Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: {{section.number}}O
Yountville Town Council Staff Report
DATE: June 18, 2024
TO: Mayor and Town Council
FROM: Irene Borba, Planning & Building Director
PREPARED BY: Kendra Bruno, Code Compliance Officer
RECOMMENDATION
Consider Adoption of Resolution Number 24-4286 Approving the Closure of Washington Street for the 30th Anniversary of The French Laundry Special Event (EVNT-24-5) on Saturday, July 6, 2024 from 12:01 AM on July 6, 2024 to 6:00 AM on July 7, 2024.
DISCUSSION/BACKGROUND
The Town of Yountville received a special event and sound amplification application from The French Laundry (TFL) to host a special event on Saturday, July 6th to celebrate the restaurant’s 30th anniversary. This event will take place from 6:00 pm to 12:00 am, with traffic control and street closures. Washington street closure from Humboldt/Jefferson to Starkey is being requested from 12:01 am on July 6, 2024 until 6:00 am July 7, 2024 for a total of 30 hours. An additional street closure of Creek is being requested for the same duration of time.
As of the agenda deadline, the Town of Yountville has not received documentation of the final traffic control plan, run of show, site plan, parking plan, medical plan, certificate of insurance, signed ABC license, and temporary structure application. Town Staff will continue to work with TFL to ensure the safest event possible.
The sound amplification online application requests amplified sound from 6:00 pm until 11:00 pm. The Town Manager must approve the extension outside of noise ordinance hours from 10:00 pm until 11:00 pm for the permit to be issued. Acting Town Manager Samantha Holland has approved this variance.
The Special Event online application shows the request for a stage in the middle of Washington street, in which amplified sound would take place on said stage.
The draft Conditions of Approval attached include a high level of requirements for traffic control, marketing and outreach, security and safety, medical concerns, and parking impacts. An overview of the highest priority items from the draft COA is included below:
ROAD CLOSURES/TRAFFIC CONTROL: Applicant is requesting to close Washington Street from Humboldt/Jefferson to Starkey (both soft closures). Hard closures with barriers will be located at Creek and Webber. Creek Street will have a soft closure at Jefferson, to allow residents to access their homes at any time and the valet of vehicles entering from Starkey’s soft closure. A 20’ fire lane is required for all street closures.
Request of closure is July 6, 2024 at 12:01 am until July 7, 2024 at 6 am (total of 30 hours).
PARKING CONTROL:
The French Laundry has hired a valet company with golf carts to park cars at the Yountville Elementary School site. The Town has recommended / urged the TFL to also complete an agreement with the Adventist Estates for additional vehicles, as the YES site can only hold 36 cars. Valet golf carts must abide by all traffic rules.
SECURITY:
A contract between the Napa County Sheriff’s Office and The French Laundry has been completed that includes two deputies.
The French Laundry has hired a private security firm that will have 8-10 plainclothes officers.
AMPLIFIED SOUND & NOISE:
Amplified sound permit deviation is from 10:00 pm to 11:00 pm due to a variance granted by the Town Manager.
Requirements include the lowering of decibels of sound and if a complaint is received and determined by Deputy on site that sound is too loud, it must cease.
Movement of materials/construction during windows outside of noise ordinance has been granted by Town Manager with the requirements of keeping noise to a minimum and if a complaint is received and determined by Deputy on site that sound is too loud, it must cease.
MEDICAL: AMR/EMS ambulance has been hired from 6:00 pm until 1:00 am (included in the after party at a different location). A Medical Plan is required, including a contingency plan for heat.
NOTIFICATIONS/OUTREACH:
Requirements of both road signs at each side of Town alerting traffic No Thru Traffic, letters to all commercial businesses on Washington Street, notification to all addresses within 250 square feet (list provided) and an ad in the Yountville Sun are at the expense of TFL.
CONCLUSION/RECOMMENDATION:
If all required documents are received and the conditions per the special event permit from all departments are met, the Town of Yountville staff, Sheriff Department, and CalFire have not found any safety issues that would require a denial.
ALTERNATIVES:
1. Deny the street closure for the special event application.
ENVIRONMENTAL REVIEW
Not Applicable
FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? No
STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? No
If yes, Identify Strategic Goal and Objective. N/A
Briefly Explain Relationship to Strategic Plan Goal and Objective. N/A