Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: {{section.number}}C
Yountville Town Council Staff Report
DATE: November 5, 2024
TO: Mayor and Town Council
FROM: Celia King, Administrative Service Director
PREPARED BY: Kyle Batista, Financial Analyst
RECOMMENDATION
Receive and File September 2024 Monthly Financial Report.
DISCUSSION/BACKGROUND
The monthly financial reports are presented to provide a summary overview of revenues and expenses of the Town’s major funds: General Fund, Capital Projects Fund, Water and Wastewater Enterprise Funds.
See below for the September 2024 financial report.
September 2024 – 25% of the Fiscal Year
TOT collections included in the September 2024 monthly financial report are applicable to July through August 2024 TOT. Sales tax receipts lag 2½ - 3 months behind the actual collection period. Property taxes are generally not received until December or January, after the first installment has been collected by Napa County.
General Fund department expenditures that appear to be higher than the percent of budget to date are because of payments that are due at the beginning of the fiscal year, such as a portion of the Chamber of Commerce contract, premiums for Liability, Worker’s Compensation and Property Insurance, and expenditures related to the Parks & Recreation Summer Camp Program. These expenditure accounts are expected to level out throughout the year.
The expected $2,000,000 Federal Grant revenue budgeted in Fund 63 Wastewater Capital Joint Treatment Capital Fund is applicable to the USDA low interest loan that the Town is pursuing for the Joint Treatment Plant Modifications project.
ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)
FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Various Departments
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal
STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.
Briefly Explain Relationship to Strategic Plan Goal and Objective. Monthly budget and actual revenue and expense reports provide timely information and financial transparency. Timely financial information can help control costs by guiding policy and spending decisions.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
September 30, 2024
General Fund Revenues
The following is a summary of General Fund revenue by major category as of September 30, 2024.
September is 25.0% of the Fiscal Year:
Revenues: Budget* Actual Variance % of Budget Note
Property Taxes 2,679,300 - (2,679,300) 0.0% Note 1
Sales Taxes 1,737,000 127,366 (1,609,634) 7.3% Note 2
Other Taxes 175,000 - (175,000) 0.0%
Transient Occupancy Tax 8,785,600 1,653,250 (7,132,350) 18.8% Note 3 Investment Earnings 55,000 20,669 (34,331) 37.6%
Licenses & Permits 159,775 47,227 (112,548) 29.6%
Fines & Forfeitures 4,250 43 (4,207) 1.0%
Rents & Concessions 363,216 78,753 (284,463) 21.7%
Intergovernmental 236,600 - (236,600) 0.0%
Parks & Recreation Fees 377,995 101,810 (276,185) 26.9% Charges for Services 182,100 56,542 (125,558) 31.1%
Impact Fees - - - 0.0%
Miscellaneous 143,920 17,872 (126,048) 12.4%
Other Sources - - - 0.0%
Total 14,899,756 2,103,531 (12,796,226) 14.1%
Transfers: Budget Actual Variance % of Budget Note
Tourist Imp. Dist. (Fund 22) 14,643 2,830 (11,813) 19.3% Total 14,643 2,830 (11,813) 19.3%
Note 1: The Town usually receives its first large installment of property taxes in December or January and its second large installment in April or May.
Note 2: Sales tax receipts lag 2 ½ - 3 months behind the actual collection period.
Note 3: TOT is due one month after the collection period and received within 30 days after the collection period.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
September 30, 2024
General Fund Expenditures
The following is a summary of General Fund Expenditures by major category as of September 30, 2024:
September is 25.0% of the Fiscal Year:
Expenditures Budget* Actual Variance % of Budget
Town Council/Mayor 1001 245,688 26,903 (218,785) 11.0%
Non-Departmental 1010 298,000 41,234 (256,766) 13.8%
Town Manager 1101 452,567 135,275 (317,292) 29.9%
Information Technology 1011 - - - 0.0% Note 1
Community Promotion 1015 511,055 177,058 (333,997) 34.6% Finance 1102 1,017,028 221,204 (795,824) 21.8%
Risk Management 1103 80,850 10,212 (70,638) 12.6%
Town Attorney 1105 301,000 22,471 (278,529) 7.5%
Town Clerk 1110 821,838 136,834 (685,004) 16.6%
Planning & Building 2115 1,358,103 278,873 (1,079,230) 20.5% Law Enforcement Services 3200 1,375,052 343,638 (1,031,414) 25.0% Fire & Emergency Services 3201 1,473,976 - (1,473,976) 0.0% Note 2 PW Admin. & Engineering 4301 906,458 219,857 (686,601) 24.3% PW Street Maintenance 4305 466,119 93,499 (372,620) 20.1% PW Park Maintenance 4320 984,190 195,391 (788,799) 19.9% PW Government Bldgs. 4325 767,025 284,859 (482,166) 37.1% Parks & Rec Admin & Services 5405 709,604 175,953 (533,651) 24.8% Parks & Rec Camp Programs 5406 244,908 125,666 (119,242) 51.3% Community Center 5408 386,081 78,124 (307,957) 20.2%
Parks & Rec Leisure Prog. 5410 369,438 55,142 (314,296) 14.9% Parks & Rec Sports Prog. 5412 59,120 12,667 (46,453) 21.4% Parks & Rec Community Events 5413 233,195 62,871 (170,324) 27.0% Yountville Arts 5415 178,120 12,915 (165,205) 7.3%
Total Expenditures 13,239,415 2,710,648 (10,528,767) 20.5% Transfers Out:
Public Arts Fund 7923 25,000 - 25,000 0.0%
Capital Projects Fund 7950 625,000 625,000 - 100.0%
Facility Replacement Fund 7981 50,000 50,000 - 100.0%
Fleet/Equip Replacement Fund 7982 100,000 100,000 - 100.0% Housing Opportunity Fund 7970 76,100 - 76,100 0.0%
Water Subsidy 7961 6,000 - 6,000 0.0%
Wastewater Subsidy 7962 6,000 - 6,000 0.0%
2017 Lease Rev. Debt Service 7954 540,000 540,000 - 100.0% 2020 Lease Fin. Debt Service 7955 315,000 315,000 - 100.0% Total Transfers Out: 1,743,100 1,630,000 113,100 93.5%
Note 1: Allocations of information technology are made to each department so no expenses are shown for program.
Note 2: Payments for Fire & Emergency Services are typically made bi-annually, in January and June. * Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2024/2025 budget adjustments.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
September 30, 2024
CAPITAL PROJECTS
Expenditures Budget * Actual Variance % of Budget
Shade Structure for Community Center/Hall CF-0022 158,000 34,500 123,500 21.8% Community Center/Hall HVAC Analysis CF-0033 33,000 - 33,000 0.0% Replace Community Center/Hall & Post Office Gutters CF-0035 28,700 28,700 - 100.0% Town Hall Landscaping and Access CF-0043 60,484 - 60,484 0.0% Replace Basketball Hoops at Community Gym CF-0045 50,000 - 50,000 0.0% Yountville Commons CF-0046 1,183,944 187,698 996,246 15.9% Community Center Gym Floor Maintenance Coating CF-0047 55,000 13,300 41,700 24.2% Town Gall Generator Annex CF-0086 20,000 - 20,000 0.0%
Town Facilities Backflow Maintenance and Repair Program CF-2025 35,000 - 35,000 0.0% Forrester Park/3 Weirs Park ADA Improvement CP-0018 14,450 - 14,450 0.0% Installation of EV Charging Stations and Fleet CP-0028 67,040 - 67,040 0.0% LATA Broadband Development Feasibility Study CP-0029 73,693 3,360 70,333 4.6% Replacement Dump Truck CP-0032 168,405 99,952 68,453 59.4% Energy Resiliency Plan CP-0033 20,000 - 20,000 0.0%
ADA Accessibility Improvements Program CP-2025 128,000 - 128,000 0.0% Town Wide Drainage and Erosion Program DF-2025 21,500 - 21,500 0.0% Hydroflush Weirs and Floodwall Operation Program DF-3025 60,000 - 60,000 0.0% Paving Projects - Plan, Specs, and Engineering GT-3025 96,196 7,023 89,173 7.3% Yville Commons (Measure S) MS-0046 200,000 - 200,000 0.0% Annual Street Maintenance & Paving Program MT-3025 550,000 - 550,000 0.0% Vineyard Park Enhancement Project PK-0032 150,000 - 150,000 0.0% Shade Structure North Park PK-0033 72,020 65,500 6,520 90.9% Replace Forrester Park play surface PK-0036 10,000 - 10,000 0.0% Replace Play Surface at Yountville Community Park PK-0037 3,691 3,691 - 100.0% Veterans Park Bathroom Awning PK-0038 4,174 - 4,174 0.0% Big Belly Receptacles PK-0039 10,000 - 10,000 0.0%
Curb, Gutter, and Sidewalk Replacement SB-6025 68,000 - 68,000 0.0% Surveys and Monuments ST-0004 19,500 - 19,500 0.0%
Washington Street Parking Lot Beautification ST-0027 300,000 - 300,000 0.0% Utility Undergrounding Engineering & Design ST-0029 45,000 - 45,000 0.0% Replace Bucket Truck ST-0030 96,902 115,000 (18,098) 118.7% Replace Forrester Park play surface ST-0035 50,000 - 50,000 0.0% Traffic Calming Program ST-4025 19,500 - 19,500 0.0%
Total 3,872,200 558,724 3,313,476 14.4%
Expenditures - Water & Wastewater Budget * Actual Variance % of Budget Upgrade Well SCADA System WA-0018 5,737 - 5,737 0.0%
Water System Inter Tie Projects WA-0020 158,045 19,415 138,630 12.3% Replacement Utility Truck WA-0023 100,000 74,124 25,876 74.1% Municipal Well #1 VFD Rehab WA-0025 46,910 19,112 27,798 40.7% Active Chlorine Monitoring Equipment at Well WA-0026 25,000 - 25,000 0.0% Lateral Lead Testing and Assessment WA-0027 250,000 - 250,000 0.0% Chlorine Residual Monitoring PRV's Finnell and TH WA-0028 50,000 - 50,000 0.0% Water Meter Replacement Program WA-2025 33,500 - 33,500 0.0% Main and Service Lateral Replacement Program WA-3025 45,000 - 45,000 0.0% Hydrant & Main Flushing with No-Des WA-4025 60,000 - 60,000 0.0% Hydrant Repair Replacement WA-5025 35,000 - 35,000 0.0% SCADA Maintenance WA-6025 15,000 3,715 11,285 24.8%
WWRF Office Modernization WW-0011 1,960,000 - 1,960,000 0.0% Rebuild Sludge Heater & Add Sludge Mixing System WW-0019 150,000 - 150,000 0.0% Design & Construct Headworks Improvements WW-0027 50,000 - 50,000 0.0% Sludge Handling/Drying/Disposal Improvements WW-0028 50,000 - 50,000 0.0% WWRF Component Assessment & Repair Plan WW-0034 400,000 - 400,000 0.0% Pond Site Fencing, Grading & Drainage Improvements WW-0038 110,000 - 110,000 0.0% Compliance Analyzers for SCADA System WW-0039 45,000 - 45,000 0.0% New Vactor Truck WW-0041 397,369 - 397,369 0.0%
Recycled Water Transmission Main Repair WW-0042 1,927,892 118,894 1,808,998 6.2% Flare System Installation WW-0043 160,000 - 160,000 0.0% Inflow & Infiltration Reduction Program WW-2025 51,000 - 51,000 0.0% Sewer Main Replacement and Repair Program WW-3025 97,500 - 97,500 0.0% Plant Equipment Replacement Program WW-4025 103,137 - 103,137 0.0% Town Pump Station Equipment Replacement Program WW-5025 90,000 - 90,000 0.0% SCADA Controls WW-6025 15,000 2,290 12,710 15.3%
SCADA Improvements WW-7025 45,000 - 45,000 0.0%
SCADA Control Maintenance Pump Station WW-8025 15,000 - 15,000 0.0% Total 6,491,089 237,550 6,253,540 3.7%
* Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2024/2025 budget adjustments.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
September 30, 2024
WATER CAPITAL IMPROVEMENT FUND (60) Budget Actual Variance % of Budget Revenues - System Replacement Fees 156,600 38,867 (117,733) 24.8% Impact Fees - - - 0.0%
Interest Income 4,500 4,822 322 107.1%
Transfers from General Fund (01) 125,000 - (125,000) 0.0% Transfers from Util Ent Proj Fund (06) 250,000 - (250,000) 0.0% Transfers from Wtr Op Fund (61) - - - 0.0%
Total Revenues 536,100 43,689 (492,411) 8.1%
Capital Improvement (60-4500) 922,191 116,366 (805,825) 12.6% Total Expenses 922,191 116,366 (805,825) 12.6%
Net Operating Income/(Loss or use of Fund Balance) (386,091) (72,677) 313,414 WATER OPERATING ENTERPRISE FUND (61) Budget Actual Variance % of Budget Revenues - Utilities 1,878,450 579,567 (1,298,883) 30.9% Interest Income 3,500 7,548 4,048 215.7%
Transfer-Water Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 1,887,950 587,116 (1,300,834) 31.1%
O & M Expenses (61-4505) 845,271 159,948 (685,323) 18.9% Water Purchases (61-4507) 1,064,269 342,261 (722,008) 32.2% Total Expenses 1,909,540 502,209 (1,407,331) 26.3%
Net Operating Income/(Loss or use of Fund Balance) (21,590) 84,907 106,497 WASTEWATER OPERATING ENTERPRISE FUND (62) Budget Actual Variance % of Budget Revenues - Utilities 2,739,400 814,739 (1,924,661) 29.7% Interest Income 7,500 9,567 2,067 127.6%
Transfer-Wastewater Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 2,752,900 824,306 (1,928,594) 29.9%
-
WW Collection (62-4510) 529,649 101,103 (428,545) 19.1% WW Treatment (62-4515) 2,064,387 344,019 (1,720,368) 16.7% Transfer to Capital (63/64) 325,000 - (325,000) 0.0%
Total Expenses 2,919,035 445,122 (2,473,913) 15.2%
Net Operating Income/(Loss or use of Fund Balance) (166,135) 379,184 545,319 JOINT TREATMENT CAPITAL FUND (63) Budget Actual Variance % of Budget Federal Grant 2,000,000 - (2,000,000) 0.0%
Miscellaneous Revenue 1,750,000 - (1,750,000) 0.0%
System Replacement Fees 253,800 62,780 (191,020) 24.7%
Revenues Capital Recovery Vets 282,500 - (282,500) 0.0% Interest Income 20,000 52,276 32,276 261.4%
Transfer from Wastewater Operating (62) 75,000 - (75,000) 0.0% Total Revenues 4,381,300 115,056 (4,266,244) 2.6%
WW Joint Treatment Plant (63-4518) 5,450,690 121,184 (5,329,506) 2.2% Total Expenses 5,450,690 121,184 (5,329,506) 2.2%
Net Operating Income/(Loss or use of Fund Balance) (1,069,390) (6,128) 1,063,262 WASTEWATER UTILITY CAPITAL FUND (64) Budget Actual Variance % of Budget Transfer from WW Operating (62) 125,000 - (125,000) 0.0% Impact Fees - - - 0.0%
Interest Income 5,000 6,988 1,988 139.8%
Total Revenues 130,000 6,988 (123,012) 5.4%
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WW Capital Improvement (64-4519) 818,410 - (818,410) 0.0% Transfer to Debt Service (55) 30,088 - (30,088) 0.0%
Total Expenses 848,498 - (848,498) 0.0%
Net Operating Income/(Loss or use of Fund Balance) (718,498) 6,988 725,485