Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: {{section.number}}J
Yountville Town Council Staff Report
DATE: June 18, 2024
TO: Mayor and Town Council
FROM: Brad Raulston, Town Manager
PREPARED BY: John Ferons, Public Works Director
RECOMMENDATION
Adopt Resolution 24-4281; Approving Amendment No.1 to Professional Services Agreement with Pound Management Inc. for Project Management Services Specific to the Yountville Commons Site; Increasing the Scope, Cost and Schedule; and Authorizing the Town Manager to Execute Amendment No. 1.
DISCUSSION/BACKGROUND
With the recent acquisition of the property known as the Yountville Elementary School, now Yountville Commons, the Town has embarked on a journey of new property ownership. This includes bringing that property into a modern state of maintenance, code compliance and operability suitable for public use. It also includes a significant amount of planning the for future of that property and its role within the Town, both in the near term as well as the long term.
To assist with this adventure, the Town has enlisted the help of Pound Management Inc. via a professional services agreement by which Pound Management is providing a project management scope of services including: programming, selection of design team members, selection of contractors, project budgeting, project timelines and project oversight. This agreement was executed under the Town Manager’s signing authority April 18, 2024, with a value of $44,000. Since that time Pound Management has been actively providing two personnel who are fulfilling the scope of services, which has been very helpful to the Town.
Now as this fiscal year is ending and the Yountville Commons site has received its first Town makeover, the Town is looking to next fiscal year would like to continue to enlist the project management help of Pound Management Inc. The means to do this is Amendment No. 1 to the existing agreement. The scope of services to be provided under this amendment is an extension of the current agreement and will include: project management, programming, selection of design team members, selection of contractors, project budgeting, project timelines and project oversight. These services will apply to the general use of the property as well as the planning for the future housing component and as such is being budgeted accordingly. The contract termination date in Amendment 1 is June 30, 2025.
The budget for the existing contract and proposed amendment is as follows:
Fiscal Year 23/24
Original Contract; $44,000;
Yountville Commons Project CF-0046 (50-6000-5300)
Fiscal Year 24/25
Amendment #1 Total; $150,000; Proportioned as follows:
$100,000; Yountville Commons Project CF-0046 (50-6000-5300) $ 50,000; Yountville Commons Measure S Project MS-0046 (71-6000-5300) Pursuant to Yountville Municipal Code, procurement of professional services greater than $45,000 requires Town Council approval. Adoption of the resolution will approve Amendment 1 to the Pound Management Agreement and authorize the Town Manager to execute the agreement.
ENVIRONMENTAL REVIEW
Not Applicable
FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? CIP Projects CF-0046 (50-6000-5300) Yountville Commons & MS-0046 (71-6000-5300) Yountville Commons Measure S
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? Nominal
STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Engaged Residents: The Town embraces our residents' commitment to community as seen through volunteerism, civic engagement, and public participation that enhances the quality of life in Yountville. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.
Briefly Explain Relationship to Strategic Plan Goal and Objective. Approving this amendment will allow staff to use Pound Management during the interim and future phases of the project site specific to engaging residents for input regarding the fate of the property. Town Council approval for the execution of the Amendment is responsible fiscal policy as guided by the Town's procurement processes.