YREKA CITY COUNCIL
REGULAR MEETING AGENDA
January 4, 2022 – 6:30 P.M.
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.
The full agenda packet can be found on the City’s website: www.ci.yreka.ca.us/AgendaCenter
1. CALL TO ORDER and PLEDGE OF ALLEGIANCE:
2. SPECIAL PRESENTATIONS AND/OR ANNOUNCEMENTS:
This time slot is for informational presentations, appointments, or awardsto be presented by the City Council or to the City Council.
None.
3. PUBLIC COMMENTS:
This is the time for public comments regarding issues or matters not on the agenda but still within the jurisdiction of the City Council of Yreka. Public comments period is not intended to be a “Question and Answer” period or conversations with the Council or City staff. Councilmembers, when recognized by the Mayor, may ask questions of presenter but no action may be taken by the City Council during the public comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda.
• Please speak from the podium.
• Please state your name for the record prior to providing your comments. • Please address the Council as a whole.
• If you have documents to present, please provide a minimum of seven (7) copies. • Please limit your remarks to five (5) minutes.
4. COUNCIL AND STAFF COMMUNICATIONS:
Join this meeting via Zoom:
Link: https://us02web.zoom.us/j/6194957056
Meeting ID# 619-495-7056
Members of the public may also remotely listen to and participate in the meeting via teleconference. If you wish to listen or participate in this meeting through teleconference, simply dial into the conference number below, and enter the meeting ID#.
Conference call in Number: 669-900-6833 (Toll-Free 888 788 0099) “RAISE YOUR HAND” to provide public comment for your desired item. Speakers will be asked to identify themselves.
• Online: If you are online, click on “raise hand” on the bottom of your screen. • Mobile App: In the mobile app, you can raise your hand by tapping the "Raise Hand" option in the "More" tab.
• Telephone: If you are calling in via telephone, to raise your hand, dial *9 (star-nine). Speakers will be called on by the last four digits of their phone number. To unmute yourself dial *6 (star-six).
5. CONSENT AGENDA:
All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, or a member of the public wishes to comment on an item.
a. Approval/ratification of payments issued from November 01, 2021, through December 26, 2021.
b. Approval of Minutes of the regular meeting held December 21, 2021. c. Adopt Resolution extending the suspension of Section 13.76.010 of the Yreka Municipal Code allowing installation of banners on Fairlane Road. d. Waive Full Text Reading of All Ordinances on the Agenda. Ordinances shall be introduced and adopted by title only.
6. OLD BUSINESS:
None.
7. NEW BUSINESS:
a. Discussion and Possible Action – Public Works:
Approval of the Purchase of Cat 926M Wheel Loader as Budgeted in the Fiscal Year 2021-22 Budget.
b. Discussion and Possible Action – Public Works:
Approval of PACE Task Order for Survey, Planning, and Design of Wastewater Treatment Plant Improvements for Potential Grant Application.
c. Discussion and Possible Action – Human Resources:
Direction to Reclassify the Human Resources Analyst Job Classification to a Confidential Management Analyst.
d. Discussion and Possible Action – Human Resources:
Direction to Approve City Manager Agreement and Compensation Benefits.
8. CITY MANAGER/STAFF REPORTS:
City Manager and Staff may make brief announcements or reports at this time.
9. COUNCILMEMBER STATEMENTS AND REQUESTS:
Members of the Council may make brief announcements, reports, or request staff to report to Council on any matter at a subsequent meeting.
10. ADJOURNMENT.
In compliance with the requirements of the Brown Act, notice of this meeting has been posted in a publicly accessible place, 72 hours in advance of the meeting.
All documents produced by the City which are related to an open session agenda item and distributed to the City Council are made available for public inspection in the City Clerk’s Office during normal business hours.
Public Hearings: If, in the future, you wish to challenge in court any of the matters on an agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. Any person seeking to challenge a City Council decision made as a result of a proceeding in which by law a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that action 90 days following the date on which the decision becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure 1094.6 to determine how to calculate when a decision becomes “final.”
"CHALLENGING DECISIONS OF CITY ENTITIES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of Yreka is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing. If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Yreka, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies." The City of Yreka does not discriminate on the basis of race, color, national origin, religion, age, gender, sexual orientation, disability, or any other legally protected classes in employment or provision of services. In compliance with the Americans with Disabilities Act, those requiring accommodations for this meeting should notify the City Clerk 48 hours prior to the meeting at (530) 841-2336 or by notifying the Clerk at [email protected].
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF YREKA HELD IN SAID CITY ON DECEMBER 21, 2021
On the 21st Day of December 2021, the City Council of the City of Yreka met in regular session, and upon roll call, the following were present: Deborah Baird, Joan Smith Freeman, Duane Kegg, Corey Middleton, and Paul McCoy.
5. CONSENT AGENDA:
Mayor Kegg announced that all matters listed under the consent calendar are considered routine and would be enacted by one motion unless any member of the Council wished to remove an item for discussion, or a member of the audience wished to comment on an item:
The City Manager recommended approval of the following consent items:
a. Approval/ratification of payments issued from November 29, 2021, through December 12, 2021.
b. Approval of Minutes of the regular meeting held December 7, 2021. c. Approval of Minutes of the special meeting held December 16, 2021. d. Waive Full Text Reading of All Ordinances on the Agenda. Ordinances shall be introduced and adopted by title only.
Councilmember Freeman recused herself from the Consent Agenda due to a payment received. Councilmember McCoy requested that the Minutes reflect that this payment was not “anything untoward” and was not made in exchange for any services performed by Councilmember Freeman but reimbursement for expenses to attend a League of California Cities meeting.
Following Council discussion, Councilmember McCoy moved to approve the Consent Agenda. Councilmember Baird seconded the motion, and upon roll call, the following voted AYE: Baird, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried.
6. PUBLIC HEARING
a. Discussion and Possible Action – Finance:
Conduct Public Hearing and Adopt a Resolution of the City Council of the City of Yreka approving the Development Impact Fee Reports and Updating the City’s Capital Improvement Plan and Development Impact Fee Program.
Treasurer Rhetta Hogan presented information on this item to the Council.
Following Council discussion, Councilmember Baird moved to approve item #6a.
Councilmember Middleton seconded the motion, and upon roll call, the following voted
AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried.
8. NEW BUSINESS:
a. Discussion and Possible Action – Public Works:
Accept the grant award of $8.5 million from the California Department of Parks and Recreation’s Office of Grants and Local Services to fund the construction of the new Yreka Swim Center and Native Park.
Municipal Projects Manager Arthur Boyd and Robin Richards presented information on this item to the Council.
Following Council discussion, Councilmember Freeman moved to approve item #8a.
Councilmember McCoy seconded the motion, and upon roll call, the following voted AYE:
Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried.
b. Discussion and Possible Action – Finance & Public Works:
Authorize and appropriate $30,294 from the Stewart Trust for purposes of replacing holiday decorations for downtown beautification.
Maintenance Manager Ben Miller presented information on this item to the Council.
Following Council discussion, Councilmember Middleton moved to approve item #8b.
Councilmember Baird seconded the motion, and upon roll call, the following voted AYE:
Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried.
c. Discussion and Possible Action – Human Resources:
Request Direction to Publish Request for Proposals (RFP) and Appropriate $25,000 to Conduct a Compensation Study for the City of Yreka.
Human Resources Director John Elsnab presented information on this item to the Council.
Following Council discussion, Councilmember Baird moved to approve item #8c.
Councilmember McCoy seconded the motion, and upon roll call, the following voted AYE:
Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried.
d. Discussion and Possible Action – Police Department:
Approval of the purchase of encrypted radio equipment and related installation cost for $52,500 and to supplemental appropriate and additional $40,000 from fund balance and transfer from non-capitalized equipment another $12,500 to facilitate the transaction.
Police Chief Mark Gilman presented information on this item to the Council.
Following Council discussion, Councilmember McCoy moved to approve item #8d.
Councilmember Freeman seconded the motion, and upon roll call, the following voted AYE:
Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried.
e. Discussion and Possible Action – Fire Department:
Approval of the purchase of a battery-operated “jaws of life” apparatus for the Yreka Fire Department and supplemental appropriation of an additional $40,000 from Measure H fund reserves to facilitate the purchase.
Fire Chief Jerry Lemos presented information on this item to the Council.
Following Council discussion, Mayor Kegg moved to approve item #8e. Councilmember Middleton seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried. f. Discussion and Possible Action – Fire Department:
Approval of the proposed fuel reduction project around Evergreen Water tank on Yreka City property and authorize City Manager to sign any documents related to this project.
Fire Chief Jerry Lemos presented information on this item to the Council.
Following Council discussion, Councilmember McCoy moved to approve item #8f.
Councilmember Freeman seconded the motion, and upon roll call, the following voted AYE:
Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried.
9. City Manager/Staff Reports:
City Manager and Staff made brief announcements or reports at this time.
10. Council Statements and Requests:
Councilmembers reported on various community events and meetings attended.
11. CLOSED SESSION:
City Attorney Dohn Henion presented information on Closed Session items to the Council.
Following Council discussion, Councilmember McCoy moved to change item #11a from “Evaluation” to “Possible Hiring of City Manager,” finding that it is a matter of an urgent nature which came to the City’s attention after the posting of the City’s agenda, and required action before the next City Council Meeting
Councilmember Middleton seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried.
Council then closed the Open Session portion of the meeting and recessed into Closed Session to discuss the following items:
a. Public Employment (§ 54957)
Public Employee Evaluation, Pursuant to Government Code Section 54957(b) Position affected: City Manager.
b. Conference with Legal Counsel - Anticipated Litigation Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the Government Code: (Number of cases to be discussed – 1 - The names of the parties are not disclosed, as it is believed that that to do so would jeopardize the City's ability to serve process or to conclude existing settlement negotiations to the City's advantage).
12. RETURN TO OPEN SESSION:
The Mayor reconvened the Open Session of the meeting and reported out the following action taken: on the Motion of Councilmember McCoy, seconded by Councilmember Middleton, the City Council authorized the Mayor to execute the employment agreement with Jason Ledbetter for the position of City Manager. The motion passed unanimously.
13. ADJOURNMENT.
There being no further business before the Council the meeting was adjourned.
Attest:
_________________________
Duane Kegg, Mayor
___________________________ Minutes approved by Council, Arthur Boyd, City Clerk Motion January 4, 2021
CITY OF YREKA
CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
Prepared by: Arthur Boyd, City Clerk
Agenda Title: Discussion/Possible Action – Adopt Resolution extending the suspension of Section 13.76.010 of the Yreka Municipal Code allowing installation of banners on Fairlane Road.
Meeting Date: January 4, 2021
Discussion:
On March 21, 2013, the City Council introduced a temporary ordinance allowing banners on Fairlane Road for a period of four months. This ordinance was subsequently adopted and went into effect on May 5, 2013. The four-month time-period could be extended for successive periods not to exceed four months by the City Council adopting a subsequent resolution.
Many banners have now been installed. Representatives from the County Veteran's Service office and Marine Corps League have indicated that they have had a very positive reception to this effort and would like to continue providing this recognition. They have requested another extension.
The resolution attached provides for a 4-month extension.
Fiscal Impact:
The costs of the banner program are covered by the requesting veteran's organizations.
Recommendation and Requested Action:
Adopt the Resolution extending the suspension of Section 13.76.010 of the Yreka Municipal Code, allowing Installation of Banners on Fairlane Road.
RESOLUTION NO. 2022-__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA
EXTENDING THE SUSPENSION OF SECTION 13.76.010 OF THE
YREKA MUNICIPAL CODE, ALLOWING INSTALLATION OF
BANNERS ON FAIRLANE ROAD.
Whereas, on April 4, 2013, the City Council adopted Ordinance No. 834 Temporarily Suspending the Application of Section
13.76.010 of the Yreka Municipal Code on Fairlane Road for a Specified Time Period, and;
Whereas the Ordinance went into effect on May 5, 2013, and; Whereas the Ordinance provides that the initial four-month term may be extended for subsequent four-month periods, and; Whereas, the City has received a request for such extension, NOW THEREFORE BE IT RESOLVED that the suspension of
Section 13.76.010 of the Yreka Municipal Code on Fairlane Road for the installation of Banners is hereby extended from January 7, 2022 to May 7, 2022.
Passed and adopted this 4th day of January 2022, by the following vote:
AYES:
NAYS:
ABSENT:
_______________________
Duane Kegg,
Mayor
Attest: __________________
Arthur Boyd
City Clerk
CITY OF YREKA
CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
Prepared by: Benjamin Miller, Maintenance Manager
AGENDA TITLE: DISCUSSION AND POSSIBLE ACTION: APPROVAL OF THE PURCHASE OF CAT 926M WHEEL LOADER AS BUDGETED IN THE
FISCAL YEAR 2021-22 BUDGET.
Meeting date: January 4, 2021
Discussion:
On September 7th, 2021, Council adopted the City’s budget for fiscal years ending June 30, 2022 and June 30, 2023. The bi-annual budget contemplated financing both a Loader (to replace our 41year-old John Deere 544B) and Patch truck, with an expected overall financing of approximately $450,000 for both apparatuses across the enterprise and street funds.
The Finance department has met with Public Works staff, and due to the delay in acquiring a patch truck and current availability of loader, Finance is recommending outright purchase of the Loader apparatus, spreading costs primarily between the water (45%) and wastewater (35%) and street funds (20%) capital outlay accounts as budgeted. Finance will work with Public Works in evaluating in FY 2022-23, the best way to purchase (or lease purchase) a Patch truck.
For the Wheel Loader, Public works researched product, scheduled equipment demonstrations and received quotes for John Deere 544P, CAT 926M, and Case 621G wheel loaders. Case Machinery was the only company unable to get a loader onsite for us to demonstrate. The CAT 926M loader was not only the lowest cost product but also scored the highest in our Demo Rating.
The quote for the CAT 926M wheel loader is approximately $226,067.95 including tax. An aftermarket snowplow, upgraded front bucket, and cold weather package are included in this quote.
Fiscal Impact:
The cost of a CAT 926M comes in slightly $2,000 higher than budgeted, however we plan on selling our 1980 John Deere 544B loader and expect to receive $15,000 - $20,000 to offset the cost.
Recommendations:
That Council Approve the purchase of CAT 926M Wheel Loader as budgeted in the fiscal year 2021-22 budget.
Pg. 1 of 2
CITY OF YREKA
CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
From: Matthew K. Bray, Director of Public Works
Prepared by: Cynthia Lynch, Municipal Projects Manager
Agenda title: Discussion/Possible Action: Adopt a Resolution Authorizing the City Manager to Execute a Task Order with PACE Engineering to Provide Engineering Services for the Specified Clean Water State Revolving Fund (CWSRF) Wastewater Treatment Plant Project and Authorizing the Finance Director to Amend the Expenditure Budget in the Amount of $319,000
Meeting date: January 4, 2022
Discussion:
In October, City staff met with PACE Engineering at the City wastewater treatment plant (WWTP) to discuss needed improvements. Many of the existing processes and infrastructure at the treatment plant are original to the plant’s construction in 1972 and have reached the end of their useful life. In addition, the WWTP lacks an influent flow meter and a supervisory control and data acquisition (SCADA) system to facilitate operation and monitoring of the plant, and the North Coast Regional Water Quality Control Board has informed the City that action must be taken on installing an influent flow meter.
Some WWTP needs were first identified in the 2007 Treatment & Effluent Disposal Expansion Plan, and a WWTP project completed in 2014 made several of these improvements. Other needed improvements identified in the 2007 plan but not completed as part of the 2014 project were included in the 2019 Master Sewer Plan. Some of the improvements in the proposed construction project would include installing an overall SCADA system and headworks flow metering; replacing aging aerators, the electrical system, the filtration system, and the yard lift system; and expanding and renovating the control building.
PACE has advised City staff that since both federal and state government agencies have made significant infrastructure funding opportunities available in the coming years, it would be prudent to submit an application to the Clean Water State Revolving Fund for grant funds as soon as possible. City staff is requesting authorization to develop the plans and reports necessary to submit a construction grant application for this potential project in accordance with the attached PACE Task Order.
The State Water Board grant programs evaluate and fund projects based on the timing of submissions and project readiness. In the past, the City has used its funds for project preparedness and has been rewarded with grant funds that include reimbursement of the planning work (for example, the E. Lennox Waterline and WTP Filter project). Authorization of this engineering and environmental work is somewhat speculative, but the City stands a good chance Pg. 2 of 2
of receiving a significant wastewater improvement grant upon its completion. Should the City be awarded a grant the costs of these eligible activities would be reimbursed.
Fiscal Impact:
The initial $319,000 for this Task Order would be paid by sewer reserves and reimbursed to the City upon receiving grant funding. Council action to accept the grant funding for the project into the City budget will also be necessary when a funding agreement is received.
Recommendation and Requested Action:
That the Council adopt a resolution authorizing the City Manager to execute a task order with PACE Engineering to provide engineering services for the specified Clean Water State Revolving Fund (CWSRF) Wastewater Treatment Plant Project and authorizing the Finance Director to amend the expenditure budget in the amount of $319,000.
Resolution 2022-___ – PACE Task Order – WWTP Improvements Pg. 1 of 2 RESOLUTION NO 2022-____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA
AUTHORIZING THE CITY MANAGER TO EXECUTE A TASK ORDER WITH
PACE ENGINEERING TO PROVIDE ENGINEERING SERVICES FOR THE
SPECIFIED CLEAN WATER STATE REVOLVING FUND (CWSRF)
WASTEWATER TREATMENT PLANT PROJECT AND AUTHORIZING THE
FINANCE DIRECTOR TO AMEND THE EXPENDITURE BUDGET IN THE AMOUNT OF $319,000
WHEREAS, the City is a municipal corporation with the legal authority to enter into contracts and agreements in the State of California; and WHEREAS, the City has a need for services which can only be performed by licensed Engineers and Surveyors; and
WHEREAS, the City has previously selected PACE Engineering as City Engineer; and
WHEREAS, PACE is qualified to prepare, and is in a position to expeditiously develop the engineering and other elements for a complete sewer improvement construction project; and
WHEREAS, California Government Code Section 4526 allows cities to select licensed professionals to perform specialized engineering work without a Request for Proposals; and
WHEREAS, pursuant to Title 14 of the California Code of Regulations, Section 15061(b)(3) approving agreements is an action exempt from the requirements of the California Environmental Quality Act (CEQA) in that it is not a Project which has the potential for causing a significant effect on the environment. Environmental Review to satisfy CEQA requirements for the project will be completed before construction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YREKA DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. The Council hereby finds and determines that the foregoing recitals are true and correct.
Section 2. The Finance Director is authorized to amend this expenditure into the Sewer Capital Reserves budget.
Section 3. The Task Order for PACE Engineering is approved not to exceed $319,000. The City Manager and all other proper officers and officials of the City are authorized to negotiate and execute agreement amendments which may be necessary, up to 10% of the initial contract.
Resolution 2022-___ – PACE Task Order – WWTP Improvements Pg. 2 of 2 Section 4. The City Manager and all other proper officers and officials of the City are authorized and directed to execute agreements, other documents, and certificates; negotiate changes; and to perform such other acts and deeds, as may be necessary or convenient to effect the purposes of this Resolution and the transactions herein authorized.
Section 5. It is further resolved, if any section, subsection, part, clause, sentence or phrase of this Resolution or the application thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, the validity of the remaining portions of this Resolution, the application thereof, shall not be affected thereby but shall remain in full force and effect, it being the intention of the City Council to adopt each and every section, subsection, part, clause, sentence phrase regardless of whether any other section, subsection, part, clause, sentence or phrase or the application thereof is held to be invalid or unconstitutional.
Section 6. This resolution shall take effect immediately upon its passage.
Passed and adopted on January 4, 2022 by the following vote:
AYES:
NAYS:
ABSENT:
__________________________
Duane Kegg
Mayor of the City of Yreka
______________________________________
Arthur Boyd
City Clerk
IMPROVE DIGESTERS
ADD INFLUENT
FLOW METERS
REHABILITATE & OPTIMIZE CLARIFIERS
REHABILITATE & EXPAND
CHLORINE CONTACT BASIN
REPLACE AERATORS
RELOCATE STORAGE BUILDING
REPLACE
RAS PUMPS
REPLACE CORP YARD
LS W/ PACKAGE LS
EXPAND AND RENOVATE
CONTROL BUILDING
ADD INSTRUMENTATION
& SAFETY EQUIPMENT TO
CHLORINE BUILDING
CONSTRUCT FILTRATION BUILDING
REPLACE (E) DISC FILTRATION
SYSTEM AND CONTROLS
FIGURE 1
DATE: 11/21
JOB # 69.61
PACE
ENGINEERING
REDDING, CALIFORNIA
CITY OF YREKA
WWTP IMPROVEMENTS
1"=40'
ADDITIONAL IMPROVEMENTS:
· INSTALL PLANT WIDE ELECTRICAL IMPROVEMENTS TO
SUPPORT A SCADA SYSTEM, INCLUDING ADDITIONAL
INSTRUMENTATION AND CONTROL EQUIPMENT
· PLANT WIDE ELECTRICAL IMPROVEMENTS
· REPAIRS TO DISPOSAL FIELD SYSTEM
No. Item Quantity Unit Unit Cost1 Total Cost
SCADA Improvements
1 Site Electrical Improvements 1 LS $350,000 $350,000
2 Install WWTP SCADA System 1 LS $205,000 $205,000
Headworks
3 Install RAS & Centrate Flow Meters (Mag Flow Meters) 2 EA $8,000 $16,000 4 Install Influent Flow Meters (Ultrasonic level transmitters) 6 EA $13,000 $78,000 5 Install sharp-crested wier plates 4 EA $3,500 $14,000 6 New flowmeter control panel 1 LS $12,000 $12,000
7 Replace Corp Yard LS 1 LS $80,000 $80,000
Aeration Basin
8 Replace Aerators 6 EA $36,000 $216,000
Secondary Clarifier
9 Replace drive, mechanisms, scum collection facilities 2 EA $380,000 $760,000 10 Install Launder Covers 2 EA $140,000 $280,000
11 Repair Safety Rail 2 EA $12,000 $24,000
12 Replace RAS pumps 4 EA $35,000 $140,000
Chlorine Contact Basin
13 Expand Existing Contact Basin to 4.0 MGD 1 LS $180,000 $180,000 14 Repair Safety Rail 1 LS $10,000 $10,000
15 Modify Effluent Weir 1 LS $18,000 $18,000
16 Relocate Existing Storage Building 1 LS $12,000 $12,000 16 Chlorine Building Safety Improvements 1 LS $10,000 $10,000 17 Chlorine Building Instrumentation 1 LS $20,000 $20,000 Filtration Improvements
18 Filtration Building 1800 SF $500 $900,000
19 Replace existing disc filter 1 LS $400,000 $400,000
20 Replace filter control system 1 LS $75,000 $75,000
Digesters
21 Retrofit Digestors from Coarse-Bubble to Fine-Bubble 2 EA $110,000 $220,000 22 Optimize Digesters 1 LS $350,000 $350,000
Control Building Improvements
23 Expand Control Building 264 SF $500 $132,000
24 Renovate Control Building 1120 SF $300 $336,000
25 Replace & Upgrade Electrical System 1 LS $150,000 $150,000 26 $4,988,000
27 $1,295,000
28 $6,283,000
100 $50,000
200 $90,000
300 $18,000
400 $40,000
500 $101,000
600 $20,000
700 $20,000
800 $10,000
900 $403,000
905 $10,000
910 $30,000
920 $16,000
930 $324,000
940 $368,000
950 $35,000
960 $95,000
970 $40,000
980 $10,000
990 $26,000
$1,706,000
$213,000
$8,202,000
$821,000
$9,023,000
CWSRF Construction Funding Coordination
1. All costs in October 2021 dollars at an ENR index of 12,464.
TOTAL INDIRECT COSTS
Subtotal Project Cost
Project Contingencies @ 10% of Construction Costs
Resident Project Representative @ Full-time for 40 Weeks Construction Engineering Services
Final 100% Design
Permits
Indirect Costs
Preliminary 20% Design
CWSRF Construction Funding Application
Environmental Documentation
Engineering Report
Survey & Mapping
Administration and Legal
O&M Manuals
As-Built (Record) Drawings
Post Construction Services
TABLE 1
CITY OF YREKA
WWTP IMPROVEMENT PROJECT
PRELIMINARY COST ESTIMATE
Construction Costs
Inflation Adder for Construction in 2024 @ 8% Per Year
Subtotal Construction Costs
Labor Code Compliance
Bidding, Contract Award & Execution Services
Construction Survey Staking
Geotechnical Investigation
TOTAL CONSTRUCTION COSTS
TOTAL PROJECT COST
Inflation for Indirect Costs to FY 2023/2024 @ 4% Per Year SCADA/Programming
M:\Jobs\0069 City of Yreka\0069.61 WWTP Improvements\1_Agreements\Proposal\Cost Estimate.xlsx
CITY COUNCIL AGENDA MEMORANDUM
TO: Yreka City Council
FROM:
PREPARED BY:
Randy L. Johnsen, Interim City Manager
John Elsnab, Human Resources Director
AGENDA TITLE: Discussion and Possible Action: Direction to Approve City Manager Agreement and Compensation Benefits
MEETING DATE: January 4, 2022
Discussion:
In June of 2021, the City engaged with Avery Associates to conduct a recruitment for the vacant City Manager position for the City of Yreka. Over the last few months, a thorough selection process was performed, and an applicant named Jason Ledbetter was identified as the top candidate. Mr. Ledbetter brings a diverse skillset of professional experience and education that qualifies for the position of City Manager.
If the employment agreement is approved, Mr. Ledbetter will serve the City as the new City Manager commencing on January 11, 2022. The agreement will be a three-year term through 2025, with the option of the City Council to extend on a yearly basis moving forward. In addition to the standard terms and conditions, the agreement provides the following salary and benefit as follows:
Starting annual salary of $140,000 earned on a pro-rated basis Consideration for annual cost of living adjustment and 5% merit increases approved by the City Council
120 hours of vacation accrued on a pro-rated basis for time worked Annual 56 hours of administrative leave and 24 hours of floating holiday leave per calendar year
40 hours of additional administrative leave at the inception of hire Cal PERS PEPRA retirement benefits at the current contract rate for the City Yreka Management Team Benefits including City paid medical, dental, vision, life insurance, paid holidays, and sick leave
Fiscal Impact:
Estimated compensation for 2022 including City benefits is estimated at $215,897 Recommendation and Requested Action:
Direction to approve the City Manager Agreement with compensation benefits, as well as the appointment of Jason Ledbetter as the City Manager for the City of Yreka. .00