Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: {{section.number}}C
Yountville Town Council Staff Report
DATE: March 19, 2024
TO: Mayor and Town Council
FROM: Irene Borba, Planning & Building Director
PREPARED BY: Irene Borba, Planning & Building Director
RECOMMENDATION
Adopt Resolution 24-4254 approving an amendment to a professional services agreement for planning services with Metropolitan Planning Group (M-Group) in an amount not to exceed $85,000 and to approve allocating $50,000 from the Annual Assigned for Budget Contingencies General Fund Balance Allocation and transfer to Planning Department 01-2115 contract services to cover these contract costs.
DISCUSSION/BACKGROUND
The Town entered into a Professional Service Agreement (commenced on April 20, 2023) with Metropolitan Planning Group (M-Group), a Planning & Environmental Consultant, to provide temporary Planning Staff support for the management and design review of a nine-unit subdivision and master development plan project. The project included two affordable units, and the applicants are proposing a Density Bonus with waivers and concessions and the project will require environmental review. M-Group proposed to bill on a time and materials basis and the maximum amount under the Agreement was $35,000.
In July 2023, the Town entered into a Professional Service Agreement Amendment (Amendment #1) to the Professional Services Agreement with M-Group. The amendment was to retain a subconsultant with specialized expertise in historic resources to analyze potential historic impacts of the proposed project in accordance with the California Environmental Quality Act (CEQA). Amendment #1 was also based on a time and materials basis and increased the maximum amount to $38,720.
The agreement is set to expire/termination on April 20, 2024, and the maximum amount has been exceeded.
M-Group has requested an Amendment (Amendment #2) to augment the original scope of services to cover costs incurred and projected based completeness, compliance, and environmental review and associated tasks including correspondence, meetings, material review, and entitlement processing. Amendment #2 would augment the existing agreement to provide for ongoing planning services to be charged on a time and material basis through December 31, 2024, with a total amount not to exceed $85,000.
This proposed budget adjustment will use $50,000 from the Annual Assigned for Budget Contingencies General Fund Balance Allocation leaving a balance of $312,327.
ENVIRONMENTAL REVIEW
Not Applicable
FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? No
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Yes
STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? No
If yes, Identify Strategic Goal and Objective. N/A
Briefly Explain Relationship to Strategic Plan Goal and Objective. N/A