Department Overview
The Planning & Building Department is responsible for guiding the physical growth and development of the community. Building staff reviews building permit applications for compliance with State and local building codes (structural, electrical, mechanical, plumbing, and energy efficiency) and provides plan check and inspection services for all new construction activity. Planning staff provides information on land use, zoning and site development standards and reviews land use and design review applications for consistency with the Town’s General Plan and Zoning regulations. Planning staff is also responsible for various regulatory and policy programs, including administration of the Town’s General Plan, State compliance reporting, rental registration permitting, Use Permit compliance monitoring, and employee parking monitoring. The Code Compliance function of the Planning & Building Department is responsible for investigating complaints concerning possible violations of the Town’s building and zoning code regulations.
Biennial Budget Goals and Objectives
Continue to work with customers on development projects (Subdivision on Yountville Crossroads, Mixed-Use project, Perry Lang Restaurant renovation)
Propose additional modifications to the tree ordinance.
Complete Housing Element certification and implementation.
Conduct On-line permitting and processing enhancements.
Implement Solar APP Plus software.
Manage special events during spring and summer.
Budget Insights
$117,000 budgeted for provision of contract building inspection and plan check services. $75,000 is budgeted in Contract Services for legal assistance from the Town Attorney for items including development project legalities, Municipal Code amendments, and code compliance. $80,000 is budgeted for on-call specialty consultants to service planning projects.
Town of Yountville Biennial Budget Fiscal Years 2024/2025 and 2025/2026 Planning & Building Department Expenditures
General Fund Department 01-2115
Department Expenditures
Personnel
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Salaries - Full Time $401,712 $512,363 $534,130 $539,680 $556,108 $601,392 Salaries - Part Time $8,158 $15,577 $14,685 $14,685 $17,261 $18,126 Overtime $0 $939 $0 $0 $0 $0
Medicare & Fica $6,100 $11,073 $8,868 $8,949 $9,385 $10,107 Deferred Compensation $24,285 $25,537 $37,366 $37,366 $42,099 $45,287 Payment-In Lieu Health $5,075 $1,979 $900 $900 $300 $300 Health Insurance $32,822 $42,881 $69,565 $67,796 $80,972 $89,069 Dental Insurance $3,885 $4,331 $4,385 $4,385 $4,921 $5,167 Vision Insurance $1,759 $321 $1,925 $1,925 $1,850 $1,850 Life/Disability Insurance $3,980 $4,567 $5,571 $5,571 $6,344 $6,534 Tuition Reimbursement $360 $0 $1,680 $1,680 $300 $300
Automobile Allowance $3,370 $2,240 $3,240 $3,240 $3,360 $3,360 Cell Phone Allowance $3,120 $3,133 $3,984 $3,984 $3,840 $3,840 Other Employee Reimbursement $1,205 $670 $2,704 $2,704 $2,614 $2,614 Technology Stipend $0 $645 $2,430 $2,430 $1,980 $4,500
Pers Employer Rate $41,137 $38,398 $55,067 $55,067 $58,661 $63,017 Allocated PRSP- Payment to Trust $0 $24,614 $26,323 $26,323 $27,496 $29,752 Allocated OPEB - Payment to Trust $0 $24,614 $13,161 $13,161 $10,999 $11,901 Allocated Liability Insurance $29,822 $24,330 $37,245 $33,476 $36,441 $43,729 Allocated Wrkrs Comp Insurance $13,696 $6,993 $11,854 $10,959 $13,313 $15,975 TOTAL $580,488 $745,205 $835,083 $834,281 $878,244 $956,820 Supplies & Services
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Office Supplies $204 $109 $1,500 $1,500 $1,500 $1,500
Other Supplies & Materials -$510 $94 $1,500 $1,500 $1,500 $1,500 Postage & Printing $3,386 $2,018 $4,500 $4,500 $4,500 $4,500 Bank & Fiscal Agent Fees $10,519 $6,010 $5,500 $5,500 $5,500 $5,500 Building Inspection Services $86,718 $81,802 $93,500 $93,500 $87,000 $87,000 Plan Check Services $33,493 $11,916 $20,000 $20,000 $30,000 $30,000 Vehicle Maintenance $403 $0 $500 $500 $500 $500
Allocated IT Costs $40,463 $48,101 $43,580 $43,580 $63,450 $63,590 Conference & Travel $495 $7,272 $12,000 $12,000 $12,000 $12,000 Meetings & Training $550 $60 $1,000 $1,000 $1,000 $1,000 Dues & Subscriptions $2,621 $163 $1,500 $1,500 $1,500 $1,500 Way Finding Sign Program $320 $0 $2,000 $2,000 $2,000 $2,000 Contract Services $168,851 $126,276 $188,000 $378,010 $234,600 $194,600 TOTAL $347,512 $283,821 $375,080 $565,090 $445,050 $405,190 Total Expenditures
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Planning & Building $928,000 $1,029,026 $1,210,163 $1,399,371 $1,323,294 $1,362,010 TOTAL $928,000 $1,029,026 $1,210,163 $1,399,371 $1,323,294 $1,362,010 Program Revenues
$ 84,588 $ 87,059 $ 85,000 $ 85,000 $ 87,000 $ 87,000
53,293 53,235 28,000 31,229 30,000 30,000
5,344 5,864 5,000 5,000 5,000 5,000
0 0 100 0 100 100
0 0 1,500 4,289 1,500 1,500
1,430 1,150 1,500 1,500 1,500 1,500
0 0 100 0 100 100
159 374 150 180 175 175
10,000 6,700 2,500 2,500 2,500 2,500
19,036 63,371 75,000 75,000 75,000 75,000
17,860 19,100 20,000 20,000 20,000 20,000
0 27,055 30,000 30,056 30,000 30,000
6,580 6,850 12,500 12,500 10,000 10,000
37,320 46,710 50,000 50,000 50,000 50,000
5,287 5,457 10,000 10,000 10,000 10,000
0 0 1,000 1,000 1,000 1,000
501 188 100 382 200 200
$ 241,398 $ 323,112 $ 322,450 $ 328,636 $ 324,075 $ 324,075 (3110) Building Permits
(3111) Plan Checks
(3112) Tech Upgrade Fee
(3114) Digitization Fee
(3120) Special Event Permit*
(3190) Tree Removal Permit
(3192) Cannabis Delivery Permit
(3195) Minor Home Occ Permit
(3220) Administrative Fines - Penalties
(3601) Planning Service Charge
(3605) Rental Program Registration
(3606) Conditional Use Permit Fee
(3615) Way Finding Signage Fees
(3625) Parking Mgmt- Vehicle Reg. Fee
(3635) Parking Mgmt- Off Site Parking
(3640) Storefront Display Monitoring
(3800) Miscellaneous Revenue
Total
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed *Special Event Permit revenue moved from the Parks & Recreation department to the Planning & Building department in Fiscal Year 2023/2024.
Full-Time Staff Allocations
2021/2022 Actual 2022/2023 Actual 2023/2024 Actual 2024/2025 Proposed 2025/2026 Proposed Administrative Assistant II 0.3 0.3 0.3 0.1 0.1
Administrative Services Director 0 0 0 0.05 0.05
Assistant Planner 1 1 1 1 0
Associate Planner 1 1 1 1 2
Code Compliance Officer 0 0.25 0.25 0.25 0.25
Financial Analyst/Accountant II 0.05 0.05 0.05 0.05 0.05 HR Analyst 0.05 0.05 0.05 0.05 0.05
Information Systems Administrator 0 0.056 0.1 0.1 0.1
Planning Director 1 1 1 1 1
Town Manager 0.1 0.1 0.1 0.1 0.1
TOTAL 3.5 3.806 3.85 3.7 3.7
The "Finance Director" position changed to "Administrative Services Director" in Fiscal Year 2023/2024.
The "Deputy Director of HR & IT" position changed to "HR Analyst" in Fiscal Year 2024/2025.
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Planning Department focuses on two of the Town's Strategic Plan Critical Success Factors:
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Department Overview
This fund accounts for activity related to grants awarded to the Town for home rehabilitation activity. This program supports home improvement projects for low-income eligible residents and aid them in bringing their homes up to current building code standards. The Home Rehabilitation Program provides qualifying homeowners with zero to low interest loans to complete vital rehabilitation projects. Prior to receiving the loan, the borrower is required to verify eligibility by providing proof of income and proof of home ownership.
In January 2023, the Town was awarded $500,000 to use towards more home rehabilitation projects. The Town entered into an agreement with the Housing Authority of the City of Napa to administer these grants. The Housing Authority markets the program and receives the applications, performs income determinations and eligibility for the assistance, works write ups for the rehab work, manages the projects, processes the grant draw down for the loans funded, performs quarterly and annual reporting, completes annual monitoring of the recipients of the rehab loans, and carries out other administrative tasks.
Homeowners may choose to repay the loan at their leisure, but most often repayments occur at the sale of the property. When the loan is repaid, the money obtained returns to this fund and is then used to finance additional qualifying rehabilitation projects. In this sense, it is a revolving loan program, utilizing grant funds to finance as many rehabilitation projects as possible.
Biennial Goals and Objectives
Work with the Housing Authority of the City of Napa to explore options for increasing utilization of grant funds.
Budget Highlights
The budgeted $100,000 Federal Home Grant revenue and expenditure represent the expected amount of grant revenue the Town will receive and utilize from the $500,000 HOME Grant.
Revenues
Data
$ 171 $ 2,404 $ 1,000 $ 0 $ 0 $ 0
0 0 0 1,200 1,000 1,000
0 0 0 1,100 1,000 1,000
0 10,000 0 0 0 0
79,739 27,796 100,000 0 100,000 100,000
7,231 37,410 0 27,134 0 0
34,464 45,651 0 0 0 0
$ 121,605 $ 123,261 $ 101,000 $ 29,434 $ 102,000 $ 102,000 (3301) Interest Income
(3306) HOME Program Interest Income
(3307) CalHOME Program Interest Income
(3408) CalHome Grant
(3432) Federal Home Grant
(3422) CalGrant Repayment - State
(3423) CalGrant Repayment - Fed
Total
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Town of Yountville Biennial Budget Fiscal Years 2024/2025 and 2025/2026 Housing Grant Fund
Special Revenue Fund 24 Department 1500
Expenditures
Housing Fund 24 Exp
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Federal Home Grant Awards $20,280 $27,599 $100,000 $50,000 $100,000 $100,000 HOME Rental Assistance $26,517 $7,442 $0 $0 $0 $0
TOTAL $46,797 $35,041 $100,000 $50,000 $100,000 $100,000 Summary of Fund Balance Activity
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Department Overview
The Housing Opportunity Fund, also known as the Housing Opportunity Program, was established to support the development of affordable housing units by providing Town funding assistance for affordable housing construction. This effort provides local lower income residents and workers in the hospitality and agricultural industries the opportunity to live in the community in which they work. This program recognizes the desire to have a socio-economically diverse population. Revenue received from developer paid Housing Fair Share Impact Fees, General Fund transfers, and interest income provide the source of funds for these efforts.
The Town currently has 100 deed restricted affordable housing units. The Town is reaching buildout and there is limited commercial and residential land to build upon. This means that this will be a declining revenue source and there will be very limited funding from fair share fees in current and future years. The current practice is not to budget impact fees as development is limited in number and timing is difficult to predict. When revenue is received, the funds will be used for affordable housing projects and programs in tandem with the funds accounted for in Fund 71.
Biennial Budget Goals and Objectives
Collaborate with official housing developers to sponsor projects.
Identify opportunities to support the Town’s affordable housing goals.
Budget Insights
A budget of $13,400 is included for contribution to local housing advocates, including the Community Action of Napa Valley Homeless Shelter, Napa Valley Community Housing Farmworker Housing Project, and Fair Housing Napa Valley, consistent with the Town of Yountville General Plan Housing Element.
Contract Services budget amount is for continuance of a contract with the City of Napa Housing Authority for housing management services.
This fund is dependent on the General Fund, which has a responsibility under the Housing Element to sustain this program
Revenue & Transfers
Data
$ 495 $ 2,950 $ 1,000 $ 1,000 $ 1,500 $ 1,500
662 254 650 650 650 650
63,000 64,200 73,700 73,700 76,100 78,600
$ 64,158 $ 67,404 $ 75,350 $ 75,350 $ 78,250 $ 80,750
(3301) Interest Income
(3701) Impact Fees
(3901) Interfund Transfer - From General Fund
Total
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Town of Yountville Biennial Budget Fiscal Years 2024/2025 and 2025/2026 Housing Opportunity Program Fund
Special Revenue Fund 70 Department 1500
Expenditures
Total Expenditures
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Other Agencies $6,000 $6,000 $13,400 $13,400 $13,400 $13,400 Contract Services $57,000 $58,200 $60,300 $60,300 $62,700 $65,200 TOTAL $63,000 $64,200 $73,700 $73,700 $76,100 $78,600
Summary of Fund Balance Activity
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Department Overview
On November 6, 2018, Yountville voters approved Measure S which increased the Transient Occupancy Tax (TOT) by one percent (1%) to support workforce and affordable housing efforts. It is a special tax for funding programs and services related to workforce and affordable housing and may only be used for that purpose, including projects within and outside the jurisdictional boundaries of the Town of Yountville.
You can visit the Town's Measure S Affordable and Workforce Housing Fund 71 website page for more information.
Biennial Budget Goals and Objectives
Town staff will seek opportunities to utilize fund balance to increase affordable and workforce housing within the Town.
Budget Insights
$100,000 budgeted in Contract Services for draft Additional Dwelling Unit (ADU) Forgivable Loan Program. $200,000 budgeted for potential affordable and workforce housing project opportunities.
Revenue
$ 817,043 $ 729,216 $ 647,917 $ 647,917 $ 732,133 $ 754,100 4,465 42,767 25,000 46,000 10,000 10,000
341,001 0 0 0 0 0
$ 1,162,509 $ 771,983 $ 672,917 $ 693,917 $ 742,133 $ 764,100 (3035) Measure S. Affordable Housing
(3301) Interest Income
(3802) Sales Of Property & Equipment
Total
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Expenditures
Measure S Affordable & Workforce Housing Fund 71 Expendit... 2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Purchase of Property & Equip. $336,241 $0 $0 $0 $0 $0
Contract Services $8,236 $0 $100,000 $0 $100,000 $100,000 Infrastructure $0 $0 $0 $0 $200,000 $200,000
Interfund Transfer - Capital Project $0 $0 $0 $3,019,925 $0 $0 TOTAL $344,477 $0 $100,000 $3,019,925 $300,000 $300,000 Town of Yountville Biennial Budget Fiscal Years 2024/2025 and 2025/2026 Measure S, Affordable and Workforce Housing
Fund
Special Revenue Fund 71 Department 1600
Summary of Fund Balance Activity
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Department Overview
Impact Fees on new residential and commercial developments, conversions, and expansions, were established in June 2005 by Ordinance 362-05 and Municipal Code Section 3.40. Collected fees are accounted for in these funds then transferred to the Capital Projects Fund (50) to support applicable projects when they occur.
The Town is nearing build-out of the community. As such, impact fees will not be a significant revenue source going forward to assist in funding the construction and maintenance of the Town’s infrastructure.
The Impact Fee Funds are as follows:
Civic Facilities Impact Fee Fund (41)
Drainage & Flood Control Impact Fee Fund (42)
Parks & Recreation Impact Fee Fund (43)
Public Safety Impact Fee Fund (44)-closed as a result of 2022 Impact Fee Study Traffic Facilities Impact Fee Fund (45)
Utility Undergrounding Impact Fee Fund (46)
Community Projects Impact Fee (47)
Biennial Budget Goals and Objectives
Collect and allocate Impact Fees from applicable projects during the building permit issuance process.
Budget Insights
The current practice is to not budget impact fees as development is limited in number, potential projects are often unknown, and timing is hard to predict. As the Town is principally built-out Impact Fees remain a declining source of capital project funding.
Civic Facilities Impact Fee Fund 41
The Civic Facilities Impact Fee Fund (Fund 41) was established to account for impact fees collected for existing and planned civic facilities projects and infrastructure. Collections of this fee are to be allocated to the fund that finances approved civic facilities projects.
Data
$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
8,836 0 0 321 0 0
-8,836 0 0 -321 0 0
0 0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Town of Yountville Biennial Budget Fiscal Years 2024/2025 and 2025/2026 Impact Fee Funds
Funds 41 - 47
Drainage & Flood Control Impact Fee Fund 42
The Drainage & Flood Control Impact Fee Fund (Fund 42) was established to account for impact fees collected for planned drainage and flood control projects and infrastructure. Collections of this fee are to be allocated to the fund that finances approved drainage and flood control projects.
$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
1,460 0 0 108 0 0
-1,460 0 0 -108 0 0
0 0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Parks & Recreation Impact Fee Fund 43
The Parks & Recreation Impact Fee Fund (Fund 43) was established to account for impact fees collected for existing and planned park and recreation facilities, projects and infrastructure. Collections of this fee are to be allocated to the fund that finances approved parks and recreation projects.
$ 1 $ -1 $ 0 $ 0 $ 0 $ 0
3,380 0 0 297 0 0
-3,379 -1 0 -297 0 0
0 0 0 0 0 0
$ 1 $ -1 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Public Safety Impact Fee Fund 44
The Public Safety Impact Fee Fund (Fund 44) was closed in Fiscal Year 2023/2024 as a result of the adoption of the 2022 Impact Fee Study and is only included in the Biennial Budget for historical purposes. $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
1,393 0 0 0 0 0
-1,393 0 0 0 0 0
0 0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Traffic Facilities Impact Fee Fund 45
The Traffic Facilities Impact Fee Fund (Fund 45) was established to account for impact fees collected for existing and planned traffic facilities, projects and infrastructure. Collections of this fee are to be allocated to the fund that finances approved traffic facilities projects.
$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
13,845 0 0 1,240 0 0
-13,845 0 0 -1,240 0 0
0 0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Utility Undergrounding Impact Fee Fund 46
The Utility Undergrounding Impact Fee (Fund 46) was established to pay for the undergrounding of existing overhead utilities along primary streets. Proceeds of each fee collected are to be allocated to the fund that finances approved utility undergrounding projects.
$ 4,170 $ 2,145 $ 1,000 $ 1,611 $ 1,500 $ 1,500
339 2,145 1,000 1,600 1,500 1,500
3,830 0 0 11 0 0
0 0 112,000 112,000 0 0
$ 4,170 $ 2,145 $ -111,000 $ -110,389 $ 1,500 $ 1,500
Revenues
(3301) Interest Income
(3701) Impact Fees
Expenses
Revenues Less Expenses
Collapse All 2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Community Projects Impact Fee Fund 47
The Community Projects Impact Fee (Fund 47) was established to replace the Public Safety Impact Fee. Collections of this fee are to be allocated to the fund that finances applicable community projects. $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
0 0 0 633 0 0
0 0 0 -633 0 0
0 0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2021/2022 Actual 2022/2023 Actual 2023/2024 Adopted 2023/2024 Estimated 2024/2025 Proposed 2025/2026 Proposed Powered by OpenGov