Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: {{section.number}}B
Yountville Town Council Staff Report
DATE: February 4, 2025
TO: Mayor and Town Council
FROM: Celia King, Administrative Service Director
PREPARED BY: Kyle Batista, Financial Analyst; Celia King, Administrative Services Director
RECOMMENDATION
Receive and file December 2024 Monthly Financial Report.
DISCUSSION/BACKGROUND
The monthly financial reports are presented to provide a summary overview of revenues and expenses of the Town’s major funds: General Fund, Capital Projects Fund, Water and Wastewater Enterprise Funds.
See below for the December 2024 financial report.
December 2024 – 50.0% of the Fiscal Year
TOT revenue reflected in the December 2024 monthly financial report is applicable to collections for July through November 2024. TOT revenue collections fluctuate throughout the year and historically, July through October are stronger collection months. TOT revenue collections tend to be lower in the months of November through February due to the slower tourism season.
Sales tax receipts lag 2½ - 3 months behind the actual collection period. The sales tax included in this December report is applicable to July through October, or 33.3% of the fiscal year.
In December the Town received a sizeable amount of property tax revenue from Napa County which is reflected in this report. This put property tax revenue collections at about 52% of budget projections for this fiscal year.
Similarly, Investment Earnings and Intergovernmental revenue collections have been higher than anticipated, both reaching more than 50% of the budgeted amount.
Most General Fund departments’ expenditures are at or below 50% of budget as of the end of December.
A few departments reflect an expenditure amount higher than 50% of budget, mostly due to payments and programs that happen in the beginning months of the fiscal year such as insurance premium payments and summer camp. Staff will be presenting the mid-year budget report to the Town Council in February and will propose budget adjustments for certain departments as needed.
All capital projects that have been initiated are within budgeted amounts.
Utility Enterprise funds expenditures are mostly within budgeted amounts, except for water purchases. In this fiscal year, the Town has purchased more water from City of Napa than was originally anticipated. An adjustment to accommodate this increased expenditure will be included in the mid-year budget report.
The expected $2,000,000 Federal Grant revenue budgeted in Fund 63 Wastewater Capital Joint Treatment Capital Fund is applicable to the USDA low interest loan that the Town is pursuing for the Joint Treatment Plant Modifications project.
ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3).
FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Various departments.
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal
STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.
Briefly Explain Relationship to Strategic Plan Goal and Objective. Monthly budget and actual revenue and expense reports provide timely information and financial transparency. Timely financial information can help control costs by guiding policy and spending decisions.
ATTACHMENTS
See below for the December 2024 financial report.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
December 31, 2024
General Fund Revenues
The following is a summary of General Fund revenue by major category as of December 31, 2024.
December is 50.0% of the Fiscal Year:
Revenues: Budget* Actual Variance % of Budget Note
Property Taxes 2,679,300 1,397,568 (1,281,732) 52.2% Note 1 Sales Taxes 1,737,000 612,128 (1,124,872) 35.2% Note 2
Other Taxes 175,000 21,464 (153,536) 12.3%
Transient Occupancy Tax 8,785,600 4,370,494 (4,415,106) 49.7% Note 3 Investment Earnings 55,000 49,417 (5,583) 89.8%
Licenses & Permits 159,775 71,832 (87,943) 45.0%
Fines & Forfeitures 4,250 832 (3,418) 19.6%
Rents & Concessions 363,216 228,675 (134,541) 63.0%
Intergovernmental 236,600 135,600 (101,000) 57.3%
Parks & Recreation Fees 377,995 173,744 (204,251) 46.0% Charges for Services 182,100 64,652 (117,448) 35.5%
Impact Fees - - - 0.0%
Miscellaneous 143,920 71,971 (71,950) 50.0%
Other Sources - - - 0.0%
Total 14,899,756 7,198,378 (7,701,378) 48.3%
Transfers: Budget Actual Variance % of Budget Note
Tourist Imp. Dist. (Fund 22) 14,643 7,342 (7,301) 50.1% Total 14,643 7,342 (7,301) 50.1%
Note 1: The Town usually receives its first large installment of property taxes in December or January and its second large installment in April or May.
Note 2: Sales tax receipts lag 2 ½ - 3 months behind the actual collection period.
Note 3: TOT is due one month after the collection period and received within 30 days after the collection period.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
December 31, 2024
General Fund Expenditures
The following is a summary of General Fund Expenditures by major category as of December 31, 2024:
December is 50.0% of the Fiscal Year:
Expenditures Budget* Actual Variance % of Budget
Town Council/Mayor 1001 245,688 56,395 (189,293) 23.0%
Non-Departmental 1010 298,000 81,353 (216,647) 27.3%
Town Manager 1101 452,567 253,011 (199,556) 55.9%
Information Technology 1011 - - - 0.0% Note 1
Community Promotion 1015 511,055 217,768 (293,287) 42.6% Finance 1102 1,009,784 439,115 (570,669) 43.5%
Risk Management 1103 80,850 21,155 (59,695) 26.2%
Town Attorney 1105 301,000 107,186 (193,814) 35.6%
Town Clerk 1110 821,838 294,198 (527,640) 35.8%
Planning & Building 2115 1,458,103 584,048 (874,055) 40.1% Law Enforcement Services 3200 1,375,052 687,276 (687,776) 50.0% Fire & Emergency Services 3201 1,473,976 - (1,473,976) 0.0% Note 2 PW Admin. & Engineering 4301 906,458 419,145 (487,313) 46.2% PW Street Maintenance 4305 466,119 206,825 (259,294) 44.4% PW Park Maintenance 4320 984,190 430,493 (553,697) 43.7% PW Government Bldgs. 4325 767,025 467,153 (299,872) 60.9% Parks & Rec Admin & Services 5405 709,604 351,422 (358,182) 49.5% Parks & Rec Camp Programs 5406 244,908 159,324 (85,584) 65.1% Community Center 5408 386,081 169,700 (216,381) 44.0%
Parks & Rec Leisure Prog. 5410 369,438 139,705 (229,733) 37.8% Parks & Rec Sports Prog. 5412 59,120 26,881 (32,239) 45.5% Parks & Rec Community Events 5413 233,195 113,422 (119,773) 48.6% Yountville Arts 5415 178,120 36,842 (141,278) 20.7%
Total Expenditures 13,332,171 5,262,417 (8,069,754) 39.5% Transfers Out:
General Fund Reserve 7907 350,000 350,000 - 100.0%
Public Arts Fund 7923 25,000 - 25,000 0.0%
Capital Projects Fund 7950 2,125,000 2,125,000 - 100.0% Facility Replacement Fund 7981 50,000 50,000 - 100.0%
Fleet/Equip Replacement Fund 7982 100,000 100,000 - 100.0% Housing Opportunity Fund 7970 76,100 - 76,100 0.0%
Water Subsidy 7961 6,000 - 6,000 0.0%
Wastewater Subsidy 7962 6,000 - 6,000 0.0%
2017 Lease Rev. Debt Service 7954 540,000 540,000 - 100.0% 2020 Lease Fin. Debt Service 7955 315,000 315,000 - 100.0% Total Transfers Out: 3,593,100 3,480,000 113,100 96.9%
Note 1: Allocations of information technology are made to each department so no expenses are shown for program.
Note 2: Payments for Fire & Emergency Services are typically made bi-annually, in January and June. * Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2024/2025 budget adjustments.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
December 31, 2024
CAPITAL PROJECTS
Expenditures Budget * Actual Variance % of Budget
Shade Structure for Community Center/Hall CF-0022 258,000 34,682 223,318 13.4% Community Center/Hall HVAC Analysis CF-0033 33,000 15,698 17,302 47.6% Replace Community Center/Hall & Post Office Gutters CF-0035 28,700 28,700 - 100.0% Town Hall Landscaping and Access CF-0043 60,484 56,800 3,684 93.9% Replace Basketball Hoops at Community Gym CF-0045 50,000 - 50,000 0.0% Yountville Commons CF-0046 2,207,467 609,563 1,597,904 27.6% Community Center Gym Floor Maintenance Coating CF-0047 55,000 13,300 41,700 24.2% Town Gall Generator Annex CF-0086 20,000 - 20,000 0.0%
Town Facilities Backflow Maintenance and Repair Program CF-2025 35,000 - 35,000 0.0% Forrester Park/3 Weirs Park ADA Improvement CP-0018 14,450 - 14,450 0.0% Installation of EV Charging Stations and Fleet CP-0028 67,040 59,720 7,320 89.1% LATA Broadband Development Feasibility Study CP-0029 73,693 15,260 58,433 20.7% Replacement Dump Truck CP-0032 148,507 99,952 48,555 67.3% Energy Resiliency Plan CP-0033 120,000 - 120,000 0.0%
ADA Accessibility Improvements Program CP-2025 128,000 3,575 124,425 2.8% Town Wide Drainage and Erosion Program DF-2025 21,500 748 20,752 3.5% Hydroflush Weirs and Floodwall Operation Program DF-3025 60,000 58,506 1,494 97.5% Paving Projects - Plan, Specs, and Engineering GT-3025 96,196 40,329 55,867 41.9% Yville Commons (Measure S) MS-0046 237,677 57,583 180,094 24.2% Annual Street Maintenance & Paving Program MT-3025 641,000 529,873 111,127 82.7% Vineyard Park Enhancement Project PK-0032 150,000 - 150,000 0.0% Shade Structure North Park PK-0033 137,520 65,500 72,020 47.6% Replace Forrester Park play surface PK-0036 10,000 - 10,000 0.0% Replace Play Surface at Yountville Community Park PK-0037 3,691 3,691 - 100.0% Veterans Park Bathroom Awning PK-0038 4,174 4,142 33 99.2% Big Belly Receptacles PK-0039 10,000 - 10,000 0.0%
Curb, Gutter, and Sidewalk Replacement SB-6025 68,000 16,170 51,830 23.8% Surveys and Monuments ST-0004 19,500 - 19,500 0.0%
Washington Street Parking Lot Beautification ST-0027 300,000 - 300,000 0.0% Utility Undergrounding Engineering & Design ST-0029 45,000 - 45,000 0.0% Replace Bucket Truck ST-0030 116,800 115,030 1,770 98.5% Replace Forrester Park play surface ST-0035 150,000 30,724 119,276 20.5% Traffic Calming Program ST-4025 19,500 - 19,500 0.0%
Total 5,389,900 1,859,546 3,530,354 34.5%
* Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2024/2025 budget adjustments.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
December 31, 2024
CAPITAL PROJECTS
Expenditures - Water & Wastewater Budget * Actual Variance % of Budget Upgrade Well SCADA System WA-0018 5,737 5,737 - 100.0%
Water System Inter Tie Projects WA-0020 158,045 19,415 138,630 12.3% Replacement Utility Truck WA-0023 100,000 90,310 9,690 90.3% Municipal Well #1 VFD Rehab WA-0025 46,910 46,910 - 100.0% Active Chlorine Monitoring Equipment at Well WA-0026 25,000 3,715 21,285 14.9% Lateral Lead Testing and Assessment WA-0027 250,000 98,300 151,700 39.3% Chlorine Residual Monitoring PRV's Finnell and TH WA-0028 50,000 - 50,000 0.0% Water Meter Replacement Program WA-2025 33,500 - 33,500 0.0% Main and Service Lateral Replacement Program WA-3025 45,000 - 45,000 0.0% Hydrant & Main Flushing with No-Des WA-4025 60,000 - 60,000 0.0% Hydrant Repair Replacement WA-5025 35,000 - 35,000 0.0% SCADA Maintenance WA-6025 15,000 - 15,000 0.0%
WWRF Office Modernization WW-0011 1,960,000 - 1,960,000 0.0% Rebuild Sludge Heater & Add Sludge Mixing System WW-0019 150,000 - 150,000 0.0% Design & Construct Headworks Improvements WW-0027 50,000 - 50,000 0.0% Sludge Handling/Drying/Disposal Improvements WW-0028 50,000 - 50,000 0.0% WWRF Component Assessment & Repair Plan WW-0034 400,000 - 400,000 0.0% Pond Site Fencing, Grading & Drainage Improvements WW-0038 110,000 33,500 76,500 30.5% Compliance Analyzers for SCADA System WW-0039 45,000 - 45,000 0.0% New Vactor Truck WW-0041 397,369 - 397,369 0.0%
Recycled Water Transmission Main Repair WW-0042 1,927,892 148,882 1,779,009 7.7% Flare System Installation WW-0043 160,000 - 160,000 0.0% Inflow & Infiltration Reduction Program WW-2025 146,541 5,940 140,601 4.1% Sewer Main Replacement and Repair Program WW-3025 97,500 - 97,500 0.0% Plant Equipment Replacement Program WW-4025 103,137 963 102,175 0.9% Town Pump Station Equipment Replacement Program WW-5025 90,000 8,800 81,200 9.8% SCADA Controls WW-6025 15,000 11,105 3,895 74.0%
SCADA Improvements WW-7025 45,000 - 45,000 0.0%
SCADA Control Maintenance Pump Station WW-8025 15,000 - 15,000 0.0% Total 6,586,630 473,576 6,113,054 7.2%
* Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2024/2025 budget adjustments.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
December 31, 2024
WATER CAPITAL IMPROVEMENT FUND (60) Budget Actual Variance % of Budget Revenues - System Replacement Fees 156,600 77,787 (78,813) 49.7% Interest Income 4,500 8,176 3,676 181.7%
Transfers from Water Operating Fund (61) 125,000 - (125,000) 0.0% Transfers from Util Ent Proj Fund (06) 250,000 - (250,000) 0.0% Total Revenues 536,100 85,962 (450,138) 16.0%
Capital Improvement (60-4500) 922,191 264,386 (657,805) 28.7% Total Expenses 922,191 264,386 (657,805) 28.7%
Net Operating Income/(Loss or use of Fund Balance) (386,091) (178,424) 207,667 WATER OPERATING ENTERPRISE FUND (61) Budget Actual Variance % of Budget Revenues - Utilities 1,878,450 1,076,782 (801,668) 57.3% Interest Income 3,500 16,653 13,153 475.8%
Transfer-Water Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 1,887,950 1,093,435 (794,515) 57.9%
O & M Expenses (61-4505) 845,271 308,998 (536,273) 36.6% Water Purchases (61-4507) 1,064,269 585,116 (479,153) 55.0% Transfer to Wtr Cap Improv (60-4500) 125,000 - (125,000) 0.0% Total Expenses 2,034,540 894,114 (1,140,426) 43.9%
Net Operating Income/(Loss or use of Fund Balance) (146,590) 199,322 345,912 WASTEWATER OPERATING ENTERPRISE FUND (62) Budget Actual Variance % of Budget Revenues - Utilities 2,739,400 1,529,960 (1,209,440) 55.9% Interest Income 7,500 22,666 15,166 302.2%
Transfer-Wastewater Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 2,752,900 1,552,625 (1,200,275) 56.4%
-
WW Collection (62-4510) 529,649 202,388 (327,261) 38.2% WW Treatment (62-4515) 2,064,387 824,404 (1,239,982) 39.9% Transfer to Capital (63/64) 325,000 - (325,000) 0.0%
Total Expenses 2,919,035 1,026,792 (1,892,243) 35.2%
Net Operating Income/(Loss or use of Fund Balance) (166,135) 525,833 691,968 JOINT TREATMENT CAPITAL FUND (63) Budget Actual Variance % of Budget Federal Grant 2,000,000 - (2,000,000) 0.0%
Miscellaneous Revenue 1,750,000 - (1,750,000) 0.0%
System Replacement Fees 253,800 125,712 (128,088) 49.5% Revenues Capital Recovery Vets 282,500 50,000 (232,500) 17.7% Interest Income 20,000 104,209 84,209 521.0%
Transfer from Wastewater Operating (62) 75,000 - (75,000) 0.0% Total Revenues 4,381,300 279,921 (4,101,379) 6.4%
WW Joint Treatment Plant (63-4518) 5,450,690 359,111 (5,091,579) 6.6% Total Expenses 5,450,690 359,111 (5,091,579) 6.6%
Net Operating Income/(Loss or use of Fund Balance) (1,069,390) (79,190) 990,200 WASTEWATER UTILITY CAPITAL FUND (64) Budget Actual Variance % of Budget Transfer from WW Operating (62) 125,000 - (125,000) 0.0% Interest Income 5,000 13,864 8,864 277.3%
Total Revenues 130,000 13,864 (116,136) 10.7%
-
WW Capital Improvement (64-4519) 818,410 14,740 (803,670) 1.8% Transfer to Debt Service (55) 30,088 - (30,088) 0.0%
Total Expenses 848,498 14,740 (833,758) 1.7%
Net Operating Income/(Loss or use of Fund Balance) (718,498) (876) 717,621