T OWN OF YOUNT V ILLE | P UB LIC WOR K S 6 OCTOBER 2026
COMMUNIT Y CENT ER
S hade
S tructure
Council direction and agreement
authorization
October 6, 2026 | Public Works
A permanent s hade feature for the Community Center
outdoor gathering area
1 T OWN OF YOUNT V ILLE | P UB LIC WOR K S 6 OCTOBER 2026 CF-0022 Community Center Enhancements Budget
Budgeted FY 25/26
S hade S ails
• Need identified and funded in
the prior fis cal year
• Shade for the Bud's BBQ area
• Shade for community events
• Shade s tructure that fits the
s ite's look
Cons ultant
P rocurement P roces s
• Scope too s mall to attract
bidders
• Cons ultant recommended
s tructure type
• Sourcewell: USA Shade
Res trictions
Exis ting Infras tructure
• Shade s ails cannot be
attached to the exis ting
building
• A free-s tanding permanent
s tructure is preferred
Current condition: the Bud’s BBQ and gathering area lacks adequate s hade. 2 Progres s from Fis cal Year 2205/26 to Pres ent
Next: Contractor S election Proces s
T OWN OF YOUNT V ILLE | P UB LIC WOR K S 6 OCTOBER 2026 Contractor S election P roces s
Current Contractor providing des ign propos al: US A S hade Developing a Quote
• Staff reached out to multiple companies
• All advis ed agains t bolting into the exis ting
building.
• Standard s hade s ails would require large
s upport pos ts .
3 US A S hade
• USA Shade holds a contract through Sourcewell
• This s atis fies the intent of municipal code YMC
3.32.200
• They reviewed our contract template and can
meet its terms
Sample USA Shade Projects
Sample USA Shade Projects
Sample USA Shade Projects
Des ign Options
• Three des ign options developed
• Shade Sails , Inverted Hexagon, Aquarius
• Pres ented to PRAC on September 17, 2026
Next: Des ign Options Overview
T OWN OF YOUNT V ILLE | P UB LIC WOR K S 6 OCTOBER 2026 Des ign Options Overview
4 COUNCIL DIRECT ION
DES IGN OP T IONS
• Options pres ented to PRAC in September
• Preferred des ign is Aquarius
• 3 Des ign Options .
• Price includes des ign and ins tallation
Aquarius Des ign
• Price: 138,723.48
• Two posts in ground
• Permanent installation
• Preferred by PRAC and staff
Inverted Hexagon Des ign
• Price: 143,244.09
• One pos t in ground
• Permanent Ins tallation
Standard Shade Sail Des ign
• Price: at leas t double the other two options
• Requires 4 to 5 in-ground pos ts
• Permanent ins tallation
• Leas t feas ible option
Next: Des ign Options – S tandard S hade S ails
T OWN OF YOUNT V ILLE | P UB LIC WOR K S 6 OCTOBER 2026 Des ign Options – S tandard S hade S ails
5 Why not S hade S ails ?
• Mos t expens ive
• Additional des ign
• More extens ive cons truction
• Cannot attach to exis ting buildings
• High tens ion attachment required
for s hade s ails .
• Minimum 4 pos ts potentially 5 required
for coverage. Expands footprint of
utility relocation.
Shade Sails at North Park
High Tens ion
Large Pos ts
Next: Des ign Options- Inverted Hexagon
T OWN OF YOUNT V ILLE | P UB LIC WOR K S 6 OCTOBER 2026 Des ign Options- Inverted Hexagon
6 Inverted Hexagon (S econd choice)
• Small footprint but more expens ive
• Shade coverage is les s than the
Aquarius
• Colors recommended by PRAC
• Des ert Sand
• Cedar (dark tan)
• Fabric lifes pan of 15 yrs .
• Es timate cos t for replacement
$3.25 /sf
• Warranty: 12 years for fabric; 25 years
for s tructure
Des ert Sand Cedar ( Dark Tan)
50 ft
24 ft
Plan View: Us able s pace *Renderings not to s cale and s hade layout not accurate.
Next: Des ign Options- Aquarius
T OWN OF YOUNT V ILLE | P UB LIC WOR K S 6 OCTOBER 2026 Des ign Options- Aquarius
7 Aquarius (Firs t choice)
• Larger footprint with 2 pos ts
• More s hade coverage
• Les s expens ive
• Colores recommended by PRAC
• Des ert Sand
• Cedar (dark tan)
• Fabric lifes pan of 15 yrs .
• Es timate cos t for replacement
$3.25 /sf
• Warranty: 12 years for fabric; 25 years
for s tructure
Des ert Sand Cedar ( Dark Tan)
*Renderings not to s cale and s hade layout not accurate. 50 ft
24 ft
Skye Blue Plan View: Us able s pace
Next: P ath to implementation
T OWN OF YOUNT V ILLE | P UB LIC WOR K S 6 OCTOBER 2026 P ath to implementation
Council action advances the project into final des ign and delivery 1 COUNCIL DIRECT ION
→
AGREEMENT ENGINEERED DES IGN INS T ALLAT ION
8 • Select Des ign → → • Authorize contract
• Execute contract
with USA Shade
• Receive final
des ign plans .
• Schedule
ins tallation
COUNCIL DIRECT ION
DES IGN OP T IONS
• Council recommendation on des ign
option and color.
• Work that will be done by Public
Works Staff
• Building Permit application
• Relocate any conflicting utilities
Aquarius Des ign
• Price: 138,723.48
• Two pos ts in ground
• Permanent ins tallation
• Preferred by PRAC and s taff
Inverted Hexagon Des ign
• Price: 143,244.09
• One pos t in ground
• Permanent Ins tallation
Standard Shade Sail Des ign
• Price: minimum double of firs t two
options
• 4 to 5 pos ts in ground
• Permanent Ins tallation
• Leas t feas ible and des ired option
Next: P ath to implementation Cont.
T OWN OF YOUNT V ILLE | P UB LIC WOR K S 6 OCTOBER 2026 P ath to implementation Cont.
Council action advances the project into final des ign and delivery
COUNCIL DIRECT ION
→
2 AGREEMENT
• Finalize contract
with USA Shade
• Set Schedule
→
3 ENGINEERED DES IGN
→
4 INS T ALLAT ION
9 • Select Des ign → → • Authorize contract • Execute contract with USA Shade • Receive final
des ign plans .
• Schedule
ins tallation
Agreement Engineered Des ign
• USA Shade to work on
des ign
• Set Schedule
• Field verify s ite, utilities ,
clearances and foundations .
• Public Works s taff to apply
for building permit.
Ins tallation
• Weather dependent
• Building Department
approval
• Goal: Completion before
Summer 2027
Next: Funding and fis cal impact
T OWN OF YOUNT V ILLE | P UB LIC WOR K S 6 OCTOBER 2026 Funding and fis cal impact
$179,000*
C F - 0022 B UDGET
+ $50,000
FUND 50 T R ANS FER
= $229,000
FINAL CF - 0022 B UDGET
P R OJ ECT B UDGET
Community Center Enhancements CF-0022
*T he project budget als o s upports other Community Center enhancement projects and the current available amount in the project budget is $128,000
10 Next: Decis ion reques ted
T OWN OF YOUNT V ILLE | P UB LIC WOR K S 6 OCTOBER 2026 Decis ion reques ted
COUNCIL ACT ION
Adopt Res olution
• Provide direction on preferred des ign
• Authorize a Profes s ional Services Agreement with USA Shade Inc. for plans , engineering and ins tallation.
• Approve budget adjus tment
11 Next: QUES T IONS
T OWN OF YOUNT V ILLE | P UB LIC WOR K S 6 OCTOBER 2026
QUES T IONS
Town of Yountville
Public Works
12