Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8E
Yountville Town Council Staff Report
DATE: June 3, 2025
TO: Mayor and Town Council
FROM: Brad Raulston, Town Manager
PREPARED BY: John Ferons, Public Works Director
RECOMMENDATION
Adopt Resolution Number 25-4363 approving Amendment No.3 to Professional Services Agreement 2024-858 with Kelly+Morgan Architects for architectural design and public outreach services for the Yountville Commons site; increasing the scope, cost and schedule; and authorizing the Town Manager to execute Amendment No. 3 up to the budgeted amount.
DISCUSSION/BACKGROUND
The team of Kelly+Morgan Architects has been instrumental to the Town’s development of the Yountville Commons site, both for the interim civic-oriented uses as well as long term conceptual design alternatives. In addition to their design expertise, Kelly+Morgan has been a leader in the public outreach process including hosting weekly office hours, community dinner events and presentation to the Town’s various Boards and Commissions.
This work has been occurring via a Professional Services Agreement for design professionals by which Kelly+Morgan is providing a design professional scope of services including: design visioning, public outreach, conceptual designs, permit evaluations, site programming, cost and schedule estimate, project design coordination and supporting documentation.
The original Agreement was carried out under the Town Manager’s signing authority on May 15, 2024, with a value of $40,000. Amendment No. 1 to the contract was authorized by the Town Council June 18, 2024, and increased the value of the contract to $160,000. Amendment No. 2 to the contract was authorized by the Town Council on March 4, 2025 and increased the value of the contract to $260,000. Kelly+Morgan continues to actively lead design team meetings with the Town Manager, Town Staff, other Town hired consultants.
As the project conceptual design phases continue to evolve to the specific design alternatives, construction phasing, project documents and entitlement coordination, it is imperative to continue to enlist the leadership of Kelly+Morgan Architects via Amendment No. 3 to the existing Agreement. These design services will apply to the proposed phasing, subdivision and planning for the future housing component and is being budgeted accordingly.
The budget for the existing contract and proposed Amendment is as follows:
Original Contract; $ 40,000
Amendment No. 1; +$120,000
Amendment No. 2 +$100,000
Amendment No. 3 +$ 75,000
Adjusted Total; $335,000
Amendment No. 3 Total $ 75,000;
Proportioned as follows: $ 13,000; Yountville Commons Measure S Project MS-0046 (71-6000-5300) $ 62,000; Yountville Commons General Fund Project CF-0046 (50-6000- 5300)
Pursuant to Yountville Municipal Code, procurement, and Amendment of professional design services greater than $45,000 requires Town Council approval. Adoption of the Resolution will approve Amendment No. 3 to the Kelly+Morgan Agreement and authorize the Town Manager to execute the Agreement.
ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3).
FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? CIP Projects CF-0046 (50-6000-5300) Yountville Commons & MS-0046 (71-6000-5300) Yountville Commons Measure S
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? Nominal
STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective.
Briefly Explain Relationship to Strategic Plan Goal and Objective. Approving this Amendment will allow Kelly+Morgan Architects to continue to lead the future phases of the project. Town Council approval for the execution of the Amendment is responsible fiscal policy as guided by the Town's procurement processes.
ATTACHMENTS
1. Resolution No 25-4363
2. 2024-858 Contract Amendment 3