Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: {{section.number}}D
Yountville Town Council Staff Report
DATE: November 21, 2023
TO: Mayor and Town Council
FROM: Brad Raulston, Town Manager
PREPARED BY: Eddy Gomez, Town Clerk
RECOMMENDATION
Consider and Discuss Approving the Proposed Town Council Meeting Calendar for Calendar Year 2024, Approving Closing Town Offices for Winter Break Holidays in 2023 and 2024, and Approving Request to Cancel the Town Council Regular Meetings scheduled for December 19, 2023 and January 2, 2024.
DISCUSSION/BACKGROUND
In anticipation of the end of the 2023 calendar year, Town staff are proposing a draft schedule to accommodate the regular first and third Tuesday meetings throughout the year, with a few adjustments to account for holidays and other considerations. In addition to the meeting calendar, staff is also considering the closure of Town offices to the public during the winter holidays week in both 2023 and 2024. The following is an overview of the proposed calendar and office closure:
Regular Meetings:
Town Council meetings will be held on the first and third Tuesday of each month, as is customary.
Canceled Meetings:
The second meeting in August (August 20, 2024) and the first meeting in September (September 3, 2024) are proposed to be canceled to provide a legislative break.
Special meetings may be scheduled throughout the year as needed. Advance notice will be given to all council members and relevant stakeholders.
Holiday Adjustments:
Meetings that fall after recognized holidays will be rescheduled as needed based on agenda items requiring Council action. Potential adjusted dates are as follows:
January 15, 2024
February 19, 2024
April 2, 2024
November 11, 2024
Christmas Week Office Closure:
In addition to the meeting calendar, staff is recommending the closure of Town offices to the public during the Winter Holiday break in 2023 (December 27 through December 29) and 2024 (December 23, 26 and 27). This closure is intended to allow staff members to observe the holidays and engage in necessary year-end activities.
Essential services will continue to operate, and public notices will be provided well in advance to inform residents about any potential impacts.
Approving reclassification of the Finance Director/Treasurer position to Administrative Services Director including new job description and new employment agreement; ratify the appointment of Celia King to the position.
Request to Cancel the Town Council Regular Meetings for December 19, 2023 and January 2, 2024:
Town staff also requests approval to cancel the Town Council Regular Meetings scheduled for December 19, 2023, and January 2, 2024.
ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)
FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal
STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Indirectly
If yes, Identify Strategic Goal and Objective. Visionary Leadership: The Town's leadership maintains an openminded, forward-thinking decision-making process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.
Briefly Explain Relationship to Strategic Plan Goal and Objective. By planning all Council meetings in advance, the Council, staff and public can plan accordingly preparing for all Town Council meetings held for the year.