Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: {{section.number}}C
Yountville Town Council Staff Report
DATE: July 16, 2024
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: Erica Rodgers, Management Analyst
RECOMMENDATION
Adopt Resolution Number 24-4289 Approving an Amendment to Extend the Agreement’s Term and Increase the Maximum Amount of the Contract with Commercial Power Sweep and authorizing the Town Manager to Execute the Amendment up to the Budgeted Amount.
DISCUSSION/BACKGROUND
The Town is required to sweep the streets clean of trash and debris to comply with the terms of our National Pollution Elimination System (NPDES) and the Bay Area Storm Water Management Agencies Association (BASMAA) Phase II permit. In addition, it helps to keep the town clean and contributes to the health and welfare of our community.
The Town has an existing contract with Commercial Power Sweep that expires in July 2024. The Commercial Power Sweep contract provides Town-wide street sweeping on a Bi-Weekly basis with weekly service during the fall/winter season and, after events such as the Yountville Days Parade. The Town has, in previous years, formally advertised this contract and with each advertisement the only bid received is from Commercial Power Sweep, who is willing to meet the prevailing wage requirements. To avoid an interruption in street sweeping services the Town would like to amend the contract.
The Town received a quote for a 2-year contract from Commercial Power Sweep at the price of $147,430.
Commercial Power Sweep is able to meet all contracting, insurance, and bonding required by the Town.
Staff requests Town Council Adopt Resolution Number 24-4289 approving an amendment to extend the agreement’s term and increase the maximum amount of the contract with Commercial Power Sweep and authorizing the Town Manager to execute the amendment up to the budgeted amount. .
ENVIRONMENTAL REVIEW
Not Applicable
FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Streets Maintenance - 01-4305-4210 Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? Nominal
STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Exceptional Town Services and Staff: The Town supports its talented staff who deliver high quality municipal programs and services while maintaining public infrastructure for the benefit of the community. Quality of Life: The Town enhances the livability of Yountville by providing well-maintained public facilities, parks, trails, and quality programs and events.
Briefly Explain Relationship to Strategic Plan Goal and Objective. Street sweeping keeps the Town's streets and drainage systems clean and clear and helps support the regulations for the National Pollution Elimination Discharge System (NPDES) Stormwater Permit.