Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8B
Yountville Town Council Staff Report
DATE: June 3, 2025
TO: Mayor and Town Council
FROM: Celia King, Administrative Service Director; Kyle Batista, Financial Analyst PREPARED BY: Kyle Batista, Financial Analyst
RECOMMENDATION
Receive and File April 2025 Monthly Financial Report.
DISCUSSION/BACKGROUND
The monthly financial reports are presented to provide a summary overview of revenues and expenses of the Town’s major funds: General Fund, Capital Projects Fund, Water and Wastewater Enterprise Funds.
See below for the April 2025 financial report.
April 2025 – 83.3% of the Fiscal Year
Transient Occupancy Tax (TOT) revenue reflected in the April 2025 monthly financial report is applicable to collections for July 2024 through March 2025, or 75% of the Fiscal Year. TOT revenue collections fluctuate throughout the year and historically, July through October are stronger collection months.
Sales tax receipts lag 2½ - 3 months behind the actual collection period. The sales tax included in this April report is applicable from July through February, or 66.7% of the fiscal year.
The Town received its second sizeable installment of property taxes from Napa County in April. Property tax revenue collections are at 76.8% of budget projections for the fiscal year. The next large installment of property taxes is expected towards the end of the fiscal year.
Most General Fund departments’ expenditures are at or below the expected 83.3% of budget as of April. If a department reflects a higher expenditure amount, it is due to large one-time payment that was made at the beginning of the fiscal year.
Utility Enterprise funds’ expenditures are within expected budgeted amounts. Town staff has processed all enterprise fund transfers as reflected in this report.
The Town is no longer expecting to receive the $2,000,000 USDA low-interest loan revenue budgeted in Fund 63 Wastewater Capital Joint Treatment Capital. Additionally, the Town anticipates only receiving about $300,000 of the $1,750,000 budgeted for Miscellaneous Revenue in the same fund. This is the insurance reimbursement for the Recycled Water Transmission Main Repair Project. There is adequate Fund 63 fund balance to cover these changes.
ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3).
FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Various budgets.
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal
STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.
Briefly Explain Relationship to Strategic Plan Goal and Objective. Monthly budget and actual revenue and expense reports provide timely information and financial transparency. Timely financial information can help control costs by guiding policy and spending decisions.
ATTACHMENTS
See below for the April 2025 financial report.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
April 30, 2025
General Fund Revenues
The following is a summary of General Fund revenue by major category as of April 30, 2025.
April is 83.3% of the Fiscal Year:
Revenues: Budget* Actual Variance % of Budget Note
Property Taxes 2,679,300 2,056,538 (622,762) 76.8% Note 1 Sales Taxes 1,737,000 1,186,766 (550,234) 68.3% Note 2
Other Taxes 175,000 47,453 (127,547) 27.1%
Transient Occupancy Tax 8,785,600 5,990,692 (2,794,908) 68.2% Note 3 Investment Earnings 55,000 77,449 22,449 140.8%
Licenses & Permits 159,775 117,965 (41,810) 73.8%
Fines & Forfeitures 4,250 1,132 (3,118) 26.6%
Rents & Concessions 363,216 329,377 (33,839) 90.7%
Intergovernmental 196,600 190,100 (6,500) 96.7%
Parks & Recreation Fees 377,995 454,528 76,533 120.2%
Charges for Services 182,100 203,501 21,401 111.8%
Impact Fees - - - 0.0%
Miscellaneous 203,437 200,626 (2,811) 98.6%
Other Sources - - - 0.0%
Total 14,919,273 10,856,127 (4,063,146) 72.8%
Transfers: Budget Actual Variance % of Budget Note
Tourist Imp. Dist. (Fund 22) 14,643 10,037 (4,606) 68.5% Total 14,643 10,037 (4,606) 68.5%
Note 1: The Town received its first installment of property taxes in December. The second large installment is expected to be received in April or May.
Note 2: Sales tax receipts lag 2 ½ - 3 months behind the actual collection period.
Note 3: TOT is due one month after the collection period and received within 30 days after the collection period.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
April 30, 2025
General Fund Expenditures
The following is a summary of General Fund Expenditures by major category as of April 30, 2025:
April is 83.3% of the Fiscal Year:
Expenditures Budget* Actual Variance % of Budget
Town Council/Mayor 1001 245,994 99,059 (146,935) 40.3%
Non-Departmental 1010 253,000 145,724 (107,276) 57.6%
Town Manager 1101 463,604 365,677 (97,927) 78.9%
Information Technology 1011 - - - 0.0% Note 1
Community Promotion 1015 511,055 435,656 (75,399) 85.2% Finance 1102 999,444 667,826 (331,618) 66.8%
Risk Management 1103 80,850 41,713 (39,137) 51.6%
Town Attorney 1105 301,000 217,948 (83,053) 72.4%
Town Clerk 1110 825,570 453,174 (372,396) 54.9%
Planning & Building 2115 1,410,982 857,232 (553,750) 60.8% Law Enforcement Services 3200 1,375,052 1,145,460 (229,592) 83.3% Fire & Emergency Services 3201 1,473,976 627,290 (846,686) 42.6% Note 2 PW Admin. & Engineering 4301 913,973 655,848 (258,125) 71.8% PW Street Maintenance 4305 481,246 334,521 (146,725) 69.5% PW Park Maintenance 4320 1,050,691 669,638 (381,052) 63.7% PW Government Bldgs. 4325 904,339 725,392 (178,947) 80.2% Parks & Rec Admin & Services 5405 713,622 543,995 (169,627) 76.2% Parks & Rec Camp Programs 5406 287,498 228,862 (58,636) 79.6% Community Center 5408 388,865 303,840 (85,024) 78.1%
Parks & Rec Leisure Prog. 5410 370,152 226,973 (143,179) 61.3% Parks & Rec Sports Prog. 5412 59,244 46,120 (13,124) 77.8% Parks & Rec Community Events 5413 258,609 182,705 (75,904) 70.6% Yountville Arts 5415 178,338 102,511 (75,827) 57.5%
Total Expenditures 13,547,104 9,077,164 (4,469,939) 67.0% Transfers Out:
General Fund Reserve 7907 350,000 350,000 - 100.0%
Public Arts Fund 7923 25,000 - 25,000 0.0%
Capital Projects Fund 7950 2,125,000 2,125,000 - 100.0% Facility Replacement Fund 7981 50,000 50,000 - 100.0%
Fleet/Equip Replacement Fund 7982 100,000 100,000 - 100.0% Housing Opportunity Fund 7970 76,100 68,700 7,400 90.3% Water Subsidy 7961 6,000 - 6,000 0.0%
Wastewater Subsidy 7962 6,000 - 6,000 0.0%
2017 Lease Rev. Debt Service 7954 540,000 540,000 - 100.0% 2020 Lease Fin. Debt Service 7955 315,000 315,000 - 100.0% Total Transfers Out: 3,593,100 3,548,700 44,400 98.8%
Note 1: Allocations of information technology are made to each department so no expenses are shown for program.
Note 2: Payments for Fire & Emergency Services are typically made bi-annually, in January and June. * Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2024/2025 budget adjustments.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
April 30, 2025
CAPITAL PROJECTS
Expenditures Budget * Actual Variance % of Budget
Shade Structure for Community Center/Hall CF-0022 258,000 39,474 218,526 15.3% Community Center/Hall HVAC Analysis CF-0033 33,000 24,272 8,728 73.6% Replace Community Center/Hall & Post Office Gutters CF-0035 28,700 28,700 - 100.0% Town Hall Landscaping and Access CF-0043 115,484 110,925 4,559 96.1% Replace Basketball Hoops at Community Gym CF-0045 50,000 - 50,000 0.0% Yountville Commons CF-0046 2,062,326 986,232 1,076,094 47.8% Community Center Gym Floor Maintenance Coating CF-0047 55,000 13,300 41,700 24.2% Town Gall Generator Annex CF-0086 20,000 - 20,000 0.0%
Town Facilities Backflow Maintenance and Repair Program CF-2025 35,000 5,933 29,067 17.0% Forrester Park/3 Weirs Park ADA Improvement CP-0018 14,450 13,450 1,000 93.1% Installation of EV Charging Stations and Fleet CP-0028 67,040 60,624 6,416 90.4% LATA Broadband Development Feasibility Study CP-0029 73,693 63,693 10,000 86.4% Replacement Dump Truck CP-0032 148,507 99,952 48,555 67.3% Energy Resiliency Plan CP-0033 120,000 - 120,000 0.0%
ADA Accessibility Improvements Program CP-2025 128,000 3,575 124,425 2.8% Town Wide Drainage and Erosion Program DF-2025 21,500 1,260 20,240 5.9% Hydroflush Weirs and Floodwall Operation Program DF-3025 60,000 58,506 1,494 97.5% Paving Projects - Plan, Specs, and Engineering GT-3025 96,196 69,328 26,868 72.1% Yville Commons (Measure S) MS-0046 324,677 215,727 108,950 66.4% Annual Street Maintenance & Paving Program MT-3025 1,545,011 557,761 987,250 36.1% Vineyard Park Enhancement Project PK-0032 150,000 - 150,000 0.0% Shade Structure North Park PK-0033 137,520 137,520 0 100.0% Replace Forrester Park play surface PK-0036 10,000 - 10,000 0.0% Replace Play Surface at Yountville Community Park PK-0037 3,691 3,691 - 100.0% Veterans Park Bathroom Awning PK-0038 4,174 4,174 - 100.0% Big Belly Receptacles PK-0039 10,000 - 10,000 0.0%
Curb, Gutter, and Sidewalk Replacement SB-6025 68,000 16,170 51,830 23.8% Surveys and Monuments ST-0004 19,500 19,414 86 99.6%
Washington Street Parking Lot Beautification ST-0027 300,000 - 300,000 0.0% Utility Undergrounding Engineering & Design ST-0029 45,000 19,539 25,461 43.4% Replace Bucket Truck ST-0030 116,800 115,030 1,770 98.5% Replace Forrester Park play surface ST-0035 350,000 83,269 266,731 23.8% Traffic Calming Program ST-4025 19,500 3,825 15,675 19.6% Total 6,490,770 2,755,346 3,735,424 42.5%
* Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2024/2025 budget adjustments.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
April 30, 2025
CAPITAL PROJECTS
Expenditures - Water & Wastewater Budget * Actual Variance % of Budget Upgrade Well SCADA System WA-0018 5,737 5,737 - 100.0%
Water System Inter Tie Projects WA-0020 158,045 19,415 138,630 12.3% Replacement Utility Truck WA-0023 100,000 96,570 3,430 96.6% Municipal Well #1 VFD Rehab WA-0025 46,910 46,910 - 100.0% Active Chlorine Monitoring Equipment at Well WA-0026 25,000 3,715 21,285 14.9% Lateral Lead Testing and Assessment WA-0027 250,000 98,300 151,700 39.3% Chlorine Residual Monitoring PRV's Finnell and TH WA-0028 50,000 - 50,000 0.0% Water Meter Replacement Program WA-2025 33,500 5,531 27,969 16.5% Main and Service Lateral Replacement Program WA-3025 45,000 - 45,000 0.0% Hydrant & Main Flushing with No-Des WA-4025 60,000 - 60,000 0.0% Hydrant Repair Replacement WA-5025 35,000 381 34,619 1.1% SCADA Maintenance WA-6025 15,000 9,700 5,300 64.7%
WWRF Office Modernization WW-0011 1,960,000 - 1,960,000 0.0% Rebuild Sludge Heater & Add Sludge Mixing System WW-0019 150,000 - 150,000 0.0% Design & Construct Headworks Improvements WW-0027 50,000 - 50,000 0.0% Sludge Handling/Drying/Disposal Improvements WW-0028 50,000 - 50,000 0.0% WWRF Component Assessment & Repair Plan WW-0034 400,000 - 400,000 0.0% Pond Site Fencing, Grading & Drainage Improvements WW-0038 110,000 36,880 73,120 33.5% Compliance Analyzers for SCADA System WW-0039 45,000 - 45,000 0.0% New Vactor Truck WW-0041 397,369 - 397,369 0.0%
Recycled Water Transmission Main Repair WW-0042 1,927,892 183,711 1,744,181 9.5% Flare System Installation WW-0043 160,300 1,800 158,500 1.1% Inflow & Infiltration Reduction Program WW-2025 146,541 5,940 140,601 4.1% Sewer Main Replacement and Repair Program WW-3025 97,500 - 97,500 0.0% Plant Equipment Replacement Program WW-4025 102,837 38,950 63,887 37.9% Town Pump Station Equipment Replacement Program WW-5025 90,000 16,121 73,879 17.9% SCADA Controls WW-6025 15,000 11,259 3,741 75.1%
SCADA Improvements WW-7025 45,000 - 45,000 0.0%
SCADA Control Maintenance Pump Station WW-8025 15,000 - 15,000 0.0% Total 6,586,630 580,920 6,005,711 8.8%
* Budget includes amounts for prior year purchase order rollover and reflects all Fiscal Year 2024/2025 budget adjustments.
TOWN OF YOUNTVILLE
MONTHLY FINANCIAL REPORT
April 30, 2025
WATER CAPITAL IMPROVEMENT FUND (60) Budget Actual Variance % of Budget Revenues - System Replacement Fees 156,600 134,101 (22,499) 85.6% Interest Income 4,500 15,214 10,714 338.1%
Transfers from Water Operating Fund (61) 125,000 125,000 - 100.0% Transfers from Util Ent Proj Fund (06) 250,000 250,000 - 100.0% Total Revenues 536,100 524,315 (11,785) 97.8%
Capital Improvement (60-4500) 922,191 360,571 (561,621) 39.1% Total Expenses 922,191 360,571 (561,621) 39.1%
Net Operating Income/(Loss or use of Fund Balance) (386,091) 163,745 549,836 WATER OPERATING ENTERPRISE FUND (61) Budget Actual Variance % of Budget Revenues - Utilities 1,881,845 1,677,055 (204,790) 89.1% Interest Income 3,500 26,121 22,621 746.3%
Transfer-Water Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 1,891,345 1,703,176 (188,169) 90.1%
O & M Expenses (61-4505) 852,237 451,188 (401,049) 52.9% Water Purchases (61-4507) 1,064,660 793,117 (271,543) 74.5% Transfer to Wtr Cap Improv (60-4500) 125,000 125,000 - 100.0% Total Expenses 2,041,897 1,369,305 (672,592) 67.1%
Net Operating Income/(Loss or use of Fund Balance) (150,552) 333,871 484,423 WASTEWATER OPERATING ENTERPRISE FUND (62) Budget Actual Variance % of Budget Revenues - Utilities 2,747,347 2,266,399 (480,948) 82.5% Interest Income 7,500 34,297 26,797 457.3%
Transfer-Wastewater Subsidy (01) 6,000 - (6,000) 0.0%
Total Revenues 2,760,847 2,300,696 (460,151) 83.3%
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WW Collection (62-4510) 533,394 305,478 (227,915) 57.3% WW Treatment (62-4515) 2,102,343 1,410,101 (692,241) 67.1% Transfer to Capital (63/64) 200,000 200,000 - 100.0%
Total Expenses 2,835,736 1,915,579 (920,157) 67.6%
Net Operating Income/(Loss or use of Fund Balance) (74,889) 385,117 460,006 JOINT TREATMENT CAPITAL FUND (63) Budget Actual Variance % of Budget Federal Grant 2,000,000 - (2,000,000) 0.0%
Miscellaneous Revenue 1,750,000 - (1,750,000) 0.0%
System Replacement Fees 253,800 214,166 (39,634) 84.4%
Revenues Capital Recovery Vets 282,500 50,000 (232,500) 17.7% Interest Income 20,000 156,026 136,026 780.1%
Transfer from Wastewater Operating (62) 75,000 75,000 - 100.0% Total Revenues 4,381,300 495,193 (3,886,107) 11.3%
WW Joint Treatment Plant (63-4518) 5,450,690 627,243 (4,823,447) 11.5% Total Expenses 5,450,690 627,243 (4,823,447) 11.5%
Net Operating Income/(Loss or use of Fund Balance) (1,069,390) (132,051) 937,340 WASTEWATER UTILITY CAPITAL FUND (64) Budget Actual Variance % of Budget Transfer from WW Operating (62) 125,000 125,000 - 100.0% Interest Income 5,000 21,496 16,496 429.9%
Total Revenues 130,000 146,496 16,496 112.7%
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WW Capital Improvement (64-4519) 818,410 79,719 (738,691) 9.7% Transfer to Debt Service (55) 30,088 30,088 - 100.0%
Total Expenses 848,498 109,807 (738,691) 12.9%
Net Operating Income/(Loss or use of Fund Balance) (718,498) 36,690 755,187