Town of Yountville
Special Event Permit
This permit must be in possession of the onsite, event manager at all times during the event and must be produced when requested by Town officials or Public Safety Personnel.
PERMIT # EVNT- 24-5 Date
Issued:
06/20/2024
EVENT NAME French Laundry 30th Anniversary Celebration
TYPE OF EVENT Private Party
DATES of EVENT 07/06/2024
TIMES OF EVENT 6:30 p.m. – Midnight
EVENT LOCATION/S French Laundry, FL Gardens, Washington Street from Humboldt to Starkey.
PROJECTED
ATTENDANCE
400 at a time /750 total. Staggered entry.
EVENT DESCRIPTION Anniversary Celebration
SPONSORING
ORGANIZATION
The French Laundry
ON SITE MANAGER Michael Minnillo 707.689.2590
See the attached for conditions of approval. Permit is valid only if all attached conditions of approval are complied with.
Authorized By:
6/20/2024
Code Compliance Officer
The French Laundry 30th Anniversary Celebration
6640 Washington Street, the French Laundry Gardens and
Washington Street from Humboldt/Jefferson to Starkey
July 6, 2024
6:00 PM to Midnight
Amplified Sound Approved for: 6:00 PM to 11:00 PM (reduction in decibel level required starting at 10 PM)
1. Event Logistics: The French Laundry is responsible for all event logistics.
2. Traffic Control: Washington Street will be closed from Starkey Street to Humboldt/Jefferson Street to vehicular and pedestrian traffic from 12:01 a.m. on 07/06/2024 – 6:00 a.m. on 07/07/2024; Simultaneously Creek Street will be closed to vehicular traffic for those not living there from on with the following conditions:
a. Traffic Management, INC has been hired to complete the street closures and staff hard closure ends. Traffic control plan is pending.
b. The applicant agrees that a 20’ fire lane must be accessible at all times through Washington Street in the event that there is an emergency. Stages or other items that are not easily moved for an emergency vehicle must be positioned so that a 20’ fire lane is accessible.
c. The applicant agrees to the cost of $168 per electronic message sign to be placed on Washington Street south of Humboldt and Madison at Washington St. for a total of 2 = $416.00
d. The applicant must have a staff person stationed at both ends of the hard closures on Washington Street and the sidewalks for the duration of the closure to direct both event guests as well as pedestrians for the duration of the closure. Hard closures must include barriers. Staff persons must be wearing a traffic safety vest and have a flashlight after dark. Staff persons must also be trained on traffic control.
e. The applicant must have a staff person stationed at the end of Creek Street for the soft closure of said street for the duration of the closure. f. The detour shall direct vehicular and pedestrian traffic to Yount St (not Jefferson St). Traffic barricades and detour signs shall be placed at Yount St. intersection with Webber Ave.
g. The applicant agrees to notify all affected neighboring residents and businesses in writing of the closure at least 2 weeks in advance. Notifications must be sent or delivered to all addresses along Washington Street from Humboldt to Madison; Jefferson Street from Humboldt to Madison; Yount Street from Humboldt to Madison; Webber Street; Creek Street; Starkey Street AND provide copies to the Town by email at [email protected]
h. The applicant will place at their cost, a detour notice and map in the Yountville Sun’s July 5th addition. Prior approval from the Town is required before printing.
Ad must be emailed to [email protected]
3. Parking Control: The French Laundry is responsible for valet parking all cars, of guests who are driving to the event, offsite at the Yountville Elementary School and the Catholic Church. Valet drop off and pick up will occur on Creek Street. The final Valet Plan is pending. The Town of Yountville recommends a security officer in the YES parking lot for all valet cars.
Cars may not be parked on Creek Street for any length of time and must immediately be moved to the Parking Lot at the Elementary School. Neighbor access or parking areas must not be blocked at any time by valet cars.
4. Security:
a. The French Laundry is required to have a contract with the Sheriff Office to have two Deputies and one Seargent during the duration of the event. b. Private security, “Patriot”, has been hired by the French Laundry to include three or four security officers in suits at the event. These security officers will be present at the after party at La Calenda. Communication of whether they are armed security will be provided to the Sheriff’s Office.
c. Any private security for attendees that are expected should be reported to the Sheriff’s Office, especially those armed.
d. The Town of Yountville recommends a security officer in the YES parking lot for all valet cars.
e. Four certified crowd managers required for the event. Crowd managers can be certified via crowdmanagers.com
5. Street Closure: Washington Street is approved for closure between:
a. Humboldt and Starkey from 12:01 AM on 07/06/2024 to 6:00 a.m. on 07/07/2024 i. Starkey is a soft closure with cars being driven in for valet purposes to Creek Street
ii. Creek street at Washington is a hard closure with barrier and staffer iii. Webber street at Washington is a hard closure with barrier and staffer iv. Webber street at Jefferson is a soft closure
v. Humboldt/Jefferson street at Washington is a soft closure b. Creek Street is also closed to through traffic. Residents on Creek Street must be allowed access at all times.
6. Medical Plan: AMR/EMS has been hired for the duration of the event, including being present for the separate event/ after party at La Calenda. AMR/EMS with ambulance will be present from 6 PM to 1 AM. Medical plan should also include a heat contingency plan.
7. Amplified Sound: All amplified sound shall occur in accordance with the Town’s Amplified Sound Permit regulations. Amplified Sound Permit is attached and includes a mandatory 11 p.m. stop time for all amplified sound. Town Manager has approved the variance from Noise Ordinance (YMC 8.04) to allow for amplified sound from 10 pm to 11 pm. During the hour of 10 pm to 11 pm, the noise decibel must be reduced. Additionally, if any complaints come into the Sheriff’s Office and the Deputy on call determines it is too noisy, the noise must cease.
8. Insurance: The French Laundry shall provide general liability insurance in the amount of $1,000,000 which indemnifies and holds the Town harmless and names the Town as additional insured. Additionally, liquor liability insurance shall be provided by the Yountville Chamber of Commerce in the amount of $1,000,000. Certificates of insurance shall be submitted to the Event Permitting portal.
9. Cleanup: The French Laundry is to provide appropriate cleanup on impacted streets and at associated facilities during and after the event. The French Laundry shall be responsible for ensuring that all litter, trash, signs, and all other temporary improvements installed to support the event are removed no later than Sunday, July 7, 2024 at 1:30 a.m. If the street cannot safely be opened at 1:30 a.m., the French Laundry will be charged a minimum of $250.00 per hour or portion thereof for staff/contractor and the street sweeper, if necessary, overtime above the staffing costs.
10. Notification to Area Businesses: The French Laundry is responsible for notifying area businesses about the details of the event and street closure including North Block Hotel, R & D Kitchen, RH, Jessup Cellars, Stewart Cellars, Madeleine’s Macarons, Estate Yountville, and Cicio’s as well as a general notification through the Yountville Chamber of Commerce.
11. ABC Permits: A copy of all ABC permits must be submitted to the Event Permitting Portal prior to the event.
12. Napa County Health Department: The Napa County Department of Environmental Health shall be contacted to determine if any special permits are required for the food.
13. Notification/Promotion: As noted above under #2g and #8.
14. Temporary Structures: Any tent, canopy or temporary structure shall be approved as part of the Fire Code (Article 32 of the Yountville Municipal Code Sections 15 – 16).
15. Restrooms: The event holder is required to bring in temporary restrooms for the event guests. Restrooms are expected to be placed in the parking lot and Webber/Washington street in the gravel on the French Laundry’s property.