AB 2561 Presentation
Status of Town of Yountville Vacancies
and Recruitment and Retention Efforts in
Calendar Year 2025
Presented by
Ashley Ray, Human Resources Analyst
BACKGROUND
Effective January 1, 2025
Requirements
Adds section 3502.3 to the Government Code which applies to all public agencies subject to the Brown Act
On September 22, 2024, Governor Newsom signed AB 2561 into law to amend the Meyers-Milias-Brown Act and create a new obligation for public agencies to publicly address the status of their vacancies. As a basis for the new requirements, the California Legislature determined that vacancies are a widespread and can be a significant problem in the public sector. Vacancies require employees to take on heavier workloads, resulting in burnout and increased turnover, which could negatively impact the delivery of public service. • Presentation at a public hearing at least once per fiscal year prior to adopting an annual budget
• Must include the status of vacancies, recruitment and retention efforts, and must identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process. • Must allow the recognized employee organization for a bargaining unit to make a presentation at the hearing, should they wish to do so. • Provide additional information if vacancies within a single bargaining unit meet or exceed 20% of budgeted/authorized full-time positions in that bargaining unit.
AGENDA
Town-Wide Information
• Workforce Information
• Vacancy Information
• Recruitment Information
• Hiring Obstacles
• Retention Information
Bargaining Unit Specific Information
• Vacancy Information
• Recruitment Information
• Pay & Benefits Information
Going Forward
• Retention Efforts in 2026
WORKFORCE INFORMATION
AS OF DECEMBER 31, 2025
Total Budgeted/Authorized FullTime Positions
Services Rendered to the Public by
Budgeted/Authorized Workforce
36 Administrative Services Department
Communications Department/Town Clerk
Parks and Recreation Department
Planning and Building Department
Public Works Department
WORKFORCE INFORMATION
ADMINISTRATIVE SERVICES DEPARTMENT
Services Rendered to the Public
• Provide service and information to the
public
• Develop and monitor the Town's annual
budget and coordinate financial audits
• Manage the Town's investments
• Process and approve biweekly payroll and
weekly payments to vendors
• Monthly utility billing and other revenue
collections
• Administration of the transient occupancy
tax (TOT) and business licenses
• Recruitment and Staffing
• Workplace culture and morale
• Training and development
• Compliance management and ethical
standards
Budgeted/Authorized Full-Time Workforce
• Administrative Services Director
• Financial Analyst
• Administrative Assistant
(shared position with Town Manager and
Communications/Town Clerk)
• Accounting Technician
• Human Resources Analyst
1 Part-Time Accounting Assistant
WORKFORCE INFORMATION
COMMUNICATIONS DEPARTMENT/TOWN CLERK
Services Rendered to the Public
• Provide oversight and administration for
legislative proceedings of the Town
Council and its subcommittees
• Administer municipal elections, campaign
finance reporting, and conflict of interest
regulations
• Manage the Town-wide Records
Management Program
• Coordinate Town-wide communications to
engage and inform the community
• Provide communication support across all
departments
• Coordinate IT systems and services across
departments
• Build relationships with local businesses
for marketing and promotion of the Town
of Yountville
Budgeted/Authorized Full-Time Workforce
• Communications Director/Town Clerk
• Deputy Director of Marketing & Economic
Development
• Deputy Town Clerk/Records Coordinator
• Information Systems Administrator
WORKFORCE INFORMATION
PARKS AND RECREATION DEPARTMENT
Services Rendered to the Public
• Parks and facility rentals
• Youth programming
• Teen programming
• Adult programming
• Administer the Golden Ticket membership
and programs
• Trips and excursions
• Sports programs
• Camp Y-Ville
• Arts and cultural engagement
• Special and Community events
• Coordinate volunteer opportunities
Budgeted/Authorized Full-Time Workforce
• Parks and Recreation Director
• Recreation Supervisor
• Administrative Assistant
• Recreation Coordinators (3)
Multiple Part-Time and Seasonal Staff
WORKFORCE INFORMATION
PLANNING AND BUILDING DEPARTMENT
Services Rendered to the Public
• Provide planning, building, housing,
environmental services, and code
enforcement services
• Provide applicants with efficient permit
processing services
• Provide citizens with opportunities to
participate in land use decisions
• Administer the General Plan
• Implement the Zoning and Design
Ordinances
• Oversee the Zoning and Design Review
Board (ZDRB)
• Climate Action Plan
• Administer the Rental Registration
Program and other initiatives
Budgeted/Authorized Full-Time Workforce
• Planning and Building Director
• Deputy Planning and Building Director
• Management Analyst
WORKFORCE INFORMATION
PUBLIC WORKS DEPARTMENT
Services Rendered to the Public
Administration
Project management, manage budgets
and permits, and coordinate the work for
the field staff.
Utility Operations
• Water and Wastewater
Operate and maintain the Town's water
distribution and wastewater systems to
ensure safe and reliable services.
Municipal Operations
• Parks, Streets, and Facilities Maintenance
Ensuring public parks, facilities and
pathways are well-maintained for
community use as well as repairing pothole
or road issues and damaged street signs.
Budgeted/Authorized Full-Time Workforce
• Public Works Director
• Deputy Public Works Director
• Management Analyst
• Engineering Technician
• Public Works Manager
• Lead Maintenance Workers (2)
• Maintenance Workers (4)
• Utility Operations Manager
• Utility Operators (5)
2 Part-Time Maintenance Assistants
VACANCY INFORMATION
TOWN OF YOUNTVILLE
Average % of Vacancies at the End of Each Month: 8.5%
Highest % of Vacancies at the End of a Month: 18.4%
Lowest % of Vacancies at the End of a Month: 2.8%
RECRUITMENT INFORMATION
RECRUITMENT INFORMATION
Recruitment Statistics
Total # of Vacancies Filled During 2025: 9 of 10
# of Vacancies Filled by Existing Eligibility List/Ongoing Recruitment: 1
⚬ Average # of Calendar Days to Fill Vacancies: 0
# of Vacancies Filled by External/Internal Recruitment: 5 ⚬ Average # of Calendar Days to Fill Vacancies: 73
# of Vacancies Filled by Internal Only Recruitment: 3
⚬ Average # of Calendar Days to Fill Vacancies: 30
HIRING OBSTACLES
The Town of Yountville reviewed applicable policies,
procedures, and recruitment activities to identify any
potential obstacles in the Town’s hiring process during calendar year 2025.
The Town of Yountville has identified the following obstacles in the hiring process:
⚬ Background Checks and Clearance Delays
⚬ Limited Candidate Pool for positions that require specific state certifications
HIRING OBSTACLES ADDRESSED
The Town of Yountville reviewed applicable policies,
procedures, and recruitment activities to identify any
potential obstacles in the Town’s hiring process during calendar year 2025.
No obstacles were left
unaddressed
RETENTION INFORMATION
Retention Statistics
Total # of Vacancies Created During 2025: 6
# of Vacancies Created by Newly Budgeted Positions: 2
⚬ Percent of Vacancies Resulting from Staffing Growth: 33% # of Vacancies Created by Internal Promotion: 3
# of Vacancies Created by Internal Transfer: 0
⚬ Percent of Vacancies Resulting from Internal Opportunity: 50% # of Vacancies Created by Retirement: 0
⚬ Percent of Vacancies Resulting from Retirement: 0%
# of Vacancies Created by Involuntary Separation: 0
# of Vacancies Created by Voluntary Separation: 1
⚬ Percent of Vacancies Resulting from Turnover: 17%
Annual Staffing Turnover Rate: 17% of vacant positions
VACANCY INFORMATION
BARGAINING UNITS - YEA & MMP
Bargaining Units at or Exceeding 20% Vacancy Rate:
• None
VACANCY INFORMATION
YOUNTVILLE EMPLOYEE ASSOCIATION
Classifications at or Exceeding 20% Vacancy Rate (EOY):
⚬ None
RECRUITMENT INFORMATION
YOUNTVILLE EMPLOYEE ASSOCIATION
Total # of Vacancies Filled During 2025: 5 of 5
# of Vacancies Filled by Existing Eligibility/Ongoing Recruitment: 0 ⚬ Average # of Calendar Days to Fill Vacancies: 0
# of Vacancies Filled by New External/Internal Recruitment: 3 ⚬ Average # of Calendar Days to Fill Vacancies: 68
# of Vacancies Filled by Internal Only Recruitment: 2
⚬ Average # of Calendar Days to Fill Vacancies: 30
• Total # of Remaining Vacancies as of 12/31/2025: 0
• Total # of Applications Received for Remaining Vacancies:
⚬ N/A
Recruitment Statistics
PAY AND BENEFITS - YEA
VACANCY INFORMATION
MID-MANAGEMENT AND PROFESSIONAL UNIT
Classifications at or Exceeding 20% Vacancy Rate (EOY):
⚬ None
Total # of Vacancies Filled During 2025: 3 of 3
# of Vacancies Filled by Existing Eligibility/Ongoing Recruitment: 0 ⚬ Average # of Calendar Days to Fill Vacancies: 0
# of Vacancies Filled by New External/Internal Recruitment: 2 ⚬ Average # of Calendar Days to Fill Vacancies: 81
# of Vacancies Filled by Internal Only Recruitment: 1
⚬ Average # of Calendar Days to Fill Vacancies: 30
• Total # of Remaining Vacancies as of 12/31/2025: 0
• Total # of Applications Received for Remaining Vacancies:
⚬ N/A
RECRUITMENT INFORMATION
MID-MANAGEMENT AND PROFESSIONAL UNIT
Recruitment Statistics
PAY AND BENEFITS - MMP
VACANCY INFORMATION
EXECUTIVE MANAGEMENT
Classifications at or Exceeding 20% Vacancy Rate (EOY):
⚬ Deputy Planning and Building Director
￭ Recruitment Closed February 20, 2025, after 90 days with potential to reopen in the future
RETENTION EFFORTS
2026
Pay and Compensation
Benefits
Recognition/Reward
Training & Development/Growth Opportunities
Work Flexibility
Core Values/Culture
THANK YOU