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IMAGINE YOUNTVILLE
LARGE GRANT FUND APPLICATION
2027 Funding Period
The Town of Yountville Community Foundation (TOYCF) was established to promote and raise funds that support community-based programs benefiting and serving the residents of Yountville. TOYCF operates as an administrative organization providing financial and administrative support for programs and initiatives that align with TOYCF’s areas of interest. TOYCF serves as a facilitator for local fundraising and provides a structure for the responsible distribution of funds consistent with its mission and priorities.
The TOYCF’s priorities include:
● Youth recreation and education
● Community wellness and enrichment
● Senior recreation, leisure, education, and support services ● Parks and facility improvements
● Cultural arts programs
Imagine Yountville Grant Program
The Imagine Yountville Grant Program is supported through financial sponsorship from the Town of Yountville. Each year, grant funds are allocated to support projects and initiatives that benefit the Yountville community and enhance the quality of life for its residents.
Grants ranging from $2,500 to $20,000 per year are available through this application. Eligibility does not guarantee funding. The TOYCF Board of Directors will review all eligible applications and serve as the final decision-making body in selecting grant recipients and determining grant awards.
Funded projects must be accessible to and provide a meaningful benefit to the public at large, with the goal of improving the quality of life for Yountville residents. Grant funds may not be used for the exclusive benefit of an individual, a private interest, or a for-profit entity. 2 | Page
2027 Funding Period
Application Period Opens September 17, 2026
In-Person Orientation 5:30 PM September 22, 2026
Question & Answer Distributed September 30, 2026
Application Deadline October 14, 2026
TOYCF Board Meeting & Application
Review
October 23, 2026
TOYCF Special Meeting for Final
Approval
November 6, 2026
Applicants Notified November 9, 2026
Project Funding Period Begins 1/1/2027
Projects Complete 12/31/2027
APPLICATION PROCESS INFORMATION
Applications must be submitted electronically in PDF format by emailing [email protected]. The PDF can be one document containing all the information assets or separate files for each.
The deadline to apply is October 23, 2026, and emails must be received no later than midnight.
Applicants will receive a confirmation email. If you do not receive a confirmation email within 3 business days of sending your application, please check in by email or call 707-948-2627.
Following the In-Person Orientation, a list of Questions and Answers will be posted on the website www.toycf.org. We recommend you check this document before emailing questions and/or submitting your application.
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FREQUENTLY ASKED QUESTIONS
1. WHAT TYPES OF PROJECTS MAY BE FUNDED?
The TOYCF Imagine Yountville Large Grants can fund projects that are accessible to and benefit the public at large to improve the quality of life for Yountville Residents. Funds may not be used for the exclusive benefit of an individual, a private interest, or a for-profit entity. • Projects must be accessible and inclusive to all regardless of ability to pay.
• Projects should demonstrate how they improve the quality of life for Yountville Residents.
2. WHO MAY APPLY?
A. Applicants do not have to be an established organization to apply.
B. Non-Profits, Neighborhood Groups, Homeowners Associations, Service Clubs, Community
Groups, Individuals or other organizations are encouraged to apply.
3. WHAT EXPENSES ARE ELIGIBLE?
A. Contractor Fees
B. Supplies
C. Equipment Rentals
D. Permit and insurance fees or costs
E. Other costs associated with the project
F. Planning Costs
Expenses that are not eligible:
▪ Costs incurred prior to the grant award
▪ Indirect costs, ongoing operational costs or overhead expenses like rent,
▪ Mortgage, property taxes, utilities or office supplies ▪ Ongoing maintenance, upkeep or repairs
▪ Fundraising expenses
▪ Staff salaries
▪ Membership Dues
▪ New business seed money
▪ Individual training or education
▪ Travel
*List is not comprehensive
4. WHAT IS THE GRANT MATCH AND HOW MUCH IS REQUIRED? The Imagine Yountville Grant Program highly encourages funding matches but does not require it. These funds may be actual cash donations or in-kind donations (Supplies, volunteer hours etc.)
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5. WHAT ARE THE CRITERIA FOR GRANT EVALUATION?
(Total possible points are used for scoring applications) Goal: Improving the Quality of Life for Yountville Residents A. Project Team – Volunteers and project partners are a significant component of this process. Applications should reference the partnering organizations, individuals, and associations who are involved in the project. Total possible points: 5
B. Community Support – Projects must have clear neighborhood and community support. Projects should demonstrate this support and what value this project will add to the Community. Support may be demonstrated through letters or support or a petition. Total possible points: 15
C.Budget – The budget should be well thought out, reasonable and realistic.
Applicants are encouraged to explore other supplemental funding sources to show diverse support for the project. Total possible points: 10 D.Project Reach – Description of how many people are estimated to benefit from your project. Total possible points: 10
E. Environmental Consciousness –Projects should reflect environmental consciousness regarding materials, energy, and conservation. How will the project reduce waste, reuse materials or resources, and recycle? If not applicable, please explain why.
Total possible points: 5
F. Accessibility – Projects should be as broadly accessible as possible to all Yountville residents. This means creating opportunities for people of all abilities and thinking broadly about how to be widely inclusive, welcoming, and collaborative. Total possible points: 15
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APPLICATION CHECKLIST
Application Form
Detailed Project Budget
Response to Questions
Permission from Property Owner or Authorized Manager
If your project will take place on private property,
please submit documentation demonstrating the
approval or endorsement for the project from the
property owner, including information on both the
length and scope of the use. This may be an
authorization letter from the property owner, an
agreement or a lease.
Permission and Approvals for Town-Owned Property
Does your project require Town permits, approvals,
or involvement? Please identify the permits that are
needed and follow the instructions below. It is the
applicant’s responsibility to obtain all necessary
permits and approvals for the project. An
application may be denied for failure to adequately
research or secure Town approvals.
Use of Parks or Recreation Facilities
Please contact the Parks and Recreation
Department for information on use of a park or
recreation facility.
Public Art Projects
Public Art Projects must be approved by the
Yountville Arts Commission. Please contact the
Yountville Arts Liaison at [email protected].
Special Events
For events taking place on city streets, sidewalks or in a park with over 200 people must apply for a
Special Event Permit. For information, please visit
https://www.townofyountville.com/448/PermitsLicenses
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IMAGINE YOUNTVILLE
GRANT FUND APPLICATION
2027 Funding Period
Project Name: Requested Grant Amount:
$___________ Other Funding
Sources: $___________ TOTAL
Project Cost: $ ___________
Project Physical Address: Group or Organization Name:
How did you hear about this grant program?
Contact Person Name: Contact Person Phone #:
Contact Email: Contact Mailing Address:
Property Owner of Project Site
Name:
Address:
Phone:
Grant Scope: This application packet describes the intended use of the requested grant funds to complete the project identified in the application and the elements listed in the Project Budget. I declare under penalty of perjury, under the laws of the state of California, that the information contained in this Application Packet, including the required attachments, is accurate.
Print Name: _________________________Signature:____________________________ Title: __________________________________ Date________________________ 7 | Page
IMAGINE YOUNTVILLE
GRANT FUND APPLICATION
2027 Funding Period
PROJECT NAME: __________________________________________ BUDGET: List all features, amenities, supplies, and plans.
COST ESTIMATE Requested
Funds
Match
Salaries/Wages (In-Kind Match Only) N/A
Contracted Services
Materials/Supplies
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Printing/Marketing
Rentals
Other
TOTAL REQUEST AMOUNT A.
TOTAL MATCHING FUNDS B.
TOTAL PROJECT COST (A+B) $
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FUNDING SOURCES Date
Committed
Amount
TOTAL $
* Add Additional Pages to Budget if needed
Please answer the following questions as they apply to your project. Responses are limited to 5 pages at 12-point font, including drawings and photographs. Please include page numbers on all pages.
1. Describe your project, including objectives and goals, and explain how your project will meet these goals.
Include the following:
● Who will benefit from the project and how many people are expected to be impacted by the project?
● Describe any approvals and permits needed and obtained for your project.
2. What is your outreach plan? Please explain how your project will be open and accessible to Yountville residents.
3. Describe the community support for your project.
● What organizations, non-profits, and resident groups are involved with the project? ● What roles do they play, and describe their collaboration with the project? ● What other support exists for your project?
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4. Is there ongoing maintenance required for your project? If so, what is the plan for maintenance, and who is going to be responsible?
5. Projects should reflect environmental consciousness regarding materials, energy, and conservation. How will the project reduce waste, reuse materials or resources, and recycle? Please describe how your project will meet this goal.
6. Project Budget: Grant requests may not exceed $ 20,000. Please explain how the requested funds will be used, how the cost estimate was determined, and the status of matching funds.
This section is in addition to the cost estimate form.