Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: {{section.number}}{{item.number}}
Yountville Town Council Staff Report
DATE: April 16, 2024
TO: Mayor and Town Council
FROM: Celia King, Administrative Service Director
PREPARED BY: Kyle Batista, Financial Analyst
RECOMMENDATION
Receive and File March 2024 Monthly Financial Report
DISCUSSION/BACKGROUND
The monthly financial reports are presented to provide a summary overview of revenues and expenses of the Town’s major funds: General Fund, Capital Projects Fund, Water and Wastewater Enterprise Funds.
See below for the March 2024 financial report.
March 2024 – 75.0% of the Fiscal Year
TOT collections included in the March 2024 monthly financial report are applicable to July through February 2024 TOT, covering 66.7% of the fiscal year.
Sales tax receipts lag 2½ - 3 months behind the actual collection period. Reported sales tax amounts are applicable to July through January sales tax revenues, or 58.3% of the fiscal year.
The Town received its first large allocation of property taxes from the County of Napa at the beginning of this calendar year. The second large allocation of property taxes is expected to be received in April or May.
General Fund department revenues and expenditures are on track with budget expectations. Any department expenditures that appear to be higher than the percent of budget to date are because of larger payments that are due throughout the fiscal year, such as the payments to the Chamber of Commerce, premiums for Liability and Worker’s Compensation Insurance, and timing of expenditures related to the Parks & Recreation Camp Programs. These expenditure accounts are expected to level out by the end of the fiscal year.
The expected $2,000,000 Federal Grant revenue budgeted in Fund 63 Wastewater Capital Joint Treatment Capital Fund is applicable to the USDA low interest loan that the Town is pursuing for the Joint Treatment Plant Modifications project. The expected $1,000,000 Miscellaneous Revenue budgeted in the same fund is applicable to the $1,000,000 Emergency Recycled Water Transmission Main Repair Project that the Town is anticipating to be covered by Town property damage insurance.
ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)
FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Various Departments
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal
STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.
Briefly Explain Relationship to Strategic Plan Goal and Objective. Monthly budget and actual revenue and expense reports provide timely information and financial transparency. Timely financial information can help control costs by guiding policy and spending decisions.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
March 31, 2024
General Fund Revenues
The following is a summary of General Fund revenue by major category as of March 31, 2024.
March is 75.0% of the Fiscal Year:
Revenues: Budget* Actual Variance % of Budget Note
Property Taxes 2,431,280 1,425,627 (1,005,653) 58.6% Note 1 Sales Taxes 1,695,000 987,089 (707,911) 58.2% Note 2
Other Taxes 164,000 39,931 (124,069) 24.3%
Transient Occupancy Tax 8,000,000 5,804,911 (2,195,089) 72.6% Note 3 Investment Earnings 75,000 105,169 30,169 140.2%
Licenses & Permits 155,250 123,927 (31,323) 79.8%
Fines & Forfeitures 4,000 79,169 75,169 1979.2%
Rents & Concessions 350,197 302,685 (47,512) 86.4%
Intergovernmental 205,000 178,954 (26,046) 87.3%
Parks & Recreation Fees 322,550 224,587 (97,963) 69.6%
Charges for Services 184,600 152,637 (31,963) 82.7%
Impact Fees - - - 0.0%
Miscellaneous 133,585 106,987 (26,598) 80.1%
Other Sources - - - 0.0%
Total 13,720,462 9,531,675 (4,188,787) 69.5%
Transfers: Budget Actual Variance % of Budget Note
Tourist Imp. Dist. (Fund 22) 12,958 9,796 (3,162) 75.6% Total 12,958 9,796 (3,162) 75.6%
Note 1: The Town received its first installment of property taxes in January. The second large installment is expected to be received in April or May.
Note 2: Sales tax receipts lag 2½ - 3months behind the actual collection period.
Note 3: TOT is due one month after the collection period and received within 30 days after the collection period.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
March 31, 2024
General Fund Expenditures
The following is a summary of General Fund Expenditures by major category as of March 31, 2024:
March is 75.0% of the Fiscal Year:
Expenditures Budget* Actual Variance % of Budget
Town Council/Mayor 1001 226,858 114,672 (112,186) 50.5% Non-Departmental 1010 249,200 90,324 (158,876) 36.2%
Town Manager 1101 649,266 393,630 (255,636) 60.6%
Information Technology 1011 - - - 0.0% Note 1
Community Promotion 1015 473,775 409,237 (64,538) 86.4% Finance 1102 810,798 494,274 (316,525) 61.0%
Risk Management 1103 71,150 26,713 (44,437) 37.5%
Town Attorney 1105 351,000 200,500 (150,500) 57.1%
Town Clerk 1110 632,528 330,036 (302,492) 52.2%
Planning & Building 2115 1,404,035 885,412 (518,623) 63.1% Law Enforcement Services 3200 1,271,620 1,059,260 (212,360) 83.3% Fire & Emergency Services 3201 1,148,000 588,153 (559,847) 51.2% Note 2 PW Admin. & Engineering 4301 884,924 571,642 (313,282) 64.6% PW Street Maintenance 4305 459,551 299,571 (159,980) 65.2% PW Park Maintenance 4320 800,015 552,424 (247,591) 69.1% PW Government Bldgs. 4325 630,969 458,690 (172,279) 72.7% Parks & Rec Admin & Services 5405 560,602 395,020 (165,582) 70.5% Parks & Rec Camp Programs 5406 231,653 173,235 (58,418) 74.8% Community Center 5408 360,706 227,758 (132,948) 63.1%
Parks & Rec Leisure Prog. 5410 336,517 233,191 (103,325) 69.3% Parks & Rec Sports Prog. 5412 59,901 46,447 (13,453) 77.5% Parks & Rec Community Events 5413 205,371 141,124 (64,247) 68.7% Yountville Arts 5415 114,574 55,111 (59,463) 48.1%
Total Expenditures 11,933,012 7,746,423 (4,186,589) 64.9% Transfers Out:
Capital Projects Fund 7950 7,530,075 7,530,075 - 100.0% Facility Replacement Fund 7981 350,000 350,000 - 100.0% Fleet/Equip Replacement Fund 7982 200,000 200,000 - 100.0% Housing Opportunity Fund 7970 73,700 - 73,700 0.0%
Water Subsidy 7961 6,000 - 6,000 0.0%
Wastewater Subsidy 7962 6,000 - 6,000 0.0%
2017 Lease Rev. Debt Service 7954 545,000 545,000 - 100.0% 2020 Lease Fin. Debt Service 7955 20,000 20,000 - 100.0% Total Transfers Out: 8,730,775 8,645,075 85,700 99.0%
Note 1: Allocations of information technology are made to each department so no expenses are shown for program.
Note 2: Payments for Fire & Emergency Services are typically made bi-annually, in January and June. * Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2023/2024 budget adjustments
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
March 31, 2024
CAPITAL PROJECTS
Expenditures Budget * Actual Variance % of Budget
Shade Structure for Community Center/Hall CF-0022 150,000 - (150,000) 0.0% Enclose BBQ Area for Storage** CF-0024** - - - 0.0%
Exterior Painting of Town Hall CF-0032 55,000 - (55,000) 0.0% Community Center/Hall HVAC Analysis CF-0033 100,000 - (100,000) 0.0% Replace Community Center/Hall & Post Office Gutters CF-0035 50,000 - (50,000) 0.0% Emergency Geothermal HVAC Repair & Replacement CF-0036 19,753 19,753 - 100.0% Roof Repair Community Park Restroom CF-0037 55,000 - (55,000) 0.0% Sheriff Office Interior Maintenance & Repairs CF-0038 50,000 - (50,000) 0.0% Town Hall Landscaping and Access CF-0043 75,000 9,715 (65,285) 13.0% Bus Shelter Repair CF-0044 45,000 - (45,000) 0.0%
Yountville Commons CF-0046 11,500,000 100,000 (11,400,000) 0.9% GIS Mapping Improvements CP-0007 160,000 5,929 (154,071) 3.7% ADA Accessibility Improvements: Forrester Park/Three Weirs Park CP-0018 121,720 5,493 (116,227) 4.5% Community Center Restrooms Concrete Counter Replacement CP-0023 30,000 - (30,000) 0.0% Installation of EV Charging Stations and Fleet CP-0028 200,000 119,733 (80,267) 59.9% LATA Broadband Development Feasibility Study CP-0029 102,600 9,087 (93,513) 8.9% Hyster Lift Truck (Forklift) CP-0030 38,500 38,413 (87) 99.8% ADA Accessibility Improvements Program CP-2024 122,000 11,223 (110,777) 9.2% Hydroflush Weirsfrom Finnell to Beard Ditch DF-0018 100,000 53,422 (46,579) 53.4% Repair Fence at Pump Station DF-0019 55,000 54,300 (700) 98.7% Town Wide Drainage and Erosion Program DF-2024 20,500 1,313 (19,187) 6.4% Paving Projects- Plan, Specs, and Engineering GT-3024 136,828 27,164 (109,664) 19.9% Annual Street Maintenance & Paving Program MT-3024 534,990 238,453 (296,537) 44.6% Replace 2003 Chevrolet 2500HD PK-0028 60,000 60,000 - 100.0% Replace 2013 Chevrolet 2500HD PK-0029 21,500 3,361 (18,139) 15.6% Pump House Rebuild Van De Leur PK-0030 100,000 - (100,000) 0.0% Vineyard Park Enhancement Project PK-0032 450,000 3,800 (446,200) 0.8% Shade Structure at North Park PK-0033 150,000 - (150,000) 0.0% Replace Tot Lot Play Surface PK-0035 10,000 - (10,000) 0.0% Replace Play Surface at Yountville Community Park PK-0037 120,000 109,056 (10,944) 90.9% Waxie Compacting Trash Receptacles PK-0038 108,580 108,234 (346) 99.7% Curb, Gutter, and Sidewalk Replacement SB-6024 79,600 79,600 - 100.0% Surveys and Monuments ST-0004 18,500 18,500 - 100.0%
Replacement Muni Ops Truck ST-0025 70,000 1,733 (68,267) 2.5% Washington Street Parking Lot Beautification ST-0027 300,000 - (300,000) 0.0% Utility Undergrounding Engineering & Design ST-0029 200,000 - (200,000) 0.0% Traffic Calming Program ST-4024 18,500 9,868 (8,632) 53.3% Total 15,428,570 1,088,150 (14,340,420) 7.1%
Expenditures- Water & Wastewater Budget * Actual Variance % of Budget Upgrade Well SCADA System WA-0018 110,543 101,407 (9,136) 91.7% Water System Inter Tie Projects WA-0020 65,000 6,171 (58,829) 9.5% Clay Valve Rebuild at Finnell Rd & Yount / Finnell Rd & Yville XRd WA-0022 8,000 6,523 (1,477) 81.5% Municipal Well #1 VFD Rehab*** WA-0025*** 60,000 - (60,000) 0.0% Water Meter Replacement Program*** WA-2024*** - - - 0.0% Hydrant Repair Replacement*** WA-5024*** 5,500 - (5,500) 0.0% WWRF Office Modernization WW-0011 2,008,902 13,957 (1,994,945) 0.7% Rebuild Sludge Heater & Add Sludge Mixing System WW-0019 250,000 - (250,000) 0.0% Design & Construct HeadworksImprovements WW-0027 40,000 - (40,000) 0.0% Safety Net and Safety Hinged Doors at Hand Well Access WW-0032 10,000 4,212 (5,788) 42.1% Pump Station Assessment and Capacity Evaluation WW-0033 40,000 - (40,000) 0.0% WWRF Component Assessment & Repair Plan WW-0034 500,000 - (500,000) 0.0% Headworks Grit Screw Chamber Improvement WW-0037 25,000 - (25,000) 0.0% Pond Site Fencing, Grading & Drainage Improvements WW-0038 50,000 - (50,000) 0.0% Compliance Analyzersfor SCADA System WW-0039 20,000 9,900 (10,100) 49.5% Consultant to Assess Cost, Years, & Design for WWRF Projects WW-0040 150,000 - (150,000) 0.0% New Vactor Truck WW-0041 400,000 - (400,000) 0.0%
Recycled Water Transmission Main Repair WW-0042 944,892 92,918 (851,974) 9.8% Flare System Installation WW-0043 100,000 - (100,000) 0.0% Asset Management System WW-0044 45,000 43,000 (2,000) 95.6% Inflow & Infiltration Reduction Program WW-2024 435,766 217,974 (217,792) 50.0% Sewer Main Replacement and Repair Program WW-3024 93,000 460 (92,540) 0.5% Plant Equipment Replacement Program WW-4024 138,029 65,208 (72,821) 47.2% Town Pump Station Equipment Replacement Program WW-5024 18,885 3,885 (15,000) 20.6% SCADA Controls WW-6024 15,000 3,433 (11,567) 22.9%
Total 5,533,518 569,046 (4,964,471) 10.3%
* Budget includes amountsfor prior year purchase order rollover and reflects all Fiscal Year 2023/2024 budget adjustments. ** $45,000 budget for CF-0024 Enclose BBQ Area for Storage project wastransferred to new CF-0044 Bus Shelter Repair project. *** WA-2024 total budget of $30,500 and $29,500 of original WA-5024 $35,000 budget wastransferred to new WA-0025 Municipal Well #1 VFD Rehab project.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
March 31, 2024
WATER CAPITAL IMPROVEMENT FUND (60) Budget Actual Variance % of Budget Revenues - System Replacement Fees 147,600 109,816 (37,784) 74.4% Impact Fees - - - 0.0%
Interest Income 4,500 8,483 3,983 188.5%
Transfers from General Fund (01) - - - 0.0%
Transfers from Wtr Op Fund (61) - - - 0.0%
Total Revenues 152,100 118,299 (33,801) 77.8%
Capital Improvement (60-4500) 344,043 181,083 (162,960) 52.6% Total Expenses 344,043 181,083 (162,960) 52.6%
Net Operating Income/(Loss or use of Fund Balance) (191,943) (62,784) 129,159 WATER OPERATING ENTERPRISE FUND (61) Budget Actual Variance % of Budget Revenues - Utilities 1,667,000 1,342,397 (324,603) 80.5% Interest Income 3,500 8,229 4,729 235.1%
Transfer-Water Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 1,676,500 1,350,626 (325,874) 80.6%
O & M Expenses (61-4505) 779,749 473,060 (306,689) 60.7% Water Purchases (61-4507) 1,063,296 645,050 (418,245) 60.7% Total Expenses 1,843,045 1,118,111 (724,934) 60.7%
Net Operating Income/(Loss or use of Fund Balance) (166,545) 232,515 399,060 WASTEWATER OPERATING ENTERPRISE FUND (62) Budget Actual Variance % of Budget Revenues - Utilities 2,531,000 1,956,945 (574,055) 77.3% Interest Income 7,500 13,105 5,605 174.7%
Transfer-Wastewater Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 2,544,500 1,970,050 (574,450) 77.4%
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WW Collection (62-4510) 511,989 310,141 (201,849) 60.6% WW Treatment (62-4515) 1,701,039 1,161,333 (539,705) 68.3% Transfer to Capital (63/64) 500,000 500,000 - 100.0%
Total Expenses 2,713,028 1,971,474 (741,554) 72.7%
Net Operating Income/(Loss or use of Fund Balance) (168,528) (1,423) 167,105 JOINT TREATMENT CAPITAL FUND (63) Budget Actual Variance % of Budget Federal Grant 2,000,000 - (2,000,000) 0.0%
Miscellaneous Revenue 1,000,000 250,000 (750,000) 25.0% System Replacement Fees 240,000 180,001 (59,999) 75.0%
Revenues Capital Recovery Vets 50,000 50,000 - 100.0%
Interest Income 25,000 67,783 42,783 271.1%
Transfer from Wastewater Operating (62) 50,000 50,000 - 100.0% Total Revenues 3,365,000 597,784 (2,767,216) 17.8%
WW Joint Treatment Plant (63-4518) 4,716,484 562,935 (4,153,550) 11.9% Total Expenses 4,716,484 562,935 (4,153,550) 11.9%
Net Operating Income/(Loss or use of Fund Balance) (1,351,484) 34,849 1,386,334 WASTEWATER UTILITY CAPITAL FUND (64) Budget Actual Variance % of Budget Transfer from WW Operating (62) 450,000 450,000 - 100.0% Impact Fees - - - 0.0%
Interest Income 6,000 9,752 3,752 162.5%
Total Revenues 456,000 459,752 3,752 100.8%
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WW Capital Improvement (64-4519) 1,069,651 279,875 (789,776) 26.2% Transfer to Debt Service (55) 30,043 30,043 - 100.0%
Total Expenses 1,099,694 309,918 (789,776) 28.2%
Net Operating Income/(Loss or use of Fund Balance) (643,694) 149,834 793,527