Agenda packet — Yountville City Council, November 7, 2023

Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Packet
Tuesday, November 7, 2023
3:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

MEETING SCHEDULE AND HOW TO VIEW AGENDA
for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

MEETING SCHEDULE AND HOW TO VIEW AGENDA
Meeting Schedule and Location: The Town Council meets on the first and third Tuesday of the month at 3:00 p.m. and only meets the first Tuesday during the months of August and December at 3:00 p.m. in Town Council Chambers, located at 6550 Yount Street, Yountville, California, 94599.

How to View the Agenda: The Agenda and associated staff reports may be viewed online by visiting the Town’s website at www.townofyountville.com/meetings and clicking on HTML Agenda.

How to Watch the Meeting: The Town Council and other Town Legislative Bodies’ meetings can be watched live in three different ways:

On the Town’s Streaming Media Player at www.townofyountville.com/livevideo.

On the Town’s YouTube Channel at www.townofyountville.com/youtube.

On local cable TV Channel 28.

PROVIDING PUBLIC COMMENT
Members of the public are welcome to attend the Town Council meetings to provide public comment in person or via the Town’s public comment email address [email protected]. Please, include in the subject line “COMMENT TO COUNCIL.”
Any written testimony submitted will be provided to the Council Members electronically, may be read into the record, and will become part of the meeting archive.

HOW TO APPEAL
A person who is dissatisfied with a decision of the Town Council may have the right to a review of the decision by a Court. California Code of Civil Procedure Section 1094.5 and 1094.6 generally limits the time within which a decision of the Town Council may be judicially challenged. If a person challenges a decision in Court, he or she may be limited to raising only those issues raised at the Public Meeting described in this notice, or in written correspondence delivered to the Town Council at, or before, the Public Meeting.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. COUNCIL MEMBER ANNOUNCEMENTS

6. PROCLAMATIONS AND RECOGNITIONS NONE

7. NONAGENDA PUBLIC COMMENT
Members of the public are entitled to speak for 5 minutes per speaker on matters of municipal concern not on the agenda, during consideration of that portion of the meeting agenda entitled “Public Comment” when the Mayor calls that item.

However, the Mayor has the discretion to limit speaking time when it is reasonable under the circumstances, including when there are many items on the agenda or a high volume of members of the public who intend to speak. The Mayor also has the discretion to extend the time to speak. The Mayor shall limit or extend speaking time in a consistent manner that is not based on the content or viewpoint of the speech. The Council may; however, briefly respond to statements made or questions posed by the public, ask for clarification from staff, refer the matter to staff, request staff to report back on the matter, or request staff to place the matter on a future agenda.

Members of the public may also submit Public Comment on matters of municipal concern not on the agenda via email at [email protected].
and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

How to View the Agenda: The Agenda and associated staff reports may be viewed online by visiting the Town’s website at www.townofyountville.com/meetings and clicking on HTML Agenda.

How to Watch the Meeting: The Town Council and other Town Legislative Bodies’ meetings can be watched live in three different ways:

On the Town’s Streaming Media Player at www.townofyountville.com/livevideo.

On the Town’s YouTube Channel at www.townofyountville.com/youtube.

On local cable TV Channel 28.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. COUNCIL MEMBER ANNOUNCEMENTS

6. PROCLAMATIONS AND RECOGNITIONS NONE

Members of the public may also submit Public Comment on matters of municipal concern not on the agenda via email at [email protected].
8CONSENTCALENDAR
ygyg
written correspondence delivered to the Town Council at, or before, the Public Meeting.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. COUNCIL MEMBER ANNOUNCEMENTS

6. PROCLAMATIONS AND RECOGNITIONS NONE

Members of the public may also submit Public Comment on matters of municipal concern not on the agenda via email at [email protected].

8. CONSENT CALENDAR
A. Adopt Resolution Number 234234 Authorizing the filing of a Notice of Completion and accepting the work for the MT3024 Measure T Street Rehabilitation on Heritage Way Project performed by J D Pasquetti for a total contract amount of $238,467.96.

9. GUEST PRESENTATIONS
A. Napa County Sheriff’s Office Quarterly Report
B. Napa County CalFire Quarterly Report
C. Yountville Arts Commission Biannual Report

10. PUBLIC HEARINGS NONE

11. ADMINISTRATIVE / REGULAR ITEMS
A. 1. Receive An Update Regarding the Recent Boil Water Notice; and

2. Discuss and Consider Adopting Resolution 234236 Authorizing a Joint Powers Agreement by and between The Town of Yountville, California Department of Veteran Affairs and City of Napa for Shared Services Including Water Sampling and Certified Water Testing Laboratory Services.

12. STAFF PRESENTATIONS AND INFORMATIONAL REPORTS

13. COUNCIL EXTERNAL MEETING REPORTS

14. ADJOURNMENT

12. STAFF PRESENTATIONS AND INFORMATIONAL REPORTS

13. COUNCIL EXTERNAL MEETING REPORTS

14. ADJOURNMENT
Adjourn to the Town Council Regular Meeting Tuesday, November 21. 2023 at 3:00 p.m. being held in Town Council Chambers located at 6550 Yount St.

I certify that a copy of this Town Council Agenda was posted at a location freelyaccessible to the public at Yountville Town Hall, 6550 Yount Street within the Town of Yountville, the Friday before the meeting. /s/Eddy Gomez, Town Clerk
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8A
Yountville Town Council Staff Report
DATE: November 7, 2023
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: Rosalba Ramirez, Deputy Public Works Director

RECOMMENDATION
Adopt Resolution Number 23-4234 Authorizing the filing of a Notice of Completion and accepting the work for the MT-3024 Measure T Street Rehabilitation on Heritage Way Project performed by J D Pasquetti for a total contract amount of $238,467.96.

DISCUSSION/BACKGROUND
At the July 18,2023 Town Council meeting, Council awarded the MT–3024 Measure T Rehabilitation on Heritage Way to J D Pasquetti, LLC of Lincoln, CA at the bid price of $238,531.50. This project consisted of the rehabilitation of Heritage Way from the court to Finnell Rd. The work limits were street surface from the lip of gutter to lip of gutter, with no work occurred on the concrete curbs.

The project required 1 additional change order totaling $2,227.00 to complete the project. This change order adjusted the asphalt price to cover the increase in the cost of asphalt. The Asphalt Cement (AC) price index specification allows bidders to choose to have the price of certain contract items that utilize liquid asphalt cement (AC) to be adjusted up or down relative to the AC market price. Caltrans tracks crude oil prices and when they fluctuate by more than 5%, unit prices can be adjusted. The cost of asphalt from the time of bid to the time of purchase increased by $4.463 per ton. At 499 tons this equates to an increase of $2,227.00. The contractor formally requested an adjustment to the cost of the asphalt bid item and this adjustment was included in Change Order 1. With this change order, the cost of the project came in $78.50 under the awarded bid price.

Awarded Bid Price $238,531.50
Final field Quantities Total $238,226.00
Change Order No.1 $ 2,227.00
Total Project Cost $238,453.00
All of the work has been completed to the satisfaction of the Public Works Department. By this resolution, the Town Council authorizes the Director of Public Works to execute the Notice of Completion and directs the Town Clerk to file said Notice of Completion with the Napa County Clerk Recorder.

Prior to this project the Pavement Condition Index (PCI) for the Town stood at 77. A 77 PCI is a high number and indicates high quality streets not only within the Napa Valley but the greater Bay Area. With the completion of this project the Towns average PCI is estimated at an even higher score of 79.

ENVIRONMENTAL REVIEW
Categorically Exempt per California Environmental Quality Act (CEQA) Guideline; Class 2, Replacement or Reconstruction

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? MT-3024; 25-6000-5400; Annual Street Maint. & Paving Program Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Quality of Life: The Town enhances the livability of Yountville by providing well-maintained public facilities, parks, trails, and quality programs and events. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Publicly bidding the project is fiscally responsible, maximizing economic opportunities and paving the street network in this neighborhood enhances the livability of Yountville with well-maintained public streets.

Town of Yountville
Resolution Number 23-4234

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF YOUNTVILLE

AUTHORIZING THE FILING OF A NOTICE OF COMPLETION AND ACCEPTING THE WORK FOR THE MT-3024 MEASURE T STREET REHABILITATION ON HERITAGE

WAY PROJECT PERFORMED BY J D PASQUETTI FOR A TOTAL CONTRACT AMOUNT OF 238,453.00.
.

Recitals
A. At the July 18,2023 Town Council meeting, Council awarded the MT – 3024 Measure T Rehabilitation on Heritage Way to J D Pasquetti, LLC of Lincoln, CA at the bid price of $238,531.50.

B. This project consisted of the rehabilitation of Heritage Way from the court to Finnell Rd.

The work limits were street surface from the lip of gutter to lip of gutter, with no work occurred on the concrete curbs.

C. Construction of the project commenced in September 15, 2023 and is now complete. There was 1 change order for this project. The total project cost is $238,453.00.

D. All of the work has been completed to the satisfaction of the Public Works Department. By this resolution, the Town Council authorizes the Director of Public Works to execute the Notice of Completion and directs the Town Clerk to file said Notice of Completion with the Napa County Clerk Recorder and accepts the work for the MT-3024 Measure T Street Rehabilitation on Heritage Way.

Now therefore, the Town Council of the Town of Yountville does resolve as follows:

1. The Council hereby accepts the work performed by J D Pasquetti.

2. The Town Clerk is hereby directed to file a Notice of Completion for said project with the Napa County Clerk Recorder within 10 days and accepts the work for the MT-3024 Measure T Street Rehabilitation on Heritage Way.

3. The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Yountville, State of California, held on this 7th day of November 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________
Margie Mohler, Mayor
ATTEST:
_____________________
Eddy Gomez; Town Clerk

RECORDING REQUESTED BY

TOWN OF YOUNTVILLE
WHEN RECORDED MAIL TO:

Town of Yountville
Eddy Gomez, Town Clerk
6550 Yount Street
Yountville, CA 94599

SPACE ABOVE FOR RECORDER'S USE ONLY
Recording Fees Exempted per Government Code Section 27383

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:

1. That the interest or estate stated in paragraph 3 herein in the real property herein described is owned by the Town of Yountville, 6550 Yount Street, Yountville, CA 94599-1271.

2. That the full name and address of the owner of said interest or estate is set forth in the preceding paragraph.

3. That the nature of the title of the stated owner is: Public Property

4. That on September 30, 2023 a work of improvement in the amount of $238,453.00 on the real property herein described was completed.

5. That the name of the original contractor(s), if any, for said work of improvement was: J D Pasquetti 30302 Thunder Valley Court, Suite 200 Lincoln, CA 95648.

6. That the name and address of the transferor is the same.

7. That the real property herein referred to is situated in the Town of Yountville, County of Napa, State of California, and is described as follows, Yountville MT3024 Measure T Street Rehabilitation on Heritage Way.

TOWN OF YOUNTVILLE
John Ferons
Public Works Director
I certify (or declare) under penalty of perjury that the foregoing is true and correct.

Town of Yountville, CA
Date and Place John Ferons
Public Works Director
Name
Street
Address
City &
State
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8B
Yountville Town Council Staff Report
DATE: November 7, 2023
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: John Ferons, Public Works Director

RECOMMENDATION
Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390

DISCUSSION/BACKGROUND
Pursuant to Town of Yountville Municipal Code 3.32.390, Town Staff shall continue to make reports to Town Council at each regularly scheduled Town Council meeting until the emergency action is terminated by the Town Council. Town Council heard an Administrative Report at the February 21, 2023, Council meeting and determined the need to declare the emergency.

As a reminder, the Town owns and operates a Recycled Water Transmission Main that delivers treated wastewater to the golf course and various vineyard pond customers located on both the east and west sides of the Napa River. That transmission main is a 6-inch PVC pipe that traverses the floor of the Napa Valley from the treatment plant on the west side of the valley to various recycled water customers located on the east side of the valley. It was installed in 1977 and has been in continuous use since its inception. In one location the pipe crosses underneath the Napa River in a direct bury format, it is not installed within a casing pipe or encased in any protective concrete. It is at this location, underneath the Napa River, that a leak has been discovered.

Update:

1. The temporary river crossing remains in service delivering recycled water to the customers on the east side of the Napa River.

2. Now that harvest is completed in the region where the pipe is located, the project Geotechnical is now scheduling seismic refraction testing to further the directional boring portion of the design work.

3. Town staff, the civil engineering consultant and environmental consulting firm continue design efforts on the preferred alignment.

4. Emergency status remains in place to help to assist and ensure all adequate funding sources are available.

ENVIRONMENTAL REVIEW
CEQA Cat Ex Class 1, Existing Facilities

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? Yes
Where is it Budgeted? WW-0042; 63-4518-5100; Recycled Water Transmission Main Repair Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Exceptional Town Services and Staff: The Town supports its talented staff who deliver high quality municipal programs and services while maintaining public infrastructure for the benefit of the community. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.

Briefly Explain Relationship to Strategic Plan Goal and Objective. The Town’s Recycled Water Program is critical infrastructure for the benefit of the community. The Recycled Water Transmission Main is necessary for the delivery of recycled water to our contract customers. A quick response facilitated by declaring an emergency is responsible fiscally because it reduces the time and cost associated with performing the repair which will reduce the Town’s exposure to any fines for regulatory non-compliance.

Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8C
Yountville Town Council Staff Report
DATE: November 7, 2023
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Kyle Batista, Financial Analyst
RECOMMENDATION:

Receive and File September 2023 Quarterly Investment Report

DISCUSSION/BACKGROUND
This report represents the Town’s investment portfolio for the quarter ending September 30, 2023. The report includes all Town funds. All investments are in compliance with the Town’s adopted Investment Policy.

The Town’s investments are guided by an Investment Policy, which is reviewed and approved by the Council annually. The Investment Policy was last approved by the Town Council on June 20, 2023. The policy directs that investment goals, in order by priority, are safety, liquidity, and yield. This conservative approach ensures assets are available for use while also allowing the Town to earn additional resources on idle funds. The Town currently participates in the State investment pool known as the Local Agency Investment Fund (LAIF).

LAIF began in 1977 as an investment alternative for California’s local governments and special districts and is administered by the State of California’s Treasurer. The enabling legislation for LAIF is Section 16429.1 et seq. of the California Government Code.

This program offers local agencies the opportunity to participate in a major portfolio, which invests hundreds of millions of dollars, using the investment expertise of the Treasurer's Office investment staff at no additional cost to local agencies or taxpayers. LAIF is part of the Pooled Money Investment Account (PMIA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in-house Investment Committee. The PMIB members are the State Treasurer, State Director of Finance, and State Controller.

The Town established a Section 115 Trust for Other Post-Employment Benefits and Pension Rate Stabilization with Public Agency Retirement Services (PARS). Town Council adopted a moderate investment strategy and funds are invested in a diversified portfolio. The interest rates shown are for the quarter reported.

All Town funds are invested in accordance with the approved Investment Policy with an emphasis on safety, liquidity, and yield (in that order). The Town’s investment strategy of balancing the investment portfolio between short-term investments (to meet cash flow needs) and longer-term maturities (to realize a higher rate of return) is appropriate given the current market conditions.

The investment portfolio will continue to be closely monitored to ensure the avoidance of risk and to respond to changes in market conditions. This staff report is presented as informational.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Interest Income
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Quarterly Investment Reports provide timely information and financial transparency and allows the Council to help inform decisions related to maximizing economic opportunities to ensure prudent reserves.

TOWN OF YOUNTVILLE

QUARTERLY INVESTMENT REPORT
AS OF September 30, 2023
Current Quarter Prior Quarter Change in
9/30/2023 6/30/2023 Quarterly
Fund Cash Balance Cash Balance Cash Balance
No. Fund Name
01 General Fund 6,138,870 7,182,425 (1,043,555)
02 OPEB (Retiree Benefits) (21,544) (19,808) (1,736)
03 PERS UAL Reserve Fund (267,737) 77,357 (345,094)
04 Emergency Reserve Fund 2,877,347 2,836,935 40,412
05 Revenue Stabilization Fund 2,876,869 2,836,464 40,405 06 Utlty Entprs Prjct Cmtd Fund 1,689,944 1,666,209 23,735 20 State Gas Tax 158,814 136,881 21,932
21 Public Education & Govmnt TV 45,937 45,654 283
22 Tourism Improvement District 450,280 530,756 (80,477) 23 Public Arts Program Fee 13,369 25,908 (12,539)
24 Housing Grant Fund 138,401 137,782 619
25 Measure T Transportation Imp 538,609 248,857 289,751 26 SB1, 2017 Road Repair Act 165,708 145,607 20,101
27 Measure T Equivalent (MTE) 38,194 37,657 536
28 Fire Services 32 32 0
29 UVDS Franchise Fees 126,045 100,166 25,879
30 Disabiliy Access Fee SB 1186 1,810 1,591 218
41 Civic FacilitesImpact Fees - - -
42 Drainage Impact Fees - - -
43 Park Impact Fees - - -
44 Public Safety Impact Fees - - -
45 Traffic FacilitiesImpact Fees - - -
46 Utility Underground Impact Fees 114,155 112,836 1,319 47 Community Project Iimpact Fees - - -
50 Capital Projects 2,363,693 1,815,690 548,002
54 2017 Lease Bond-CommCtrRfnd 564,805 15,183 549,622
55 2020 Lease Bond 344,199 318,759 25,440
57 Draught Water Reserve 2,026,881 1,998,414 28,467
58 Water Impact Fees - - -
60 Water Capital Improvements 516,740 494,396 22,344
61 Water Utility Operations 462,824 622,098 (159,274)
62 Wastewater Utility Operations 928,285 619,831 308,454 63 Joint Treatment Capital Fund 4,375,084 3,914,481 460,603 64 Wastewater Utility Capital 549,495 568,955 (19,460)
65 Sewer Impact Fees - - -
70 Housing Opportunity Fund 177,985 175,146 2,839
71 Measure S, Affordable Housing 2,552,111 2,307,550 244,561 75 Measure A Maintenance Fund 487,394 480,548 6,845
76 Floodwall Capital Maint. - - -
81 Facilities Repair/Replacement 1,479,490 1,153,171 326,320 82 Fleet,Tools,Equip RepairReplc 1,448,699 1,229,660 219,039 92 OPEB Trust Fund Retiree Ben. 5,435,398 5,698,124 (262,725) 93 PRSP Trust Fund - Pension 3,224,580 3,342,309 (117,729) 95 Tallent Lane Benefit District 18,471 18,212 259
96 Mesa Ct. Drainage Ben. Dist. 51,391 50,784 607
42,092,628 40,926,623 1,166,005
Current Quarter Prior Quarter
9/30/2023 6/30/2023 Interest
Cash Balance Cash Balance Rate
Cash on Hand/Petty Cash 425 425 0%
Westamerica Bank Checking & Savings 6,202,046 5,114,429 0.070% LAIF 27,229,904 26,771,063 3.420%
Bank of New York Mellon (Trust) 274 273 0.000%
PRSP Trust Investments
1 3,224,580 3,342,309 4.240%
PARS OPEB Trust Investments
2 5,435,398 5,698,124 5.340%
42,092,628 40,926,623
Activity
# Issued From To Amount
Accounts Payable check range for the period:

Amount of Accounts Payable checksissued 400 59609 60000 4,114,056.33 Payroll check range for the period:

Amount of Payroll checks/direct depositsissued 361 26147 26154 778,212.79 1 5-year Annualized Return
2 10-year Annualized Return
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8D
Yountville Town Council Staff Report
DATE: November 7, 2023
TO: Mayor and Town Council
FROM: Eddy Gomez, Town Clerk
PREPARED BY: Eddy Gomez, Town Clerk

RECOMMENDATION
Approve Minutes of the regular meeting held on October 17, 2023.

DISCUSSION/BACKGROUND
Approve Minutes of the regular meeting held on October 17, 2023.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? No

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Visionary Leadership: The Town's leadership maintains an openminded, forward-thinking decision-making process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Minutes are required to ensure the Legislative History of the Town Council is maintained.

Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Minutes – Final
Tuesday, October 17, 2023
3:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

Mayor Mohler called the meeting to order at approximately 3:00 p.m.

Town of Yountville Town Council Regular Meeting Page 1
and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

Mayor Mohler called the meeting to order at approximately 3:00 p.m.

2. ROLL CALL

Present: 5 Mayor Margie Mohler, Vice Mayor Eric Knight, Council Member Hillery Trippe, Council Member Robin McKeeCant, Council Member Pam Reeves

Absent: None

3. PLEDGE OF ALLEGIANCE
The pledge of allegiance was held.

4. ADOPTION OF AGENDA
A motion was made by Council Member Reeves, seconded by Vice Mayor Knight to Adopt the Agenda.

The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

5. COUNCIL MEMBER ANNOUNCEMENTS
Council Member McKeeCant reminded the public of the Emergency Preparedness Workshop with FireWise on Thursday, October 19, 2023 to help provide tips on hardening residents' landscapes and keeping homes safe from fires. She also announced that the Town added to the workshop agenda at 4:30 a fire extinguisher training from CalFire.

Vice Mayor Knight also reminded the public that the Town will host an Emergency Preparedness Workshop on Tuesday, October 24, 2023 at 5:30 p.m. in the Community Center with the Red Cross as part of the third and last workshop for the year.

Council Member Reeves announced that Goodwill Coalition in Yountville hosted a successful second Picnic with a Vet Program, matching 25 vets with more than 25 residents. The Coalition will continue to hold these picnics every couple of months, with the next one taking place in January. Council Member Reeves also informed she attended the Allied Council meeting, where she thanked the Allied Council for participating in the Yountville Days Parade float. She also attended a discussion that took place at Community Hall regarding the Western Monarch Program, which helps pollinators and educates people on how they can help pollinators protect and enhance their environment. She thanked Parks and Recreation Director Samantha Holland for hosting the event.

Mayor Mohler informed she has been working and coordinating with the Yountville Hotel Tax Board and the administrator at Veterans Home to find resources to light up all the 24 trees on California Drive to the Veterans Home. The meeting will be held November 19 at 6:00 p.m Council Member Trippe acknowledged how fun the Picnic with Veterans was. She thanked Council Member Reeves for her organizational role for the event and Iran Jenny, who organized all the participants.

6. PROCLAMATIONS AND RECOGNITIONS NONE

7. NONAGENDA PUBLIC COMMENT
None.

Town of Yountville Town Council Regular Meeting Page 2

6. PROCLAMATIONS AND RECOGNITIONS NONE

7. NONAGENDA PUBLIC COMMENT
None.

8. CONSENT CALENDAR
A. Waive Second Reading and Adopt Ordinance Number 23524 Amending Sections 17.128.030,

17.128.040, and 17.128.050 of Chapter 17.128 and Section 17.236.010 of Chapter 17.236 of Title 17 of the Yountville Municipal Code to Require a Public Notice and Comment Period for Tree Removal Permits, Require Arborist Reports be Conducted by the Town Consulting Arborist for Tree Removal Permit Applications and Define Town Consulting Arborist, and Finding Amendments Exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Regulations 15061(b)(3), 15307, and 15308.

B. Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390
C. Receive and File September 2023 Monthly Financial Report D. Approve Minutes of the regular meeting held on Tuesday, October 3, 2023 and the two special meetings held on Tuesday, October 3, 2023,
A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to approve the Consent Calendar items. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

9. GUEST PRESENTATIONS NONE

10. PUBLIC HEARINGS NONE

11. ADMINISTRATIVE / REGULAR ITEMS
A. Consider Adoption of Resolution Number 234233 Calling and Giving Notice of the Holding of a Special Municipal Election to be held Tuesday, March 5, 2024, for the submission to the voters of one question related to Measure U (Increase In Appropriations (Gann) Limit) and requesting the Napa County Board of Supervisors consolidate and render specified services to the Town relating to the Conduct of the Statewide Primary Election to be held on the same date.

Eddy Gomez, Town Clerk, presented staff report.

Gary Bell, Town Attorney, provided further information on the staff report.

Public Comment – None.

Town Council discussed and took the following action:

A motion was made by Council Member McKeeCant, seconded by Vice Mayor Knight to Adopt the Resolution. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
12 STAFFPRESENTATIONSANDINFORMATIONALREPORTS
Town of Yountville Town Council Regular Meeting Page 3
AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

12. STAFF PRESENTATIONS AND INFORMATIONAL REPORTS
John Ferons, Public Works Director, announced that the contractor working on behalf of CalTrans will begin work on state route 29 over the bridge as it crosses over California Drive to replace guard rails on the bridge. Town staff is meeting with CalTrans and the contractor on Thursday at 10:00 a.m. The contractor will begin the channelization to narrow the lanes on the bridge to give them the space to perform the work and then going forward, there will be periods of time when there will be onelane closures
Samantha Holland, Parks and Recreation Director, announced they had 29 entries for Yountville Days Parade. She also shared there was strong local resident participation and received help from 30 volunteers to make this event happen. Nineteen staff members helped at the parade and six vendors and partner organizations gave out information on different resources. It was a safe and successful event with strong attendance.

Brad Raulston, Town Manager, thanked all staff that participated in Yountville Days. He also reminded everyone that the next Council meeting will be the second study session at 1:00 p.m., with the theme being on housing. He shared to be working with the Housing Standing Committee and with the City of Napa’s Housing Department to provide a presentation on all things housing. The study session will have a similar format as last time, with minor tweaks.

13. COUNCIL EXTERNAL MEETING REPORTS
Vice Mayor Knight shared he will be attending the Napa Valley Transportation Authority meeting tomorrow.

Mayor Mohler shared that the Valley Waste Board meeting was held yesterday and had a lot of discussions on hazardous household waste and some Shred It events coming up soon in the Valley.

She encouraged residents to check the UVDS website for the dates of these events. She also announced she and Parks and Recreation Director Holland had scheduled the next Yountville Shred It event on April 19, 2024. Mayor Mohler also announced the board will be working on the following rate increase study
Mayor Mohler announced she is leaving for the CalLAFCO Conference today.

14. ADJOURNMENT
A motion was made by Mayor Mohler, seconded by Council Member Trippe to Adjourn the meeting. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
Adjourned to the Town Council Special Meeting on Tuesday, November 7, 2023 at 1:00 p.m. being held in Town Council Chambers located at 6550 Yount Street.
_____________________
Eddy Gomez, Town Clerk
Date Approved: November 7, 2023
Town of Yountville Town Council Regular Meeting Page 4
Eddy Gomez, Town Clerk
Date Approved: November 7, 2023
Town of Yountville Town Council Regular Meeting Page 5
NAPA COUNTY SHERIFF’S OFFICE
2023 Third Quarter Information Report
For the Town of Yountville
Oscar Ortiz, Sheriff-Coroner
Presented by
Sergeant Mike Milat
3rd Quarter 2022 2nd Quarter 2023 3rd Quarter 2023
(current)
995
717
859
199
29 23
Calls for service Patrol Checks
3rd Quarter 2022 2nd Quarter 2023 3rd Quarter 2023
(current)
36 30
23 8
17 7
Reports Arrests
• We had one reported rape
during the quarter.

Additionally, two simple
assaults were reported, one of
which was Domestic Violence
related. None of our other
tracked crimes against persons
were reported.
• Crimes against property- We
had one reports of grand theft,
two reports of petty theft and
two report of vandalism.

3 rd Quarter 2022 2nd Quarter 2023
3 rd Quarter 2023
(current)
Homicide 0 0 0
Rape 0 0 1
Robbery 0 0 0
Assault with Weapon 0 0 0
Assault - Simple 3 1 2
Domestic Violence 3 0 1
TOTAL 6 1 4
3 rd Quarter 2022 2nd Quarter 2023
3 rd Quarter 2023
(current)
Burglary-Residential 0 0 0
Burglary-Other 0 0 0
Theft-Petty 2 1 2
Theft-Grand 2 2 1
Theft-Auto 1 0 0
Vandalism 0 0 2
TOTAL 5 3 5
TRAFFIC COLLISIONS
• We reported 1 collision involving injury during the
quarter.
• We reported 2 non-injury collisions.
• This does not include collisions reported by CHP
• This does not include exchanges of information
Traffic Citations Misdemeanor
Citations
Parking
Citations
Vehicle Checks Traffic Stops
0 20
40 60
80 100
11 1
39 10
31 20 3
56 11
78 13 0
67 15
59 3rd Quarter 2022 2nd Quarter 2023 3rd Quarter 2023 (current) • 4
th of July event at Veterans’
Park
• Crush Challenge
• Alzheimer’s Walk
• September 11 Ceremony
• Movies in the Park
• Summer Concerts
• Deputy Mulgado attended 40-
hour Intermediate Collision
Investigation and 24-hour DAR
(Drug Abuse Recognition)
• Deputy Oster has rotated back
to Valley Patrol and Deputy
Moore will replace him.
• Holiday season provides opportunities for
package thieves.
• Try to collect delivered packages quickly.
• Don’t leave packages in vehicles.
• Slick roads and earlier arrival of darkness
increase roadway hazards.
• Slow down.
• Stop (all the way) and look all directions.

Dispatch Non-Emergency: (707) 253-4451
Yountville Sub-Station: (707) 944-9228
Yountville Sheriff 3rd Quarter 2023 Information Report
Crimes Against Persons 2nd Quarter 2023 3rd Quarter 2023 3rd Quarter 2022 Homicide 0 0 0
Rape 0 1 0
Robbery 0 0 0
Assault with a weapon 0 0 0
Assault-Simple 1 2 3
Domestic Violence 0 1 3
Total Crimes Against Persons 1 4 6
Crimes Against Property 2nd Quarter 2023 3rd Quarter 2023 3rd Quarter 2022 Burglary-Residential 0 0 0
Burglary-Other 0 0 0
Theft-Petty 1 2 2
Theft-Grand 2 1 2
Theft-Auto 0 0 1
Vandalism 0 2 0
Total Crimes Against Property 3 5 5
Citations 2nd Quarter 2023 3rd Quarter 2023 3rd Quarter 2022 Citations-Misdemeanor 3 0 1
Citations-Traffic 20 13 11
Citations-Parking 56 67 39
Total Citations 79 80 51
Calls For Service & Activity 2nd Quarter 2023 3rd Quarter 2023 3rd Quarter 2022 Calls For Service 717 859 995
Reports 30 23 36
Arrests 17 7 8
Patrol Checks 29 23 199
Pedestrian Checks 5 9 3
Vehicle Checks 11 15 10
Traffic Stops 78 59 31
Traffic Collisions 2nd Quarter 2023 3rd Quarter 2023 3rd Quarter 2022 Non-Injury 2 2 4
Injury 0 1 0
Fatal 0 0 0
Total Collisions 2 3 4

Town of Yountville
QUARTERLY REPORT JULY, AUGUST, SEPTEMBER 2023
Prepared By Engineer
Town of Yountville
Quarterly Report 3nd Quarter 2023
108
136
107
4 Requests For Service 3nd
Quarter 2023
Town of Yountville County Areas
Veterans Home City of Napa
107
158
131
9 Requests For Service 3nd
Quarter 2022
Town of Yountville County Areas
84 134
230
4 Requests For Service 5 Year
Average
Town of Yountville County Areas Veterans Home City of Napa Medical Aids
58% Public Assists
20%
Traffic Collisions
7%
Vehicle Fire
0%
Alarm Sounding
12%
Structure Fire
Vegetation Fire 0%
0%
Misc Fire
0%
Rescue
0%
Hazardous Conditions
2%
Town of Yountville Statistical Analysis
Medical Aids Public Assists Traffic Collisions Vehicle Fire Alarm Sounding Structure Fire Vegetation Fire Misc Fire Rescue Hazardous Conditions Medical Aids
94%
Public Assists
2%
Traffic Collisions
0%
Vehicle Fire
0%
Alarm Sounding
3%
Structure Fire
0%
Vegetation Fire
0%
Misc Fire
1%
Rescue
0%
Hazardous Conditions
0%
Veterans Home Statistical Analysis
Medical Aids Public Assists Traffic Collisions Vehicle Fire Alarm Sounding Structure Fire Vegetation Fire Misc Fire Rescue Hazardous Conditions Quarter in Photos
Community Engagement
Quarter in Photos
Veteran’s Home Fire Break
Quarter in Photos
Local Winery Safety Training
Quarter in Photos
Monthly Technical Rescue Team Training
Quarter in Photos
Training

Page 1 of 3 ends

TOWN OF YOUNTVILLE
Fire Department Summary
July, August, September
2023
Statistical Analysis
The attached spreadsheet shows a total of 355 calls for the three-month period. This includes the total number of calls responded to by Yountville Station personnel. The breakdowns of emergency calls in the Town of Yountville are as follows:

Medical Aids: 63
Public Assists: 22
Traffic Collisions: 8
Vehicle Fires: 0
Alarm Soundings: 13
Structure Fires: 0
Vegetation Fires: 0
Miscellaneous Fires: 0
Smoke Checks: 0
Rescues: 0
Hazardous Conditions: 2
Tree/Power Lines Down: 2

Of the total 355 calls for service, the breakdown according to response area is as follows:

Town of Yountville: 108 Calls
Veterans Home: 107 Calls
County Areas: 136 Calls
Napa City: 4 Call
Calls for the Veterans Home This Quarter:

Medical Aids: 101 Calls
Alarm Soundings: 3 Calls
Public Assists: 2 Call
Hazardous Conditions: 1 Call
These averages are mostly consistent with history and call analysis. As is typical with virtually all fire departments today, our largest call volume continues to be medical emergencies.

Page 2 of 3 ends

Major Events
Fires:

We have been fortunate not to experience any structure fires or major incidents this quarter. Although the weather is starting to cool, we must keep in mind that vegetation is still dry, and the threat of wildfire remains. Please continue to use safe practices to prevent wildfires for the upcoming quarter.

Special Events:

Veterans Peak Fire Break:

This quarter, Cal Fire crews cut a fire break on the west side of the Veteran’s Home to help protect the home and the town of Yountville from wildfires. A fire break consists of removing vegetation and scraping the ground down to bare mineral soil. In the event of a fire, it will hit the fire break and without a continuity of fuels, it will slow the fire burning towards the Veteran’s Home and Town. The fire break runs for about a mile from north to south and is another proactive measure the department has taken to reduce the impact of wildfires.

Station Visit:

We were lucky enough to have a summer camp from a local Jui Jitsu gym come to visit the station on two occasions. We were able to show a group of children where we live while at work, our fire apparatuses, and some of the tools we use on a daily basis, such as fire hoses and hydraulic extrication tools. Through these kinds of outreach, we hope to familiarize ourselves to the kids so that in an emergency they understand that we are there to help them.

New Equipment:

With the ever-changing advancements in technology, we are also seeing new equipment within the fire service. E12 was the latest among the Napa County Fire Engines to receive new Holmatro Electronic Extrication Tools. E12 was outfitted with battery-powered cutters, spreaders, and a ram to replace our old hydraulic gas-powered tools. These tools are used to cut victims out of vehicles or other entrapments. Having battery-powered tools will make extrication faster, due to a more efficient setup. This will result in expedited medical care for our patients.

Page 3 of 3 ends

Training:

We were able to use a building on Solano Ave. between Napa City and Yountville for training. This building was scheduled to be demolished and provided a good opportunity for our crews to train on structure fire operations. We are constantly training for these scenarios at our training grounds but being able to utilize a real structure provides different opportunities. Being able to pull hose lines through a real structure with furniture, hallways and multiple rooms is more realistic. Also, cutting through roofing with large structural beams for vertical ventilation allows us to hone our skills. These types of opportunities prepare our crews to better protect and serve the residents of Yountville, the Veteran’s Home, and the County of Napa.

Safety Message
Now that we are entering the holiday season, we would like to remind our residents to use safe kitchen practices while making holiday meals. Always keep a fire extinguisher within close reach of the kitchen in case of emergency. We recommend a combination ABC fire extinguisher, this will be appropriate for fires containing ordinary combustibles, liquid fires, or electric fires. If you are planning on deep frying a turkey, ensure the turkey is 100% thawed before exposing it to hot oil and only cook outdoors, away from flammable items. In the event of a cooking fire, call 911, use an appropriate fire extinguisher, if safe to do so, and NEVER apply water to grease or oil fires. Have a safe and happy holidays.

Page 4 of 3 ends

Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 9C
Yountville Town Council Staff Report
DATE: November 7, 2023
TO: Mayor and Town Council
FROM: Ronda Schaer, Chair of Yountville Arts Commission PREPARED BY: Samantha Holland, Parks & Recreation Director

RECOMMENDATION
Yountville Arts Commission Biannual Report

DISCUSSION/BACKGROUND
The Yountville Arts Commission is a 7-member volunteer commission appointed by the Town Council to provide leadership, inspiration and support to artists and their art in Yountville. Yountville Arts serves in an advisory capacity to the Town Council and staff in matters pertaining to the cultural arts, including the development of visual, performing and literary arts.

The Arts Commission comes before the Council twice per year to share updates on their work serving the Town of Yountville. The report is broken up into the subcommittee sections including Gallery, Art Walk, Literary, Marketing, Performing Arts, Mustard Celebration and Art, Sip and Stroll.

ART GALLERY SUBCOMMITTEE
Chair: Cynthia Kapjian
Members: Ronda Schaer, Jim McDonald (Past) and Geoffrey Leigh (New) Find Your Heart in Yountville Show
1/12-3/24/2023
Group Show with Heart Theme.

Offered as part of the Napa Valley Wide Mustard Celebration.

Thirty participating Artists.

Sales $1500/ Commission to Yountville Arts $300
Trace Elements
3/30 – 5/5/2023
Isabell Maynard a French artist from Napa and Toulouse
Worked with Frederick Boelen, La Cav Wines as well as Alliance Francaise and Kneedler-Fauchere Design of San Francisco for cross promotion.

Sales $8,185/ Commission to Yountville Arts $1,637
Outside In
5/11 – 8/4/2023
Featured Art Walk Artist Ivan McLean
Show comprised of smaller sculptural pieces and wall hangings.

Sales $10,375 / Commission to Yountville Arts $2,075
Art of Elegance
8/10-9/29/2023
Sheri Chakamian Yountville Resident Artist and Educator.

Sales $550/ Commission to Yountville Arts $110
Napa Valley Seasons and Places
10/12 – 12/1/2023
Featuring Yountville Resident Artist Paul Youngman
Plein Air artist and educator.

OTHER GALLERY UPDATES

1.QR Codes in Gallery
Gallery Audio Tours are now being
offered with shows. Visitors can use
their phones to listen to the artist
discuss their work. Here is an example
of visits during the Art of Elegance
Show.

2. Steve Rogers Gallery Signage was
installed in August.

ART WALK SUBCOMMITTEE
Chair Ronda Schaer
Members Cynthia Kapjian and Judy Meredith

SCULPTURE INSTALLATIONS
March 2023
WINDSWEPT by Gilberto Romero (Santa Fe, NM) on the corner of Finnell & Yount St.

SERENADE II by Gilberto Romero (Santa Fe, NM) on the corner of California Dr. and Washington.

MAY 2023
THE BEST VIEW by Dale Reiger (Whidbey Island, WA) in front of Petit Logis AUGUST 2023
CIRCLE OF TRUST by Hilde DeBruyne (Iowa) on pathway at California at Washington
SENTINEL by Ray Katz (Michigan) at Community Center
COMBUSTION by Ray Katz (Michigan) along Villagio Vineyard SLICE OF LIFE by Richard Starks (Gilroy, CA) in front of Chamber

OCTOBER
DROPSY by Ted Schaal (Colorado) in front of Wells Fargo Bank Art Walk Sales
Wine Story by Richard Starks sold for $18,000. Commission to Arts $3,600.

New Artist Search
Chair Ronda Schaer returned to the Loveland, Colorado Sculpture in the Park event for the 5 th year. This
is an annual event that provides a showcase for national artists of outdoor sculptures. We have four pending installations from connections made from the most recent trip. These trips are important to the maintaining the high quality of sculpture on the Art Walk. Since Ronda’s first trip we have or have installed works by sculptors Bruce Gueswell (Poly & Raven), Gilberto Romero (Windswept & Serenade), Lori Acott (Who Rescued Who), Ted Schaal (Dropsy), Dale Reiger (The Best View), Joshua Pass (Vows and Raven Story), D’Jean Jawrunner (Choya), Hilde De Bruyne (Circle of Trust). Eleven sculptures have been commissioned as a result of this travel.

She has also established and maintained relationships with these artists, promoting Yountville in the national scene.

Art Walk Tours
Our Art Walk Tours have become very popular. Commissioners Noel, Ronda, Cindy, Marita and former Commissioner Jim often give Art Walk Tours to FAM (familiarity) Tour Groups of professional writers set up through the Chamber, Golden Ticket Tours set up through Parks & Rec, Guest Tours set up through Yountville Arts & Parks and Rec and Personal Tours when asked by friends or family.

Art Walk Map
With the help of graphic designer Michael Aranson, we did a much-needed full redesign of our Art Walk Map. It’s refreshingly different with huge improvement of our sculpture images being large enough to see more clearly.

Behind the Scenes
Cindy keeps our forms and procedures updated including:
• Price List (internal)
• Sculpture Pad Index (internal)
• Completes data and orders the sculpture Plaques
• While waiting for the plaques to arrive, she mocks up a temporary marker, laminates it and places the marker at the sculpture site so information on the piece is visible to the public. I’ve given her the nickname of The Laminator for filling this important roll ☺ • Maintains the Audio Tour website which is access by the QR codes on the each sculpture plaque. This makes our Art Walk a self-guided tour 24-7.

Sculpture Poetry/Prose
Via our Literary Subcommittee we continue to receive community written prose/poetry based on sculptures on our Art Walk. Geoffrey filters them and submits copy to our subcommittee and once approved, Cindy adds to the appropriate sculpture on the Audio Tour. Not all sculptures have this addition.

Sculpture Pad Analysis
Permanent: 9 sculptures: include both Town and YA commissions Semi permanent: 4 sculptures that were donated - but can be sold Current: 16 commissioned for sale
Expired, expiring or empty pads: 9
Total 38 +1 (the mural) sculpture pads on our Art Walk

LITERARY SUBCOMMITTEE
Chair Geoffrey Leigh
Members PJ Judson and Martia Dorenbecher
Yountville Out Loud was held on Thursday, September 14th at the Community Center Plaza from 5:30-7:00 pm. Geoffrey Leigh, Chair of the subcommittee, hosted the event. About 35 people were in attendance. A diverse group of people presented, some regulars and some new voices, including Yolanta Kurkovska, a woman visiting from Poland, who sang a beautiful Polish song. Several original poems and a sonnet were read, humorous thoughts and stories shared. It was a lovely evening with wine and refreshments, creating an enjoyable atmosphere for sharing creative works by local and long distance artists.

Improvisation Sessions. Four sessions were held with 9-12 people attending each time. Some of those attending were invited to participate in the reading of three one-act plays on Thursday, September 28th in the Heritage Room. About 35 local and Bay Area people were in attendance for the 9/28 readings, including the authors and readers of the plays. The authors included three writers from Yountville (Richard Talavera, Marianne Lyon, and Geoffrey Leigh) and Dominic Triglia from Calistoga.

Handwritten Out Loud II event was held on Sunday, October 23rd, from 5:00-6:30. The program included 17 writers, most of whom were local. Another lovely chapbook (a small pamphlet) was printed with the writers works and shared with an audience of about 40 people, including three former or current Napa Valley Poet Laureates. The presentations included poetry, prosetry (a combination of poetry and prose), excerpts from novels, and a song.

The Bookmark Stories Contest, in collaboration with the Yountville Library and the Friends of the Yountville Library, is well under way. Geoffrey Leigh held two gatherings to assist people in writing such 60 word limit stories; one at the Yountville Library in September and another at the Napa Library in October. Submissions may be made from September 25th through November 6th. So far, 21 stories have been submitted. The five top stories will receive $100 each (thanks to the Friends of the Yountville Library) and have their stories printed and distributed on bookmarks through the Napa County L libraries.

Prosetry Classes Marianne Lyon and Geoffrey Leigh have been conducting a six week prosetry class at the Yountville Library with about 12 students (the numbers vary each week) to talk about and write short pieces that are shared the following week in a chapbook distributed to the participants. The recently published book by the two leaders (Prosetry Journey, 2023) containing poetry, prosetry, and short stories. The collection is used to discuss possible prompts to stimulate works by the participants. A final class will be held December 6th where those involved in the class will share their favorite works with friends and family members gathering in the Heritage Room.

MARKETING SUBCOMMITTEE
Chair Noel Resnick
Advisor Ronda Schaer
Yountville Arts Marketing Committee continues to strive toward raising the bar with robust digital and print media coverage.
• Napa Valley Life
• Yountville Chamber Newsletter
• Yountville Sun
• Napa Valley Arts/Register
• FAM Tour Coverage (Familiarity tours with digital and print media writers) • Paul Franson
• CANVAS
• Next Door
Print Highlights
Napa Valley Life
Full page layout with photos of this year’s ART, SIP & STROLL - https://issuu.com/napavalleylifemagazine/docs/nvl_food_wine_2023_emag p.15 Yountville Gallery Artist Ivan McLean -
https://issuu.com/napavalleylifemagazine/docs/nvl_summer_2023_emag p.98-99 Yountville Gallery Artist Isabelle Maynard
- https://issuu.com/napavalleylifemagazine/docs/nvl_bestof_2023_emag p.92-93 Yountville Chamber Support of YAC –Yountville Chamber of Commerce continues to support Yountville Arts in every way!
• Ongoing bi-weekly postings in Chamber Newsletter
• Yountville Chamber Visitor Guide – Hard Copy https://anyflip.com/eetu/fcmd Page 2 - Photo of Sidewalk Judge/ Page 14 - Art Walk featured as the way to begin a one day visit of Yountville -/ Page 26 - Arts page featuring Art Walk and Gallery
• Chamber Email Blast 9/23 - ‘Explore the Arts’ Experience Yountville/Napa Valley – Activities to Explore / Chamber Blogs promoting our events
• KGO Localish - Yountville was featured on a segment of ABC 7 Localish in September and the Art Walk and our audio tour is featured at 2:11 into the video.

Click the link to watch: https://abc7news.com/yountville-traveling-to-tourism-wine/13494586/ • Holidays in Yountville Gift Guide - SHOP THE YOUNTVILLE ART WALK Christmas Ornament Cover with Installations featured on the cover ornaments - ‘Who Rescued Who’, ‘Combustion’, ‘Muse with Attitude’ (Link available November 1 when Gift Guide goes live - https://www.yountvillechamber.com/holidays-in-yountville/) Yountville Sun – Ronda continues to work with Kim Beltran of the Yountville Sun making sure our community is informed of all of our events and activities. The Sun continues to print our Press Releases and photos and Kim usually adds notes to them after a conversation with Ronda. Our community keeps further up-to-date by printing our upcoming and ongoing events in the weekly calendar.

Art Walk FAM Tours
With continued support from the Chamber and their PR firm Fuller and Sander, Art Walk tours have become a part of marketing/public relations visits by writers and influencers from major print and digital publications when coming to Yountville. Tours are given by Yountville Arts Commissioners.

For example, this month:

October 16 Writer and photographer from City Style and Living Magazine and freelance writer Virginia Miller October 21 David Landis SF Bay Times https://sfbaytimes.com and Public Relations Global Network https://prgn.com. 34 PR professional CEOs with guests or spouses from the US, Africa, Asia, South America and Europe. Cindy and Marita greeted them with Peet’s Coffee, Bouchon pastries and a spirited game of Family Feud, ending with teams doing dueling impressions of the sculpture Dancing Butterflies.

PERFORMING ARTS SUBCOMMITTEE
Chairs PJ Hudson and Judy Meredith
Member Marita Dorenbecher
Legacy Roundtable
In April we held our 2nd Legacy Roundtable event. We changed the format to include a time to sip wine & socialize with guests and get to know the speakers. We explored four very interesting and fun Trailblazing Winemakers who happen to be Women: Kristin Belaire of Honig, Genevieve Jansens of Robert Mondavi, Celia Welch of Scarecrow Wine, Alison Doran of Hill Family Estates It was well attended and the program began gaining momentum with an enthusiastic audience.

The June 3rd Legacy Roundtable featured Family Wineries. We learned about the dynamics of a family winery and how this generation learned from their parents and grandparents. They recognize they are stewards of their family wineries and committed to passing that honor onto future generations. The event was sold out.

Katie Leonardini of White Hall Lane, Rich Salvestrin of Salvestrin Winery, Doug Hill from Hill Family Estates David Aurthur Long of David Arthur.

On October 26 we presented our final Legacy Roundtable of the year, The Evolution of Yountville & Napa's Culinary Scene. This roundtable discussion brought together esteemed culinary experts, including Chef Cindy Pawlcyn, Chef Peter Hall, Chef Jeffrey Jake, and front-of-house Managers Kate O'Rielly & Guy Barstow. This event shed light on the industry's transformative journey and highlighted the changes that have shaped the region's culinary landscape. This event nearly sold out the day it was announced! The Legacy Roundtable plans new events in 2024.

Scarecrow Making Contest
It’s been fun to feel embraced by all with this new program that sought to bring the community together to help beautify the community center plaza for the Fall. There were many entries, including four from our Arts Commissioners. With the help of Parks and Rec we brought in pumpkins and hay bales to make the plaza festive. We’ve observed many visitors enjoying the decorations. Important to us was the cross section of creators. They included: Community Center clubs, Public Works, Town Council, Parks & Rec, children, friends, locals and more. The press picked it up in several different publications spreading the word once again, that Yountville is a leader in the Arts.

Yountville Days Parade
This year the Arts Commission did its very first entrance into the parade in several years. We had two vehicles, one was a "decorated float/truck" again with the help of the Parks and Rec department, and we passed out little easels with paint kits that were very well received.

Summer Concerts
PJ Hudson took on the important planning and hiring of the talented musicians. We finished up the season with seven different bands playing on each alternate Sunday. Most were very well attended, and we’ve been keeping notes with ideas for changes/additions for next year. PJ was on hand for five of the seven shows to act as an MC, introducing the bands, and thanking the sponsors. With the season wrapped up, it will soon be time to research new acts for next summer, pending the 2024 budget. Stay tuned for new ideas making next year’s Summer Concert Series an even more fun experience for our community! Art, Sip & Stroll
The music at the event is better every year and this year was a perfect example. The musical performers for the Art Sip and Stroll were well received and enjoyed by all. As always and like all components of AS&S, we will continue to tweak this important component of the event.

MUSTARD FESTIVAL SUBCOMMITTEE
Chair Ronda Schaer
Member Noel Resnick
This is a new subcommittee for the Commission.

Find Your Heart in Yountville was created in 2022 as a participant of the growing Mustard Celebration that runs mid-January through March 31st each year. The Mustard Celebration is the re-birth of the former Mustard Festival of the1990s and is led by Jessel Miller of the Jessel Gallery.

Reinforcing the Town’s slogan ‘The Heart of Napa Valley’ our programs consisted of two components, one an exhibition in the Gallery with 30 artists, most from Yountville and Napa Valley, creating heart-themed works. This year our theme for the Gallery Show is The Heart of Friendship, asking artists to pair with a friend, submit a painting by each and write the story of their friendship to be posted with their paintings.

The second component of Find Your Heart in Yountville 2022 was the scattering of glass hearts created by fused glass artist Patti Wessman. Hearts were scattered in-plain-sight by our Commissioners and Samantha throughout our Art Walk on eight Saturdays during the Mustard Celebration. The community embraced the glass hearts program and we are planning to scatter more hearts (300) on weekends in February 2024.

ART, SIP & STROLL SUBCOMMITTEE
Chair Samantha Holland
Members Ronda Schaer, Noel Resnick, PJ Hudson

Art Sip & Stroll Poster Image Outside In Gallery Show, a part of Art, Sip & Stroll
Our Art, Sip & Stroll event has matured over eleven years and the 2023 AS&S was our most successful yet.

This year we selected Art Walk sculptor Ivan McLean as our featured artist. Ivan was committed to the event and also worked with us on his Gallery Show, Outside In. He was in the Gallery during AS&S and between his opening on the Thursday before and AS&S afternoon, we sold six of his interior sculptures producing $2075 in commissions to YA.

Our goals for the 2024 event include expanding our search area, bringing in new artists, tightening the jury process to improve quality, widening the tented areas around Community Center.

A few 2023 stats on Art Sip and Stroll 2023:
55 vendors X $300 Each= $16,500
935 Tasting Packages Sold x $40= $37,400
TBID (Tourism Improvement District) Grant = $10,000
Revenue $63,900 Expenses $52,124.2

ENVIRONMENTAL REVIEW
Not Applicable

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Indirectly
If yes, Identify Strategic Goal and Objective. Engaged Residents: The Town embraces our residents' commitment to community as seen through volunteerism, civic engagement, and public participation that enhances the quality of life in Yountville. Premier Destination: The Town values its residents, rich history, natural environment, culinary excellence, arts, and distinguished businesses that make our home a place people love. Quality of Life: The Town enhances the livability of Yountville by providing well-maintained public facilities, parks, and trails, and quality programs and events.

Briefly Explain Relationship to Strategic Plan Goal and Objective: The work of the Yountville Arts Commission engages residents who volunteer to be on the Commission as well as volunteer for and attend the various events provided by Yountville Arts. The Commission's work also enhances Yountville for our residents and visitors bringing a lively art scene to town with sculptures, art installations, and events.

Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 11A
Yountville Town Council Staff Report
DATE: November 7, 2023
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: John Ferons, Public Works Director / Mackenzie Anderson, Associate to Town Attorney

RECOMMENDATION

1. Receive An Update Regarding the Recent Boil Water Notice; and

2. Discuss and Consider Adopting Resolution 23-4236 Authorizing a Joint Powers Agreement by and between The Town of Yountville, California Department of Veteran Affairs and City of Napa for Shared Services Including Water Sampling and Certified Water Testing Laboratory Services.

DISCUSSION/BACKGROUND
Background:

The Town of Yountville (Town) has received two boil water notices from its water supplier in the last three months, a precautionary boil water notice on July 20th and a mandatory boil water notice on October 20th. Many of the Town’s residents and businesses may not realize, that the Town of Yountville does not own or operate the Town’s primary source of water. Those facilities, Rector Reservoir and Rector Water Treatment Plant are owned and operated by the State of California via the Department of Veteran’s Affairs (Cal-Vet). The Town purchases its water supply from Cal-Vet and distributes that water to the Town’s water customers via the Town’s water distribution system. Both entities are regulated by separate permits issued by the California State Water Resources Control Board, Division of Drinking Water (DDW). Each of those permits requires rigorous sampling, testing, and reporting to the DDW by each agency to ensure the water Cal-Vet makes is safe for consumption and the Town maintains the quality of that water as it is delivered to the Town water customers.

When either of the two entities, Cal-Vet and/or the Town, receives the results of a failed test, the DDW orders the agency with the failed test to issue a Boil Water Notice to its customers to ensure the utmost safety to the water consumer. For the two recent events, it was Cal-Vet who received failing test results which caused DDW to order Cal-Vet to issue a Boil Water Notice to its water customers. Since the Town is a water customer of CalVet, the Town received the Boil Water Notice. As a permit holder for water distribution, the Town is then obligated to pass that Boil Water Notice to all of its water customers. Currently, the Town manages a total of 838 water connections to the Town’s system so all 838 customers are subject to the Boil Water Notice.

The following background information may be helpful for understanding the various testing/sampling routines for each agency in general terms under existing conditions:

Cal-Vet Sampling/Testing Schedule:
• Constant Monitoring
o Chlorine Residuals at Treatment Plant
• Weekly at Rector, 10” main @ Museum, Main Kitchen & Hydro Station o Total & Fecal (E.coli) Coliform
• Monthly Raw Water Sample from Rector in addition to regular weekly samples. o Coliform
• Quarterly at Four locations at Vet’s Home (after tank) o Disinfection Byproducts
Town of Yountville Sample/Testing Schedule:
• Weekly at Various Locations in Town (north, central, and south) o Chlorine Residuals
• Monthly at Monroe, Larkspur and Yountville Crossroad
• Total & Fecal (E.coli) Coliform Monthly at Monroe
o General Physical
• Quarterly at Monroe and Vet’s Park
o Disinfection Byproducts
• Quarterly Raw Water Sample from Well
In the samples and tests listed above, it is the Coliform test that may trigger a Boil Water Notice. Each Coliform test takes 24 hours to be grown in a laboratory. A positive fecal Coliform test indicates the presence of e-Coli in the water sample. A positive test triggers the local agency, Cal-Vet (or Town) to conduct follow-up samples at the same locations and the DDW orders the local agency to issue the Boil Water Notice. Two consecutive samples have to be tested and found to be negative for coliforms in order for the Boil Water Notice to be lifted.

It is important to note however, potable water as regulated by the State requires a detectable chlorine residual in the water to be 0.2 to 4.0 parts per million. When the chlorine residual is in the proper range, the chances of a positive fecal (E.coli) test results are significantly reduced to near zero.

This was the case for the most recent Boil Water Notice. Cal-Vet had four positive e-Coli test results, one at Rector Water Treatment Plant and three at the Vet’s Home. These were reported to DDW who then ordered Cal-Vet to issue a Mandatory Boil Water Notice to all of Cal-Vet’s water customers. The Town of Yountville, being one of those customers, received the Mandatory Boil Water Notice and then as the permitted water distributer, passed that Mandatory Boil Water Notice onto the Town water customers. However, during this time, the chlorine residual of the water coming out of Rector Water Treatment Plant remained at 1.0 ppm, within the proper range, indicating perhaps an issue with the sample and/or test process.

With the Boil Water Notice in place, both Cal-Vet and the Town took samples on two consecutive days and all of the subsequent samples tested negative. Those results were reported to DDW and DDW allowed the Boil Water Notice to be lifted.

Discussion:

Town staff is deeply concerned about any Boil Water Notice the Town receives because staff is committed to the health and safety of our community, which remains the highest priority. Staff also recognizes the impacts that are created for our residents and businesses due to these notices, especially with two notices in the last three months.

The State Water Board, Division of Drinking water has also expressed that they intend to work with the Town of Yountville and the California Veteran’s Home to identify causes of the contaminated samples and solutions to those causes. They are planning further outreach in advance of and in addition to, their routine scheduled sanitary survey.

In an effort to create immediate change, the Town is proposing to partner with the City of Napa Utilities Department to provide certified laboratory testing services. In this proposed scenario, both the Town and CalVet will send the Coliform samples to the City of Napa certified laboratory at the Edward I. Barwick Jamieson Canyon Water Treatment Plant located in American Canyon. The City of Napa would provide certified staff and the laboratory to process the samples on a weekly basis Monday to Wednesday each week. This service will suit the needs of both Cal-Vet and the Town.

In addition to enlisting City of Napa’s laboratory services, the Town will also begin taking water samples at two Cal-Vet locations, one at Rector Water Treatment Plant (upstream from the Town’s connection) and one at the 10-inch main at Napa Valley Museum at the Vet’s Home (downstream from the Town’s connection). These samples will not supplant the need for Cal-Vet to take their permit-required samples at those locations, rather it will provide additional test results to be used by DDW when considering the need for a Boil Water Notice.

Proposed Revisions
Combination Cal-Test and City of Napa Laboratory(s)
Cal-Vet Sampling/Testing Schedule:
• Constant Monitoring
o Chlorine Residuals at Treatment Plant (Cal-Vet In-House) • Weekly at Rector, 10” main @ Museum, Main Kitchen & Hydro Station o Total & Fecal (E.coli) Coliform (City of Napa)
• Monthly Raw Water Sample from Rector in addition to regular weekly samples o Total & Fecal (E.coli) Coliform (City of Napa)
• Quarterly at Four locations at Vet’s Home
o Disinfection Byproducts (Cal-Test)
Town of Yountville Sample/Testing Schedule:
• Weekly at Cal-Vet Rector & 10” Main @ Museum (this will NOT replace Cal-Vet’s role to take their samples at these locations)
o Total & Fecal (E.coli) Coliform (City of Napa)
• Weekly at Monroe, Larkspur and Yountville Crossroad
o Total & Fecal (E.coli) Coliform (City of Napa)
• Weekly at Various Locations
o Chlorine Residuals (Town In-House)
• Monthly at Monroe, Larkspur and Yountville Crossroad
o Total & Fecal (E.coli) Coliform (City of Napa)
o General Physical (Cal-Test)
• Quarterly at Monroe and Vet’s Park
o Disinfection Byproducts (Cal-Test)
• Quarterly Raw Water Total & Fecal (E.coli) Coliform Sample from Well (City of Napa) Another countermeasure the Town is initiating will be the continuous chlorine monitoring at the primary location where the Town receives water from the Cal-Vet system. This location is in the parking lot of Town Hall which has the necessary electrical and sewer infrastructure to support a continuous chlorine monitoring system. In future scenarios, if Cal-Vet receives a positive Coliform test AND the Town can show that the water it is receiving has chlorine residuals within the acceptable range, the DDW may not have to issue a Boil Water Notice for the Town’s distribution system and leaving the boil water to the Cal-Vet system only.

The mechanism for the three agencies to combine efforts for shared services would be a Joint Powers Agreement as described in the following action section.

Proposed Action: The Joint Exercise of Powers Act (Government Code section 6500, et seq.) (the “JPA Act”) authorizes public agencies, including local agencies and state departments, to enter into agreements to jointly exercise any power common to them as well as additional powers granted under the JPA Act. Under the JPA Act, agencies may elect to carry out the terms of the agreement themselves or create a separate agency or entity to do so.

The Town of Yountville, the City of Napa, and California Department of Veterans Affairs (“CalVet”) (owning and operating the Veterans Home – Yountville) have negotiated the proposed joint powers agreement for the coordination and provision of shared water sampling and certified water testing laboratory services (the “Agreement”). The Agreement does not create a separate agency or entity. To take effect, the Agreement will need to be approved by the Town Council, as well as the governing bodies of the City of Napa and CalVet.

The presented resolution will approve the Agreement and authorize the Mayor to execute the Agreement on the Town’s behalf. The resolution will also authorize the Town Manager to modify the Agreement as necessary to reach agreement with the other parties.

ENVIRONMENTAL REVIEW
Staff considers the Agreement to be exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3) (common sense exception) as no physical changes to the environment are proposed in connection with this Agreement for shared water sampling and testing services. To the extent this Agreement is a Project under CEQA, it is categorically exempt pursuant to CEQA Guidelines sections 15301 (existing facilities), 15306 (information gathering), and 15309 (inspections), as the Agreement is limited to sampling and testing for water quality within existing public utility facilities, involving no expansion of use or disturbance to any environmental resource.

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? 61-4505-4210
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

The Town's leadership maintains an open-minded, forward-thinking decision-making process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Town Leadership recognizes the impact a Boil Water Notice has on Town residents and businesses and is taking pro-active action to reduce the potential of future boil water notices with the goal of maintaining the quality of life and livability of Yountville.

Town of Yountville
Resolution Number 23-4236

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF YOUNTVILLE

APPROVING, AUTHORIZING, AND DIRECTING THE EXECUTION OF A JOINT

EXERCISE POWERS AGREEMENT BY AND AMONG THE TOWN OF YOUNTVILLE,

THE CITY OF NAPA, AND THE CALIFORNIA DEPARTMENT OF VETERANS

AFFAIRS FOR SHARED WATER SAMPLING AND TESTING SERVICES, AND

FINDING THE AGREEMENT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT
Recitals
A. The Joint Exercise of Powers Act, comprising Articles 1 through 4 of Chapter 5 of Division 7 of Title 1 (commencing with section 6500) of the California Government Code (the “JPA Act”), authorizes public agencies to enter into a joint exercise of powers agreement to jointly exercise any power common to them as well as additional powers granted under the JPA Act.

B. The Town of Yountville, the City of Napa, and the California Department of Veterans Affairs (“CalVet”) desire to enter into an agreement to coordinate the sharing of water sampling and certified water testing laboratory services pursuant to the JPA Act.

C. The Town Council desires to approve the execution of the Joint Powers Agreement by and between the Town of Yountville, the City of Napa, and CalVet (the “Agreement”), attached hereto as Exhibit A and incorporated herein by reference, to coordinate the shared water sampling and testing services described above.

Now therefore, the Town Council of the Town of Yountville does ordain as follows:

SECTION 1. RECITALS: The foregoing recitals are true and correct and are incorporated into the findings herein.

SECTION 2. APPROVAL OF AGREEMENT: The Town Council hereby approves the Agreement in substantially the same form on file with the Town Clerk. The Mayor is hereby authorized and directed to execute in the name of and on behalf of the Town the final form of the Agreement, and the Town Clerk is hereby authorized and directed to attest to the final form of the Agreement.

Execution of the Agreement by the Mayor shall be conclusive evidence of the approval of any changes therein or additions thereto.

SECTION 3. AUTHORIZATION TO MAKE MODIFICATIONS: The Town Manager or their designee is hereby authorized to modify the Agreement as necessary to reach agreement with the other parties, subject to the approval of the City of Napa and CalVet.

SECTION 4. CEQA FINDINGS: The Town Council finds the Agreement to be exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3) (common sense exception) as no physical changes to the environment are proposed in connection with this Agreement for shared water sampling and testing services. To the extent this Agreement is a Project under CEQA, it is categorically exempt pursuant to CEQA Guidelines sections 15301 (existing facilities), 15306 (information gathering), and 15309 (inspections), as the Agreement is limited to sampling and testing for water quality within existing public utility facilities, involving no expansion of use or disturbance to any environmental resource.

SECTION 5. SEVERABILITY: If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held to be invalid or unconstitutional by the final decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The Town Council declares that it would have adopted this Resolution, and each section, subsection, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, phrases or portions might be declared invalid or unconstitutional.

SECTION 6. EFFECTIVE DATE: This Resolution shall take effect immediately upon its passage and adoption.

SECTION 7. CERTIFICATION: The Town Clerk shall certify to the passage and adoption of this Resolution and shall give notice of its adoption as required by law. Within 15 days from the date of passage of this Resolution, the Town Clerk shall post a copy of the Resolution in accordance with California Government Code in at least three public places in the Town.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Yountville held on the 7th day of November 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________
Margie Mohler, Mayor
ATTEST:
_____________________
Eddy Gomez, Town Clerk
325216.2 1

JOINT POWERS AGREEMENT BETWEEN
TOWN OF YOUNTVILLE, CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS and CITY OF NAPA for SHARED SERVICES INCLUDING

WATER SAMPLING AND CERTIFIED WATER TESTING LABORATORY SERVICES This Joint Powers Agreement (hereinafter “Agreement”) is made and entered into by and between the TOWN OF YOUNTVILLE, a municipal corporation (hereinafter "Yountville"), the CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS, a public corporation and department of the State of California (hereinafter “Cal-Vet”), owning and operating the Veterans’ Home of California – Yountville located at 260 California Dr., Yountville CA, and the CITY OF NAPA, a municipal corporation (hereinafter "Napa") [individually, Town of Yountville, California Department of Veterans Affairs, and City of Napa may be identified as “a Party,” or collectively, as “the Parties”].

RECITALS
A. Yountville, Cal-Vet and Napa are each a “public agency” as defined by Government Code section 6500.

B. Cal-Vet owns and operates the Veterans’ Home of California -- Yountville located at 260 California Dr., Yountville CA.

C. The Parties are each responsible for water treatment and distribution services within their respective jurisdictions, and as more particularly described in this Agreement.

D. Yountville and Cal-Vet are seeking to coordinate water sampling and testing activities to limit variables in the sampling and testing process and to use a single, certified water testing laboratory.

E. Napa owns and operates a water testing laboratory with the required certification, staff with expertise in the matter and currently has the capacity to assist Yountville and Cal-Vet with water sample testing.

F. Due to their proximity to one another and similar organizational structures, the Parties wish to cooperate to and provide mutual shared services to one another as described in the Scope of Services attached hereto as Exhibit “A” and incorporated herein by reference.

G. The Parties desire to enter into this Agreement in accordance with the provisions of the Joint Exercise of Powers Act (Government Code sections 6500, et seq.), in particular the immunity protections of Government Code section 6513, and the provisions of Government Code sections 895 through 895.8.

NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND CONDITIONS IDENTIFIED HEREIN, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. SCOPE OF SERVICES. Napa shall perform those services described in Exhibit “A,” attached hereto and incorporated herein by reference, upon request by the Authorized Representative of Yountville and/or the Authorized Representative of CalVet, in accordance with the terms and conditions contained in this Agreement.

Agreement – Town of Yountville, California Department of Veterans Affairs And City of Napa Water Sampling And Certified Water Testing Laboratory Services 325216.2 2

2. ACCESS. Cal-Vet shall provide Yountville full access to Cal-Vet’s testing nodes at Rector Water Treatment Plant and the Napa Valley Museum, and Yountville and Cal-Vet shall provide Napa full access to all their testing nodes on each of their respective water systems.

3. BILLING AND PAYMENT. In order to request payment for services provided in accordance with this Agreement, Napa shall submit monthly invoices to Yountville and Cal-Vet, separately, identifying the services performed and the charges therefor, based upon the payment provisions (set forth in Exhibit "B,” attached hereto and incorporated herein by reference). Yountville and Cal-Vet, separately, shall make payment to Napa for services performed in accordance with this Agreement within thirty days after receipt of invoice. If Yountville and/or Cal-Vet disputes any portion of a request for payment from Napa, Yountville and/or Cal-Vet shall provide written notice of the dispute to Napa within thirty days after receipt of invoice.

4. AUTHORIZED REPRESENTATIVES.
4(A). Yountville’s Authorized Representative. All services performed by Yountville shall be performed by, or under the supervision of, the Public Works Director, unless otherwise designated in writing by Yountville’s authorized representative or the Town Manager of the Town of Yountville.
4(B). Cal-Vet’s Authorized Representative. All services performed by Cal-Vet under this Agreement shall be performed by, or under the supervision of, Cal-Vet’s Authorized Representative, the Veteran's Home – Yountville Administrator, unless otherwise designated in writing by Cal-Vet’s Authorized Representative. 4(C). Napa’s Authorized Representative. All services performed by Napa shall be performed by, or under the supervision of, the Utilities Director, unless otherwise designated in writing by Napa’s authorized representative or the City Manager of the City of Napa.

5. INFORMATION AND DOCUMENTATION.
5(A). Accounting Records. Yountville, Cal-Vet and Napa shall maintain all accounting records related to this Agreement in accordance with generally accepted accounting principles and state law requirements, and in no event for less than four years. The accounting records to be maintained in accordance with this Agreement shall include, at a minimum, documents which support Yountville, Cal-Vet and Napa’s costs and expenses related to this Agreement, including documentation of requests for services, services performed, invoices, and payments. Each Party’s accounting records shall be made available to the other Party within a reasonable time after request, during normal business hours.
5(B). Ownership of Work Product. All original documents prepared by any Party in performing under this Agreement (including its employees and agents) for this Agreement (“work product”), whether complete or in progress, shall become the property Agreement – Town of Yountville, California Department of Veterans Affairs And City of Napa Water Sampling And Certified Water Testing Laboratory Services 325216.2 3
of that Party, and shall be given to the other Parties at the completion of services, or upon demand by another Party. Each Party shall have a right to make and keep copies of the work product.

6. RELATIONSHIP BETWEEN THE PARTIES. Yountville, Cal-Vet and Napa are each an independent “public agency,” as defined by Government Code section 6500, and this Agreement does not create a separate legal entity. Each Party shall, at all times, remain an independent public agency solely responsible for all acts of its employees or agents, including any negligent acts or omissions. Each Party shall be solely responsible for calculating, withholding, and paying all federal, state, and local taxes as required by law. 6(A). Yountville (including its employees and agents) is not Cal-Vet’s nor Napa’s agent and shall have no authority to act on behalf of Cal-Vet or Napa, nor to bind Cal-Vet or Napa to any obligation whatsoever, unless Cal-Vet and/or Napa provides prior written authorization to Yountville. Yountville is not an officer or employee of Cal-Vet nor Napa, and Yountville shall not be entitled to any benefit, right, or compensation other than that provided in this Agreement.
6(B). Cal-Vet (including its employees and agents) is not Yountville’s nor Napa’s agent and shall have no authority to act on behalf of Yountville or Napa, nor to bind Yountville or Napa to any obligation whatsoever, unless Yountville and/or Napa provides prior written authorization to Cal-Vet. Cal-Vet is not an officer or employee of Yountville nor Napa, and Cal-Vet shall not be entitled to any benefit, right, or compensation other than that provided in this Agreement.
6(C). Napa (including its employees and agents) is not Yountville’s nor Cal-Vet’s agent, and shall have no authority to act on behalf of Yountville’s or Cal-Vet’s, nor to bind Yountville and Cal-Vet to any obligation whatsoever, unless Yountville and/or Cal-Vet provides prior written authorization to Napa. Napa is not an officer or employee of Yountville and/or Cal-Vet, and Napa shall not be entitled to any benefit, right, or compensation other than that provided in this Agreement.

7. LIABILITY FOR PERMIT VIOLATIONS. Notwithstanding any other provision herein, in no event shall a Party be liable for any regulatory violation or fine alleged or filed against any other Party by any regulatory authority, unless such violation or fine arises out of that Party’s gross negligence or willful misconduct.

8. COMPLIANCE WITH LAW. Each Party shall comply with all applicable legal requirements including all federal, state, and local laws (including ordinances and resolutions), whether or not said laws are expressly stated in this Agreement.

9. INSURANCE AND BONDS.
9(A). Each Party shall, throughout the duration of this Agreement, maintain insurance (including, for the purpose of this section, self-insurance or coverage under a selfinsurance pool) to cover each of their respective interests related to work performed Agreement – Town of Yountville, California Department of Veterans Affairs And City of Napa Water Sampling And Certified Water Testing Laboratory Services 325216.2 4
under this Agreement (including coverage for their employees and agents). Concurrently with the execution of this Agreement, and prior to the commencement of any services, each Party shall provide the other with written proof of insurance (including selfinsurance or self-insurance pool coverage) (certificates and endorsements), in a form acceptable to the other Parties. Each Party shall provide substitute written proof of insurance no later than 30 days prior to the expiration date of any insurance coverage required by this Agreement.
9(A)(1). Commercial General Liability (with coverage at least as broad as ISO form CG 00 01 01 96) coverage in an amount not less than $1,000,000 general occurrence for general liability, bodily injury, personal injury and property damage. Each Party shall name the other Parties as an additional covered party or additional insured.
9(A)(2). Automobile Liability (with coverage at least as broad as ISO form CA 00 01 07 97, for “any auto”) coverage in an amount not less than $1,000,000 per accident for bodily injury and property damage.
9(A)(3). Workers’ Compensation coverage as required by the State of California.

10.PRIVILEGES, IMMUNITIES AND OTHER BENEFITS. In accordance with California Government Code section 6513, all of the privileges and immunities from liability, all exemptions from laws, ordinances and rules, and all pension, relief, disability, workmen’s compensation, and other benefits which apply to the activity of the trustees, officers, employees or agents of the Parties when performing their functions within the territorial limits of their respective public agencies, shall apply to them to the same degree and extent while engaged in the performance of any of their functions and duties associated with performance of this Agreement.

11. INDEMNIFICATION. Except as provided in Section 7, Yountville, Cal-Vet and Napa shall defend, indemnify and hold harmless each other as well as their respective officers, agents and employees from any claim, suit, loss or liability including without limitation, those for personal injury (including death) or damage to property, arising out of any acts or omissions of that Party or its officers, agents or employees when performing any activities or obligations required of that Party under this Agreement. Yountville, Cal-Vet and Napa shall cooperate with one another in the defense of any action required by this section. All indemnity agreements provided for in this Agreement shall survive the termination of the Agreement, for the period of time allowed by the applicable statute of limitation during which the claim creating the indemnity obligation may be filed with a court of competent jurisdiction.
11(A). In the event that any employee, agent, contractor, subcontractor of a Party (the “Hiring Party”) providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“CalPERS”) to be eligible for enrollment in CalPERS as an employee of another Party (the “Non-Hiring Party”), the Hiring Party shall indemnify, defend, and hold harmless the Agreement – Town of Yountville, California Department of Veterans Affairs And City of Napa Water Sampling And Certified Water Testing Laboratory Services 325216.2 5
Non-Hiring Party for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of that employee, agent, contractor, or subcontractor, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the Non-Hiring Party.

12.TERM OF THE AGREEMENT. The term of this Agreement shall commence on the date last signed by the Parties, below, and shall continue for a period of one (1) year. This Agreement shall automatically renew on an annual basis after the initial one (1) year term.

This Agreement may be terminated by either party without cause upon thirty (30) days written notice to the other party. If either party exercises its right to terminate this Agreement in accordance with this paragraph, Yountville and Cal-Vet shall pay Napa for all services performed in accordance with this Agreement, through and including the date of termination, but not to exceed the payments according to the rates specified in Exhibit “B.”

13.DEFAULT. If any Party (“Demanding Party”) has a good faith belief that another Party (“Defaulting Party”) is not complying with the terms of this Agreement, the Demanding Party shall give written notice of the default (with reasonable specificity) to the Defaulting Party, and demand the default to be cured within ten days of the notice. If: (a) the Defaulting Party fails to cure the default within ten days of the notice, or, (b) if more than ten days are reasonably required to cure the default and the Defaulting Party fails to give adequate written assurance of due performance within ten days of the notice, then (c) the Demanding Party may terminate this Agreement upon written notice to the Defaulting Party.

14.NOTICES. All notices required or contemplated by this Agreement shall be in writing and shall be delivered to the respective Party as set forth in this section. Communications shall be deemed to be effective upon the first to occur of: (a) actual receipt by a Party’s Authorized Representative, or (b) actual receipt at the address designated below, or (c) three working days following deposit in the United States Mail of registered or certified mail sent to the address designated below. The Authorized Representative of either Party may modify their respective contact information identified in this section by providing notice to the other Party.

To Yountville:

Town of Yountville
Attn: John Ferons, Public Works Director
6550 Yount Street
Yountville, CA 94599
Telephone: (707) 944-8851
To Cal-Vet:

California Department of Veterans Affairs
Veteran’s Home – Yountville Administrator
Attn: Lisa Peake
260 California Dr Yountville 94599
Telephone: (707) 337-1046
Agreement – Town of Yountville, California Department of Veterans Affairs And City of Napa Water Sampling And Certified Water Testing Laboratory Services 325216.2 6
To Napa:

City of Napa, Utilities Department
Attn: Phil Brun, Utilities Director
P.O. Box 660
Napa, CA 94559
Telephone: (707) 257-9316

15.HEADINGS. The heading titles for each paragraph of this Agreement are included only as a guide to the contents and are not to be considered as controlling, enlarging, or restricting the interpretation of the Agreement.

16.SEVERABILITY. If any term of this Agreement (including any phrase, provision, covenant, or condition) is held by a court of competent jurisdiction to be invalid or unenforceable, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in full force and effect; provided, however, this paragraph shall not be applied to the extent that it would result in a frustration of the Parties’ intent under this Agreement.

17.GOVERNING LAW, JURISDICTION, AND VENUE. The interpretation, validity, and enforcement of this Agreement shall be governed by and interpreted in accordance with the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of Napa.

18.ASSIGNMENT AND DELEGATION. This Agreement, and any portion thereof, shall not be assigned or transferred, nor shall any of either Party’s duties be delegated, without the written consent of the other Parties. Any attempt to assign or delegate this Agreement without the written consent of the other Parties shall be void and of no force or effect. A consent to one assignment shall not be deemed to be a consent to any subsequent assignment.

19.MODIFICATIONS. This Agreement may not be modified orally or in any manner other than by an agreement in writing signed by all Parties.

20.WAIVERS. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement.

21.ENTIRE AGREEMENT. This Agreement, including all documents incorporated herein by reference, comprises the entire integrated understanding between the Parties concerning the services described herein. This Agreement supersedes all prior negotiations, agreements, and understandings regarding this matter, whether written or oral. The documents incorporated by reference into this Agreement are complementary; what is called for in one is binding as if called for in all.

Agreement – Town of Yountville, California Department of Veterans Affairs And City of Napa Water Sampling And Certified Water Testing Laboratory Services 325216.2 7

22.EACH PARTY’S ROLE IN DRAFTING THE AGREEMENT. Each Party to this Agreement has had an opportunity to review the Agreement, confer with legal counsel regarding the meaning of the Agreement, and negotiate revisions to the Agreement. Accordingly, no Party shall rely upon Civil Code section 1654 in order to interpret any uncertainty in the meaning of the Agreement.

23.SIGNATURES. The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of Yountville, Cal-Vet and Napa. This Agreement shall inure to the benefit of and be binding upon the Parties hereto and their respective successors and assigns.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first above written.

TOWN OF YOUNTVILLE: CALIFORNIA DEPARTMENT OF VETERANS
AFFAIRS:
___________________________________
(Signature) (Signature)
Bradford Raulston, Town Manager Name, Title
CITY OF NAPA:
(Signature)
Steve Potter, City Manager
APPROVED AS TO FORM:
___________________________________
(Signature) (Signature)
Name, Title Name, Title
(Signature)
Name, Title
Agreement – Town of Yountville, California Department of Veterans Affairs And City of Napa Water Sampling And Certified Water Testing Laboratory Services 325216.2 8
EXHIBIT "A"

SCOPE OF WORK
AND

SCHEDULE OF PERFORMANCE
Water Sampling Services provided to Cal-Vet from Yountville:

Personnel: One Primary State Certified Sample Collector; D2 Certified or Above One Secondary State Certified Sample Collector; D2 Certified or Above Samples/Frequency: Regulatory Compliant Single Sample Collection Procedure Research Bacteriological Samples;
• 2 samples every week from Cal-Vet’s Nodes 1 and 2
Location: Two Locations Total;
• 1. Cal-Vet’s Node 1; Rector Water Treatment Plant
• 2. Cal-Vet’s Node 2; 10-inch Main @ Napa Valley Museum Deliver to Lab: Edward I. Barwick Jamieson Canyon Water Treatment Plant Certified Water Testing Lab
270 Kirkland Ranch Road, American Canyon
Certified Water Testing Laboratory Services provided to Yountville from Napa:

Personnel: State Certified Lab Technician(s);
Samples/Frequency: Regulatory Bacteriological Samples;
• 3 samples first week of the month from Yountville’s Nodes 1 – 3 Research Bacteriological Samples;
• 2 samples every week from Cal-Vet’s Nodes 1 and 2
• 3 samples each subsequent week after the first week of the month from Yountville’s Nodes 1 – 3
Locations: Five Locations Total;
• 1. Cal-Vet’s Node 1; Rector Water Treatment Plant
• 2. Cal-Vet’s Node 2; 10-inch Main @ Napa Valley Museum • 3. Yountville’s Node 1; Monroe St
• 4. Yountville’s Node 2; Yountville Crossroad
• 5. Yountville’s Node 3; Larkspur St.

Agreement – Town of Yountville, California Department of Veterans Affairs And City of Napa Water Sampling And Certified Water Testing Laboratory Services 325216.2 9
Deliver to Lab: Yountville to Deliver to:

Edward I. Barwick Jamieson Canyon Water Treatment Plant Certified Water Testing Lab
270 Kirkland Ranch Road, American Canyon
Certified Water Testing Laboratory Services provided to Cal-Vet from Napa:

Personnel: State Certified Lab Technician(s);
Samples/Frequency: Regulatory Bacteriological Samples;
• 4 samples first week of the month from Cal-Vet’s Nodes 1 - 4 • 1 sample each subsequent week after the first week of the month from Cal-Vet’s Node 1.

Research Bacteriological Samples;
• 3 samples each subsequent week after the first week of the month from Cal-Vet’s Nodes 2 - 4
Locations: Four Locations Total;
• 1. Cal-Vet’s Node 1; Rector Water Treatment Plant
• 2. Cal-Vet’s Node 2; 10-inch Main @ Napa Valley Museum • 3. Cal-Vet’s Node 3; Main Kitchen
• 4. Cal-Vet’s Node 4; Hydro Station
Deliver to Lab: Cal-Vet to Deliver to:

Edward I. Barwick Jamieson Canyon Water Treatment Plant Certified Water Testing Lab
270 Kirkland Ranch Road, American Canyon
Note: All of the testing described above is for bacteriological samples only. All other tests for General Physical Properties and Disinfection Byproducts are to be performed under each agency’s separate contract with an independent lab, NOT the City of Napa Lab.

Additional Shared Services, not included in the scope of this agreement may be authorized using the form in Exhibit “C”.

Agreement – Town of Yountville, California Department of Veterans Affairs And City of Napa Water Sampling And Certified Water Testing Laboratory Services 325216.2 10
EXHIBIT "B"

COMPENSATION RATES AND CHARGES
Napa
Certified Water Treatment Laboratory = $___.__ hourly by 1/4 hour increments Certified Laboratory Technician = $__.__ hourly by 1/4 hour increments Charges for vehicles and heavy equipment shall be based upon an average hourly use rate established for various classes of vehicles as determined by Napa.

Rates are as of July 1, 2023 and are subject to change based on actual cost of staff.

Agreement – Town of Yountville, California Department of Veterans Affairs And City of Napa Water Sampling And Certified Water Testing Laboratory Services 325216.2 11
EXHIBIT "C"

ADDITIONAL WORK AUTHORIZATION
The Town of Yountville requests additional work and services, outside the scope of work listed in Exhibit “A” in the agreement between the Town of Yountville and City of Napa.

This form shall be approved and signed by the Town of Yountville Public Works Director prior to commencing additional work.

Additional work description:

Estimate of hours (including staff and vehicles:

Estimate of costs (including materials):

TOWN OF YOUNTVILLE:
(Signature)
John Ferons, Public Works Director

Yountville City CouncilNovember 7, 2023

Yountville City Council
November 7, 2023