benefits” are defined per the Government Code section 53200, subdivision (d): “‘Health and welfare benefit’ means any one or more of the following hospital, medical, surgical, disability, legal expense or related benefits including, but not limited to, medical, dental, life, legal expense, and income protection insurance or benefits, whether provided on an insurance or a service basis, and includes group life insurance as defined in subdivision (b) of [Government Code section 53200].” o Council Members who do not participate in the Town’s health insurance program may receive a maximum of $6,00 per year of reimbursement on actual costs for health and welfare benefits defined above. Council Members seeking reimbursement for health and welfare benefits must submit receipts monthly or at other intervals for actual costs incurred and will receive reimbursement thereafter.
o A reimbursable expense includes the health insurance deductible that the Council Member pays to another employer’s health insurance plan.

Town Council members are eligible for these benefits while serving their elected term of office only. Town Council members are not eligible for retiree medical once they have left office.

2.C. Life Insurance
• If you have not reached age 65, your amount of insurance will be $25,000. • If you have reached age 65, but not age 70. your amount of insurance will be 67% of the amount shown in 1 above.*
• If you have reached age 70 or more, your amount of insurance will be 67% of the amount shown in 2 above.*
314952.v1
a

2.D. Deferred Compensation
Town Council Members are eligible to participate in the Town’s deferred compensation plans through either ICMA or Nationwide Retirement Solutions.

Town will contribute $25/month, if matched by Council member.

2.E. Wellness Program
The Town may contribute $50.00 per month of reimbursement on actual costs to a Town Council Member that participates in a recognized health and fitness center minimum of eight (8) times per month. Town Council Members seeking reimbursement for Wellness Program costs must submit receipts monthly for actual costs incurred on a monthly basis.

2.F. Tablet Stipend
The Town will provide a taxable stipend to Town Officials, deemed necessary for work purposes by the Town Manager. This stipend is to purchase an iPad/Tablet in order to access agenda packets electronically, enhance efficiency and align with established and emerging “best practices”.

2.G. Cellphone Stipend
The Town may contribute a maximum of $80.00 per month of reimbursement on actual costs of a Town Council Member’s cellphone plan. Town Council Members seeking reimbursement for cellphone plan costs must submit receipts monthly for actual costs incurred on a monthly basis.

2.H. Expense Reimbursement
Town Council Members are eligible to be reimbursed for miscellaneous expenses – such as office supplies, telephone, and automobile travel – incurred in the conduct of Council business in Yountville and in the surrounding Napa County communities. These expenses shall be documented, itemized, and submitted to the Town for reimbursement using the appropriate reimbursement forms and consistent with Town policy for reimbursement of expenses.
314952.v1

EXHIBIT A TOWN OF YOUNTVILLE

2.A. Retirement
Town Council Members are not eligible to join the California Public Employees Retirement Program (PERS).

2.B Health, Dental, and Vision Insurance
• Town Council Members are conditionally eligible to participate in the Town’s health insurance program. A Council Member must elect to join PERS in order to enroll in a group health insurance plan provided by CalPERS for the Town of Yountville. By enrolling in CalPERS Health, this is not enrolling into the CalPERS retirement system.
• Effective as of January 1, 2011, 90% of the Kaiser Health plan premium cost shall be paid by the Town with an employee contribution of 10%. The cost shall be determined for each insurance coverage type as currently defined by PERS Health Program: employee only, employee only and one (1) spouse, employee only and one (1) dependent, and employee and two (2) plus dependents. any additional cost which exceeds the Town’s maximum contribution shall be the responsibility of the elected official to pay. • The Council Member is eligible to participate in the Town’s dental insurance program with 100% of the costs capped for coverage of the elected official only. The Council Member may select employee only, employee only and one (1) spouse, employee only and one (1) dependent, and employee and two (2) plus dependents, h. However, any additional costs which exceeds the Town’s maximum contribution shall be the responsibility of the Council Member to pay.
314952.v1
• The Council Member is eligible to participate in the Town’s vision insurance reimbursement program and may receive a total maximum of $500 per yearmonth of reimbursement on actual costs of vision insurance coverage for the Council Member and/or a member of the Council Member’s household. [Add information about vision insurance (include info on spouse and dependents)]
• The Council Member may utilize payroll deduction and/or may need to provide a monthly payment to the Town if payroll deduction is not sufficient to cover the increased costs of health, dental, or vision insurance benefits. • Health Insurance Reimbursement
o Council Members are eligible for reimbursement of costs associated with the provision of health and welfare benefits. For this benefit, “health and welfare benefits” are defined per the Government Code section 53200, subdivision (d): “‘Health and welfare benefit’ means any one or more of the following hospital, medical, surgical, disability, legal expense or related benefits including, but not limited to, medical, dental, life, legal expense, and income protection insurance or benefits, whether provided on an insurance or a service basis, and includes group life insurance as defined in subdivision (b) of [Government Code section 53200].” o Council Members who do not participate in the Town’s health, vision, and/or dental insurance program may receive a maximum of $6,5000 per month year of reimbursement on actual costs ofor health and welfare benefits defined above insurance coverage. for each of the Town’s insurance program(s) in which the Council Member (including the Council Member’s household) does not participate. Council Members seeking reimbursement for health and welfare benefits, vision, and/or dental insurance coverage costs must submit receipts monthly or at other intervals less frequently for actual costs incurred and will receive reimbursement thereafter. The annual reimbursement for health, vision, and/or dental coverage costs may not exceed $6,000.
o A reimbursable expense includes the health, vision, and/or dental insurance deductible that the Council Member pays to another employer’s health, vision, and/or dental insurance plan.

Town Council members are eligible for these benefits while serving their elected term of office only. Town Council members are not eligible for retiree medical once they have left office.

2.C. Life Insurance
314952.v1
a
• If you have not reached age 65, your amount of insurance will be $25,000. • If you have reached age 65, but not age 70. your amount of insurance will be 67% of the amount shown in 1 above.*
• If you have reached age 70 or more, your amount of insurance will be 67% of the amount shown in 2 above.*

2.D. Deferred Compensation
Town Council Members are eligible to participate in the Town’s deferred compensation plans through either ICMA or Nationwide Retirement Solutions.

Town will contribute $25/month, if matched by Council member.

2.F. Prescription Eyewear Program
Town Council Members may receive a maximum reimbursement of $500.00 per year, per member for prescription eyewear.

2.G.2.F. Tablet Stipend
The Town will provide a taxable stipend to Town Officials, deemed necessary for work purposes by the Town Manager. This stipend is to purchase an iPad/Tablet in order to access agenda packets electronically, enhance efficiency and align with established and emerging “best practices”.

2.H.2.G. Cellphone Stipend
The Town may contribute a maximum of $80.00 per month of reimbursement on actual costs of a Town Council Member’s cellphone plan. Town Council Members seeking reimbursement for cellphone plan costs must submit receipts monthly for actual costs incurred on a monthly basis.

The Town may contribute a maximum of [insert max] reimbursement on actual 314952.v1
costs of a Town Council Member’s purchase of a cellphone. The amount of reimbursement will correspond to the proportion of public use of the cellphone (e.g., if the Council Member uses the cellphone for public use 50% of the time, the Town will pay 50% of the cost of the cellphone). Town Council Members seeking reimbursement for cellphone plan costs must submit a receipt showing the actual costs incurred on the cellphone, and a declaration indicating the proportion of public use of the cellphone.

2.I.2.H. Expense Reimbursement
Town Council Members are eligible to be reimbursed for miscellaneous expenses – such as office supplies, telephone, and automobile travel – incurred in the conduct of Council business in Yountville and in the surrounding Napa County communities. These expenses shall be documented, itemized, and submitted to the Town for reimbursement using the appropriate reimbursement forms and consistent with Town policy for reimbursement of expenses.

Yountville City CouncilJune 20, 2023

Yountville City Council
June 20, 2023