Agenda packet — Yountville City Council, January 16, 2024

Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Packet
Tuesday, January 16, 2024
3:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

MEETING SCHEDULE AND HOW TO VIEW AGENDA
for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

MEETING SCHEDULE AND HOW TO VIEW AGENDA
Meeting Schedule and Location: The Town Council meets on the first and third Tuesday of the month at 3:00 p.m. at 3:00 p.m. in Town Council Chambers, located at 6550 Yount Street, Yountville, California, 94599.

How to View the Agenda: The Agenda and associated staff reports may be viewed online by visiting the Town’s website at www.townofyountville.com/meetings and clicking on HTML Agenda.

How to Watch the Meeting: The Town Council and other Town Legislative Bodies’ meetings can be watched live in three different ways:

On the Town’s Streaming Media Player at www.townofyountville.com/livevideo.

On the Town’s YouTube Channel at www.townofyountville.com/youtube.

On local cable TV Channel 28.

PROVIDING PUBLIC COMMENT
Members of the public are welcome to attend the Town Council meetings to provide public comment in person. Members of the public may also submit public comment online via the Town’s public comment email address [email protected]. Please include in the subject line “COMMENT TO COUNCIL”. Any written testimony submitted by 4:00 p.m. the Monday before the meeting will be shared to the Council Members electronically and will be added to the record. Any Public Comment received after the 4:00 p.m. deadline will be added to the record after the Town Council meeting has concluded.

HOW TO APPEAL
A person who is dissatisfied with a decision of the Town Council may have the right to a review of the decision by a Court. California Code of Civil Procedure Section 1094.5 and 1094.6 generally limits the time within which a decision of the Town Council may be judicially challenged. If a person challenges a decision in Court, he or she may be limited to raising only those issues raised at the Public Meeting described in this notice, or in written correspondence delivered to the Town Council at, or before, the Public Meeting.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. COUNCIL MEMBER ANNOUNCEMENTS

6. PROCLAMATIONS AND RECOGNITIONS

7. NONAGENDA PUBLIC COMMENT
Members of the public are entitled to speak for 5 minutes per speaker on matters of municipal concern not on the agenda, during consideration of that portion of the meeting agenda entitled “Public Comment” when the Mayor calls that item.

However, the Mayor has the discretion to limit speaking time when it is reasonable under the circumstances, including when there are many items on the agenda or a high volume of members of the public who intend to speak. The Mayor also has the discretion to extend the time to speak. The Mayor shall limit or extend speaking time in a consistent manner that is not based on the content or viewpoint of the speech. The Council may; however, briefly respond to statements made or questions posed by the public, ask for clarification from staff, refer the matter to staff, request staff to report back on the matter, or request staff to place the matter on a future agenda.

Members of the public may also submit Public Comment on matters of municipal concern not on the agenda via email at and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

How to View the Agenda: The Agenda and associated staff reports may be viewed online by visiting the Town’s website at www.townofyountville.com/meetings and clicking on HTML Agenda.

How to Watch the Meeting: The Town Council and other Town Legislative Bodies’ meetings can be watched live in three different ways:

On the Town’s Streaming Media Player at www.townofyountville.com/livevideo.

On the Town’s YouTube Channel at www.townofyountville.com/youtube.

On local cable TV Channel 28.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. COUNCIL MEMBER ANNOUNCEMENTS

6. PROCLAMATIONS AND RECOGNITIONS

Members of the public may also submit Public Comment on matters of municipal concern not on the agenda via email at [email protected].
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written correspondence delivered to the Town Council at, or before, the Public Meeting.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. COUNCIL MEMBER ANNOUNCEMENTS

6. PROCLAMATIONS AND RECOGNITIONS

Members of the public may also submit Public Comment on matters of municipal concern not on the agenda via email at [email protected].

8. CONSENT CALENDAR
A. Receive and File November 2023 Monthly Financial Report B. Receive and File December 2023 Monthly Financial Report C. Waive Second Reading and Adopt Ordinance Number 23526 Amending the Town of Yountville’s Zoning Map, Repeal and Replace Sections 17.08.010 and 17.184.040 of Title 17 of the Yountville Municipal Code to Incorporate the Updated Zoning Map by Reference and Clarify the Town Council's Authority to Act on Proposed Zoning Map Amendments, and Find the Amendments Exempt from the California Environmental Quality Act (CEQA).

D. Approve Minutes of the regular meetings held on November 21, 2023 and December 5, 2023 and special meeting held on December 5, 2023 (Study Session).

E. Appoint two (2) individuals to the Parks and Recreation Advisory Commission with a term of office to commence immediately and expire on January 20, 2026.

F. Appoint one (1) individual to the Napa County Library Commission with a term of office to commence February 1, 2024 and expire on January 30, 2027.

G. Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390
H. Adopt Resolution 244244 authorizing the submittal of application(s) for all United States Department of Agriculture (USDA) programs for which Town is eligible and Authorizing Town Manager, to sign the necessary Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, and /or Fund Transfer Agreements and any subsequent amendments for the allocation and reimbursement of grant funds on behalf of the Town.

I. Adopt Resolution Number 244245; Authorizing the Procurement of a F150 Lightning Electric Vehicle in a Not to Exceed Amount of $80,000 with Capital Fund 50 Identified in the Current Capital Improvement Plan (Project CP0028 and CP0029) and Authorizing the Town Manager to Execute the Contract up to that Amount.

9. GUEST PRESENTATIONS
I. Adopt Resolution Number 244245; Authorizing the Procurement of a F150 Lightning Electric Vehicle in a Not to Exceed Amount of $80,000 with Capital Fund 50 Identified in the Current Capital Improvement Plan (Project CP0028 and CP0029) and Authorizing the Town Manager to Execute the Contract up to that Amount.

9. GUEST PRESENTATIONS

10. PUBLIC HEARINGS
A. Consider Adoption of Resolution Number 244246 Approving a Commercial Use Permit for R+D Kitchen To Provide ‘ToGo’ Food Services at 6795 Washington Street, Building D; Approve a Master Development Plan Amendment to the Existing R+D Kitchen Master Development Plan to Incorporate Building D; and Find the Commercial Use Permit and Master Development Plan Amendment Exempt from the California Environmental Quality Act.

11. ADMINISTRATIVE / REGULAR ITEMS
A. Introduce and waive the first reading of Ordinance Number 24527 authorizing a salary adjustment for Mayor and Town Council members to be effective upon commencement of new council member terms following certification of the November 2024 election and amending Municipal Code section 2.04.090 to authorize annual salary adjustments up to 10% equal to inflation.

B. Consider adoption of Resolution Number 244247 approving midyear budget adjustments for Fiscal Year 2023/2024.

C. Discussion and possible action regarding appointment of Town Council members to various Boards, Committees, Ad Hoc and Standing Committees and disbanding Ad Hoc Committees no longer needed and establishing Standing Committees.

D. Discussion and potential direction to staff regarding construction activities that exceed the scope of permit approval during construction. Building permit transparency, accountability, and education.

E. Conduct Council discussion and consideration of Council Member appointment to serve as Vice Mayor.

12. STAFF PRESENTATIONS AND INFORMATIONAL REPORTS

13. COUNCIL EXTERNAL MEETING REPORTS

14. ADJOURNMENT
Adjourn to the Town Council Goal Setting Retreat, Tuesday, January 30, 2024 at 10:00 a.m. being held in Heritage Room at the Town of Yountville Community Center located at 6516 Washington St.

I certify that a copy of this Town Council Agenda was posted at a location freelyaccessible to the public at Yountville Town Hall, 6550 Yount Street within the Town of Yountville, the Friday before the meeting.
/s/ Hilary Gaede, Acting Town Clerk
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8A
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: Celia King, Administrative Services Director
PREPARED BY: Kyle Batista, Financial Analyst
RECOMMENDATION:

Receive and File November 2023 Monthly Financial Report

DISCUSSION/BACKGROUND
The monthly financial reports are presented to provide a summary overview of revenues and expenses of the Town’s major funds: General Fund, Capital Projects Fund, Water and Wastewater Enterprise Funds.

See below for the November 2023 financial report.

November 2023 – 41.7% of the Fiscal Year
TOT collections included in the November 2023 monthly financial report are applicable to July through October 2023 TOT, covering 33.3% of the fiscal year.

Sales tax receipts lag 2½ - 3 months behind the actual collection period. Reported sales tax amounts are applicable to July and September sales tax revenues, or 25% of the fiscal year.

Larger allocations of property taxes are generally not received until November or December, after the first installment has been collected by Napa County.

Interest Income for the first quarter of Fiscal Year 2023/24 was higher than expected as reflected in the General Fund Investment Earnings amount and the Water and Wastewater Funds Interest Income accounts.

General Fund department expenditures are on track with budget expectations. Any departments that appear to be higher than the percent of budget to date are because of payments that are due at the beginning of the fiscal year, such as a portion of the Chamber of Commerce contract, premiums for Liability and Worker’s Compensation Insurance, and expenditures related to the Parks & Recreation Summer Camp Program. These expenditure accounts are leveling out as expected.

Water and Wastewater Enterprise Funds revenues and expenditures are on track with expected amounts.

The expected $2,000,000 Federal Grant revenue budgeted in Fund 63 Wastewater Capital Joint Treatment Capital Fund is applicable to the USDA low interest loan that the Town is pursuing for the Joint Treatment Plant Modifications project. The expected $1,000,000 Miscellaneous Revenue budgeted in the same fund is applicable to the $1,000,000 Emergency Recycled Water Transmission Main Repair Project that the Town is anticipating to be covered by Town property damage insurance.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Various Departments
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Monthly budget and actual revenue and expense reports provide timely information and financial transparency. Timely financial information can help control costs by guiding policy and spending decisions.

TOWN OF YOUNTVILLE

MONTHLY FINANCIAL REPORT
November 30, 2023
General Fund Revenues
The following is a summary of General Fund revenue by major category as of November 30, 2023.

November is 41.7% of the Fiscal Year:

Revenues: Budget* Actual Variance % of Budget Note
Property Taxes 2,431,280 44,061 (2,387,219) 1.8% Note 1 Sales Taxes 1,695,000 460,743 (1,234,257) 27.2% Note 2
Other Taxes 164,000 17,989 (146,011) 11.0%
Transient Occupancy Tax 7,775,000 3,849,148 (3,925,852) 49.5% Note 3 Investment Earnings 45,000 42,155 (2,845) 93.7%
Licenses & Permits 155,250 77,659 (77,591) 50.0%
Fines & Forfeitures 4,000 6,485 2,485 162.1%
Rents & Concessions 350,197 194,998 (155,199) 55.7%
Intergovernmental 205,000 111,760 (93,240) 54.5%
Parks & Recreation Fees 322,550 133,924 (188,626) 41.5% Charges for Services 184,600 55,343 (129,257) 30.0%
Impact Fees - - - 0.0%
Miscellaneous 123,445 65,156 (58,289) 52.8%
Other Sources - - - 0.0%
Total 13,455,322 5,059,420 (8,395,902) 37.6%
Transfers: Budget Actual Variance % of Budget Note
Tourist Imp. Dist. (Fund 22) 12,958 6,527 (6,431) 50.4% Total 12,958 6,527 (6,431) 50.4%
Note 1: Property taxes are generally not received until December, after the first installment has been collected by Napa County.

Note 2: Sales tax receipts lag 2½ - 3months behind the actual collection period.

Note 3: TOT is due one month after the collection period and received within 30 days after the collection period.

TOWN OF YOUNTVILLE

MONTHLY FINANCIAL REPORT
November 30, 2023
General Fund Expenditures
The following is a summary of General Fund Expenditures by major category as of November 30, 2023:

November is 41.7% of the Fiscal Year:

Expenditures Budget* Actual Variance % of Budget
Town Council/Mayor 1001 226,858 47,863 (178,994) 21.1%
Non-Departmental 1010 209,200 61,619 (147,581) 29.5%
Town Manager 1101 632,326 239,950 (392,376) 37.9%
Information Technology 1011 - - - 0.0% Note 1
Community Promotion 1015 473,775 194,208 (279,567) 41.0% Finance 1102 815,265 290,492 (524,772) 35.6%
Risk Management 1103 71,150 17,806 (53,344) 25.0%
Town Attorney 1105 226,000 83,970 (142,030) 37.2%
Town Clerk 1110 607,923 193,771 (414,153) 31.9%
Planning & Building 2115 1,305,804 488,379 (817,425) 37.4% Law Enforcement Services 3200 1,271,620 635,556 (636,064) 50.0% Fire & Emergency Services 3201 1,148,000 - (1,148,000) 0.0% Note 2 PW Admin. & Engineering 4301 887,084 330,915 (556,168) 37.3% PW Street Maintenance 4305 459,551 150,003 (309,547) 32.6% PW Park Maintenance 4320 730,015 289,314 (440,701) 39.6% PW Government Bldgs. 4325 607,829 282,689 (325,140) 46.5% Parks & Rec Admin & Services 5405 555,975 219,422 (336,553) 39.5% Parks & Rec Camp Programs 5406 215,453 124,132 (91,321) 57.6% Community Center 5408 361,101 131,308 (229,793) 36.4%
Parks & Rec Leisure Prog. 5410 345,546 129,117 (216,429) 37.4% Parks & Rec Sports Prog. 5412 59,901 27,917 (31,984) 46.6% Parks & Rec Community Events 5413 206,964 99,713 (107,251) 48.2% Yountville Arts 5415 114,574 27,595 (86,979) 24.1%
Total Expenditures 11,531,913 4,065,740 (7,466,172) 35.3% Transfers Out:

Capital Projects Fund 7950 550,000 550,000 - 100.0%
Facility Replacement Fund 7981 350,000 350,000 - 100.0% Fleet/Equip Replacement Fund 7982 200,000 200,000 - 100.0% Housing Opportunity Fund 7970 73,700 - 73,700 0.0%
Water Subsidy 7961 6,000 - 6,000 0.0%
Wastewater Subsidy 7962 6,000 - 6,000 0.0%
2017 Lease Rev. Debt Service 7954 545,000 545,000 - 100.0% 2020 Lease Fin. Debt Service 7955 20,000 20,000 - 100.0% Total Transfers Out: 1,750,700 1,665,000 85,700 95.1%
Note 1: Allocations of information technology are made to each department so no expenses are shown for program.

Note 2: Payments for Fire & Emergency Services are typically made bi-annually, in January and June. * Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2023/2024 budget adjustments

TOWN OF YOUNTVILLE

MONTHLY FINANCIAL REPORT
November 30, 2023

CAPITAL PROJECTS
Expenditures Budget * Actual Variance % of Budget
Shade Structure for Community Center/Hall CF-0022 150,000 - (150,000) 0.0% Enclose BBQ Area for Storage** CF-0024 - - - 0.0%
Exterior Painting of Town Hall CF-0032 55,000 - (55,000) 0.0% Community Center/Hall HVAC Analysis CF-0033 100,000 - (100,000) 0.0% Replace Community Center/Hall & Post Office Gutters CF-0035 50,000 - (50,000) 0.0% Emergency Geothermal HVAC Repair & Replacement CF-0036 19,753 - (19,753) 0.0% Roof Repair Community Park Restroom CF-0037 55,000 - (55,000) 0.0% Sheriff Office Interior Maintenance & Repairs CF-0038 50,000 - (50,000) 0.0% Town Hall Landscaping and Access CF-0043 75,000 - (75,000) 0.0% Bus Shelter Repair CF-0044 45,000 - (45,000) 0.0%
GIS Mapping Improvements CP-0007 160,000 5,929 (154,071) 3.7% ADA Accessibility Improvements: Forrester Park/Three Weirs Park CP-0018 121,720 5,493 (116,227) 4.5% Community Center Restrooms Concrete Counter Replacement CP-0023 30,000 - (30,000) 0.0% Installation of EV Charging Stations and Fleet CP-0028 200,000 52,960 (147,040) 26.5% LATA Broadband Development Feasibility Study CP-0029 102,600 2,037 (100,563) 2.0% ADA Accessibility Improvements Program CP-2024 122,000 1,383 (120,617) 1.1% Hydroflush Weirsfrom Finnell to Beard Ditch DF-0018 100,000 - (100,000) 0.0% Repair Fence at Pump Station DF-0019 55,000 - (55,000) 0.0% Town Wide Drainage and Erosion Program DF-2024 20,500 - (20,500) 0.0% Paving Projects- Plan, Specs, and Engineering GT-3024 136,828 25,314 (111,514) 18.5% Annual Street Maintenance & Paving Program MT-3024 534,990 226,530 (308,460) 42.3% Replace 2003 Chevrolet 2500HD PK-0028 60,000 - (60,000) 0.0% Replace 2013 Chevrolet 2500HD PK-0029 60,000 - (60,000) 0.0% Pump House Rebuild Van De Leur PK-0030 100,000 - (100,000) 0.0% Vineyard Park Enhancement Project PK-0032 450,000 - (450,000) 0.0% Shade Structure at North Park PK-0033 150,000 - (150,000) 0.0% Replace Tot Lot Play Surface PK-0035 10,000 - (10,000) 0.0% Replace Play Surface at Yountville Community Park PK-0037 120,000 - (120,000) 0.0% Waxie Compacting Trash Receptacles PK-0038 108,580 108,234 (346) 99.7% Curb, Gutter, and Sidewalk Replacement SB-6024 79,600 29,490 (50,110) 37.0% Surveys and Monuments ST-0004 18,500 7,655 (10,845) 41.4% Replacement Muni Ops Truck ST-0025 70,000 600 (69,400) 0.9% Washington Street Parking Lot Beautification ST-0027 300,000 - (300,000) 0.0% Utility Undergrounding Engineering & Design ST-0029 200,000 - (200,000) 0.0% Traffic Calming Program ST-4024 18,500 - (18,500) 0.0%
Total 3,928,570 465,625 (3,462,946) 11.9%
Expenditures- Water & Wastewater Budget * Actual Variance % of Budget Upgrade Well SCADA System WA-0018 110,543 19,830 (90,714) 17.9% Water System Inter Tie Projects WA-0020 65,000 - (65,000) 0.0% Clay Valve Rebuild at Finnell Rd & Yount / Finnell Rd & Yville XRd WA-0022 8,000 - (8,000) 0.0% Water Meter Replacement Program WA-2024 30,500 - (30,500) 0.0% Hydrant Repair Replacement WA-5024 35,000 - (35,000) 0.0% WWRF Office Modernization WW-0011 2,008,902 13,526 (1,995,376) 0.7% Rebuild Sludge Heater & Add Sludge Mixing System WW-0019 250,000 - (250,000) 0.0% Design & Construct HeadworksImprovements WW-0027 40,000 - (40,000) 0.0% Safety Net and Safety Hinged Doors at Hand Well Access WW-0032 10,000 4,212 (5,788) 42.1% Pump Station Assessment and Capacity Evaluation WW-0033 40,000 - (40,000) 0.0% WWRF Component Assessment & Repair Plan WW-0034 500,000 - (500,000) 0.0% Headworks Grit Screw Chamber Improvement WW-0037 25,000 - (25,000) 0.0% Pond Site Fencing, Grading & Drainage Improvements WW-0038 50,000 - (50,000) 0.0% Compliance Analyzersfor SCADA System WW-0039 20,000 9,900 (10,100) 49.5% Consultant to Assess Cost, Years, & Design for WWRF Projects WW-0040 150,000 - (150,000) 0.0% New Vactor Truck WW-0041 400,000 - (400,000) 0.0%
Recycled Water Transmission Main Repair WW-0042 944,892 9,222 (935,670) 1.0% Flare System Installation WW-0043 100,000 - (100,000) 0.0% Asset Management System WW-0044 45,000 - (45,000) 0.0%
Inflow & Infiltration Reduction Program WW-2024 436,266 - (436,266) 0.0% Sewer Main Replacement and Repair Program WW-3024 93,000 - (93,000) 0.0% Plant Equipment Replacement Program WW-4024 138,029 65,208 (72,821) 47.2% Town Pump Station Equipment Replacement Program WW-5024 18,385 3,885 (14,500) 21.1% SCADA Controls WW-6024 15,000 - (15,000) 0.0%
Total 5,533,517 125,781 (5,407,736) 2.3%
* Budget includes amountsfor prior year purchase order rollover and reflects all Fiscal Year 2023/2024 budget adjustments. ** $45,000 budget for CF-0024 Enclose BBQ Area for Storage project wastransferred to new CF-0044 Bus Shelter Repair project.

TOWN OF YOUNTVILLE

MONTHLY FINANCIAL REPORT
November 30, 2023
WATER CAPITAL IMPROVEMENT FUND (60) Budget Actual Variance % of Budget Revenues - System Replacement Fees 147,600 59,424 (88,176) 40.3% Impact Fees - - - 0.0%
Interest Income 4,500 3,916 (584) 87.0%
Transfers from General Fund (01) - - - 0.0%
Transfers from Wtr Op Fund (61) - - - 0.0%
Total Revenues 152,100 63,341 (88,760) 41.6%
Capital Improvement (60-4500) 344,043 19,830 (324,214) 5.8% Total Expenses 344,043 19,830 (324,214) 5.8%
Net Operating Income/(Loss) (191,943) 43,511 235,454
WATER OPERATING ENTERPRISE FUND (61) Budget Actual Variance % of Budget Revenues - Utilities 1,667,000 799,098 (867,903) 47.9%
Interest Income 3,500 3,765 265 107.6%
Transfer-Water Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 1,676,500 802,862 (873,638) 47.9%
O & M Expenses (61-4505) 774,932 266,195 (508,737) 34.4% Water Purchases (61-4507) 1,063,296 427,458 (635,838) 40.2% Total Expenses 1,838,228 693,653 (1,144,575) 37.7%
Net Operating Income/(Loss) (161,728) 109,209 270,937
WASTEWATER OPERATING ENTERPRISE FUND (62) Budget Actual Variance % of Budget Revenues - Utilities 2,531,000 1,218,149 (1,312,851) 48.1% Interest Income 7,500 5,986 (1,514) 79.8%
Transfer-Wastewater Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 2,544,500 1,224,135 (1,320,366) 48.1%
-
WW Collection (62-4510) 512,580 177,949 (334,631) 34.7% WW Treatment (62-4515) 1,702,024 598,792 (1,103,232) 35.2% Transfer to Capital (63/64) 500,000 - (500,000) 0.0%
Total Expenses 2,714,604 776,741 (1,937,863) 28.6%
Net Operating Income/(Loss) (170,104) 447,393 617,497
JOINT TREATMENT CAPITAL FUND (63) Budget Actual Variance % of Budget Federal Grant 2,000,000 - (2,000,000) 0.0%
Miscellaneous Revenue 1,000,000 250,000 (750,000) 25.0% System Replacement Fees 240,000 98,923 (141,077) 41.2%
Revenues Capital Recovery Vets 50,000 50,000 - 100.0%
Interest Income 25,000 31,454 6,454 125.8%
Transfer from Wastewater Operating (62) 50,000 (50,000) 0.0% Total Revenues 3,365,000 430,378 (2,934,622) 12.8%
WW Joint Treatment Plant (63-4518) 4,716,484 262,516 (4,453,968) 5.6% Total Expenses 4,716,484 262,516 (4,453,968) 5.6%
Net Operating Income/(Loss) (1,351,484) 167,861 1,519,346 WASTEWATER UTILITY CAPITAL FUND (64) Budget Actual Variance % of Budget Transfer from WW Operating (62) 450,000 - (450,000) 0.0% Impact Fees - - - 0.0%
Interest Income 6,000 4,269 (1,731) 71.2%
Total Revenues 456,000 4,269 (451,731) 0.9%
-
WW Capital Improvement (64-4519) 1,069,651 8,096 (1,061,554) 0.8% Transfer to Debt Service (55) 30,043 30,043 - 100.0%
Total Expenses 1,099,694 38,139 (1,061,554) 3.5%
Net Operating Income/(Loss) (643,694) (33,870) 609,824
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8B
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Kyle Batista, Financial Analyst

RECOMMENDATION
Receive and File December 2023 Monthly Financial Report

See below for the December 2023 financial report.

December 2023 – 50.0% of the Fiscal Year
TOT collections included in the December 2023 monthly financial report are applicable to July through November 2023 TOT, covering 41.7% of the fiscal year.

Sales tax receipts lag 2½ - 3 months behind the actual collection period. Reported sales tax amounts are applicable to July and October sales tax revenues, or 33.3% of the fiscal year.

The Town received its first large allocation of property taxes of $1,056,657 from the County of Napa at the beginning of January. This amount will be reflected in next month’s January financial report and will bring property tax collected to 49.3% of its budgeted amount.

Town staff performed an extensive mid-year review of General Fund expenditure and revenue budgets throughout December. As expected, most department’s individual line items are on track. There are a few line items that would benefit from budget adjustments due to either unexpected activity that occurred in the first half of the fiscal year or expected additional activity that will occur in the second half of the fiscal year.

These requested budget adjustments are discussed in the agenda item Considering Approval of Mid-Year Budget Adjustments for Fiscal Year 2023/2024 in today’s meeting.

Water and Wastewater Enterprise Funds revenues and expenditures are on track with expected amounts.

In December, Town staff processed the transfers from Fund 62 Wastewater Operating Enterprise Fund (a total of $500,000) to Fund 63 Joint Treatment Capital Fund ($50,000) and Fund 64 Wastewater Utility Capital Fund ($450,000).

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

TOWN OF YOUNTVILLE

MONTHLY FINANCIAL REPORT
December 31, 2023
General Fund Revenues
The following is a summary of General Fund revenue by major category as of December 31, 2023.

December is 50.0% of the Fiscal Year:

Revenues: Budget* Actual Variance % of Budget Note
Property Taxes 2,431,280 143,358 (2,287,922) 5.9% Note 1 Sales Taxes 1,695,000 568,148 (1,126,852) 33.5% Note 2
Other Taxes 164,000 21,784 (142,216) 13.3%
Transient Occupancy Tax 7,775,000 4,328,239 (3,446,761) 55.7% Note 3 Investment Earnings 45,000 43,240 (1,760) 96.1%
Licenses & Permits 155,250 85,906 (69,344) 55.3%
Fines & Forfeitures 4,000 10,198 6,198 255.0%
Rents & Concessions 350,197 229,026 (121,171) 65.4%
Intergovernmental 205,000 127,046 (77,954) 62.0%
Parks & Recreation Fees 322,550 162,566 (159,984) 50.4% Charges for Services 184,600 95,869 (88,731) 51.9%
Impact Fees - - - 0.0%
Miscellaneous 123,445 71,483 (51,962) 57.9%
Other Sources - - - 0.0%
Total 13,455,322 5,886,864 (7,568,458) 43.8%
Transfers: Budget Actual Variance % of Budget Note
Tourist Imp. Dist. (Fund 22) 12,958 7,718 (5,240) 59.6% Total 12,958 7,718 (5,240) 59.6%
Note 1: Property taxes are generally not received until December, after the first installment has been collected by Napa County.

Note 2: Sales tax receipts lag 2½ - 3months behind the actual collection period.

Note 3: TOT is due one month after the collection period and received within 30 days after the collection period.

TOWN OF YOUNTVILLE

MONTHLY FINANCIAL REPORT
December 31, 2023
General Fund Expenditures
The following is a summary of General Fund Expenditures by major category as of December 31, 2023:

December is 50.0% of the Fiscal Year:

Expenditures Budget* Actual Variance % of Budget Note
Town Council/Mayor 1001 226,858 57,990 (168,868) 25.6%
Non-Departmental 1010 209,200 63,721 (145,479) 30.5%
Town Manager 1101 632,326 275,363 (356,964) 43.5%
Information Technology 1011 - - - 0.0% Note 1
Community Promotion 1015 473,775 358,673 (115,102) 75.7% Finance 1102 815,265 329,672 (485,593) 40.4%
Risk Management 1103 71,150 18,859 (52,291) 26.5%
Town Attorney 1105 226,000 135,973 (90,028) 60.2%
Town Clerk 1110 607,923 233,885 (374,038) 38.5%
Planning & Building 2115 1,305,804 561,293 (744,511) 43.0% Law Enforcement Services 3200 1,271,620 635,556 (636,064) 50.0% Fire & Emergency Services 3201 1,148,000 - (1,148,000) 0.0% Note 2 PW Admin. & Engineering 4301 887,084 381,771 (505,313) 43.0% PW Street Maintenance 4305 459,551 179,611 (279,940) 39.1% PW Park Maintenance 4320 730,015 338,534 (391,481) 46.4% PW Government Bldgs. 4325 607,829 318,950 (288,879) 52.5% Parks & Rec Admin & Services 5405 555,975 262,961 (293,014) 47.3% Parks & Rec Camp Programs 5406 215,453 138,750 (76,703) 64.4% Community Center 5408 361,101 154,011 (207,090) 42.7%
Parks & Rec Leisure Prog. 5410 345,546 156,582 (188,964) 45.3% Parks & Rec Sports Prog. 5412 59,901 31,909 (27,992) 53.3% Parks & Rec Community Events 5413 206,964 111,620 (95,345) 53.9% Yountville Arts 5415 114,574 32,894 (81,680) 28.7%
Total Expenditures 11,531,913 4,778,576 (6,753,337) 41.4% Transfers Out:

TOWN OF YOUNTVILLE

MONTHLY FINANCIAL REPORT
December 31, 2023

CAPITAL PROJECTS
Expenditures Budget * Actual Variance % of Budget
Shade Structure for Community Center/Hall CF-0022 150,000 - (150,000) 0.0% Enclose BBQ Area for Storage** CF-0024 - - - 0.0%
Exterior Painting of Town Hall CF-0032 55,000 - (55,000) 0.0% Community Center/Hall HVAC Analysis CF-0033 100,000 - (100,000) 0.0% Replace Community Center/Hall & Post Office Gutters CF-0035 50,000 - (50,000) 0.0% Emergency Geothermal HVAC Repair & Replacement CF-0036 19,753 - (19,753) 0.0% Roof Repair Community Park Restroom CF-0037 55,000 - (55,000) 0.0% Sheriff Office Interior Maintenance & Repairs CF-0038 50,000 - (50,000) 0.0% Town Hall Landscaping and Access CF-0043 75,000 2,782 (72,218) 3.7% Bus Shelter Repair CF-0044 45,000 - (45,000) 0.0%
GIS Mapping Improvements CP-0007 160,000 5,929 (154,071) 3.7% ADA Accessibility Improvements: Forrester Park/Three Weirs Park CP-0018 121,720 5,493 (116,227) 4.5% Community Center Restrooms Concrete Counter Replacement CP-0023 30,000 - (30,000) 0.0% Installation of EV Charging Stations and Fleet CP-0028 200,000 119,733 (80,267) 59.9% LATA Broadband Development Feasibility Study CP-0029 102,600 2,037 (100,563) 2.0% ADA Accessibility Improvements Program CP-2024 122,000 9,423 (112,577) 7.7% Hydroflush Weirsfrom Finnell to Beard Ditch DF-0018 100,000 - (100,000) 0.0% Repair Fence at Pump Station DF-0019 55,000 - (55,000) 0.0% Town Wide Drainage and Erosion Program DF-2024 20,500 - (20,500) 0.0% Paving Projects- Plan, Specs, and Engineering GT-3024 136,828 25,314 (111,514) 18.5% Annual Street Maintenance & Paving Program MT-3024 534,990 238,453 (296,537) 44.6% Replace 2003 Chevrolet 2500HD PK-0028 60,000 - (60,000) 0.0% Replace 2013 Chevrolet 2500HD PK-0029 60,000 - (60,000) 0.0% Pump House Rebuild Van De Leur PK-0030 100,000 - (100,000) 0.0% Vineyard Park Enhancement Project PK-0032 450,000 - (450,000) 0.0% Shade Structure at North Park PK-0033 150,000 - (150,000) 0.0% Replace Tot Lot Play Surface PK-0035 10,000 - (10,000) 0.0% Replace Play Surface at Yountville Community Park PK-0037 120,000 - (120,000) 0.0% Waxie Compacting Trash Receptacles PK-0038 108,580 108,234 (346) 99.7% Curb, Gutter, and Sidewalk Replacement SB-6024 79,600 79,600 - 100.0% Surveys and Monuments ST-0004 18,500 16,126 (2,374) 87.2% Replacement Muni Ops Truck ST-0025 70,000 600 (69,400) 0.9% Washington Street Parking Lot Beautification ST-0027 300,000 - (300,000) 0.0% Utility Undergrounding Engineering & Design ST-0029 200,000 - (200,000) 0.0% Traffic Calming Program ST-4024 18,500 - (18,500) 0.0%
Total 3,928,570 613,724 (3,314,846) 15.6%
Expenditures- Water & Wastewater Budget * Actual Variance % of Budget Upgrade Well SCADA System WA-0018 110,543 32,729 (77,814) 29.6% Water System Inter Tie Projects WA-0020 65,000 - (65,000) 0.0% Clay Valve Rebuild at Finnell Rd & Yount / Finnell Rd & Yville XRd WA-0022 8,000 - (8,000) 0.0% Water Meter Replacement Program WA-2024 30,500 - (30,500) 0.0% Hydrant Repair Replacement WA-5024 35,000 - (35,000) 0.0% WWRF Office Modernization WW-0011 2,008,902 13,772 (1,995,131) 0.7% Rebuild Sludge Heater & Add Sludge Mixing System WW-0019 250,000 - (250,000) 0.0% Design & Construct HeadworksImprovements WW-0027 40,000 - (40,000) 0.0% Safety Net and Safety Hinged Doors at Hand Well Access WW-0032 10,000 4,212 (5,788) 42.1% Pump Station Assessment and Capacity Evaluation WW-0033 40,000 - (40,000) 0.0% WWRF Component Assessment & Repair Plan WW-0034 500,000 - (500,000) 0.0% Headworks Grit Screw Chamber Improvement WW-0037 25,000 - (25,000) 0.0% Pond Site Fencing, Grading & Drainage Improvements WW-0038 50,000 - (50,000) 0.0% Compliance Analyzersfor SCADA System WW-0039 20,000 9,900 (10,100) 49.5% Consultant to Assess Cost, Years, & Design for WWRF Projects WW-0040 150,000 - (150,000) 0.0% New Vactor Truck WW-0041 400,000 - (400,000) 0.0%
Recycled Water Transmission Main Repair WW-0042 944,892 52,974 (891,919) 5.6% Flare System Installation WW-0043 100,000 - (100,000) 0.0% Asset Management System WW-0044 45,000 - (45,000) 0.0%
Inflow & Infiltration Reduction Program WW-2024 436,266 65,184 (371,082) 14.9% Sewer Main Replacement and Repair Program WW-3024 93,000 - (93,000) 0.0% Plant Equipment Replacement Program WW-4024 138,029 65,208 (72,821) 47.2% Town Pump Station Equipment Replacement Program WW-5024 18,385 3,885 (14,500) 21.1% SCADA Controls WW-6024 15,000 - (15,000) 0.0%
Total 5,533,517 247,862 (5,285,655) 4.5%
* Budget includes amountsfor prior year purchase order rollover and reflects all Fiscal Year 2023/2024 budget adjustments. ** $45,000 budget for CF-0024 Enclose BBQ Area for Storage project wastransferred to new CF-0044 Bus Shelter Repair project.

TOWN OF YOUNTVILLE

MONTHLY FINANCIAL REPORT
December 31, 2023
WATER CAPITAL IMPROVEMENT FUND (60) Budget Actual Variance % of Budget Revenues - System Replacement Fees 147,600 71,311 (76,289) 48.3% Impact Fees - - - 0.0%
Interest Income 4,500 3,916 (584) 87.0%
Transfers from General Fund (01) - - - 0.0%
Transfers from Wtr Op Fund (61) - - - 0.0%
Total Revenues 152,100 75,227 (76,873) 49.5%
Capital Improvement (60-4500) 344,043 77,705 (266,338) 22.6% Total Expenses 344,043 77,705 (266,338) 22.6%
Net Operating Income/(Loss) (191,943) (2,477) 189,466
WATER OPERATING ENTERPRISE FUND (61) Budget Actual Variance % of Budget Revenues - Utilities 1,667,000 927,724 (739,276) 55.7%
Interest Income 3,500 3,765 265 107.6%
Transfer-Water Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 1,676,500 931,489 (745,011) 55.6%
O & M Expenses (61-4505) 774,932 308,233 (466,699) 39.8% Water Purchases (61-4507) 1,063,296 456,315 (606,981) 42.9% Total Expenses 1,838,228 764,548 (1,073,680) 41.6%
Net Operating Income/(Loss) (161,728) 166,940 328,669
WASTEWATER OPERATING ENTERPRISE FUND (62) Budget Actual Variance % of Budget Revenues - Utilities 2,531,000 1,385,989 (1,145,011) 54.8% Interest Income 7,500 5,986 (1,514) 79.8%
Transfer-Wastewater Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 2,544,500 1,391,974 (1,152,526) 54.7%
-
WW Collection (62-4510) 512,580 204,303 (308,277) 39.9% WW Treatment (62-4515) 1,702,024 709,234 (992,790) 41.7% Transfer to Capital (63/64) 500,000 500,000 - 100.0%
Total Expenses 2,714,604 1,413,537 (1,301,067) 52.1%
Net Operating Income/(Loss) (170,104) (21,563) 148,542
JOINT TREATMENT CAPITAL FUND (63) Budget Actual Variance % of Budget Federal Grant 2,000,000 - (2,000,000) 0.0%
Miscellaneous Revenue 1,000,000 250,000 (750,000) 25.0% System Replacement Fees 240,000 117,672 (122,328) 49.0% Revenues Capital Recovery Vets 50,000 50,000 - 100.0%
Interest Income 25,000 31,454 6,454 125.8%
Transfer from Wastewater Operating (62) 50,000 50,000 - 100.0% Total Revenues 3,365,000 499,126 (2,865,874) 14.8%
WW Joint Treatment Plant (63-4518) 4,716,484 420,576 (4,295,909) 8.9% Total Expenses 4,716,484 420,576 (4,295,909) 8.9%
Net Operating Income/(Loss) (1,351,484) 78,551 1,430,035 WASTEWATER UTILITY CAPITAL FUND (64) Budget Actual Variance % of Budget Transfer from WW Operating (62) 450,000 450,000 - 100.0% Impact Fees - - - 0.0%
Interest Income 6,000 4,269 (1,731) 71.2%
Total Revenues 456,000 454,269 (1,731) 99.6%
-
WW Capital Improvement (64-4519) 1,069,651 109,098 (960,552) 10.2% Transfer to Debt Service (55) 30,043 30,043 - 100.0%
Total Expenses 1,099,694 139,141 (960,552) 12.7%
Net Operating Income/(Loss) (643,694) 315,128 958,822
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8C
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: Hilary Gaede, Acting Town Clerk
PREPARED BY: Hilary Gaede, Acting Town Clerk

RECOMMENDATION
Waive Second Reading and Adopt Ordinance Number 23-526 Amending the Town of Yountville’s Zoning Map and Repealing and Replacing Sections 17.08.010 and 17.184.040 of Title 17 of the Yountville Municipal Code to Incorporate the Updated Zoning Map by Reference and Clarify the Town Council's Authority to Act on Proposed Zoning Map Amendments, and Find the Amendments Exempt from the California Environmental Quality Act.

DISCUSSION/BACKGROUND
At the December 5, 2023 meeting, the Town Council introduced and held a first reading of this Ordinance. This is the second reading and if adopted, the Ordinance will take effect in 30 days. The Ordinance amends the Town of Yountville’s Zoning Map and Repeals and Replaces Sections 17.08.010 and 17.184.040 of Title 17 of the Yountville Municipal Code to Incorporate the Updated Zoning Map by Reference and Clarify the Town Council's Authority to Act on Proposed Zoning Map Amendments, and Find the Amendments Exempt from the California Environmental Quality Act.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? No

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Quality of Life: The Town enhances the livability of Yountville by providing well-maintained public facilities, parks, and trails, and quality programs and events.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Quality of Life: The Town enhances the livability of Yountville by providing well-maintained public facilities, parks, and trails, and quality programs and events. Updating the Zoning Map and clarifying Town Council Authority in the Municipal Code provides a more accurate and digestible communication to parties reviewing the Zoning Map and Municipal Code including residents, developers, and other interested parties.

Town of Yountville
Ordinance Number 23-526

AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF YOUNTVILLE AMENDING THE TOWN’S ZONING MAP, TO REPEAL AND REPLACE SECTIONS

17.08.010 AND 17.184.040 OF TITLE 17 OF THE YOUNTVILLE MUNICIPAL CODE

TO INCORPORATE THE UPDATED ZONING MAP BY REFERENCE AND CLARIFY THE TOWN COUNCIL’S AUTHORITY TO ACT ON PROPOSED ZONING MAP

AMENDMENTS, AND TO FIND THE ZONING MAP AND ZONING ORDINANCE

AMENDMENTS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.

WHEREAS, Government Code section 65850 authorizes the Town Council to amend zoning ordinances and Government Code sections 65853 through 65857 provide procedures, therefore
WHEREAS, Yountville Municipal Code (YMC) Chapter 17.184 authorizes the Town Council to approve applications for Zoning Map and Zoning Ordinance amendments whenever the public necessity, convenience, or general welfare require such amendment and contains procedures therefore.

WHEREAS, YMC section 17.184.020 authorizes the Town’s Planning Officer to initiate Zoning Map and Zoning Ordinance amendments.

WHEREAS, the Town’s Planning Officer/Director initiated an amendment to the Zoning Map to correctly depict various Zoning Ordinance amendments previously approved by the Town Council, as depicted in Exhibit A, attached hereto and incorporated herein by reference, as well as to repeal and replace YMC sections

17.080.010 and 17.184.040 to incorporate the updated Zoning Map by reference and clarify the Town Council’s authority to approve, conditionally approve, or deny applications for Zoning Map amendments.

WHEREAS, the proposed Zoning Map and Zoning Ordinance amendments will not result in any substantive changes to the zoning of any parcel, nor the authorized uses or regulations applicable to any parcel, but merely updates the Zoning Map to correctly depict prior amendments, ensures the Zoning Code is up to date, and clarifies the Town Council’s authority to act on proposed Zoning Map amendments.

WHEREAS, in accordance with Government Code section 65854 and YMC section 17.184.050, the Town’s Zoning & Design Review Board (ZDRB) held a duly noticed public meeting on November 14th, 2023, to discuss and receive evidence regarding the proposed Zoning Ordinance and Zoning Map amendments.

Ordinance Number 23-526
WHEREAS, the ZDRB found the proposed Zoning Map and Zoning Ordinance amendments would be consistent with the Town’s General Plan and further the public interest, health, safety, convenience, and welfare of the Town.

WHEREAS, the ZDRB recommended the Town Council approve the proposed Zoning Map and Zoning Ordinance amendments
WHEREAS, YMC sections 17.184.040 and 17.184.050 authorize the Town Council, upon receipt of the recommendation of the ZDRB, to approve or approve in modified form proposed Zoning Map and Zoning Ordinance amendments based on specified findings.

WHEREAS, the Town Council conducted a duly noticed public hearing on December 5th, 2023 to receive comments and input from the public on the proposed Zoning Ordinance and Zoning Map amendments and considered the effect of the proposed amendments in accordance with Government Code section 65863.6.

Now therefore, the Town Council of the Town of Yountville does ordain as follows:

SECTION 1. RECITALS: The foregoing recitals are true and correct and incorporated into the findings herein.

SECTION 2. RECORD: The Record of Proceedings ("Record") upon which the Town Council bases its decision includes, but is not limited to: (1) the staff reports, Town files and records and other documents prepared for and/or submitted to the Town relating to the proposed Zoning Map and Zoning Ordinance amendments, (2) the evidence, facts, findings and other determinations set forth in this Ordinance, (3) the Town of Yountville General Plan and its certified final EIR and the Yountville Municipal Code, (4) all designs, plans, studies, data and correspondence submitted to the Town in connection with the proposed Zoning Map and Zoning Ordinance amendments, (5) all documentary and oral evidence received at public workshops, meetings, and hearings or submitted to the Town relating to the proposed Zoning Map and Zoning Ordinance amendments, and (6) all other matters of common knowledge to the Town Council including, but not limited to, Town, state, and federal laws, policies, rules, regulations, reports, records and projections related to development within the Town of Yountville and its surrounding areas.

SECTION 3. CEQA: This Ordinance is exempt pursuant to CEQA Guidelines section 15061(b)(3) (no potential for causing a significant effect on the environment). CEQA Guidelines Section 15061(b)(3) exempts projects from environmental review where it can be seen with certainty there is no possibility the activity in question may have a significant effect on the environment. It can be seen with certainty that the Zoning Map and Ordinance amendments will not have a significant effect on the environment because these amendments maintain the current land use designations and merely update the Map to illustrate preexisting zoning designations. The Zoning Ordinance amendments incorporate the Zoning Map by reference and clarifies the Town Council’s preexisting authority.

Ordinance Number 23-526
SECTION 4. FINDINGS: The Town Council hereby makes the following findings as required by YMC Section 17.184.060 with respect to the Zoning Ordinance and Zoning Map amendments at issue based on the evidence contained in the Record which is herein incorporated by reference:

A. The proposed amendment would further the goals, objectives, policies and programs and is consistent with the intent of the General Plan; The proposed amendments are consistent with the General Plan because they reinforce previously approved land use designations and clarify the Town Council’s authority over Zoning Map Amendments.

B. The proposed amendment would not be detrimental to the public interest, health, safety, convenience, or welfare of the Town;
The proposed amendments would not be detrimental to the public interest, health, safety, convenience or welfare of the Town because no Land Use Designations are proposed to change and these considerations are not negatively impacted.

C. For amendments involving a zoning or land use map amendment, the site is physically suitable, including consideration of physical constraints, access, compatibility with surrounding land uses, and provision of utilities, for the requested or potential land uses.

The proposed changes do not include changing the land use designation for any site.

SECTION 5. ZONING CODE AMENDMENT: Section 17.080.010 (“Zoning Map”) of Chapter 17.08 of Title 17 of the Yountville Municipal Code is hereby repealed and replaced to read as follows:

The Town Council hereby adopts the Zoning Map of the Town of Yountville which designates land use for all lands within the Town limits. The Zoning Map is hereby incorporated into this Zoning Ordinance by reference. A copy of the Zoning Ordinance and the Zoning Map, together with a record of all amendments, shall be kept on file with the Town Clerk and available at the Planning & Building Department.

SECTION 6. ZONING CODE AMENDMENT: Section 17.184.040 (“Authority”) of Chapter

17.184 of Title 17 of the Yountville Municipal Code is hereby repealed and replaced to read as follows:

The Zoning and Design Review Board shall recommend approval, conditional approval, or denial of applications for amendments to the Zoning Ordinance, Zoning Map, General Plan or General Plan Land Use Map. The Town Council shall Ordinance Number 23-526
have the authority to approve, conditionally approve or deny applications for Zoning Ordinance, Zoning Map, or General Plan amendments.

SECTION 7. USE OF ZONING MAP: Town Staff is authorized and directed to use the above Zoning Code Amendments for all purposes for which the Zoning Map may be used for Town purposes.

SECTION 8. ZONING MAP CONSISTENCY: The Zoning Map of the Town of Yountville is hereby adopted as depicted in Exhibit A, attached hereto and incorporated herein by reference, based on the findings set forth above. Town Staff is authorized and directed to update the Zoning Map to be consistent with the adoption of this Ordinance.

SECTION 9. SEVERABILITY: If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the final decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The Town Council declares that it would have adopted this Ordinance, and each section, subsection, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, phrases or portions might be declared invalid or unconstitutional.

SECTION 10. EFFECTIVE DATE: This Ordinance shall take effect and be enforced within thirty (30) days from and after the date of its adoption by the Town Council at a second reading and shall be posted and published in accordance with the California Government Code.

SECTION 11. INCONSISTENT PROVISIONS: Any provision of the Yountville Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to the extent necessary to implement the provisions of this Ordinance.

SECTION 12. CERTIFICATION: The Town Clerk shall certify to the passage and adoption of this Ordinance and shall give notice of its adoption as required by law. Within 15 days from the date of passage of this ordinance, the Town Clerk shall post a copy of the ordinance in accordance with California Government Code in at least three public places in the Town.

Ordinance Number 23-526
INTRODUCED by the Town Council at a regular meeting held on the 5th day of December 2023.

PASSED AND ADOPTED by the Town Council at a regular meeting held on the 16th day of January 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________
Margie Mohler, Mayor
ATTEST:
_____________________
Hilary Gaede, Acting Town Clerk
APPROVED AS TO FORM:
_____________________
Gary Bell, Town Attorney
Ordinance Number 23-526

EXHIBIT A
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8D
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: Hilary Gaede, Acting Town Clerk
PREPARED BY: Hilary Gaede, Acting Town Clerk

RECOMMENDATION
Approve Minutes of the regular meetings held on November 21, 2023 and December 5, 2023 special meeting held on December 5, 2023 (Study Session).

DISCUSSION/BACKGROUND
Approve Minutes of the regular meetings held on November 21, 2023 and December 5, 2023 and special meeting held on December 5, 2023 (Study Session).

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? No

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Visionary Leadership: The Town's leadership maintains an openminded, forward-thinking decision-making process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Minutes are required to ensure the Legislative History of the Town Council is maintained.

Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Minutes – Final
Tuesday, November 21, 2023
3:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL
Town of Yountville Town Council Regular Meeting Page 1
and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL

Present: 5 Mayor Margie Mohler, Vice Mayor Eric Knight, Council Member Hillery Trippe, Council Member Robin McKeeCant, Council Member Pam Reeves

Absent: None

3. PLEDGE OF ALLEGIANCE
The pledge of allegiance was held.

4. ADOPTION OF AGENDA
A motion was made by Council Member McKeeCant, seconded by Council Member Reeves to Adopt the Agenda. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

5. COUNCIL MEMBER ANNOUNCEMENTS
Council Member McKeeCant expressed her gratitude to Whitney Diver McEvoy, Laticia Sahs and Bob Hurley for organizing the Celebrity Chefs Luncheon at the Veterans Home in honor of Veterans Day.

She also thanked the Yountville Parks and Recreation team and Yountville Chamber of Commerce staff for their work on the Town and Tree Lighting held Sunday, November 19. Council Member McKeeCant noted the upcoming Yountville Community Foundation Thanksgiving meal is set to prepare 137 dinners with 80 of those being sit down and 57 to be delivered. The dinner is being prepared entirely by volunteers and with the generosity of donations.

Mayor Mohler provided a reminder about the Wreaths Across America Ceremonies. Two ceremonies will be held: George C. Yount Cemetery at 9 AM and Yountville Veterans Home Cemetery at 11 AM.

Mayor Mohler expressed her appreciation for the Town and Tree Lighting and all who came together to make it a special night.

6. PROCLAMATIONS AND RECOGNITIONS NONE
None.

7. NONAGENDA PUBLIC COMMENT
A. PC Donald Wetherell

8. CONSENT CALENDAR
A. Adopt Resolution Number 234237 Approving a Professional Services Agreement with PM Design Group, Inc. for the Certified Access Specialist review of the Town’s currently adopted ADA SelfEvaluation and Transition Plan for a contract amount of $73,000 and authorizing the Town Manager to execute the agreement.

B. Adopt Resolution Number 234238 approving revised parttime salary schedule implementing increased minimum wage requirement effective January 1, 2024.

C. Appoint two (2) individuals to the Affordable and Workforce Housing Oversight Committee in the Lodging and Lodging or Business Categories with a term of office to commence immediately and Town of Yountville Town Council Regular Meeting Page 2
to execute the agreement.

B. Adopt Resolution Number 234238 approving revised parttime salary schedule implementing increased minimum wage requirement effective January 1, 2024.

D. Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390
E. Receive and file October 2023 Monthly Financial Report A motion was made by Council Member Reeves, seconded by Vice Mayor Knight to approve the Consent Calendar items. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
Council Member Knight recognized the appointment of Robert Stout and Alain Negueloua to the Affordable and Workforce Housing Oversight Committee and thanked them for the volunteer service.

9. GUEST PRESENTATIONS NONE
None.

10. PUBLIC HEARINGS NONE
None.

11. ADMINISTRATIVE / REGULAR ITEMS
A. Consider adoption of Resolution Number 234239 Approving reclassification of the Finance Director/Treasurer position to Administrative Services Director including new job description and new employment agreement; ratify the appointment of Celia King to the position; and introduce and waive the first reading of Ordinance Number 23525 Reclassifying the Finance Director/Treasurer position to Administrative Services Director and updating the Yountville Municipal Code to reflect the reclassification.

Town Manager Brad Raulston presented the staff report and Assistant Town Attorney Anderson provided salary and benefit information from the employment agreement.

A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to Adopt the Resolution. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to Introduce and Waive the First Reading of the Ordinance. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
Town of Yountville Town Council Regular Meeting Page 3
A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to Introduce and Waive the First Reading of the Ordinance. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
B. Parks and Recreation Master Plan (Formal Title Coming Soon) Town Manager Brad Raulston introduced the item and thanked Parks and Recreation Director Samantha Holland for her work on the Master Plan. Director Holland presented the staff report and presentation.

Public Comment was received from Parks and Recreation Advisory Commission Chair Carol Shirmang.

A motion was made by Council Member McKeeCant, seconded by Mayor Mohler to Adopt the Resolution. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
C. Consider Approving Argument in Favor of Measure U (Increase of Appropriations (Gann) Limit) for the March 5, 2024 Special Municipal Election.

Town Manager Brad Raulston provided the staff report. After Council discussion, direction was provided to separate the last sentence of the paragraph between the information on voting “No” and the information on voting “Yes”.

A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to Approve the arguements in favor of Measure U with the request to seperate the line between sections.. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
D. Consider and Discuss Approving the Proposed Town Council Meeting Calendar for Calendar Year 2024, Approving Closing Town Offices for Winter Break Holidays in 2023 and 2024, and Approving Request to Cancel the Town Council Regular Meetings scheduled for December 19, 2023 and January 2, 2024.

Town Manager Brad Raulston presented the staff report. Mayor Mohler made the recommendation to approve the Town Office holiday closure and and allow staff time off without the use of accruals during the week of December 25 – December 29, 2023 as a holiday thank you gesture. This item will be brought back at the December 5, 2023 meeting.

The Town Council Meeting Calendar was approved.

12. STAFF PRESENTATIONS AND INFORMATIONAL REPORTS
Town Manager Brad Raulston reported the resignation of Town Clerk Eddy Gomez. His final day will be December 8, 2023.

13. COUNCIL EXTERNAL MEETING REPORTS
Mayor Mohler and Council Member McKeeCant attended the NVTA meeting. Items discussed included thbllttttilltdMTdthhfdditilltibll
Town of Yountville Town Council Regular Meeting Page 4
,

13. COUNCIL EXTERNAL MEETING REPORTS
Mayor Mohler and Council Member McKeeCant attended the NVTA meeting. Items discussed included the ballot measure to potentially extend Measure T and the purchase of additional electric buses as well as clean natural gas buses.

14. ADJOURNMENT
A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to Adjourn the meeting The motion carried by the following roll call vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
Adjourn to the Town Council Special Meeting Tuesday, December 5, 2023 at 1:00 p.m., being held in Town Council Chambers located at 6550 Yount St.
/s/ Hilary Gaede, Deputy Town Clerk Town of Yountville Town Council Regular Meeting Page 5 Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Minutes – Final
Tuesday, December 5, 2023
3:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

Mayor Mohler called the meeting to order at approximately 3:00 p.m.

Town of Yountville Town Council Regular Meeting Page 1
and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

Mayor Mohler called the meeting to order at approximately 3:00 p.m.

2. ROLL CALL

Present: 5 Mayor Margie Mohler, Vice Mayor Eric Knight, Council Member Hillery Trippe, Council Member Robin McKeeCant, Council Member Pam Reeves

Absent: None

3. PLEDGE OF ALLEGIANCE
The pledge of allegiance was held.

4. ADOPTION OF AGENDA
A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to Adopt the Agenda.

The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

5. COUNCIL MEMBER ANNOUNCEMENTS
Mayor Mohler announced and invited the community to participate in Wreaths Across America. The event will be taking place on December 16, 2023 at 9:00 a.m. Those in attendance will place wreaths in all the graves of veterans at George Yount Pioneer Cemetery. At 11:00 a.m. they will be placing the wreaths and having a ceremony at the Veterans Home.

6. PROCLAMATIONS AND RECOGNITIONS
A. 2023 Paid Holiday Closure Proclamation
Mayor Mohler presented the proclamation to staff.

Council Member Reeves presented the proclamation to Public Works Director Ferons.

Council Member McKeeCant presented the proclamation to Admin Services Director King.

Vice Mayor Knight presented the proclamation to Parks and Recreation Director Holland.

Council Member Trippe presented the proclamation to Planning and Building Director Borba.

Mayor Mohler presented the proclamation to Town Manager Raulston.

B. Certificate of Appreciation – Eddy Gomez, Town Clerk Mayor Mohler presented the certificate of appreciation.

7. NONAGENDA PUBLIC COMMENT
None.

8. CONSENT

CALENDAR
Town of Yountville Town Council Regular Meeting Page 2

7. NONAGENDA PUBLIC COMMENT
None.

8. CONSENT CALENDAR
A. Second Reading and Adoption of Ordinance Number 23525, an Ordinance of the Town Council of the Town of Yountville, Reclassifying the Finance Director/Treasurer position to Administrative Services Director and updating the Yountville Municipal Code to reflect the reclassification.

B. Adopt Resolution Number 234241 Authorizing the Town’s Measure T updated 5Year Plan and Certification of the Town’s Continued Maintenance of Effort and Equivalent Funds.

C. Adopt Resolution Number 234242 as a Resolution of Support for the Napa Valley Transportation Authority (NVTA) Vision Zero Plan.

D. Adopt Resolution Number 234243 Approving a $4,483 budget adjustment utilizing available fund balance in Fund 23 Public Art Program Fee Fund Contract Services (2354144210) to accommodate artist stipends for additional Art Walk sculptures.

E. Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390
F. RECOMMENDATION
Receive and file the Final Fiscal Year 2022/2023 Financial Report.

G. Approve Minutes of the regular meetings held on November 7, 2023 and November 21, 2023 and the two special meetings held on November 7, 2023 (Closed Session and Study Session).

A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to approve the Consent Calendar items. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

9. GUEST PRESENTATIONS
A. Presentation of the Annual Comprehensive Financial Report (ACFR) for Fiscal Year Ended June 30, 2023 by Sheldon Chavan, CPA, Town Auditor.

Sheldon Chavan, CPA and Managing Partner of Chavan & Associates, provided the presentation.

B. Presentation by Shayne Kavanagh of the Government Finance Officers Association (GFOA) regarding the Town of Yountville RiskBased Analysis of General Fund Reserves.

Shayne Kavanagh, Senior Manager of Research at GFOA, provided the presentation.

10. PUBLIC HEARINGS
A. Introduce and Waive First Reading of Ordinance 23526 Amendment to the Town of Yountville’s Zoning Map, Repeal and Replace Sections 17.08.010 and 17.184.040 of Title 17 of the Yountville Municipal Code (YMC) to Incorporate the Updated Zoning Map by Reference and Clarify the Town Council’s Authority to Act on Proposed Zoning Map Amendments, and Find the Amendments Exempt from the California Environmental Quality Act.

Kyle Johnson, Assistant Planner, presented staff report.

Public Hearing Held.

Town of Yountville Town Council Regular Meeting Page 3
Exempt from the California Environmental Quality Act.

Kyle Johnson, Assistant Planner, presented staff report.

Public Hearing Held.

Public Comment – None.

Town Council discussed and took the following action: EK, PR A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to Introduce and Waive the First Reading of the Ordinance. The motion carried carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

11. ADMINISTRATIVE / REGULAR ITEMS NONE

12. STAFF PRESENTATIONS AND INFORMATIONAL REPORTS
A. Emergency Preparedness Events Report
Beatriz Becerra, Management Fellow, provided the Emergency Preparedness Events report.

Samantha Holland, Parks and Recreation Director, provided the following announcements:

On Thursday, December 7, 2023, the Youth Art Show opens at the Community Center from 5:30 to 7:00 p.m.

On Saturday, December 9, 2023 at Community Center Plaza, there will be another round of Santa Visits from 10:00 a.m. to 1:00 p.m. and from 2:00 to 4:00 p.m. Santa visits with pets benefiting Jamieson Animal Rescue.

On Tuesday, December 12, 2023 at the Community Center, there will be a community bingo at 12:00 p.m.

On Wednesday, December 13, 2023 Parks and Recreation will be making the shopping trip to Walnut Creek.

On Monday, December 18, 2023 Parks and Recreation will host the bus tour of the holiday light viewing tour.

Winter Camp is from December 18, 2023 through January 8, 2023.

John Ferons, Public Works Director, announced the City of Napa approved the water sampling JPA between the Town of Yountville, the City of Napa, and the Veterans Home. Also, on Saturday, December 8, 2023, at 10:00 a.m. Public Works will host a public meeting in front of Town Hall to gather input from the Yountville community on the landscape project.

13. COUNCIL EXTERNAL MEETING REPORTS
Mayor Mohler shared information from the LAFCO meeting. One key item discussed was a public hearing regarding Napa Valley Unified School District.’s experimental teaching farm, which was sold. The City of Napa rezoned the land for affordable housing. The board members also took four actions:

Adopted a resolution to move the Vintage High School land property into the sphere of influence for the City of Napa.

Approved to move the same property into the sphere of influence for Napa Sanitation.

Approved annexation to the Napa Sanitation District.

Approved an outside service agreement with the City of Napa to provide water.

Council Member Reeves shared information from the Climate Action Committee meeting. The county received two bids for a climate action plan and the committee agreed with the staff recommendation which has been moved to the Board of Supervisors. Due to the bids being higher than anticipated, the Town and all other jurisdictions in Napa County will receive a bill if the county decides to approve it. The committee also sent a recommendation to the Board of Supervisors to support the project with LLiLbdilittthtillhldliitf
Town of Yountville Town Council Regular Meeting Page 4
Approved an outside service agreement with the City of Napa to provide water.

Council Member Reeves shared information from the Climate Action Committee meeting. The county received two bids for a climate action plan and the committee agreed with the staff recommendation which has been moved to the Board of Supervisors. Due to the bids being higher than anticipated, the Town and all other jurisdictions in Napa County will receive a bill if the county decides to approve it. The committee also sent a recommendation to the Board of Supervisors to support the project with Lawrence Livermore Lab regarding placing structures that will hold analyzing equipment for greenhouse gas emission recordings.

14. ADJOURNMENT
A motion was made by Council Member McKeeCant, seconded by Council Member Trippe to Adjourn the meeting The motion carried by the following roll call vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
Adjourned to the Town Council Regular Meeting on Tuesday, January 16, 2024 at 3:00 p.m. being held in Town Council Chambers located at 6550 Yount Street. _____________________
Hilary Gaede, Acting Town Clerk
Date Approved: January 16, 2024
Town of Yountville Town Council Regular Meeting Page 5
Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Minutes – Final
Tuesday, December 5, 2023
1:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE SPECIAL MEETING
Mayor Mohler called the meeting to order at approximately 1:00 p.m. 2ROLLCALL
and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE SPECIAL MEETING
Mayor Mohler called the meeting to order at approximately 1:00 p.m.

2. ROLL CALL

Present: 5 Mayor Margie Mohler, Vice Mayor Eric Knight, Council Member Hillery Trippe, Council Member Robin McKeeCant, Council Member Pam Reeves

Absent: None

3. PLEDGE OF ALLEGIANCE
The pledge of allegiance was held.

4. ADOPTION OF AGENDA
A motion was made by Council Member McKeeCant, seconded by Council Member Reeves to Adopt the Agenda. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

5. NONAGENDA PUBLIC COMMENT
The following individuals provided inperson public comment: Bruce Bean and Ed Warren.

6. STRATEGIC PLANNING STUDY SESSION
Brad Raulston, Town Manager, introduced the Strategic Planning Study Session.

Jean Bonander, Facilitator, led the study session.

At the conclusion of the session, Town Manager Raulston shared he and Facilitator Jean Bonander will meet to discuss the next steps in preparation for the Town Council’s Goal Setting Retreat tentatively scheduled for January 30, 2024.

7. ADJOURNMENT
A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to Adjourn the meeting. The motion carried by the following vote:

RECOMMENDATION
Appoint two (2) individuals to the Parks and Recreation Advisory Commission with a term of office to commence immediately and expire on January 20, 2026.

DISCUSSION/BACKGROUND
On November 18, 2008, Council adopted Resolution Number 2731-08 dissolving the Community Hall Commission and establishing the Parks and Community Services Commission (PCSC) for the purpose of advising the Council and staff on matters that pertain to facilities, parks, public recreation, library, arts and cultural and historical activities, senior citizen and teen activities, volunteer services and user fees.

On December 4, 2012, the Town Council created the Yountville Arts Commission, which allowed staff to review the PCSC By-laws, which included removing the reference to the “arts” and reducing the composition of PCSC from 8 to 6 members.

On March 5, 2013, the Parks & Recreation Director brought forward additional changes to the PCSC By-laws, including changing the name to the Parks & Recreation Advisory Commission (PRAC), modifying the purpose, and changing the meeting frequency.

PRAC serves in an advisory capacity to the Town Council in matters pertaining to parks, public recreation, library services, facilities, historical activities, senior citizens, youth and teen activities, volunteer services, and other program activities related to the mission of commission.

PRAC consists of five (5) voting community representatives serving two-year terms of office and one (1) Student member serving a one-year term of office. PRAC meets regularly during the odd months of the year (January, March, May, July, September, and November) on the third Thursday of the month at 6:00 p.m.

Recruitment
The Town posted a Notice of Vacancy on November 17, 2023 for the recruitment of four (4) community volunteers to serve on the Parks and Recreation Advisory Commission. The three (3) positions are vacant due to expiration of terms and one is an unfilled vacancy for the student representative position.

The current vacancies in PRAC are:
• Three (3) members serving a two-year term of office commencing January 21, 2024 expiring January 20, 2026. • One (1) High School member with a term of office commencing January 21, 2024 expiring January 21, 2025.

At the end of the application period (2) applications were received. The applications received were from Alan Tenscher and Myrna David. No applications were received for the open student representative seat or and one commissioner vacancy remains. The Town will continue to recruit until the vacancies have been filled.

The Town Council Handbook, Chapter II, Section Boards, Commissions, and Committee appointments state that “In the event the number of applicants equals the number of vacancies, the Town Council may waive the interviews and make the appointments based on the applicant's qualifications. This allows the Town Council to promptly fill available positions while ensuring all selected candidates meet the qualifications for their respective roles.”

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Engaged Residents: The Town embraces our residents' commitment to community as seen through volunteerism, civic engagement, and public participation that enhances the quality of life in Yountville.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Involve the community in the Town governance process by utilizing community volunteers on our boards and commissions.

Town of Yountville
Committee Application Form
Personal Contact Information Has Been Redacted
First Name:

Alan
Middle Initial:

C
Last Name:

Tenscher
Home Address: Home Address Line 2:

City:

Yountville
State:

CA
Postal Code:
94599
Primary Phone: Alternate Phone: Email Address:

PARKS & RECREATION ADVISORY COMMISSION
Commissioner
Employer:

Job Title:

Interests & Experiences
Do you currently live in Yountville? Yes
Are you a Yountville Business Owner?
Are you registered to vote in Yountville?
Why do you want to serve on this Board, Commission, or Committee? To give back to the community, help advance participation in TOY parks and recreation activities and advocate for the care of our wonderful parks and recreation facilities.

What do you perceive is the role of this Board, Commission, or Committee? .

How would you represent the interests of the community? .

What strengths/expertise/special skills would you bring to the Board, Commission, or Committee?
I can think critically, communicate clearly, and am consistent and reliable. I get along well with others and work well as part of a team.

Please describe your previous community service and volunteer experience.

I have served two and a half terms on the PRAC with a perfect attendance record. For the current term I serve as vice chair. I've been on the board of the Friends of the Yountville Library for the past 17 years and served as president for the last ~5 years.

Since its inception, I've been co-chair and now chair of Yountville Pickleball.

Anything else you would like to tell us?
I've been married for 29 years and have two adult sons that grew up enjoying the parks and recreational activities offered by P&R. Besides my volunteer activities, I enjoy hiking, road and mountain cycling, playing pickleball, gardening and spending time with my friends and extended family.

Name, Addresses and Phone numbers of three (3) individuals familiar with your background (Please do not use council members as references).

Read & Agreed to Application Disclosures? Certified/Agreed Date: 2023-12-02 Signature: Alan Tenscher
Town of Yountville
Committee Application Form
Personal Contact Information Has Been Redacted
First Name:

Myrna
Middle Initial:

A
Last Name:

David
Home Address: Home Address Line 2:

City:

Yountville
State:

CA
Postal Code:
94599
Primary Phone: Alternate Phone: Email Address:

PARKS & RECREATION ADVISORY COMMISSION
Commissioner
Employer:

Job Title:

Interests & Experiences
Do you currently live in Yountville? Yes
Are you a Yountville Business Owner?
Are you registered to vote in Yountville?
Why do you want to serve on this Board, Commission, or Committee? The mission of the Yountville Parks & Recreation Department is in full alignment with my lifestyle of active living and community outreach.

What do you perceive is the role of this Board, Commission, or Committee? .

How would you represent the interests of the community? .

What strengths/expertise/special skills would you bring to the Board, Commission, or Committee?
My strengths include: organizational leadership, modeling fitness for older adults, verbal and written communication skills.

Please describe your previous community service and volunteer experience.

I am currently serving as the Yountville representative to the Napa County Library Commission. I am also on the Pickleball Steering Committee, a member of the Yountville Kiwanis Club and monthly columnist for the Yountville Sun. I have previously served on the Napa County Commission on Aging and Vintage Owners Association Board of Directors.

Anything else you would like to tell us?
I believe strongly in fitness as we age and demonstrate this through my active participation in Pickleball and bicycling. I am very committed to life in Yountville and the vibrancy of our Town.

Name, Addresses and Phone numbers of three (3) individuals familiar with your background (Please do not use council members as references).

Read & Agreed to Application Disclosures? Certified/Agreed Date: 2023-12-08 Signature: Myrna David
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8F
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: Hilary Gaede, Acting Town Clerk
PREPARED BY: Hilary Gaede, Acting Town Clerk

RECOMMENDATION
Appoint one (1) individual to the Napa County Library Commission with a term of office to commence February 1, 2024 and expire on January 30, 2027.

DISCUSSION/BACKGROUND
The Napa County Library Commission (Commission) consists of eight (8) members, three (3) to be appointed by the County Board of Supervisors, two (2) to be appointed by the Napa City Council, one (1) each appointed by the Calistoga City Council, American Canyon City Council and the Yountville Town Council. The Commission meets monthly on the second Monday at 4:00 p.m. in Napa and commission members shall serve a three-year term which begins February 1. The Library Director oversees the operation of the Commission and the Commission, on behalf of all residents countywide, advises the Library Director, the County Board of Supervisors and local appointing authorities on matters pertaining to the library, advocates on the Library's behalf and ensures an ongoing flow of information between the Library, the Community and the elected officials. The Commission expects regular attendance of all members at all meetings, trainings and retreats in an effort to understand the functions of librarianship (public services, technical services, administrative services, and technology); ensuring and participating in long range planning for the Library so that the needs of all segments of the community are assessed and considered; and ensuring that all policies developed and recommended by the Commission are consistent with the approved plan. A detailed Library Commissioner Job Description is attached for reference.

Recruitment
On January 31, 2024, the term of office expires for the Yountville representative on the Napa County Library Commission and based on its Bylaws members can serve no more than two full terms. Staff posted a Notice of Vacancy on November 17, 2023, and at the close of the application review period one (1) applications was received from Myrna David.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Involve the community in the Town governance process by utilizing community volunteers on our boards and commissions.

Town of Yountville
Committee Application Form
Personal Contact Information Has Been Redacted
First Name:

Myrna
Middle Initial:

A
Last Name:

David
Home Address: Home Address Line 2:

City:

Yountville
State:

CA
Postal Code:
94599
Primary Phone: Alternate Phone: Email Address:

NAPA COUNTY LIBRARY COMMISSION-YOUNTVILLE REPRESENTATIVE Yountville Representative
Employer:

Job Title:

Interests & Experiences
Do you currently live in Yountville? Yes
Are you a Yountville Business Owner?
Are you registered to vote in Yountville?
Why do you want to serve on this Board, Commission, or Committee? I have served on the Library Commission for almost three years (one term) and would like to continue to serve for another term.

What do you perceive is the role of this Board, Commission, or Committee? .

How would you represent the interests of the community? .

What strengths/expertise/special skills would you bring to the Board, Commission, or Committee?
I will continue to bring strong organizational skills, creative thinking and an ability to work in partnership with other stakeholders to both local and county library issues.

Please describe your previous community service and volunteer experience.

I am the current Library Commissioner for the Town of Yountville. I have a leadership role on the Yountville Pickleball steering committee and volunteer on various Yountville Kiwanis projects.

Anything else you would like to tell us?
Some of my accomplishments as Library Commissioner: I initiated and continue to work on a monthly column with Library Staff for the Yountville Sun. I developed and participated in a series of programs for the YV Library with Poet Laureate Marianne Lyon. I helped facilitate the sale of a donated art piece for the FOYL. I worked in partnership with the Arts Commission on a Bookmark story project. I served on a committee to select art Library art exhibits for 2024,
Name, Addresses and Phone numbers of three (3) individuals familiar with your background (Please do not use council members as references).

Read & Agreed to Application Disclosures? Certified/Agreed Date: 2023-12-04 Signature: Myrna David
Prepared/Provided by the County of Napa

LIBRARY COMMISSIONER

JOB DESCRIPTION
Type of position: Volunteer
Duration: 3 years (unless filling a partial term); reappointments at the discretion of appointing authority.

Primary responsibility:

On behalf of all residents, advise the Library Director, the County Board of Supervisors and local appointing authorities on matters pertaining to the library, and advocate on the Library's behalf. Ensure an ongoing flow of information between the Library, the Community and the elected officials.

Qualifications:
• Commitment to the library's importance and its essential role in the community • Willingness to invest time and effort in their duties and to use meeting time productively and efficiently
• Ability to listen, to consider differing points of view, and to work well with others • Tested leadership skills in business, education or community • Enthusiasm, intellectual curiosity, good judgment and creativity • Understanding of, and commitment to, the stewardship role of the Commission • Demonstrated support for freedom of access, both physical and intellectual Ongoing Responsibilities:

1. Attend regular board meetings, trainings and retreats, in an effort to understand the functions of librarianship (public services, technical services, administrative services, and technology) as well as issues and challenges facing libraries in general, and the Napa CityCounty Library in particular. Read materials in advance, ask questions, and make informed recommendations. Become familiar with the legal and regulatory environment that governs library and library commission operations, including, but not limited to, the Library Commission's by-laws, the Brown Act, the American Library Association’s Bill of Rights, the Americans with Disabilities Act, and Confidentiality requirements.

2. Report to appointing authority at least once per year (more frequently if specific issues arise), highlighting the activities, accomplishments, and concerns of the library in general, and of the local library in particular.

3. Gain familiarity with the budgeting process. Review monthly and annual financial statements. Become familiar with physical facility needs and resources, and ensure that plans for facility maintenance and capital improvement are in place.

4. Ensure and participate in long range planning for the Library, and that needs of all segments of our community are assessed and considered. Ensure that all policies developed and recommended by the Commission are consistent with the approved plan.

5. Serve as needed as an active member of a working committee of the Commission.

6. Act as an advocate for legislation and funding that will help to meet the identified needs of the community and the library. Act as an advocate for the library to the community and as an advocate for the community to the library.

Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8G
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: John Ferons, Public Works Director

RECOMMENDATION
Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390

DISCUSSION/BACKGROUND
Pursuant to Town of Yountville Municipal Code 3.32.390, Town Staff shall continue to make reports to Town Council at each regularly scheduled Town Council meeting until the emergency action is terminated by the Town Council. Town Council heard an Administrative Report at the February 21, 2023, Council meeting and determined the need to declare the emergency.

As a reminder, the Town owns and operates a Recycled Water Transmission Main that delivers treated wastewater to the golf course and various vineyard pond customers located on both the east and west sides of the Napa River. That transmission main is a 6-inch PVC pipe that traverses the floor of the Napa Valley from the treatment plant on the west side of the valley to various recycled water customers located on the east side of the valley. It was installed in 1977 and has been in continuous use since its inception. In one location the pipe crosses underneath the Napa River in a direct bury format, it is not installed within a casing pipe or encased in any protective concrete. It is at this location, underneath the Napa River, that a leak has been discovered.

Update:

1. The Town’s temporary river crossing continues to successfully deliver recycled water to the customers on the east side of the Napa River, for example +/- 33 acre-feet of recycled water was delivered in December 2023.

2. The results of the seismic refraction testing has solidified the proposed alignment. The land surveyor will be mobilizing to perform a detailed ground survey of that alignment.

3. Town staff, the civil engineering consultant and environmental consulting firm continue design efforts on the depth of the directional boring for the chosen alignment.

4. Emergency status remains in place to help to assist and ensure all adequate funding sources are available.

ENVIRONMENTAL REVIEW
CEQA Cat Ex Class 1, Existing Facilities

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? Yes
Where is it Budgeted? WW-0042; 63-4518-5100; Recycled Water Transmission Main Repair Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Exceptional Town Services and Staff: The Town supports its talented staff who deliver high quality municipal programs and services while maintaining public infrastructure for the benefit of the community. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.

Briefly Explain Relationship to Strategic Plan Goal and Objective. The Town’s Recycled Water Program is critical infrastructure for the benefit of the community. The Recycled Water Transmission Main is necessary for the delivery of recycled water to our contract customers. A quick response facilitated by declaring an emergency is responsible fiscally because it reduces the time and cost associated with performing the repair which will reduce the Town’s exposure to any fines for regulatory non-compliance.

Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8H
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: Rosalba Ramirez, Deputy Public Works Director

RECOMMENDATION
Adopt Resolution 24-4244 authorizing the submittal of application(s) for all United States Department of Agriculture (USDA) programs for which Town is eligible and Authorizing Town Manager, to sign the necessary Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, and /or Fund Transfer Agreements and any subsequent amendments for the allocation and reimbursement of grant funds on behalf of the Town.

DISCUSSION/BACKGROUND
The Town of Yountville is eligible for various State and Federal grant funding. The Public Works Department is actively seeking funds from the United States Department of Agriculture (USDA) including the office of Rural Development Low Interest Loan Program to fund the Joint Treatment Plant Office Modernization Project No.

WW-0011. To apply for these funds the Town must submit a public notice regarding the intent to apply for funds. If adopted, the attached resolution serves as the public notice indicating the Town’s intent to apply for USDA funds.

The project background for the project for which the Town is seeking USDA Funs is as follows. The Town’s Joint Wastewater Treatment Plant Office/Control Building has been in service in its current configuration since 1977. As such, an office modernization project was incorporated into the Capital Improvement Program back in 2019 to address new ADA compliant workspaces, restrooms, and locker rooms to modernize the space, improve workflow, and address modern staffing needs. The construction of the project is estimated to begin, at a minimum, in summer 2024 or later. There are numerous components of the design and pre-construction of the project that are actively being worked on including the detailed infrastructure plans to support the architect’s design, the final construction estimates and project specifications, and securing additional funds for construction.

The Town is actively pursuing available grant opportunities for this work that would require a potential funding match. Grants are competitive and, at times, are not available for this specific work. For this reason, the Town is also working through a low interest loan application with the United States Department of Agriculture (USDA) that would fund the construction of the project. To apply for the low interest loan application, the Town must complete a preliminary engineering report (PER), federal environmental report (ER), make public the intent to apply for funds, and complete the application through the USDA online portal.

The project is currently budgeted under the capital improvement program project number WW-0011 in the amount of $2,000,000. The USDA will reimburse the Town for the full cost of completed construction in the form of a low interest loan. The Town will then make payments over time. The construction is anticipated to be completed in 2025.

ENVIRONMENTAL REVIEW
Not Applicable

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Capital improvement program project number WW-0011 Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

Briefly Explain Relationship to Strategic Plan Goal and Objective. Using alternate funds is fiscally responsible, maximizing economic opportunities and enhances the livability of Yountville with well-maintained public facilities.

Town of Yountville
Resolution Number 24-4244
Adopt Resolution 24-4244 authorizing the submittal of application(s) for all United States Department of Agriculture (USDA) program for which Town is eligible and Authorizing Town Manager, to sign the necessary Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, and /or Fund Transfer Agreements and any subsequent amendments for the allocation and reimbursement of grant funds on behalf of the Town.

Recitals
A. The Town of Yountville has the intent to apply to the United States Department of Agriculture (USDA) office of Rural Development funding program.

B. The applicant certifies by resolution the approval of the application and the availability of eligible matching funds prior to submission of the application to the USDA; and C. That the Town Manager, or his/her designee is hereby authorized and empowered to execute in the name of the Town of Yountville all documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure funds and implement the approved grant or payment project Land and Water Conservation Fund Grant-In-Aid program for all grants; and
D. That these authorizations are effective from the date of adoption through January 16, 2028.

Now therefore, the Town Council of the Town of Yountville does resolve as follows:

1. Approves the filing of an application to the United States Department of Agriculture (USDA) office of Rural Development funds.

2. Certifies that said agency has matching funds from eligible source(s); and

3. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.

4. Appoints the Town Manager as agent of the applicant to authorize and to execute conduct all negotiations and execute and submit all documents, including, but not limited to, applications, contracts, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the aforementioned project.

5. The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Yountville, State of California, held on this 16th day of January 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
MArgie Mohler , Mayor
ATTEST:

Hilary Gaede, Acting Town Clerk
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8I
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: Rosalba Ramirez, Deputy Public Works Director

RECOMMENDATION
Adopt Resolution Number 24-4245; Authorizing the Procurement of a F-150 Lightning Electric Vehicle in a Not to Exceed Amount of $80,000 with Capital Fund 50 Identified in the Current Capital Improvement Plan (Project CP-0028 and CP-0029) and Authorizing the Town Manager to Execute the Contract up to that Amount.

DISCUSSION/BACKGROUND
At the September 19, 2023, Council meeting, Town Council approved the procurement of an all-electric Ford Lightning as a replacement to an existing gas vehicle. Funds for this purchase were allocated by Town Council with the creation of Capital Improvement Project CP-0028 funded by the prior fiscal year’s unallocated fund balance with $147,000. The recently purchased Ford Lightning all-electric truck replaces the traditional gas pickup assigned to the Municipal Operations Supervisor.

In addition to and previous to the purchase of the Ford lighting, at the December 16, 2022, council meeting, Town Council approved the purchase of two GEM electric vehicles from the same Capital Improvement Project CP-0028 funded by previous unallocated fund balance. The coupe version of these two Gem vehicles replaced the traditional gas-powered Chevy Silverado light duty pickup truck that is used to serve Town Hall staff. The pickup truck version of the Gem vehicles replaced another Chevy Colorado light duty pickup that is used by municipal operations staff to empty trash receptacles and clean the restrooms in public parks and right of way.

The Town’s Capital Improvement Program budget incorporates the Town’s goal to replace traditional vehicles over time with electric vehicles and contains capital improvement projects for the purchase of additional electric vehicles and installation of electric vehicle charging stations in Town. The purchase of electric fleet vehicles in lieu of gas-powered vehicles is a step towards reaching local town and statewide sustainability goals.

To continue with the Town’s zero emission and sustainability goals, Public Works would like to purchase a second F-150 Lightning electric vehicle to replace the need for another gas-powered light duty pickup truck in the fleet. Given the current technology and capability of electrics trucks, the gas-powered fleet vehicles being replaced with electric vehicles are light-duty pickup trucks and are not of the heavy-duty fleet vehicle type. The heavy-duty vehicle type have requirements that exceed the capabilities of current electric vehicles available.

There are currently funds available in projects PK-0028 Replace 2008 Chevrolet 2500 HD and PK-0029 Replace 2013 Chevrolet. When the budget for these trucks was created it contemplated replacing the trucks in like kind, meaning traditional gas-powered vehicles. Comparable electric trucks are more expensive than their gaspowered counterparts and as such, these two projects will be combined to purchase the Ford Lightning and replace the 2008 Chevrolet 2500 HD truck. The 2013 Chevrolet will be replaced in a future fiscal year. The fund balance will cover the not to exceed amount of $80,000.00 cost of the F-150 Lightning truck with the unused fund balance remaining available for the procurement of additional electric fleet purchases.

Pursuant to Town Municipal Code Chapter 3.32, Article 2 Supplies, General Services and Equipment 3.32.180 Formal Bid Procedure, Public Works staff previously advertised a notice inviting bids for the procurement of the electric fleet vehicle beginning on 8/26/2023. No bids or inquiries were received by staff. Following the requirements in the Town’s Municipal Code, Title 3 Revenue and Finance, Chapter 3.32.180 Formal Bid Procedure; G. Rejection of Bids. If the Town Council determines that bids are excessively high or that specifications were unclear, or if no bids are received, the Council may reject all bids presented and use whatever method it deems appropriate, such as rebid, abandon acquisition, or negotiate a contract. Public Works would like to move forward with the direct purchase of the 2023 F-150 Lightning Electric Vehicle through the Ford website.

Staff is requesting the council authorize the procurement of the F-150 Lightning Electric Vehicle and authorize the Town Manager to sign the contract up to the purchase amount.

ENVIRONMENTAL REVIEW
Not Applicable

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? PK-0028 Replace 2008 Chevrolet 2500 HD and PK-0029 Replace 2013 Chevrolet Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

Briefly Explain Relationship to Strategic Plan Goal and Objective. Using the allocated funds for vehicle replacement and charging stations ensures that the Town’s is meeting its zero emission and sustainability goals in an appropriate time frame exhibiting responsible fiscal policy while providing the necessary zero-emissions equipment for staff to deliver municipal services while maintaining Town infrastructure.

Town of Yountville
Resolution Number 23-4245
Adopt Resolution Number 24-4245 ; Authorizing the Procurement of a F-150 Lightning Electric Vehicle in the Not to Exceed Amount of $80,000 with Capital Fund 50 Identified in the Current Capital Improvement Plan (Project PK-0028 and PK-0029) and Authorizing the Town Manager to Execute the Contract up to that Amount.

Recitals
A. The Town’s Capital Improvement Program budget incorporates the Town’s goal to replace traditional vehicles over time with electric vehicles and contains capital improvement projects for the purchase of additional electric vehicles and installation of electric vehicle charging stations in Town.

B. There is budget available in CIP PK-0028 and PK-0029 for the purchase of a fleet vehicle.

C. The purchase of a F-150 Lightning electric vehicle would replace the need for a gaspowered truck in the Town fleet. The existing fund balance would cover the not to exceed amount of $80,000.00 cost of the F-150 Lightning truck.

D. Pursuant to Town Municipal Code Chapter 3.32, Article 2 Supplies, General Services and Equipment 3.32.180 Formal Bid Procedure, Public Works staff previously advertised a notice inviting bids for the procurement of the electric fleet vehicle beginning on 8/26/2023.

No bids or inquiries were received.

E. The proposed electric vehicle purchase is via the Town’s Municipal Code, Title 3 Revenue and Finance, Chapter 3.32.180 G. Rejection of Bids. If the Town Council determines that bids are excessively high or that specifications were unclear, or if no bids are received, the Council may reject all bids presented and use whatever method it deems appropriate, such as rebid, abandon acquisition, or negotiate a contract.

Now therefore, the Town Council of the Town of Yountville does resolve as follows:

1. Using the allocated funds for vehicle replacement and charging stations ensures that the Town’s is meeting its zero emission and sustainability goals.

2. The Town has a quote for a F-150 Lightning fleet truck for $70,000 including tax and fees, the monies to purchase are available in Fund 50.

3. The proposed electric vehicle purchase is via the Town’s Municipal Code, Title 3 Revenue and Finance, Chapter 3.32.180 G. Rejection of Bids. If the Town Council determines that bids are excessively high or that specifications were unclear, or if no bids are received, the Council may reject all bids presented and use whatever method it deems appropriate, such as rebid, abandon acquisition, or negotiate a contract.

4. The Town manager is authorized to sign the contract up to the purchase amount.

5. The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Yountville, State of California, held on this 16th day of January 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Mayor Mohler
ATTEST:

Hilary Gaede ; Acting Town Clerk
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 10A
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: Diane Levine, Assistant Planner
PREPARED BY: Diane Levine, Associate Planner

RECOMMENDATION
Consider Adoption of Resolution Number 24-4246 Approving a Commercial Use Permit for R+D Kitchen To Provide ‘To-Go’ Food Services at 6795 Washington Street, Building D; Approve a Master Development Plan Amendment to the Existing R+D Kitchen Master Development Plan to Incorporate Building D; and Find the Commercial Use Permit and Master Development Plan Amendment Exempt from the California Environmental Quality Act.

DISCUSSION/BACKGROUND
Project Site
The ‘To-Go’ space currently occupies approximately 680 square feet (sq ft) of Building D, located at 6795 Washington Street. Building D is part of a larger complex commonly referred to as Washington Square.

Washington Square is an approximately 1.9-acre developed lot located near the north end of town at Madison Street and Washington Street. The site is Zoned Old Town Commercial (OTC).

Washington Square
The original development of Washington Square’s resident-oriented complex was granted through Resolution Number 610, signed October 9th, 1984. In 1995, the Town Council adopted Resolution 1102-95 permitting uses within the Washington Square complex that “shall be those uses listed under the PC-Primary Commercial zoning district as described in the Town of Yountville Zoning Ordinance.” This has allowed for the various commercial uses that have operated out of Washington Square over the years.

R+D Kitchen Restaurant
The proposal to redevelop portions of Washington Square to incorporate a Master Development Plan (MDP) for R+D Kitchen was brought to the Council November 16th, 2010 (Resolution Number 2929-10). This Resolution also included approval of a Commercial Use Permit, Design Review, and Master Sign Permit. The approved MDP proposed a 6,092 square foot restaurant and 700 square foot outdoor dining area.

Use Permit ‘To-Go’ Operations out of Building D
The Applicant proposes to obtain a Use Permit to continue operations for R+D Kitchen Restaurant’s (R+D) ‘ToGo’ services out of a portion of Building D within Washington Square. The operation of the ‘To-Go’ use originated 325082.1
from an approved use through Town Council Proclamation 2020-01, which proclaimed the existence of a local emergency in response to the Coronavirus and aimed to assist businesses in maintaining economic health by temporarily allowing businesses to reasonably operate beyond the scope of their Use Permits. Various extensions and leniencies have been granted since the original proclamation, as well as the development and approval of the Washington Street Activation Program, which affords businesses meeting specific criteria a streamlined way to incorporate elements of the Town’s Economic Recovery Program that generated positive outcomes (e.g., outdoor seating, curbside pick-up). As part of this Business Transition Support Program, the Town approved R+D Kitchen’s application to operate a temporary To-Go location for takeout food service.

The ‘To-Go’ use is a permitted use within the OTC District as it qualifies as an accessory commercial use, which would typically operate under the same umbrella as R+D Kitchen’s existing Use Permit. However, pursuant to YMC § 17.200.090, Modification or Change of Use, “requests for a change of use category or a change to the conditions of approval of a use permit or a change to the operation that would affect a condition of approval, shall require the filing of a new application for a use permit.” The existing R+D Kitchen Use Permit conditions that “deliveries shall be made from the parking lot.” Because deliveries (aka ‘To Go’ services) are now operated out of Building D and not the parking lot, the request to do so modifies a condition of the originally approved MDP and subsequent Use Permit. Therefore, a new Use Permit explicitly for the R+D ‘To-Go’ space in Building D will be required.

It is the goal of the applicant to continue use of the space for the convenience of the local community and reduce obstruction within and outside of the entrance to the restaurant as there is limited space. The applicant has also noted that the ‘To-Go’ space has provided the added benefit of activating the corner that Building D is located on. The ‘To-Go’ space currently allows customers to pick up their take-home orders, which are placed and paid for online, assembled in the restaurant, then walked to Building D for pick up.

Analysis
In addition to the process and procedures outlined in the applicable YMC sections that guide staff’s analysis for amendments and new use permits, the following considerations were analyzed:

Accessory commercial use: It has been determined that the use meets the definition and criteria of an accessory commercial use based on the following information: YMC section 17.236.010 defines an accessory commercial use as “clearly subordinate or incidental and directly related to a permitted or conditionally permitted commercial use.” The general thresholds for considering whether a use in an accessory use include whether the:
(1) floor area dedicated to the use is less than 25% of the total area; Floor area dedicated to the ‘To-Go’ use is well under 25% of R+D’s. Building D is approximately 680 sq ft and the full-service restaurant is over 5,770 sq ft.
(2) amount of business, revenue or activity generated by the use is less than 25% of the main use; The amount of ‘To-Go’ sales has not reached over 5.5% of monthly sales within the last 6 months as shown by sales records submitted and certified by the applicant. (3) hours of operation and intensity of operation are similar to the primary use; and Hours of operation will be the same as the full-service restaurant’s current operating hours (10:30 am – 9pm).
(4) uses are composed in separate and demised tenant spaces.

Use operates out of a separate space.

Parking: Additional parking would not be necessary for this use since delivery services were previously offered from a different location. Thus, there is no increase in activity. Additionally, Building D is within a few meters of two parking spaces reserved for customers who drive to pick up their orders as opposed to walking. Furthermore, 325082.1
325082.1
it is estimated that 1/3 of orders are picked up by pedestrian traffic (by foot, no vehicle used). Given these factors, Staff determined that additional parking requirements are not needed nor would be reasonable.

Employees: The use of ‘To-Go’ operations out of Building D requires no additional employees. Therefore, impacts associated with an increase in the number of employees are not a concern.

Hours of operation: R+D Kitchen’s existing Use Permit allows the full-service restaurant to operate between the hours of 10:00 am and 12:00 midnight. However, they are currently operating between the hours of 10:30 am and 9 pm. Staff has determined that it is most appropriate for the ‘To-Go’ service to operate between the hours of 10:30 am and 9 pm unless further limited by a reduction in hours of the full-service restaurant and irrespective of any changes to an increase in operating hours of the full-service restaurant.

Number of Trips: As can be read below under Finding (D), the use does not increase the number of vehicles and/or traffic patterns or intensity as the ‘To-Go’ services are essentially changing location from the parking lot, as prescribed by the R+D Kitchen Use Permit, and the front entrance area, to Building D. The approximate number of trips per day is 60; approximately 40 of those trips are made by vehicle and 20 on foot.

Staff proposes the following Conditions of Approval for the R+D Kitchen ‘To-Go’ Use Permit:
(1) The Conditions of approval contained in Town Council Resolutions 610, 1102-95, 2929-10 shall remain in full force and effect, except as modified herein.
(2) Occupation of Building D shall be used solely for ‘To-Go’ services, for which orders are placed and paid for in advance, and food is prepared through the R+D Kitchen full-service restaurant. (3) Hours of business shall be from 10:30 am to 9 pm. Should at any time the R+D Kitchen Restaurant reduce hours to a timeframe more restrictive than these hours, hours for the ‘To-Go’ space shall also be reduced to those hours.
(4) No more than one (1) employee shall be required for the ‘To-Go’ space. Any increase in staff shall be required to first be requested by the applicant to the Planning Officer for approval and is subject to review according to the Yountville Municipal Code.
(5) The applicant shall submit an annual monitoring fee (CPI adjusted annually) in the amount of $719.

FINDINGS REQUIRED BY YMC § 17.200.060 Findings and Decision Staff believes the findings required by § 17.200.060 to approve the Use Permit can be made based on the following:

A. The proposed use, at the intensity represented and at the proposed location, will provide a use that is compatible with the neighborhood and community;
The use is permitted within its zoning districts, providing a friendly walk-up option for those seeking take-home food from R+D Kitchen on a small scale, pedestrian-oriented operation indicative of Old Town Commercial.

Therefore, the proposed use provides a use compatible with the neighborhood and community.

B. The proposed use will not be detrimental to the health, safety, convenience or general welfare of persons residing or working in the vicinity, or injurious to property, improvements or potential development in the vicinity; The use does not impact current or future improvements or potential development as it exists within an existing building and is used solely for the purposes of ‘To-Go’ pick-up. On the contrary, the use helps to further activate the Washington Square complex and provides convenience to the local community. Therefore, the proposed use will not be detrimental to the health, safety, convenience or general welfare of persons residing or working in the vicinity, nor injurious to property, improvements, or potential development.

C. The proposed use would not conflict with the Town’s goal of achieving economic sustainability with a mix of varied commercial services;
325082.1
The use supports an existing commercial use (restaurant). Furthermore, the use supports the economic sustainability of the restaurant while providing an easily available pick-up station for those who do not wish to dine in. Therefore, the use does not conflict with the Town’s goal of achieving economic sustainability with a mix of varied commercial services.

D. The proposed use will not impair accessibility or traffic patterns for persons and vehicles based on the type and volume of anticipated traffic, will provide safe and adequate ingress and egress, and will furnish adequate off-street parking and loading for both customers and employees to the extent deemed feasible by the decisionmaking body; The use does not increase the number of vehicles as it operates as a ‘To-Go’ space for R+D Kitchen, which previously operated its ‘To-Go’ operations out of the restaurant. The ‘To-Go’ space is located in the same complex nearest to the restaurant, sharing the same ingress and egress developed through the R+D Kitchen MDP. Furthermore, two parking spaces are dedicated to the ‘To-Go’ use, which are within a few meters from the building. Therefore, the use will not impair accessibility or traffic patterns and adequate off-street parking has been provided.

E. The proposed use provides sufficient safeguards to prevent noxious or offensive emissions such as glare, dust and odors, or levels of noise which may exceed the Town’s noise regulations; No construction is required for this use as it is within a portion of an existing building and requires no infrastructure within the space. All food is prepared at the R+D Kitchen restaurant. Operating hours are within the hours permitted within the existing R+D Kitchen Use Permit. Therefore, the use does not require any measures to prevent noxious or offensive emissions or noise that may exceed the Town’s noise regulations.

F. The proposed use does not require excessive amounts of water or generate excessive amounts of waste; The use does not generate any additional waste or water use as it functions as a pick-up station for food orders that were previously available for pick up at R+D Kitchen.

G. The existing or proposed utility, police and fire services are adequate to serve the proposed use; The use is an accessory use that does not require new development, an increase in staff, or other aspects of development that may trigger a need for an increase in public services (e.g., construction impacts, development that would generate a significant influx in traffic, etc.). Therefore, existing utilities and public services are adequate to serve the use.

H. The proposed use will comply with all applicable provisions of Title 17 and will be consistent with the policies and standards of the General Plan; and
The use has been analyzed using applicable regulations pertaining to uses allowed within Old Town Commercial pursuant to § 17.60.040, Chapter 17.192 pertaining to amendments to MDPs, and Chapter 17.200 pertaining to processing Use Permits for approval including Findings and Decision herein. The use does not impair the standards of the General Plan and furthers servicing the needs of the community. Therefore, the use complies with the provisions of Title 17 and the General Plan.

I. For properties in the Retail Overlay District, the proposed use enhances retail opportunities within the commercial code of the Town and the proposed use maximizes active uses along the Washington Street core business area and in doing so enhances pedestrian activity and interest.

This use is not within the Retail Overlay District.

Master Development Plan Amendment
The existing R+D Kitchen MDP does not include the use of a portion of Building D. Yountville Municipal Code (YMC) § 17.192.080 (A) states that minor modifications to an MDP that include changes to the boundaries or 325082.1
location shown of the MDP may not be granted at an administrative level. The amendment to MDP would modify the boundaries to include Building D. Therefore, an MDP Amendment is required.

FINDINGS REQUIRED BY YMC § 17.192.060 Findings and Decision Staff believes the findings required by §17.192.060 to approve the Master Development Plan Amendment can be made based on the following:

A. The proposed development, and each increment of a phased project, creates an environment of sustained desirability and stability;
No development is required as a result of the amendment; the ‘To-Go’ operations operate out of an existing building within Washington Square.

B. The land uses and design of the proposed development are consistent with the intent of the General Plan, Title 17, and any other applicable plans or policies adopted by the Town Council, or those in the process of being prepared and adopted; and
The land use supports commercial uses and no development is needed as part of the amendment. There are no applicable plans or policies in the process of being prepared that would in turn make the amendment out of compliance with the General Plan, Title 17, or any plan or policy. Furthermore, the General Plan speaks to supporting existing businesses within the Town.

C. Findings can be made as required by Sections 17.188.060 and 17.200.060 of this title.

Staff determined that the findings in § 17.200.060 are met. These findings are discussed above, under the FINDINGS REQUIRED BY YMC § 17.200.060 header. Staff determined that the findings in § 17.188.060 are met. These findings are discussed below, under the FINDINGS REQUIRED BY YMC § 17.188.060 header.

FINDINGS REQUIRED BY YMC § 17.188.060 Findings and Decision Staff believes the findings required by §17.188.060 to approve Design Review can be made based on the following:

B. The location of structures preserves significant trees, natural features and identified public view corridors; The use occupies an existing building and therefore will not impact trees, natural features, or public view corridors.

C. The project will be compatible with neighboring properties and developments with regard to setbacks, building heights, and massing;
No development is proposed as part of this use. Therefore, there will be no incompatibility with setbacks, building heights, or massing.

D. The project will not be detrimental to neighboring properties and developments with regard to the location of parking facilities, siting of trash enclosures, placement of mechanical equipment, and privacy considerations; The use is within an existing structure and does not require parking facilities, extra trash enclosures, or mechanical equipment. Building D is within Washington Square, a commercial complex. 325082.1
E. The project presents an attractive design, utilizing high-quality building finishes and materials, and design techniques to mitigate potentially bulky building forms, such as modulating varied rooflines, partial upper stories, setbacks for upper story volume and/or a variety of roof forms; The use does not propose development.

F. Proposed landscaping provides sufficient visual relief, complements the buildings and structures on the site, and provides an inviting environment for the enjoyment of occupants and the public; The use does not propose development or landscaping.

G. The existing or proposed infrastructure and utility capacity are adequate for the proposed development; and No increase in utility capacity is needed for this use.

H. The proposed project will comply with all applicable provisions of this Title 17 and will be consistent with the policies and standards of the General Plan.

The applicable provisions of Title 17 have been discussed herein are determined to be consistent. The use would not be inconsistent with any policies or programs listed within the General Plan.

Zoning & Design Review Board (ZDRB) Recommendation
The Zoning & Design Review Board made the recommendation to the Town Council to adopt the Commercial Use Permit and Master Development Plan amendment as presented. The ZDRB was supportive of the continuance of the ‘To-Go’ services out of Building D, finding it an added benefit to the community as well as a hopeful start to further activation through more tenant occupancy within the Washington Square buildings.

The full ZDRB discussion can be accessed through the Town website or by copying and pasting the following link into your web browser: https://yountvilleca.new.swagit.com/videos/274201.

ENVIRONMENTAL REVIEW
CEQA Cat Ex Class 1, Existing Facilities. The use would remain occurring within a portion of the existing structure, Building D. No expansion of this or any building is required. The use would serve as a ‘To-Go’ pickup station, requiring negligible to no increase in utility use. Furthermore, existing Building D formerly served as a commercial use. Therefore, the use is exempt pursuant to CEQA Guidelines Section 15301.

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Indirectly
If yes, Identify Strategic Goal and Objective. Premier Destination: The Town values its residents, rich history, natural environment, culinary excellence, arts, and distinguished businesses that make our home a place people love.
325082.1
Briefly Explain Relationship to Strategic Plan Goal and Objective. The R+D Restaurant is a staple in the Town of Yountville and the 'To-Go' services add an option for both residents and visitors that does not exist for all food options within the Town.

Town of Yountville
Town Council
Resolution Number 24-4246
A Resolution of the Town Council Approving a Commercial Use Permit for R+D Kitchen To Provide ‘To-Go’ Food Services at 6795 Washington Street, Building D, Approve a Master Development Plan Amendment to the Existing R+D Kitchen Master Development Plan to Incorporate Building D, and Find the Commercial Use Permit and Master Development Plan Amendment Exempt from the California Environmental Quality Act
Recitals
A. On October 9, 1984, the Town Council adopted Resolution No. 610, conditionally approving a use permit for a resident-oriented commercial complex known as Washington Square (APNs 036-032-060, 036-032-070, 27-442-02).

B. On February 28, 1995, the Town Council adopted Resolution No. 1102-95, which provided that permitted uses within the Washington Square complex “shall be those uses listed under the PC-Primary Commercial zoning district as described in the Town of Yountville Zoning Ordinance.”
C. On November 16, 2010, the Town Council adopted Resolution No. 2929-10 approving a Master Development Plan and commercial use permit for the R+D Kitchen restaurant located at 6795 Washington Street (APNs 036-032-010, 036- 032-011, 036-032-012).

D. On May 15, 2020, the Town Manager, acting as the Director of Emergency Services, adopted Proclamation No. 2020-02, adopting such rules and regulations such as the “COVID-19 Restaurant Support Program” to help local businesses operate throughout the COVID-19 pandemic. As part of this Business Transition Support Program, the Town approved R+D Kitchen’s application to operate a temporary To-Go location for takeout food service.

E. On August 10, 2023, the Town received a complete application for a commercial use permit to allow R+D Kitchen to provide ‘To-Go” food services out of Building D located at 6795 Washington Street (APN 036-032-014) and a Master Development Plan amendment to allow for the incorporation of the Building D space into R+D Kitchen’s Master Development Plan.

F. Yountville Municipal Code (YMC) Section 17.192.040 authorizes the Zoning & Design Review Board (ZDRB) to recommend approval, conditional approval, or denial of applications for Master Development Plans to the Town Council, which includes Master Development Plan amendments pursuant to YMC Section

17.192.080(B), based on the findings required by YMC Section 17.192.060.

G. At the ZDRB meeting held October 10th, 2023, the ZDRB reviewed the Staff Report and received a presentation on the Use Permit and Master Development Plan amendment application, as well as public comment thereon, and forwarded its recommendation to the Town Council to approve the application as recommended by staff.

H. YMC Section 17.200.070 authorizes the Town’s reviewing authority to impose conditions of approval deemed reasonable and necessary to ensure commercial use permits will be in compliance with the findings required by YMC Section

17.200.060.

I. The Yountville Town Council conducted a duly noticed public hearing on January 16th, 2024, to receive a presentation on the Use Permit and Master Development Plan amendment application, as well as comments and testimony from the public.

Now therefore, the Town Council of the Town of Yountville does ordain as follows:

SECTION 1. RECITALS: The foregoing recitals are true and correct and are incorporated into the findings herein.

SECTION 2: RECORD: The Record of Proceedings ("Record") upon which the Town Council bases its recommendation includes, but is not limited to: (1) the staff reports, Town files and records and other documents prepared for and/or submitted to the Town relating to the commercial use permit and Master Development Plan amendment application, (2) the evidence, facts, findings and other determinations set forth in this resolution, (3) the Town of Yountville General Plan and its certified final EIR and the Yountville Municipal Code, (4) all designs, plans, studies, data and correspondence submitted to the Town in connection with the commercial use permit and Master Development Plan amendment application, (5) all documentary and oral evidence received at public workshops, meetings, and hearings or submitted to the Town, and (6) all other matters of common knowledge to the Town Council including, but not limited to, Town, state, and federal laws, policies, rules, regulations, reports, records and projections related to development within the Town of Yountville and its surrounding areas.

The location and custodian of the records is the Town of Yountville Planning and Building Department at 6550 Yount St, Yountville, CA 94599.

SECTION 3. CEQA FINDINGS: Based on the Record as described above and all matters deemed material and relevant prior to adopting this resolution, the Town Council finds the proposed commercial use permit and Master Development Plan amendment to be exempt from the requirements of CEQA pursuant to CEQA Guidelines Section 15301, Existing Facilities. The commercial use would remain occurring within a portion of the existing structure, Building D. No expansion of this or any building is required. The use 325079.1
would serve as a ‘To-Go’ pick-up station, requiring negligible to no increase in utility use.

Furthermore, existing Building D formerly served as a commercial use. Therefore, the use is exempt pursuant to CEQA Guidelines Section 15301.

SECTION 4. COMMERCIAL USE PERMIT FINDINGS: The Town Council hereby makes its recommendation based on the following findings as required by YMC Section

17.200.060 with respect to the commercial use permit application at issue based on the evidence contained in the Record which is herein incorporated by reference:

1. The proposed use, at the intensity represented and at the proposed location, will provide a use that is compatible with the neighborhood and community; The use is permitted within its zoning districts, providing a friendly walk-up option for those seeking take-home food from R+D on a small scale, pedestrian-oriented operation indicative of Old Town Commercial. Therefore, the proposed use provides a use compatible with the neighborhood and community.

2. The proposed use will not be detrimental to the health, safety, convenience or general welfare of persons residing or working in the vicinity, or injurious to property, improvements or potential development in the vicinity;
The use does not impact current or future improvements or potential development as it exists within an existing building and is used solely for the purposes of ‘To-Go’ pick-up. On the contrary, the use helps to further activate the Washington Square complex and provides convenience to the local community. Therefore, the proposed use will not be detrimental to the health, safety, convenience, or general welfare of persons residing or working in the vicinity, nor injurious to property, improvements, or potential development.

3. The proposed use would not conflict with the Town’s goal of achieving economic sustainability with a mix of varied commercial services; The use supports an existing commercial use (restaurant). Furthermore, the use supports the economic sustainability of the restaurant while providing an easily available pick-up station for those who do not wish to dine in. Therefore, the use does not conflict with the Town’s goal of achieving economic sustainability with a mix of varied commercial services.

4. The proposed use will not impair accessibility or traffic patterns for persons and vehicles based on the type and volume of anticipated traffic, will provide safe and adequate ingress and egress, and will furnish adequate off-street parking and loading for both customers and employees to the extent deemed feasible by the decision-making body;
The use does not increase the number of vehicles as it operates as a ‘To-Go’ space for R+D Kitchen, which previously operated its ‘To-Go’ operations out of the restaurant. The ‘To-Go’ space is located in the same complex nearest to the restaurant, sharing the same ingress and egress developed through the R+D Kitchen Master Development Plan. Furthermore, two parking spaces are dedicated to the ‘To-Go’ use, which are within a few meters from the building. Therefore, the use will not impair accessibility or traffic patterns and adequate off-street parking has been provided.

5. The proposed use provides sufficient safeguards to prevent noxious or offensive emissions such as glare, dust and odors, or levels of noise which may exceed the Town’s noise regulations;
No construction is required for this use as it is within a portion of an existing building and requires no infrastructure within the space. All food is prepared at the R+D Kitchen restaurant. Operating hours are within the hours permitted within the existing R+D Kitchen Use Permit. Therefore, the use does not require any measures to prevent noxious or offensive emissions or noise that may exceed the Town’s noise regulations.

6. The proposed use does not require excessive amounts of water or generate excessive amounts of waste;
The use does not generate any additional waste or water use as it functions as a pick-up station for food orders that were previously available for pick up at R+D Kitchen.

7. The existing or proposed utility, police and fire services are adequate to serve the proposed use;
The use is an accessory use that does not require new development, an increase in staff, or other aspects of development that may trigger a need for an increase in public services (e.g., construction impacts, development that would generate a significant influx in traffic, etc.). Therefore, existing utilities and public services are adequate to serve the use.

8. The proposed use will comply with all applicable provisions of Title 17 and will be consistent with the policies and standards of the General Plan; and The use has been analyzed using applicable regulations pertaining to uses allowed within Old Town Commercial pursuant to Section 17.60.040, Chapter 17.192 pertaining to amendments to Master Development Plans, and Chapter 17.200 pertaining to processing Use Permits for approval including Findings and Decision herein. Its use does not impair the standards of the General Plan and furthers servicing the needs of the community. Therefore, the use complies with the provisions of Title 17 and the General Plan.

9. For properties in the Retail Overlay District, the proposed use enhances retail opportunities within the commercial code of the Town and the proposed use maximizes active uses along the Washington Street core business area and in doing so enhances pedestrian activity and interest.

The use is not within the Retail Overlay District.

SECTION 5. COMMERCIAL USE PERMIT CONDITIONS OF APPROVAL: The Town Council hereby finds the following conditions of approval reasonable and necessary to ensure that the approval of the commercial use permit will be in compliance with the findings required by YMC Section 17.200.060 above and adopts the following conditions of approval:

1. The Conditions of approval contained in Town Council Resolutions 610, 1102-95, 2929-10 shall remain in full force and effect, except as modified herein.

2. Occupation of Building D shall be used solely for ‘To-Go’ services, for which orders are placed and paid for in advance, and food is prepared through the R+D Kitchen full-service restaurant.

3. Hours of business shall be from 10:30 am to 9 pm. Should at any time the R+D Kitchen Restaurant reduce hours to a timeframe more restrictive than these hours, hours for the ‘To-Go’ space shall also be reduced to those hours.

4. No more than one (1) employee shall be required for the ‘To-Go’ space. Any increase in staff shall be required to first be requested by the applicant to the Planning Officer for approval and shall be subject to review according to the Yountville Municipal Code.

5. The applicant shall submit an annual monitoring fee (CPI adjusted annually) in the amount of $719.

SECTION 6. MASTER DEVELOPMENT PLAN FINDINGS: The Town Council hereby approves the amendment of the Master Development Plan at issue based on the following findings as required by YMC Section 17.192.060 and based on the evidence contained in the Record which is herein incorporated by reference:

1. The proposed development, and each increment of a phased project, creates an environment of sustained desirability and stability;
No development is required as a result of the amendment; the ‘To-Go’ operations operate out of an existing building within Washington Square.

2. The land uses and design of the proposed development are consistent with the intent of the General Plan, Title 17, and any other applicable plans or policies adopted by the Town Council, or those in the process of being prepared and adopted; and
The land use supports commercial uses and no development is needed as part of the amendment. There are no applicable plans or policies in the process of being prepared that would in turn make the amendment out of compliance with the General Plan, Title 17, or any plan or policy. Furthermore, the General Plan speaks to supporting existing businesses within the Town.

3. Findings can be made as required by Sections 17.188.060 and 17.200.060 of this title.

Staff determined that the findings in Section 17.200.060 are met. These findings are discussed above, under SECTION 5. Staff determined that the findings in Section 17.188.060 are met. These findings are discussed in SECTION 7.

SECTION 7. DESIGN REVIEW FINDINGS: The Town Council hereby makes its approval based on the following findings as required by YMC Section 17.192.060 with respect to the Master Development Plan amendment application at issue based on the evidence contained in the Record which is herein incorporated by reference:

B. The location of structures preserves significant trees, natural features and identified public view corridors;
The use occupies an existing building and therefore will not impact trees, natural features, or public view corridors.

C. The project will be compatible with neighboring properties and developments with regard to setbacks, building heights, and massing; No development is proposed as part of this use. Therefore, there will be no incompatibility with setbacks, building heights, or massing.

E. The project presents an attractive design, utilizing high-quality building finishes and materials, and design techniques to mitigate potentially bulky building forms, such as modulating varied rooflines, partial upper stories, setbacks for upper story volume and/or a variety of roof forms; The use does not propose development.

F. Proposed landscaping provides sufficient visual relief, complements the buildings and structures on the site, and provides an inviting environment for the enjoyment of occupants and the public;
The use does not propose development or landscaping.

G. The existing or proposed infrastructure and utility capacity are adequate for the proposed development; and
No increase in utility capacity is needed for this use.

H. The proposed project will comply with all applicable provisions of this Title 17 and will be consistent with the policies and standards of the General Plan.

The applicable provisions of Title 17 have been discussed herein are determined to be consistent. The use would not be inconsistent with any policies or programs listed within the General Plan.

Passed and adopted at a regular meeting of the Town Council of the Town of Yountville held on the 16th day of January 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

I HEREBY CERTIFY that the foregoing is a full, true and correct copy of the resolution which was adopted by the Town Council of the Town of Yountville, County of Napa, State of California, on the 16th day of January 2024.
_____________________
Hilary Gaede, Acting Town Clerk
PUBLIC COMMENT ITEM 10. A.

1.) Hello,
I am aware the council will be discussing an application for R+D Kitchen to use its current location for picking up take home orders. My wife and I value the convenience of this service and feel it’s current location serves the community well.

We respectfully ask you to consider approving the use application to allow R+D Kitchen to continue to offer this service at this space.

Mark and Michelle Eagle
5 Stags View Lane
Yountville, CA 94599

2.) Hello,
I am aware the council will be discussing an application for R+D Kitchen to use its current location for picking up take home orders. We value the convenience of this service and feel it’s current location serves the community well. We respectfully ask you to consider approving the use application to allow R+D Kitchen to continue to offer this service at this space. Why is this even being considered as an issue?
Respectfully,
Patty and Tom Walsh

3.) Dear Mayor,
I am aware the council will be discussing an application for R+D Kitchen to use its current location for picking up take home orders. The current location is incredibly convenient, safe and a good point to pick up our order with less traffic impact. We use this take out location often. Since the pandemic, and the current influx of the flu season, we prefer not to go into restaurants and the takeout is a great way to support the restaurant and protect ourselves. We value the convenience of this service and feel it’s current location serves the community well.

We respectfully ask you to consider approving the use application to allow R+D Kitchen to continue to offer this service at this space.

Respectfully,
Ted and Jennifer Edwards

4.) Dear Mayor Reeves, and Yountville council members.

I wish to thank the city of Yountville for providing the pickup location for R&D Kitchen. It served us well through the pandemic and brought a sense of community spirit to the surrounding towns, including St. Helena and Calistoga. Over the past two years, I have been purchasing and delivering meals from several Yountville restaurants, especially R&D, for a few families, including my own, in the St. Helena and Calistoga area. I've seen how this amenity has manifested itself as an expression of broadening a sense of community spirit and support to it's surrounding neighbors.

Thank you for this amenity that has helped us through some challenging times, but more importantly, for serving to remind us the kindness and consideration we have been afforded by the city of Yountville.

Yours respectfully,

W. York Wong
790 Chiles, Ave.

St. Helena, CA 94574

5.) Dear Mayor Margie Mohler,
I acknowledge that the council is scheduled to deliberate on the application for R+D Kitchen to utilize its existing location for the purpose of picking up take-home orders. We greatly appreciate the convenience this service provides and believe that its current location effectively serves the community.

With utmost respect, we kindly request your consideration in approving the usage application, enabling R+D Kitchen to continue offering this valuable service at its current space.

Respectfully,
Anton Van de Plas
707-287-5570

6.) I like to pickup my food at r and d please allow them to continue.

Michael Phelps

7.) Hello, Council members,
I am aware the council will be discussing an application for R+D Kitchen to use its current location for picking up take home orders. We value the convenience of this service and feel it’s current location serves the community well. We respectfully ask you to consider approving the use application to allow R+D Kitchen to continue to offer this service at this space.

Respectfully, James Dugan

8.) Hello,
I am a resident of Yountville. I've been made aware that the council will be discussing an application for R+D Kitchen to use its current location for picking up take home orders. I personally use this service and feel it’s current location serves the community well. We respectfully ask you to consider approving the use application to allow R+D Kitchen to continue to offer this service at this space.

Respectfully,
Geoffrey Lake
108 Champagne Drive, Yountville
To: Yountville Council
From: Charles & Jill Canellakis

9.) We have been informed that the Council will be discussing an application for R+D Kitchen to use its current location for pick-up/take-home orders. This service was a godsend during the pandemic and continues to be our go-to service for take-out meals. We value the convenience of this service and feel its current location serves the community well. Please approve the application and allow R+D Kitchen to continue to offer this service from its current location.

Thank you.

Sincerely.

Charlie & Jill

10.) Hello. In regards to take home orders from R+D Kitchen Please continue to allow this service. It is a wonderful benefit for a busy Napa local with a young family. I appreciate the consideration.
--
Sincerely,
DG
(Daniel Gilbert)

11.) Hello, Mayor Mohler,
I am aware the council will be discussing an application for R+D Kitchen to use its current location for picking up take home orders. We value the convenience of this service and feel its current location serves the community well. We respectfully ask you to consider approving the use application to allow R+D Kitchen to continue to offer this service at this space.

Respectfully,
Chrisanne Beebe
1073 Darms Lane
Napa, CA 94558

12.) Hello,
I am aware the council will be discussing an application for R+D Kitchen to use its current location for picking up take home orders. We value the convenience of this service and feel its current location serves the community well. We respectfully ask you to consider approving the use application to allow R+D Kitchen to continue to offer this service at this space.

Respectfully,
--
Kyle Goleno
www.KyleGoleno.com

13.) Dear Councilmember,
I have been a Yountville neighbor since the days of Franky, Johnny & Luiggi Too, Piatti’s, The Dinner, and Red Rock among others. While I enjoy the caliber of dining experiences available in Yountville, I don’t always feel like going out and prefer to pick up a ready to eat meal. I am aware the council will be discussing an application for R+D Kitchen to use its current location for picking up take home orders. I value the convenience of this service and feel it’s current location serves the community well. I respectfully ask you to consider approving the use application to allow R+D Kitchen to continue to offer this service at this space.

Best Regards,
Joy Ramos

14.) Hillstone sent the message below to their listserve and that generated numerous emails to Council. Included for reference.

From: R+D Kitchen <[email protected]>
Subject: A message from R+D Kitchen - Yountville
Hello,
Did you know the Town Council of Yountville will be discussing on January 16th whether R+D Kitchen may continue to offer take home service in its current location? This space was set up so our guests could conveniently pick up take home orders during the pandemic. If you value being able to place take home orders from R+D Kitchen, please consider emailing the council members with a message of support. We’ve provided a suggestion below but any message in your own words would of course be appreciated.

Thank you,
R+D Kitchen
Hello,
I am aware the council will be discussing an application for R+D Kitchen to use its current location for picking up take home orders. We value the convenience of this service and feel it’s current location serves the community well. We respectfully ask you to consider approving the use application to allow R+D Kitchen to continue to offer this service at this space.

Respectfully,
Council members:

Mayor Margie Mohler
[email protected]
Hillery Bolt Trippe
[email protected]
Pam Reeves
[email protected]
Eric Knight
[email protected]
Robin McKee-Cant
[email protected]
Unsubscribe - Unsubscribe Preferences
334738.1
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 11A
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: Gary Bell, Town Attorney; Celia King, Administrative Services Director PREPARED BY: Gary Bell, Town Attorney; Celia King, Administrative Services Director

RECOMMENDATION
Introduce and waive the first reading of Ordinance Number 24-527 authorizing a salary adjustment for Mayor and Town Council members to be effective upon commencement of new councilmember terms following certification of the November 2024 election and amending Municipal Code section 2.04.090 to authorize annual salary adjustments up to 10% equal to inflation.

DISCUSSION/BACKGROUND
California Government Code Section 36516 governs council member salaries and authorizes the Town to enact an ordinance establishing the salaries subject to restrictions in the Code. The Town Council first established council member salaries in Ordinance 165 on January 10, 1984.

State law stipulates that changes in council member salaries only take effect after the general municipal election when at least one council member begins a new term. Therefore, any increase in council member salaries will not take effect until after the November 2024 election and at the start of the new terms. The increase will not apply to the currently seated council but the newly constituted council after a municipal election involving the election of council members.

California Government Code Section 36516 previously permitted municipalities with a population of less than 35,000 to enact an ordinance providing councilmembers up to $300 per month in salary with future increases limited to 5% for each calendar year from the operative date of the last adjustment.

The enactment of Senate Bill (SB) 329 effective January 1, 2024, amends both the base salary and amount of calendar year increases permissible for councilmembers. SB 329 permits municipalities with a population of less than 35,000 to provide councilmembers up to and including $950 per month. In addition, SB 329 authorizes the salary of councilmembers to be increased beyond the cap by an amount not exceeding the greater of either:
• 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted; or
• an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10 percent for each calendar year.

The Town Council last adjusted council member salaries in November 2019 by Ordinance No. 19-483 at $777 per month. Prior to that, the last time council member salaries were increased was in November 2016 by 334738.1
Ordinance No. 16-450 at $648 per month.

The maximum salary increase permitted by the prior version of California Government Code 36516 and the current version of Yountville Municipal Code Section 2.04.090 is 5% per calendar year since the last salary adjustment. In November 2024, it will be approximately four (4) calendar years since the last salary adjustment for a maximum salary adjustment factor of 20% or $155.40 per month (777 x .20 = 155.40). Therefore, if the Town Council does not adopt the new base salary of $950 permitted by SB 329, the maximum salary for the Mayor and Council Members may be adjusted to $932.40 per month (777 + 155.40 = 932.40). Staff recommends the Town Council adopt a new base salary of $950 as authorized by SB 329, effective January 1, 2024, and authorize an annual increase of 5 to 10% to account for annual changes in inflation every calendar year thereafter.

As the Town is currently in its budget development process now is the appropriate time for the Town Council to evaluate if it wishes to make any adjustments to the amount of council salary so that it can be incorporated in the annual operating budget.

Current Council Salary and Benefits: In accordance with current Town Council polices, council members receive:
 A monthly salary of $777.
 A $1,800 Technology Stipend once every three (3) years.  Reimbursement for eligible work-related expenses.
 A $25,000 Life Insurance Policy.
 Are eligible to participate in the Town’s deferred compensation program with a town paid match of $25 per month.
 Are eligible to enroll in the Town’s employee health plan coverage at their option with the town providing payment for “employee only” portion up to 90% of employee cost the and any additional costs to add other enrollees are the responsibility of the council member. Council Members are not eligible for retiree medical health insurance continuation after leaving office.  Councilmembers who do not participate in the Town’s health insurance program may receive a maximum of $6,000 per year of reimbursement on actual costs for health and welfare benefits.  Are eligible to enroll in the Town’s employee dental insurance program at their option with the town providing payment for “employee only” portion up to 100% of employee cost the and any additional enrollee costs are the responsibility of the council member.  Are eligible to participate in the Town’s vision insurance reimbursement program and may receive a total maximum of $500 per year of reimbursement on actual costs of vision insurance.  Are eligible to join the Town’s wellness program and may receive $50 per month for reimbursement on actual costs for participation in a recognized health and fitness center a minimum of 8 times per month.  Are eligible for a maximum of $80 per month of reimbursement on actual costs of a cellphone plan.

Effective November 2024 when the salary increase takes effect, the increased cost to implement this salary increase for upcoming Fiscal Year 2024/25 is $6,055 for the seven (7) months and $10,380 each year thereafter.

The Town Attorney’s Office has reviewed the content and format of the proposed draft ordinance for conformance with State law.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
334738.1
Where is it Budgeted? General Fund Town Council/Mayor Department 01-1001-4011 Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? No

Visionary Leadership: The Town's leadership maintains an open-minded, forward-thinking decision-making process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Elected officials serving the Town often incur costs associated with their service and the current level of salary may or may not offset the costs of such service.

From a public engagement point of view there can be concern about whether too low a salary serves to discourage those who may want to serve while yet balancing what is an appropriate level of compensation for a part-time position.

ALTERNATIVES
Make no changes to the level of Council salary and leave it at $777 per month and retain existing Municipal Code authorization for 5% annual adjustments.

Adopt proposed Ordinance changing the monthly amount to $950 per month and amend the Municipal Code to authorize annual adjustments of up to 10% to account for inflation.

Direct staff to revise proposed Ordinance with an increase of less than $173 per month and/or amend the Municipal Code to authorize annual adjustments equal to inflation up to a lower percentage amount as may be determined by the Council.
164533.1
Town of Yountville
Ordinance Number 24-527
An Ordinance of the Town Council of the Town of Yountville Authorizing a Salary Adjustment for Mayor and Council Members to be Effective Upon Commencement of New Councilmember Terms Following Certification of November 2024 General Municipal Election and Amending Municipal Code Section 2.04.090 to Authorize Annual Salary Adjustments of up to 10% equal to inflation.

Recitals
A. Government Code Section 36516, et seq., governs council member salaries and provides that the Town may enact an ordinance establishing salary compensation for council members in accordance within the provisions of the Government Code.

B. Under Senate Bill (SB) 329, which takes effect January 1, 2024, Government Code Section 36516 will permit municipalities with a population of up to 35,000 to enact an ordinance compensating council members up to and including $950 per month, and authorizes future salary adjustments to be the greater of either: (A) 5 percent for each calendar year from the operative date of the last council salary adjustment; or (B) an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10 percent for each calendar year.

C. Government Code section 36516.5 provides that a salary increase for council members is not effective until after the next General Municipal Election.

D. By Ordinance No. 19-483, the Town Council last increased salaries for council members to $777 per month in accordance with Government Code section 36516 and the Yountville Municipal Code.

E. The Town Council now desires to increase salaries for council members to $950 and authorize future salary adjustments in amounts equal to annual inflation up to 10% each calendar year, pursuant to Government Code section 36515, as amended by SB 329, effective January 1, 2024.

Now therefore, the Town Council of the Town of Yountville does ordain as follows:

SECTION 1. RECITALS: The foregoing recitals are true and correct and incorporated into the findings herein.

SECTION 2. AMENDMENT: Yountville Municipal Code Section 2.04.090 is hereby repealed and replaced to read as follows:

A. Each member of the Council shall receive a salary of Nine Hundred and Fifty Dollars ($950.00) per month.

B. The salary established in this section is in addition to Councilmember reimbursement for actual and necessary expenses incurred in the performance of official duties.

C. The Council may increase by ordinance the salary established in this section in accordance with State law, provided that the amount of such increase may not exceed the greater of either of the following:
164533.1
(i) an amount equal to 5 percent for each calendar year from the operative date of the last salary adjustment; or
(ii) an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10 percent for each calendar year.

SECTION 3. EFFECTIVE DATE OF SALARY ADJUSTMENT: This salary adjustment shall become effective upon initiation of new Council Member terms following certification of the November 2024 General Municipal Election.

SECTION 4. CEQA: This Ordinance is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3) (no potential for causing a significant effect on the environment). CEQA Guidelines Section 15061(b)(3) exempts projects from environmental review where it can be seen with certainty there is no possibility the activity in question may have a significant effect on the environment. It can be seen with certainty that this Ordinance will not have a significant effect on the environment because it does not propose any changes to the physical environment and will only adjust Town Council salary limits.

SECTION 5. SEVERABILITY: If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the final decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The Town Council declares that it would have adopted this Ordinance, and each section, subsection, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, phrases or portions might be declared invalid or unconstitutional.

SECTION 6. EFFECTIVE DATE OF ORDINANCE: This Ordinance shall take effect and be enforced within thirty (30) days from and after the date of its adoption by the Town Council at a second reading and shall be posted and published in accordance with the California Government Code.

SECTION 7. INCONSISTENT PROVISIONS: Any provision of the Yountville Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to the extent necessary to implement the provisions of this Ordinance.

SECTION 8. CERTIFICATION: The Town Clerk shall certify to the passage and adoption of this Ordinance and shall give notice of its adoption as required by law. Within 15 days from the date of passage of this ordinance, the Town Clerk shall post a copy of the ordinance in accordance with California Government Code in at least three public places in the Town.

INTRODUCED by the Town Council on the 16th day of January 2024; and PASSED AND ADOPTED at a regular meeting of the Town Council on the day of , 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
164533.1
Margie Mohler, Mayor
ATTEST:

TOWN OF YOUNTVILLE
Hilary Gaede, Acting Town Clerk
I, Hilary Gaede, Acting Town Clerk of the Town of Yountville, California, do hereby certify that the foregoing Ordinance was regularly introduced and placed upon its first reading at a regular meeting of the Town Council on the 16th day of January, 2024. That thereafter said Ordinance was duly adopted and passed at a regular meeting of the Town Council on the , 2024 by the following vote:

AYES: NOES:

ABSENT:

ABSTAIN:
day of
Hilary Gaede, Acting Town Clerk
APPROVED AS TO FORM:

Gary B. Bell, Town Attorney
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 11B
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: Kyle Batista, Financial Analyst; Celia King, Administrative Services Director PREPARED BY: Kyle Batista, Financial Analyst

RECOMMENDATION
Consider adoption of Resolution Number 24-4247 approving mid-year budget adjustments for Fiscal Year 2023/2024.

DISCUSSION/BACKGROUND
Town staff has conducted a review of the status of the Town’s Fiscal Year (FY) 2023/2024 budget as of December 31, 2023. This report is presented to recommend budget adjustments to ensure proper budget management considering unexpected revenue and expense activity after budget adoption on June 6, 2023.

Town staff has included an attachment with a table that summarizes all recommended budget adjustments.

General Fund Revenue
Town staff recommends budget adjustments for the following General Fund revenue accounts. • Increase Transient Occupancy Tax (TOT) budget amount from $7,775,000 to $8,000,000 as staff anticipates collecting more TOT revenue than originally projected. • Increase General Fund interest income budget amount from $45,000 to $75,000 due to the investments generating more interest income than originally anticipated. • Increase General Fund Refunds and Reimbursements revenue budget amount from $7,000 to $17,140 to reflect a draw from the Town’s Flexible Spending Funds available through CIRA, to cover the General Fund portion of the property insurance premium that was $10,140 more than budgeted.
o $177,462 will remain available in the Town’s Flexible Spending Funds account.

The total amount of these General Fund revenue budget adjustments is $265,140.

General Fund Expenditures
Town staff recommends budget adjustments for the following General Fund expenditure accounts. • Increase Public Works Government Buildings Property Insurance budget amount from $71,540 to $81,680 to cover the higher-than-expected annual property insurance premium. • Increase Public Works Government Buildings Equipment Maintenance budget amount from $7,000 to $20,000 for unexpected cost increases related Town Hall, Community Hall, and Portable Generator maintenance.
• Increase Town Clerk Elections budget amount from $2,500 to $27,500 to cover costs related to the Measure U Gann Limit Special Election in March 2024. • Increase Parks & Recreation Administration Postage & Printing budget from $26,300 to $32,300 to cover unexpected cost increases related to printing and mailing out Recreation Guides.
• Increase Parks & Recreation Camp Program Part-Time Salaries budget amount from $86,000 to $102,200 to cover additional staffing required due to increasing number of camp attendees.

Revenue from camp registration fees should cover this additional cost. • Increase Town Manager’s Office Other Employee Reimbursement budget amount from $1,485 to $22,485 to cover moving expenses for the Town Manager. • Increase Non-Departmental Contract Services budget amount from $125,000 to $175,000 to be earmarked for consultant services that may be needed for potential future projects.

The total amount of these General Fund expenditure budget adjustments is $141,340.

The current balance of the Assigned for Budget Contingency Fund is $573,667. Staff is requesting use of these funds to cover the requested $91,340 expenditure budget adjustments. After this requested draw-down, balance would decrease to $432,327.
• Increase Town Attorney Contract Services budget amount from $225,000 to $400,000 due to an increased level of services provided by the Town attorney this fiscal year. o Attorney services related to planning accounts are charged back to customers for the purpose of cost recovery, as outlined in the Town’s Master Fee Schedule.

Town staff is requesting the use of the Assigned for Legal Contingency Fund Balance to cover this request.

The current balance is $250,000 and this request for $175,000 would decrease the balance to $75,000.

Other Funds
Town staff recommends budget adjustments for the following budgets applicable to other funds. • Increase Fund 61 Water Utility Operations Contract Services budget amount from $90,000 to $96,000 to cover additional water testing. Existing Fund 61 Fund Balance will be utilized. • Increase Fund 23 Public Art Program Fee Fund Public Art Program Fee revenue budget amount from $5,000 to $15,000 to reflect the $10,000 payment received from the Town of Yountville Community Foundation, to cover the cost of placing additional sculptures. • Increase Fund 23 Public Art Program Fee Fund Contract Services budget amount from $21,983 to $29,983 for the costs of placing additional sculptures. • Budget transfer of $38,000 from departmental Health Insurance budgets into Fund 02 Retiree Health Insurance budget. This is essentially due to previously budgeting for the Deputy Director of HR & IT position as an active employee rather than a retiree, as well as the anticipated retirement of the Recreation Supervisor.
o This simply moves these costs from active employee health premiums to retiree medical premiums which are paid out of the Other Post-Employment Benefits (OPEB) Fund.

All proposed changes are itemized on the Resolution and can also be found in the Proposed Mid-Year Budget Adjustments FY 2023/2024 attachment that accompanies this staff report.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

Briefly Explain Relationship to Strategic Plan Goal and Objective. Presenting the Town Council with recommended budget adjustments based on a mid-year review of revenue and expenditures ensures proper budget management.

PROPOSED MID-YEAR BUDGET ADJUSTMENTS FOR FY 2023/2024
General Fund Revenues Original Budget Increase Amended Budget Transient Occupancy Tax 7,775,000 225,000 8,000,000
Interest Income 45,000 30,000 75,000
General Fund Refunds & Reimbursements 7,000 10,140 17,140 Total General Fund Revenue Increase 265,140
General Fund Expenditures Original Budget Increase Amended Budget Government Buildings Property Insurance 71,540 10,140 81,680 Government Buildings Equipment Maintenance 7,000 13,000 20,000 Town Clerk Elections 2,500 25,000 27,500
Parks & Recreation Administration Postage & Printing 26,300 6,000 32,300 Parks & Recreation Camp Program Part-Time Salaries 86,000 16,200 102,200 Town Manager's Office Other Employee Reimbursement 1,485 21,000 22,485 Non-Departmental Contract Services 125,000 50,000 175,000 Total General Fund Expenditure Increase 141,340
Original Balance Utilization Remaining Balance
Assigned for Budget Contingency Fund 573,667 141,340 432,327 Attorney Services Expenditures Original Budget Increase Amended Budget Town Attorney Contract Services 225,000 175,000 400,000 Original Balance Utilization Remaining Balance
Assigned for Legal Contingency Fund 250,000 175,000 75,000 Other Funds Original Budget Increase Amended Budget
Fund 23 Public Art Program Fee Revenue 5,000 10,000 15,000 Total Increase to Other Fund Revenues 10,000
Fund 61 Water Utility Operations Contract Services 90,000 6,000 96,000 Fund 23 Public Art Program Fee Contract Services 21,983 8,000 29,983 Total Increase to Other Fund Expenditures 14,000
Town of Yountville
Resolution Number 24-4247
APPROVING MID-YEAR BUDGET ADJUSTMENTS FOR FISCAL YEAR 2023/2024 Recitals
A. Whereas, Town staff have conducted a review of the Town’s budget at mid-year; and B. Whereas, the Town has traditionally amended its budget during the year as new and updated information becomes available; and
C. Whereas, staff recommend certain adjustments to reflect the updated revenue and expenditure projections.

Now therefore, the Town Council of the Town of Yountville does resolve to make the following budget adjustments:
1) General Fund Revenues
A. Increase to Transient Occupancy Tax (TOT): $225,000
B. Increase to Interest Income: $30,000
C. Increase to Risk Management Refunds & Reimbursements: $10,140 2) General Fund Expenditures ($141,340 use of Annual Budget Contingency) A. Increase to Government Buildings Property Insurance: $10,140 B. Increase to Government Buildings Equipment Maintenance: $13,000 C. Increase to Town Clerk Elections: $25,000
D. Increase to Parks & Recreation Administration Postage & Printing: $6,000 E. Increase to Parks & Recreation Camp Program Part-Time Salaries: $16,200 F. Increase to Town Manager’s Office Other Employee Reimbursement: $21,000 G. Increase to Non-Departmental Contract Services: $50,000 3) General Fund Expenditures ($175,000 use of Legal Contingency) A. Increase to Town Attorney Contract Services: $175,000 4) Other Funds Revenue
A. Increase to Fund 23 Public Art Program Fee Revenue: $10,000 5) Other Funds Expenditures
A. Increase to Fund 61 Water Utility Operations Contract Services: $6,000 B. Increase to Fund 23 Public Art Program Fee Contract Services: $8,000 6) Transfer
A. Move from departmental Health Insurance expenditure line items to Fund 02 OPEB Retiree Health Insurance Payments: $38,000.
7) The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Yountville, State of California, held on this 16th day of January, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Margie Mohler, Mayor
ATTEST:

Hilary Gaede, Acting Town Clerk
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 11C
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: Hilary Gaede, Acting Town Clerk
PREPARED BY: Hilary Gaede, Acting Town Clerk

RECOMMENDATION
Consider and appoint Council Members to positions and make all other necessary changes.

DISCUSSION/BACKGROUND
The Mayor and Council Members serve on various countywide and regional committees representing the interests of the Town. Staff is providing a brief overview of all the countywide boards, committees, and commissions the Council serves in as well as currently active Ad Hoc and Standing Committees created by the Council. The Council Roster is included as an attachment showing the current assignments. The roster also includes meeting dates, times and locations for all the different countywide boards. The Mayor, in some instances, may be automatically designated pursuant to by-laws, Joint Powers Agreement or other guiding documents and in those instances will be reflected as (Automatic) in the attached Roster.

Council committee assignments are reviewed on an annual basis. Any Council Member desiring to serve on a certain committee (or who desires not to be considered), should inform the Council in an open session. This is an opportunity for Council Members to share their interests with Council and the public. Appointments are subject to approval by a majority of the Council.

FPPC Form 806
For Council Members, when receiving a stipend for serving on an outside committee, board or commission, the FPPC requires the filing of Form 806 with the Town Clerk which is used to report additional compensation that officials receive when appointing themselves to positions on boards, committees, and commissions of another public agency or to a committee or position of the agency of which the public official is a member.

An official may vote to hold another position even if the voting official will receive additional income, so long as the public is informed prior to the vote or consent item. FPPC Regulation 18702.5 requires the official to file Form 806 under these circumstances. When there is a change in compensation or a new appointment, Form 806 is updated to reflect the change. The form must be updated promptly as changes occur. Each agency must post on its website a single Form 806 which lists all the paid appointed positions to which an official will vote to appoint themselves.

The currently active countywide boards, committees and commissions are the following:
 Napa County City Selection Committee. (Mayoral Automatic Appointment)  Napa County Flood Control and Water Conservation District Board (Mayoral Automatic Appointment and Council Appoints Alternate) - The Napa County Flood Control and Water Conservation District (District) is the local sponsor for the Napa River Flood Management Plan and administers water supply contracts, watershed management and stormwater management programs throughout Napa County. The District’s mission is the conservation and management of flood and storm waters to protect life and property; the maintenance of the County watershed using the highest level of environmentally sound practices; and to provide coordinated planning for water supply needs for the community.
 Napa Valley Transportation Authority (NVTA) (Mayoral Automatic Appointment, Council Appoints Second Member and an Alternate) - The Napa Valley Transportation Authority (NVTA) is a Congestion Management Agency formed in 1998 as a joint effort by the Cities of American Canyon, Calistoga, Napa, and St. Helena; the Town of Yountville, and the County of Napa. NVTA serves as the countywide transportation planning agency. The agency's goals, duties, and composition make it easier for local governments to tackle the increasingly complex problem of traffic congestion.
 Napa County League of Governments (NCLOG) (All Council) - Community DevelopmentStrategy.  NCLOG Water Resources Planning Committee - (Currently inactive) - Upper Valley Waste Management Agency (Council Appoints Representative and Alternate) - The Upper Valley Waste Management Agency (UVA) was formed for the purpose of providing coordination of economical, regional waste management services, and meeting the requirements of the California Integrated Waste Management Act - namely to reduce the amount of "waste" currently being landfilled and instead keep valuable materials and resources within the economic cycle.  Watershed Information and Conservation Council (WICC) (Council Appoints Representative and Alternate) - https://www.napawatersheds.org/.
 Napa County Youth Opportunities Commission (Council Appoints Representative and Alternate) - Has been somewhat inactive since covid.
 Climate Action Committee (Council Appoints two (2) Representatives) - Climate Action Committee meets regarding the countywide commitment to address climate change and in 2020 formed the Napa County Climate Action Committee (CAC). The CAC consists of two elected officials from each of the six jurisdictions. The CAC is administered and staffed by Napa County.
 Napa Valley Tourism & Improvement District (NVTID) (Council Appoints Representative) - The Council also selects a representative for the Yountville Tourism Business Improvement District (TBID) Local Governing Committee. This Governing Committee oversees the expenditure of the Town of Yountville's locally designated NVTID funds in accordance with the requirements of Resolution No. 2010-72, the NVTID Management District Plan (“Management Plan”), and the Property and Business Improvement District Act of 1994 (“’94 Law”).

In addition, Council Members are involved in CalCities, ABAG, and LAFCO on a rotational appointment basis by the City/Town/County.
 Local Agency Formation Commission of Napa County (LAFCO) (Appointment by LAFCO) - Legislation authorizes LAFCOs with regulatory and planning powers to coordinate the timely formation and development of local governmental agencies and their municipal services. Notable regulatory duties include approving or disapproving proposals involving (a) city incorporations or disincorporations, (b) special district formations, consolidations, and dissolutions, (c) city and special district annexations and detachments, and (d) city and special district outside service extensions. LAFCOs inform their regulatory duties through a series of planning activities, which includes establishing and updating spheres of influence for all local governmental agencies.  Cal Cities - https://www.calcities.org/ open to all but appointed by different bodies  Cal Cities – North Bay Division - North Bay Division | Cal Cities  Cal Cities – North Bay Division Policy Committees - Policy Areas and Committees | CalCities  Association of Bay Area Governments General Assembly (ABAG) (Council Appoints Representative) - ABAG’s General Assembly, which meets at least once a year as part of the GA Conference, determines policy and adopts the annual budget and work program.
 MCE Clean Energy (Council could appoint a Council Member or they can defer to the Napa County appointment) - MCE’s mission is to confront the climate crisis by eliminating fossil fuel greenhouse gas emissions, producing renewable energy, and creating equitable community benefits.

Ad Hoc and Standing Committees:

Ad Hoc committees serve as advisory committees comprised of two (2) Town Council Members for the purpose of producing a report within a specific time period. The members submit their recommendations to the Town Council for further consideration.

The currently active Ad Hoc Subcommittees are:
 Napa Valley Unified School District 2x2 Ad Hoc Committee The Town Council Handbook describes a Standing Committee, as follows:

Under the Brown Act, “standing committees of a legislative body, irrespective of their composition, which have a continuing subject matter jurisdiction, or a meeting schedule fixed by charter, ordinance, resolution, or formal action of a legislative body” are subject to all open meeting requirements.

Standing Committees shall be established and consist of two Council Members appointed by the Council.

Membership shall only be modified by Council action. Standing Committees shall select a Chair to conduct meetings. The currently active Standing Committees are:
 Housing Standing Committee
 Emergency Preparedness Standing Committee
Staff is requesting the Town Council consider the following:
 Review the Council’s current countywide and regional appointments.  Review current Ad Hoc/Standing Committee assignments and determine whether any of the Ad Hoc Committees need to be disbanded or transitioned to a Standing Committee.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? No

Briefly Explain Relationship to Strategic Plan Goal and Objective. Serving on various Boards and Commissions reinforces the Council's visionary leadership in sustaining efficient town governance through active partnerships and collaboration with fellow local elected officials.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 1
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body

YOUNTVILLE
Town Council Margie Mohler – [email protected]
Eric Knight – [email protected]
Robin McKee-Cant –
[email protected]
Hillery Trippe – [email protected]
Pam Reeves – [email protected]
All First and Third Tuesdays of the Month
(No Meeting on the Third Tuesday in
August and December)
Yountville - Town Council Chambers
Town Council Meeting as the following:
• Yountville Housing Authority
• Yountville Finance Authority
• Yountville Parking Authority
Same as Above All Third Tuesday in January
Yountville - Town Council Chambers
ZDRB (Zoning & Design Review Board) Steven Miller –
[email protected]
Michael Zagorzek -
[email protected]
Kimberly Cook –
[email protected]
Thomas Henthorne –
[email protected]
Kenneth Deposki –
[email protected]
Irene Borba, Planning &
Building Director
[email protected]
Hilary Gaede, Acting Town
Clerk
[email protected]
Beatriz Becerra, Management
Fellow [email protected]
Second Tuesday Monthly at 5:30 pm
Yountville - Town Council Chambers
The Zoning & Design Review Board
(ZDRB) is comprised of five (5) members
appointed by the Town Council to
staggered three-year terms of office. The
ZDRB is responsible for making decisions
regarding use permits in the R-District,
home occupations, second dwelling units,
change in uses in C-Districts, design review
in H-Districts and lot line changes. The
ZDRB will also hold study sessions and
advise the Council regarding amendments
to the General Plan, Zoning and Design,
and Subdivision Ordinances, Capital
Improvement Plan and design review in
other zoning districts.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 2
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Parks & Recreation Advisory Commission Alan Tenscher –
[email protected]
Carol Shirmang –
[email protected]
Kathy Ainsworth –
[email protected]
Vincent Courtney –
[email protected]
David Damico –
[email protected]
Samantha Holland, Parks &
Recreation Director
[email protected]
Hilary Gaede, Acting Town
Clerk
[email protected]
Third Thursday Every Other Month
(January, March, May, July, September,
and November) at 6:00 p.m.

Yountville - Town Council Chambers
The purpose of the Commission is to advise
Council and staff on matters that pertain to
facilities, parks, public recreation, library,
cultural and historical activities, senior
citizen and teen activities, volunteer
services and user fees.

Yountville Arts Commission Cynthia Kapjian –
[email protected]
Geoffrey Leigh –
[email protected]
Jim McDonald –
[email protected]
Judy Meredith –
[email protected]
Noel Resnick –
[email protected]
Ronda Schaer –
[email protected]
PJ Hudson –
[email protected]
Samantha Holland, Parks &
Recreation Director
[email protected]
Hilary Gaede, Acting Town
Clerk
[email protected]
First Monday of the Month at 5:00 p.m.

Yountville – Town Council Chambers
The mission of Yountville Arts is to provide
vision, leadership, inspiration and support
to artists and their art in Yountville and to
serve in an advisory capacity to the Town
Council and staff in matters pertaining to
the cultural arts including, but not limited to,
the development of visual, performing and
literary arts.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 3
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Yountville Community Foundation Resident Category:

Pamela Zeidell
Sandra Fagan
Scott Owens
Carol Fink
Majel Arnold
Carol Shirmang, PRAC
Representative
Cynthia Kapjian, YAC Representative
VACANT, Chamber of Commerce
Rep.

VACANT, Non-Profit Organization
Rep.

Brad Raulston, Town Manager
[email protected]
Samantha Holland, Parks &
Recreation Director
[email protected]
Fourth Friday - Quarterly at 3:00 p.m.

Yountville - Community Center
2022 Calendar
• January 28
• April 22
• July 22
• October 25
• January 27, 2023
The purpose of the non-profit organization
is to promote and raise funds to support
community-based programming to benefit
and serve the residents of the Town
including but not limited to: 1) youth
recreation and education; 2) community
based wellness and enrichment; 3) senior
recreation, leisure, education and support
services; 4) parks and facilities
improvements; 5) cultural arts; literary,
visual and performing arts programs; and 6)
initiatives for events and programs staffed
by community volunteers.

Affordable and Workforce Housing Oversight
Committee (Measure S 2018)
Resident Category:

Lisa Bertolucci
Sandra Fagan
Joseph Bonner
VACANT, Lodge Rep.

VACANT, Lodge or Local Business
Rep.

Celia King, Finance Director
[email protected]
Meets twice a year with a date TBD.

Yountville – Council Chambers
The Committee’s annual duties include:

Review revenue receipts and expenditure
funds.

Review status of the programs and
services, including the portion of programs
and services funded with a combination of
Measure S Funds and funds from other
sources or accounts.

Prepare a report and make a presentation
to the Town Council regarding Measure S
Funds and the revenue receipts and
expenditures and status of the programs
and services.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 4
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Yountville Tourism Business Improvement
District (TBID) Local Governing Committee
Council Member McKee-Cant
[email protected]
Brad Raulston, Town Manager
[email protected]
Hilary Gaede, Acting Town
Clerk
[email protected]
As needed
Yountville – Time and Location TBD
The Governing Committee oversees the
expenditure of the Town of Yountville's
locally designated NVTID funds in
accordance with the requirements of
Resolution No. 2010-72, the NVTID
Management District Plan (“Management
Plan”), and the Property and Business
Improvement District Act of 1994 (“’94
Law”).

COUNTYWIDE
Napa County City Selection Committee
(Mayors)
Mayor Margie Mohler (Automatic)
[email protected]
Vice Mayor Eric Knight (Alternate)
[email protected]
Mayors
Staffed by County Clerk of the
Board
Neha Hoskins, Clerk of the
Board
Greg Morgan, Deputy Clerk of
the Board
clerkoftheboard@countyofnap
a.org
Third Tuesday of the month in January,
April and June at 1:00 pm. Meeting
schedule coincides with Flood Control
meeting dates
Napa - Board of Supervisors Meeting
Room
Napa County Flood Control and Water
Conservation District Board (NCFC&WCD)
Mayor Margie Mohler (Automatic)
[email protected]
Council Member Hillery Trippe
(Alt 1) [email protected]
Richard Thomasser, PG
Deputy PW Director/District
Manager
County of Napa
Richard.thomasser@countyof
napa.org
Clerk – Sarah Geiss, Staff
Services Analyst
[email protected]
g
First and Third Tuesday Monthly at 1:30 pm
Napa – Board of Supervisors Meeting
Room
The Napa County Flood Control and Water
Conservation District (District) is the local
sponsor for the Napa River Flood
Management Plan and administers water
supply contracts, watershed management
and stormwater management programs
throughout Napa County. The District’s
mission is the conservation and
management of flood and storm waters to
protect life and property; the maintenance
of the County watershed using the highest
level of environmentally sound practices;
and to provide coordinated planning for
water supply needs for the community.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 5
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Napa Valley Transportation Authority (NVTA) Mayor Margie Mohler (Automatic) [email protected]
Vice Mayor Eric Knight
[email protected]
Council Member Hillery Bolt Trippe,
(Alt. 1) [email protected]
Council Member Robin McKee-Cant,
(Alt. 2)
Kate Miller, Executive
Director, NCTPA
[email protected]
Laura Sanderlin, Board
Secretary
[email protected]
Third Wednesday Monthly at 1:30 pm –
Napa – Transit Center located at
625 Burnell Street
The Napa Valley Transportation Authority
(NVTA) is a Congestion Management
Agency formed in 1998 as a joint effort by
the Cities of American Canyon, Calistoga,
Napa, and St. Helena; the Town of
Yountville, and the County of Napa. NVTA
serves as the countywide transportation
planning agency. The agency's goals,
duties, and composition make it easier for
local governments to tackle the increasingly
complex problem of traffic congestion.

Upper Valley Waste Management Agency Mayor Margie Mohler [email protected]
Council Member Hillery Bolt Trippe,
(Alternate) [email protected]
Steve Lederer, Public Works
Director (County of Napa)
[email protected]
g
Third Monday Bi-Monthly at 1:30 pm
Yountville - Town Council Chambers
The Upper Valley Waste Management
Agency (UVA) was formed for the purpose
of providing coordination of economical,
regional waste management services, and
meeting the requirements of the California
Integrated Waste Management Act -
namely to reduce the amount of "waste"
currently being landfilled and instead keep
valuable materials and resources within the
economic cycle.

Watershed Information and Conservation
Council (WICC)
Vice Mayor Eric Knight
[email protected]
Council Member Pam Reeves
(Alternate) [email protected]
David Morrison, Interim
County Executive Director
David.Morrison@countyofnap
a.org
Jamison Crosby, Natural
Resources Conservation
Manager County of Napa
Jamison.Crosby@countyofnap
a.org
Clerk: Alexandria
Quackenbush -
alexandria.quackenbush@cou
ntyofnapa.org
Fourth Thursday Quarterly at 3:00 pm
Napa - County Administration Building
1195 Third St., Suite 103, First Floor, HR
Conference Room
https://www.napawatersheds.org/
Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 6
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Napa County Youth Opportunities
Commission
(Formerly the Gang & Youth Violence
Commission – changed 3-17-17)
Vice Mayor Eric Knight
[email protected]
Sheriff Liaison for Yountville,
District Attorney’s Office
TBD, Supervising Legal
Secretary
Meets a Minimum of four times per year
once in each of the following cities:

City of American Canyon
City of Napa
City of Calistoga
City of St. Helena
Has been inactive for a while
Local Agency Formation Commission of
Napa County (LAFCO)
Mayor Margie Mohler
[email protected]
Brad Raulston, Town Manager
Irene Borba, Planning &
Building Director
[email protected]
Brendon Freeman, LAFCO,
Executive Director
[email protected]
First Monday Every Other Month at 2:00
pm
Meetings primarily occur in Napa – Board
of Supervisors Meeting Room and may also
rotate.

Legislation authorizes LAFCOs with
regulatory and planning powers to
coordinate the timely formation and
development of local governmental
agencies and their municipal services.

Notable regulatory duties include approving
or disapproving proposals involving (a) city
incorporations or disincorporations, (b)
special district formations, consolidations,
and dissolutions, (c) city and special district
annexations and detachments, and (d) city
and special district outside
service extensions. LAFCOs inform their
regulatory duties through a series of
planning activities, which includes
establishing and updating spheres of
influence for all local governmental
agencies.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 7
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Countywide Climate Action Committee
(Formerly County Climate Collaboration Ad
Hoc Committee)
Council Member Hillery Bolt Trippe
[email protected]
Council Member Pam Reeves
[email protected]
Alternate:

Vice Mayor Eric Knight
[email protected]
Brad Raulston, Town Manager
Irene Borba, Planning &
Building Director
[email protected]
David Morrison, Special
Projects Manager
David.Morrison@countyofnap
a.org
Clerk: Alexandria
Quackenbush
alexandria.quackenbush@cou
ntyofnapa.org
Meetings for 2023 are scheduled to take
place on the fourth Friday January through
October and the third Friday in November
and December.

Established at the 7-2-19 Council Meeting
Climate Action Committee meets regarding
the countywide commitment to address
climate change and in 2020 formed the
Napa County Climate Action Committee
(CAC). The CAC consists of two elected
officials from each of the six jurisdictions.

The CAC is administered and staffed by
Napa County.

REGIONAL
Cal Cities – Annual Conference
(Formerly League of California Cities)
All Council Brad Raulston, Town Manager
[email protected]
2023 Sacramento – September 20, 2023 Annual Conference and Expo | Cal Cities Cal Cities
(Formerly League of California Cities)
Mayor Margie Mohler
[email protected]
https://www.calcities.org/
Cal Cities – North Bay Division
(Formerly League of California Cities)
All Council (voting members)
Staff (non-voting members)
Mayor Margie Mohler on the Executive
Committee
Rotates yearly between four
North Bay Counties – Marin,
Sonoma, Napa, and Solano
Fourth Thursday Quarterly at 6:30 pm
• 2023 Calendar
• North Bay Division | Cal Cities
Association of Bay Area Governments
General Assembly (ABAG)
Appointed Annually:

Council Member Hillery Bolt Trippe
Delegate [email protected]
Vice Mayor Eric Knight (Alternate)
[email protected]
Clerk: Fred Castro
[email protected]
Annual Spring and Fall General Assembly
2023 Calendar
Meeting Location – Bay Area Metro Center,
375 Beale St, San Francisco – Meeting
Virtually
ABAG’s General Assembly, which meets at
least once a year as part of the GA
Conference, determines policy and adopts
the annual budget and work program.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 8
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Napa County League of Governments
(NCLOG)
Mayor and Council (voting members)
Staff (non-voting members)
City of St Helena is Host for
2023
Paul Dohring, Mayor
Cindy Tzafopoulous,
ctzafopoulous@cityofsthelena.
org
Second Thursday, Three Times Per Year
Location Rotates by City/Town
2023 Host – St. Helena
NCLOG.pdf (sodacanyonroad.org)

COUNCIL AD HOC/STANDING

SUBCOMMITTEES
Emergency Preparedness Standing
Committee
Vice Mayor Eric Knight
[email protected]
Council Member Robin McKee-Cant
[email protected]
Brad Raulston, Town Manager
[email protected]
Clerk: Beatriz Becerra,
Management Fellow
[email protected]
As needed
Established at the 5-15-18 Council Meeting
Transitioned to Standing Committee 1-7-20
Napa Valley Unified School District 2x2 Ad
Hoc Committee
Vice Mayor Eric Knight
[email protected]
Council Member Pam Reeves
[email protected]
Brad Raulston, Town Manager
NVSUD Contact: Vera
Morales, Executive Assistant
[email protected]
Hilary Gaede, Acting Town
Clerk
[email protected]
TBD Will meet quarterly
Created at the June 6, 2023 Town Council
Meeting
Housing Standing Committee Vice Mayor Eric Knight
[email protected]
Council Member Pam Reeves
[email protected]
Irene Borba, Planning &
Building Director
[email protected]
Brad Raulston, Town Manager
[email protected]
Hilary Gaede, Acting Town
Clerk
[email protected]
As needed
Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 9
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body

MCE BOARD REPRESENTATIVE
MCE (Marin County Energy) Representative
(Can be either Council Member or may
choose to share representation with any other
MCE member jurisdiction)
County Supervisor Ryan Gregory and
Napa City Council Member Beth
Painter (representing on behalf of the
Town and Napa County Cities)

N/A N/A
Meets at 7:00 p.m. on the Third Thursday
of each month and representatives may
participate in standing or Ad-Hoc
Committees depending on interest and
availability. Meetings held at MCE’s San
Rafael and Concord Offices.

MTC (Metropolitan Transportation
Commission) Representative (Can be either
Council Member or may choose to share
representation with any other MCE member
jurisdiction)
County Supervisor Alfredo Pedroza
(representing on behalf of the Town
and Napa County Cities)
N/A **Added at February 21, 2023 Town
Council Meeting
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 11D
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: Irene Borba, Planning & Building Director
PREPARED BY: Irene Borba, Planning & Building Director

RECOMMENDATION
Receive staff report and direct questions to staff. Receive public comment. If appropriate, provide direction to staff.

DISCUSSION/BACKGROUND
Due to recent construction activities which exceeded the scope of permit approval (i.e., exceeding approved scope of demolition and design review) staff determined it appropriate to bring forth a discussion item to council and if appropriate, for council to provide direction/guidance on the subject matter.

California Building Standards Code
The California Building Standards Code (Title 24 of the California Code of Regulations) (CBSC) is updated triennially, and its current version took effect on January 1, 2023. The codes for building construction (i.e., the California Building Code, the California Electrical Code, etc.) within the CBSC are updated and adopted by the State every three years to take advantage of advances in technology and to address new issues and needs. Every city and county in the State is required to adopt the CBSC.

In addition, the Town may adopt certain local amendments to the provisions of the CBSC which are reasonably necessary to protect the health, wealth, and safety of citizens of Yountville because of local climate, geographical, and topographical conditions. Yountville Municipal Code (YMC) Title 15 (Buildings and Construction) contains the buildings and construction code of the Town of Yountville, which adopts by reference the CBSC. Title 15 sets forth additions and/or amendments to those CBSC provisions.

General Plan
The Safety and Hazards chapter of the General Plan incorporates the following related policies and programs:

Policy SH-1.5 Building Hazards. Reduce the risk of loss of life, personal injury and property damage resulting from structural, electrical or fire damage to structures through code enforcement and public education.

Policy SH–1.5a Building Code Enforcement. Review and inspect new development, building additions and remodels, enforcing the California Building Code and local amendments.

Policy SH-1.5b Code Updates. Continue to update the Town’s building and fire codes and provide information to the public on new code provisions.

Design Review
YMC Chapter 17.188 Design Review – Establishes procedures for design review of proposed physical improvements to implement General Plan and zoning design criteria by guiding the location, functions, and appearance of development to promote and protect the safety, convenience, comfort, prosperity, and general welfare of the Town. The purpose of design review is:

A. To preserve and enhance the natural beauty of the land and of the man-made environment, and the enjoyment thereof;
B. To maintain and improve the qualities and relationships between individual buildings, structures and physical developments which contribute to the amenities and attractiveness of the Town or neighborhood; and C. To protect and enhance the uses and buildings throughout town.

YMC section 17.188.020 Applicability – This section of the Municipal Code outlines the applicability of when design review is required and the various levels of design review: major, minor, or projects that are exempt from design review.

YMC sections 17.188.040 (Authority) and 17.188.050 (Notice and Hearing) further describe the authority of review for minor and major design review projects and noticing and hearing requirements for projects that require design review.

YMC section 17.188.060 Findings and Decision – Outlines the specific findings of fact required to be made to approve a design review permit:

A. The proposed development or physical improvement is appropriate for the site with regard to the siting and scale of buildings, pedestrian and vehicular access and circulation, and relationship of structures and open spaces to the streetscape;
B. The location of structures preserves significant trees, natural features and identified public view corridors; C. The project will be compatible with neighboring properties and developments with regard to setbacks, building heights, and massing;
D. The project will not be detrimental to neighboring properties and developments with regard to the location of parking facilities, siting of trash enclosures, placement of mechanical equipment, and privacy considerations; E. The project presents an attractive design, utilizing high-quality building finishes and materials, and design techniques to mitigate potentially bulky building forms, such as modulating varied rooflines, partial upper stories, setbacks for upper story volume and/or a variety of roof forms; F. Proposed landscaping provides sufficient visual relief, complements the buildings and structures on the site, and provides an inviting environment for the enjoyment of occupants and the public; G. The existing or proposed infrastructure and utility capacity are adequate for the proposed development; and H. The proposed project will comply with all applicable provisions of this Title 17 and will be consistent with the policies and standards of the General Plan.

YMC section 17.188.070 Conditions of Approval – States that in approving a design review permit, the reviewing authority may impose conditions deemed reasonable and necessary to ensure that the approval will be compliant with the findings and decisions section outlined in 17.188.060 (noted above).

Enforcement
Government Code section 53069.4 authorizes the Town to adopt and impose administrative fines or penalties for violations of the Yountville Municipal Code (including any code(s) adopted by reference). Government Code section 53069.4(a)(2)(A) requires the Town provide a violator with a reasonable period of time to correct or remedy a violation that pertains to building, plumbing, electrical, or other structural or zoning issues and does not create an immediate danger to health or safety, before imposing any administrative fines or penalties.

YMC Chapter 17.228 (Compliance and Enforcement) outlines the enforcement mechanisms available to Town staff for responding to violations of YMC Title 17 (Zoning), including violations of any building permit, condition of approval, and or the CBSC. When a violation is determined to exist, the Town may issue a Stop Work Order, revoke, or modify a prior permit or approval, impose fines or penalties, and initiate civil or criminal proceedings, in addition to any other remedies provided by law.

OTHER PROCEDURES TO CONSIDER
In reviewing some of the Town’s current procedures for building permit and or design review approvals, the Town Council and or staff can consider additional measures to ensure accountability for construction projects that exceed the scope of design review approvals or building permit approvals as well as educational measures to provide transparency on the requirements and regulations.

Staff suggests the following:
 Strengthen general Design Review conditions of approval.

Design Review projects currently are conditioned to include the following general condition of approval among others:

Development and operation of the use shall be substantially as represented on the approved plans and elevations, material samples, and project narrative as described in the staff report on file with the Planning Department, except as modified by conditions. Once installed, all improvements shall be maintained in accordance with the approved plans.

The Town Planner may approve minor design and finish changes, including minor roof changes. The Town Planner may refer all design and finish changes to the Zoning & Design Review Board for consideration and adjudication.

These conditions can be strengthened by adding language such as: Plans submitted to the Building Department for building permit issuance shall conform to the drawings prepared by (name architect) dated (insert date) and approved by the Zoning and Design Review Board on (insert date) and pursuant to Resolution No., (insert Resolution No.).

Additionally, a condition could be added that requires all conditions of approval and or mitigation measures and or the approving resolution shall be printed and incorporated on the Permit Construction Plan set of drawings.  Formal Pre-Construction Meetings – Prior to issuance of the building permit, formal pre-construction meetings should be held for the contractor and or property owner. These meetings should include appropriate departments/agencies (i.e., Building, Public Works, Fire & Planning) to go over the requirements of the permit (i.e., construction hours, encroachment permits, complying with the scope of work, or inspection requirements).  Educational Materials – New educational materials can be provided to contractors/property owners on requirements. These educational materials can be handed out at the time of the pre-construction meetings, prior to issuance of the building permit, and would be posted on the Town’s website for easy access. Additionally, the Town’s newsletter, the Yountville Connection, is a source for providing educational information on requirements such as the need for building requirements.  Open Gov On-line Permitting and Licensing Portal https://yountvilleca.portal.opengov.com/ This link provides a place where the public can review information on building permits if they know the property address.  Sign posted at job site – Informational sign posted on job site that provides information to the public about the project, or contractor contact information should there be issues or concerns regarding the project. This may require an amendment to the Municipal Code.

ENVIRONMENTAL REVIEW
Not Applicable

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? No

Briefly Explain Relationship to Strategic Plan Goal and Objective. The Town enhances the livability of Yountville by providing requirements which are reasonably necessary to protect the health, wealth, and safety of citizens of Yountville because of local climate, geographical, and topographical conditions.

Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 11E
Yountville Town Council Staff Report
DATE: January 16, 2024
TO: Mayor and Town Council
FROM: Brad Raulston, Town Manager
PREPARED BY: Hilary Gaede, Acting Town Clerk

RECOMMENDATION
Conduct Council discussion on appointment of a Council Member to serve as Vice Mayor.

Appoint a Council Member to serve as Vice Mayor.

DISCUSSION/BACKGROUND
On January 16, 2024, Vice Mayor Knight resigned from the Town Council, effective immediately. Vice Mayor Eric Knight was appointed to his position in January 2022.

As a result of the June 2023 adoption of Town Council Handbook, Ordinance 23-520 amended the Town’s Municipal Code Chapters 2.04.040 and 2.04.050 which provide the method of selecting the Vice Mayor and describe the duties to be performed by the Vice-Mayor in the absence of the Mayor. The office of Vice Mayor shall be an appointed office. Vice Mayor appointment shall be determined by seniority through a rotation that allows every elected Council Member the opportunity to serve as Vice Mayor during a four-year term. Seniority is established by the number of consecutive years the Council Member served on the Town Council. In the event two or more Council Members have equal seniority, then the Council Member with the most votes in their last regular general election shall have the opportunity to serve as Vice Mayor. Council Members may choose to not assume the appointment and pass the position to the person of next highest seniority. Once a Council Member has served as Vice Mayor they are moved to the back of the rotation until others on the Council have the opportunity to serve. The Vice Mayor shall serve a one-year term. The Vice Mayor shall have all the powers and duties of the Mayor should the Mayor be absent or unable to perform any of those duties for any reason.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? Yes
Where is it Budgeted? Town Council Budget
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? No

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Indirectly
If yes, Identify Strategic Goal and Objective. Visionary Leadership: The Town's leadership maintains an openminded, forward-thinking decision-making process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Identification of who will serve as Vice Mayor is important to ongoing and continued efficient operations of the Town.

January 16, 2024
Mayor and Town Council
Town of Yountville
Re: January 16, 2024 Vice Mayor Appointment
Mayor and Town Council:

On December 6, 2022, the Yountville Town Council appointed me to a two-year term as Vice Mayor. I support the Town Council's decision to change the Vice Mayor's appointment to a oneyear rotating term and approved in the 2023 Yountville Town Council Handbook. Serving as Yountville Town Mayor for the last year has been an honor and privilege.

To begin the new policy in 2024, I resign my appointment as Vice Mayor on January 16, 2024, so the Town Council can select a new Vice Mayor.

Respectfully,
Eric Knight, Vice Mayor
Town of Yountville

Yountville City CouncilJanuary 16, 2024

Yountville City Council
January 16, 2024