Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8C
Yountville Town Council Staff Report
DATE: May 6, 2025
TO: Mayor and Town Council
FROM: Celia King, Administrative Service Director
PREPARED BY: Kyle Batista, Financial Analyst
RECOMMENDATION
Receive and File March 2025 Monthly Financial Report.
DISCUSSION/BACKGROUND
The monthly financial reports are presented to provide a summary overview of revenues and expenses of the Town’s major funds: General Fund, Capital Projects Fund, Water and Wastewater Enterprise Funds.
See below for the March 2025 financial report.
March 2025 – 75.0% of the Fiscal Year
TOT revenue reflected in the March 2025 monthly financial report is applicable to collections for July 2024 through February 2025, or 66.7% of the Fiscal Year. TOT revenue collections fluctuate throughout the year and historically, July through October are stronger collection months. TOT revenue collections tend to be lower in the months of November through February due to the slower tourism season.
Sales tax receipts lag 2½ - 3 months behind the actual collection period. The sales tax included in this February report is applicable to July through January, or 58.3% of the fiscal year.
The Town received its first sizeable installment of property taxes from Napa County in December. Property tax revenue collections are at 59.7% of budget projections for the fiscal year. The second large installment of property taxes is expected towards the end of the fiscal year.
Most General Fund departments’ expenditures are at or below the expected 75.0% of budget as of March.
If a department reflects a higher expenditure amount, it is due to large one-time payment that was made at the beginning of the fiscal year.
All capital projects that have been initiated are within budgeted amounts.
Utility Enterprise funds expenditures are within expected budgeted amounts. Town staff has processed all enterprise fund transfers as reflected in this report.
Utility Enterprise funds’ revenues are on track with budget projections for this fiscal year. The expected $2,000,000 Federal Grant revenue budgeted in Fund 63 Wastewater Capital Joint Treatment Capital Fund is applicable to the USDA low interest loan that the Town is pursuing for the Joint Treatment Plant Modifications project.
ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3).
FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Various departments.
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal
STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.
Briefly Explain Relationship to Strategic Plan Goal and Objective. Monthly budget and actual revenue and expense reports provide timely information and financial transparency. Timely financial information can help control costs by guiding policy and spending decisions.
ATTACHMENTS
See below for the March 2025 financial report.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
March 31, 2025
General Fund Revenues
The following is a summary of General Fund revenue by major category as of March 31, 2025.
March is 75.0% of the Fiscal Year:
Revenues: Budget* Actual Variance % of Budget Note
Property Taxes 2,679,300 1,599,381 (1,079,919) 59.7% Note 1 Sales Taxes 1,737,000 1,075,430 (661,570) 61.9% Note 2
Other Taxes 175,000 41,935 (133,065) 24.0%
Transient Occupancy Tax 8,785,600 5,486,445 (3,299,155) 62.4% Note 3 Investment Earnings 55,000 52,307 (2,693) 95.1%
Licenses & Permits 159,775 104,839 (54,936) 65.6%
Fines & Forfeitures 4,250 1,091 (3,159) 25.7%
Rents & Concessions 363,216 295,479 (67,737) 81.4%
Intergovernmental 196,600 179,792 (16,808) 91.5%
Parks & Recreation Fees 377,995 223,251 (154,744) 59.1% Charges for Services 182,100 148,649 (33,451) 81.6%
Impact Fees - - - 0.0%
Miscellaneous 203,437 193,813 (9,624) 95.3%
Other Sources - - - 0.0%
Total 14,919,273 9,402,412 (5,516,861) 63.0%
Transfers: Budget Actual Variance % of Budget Note
Tourist Imp. Dist. (Fund 22) 14,643 9,188 (5,455) 62.7% Total 14,643 9,188 (5,455) 62.7%
Note 1: The Town received its first installment of property taxes in December. The second large installment is expected to be received in April or May.
Note 2: Sales tax receipts lag 2 ½ - 3 months behind the actual collection period.
Note 3: TOT is due one month after the collection period and received within 30 days after the collection period.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
March 31, 2025
General Fund Expenditures
The following is a summary of General Fund Expenditures by major category as of March 31, 2025:
March is 75.0% of the Fiscal Year:
Expenditures Budget* Actual Variance % of Budget
Town Council/Mayor 1001 245,994 88,303 (157,691) 35.9%
Non-Departmental 1010 253,000 141,773 (111,227) 56.0%
Town Manager 1101 463,604 325,896 (137,708) 70.3%
Information Technology 1011 - - - 0.0% Note 1
Community Promotion 1015 511,055 435,428 (75,627) 85.2% Finance 1102 1,014,444 596,919 (417,525) 58.8%
Risk Management 1103 80,850 38,949 (41,901) 48.2%
Town Attorney 1105 301,000 181,894 (119,107) 60.4%
Town Clerk 1110 825,570 396,407 (429,163) 48.0%
Planning & Building 2115 1,424,850 779,384 (645,466) 54.7% Law Enforcement Services 3200 1,375,052 1,030,914 (344,138) 75.0% Fire & Emergency Services 3201 1,473,976 627,290 (846,686) 42.6% Note 2 PW Admin. & Engineering 4301 913,973 581,667 (332,306) 63.6% PW Street Maintenance 4305 481,246 300,876 (180,371) 62.5% PW Park Maintenance 4320 1,050,691 586,798 (463,892) 55.8% PW Government Bldgs. 4325 904,339 663,294 (241,045) 73.3% Parks & Rec Admin & Services 5405 713,622 477,824 (235,798) 67.0% Parks & Rec Camp Programs 5406 287,498 203,723 (83,775) 70.9% Community Center 5408 388,865 236,310 (152,555) 60.8%
Parks & Rec Leisure Prog. 5410 370,152 196,080 (174,072) 53.0% Parks & Rec Sports Prog. 5412 59,244 40,221 (19,023) 67.9% Parks & Rec Community Events 5413 258,609 150,596 (108,013) 58.2% Yountville Arts 5415 178,338 105,091 (73,247) 58.9%
Total Expenditures 13,575,971 8,185,636 (5,390,335) 60.3% Transfers Out:
General Fund Reserve 7907 350,000 350,000 - 100.0%
Public Arts Fund 7923 25,000 - 25,000 0.0%
Capital Projects Fund 7950 2,125,000 2,125,000 - 100.0% Facility Replacement Fund 7981 50,000 50,000 - 100.0%
Fleet/Equip Replacement Fund 7982 100,000 100,000 - 100.0% Housing Opportunity Fund 7970 76,100 68,700 7,400 90.3% Water Subsidy 7961 6,000 - 6,000 0.0%
Wastewater Subsidy 7962 6,000 - 6,000 0.0%
2017 Lease Rev. Debt Service 7954 540,000 540,000 - 100.0% 2020 Lease Fin. Debt Service 7955 315,000 315,000 - 100.0% Total Transfers Out: 3,593,100 3,548,700 44,400 98.8%
Note 1: Allocations of information technology are made to each department so no expenses are shown for program.
Note 2: Payments for Fire & Emergency Services are typically made bi-annually, in January and June. * Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2024/2025 budget adjustments.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
March 31, 2025
CAPITAL PROJECTS
Expenditures Budget * Actual Variance % of Budget
Shade Structure for Community Center/Hall CF-0022 258,000 34,682 223,318 13.4% Community Center/Hall HVAC Analysis CF-0033 33,000 24,272 8,728 73.6% Replace Community Center/Hall & Post Office Gutters CF-0035 28,700 28,700 - 100.0% Town Hall Landscaping and Access CF-0043 115,484 110,925 4,559 96.1% Replace Basketball Hoops at Community Gym CF-0045 50,000 - 50,000 0.0% Yountville Commons CF-0046 2,062,326 953,607 1,108,719 46.2% Community Center Gym Floor Maintenance Coating CF-0047 55,000 13,300 41,700 24.2% Town Gall Generator Annex CF-0048 20,000 - 20,000 0.0%
Town Facilities Backflow Maintenance and Repair Program CF-2025 35,000 - 35,000 0.0% Forrester Park/3 Weirs Park ADA Improvement CP-0018 14,450 13,450 1,000 93.1% Installation of EV Charging Stations and Fleet CP-0028 67,040 60,624 6,416 90.4% LATA Broadband Development Feasibility Study CP-0029 73,693 63,693 10,000 86.4% Replacement Dump Truck CP-0032 148,507 99,952 48,555 67.3% Energy Resiliency Plan CP-0033 120,000 - 120,000 0.0%
ADA Accessibility Improvements Program CP-2025 128,000 3,575 124,425 2.8% Town Wide Drainage and Erosion Program DF-2025 21,500 1,260 20,240 5.9% Hydroflush Weirs and Floodwall Operation Program DF-3025 60,000 58,506 1,494 97.5% Paving Projects - Plan, Specs, and Engineering GT-3025 96,196 43,231 52,966 44.9% Yville Commons (Measure S) MS-0046 324,677 191,474 133,202 59.0% Annual Street Maintenance & Paving Program MT-3025 1,545,011 557,761 987,250 36.1% Vineyard Park Enhancement Project PK-0032 150,000 - 150,000 0.0% Shade Structure North Park PK-0033 137,520 137,520 0 100.0% Replace Forrester Park play surface PK-0036 10,000 - 10,000 0.0% Replace Play Surface at Yountville Community Park PK-0037 3,691 3,691 - 100.0% Veterans Park Bathroom Awning PK-0038 4,174 4,174 - 100.0% Big Belly Receptacles PK-0039 10,000 - 10,000 0.0%
Curb, Gutter, and Sidewalk Replacement SB-6025 68,000 16,170 51,830 23.8% Surveys and Monuments ST-0004 19,500 18,897 603 96.9%
Washington Street Parking Lot Beautification ST-0027 300,000 - 300,000 0.0% Utility Undergrounding Engineering & Design ST-0029 45,000 - 45,000 0.0% Replace Bucket Truck ST-0030 116,800 115,030 1,770 98.5% Replace Forrester Park play surface ST-0035 350,000 69,327 280,673 19.8% Traffic Calming Program ST-4025 19,500 3,825 15,675 19.6% Total 6,490,770 2,627,647 3,863,123 40.5%
* Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2024/2025 budget adjustments.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
March 31, 2025
CAPITAL PROJECTS
Expenditures - Water & Wastewater Budget * Actual Variance % of Budget Upgrade Well SCADA System WA-0018 5,737 5,737 - 100.0%
Water System Inter Tie Projects WA-0020 158,045 19,415 138,630 12.3% Replacement Utility Truck WA-0023 100,000 96,570 3,430 96.6% Municipal Well #1 VFD Rehab WA-0025 46,910 46,910 - 100.0% Active Chlorine Monitoring Equipment at Well WA-0026 25,000 3,715 21,285 14.9% Lateral Lead Testing and Assessment WA-0027 250,000 98,300 151,700 39.3% Chlorine Residual Monitoring PRV's Finnell and TH WA-0028 50,000 - 50,000 0.0% Water Meter Replacement Program WA-2025 33,500 - 33,500 0.0% Main and Service Lateral Replacement Program WA-3025 45,000 - 45,000 0.0% Hydrant & Main Flushing with No-Des WA-4025 60,000 - 60,000 0.0% Hydrant Repair Replacement WA-5025 35,000 - 35,000 0.0% SCADA Maintenance WA-6025 15,000 9,700 5,300 64.7%
WWRF Office Modernization WW-0011 1,960,000 - 1,960,000 0.0% Rebuild Sludge Heater & Add Sludge Mixing System WW-0019 150,000 - 150,000 0.0% Design & Construct Headworks Improvements WW-0027 50,000 - 50,000 0.0% Sludge Handling/Drying/Disposal Improvements WW-0028 50,000 - 50,000 0.0% WWRF Component Assessment & Repair Plan WW-0034 400,000 - 400,000 0.0% Pond Site Fencing, Grading & Drainage Improvements WW-0038 110,000 36,880 73,120 33.5% Compliance Analyzers for SCADA System WW-0039 45,000 - 45,000 0.0% New Vactor Truck WW-0041 397,369 - 397,369 0.0%
Recycled Water Transmission Main Repair WW-0042 1,927,892 175,236 1,752,656 9.1% Flare System Installation WW-0043 160,300 1,800 158,500 1.1% Inflow & Infiltration Reduction Program WW-2025 146,541 5,940 140,601 4.1% Sewer Main Replacement and Repair Program WW-3025 97,500 - 97,500 0.0% Plant Equipment Replacement Program WW-4025 102,837 30,661 72,177 29.8% Town Pump Station Equipment Replacement Program WW-5025 90,000 8,800 81,200 9.8% SCADA Controls WW-6025 15,000 11,259 3,741 75.1%
SCADA Improvements WW-7025 45,000 - 45,000 0.0%
SCADA Control Maintenance Pump Station WW-8025 15,000 - 15,000 0.0% Total 6,586,630 550,923 6,035,708 8.4%
* Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2024/2025 budget adjustments.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
March 31, 2025
WATER CAPITAL IMPROVEMENT FUND (60) Budget Actual Variance % of Budget Revenues - System Replacement Fees 156,600 120,001 (36,599) 76.6% Interest Income 4,500 8,176 3,676 181.7%
Transfers from Water Operating Fund (61) 125,000 125,000 - 100.0% Transfers from Util Ent Proj Fund (06) 250,000 250,000 - 100.0% Total Revenues 536,100 503,177 (32,923) 93.9%
Capital Improvement (60-4500) 922,191 347,328 (574,864) 37.7% Total Expenses 922,191 347,328 (574,864) 37.7%
Net Operating Income/(Loss or use of Fund Balance) (386,091) 155,849 541,940 WATER OPERATING ENTERPRISE FUND (61) Budget Actual Variance % of Budget Revenues - Utilities 1,881,845 1,511,638 (370,207) 80.3% Interest Income 3,500 16,653 13,153 475.8%
Transfer-Water Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 1,891,345 1,528,290 (363,055) 80.8%
O & M Expenses (61-4505) 852,237 405,795 (446,442) 47.6% Water Purchases (61-4507) 1,064,660 713,742 (350,918) 67.0% Transfer to Wtr Cap Improv (60-4500) 125,000 125,000 - 100.0% Total Expenses 2,041,897 1,244,537 (797,360) 61.0%
Net Operating Income/(Loss or use of Fund Balance) (150,552) 283,753 434,305 WASTEWATER OPERATING ENTERPRISE FUND (62) Budget Actual Variance % of Budget Revenues - Utilities 2,747,347 2,094,104 (653,243) 76.2% Interest Income 7,500 22,666 15,166 302.2%
Transfer-Wastewater Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 2,760,847 2,116,770 (644,077) 76.7%
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WW Collection (62-4510) 533,394 272,112 (261,282) 51.0% WW Treatment (62-4515) 2,102,343 1,262,533 (839,810) 60.1% Transfer to Capital (63/64) 200,000 200,000 - 100.0%
Total Expenses 2,835,736 1,734,644 (1,101,092) 61.2%
Net Operating Income/(Loss or use of Fund Balance) (74,889) 382,125 457,014 JOINT TREATMENT CAPITAL FUND (63) Budget Actual Variance % of Budget Federal Grant 2,000,000 - (2,000,000) 0.0%
Miscellaneous Revenue 1,750,000 - (1,750,000) 0.0%
System Replacement Fees 253,800 192,036 (61,764) 75.7%
Revenues Capital Recovery Vets 282,500 50,000 (232,500) 17.7% Interest Income 20,000 104,209 84,209 521.0%
Transfer from Wastewater Operating (62) 75,000 75,000 - 100.0% Total Revenues 4,381,300 421,245 (3,960,055) 9.6%
WW Joint Treatment Plant (63-4518) 5,450,690 591,531 (4,859,159) 10.9% Total Expenses 5,450,690 591,531 (4,859,159) 10.9%
Net Operating Income/(Loss or use of Fund Balance) (1,069,390) (170,286) 899,104 WASTEWATER UTILITY CAPITAL FUND (64) Budget Actual Variance % of Budget Transfer from WW Operating (62) 125,000 125,000 - 100.0% Interest Income 5,000 13,864 8,864 277.3%
Total Revenues 130,000 138,864 8,864 106.8%
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WW Capital Improvement (64-4519) 818,410 66,709 (751,701) 8.2% Transfer to Debt Service (55) 30,088 30,088 - 100.0%
Total Expenses 848,498 96,797 (751,701) 11.4%
Net Operating Income/(Loss or use of Fund Balance) (718,498) 42,067 760,564