YREKA CITY COUNCIL
SPECIAL MEETING AGENDA
APRIL 5, 2022
CLOSED SESSION: 5:30 pm
REGULAR SESSION: 6:30 pm
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.
The full agenda packet can be found on the City’s website: www.ci.yreka.ca.us/AgendaCenter
1. CALL TO ORDER and PLEDGE OF ALLEGIANCE:
2. PUBLIC COMMENT ON CLOSED SESSION:
3. CLOSED SESSION:
The City Council will recess to Closed Session to discuss the following item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced:
a. Conference with Real Property Negotiations (§ 54956.8) Property: California State Route 3 (SR 3)
Third Party Negotiation: California State Department of Transportation (Caltrans) District 2 City Negotiation: City Manager and City Attorney
Negotiating Parties: City of Yreka and Caltrans
Under Negotiation: Possible purchases and encroachment agreement including price, terms of payment, or both.
b. Conference with Legal Counsel - Anticipated Litigation (§ 54956.9) Property: 1407 Oakview Circle, Yreka CA 96097
Owner: Donovan Hall
Initiation of litigation: Initiate Action for Abating Nuisance Join this meeting via Zoom:
Link: https://us02web.zoom.us/j/6194957056
Meeting ID# 619-495-7056
Members of the public may also remotely listen to and participate in the meeting via teleconference. If you wish to listen or participate in this meeting through teleconference, simply dial into the conference number below, and enter the meeting ID#.
Conference call in Number: 669-900-6833 (Toll-Free 888 788 0099) “RAISE YOUR HAND” to provide public comment for your desired item. Speakers will be asked to identify themselves.
• Online: If you are online, click on “raise hand” on the bottom of your screen. • Mobile App: In the mobile app, you can raise your hand by tapping the "Raise Hand" option in the "More" tab.
• Telephone: If you are calling in via telephone, to raise your hand, dial *9 (star-nine). Speakers will be called on by the last four digits of their phone number. To unmute yourself dial *6 (star-six).
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1 4. OPTIONAL RECESS IF DESIRED:
5. RETURN TO OPEN SESSION AT 6:30 PM:
Announcement of any action taken by the City Council in Closed Session required by the Ralph M. Brown Act. (Government Code Section 54950 et. seq.)
6. PUBLIC COMMENTS:
Citizen participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the City Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks.
Public comments period is not intended to be a “Question and Answer” period or conversations with the Council or City staff.
Councilmembers, when recognized by the Mayor, may ask questions of presenter but no action may be taken by the City Council during the public comment section of the meeting. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. • Please speak from the podium.
• Please state your name for the record prior to providing your comments. • Please address the Council as a whole.
• If you have documents to present, please provide a minimum of seven (7) copies. • Please limit your remarks to five (5) minutes. Time may be limited to a minimum of two (2) minutes at the discretion of the Council in the case of a large number of attendants.
7. PUBLIC COMMENT FOLLOW-UP:
This is the time for City Council or the City Manager to respond to public comments and may direct staff to prepare a report or place an item on a future agenda.
8. CONSENT AGENDA:
All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, a. Approval and Ratification of Payments issued from March 1, 2022, through March 27, 2022. b. Cash and Fiscal Reports:
i. Cash Balances Report – February 2022
ii. Budget of Revenue and Expenditures with Year-to-Date Actuals through February 28, 2022
iii. Fiscal Performance Report as of February 28, 2022
c. Adopt a Resolution for the Acceptance of American Rescue Plan Act (ARPA) Funds Under Final Rule.
d. Approval of the 4/5/2022 City of Yreka Investment Policy for the Fiscal Years Ending 2021- 2022.
e. Approve the Appointment of Mariana M. Trujillo to the Yreka Volunteer Fire Department. f. Approval of Minutes of the Regular Meeting held March 15, 2022. g. Continuation of Urgency Ordinance #864: Fireworks.
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2 h. Continuation of Urgency Resolution #2021-51: Remote Public Meetings. i. Waive Full Text Reading of All Ordinances on the Agenda. Ordinances shall be introduced and adopted by title only.
9. OLD BUSINESS:
a. Discussion and Possible Action – City Manager:
Yreka Swim Center and Native Park.
10. NEW BUSINESS:
a. Discussion and Possible Action – Public Works:
Adopt a Resolution Declaring Two City-Owned Properties as Surplus Land and Authorizing the City Manager or Designee to Take Implementing Actions Necessary to Comply with the Surplus Land Act (Government Code Sections 54220 et seq.). b. Discussion and Possible Action – Public Works:
Adopt a Resolution of the City Council of the City of Yreka Approving Requests Associated with Special Event known as the “Norcal Cross” to be held on May 14, 2022.
11. CITY MANAGER/STAFF REPORTS:
City Manager and Staff may make brief announcements or reports at this time.
12. COUNCILMEMBER STATEMENTS AND REQUESTS:
Members of the Council may make brief announcements, reports, or request staff to report to Council on any matter at a subsequent meeting.
13. ADJOURNMENT.
In compliance with the requirements of the Brown Act, notice of this meeting has been posted in a publicly accessible place, 72 hours in advance of the meeting.
All documents produced by the City which are related to an open session agenda item and distributed to the City Council are made available for public inspection in the City Clerk’s Office during normal business hours.
Public Hearings: If, in the future, you wish to challenge in court any of the matters on an agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. Any person seeking to challenge a City Council decision made as a result of a proceeding in which by law a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that action 90 days following the date on which the decision becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure 1094.6 to determine how to calculate when a decision becomes “final.”
"CHALLENGING DECISIONS OF CITY ENTITIES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of Yreka is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes City of Yreka City Council
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3 final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing. If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Yreka, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies." The City of Yreka does not discriminate on the basis of race, color, national origin, religion, age, gender, sexual orientation, disability, or any other legally protected classes in employment or provision of services. In compliance with the Americans with Disabilities Act, those requiring accommodations for this meeting should notify the City Clerk 48 hours prior to the meeting at (530) 841-2336 or by notifying the Clerk at [email protected].
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50 2021-2022 Operating Budget of Revenue and Expenditures with Year to Date Actual Results February 28, 2022
Fund AnalysisMajor Grp Fund Adopted Operating Budget Year to Date 3 Adopted Operating Budget Year to Date 4 Operating Budget Net Actual
Year to Date
Beginning Working
Capital
Net Actuals
Increase /
(Decrease)
Ending Working
Capital
Current Cash
Balance
Investment in LAIF 00 - - - - - - - - - -
General Operating 01 7,185,170.84 7,184,955.68 4,732,525.40 7,728,737.91 7,921,761.58 5,286,722.51 (554,197.11) (736,805.90) 7,703,268.40 (736,805.90) 6,966,462.50 8,012,753.84 General Operating Fund 7,185,170.84 7,184,955.68 4,732,525.40 7,728,737.91 7,921,761.58 5,286,722.51 (736,805.90) (554,197.11) 7,703,268.40 (736,805.90) 6,966,462.50 8,012,753.84 Gifts Donations 02 - 6,500.00 (6,159.77) 700.00 7,200.00 4,414.80 (700.00) (10,574.57) 41,295.21 (700.00) 40,595.21 30,720.64 YVFD Volunter Fund 03 13,500.00 13,500.00 13,971.51 13,500.00 13,500.00 8,233.71 - 5,737.80 84,776.05 - 84,776.05 87,358.61Trusts -Crandell-Stewart 04 - - 969.74 2,050.00 32,344.00 2,219.50 (32,344.00) (1,249.76) 445,339.11 (32,344.00) 412,995.11 442,801.67 Property Abatement 05 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 4,491.59 - 95,508.41 - 95,508.41 95,508.41 95,508.41 General Fund Reserves 08 - - 2,625.00 - (119,000.00) - 121,625.00 - 1,168,692.34 - 1,168,692.34 1,277,347.34 Reserves for Cap. Outlay 09 - - 72,273.50 - - - - 72,273.50 522,053.74 - 522,053.74 594,327.24 Capital Outlay 10 100,000.00 100,000.00 100,000.00 100,000.00 235,420.00 30,809.72 (135,420.00) 69,190.28 240,615.90 (135,420.00) 105,195.90 309,806.18 Construction Fund 11 - - - - - - - - - - - -
General Fund Debt Servicing 12 126,085.00 126,085.00 126,085.00 126,085.00 126,085.00 23,466.06 102,618.94 - 405,652.84 - 405,652.84 508,271.78 Payroll Clearing 90 - - - - 211,014.91 - (211,014.91) - - - - (546,822.52) General Fund - Restricted or Designated 339,585.00 346,085.00 409,764.98 342,335.00 514,549.00 165,650.29 (168,464.00) 244,114.69 2,908,425.19 (72,955.59) 2,835,469.60 2,799,319.35 Total General Fund 7,524,755.84 7,531,040.68 5,142,290.38 8,071,072.91 8,436,310.58 5,452,372.80 (905,269.90) (310,082.42) 10,611,693.59 (809,761.49) 9,801,932.10 10,812,073.19 Gas Tax & Traffic Cong. 20 909,518.63 909,518.63 755,624.90 909,518.67 1,004,785.67 252,578.13 (95,267.04) 503,046.77 259,605.47 (95,267.04) 164,338.43 927,001.10 Local Transportation 21 200,000.00 200,000.00 (59,236.71) 200,000.00 200,000.00 - (59,236.71) - 373,785.19 - 373,785.19 313,984.38Fines - Traffic Safety 24 67,761.70 67,761.70 60,288.08 67,761.73 67,761.73 37,043.05 (0.03) 23,245.03 227,454.72 (0.03) 227,454.69 250,699.75 Road, Street & Transit - Restricted 1,177,280.33 1,177,280.33 756,676.27 1,177,280.40 1,272,547.40 289,621.18 (95,267.07) 467,055.09 860,845.38 (95,267.07) 765,578.31 1,491,685.23 Total Road, Streets and Transit 1,177,280.33 1,177,280.33 756,676.27 1,177,280.40 1,272,547.40 289,621.18 (95,267.07) 467,055.09 860,845.38 (95,267.07) 765,578.31 1,491,685.23 Fire Assessment Spec. Rev 30 292,500.00 292,500.00 200,925.21 105,726.18 145,726.18 94,790.82 146,773.82 106,134.39 880,425.67 146,773.82 1,027,199.49 966,696.28Landfill Access Fee - Debt Service 31 240,000.00 240,000.00 160,534.86 240,000.01 240,000.01 183,379.24 (0.01) (22,844.38) 390,824.12 (0.01) 390,824.11 343,308.45 Developer Impact Fees 32 16,000.00 16,000.00 48,171.64 9,500.00 9,500.00 - 6,500.00 48,171.64 79,652.80 6,500.00 86,152.80 127,824.44 Special Revenue - Restricted 548,500.00 548,500.00 409,631.71 355,226.19 395,226.19 278,170.06 153,273.81 131,461.65 1,350,902.59 153,273.81 1,504,176.40 1,437,829.17 Total Special Revenue 548,500.00 548,500.00 409,631.71 355,226.19 395,226.19 278,170.06 153,273.81 131,461.65 1,350,902.59 153,273.81 1,504,176.40 1,437,829.17 Spec Grants Capital Outlay 60 1,964,000.00 1,964,000.00 182,394.53 1,964,000.00 1,964,000.00 79,457.32 102,937.21 - 191,456.53 - 191,456.53 (88,519.32) Community Development Grants 65 600.00 600.00 5,597.42 580,750.00 706,100.00 10,385.62 (705,500.00) (4,788.20) 1,101,488.20 (705,500.00) 395,988.20 920,316.71 SUMIT Operating Fund 67 - - - - - - - - 702,929.95 - 702,929.95 702,929.95 Special Grants - Capital Projects 1,964,600.00 1,964,600.00 187,991.95 2,544,750.00 2,670,100.00 89,842.94 (705,500.00) 98,149.01 1,995,874.68 (705,500.00) 1,290,374.68 1,534,727.34 Special Grants - Operating & Capital Projects 1,964,600.00 1,964,600.00 187,991.95 2,544,750.00 2,670,100.00 89,842.94 (705,500.00) 98,149.01 1,995,874.68 (705,500.00) 1,290,374.68 1,534,727.34 Water Operating 70 2,531,452.97 2,531,452.97 1,347,860.72 2,531,452.98 2,531,452.98 1,287,724.80 60,135.92 (0.01) (0.01) 98,107.50 98,107.49 1,052,845.96 Water Capital Projects 71 5,922,452.00 6,122,452.00 287,452.00 5,922,452.00 6,122,452.00 338,258.85 (50,806.85) - - 456,800.54 456,800.54 (50,806.85) Water Debt Servicing 72 356,831.92 356,831.92 349,331.92 349,331.92 349,331.92 36,419.34 312,912.58 7,500.00 7,500.00 1,015,352.43 1,022,852.43 958,976.62 Water Reserves 74 (127,177.89) (127,177.89) 178,191.15 - - - 178,191.15 (127,177.89) (127,177.89) 7,336,431.96 7,209,254.07 7,500,929.10 Water Enterprise 8,683,559.00 8,883,559.00 2,162,835.79 8,803,236.90 9,003,236.90 1,662,402.99 (119,677.90) 500,432.80 8,906,692.43 (119,677.90) 8,787,014.53 9,461,944.83 Sewer Operating 80 2,430,980.29 2,430,980.29 1,147,719.98 2,430,980.31 2,430,980.31 1,266,793.38 (119,073.40) (0.02) 386,294.06 (0.02) 386,294.04 558,300.80 Sewer Capital Outlay 81 3,768,621.00 3,768,621.00 901,630.53 3,768,621.00 3,937,091.00 1,556,511.94 (168,470.00) (654,881.41) 252,725.58 (168,470.00) 84,255.58 (654,881.41) Sewer Debt Servicing 82 263,233.75 263,233.75 (371,763.36) 261,233.75 261,233.75 62,431.02 2,000.00 (434,194.38) 661,004.62 2,000.00 663,004.62 1,404,660.72 Sewer Reserves 84 (181,902.04) (181,902.04) 194,051.50 - - - (181,902.04) 194,051.50 4,584,451.31 (181,902.04) 4,402,549.27 4,719,008.45Sewer Enterprise Fund 6,280,933.00 6,280,933.00 1,871,638.65 6,460,835.06 6,629,305.06 2,885,736.34 (348,372.06) (1,014,097.69) 5,884,475.57 (348,372.06) 5,536,103.51 6,027,088.56 Total Enterprise Funds 14,964,492.00 15,164,492.00 4,034,474.44 15,264,071.96 15,632,541.96 4,548,139.33 (468,049.96) (513,664.89) 14,791,168.00 (468,049.96) 14,323,118.04 15,489,033.39 SUMIT Agency Trust - Cash 92 - - - - - - - - - - - 19,217.58 Agency Funds - - - - - - - - - - - 19,217.58 \
Total Agency Funds - - - - - - - - - - - 19,217.58
All Funds Combined 26,385,913.01 26,179,628.17 10,531,064.75 27,412,401.46 28,406,726.13 10,658,146.31 (2,020,813.12) (127,081.56) 29,610,484.24 (1,925,304.71) 27,685,179.53 30,784,565.90 Excess of Rev over Exp.-Surplus/ Based on Operating Budget R E V E N U E E X P E N S E (Deficit)
Approval:______________________________________________________Duane Kegg, Mayor City of Yreka City Council
3/29/2022 11:16 AM
Regular Meeting April 05, 2022
51 City of Yreka Financial Statement Groupings
Summary FY 21-22 YTD Fiscal Performance
as of February 28, 2022
ACCOUNT DESCRIPTION Adopted Bdgt Current Period Favorable or (Unfavorable)
Revised Operating
Bdgt
1. GENERAL FUNDSRevenue
801 REVENUE: PROP TAXES 1,158,650.00 1,158,650.00 718,419.41 -440,230.59807 MVLF IN LIEU 650,000.00 345,783.23 -304,216.77 650,000.00810 SALES TAX 3,500,000.00 2,267,661.24 -1,232,338.76 3,500,000.00813 REVENUE: TOT TAXES 825,000.00 670,329.80 -154,670.20 825,000.00814 REVENUE: FRANCHISE FEES 280,000.00 216,444.52 -63,555.48 280,000.00815 REVENUE - LICENSES AND PERMITS 187,900.00 134,354.96 -53,545.04 187,900.00825 REVENUE - FINES & FORFEITURES 250.00 -2,616.68 -2,866.68 250.00830 REVENUE - USE OF MONEY & PROPERTY 70,800.00 3,343.35 -67,456.65 70,800.00850 REVENUE - INTERGOVERNMENTAL 344,033.84 385,608.91 35,290.23 350,318.68870 REVENUE - USER FEES AND CHARGES 45,825.00 53,039.59 7,214.59 45,825.00880 ICA ALLOCATION 445,797.00 296,000.00 -149,797.00 445,797.00882 REVENUE - OTHER 16,500.00 53,422.05 36,922.05 16,500.00883 GAIN (LOSS) ON SALE OF ASSETS 0.00 0.00 0.00 0.00898 INTERFUND TRANSFERS 0.00 500.00 500.00 0.00
1. GENERAL FUNDS Revenue Totals 7,524,755.84 7,531,040.68 5,142,290.38 -2,388,750.30Expense 100 MAYOR, COUNCIL, CITY MANAGER, CLERK 434,905.62 447,405.62 231,253.19 216,152.43110 EXP. GENERAL GOVERNMENT 1,017,347.28 1,024,218.10 144,852.85 1,169,070.95130 PUBLIC SAFETY CODE ENFORCEMENT 221,898.63 84,579.90 144,818.73 229,398.63 Tuesday, March 29, 2022 Page 1 of 8
City of Yreka City Council Regular Meeting April 05, 2022 52 ACCOUNT DESCRIPTION Adopted Bdgt Current Period Favorable or (Unfavorable)
Revised Operating
Bdgt
200 PUBLIC SAFETY - POLICE 3,733,037.46 3,737,537.46 2,165,333.02 1,572,204.44210 PUBLIC SAFETY - FIRE 680,531.59 298,975.71 381,555.88 680,531.59220 PLANNING AND DEVELOPMENT 550,430.19 333,093.87 258,130.32 591,224.19300 PUBLIC WORKS - ENGINEERING AND ADMIN 122,679.86 47,562.72 75,117.14 122,679.86350 PUBLIC WORKS - MECHANICAL MAINT (ELIM) 0.01 349,645.43 -349,645.42 0.01370 PUBLIC WORKS - SERVICE CENTER (ELIM) 0.00 44,061.97 -44,061.97 0.00400 CULTURAL & REC - PARKS AND REC 586,650.94 297,105.42 301,845.52 598,950.94645 CAPITAL OUTLAY 47,500.00 3,071.08 180,348.92 183,420.00740 PRINCIPAL ON LT DEBT 34,000.00 0.00 34,000.00 34,000.00745 INTEREST ON LT DEBT 92,085.00 23,466.06 68,618.94 92,085.00760 INTERFUND TRANSFERS 550,006.33 550,006.33 0.00 550,006.33
1. GENERAL FUNDS Expense Totals 8,071,072.91 8,436,310.58 5,452,372.80 2,983,937.781. GENERAL FUNDS Net Position Change -546,317.07 -905,269.90 -310,082.42 595,187.48 Tuesday, March 29, 2022 Page 2 of 8
City of Yreka City Council Regular Meeting April 05, 2022 53 ACCOUNT DESCRIPTION Adopted Bdgt Current Period Favorable or (Unfavorable)
Revised Operating
Bdgt
Summary for 'Auditor Fund' = 1. GENERAL FUNDS (966 detail records)2. STREETS FUNDSRevenue 825 REVENUE - FINES & FORFEITURES 15,000.00 15,000.00 8,050.35 -6,949.65830 REVENUE - USE OF MONEY & PROPERTY 3,500.00 2,334.90 -1,165.10 3,500.00850 REVENUE - INTERGOVERNMENTAL 608,774.00 196,284.69 -412,489.31 608,774.00882 REVENUE - OTHER 0.00 0.00 0.00 0.00898 INTERFUND TRANSFERS 550,006.33 550,006.33 0.00 550,006.33
2. STREETS FUNDS Revenue Totals 1,177,280.33 1,177,280.33 756,676.27 -420,604.06Expense 300 PUBLIC WORKS - ENGINEERING AND ADMIN 61,337.08 61,337.08 27,691.87 33,645.21310 PUBLIC WORKS - STREET MAINTENANCE 437,940.94 106,140.83 427,067.11 533,207.94311 PUBLIC WORKS - STREET SWEEPING 82,558.52 34,093.57 48,464.95 82,558.52312 PUBLIC WORKS - STREET LIGHTING 56,044.98 31,356.49 24,688.49 56,044.98313 PUBLIC WORKS - WEED CONTROL STREETS 10,995.72 387.03 10,608.69 10,995.72314 PUBLIC WORKS - PUBLIC PARKING LOTS 2,373.41 1,474.35 899.06 2,373.41320 PUBLIC WORKS - TRAFFIC SAFETY 67,761.73 67,761.73 37,043.05 30,718.68340 TRANSPORTATION 200,000.00 0.00 200,000.00 200,000.00390 PUBLIC WORKS - STORM DRAINS 170,768.02 51,433.99 119,334.03 170,768.02645 CAPITAL OUTLAY 40,000.00 0.00 85,000.00 85,000.00740 PRINCIPAL ON LT DEBT 45,000.00 0.00 0.00 0.00745 INTEREST ON LT DEBT 2,500.00 0.00 2,500.00 2,500.00
2. STREETS FUNDS Expense Totals 1,177,280.40 1,272,547.40 289,621.18 982,926.222. STREETS FUNDS Net Position Change -0.07 -95,267.07 467,055.09 562,322.16 Tuesday, March 29, 2022 Page 3 of 8
City of Yreka City Council Regular Meeting April 05, 2022 54 ACCOUNT DESCRIPTION Adopted Bdgt Current Period Favorable or (Unfavorable)
Revised Operating
Bdgt
Summary for 'Auditor Fund' = 2. STREETS FUNDS (296 detail records)3. SPECIAL REVENUE FUNDSRevenue 811 OTHER TAXES 290,000.00 290,000.00 198,915.00 -91,085.00815 REVENUE - LICENSES AND PERMITS 16,000.00 47,862.68 31,862.68 16,000.00830 REVENUE - USE OF MONEY & PROPERTY 2,500.00 2,319.17 -180.83 2,500.00870 REVENUE - USER FEES AND CHARGES 240,000.00 160,534.86 -79,465.14 240,000.00
3. SPECIAL REVENUE FUNDS Revenue Totals 548,500.00 548,500.00 409,631.71 -138,868.29Expense 100 COLLECTION EXPENSE 65,000.01 65,000.01 8,379.24 56,620.77210 PUBLIC SAFETY - FIRE 15,000.00 3,000.00 12,000.00 15,000.00645 CAPITAL OUTLAY 0.00 38,867.18 1,132.82 40,000.00740 PRINCIPAL ON LT DEBT 184,475.24 147,669.44 36,805.80 184,475.24745 INTEREST ON LT DEBT 81,250.94 80,254.20 996.74 81,250.94760 INTERFUND TRANSFERS 9,500.00 0.00 9,500.00 9,500.00
3. SPECIAL REVENUE FUNDS Expense Totals 355,226.19 395,226.19 278,170.06 117,056.133. SPECIAL REVENUE FUNDS Net Position Change 193,273.81 153,273.81 131,461.65 -21,812.16 Tuesday, March 29, 2022 Page 4 of 8
City of Yreka City Council Regular Meeting April 05, 2022 55 ACCOUNT DESCRIPTION Adopted Bdgt Current Period Favorable or (Unfavorable)
Revised Operating
Bdgt
Summary for 'Auditor Fund' = 3. SPECIAL REVENUE FUNDS (40 detail records)4. CAPITAL & CDBG GRANTSRevenue 600 COMMUNITY DEVELOPMENT 250,000.00 250,000.00 247.05 -249,752.95645 CAPITAL OUTLAY 286,000.00 0.00 -286,000.00 286,000.00830 REVENUE - USE OF MONEY & PROPERTY 600.00 5,597.42 4,997.42 600.00850 REVENUE - INTERGOVERNMENTAL 1,428,000.00 182,147.48 -1,245,852.52 1,428,000.00
4. CAPITAL & CDBG GRANTS Revenue Totals 1,964,600.00 1,964,600.00 187,991.95 -1,776,608.05Expense 220 PLANNING AND DEVELOPMENT 185,000.00 185,000.00 19,147.85 165,852.15300 PUBLIC WORKS - ENGINEERING AND ADMIN 0.00 0.00 0.00 0.00600 COMMUNITY DEVELOPMENT 330,750.00 44,945.93 285,804.07 330,750.00645 CAPITAL OUTLAY 2,029,000.00 25,749.16 2,128,600.84 2,154,350.00
4. CAPITAL & CDBG GRANTS Expense Totals 2,544,750.00 2,670,100.00 89,842.94 2,580,257.064. CAPITAL & CDBG GRANTS Net Position Change -580,150.00 -705,500.00 98,149.01 803,649.01 Tuesday, March 29, 2022 Page 5 of 8
City of Yreka City Council Regular Meeting April 05, 2022 56 ACCOUNT DESCRIPTION Adopted Bdgt Current Period Favorable or (Unfavorable)
Revised Operating
Bdgt
Summary for 'Auditor Fund' = 4. CAPITAL & CDBG GRANTS (174 detail records)5. WATER FUNDSRevenue 645 CAPITAL OUTLAY 2,500,000.00 2,700,000.00 0.00 -2,700,000.00830 REVENUE - USE OF MONEY & PROPERTY 85,000.00 -4,497.52 -89,497.52 85,000.00850 REVENUE - INTERGOVERNMENTAL 3,135,000.00 24,148.46 -3,110,851.54 3,135,000.00870 REVENUE - USER FEES AND CHARGES 2,956,059.00 2,143,554.10 -812,504.90 2,956,059.00882 REVENUE - OTHER 0.00 -369.25 -369.25 0.00898 INTERFUND TRANSFERS 7,500.00 7,500.00 0.00 -7,500.00
5. WATER FUNDS Revenue Totals 8,683,559.00 8,883,559.00 2,162,835.79 -6,720,723.21Expense 100 COLLECTION EXPENSE 249,793.38 249,793.38 155,543.33 94,250.05300 ENGINEERING 249,394.98 104,231.84 145,163.14 249,394.98500 WATER DISTRIBUTION EXPENSE 857,575.34 237,539.95 620,035.39 857,575.34510 WATER TREATMENT AND CONSERVATION 848,578.28 469,082.62 379,495.66 848,578.28510 COST OF POWER AND WATER 283,000.00 169,327.06 113,672.94 283,000.00645 CAPITAL OUTLAY 5,736,296.00 5,936,296.00 338,258.85 5,598,037.15740 PRINCIPAL ON LT DEBT 216,835.13 0.00 216,835.13 216,835.13745 INTEREST ON LT DEBT 132,496.79 36,419.34 96,077.45 132,496.79799 ICA EXPENSE 229,267.00 152,000.00 77,267.00 229,267.00
5. WATER FUNDS Expense Totals 8,803,236.90 9,003,236.90 1,662,402.99 7,340,833.915. WATER FUNDS Net Position Change -119,677.90 -119,677.90 500,432.80 620,110.70 Tuesday, March 29, 2022 Page 6 of 8
City of Yreka City Council Regular Meeting April 05, 2022 57 ACCOUNT DESCRIPTION Adopted Bdgt Current Period Favorable or (Unfavorable)
Revised Operating
Bdgt
Summary for 'Auditor Fund' = 5. WATER FUNDS (271 detail records)6. SEWER FUNDSRevenue 830 REVENUE - USE OF MONEY & PROPERTY 37,931.00 37,931.00 -3,824.77 -41,755.77850 REVENUE - INTERGOVERNMENTAL 500,000.00 0.00 -500,000.00 500,000.00870 REVENUE - USER FEES AND CHARGES 2,741,002.00 1,875,463.42 -865,538.58 2,741,002.00882 REVENUE - OTHER 3,000,000.00 0.00 -3,000,000.00 3,000,000.00883 GAIN (LOSS) ON SALE OF ASSETS 0.00 0.00 0.00 0.00898 INTERFUND TRANSFERS 2,000.00 2,000.00 0.00 -2,000.00
6. SEWER FUNDS Revenue Totals 6,280,933.00 6,280,933.00 1,871,638.65 -4,409,294.35Expense 100 COLLECTION EXPENSE 229,793.38 229,793.38 141,036.18 88,757.20300 ENGINEERING 236,394.98 107,668.90 128,726.08 236,394.98510 COST OF POWER AND WATER 221,000.00 119,883.46 101,116.54 221,000.00550 WASTEWATER COLLECTION EXPENSE 682,189.51 208,656.60 473,532.91 682,189.51560 WASTEWATER TREATMENT EXPENSE 859,516.44 545,548.24 441,568.20 987,116.44645 CAPITAL OUTLAY 3,809,177.00 3,850,047.00 1,557,004.00 2,293,043.00740 PRINCIPAL ON LT DEBT 85,000.00 0.00 85,000.00 85,000.00745 INTEREST ON LT DEBT 121,233.75 61,938.96 59,294.79 121,233.75799 ICA EXPENSE 216,530.00 144,000.00 72,530.00 216,530.00
6. SEWER FUNDS Expense Totals 6,460,835.06 6,629,305.06 2,885,736.34 3,743,568.726. SEWER FUNDS Net Position Change -179,902.06 -348,372.06 -1,014,097.69 -665,725.63 Tuesday, March 29, 2022 Page 7 of 8
City of Yreka City Council Regular Meeting April 05, 2022 58 ACCOUNT DESCRIPTION Adopted Bdgt Current Period Favorable or (Unfavorable)
Revised Operating
Bdgt
Summary for 'Auditor Fund' = 6. SEWER FUNDS (243 detail records) Grand Total 1,232,773.29 2,020,813.12 127,081.56 -1,893,731.56 Tuesday, March 29, 2022 Page 8 of 8
City of Yreka City Council Regular Meeting April 05, 2022 59 RESOLUTION NO. 2022-10
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA
approves recognition American Rescue Plan Act funds as revenue loss WHEREAS, the American Rescue Plan Act of 2021 (ARPA)
appropriates $19.53 billion to states for distribution to local governments serving a population under 50,000; and
WHEREAS, the City of Yreka is expected to receive $1,798,465 in two installments under the ARPA, to be obligated by December 31, 2024; and
WHEREAS, the Final Rule issued by United States Department of Treasury allows for recognition of funds as revenue loss using a “standard allowance” of up to $10 million; and
NOW, THEREFORE, the City Council of Yreka does hereby resolve, the funds for the ARPA will be used as replacement for lost revenue for government services as described in the guidelines established by the Department of Treasury under the “standard allowance” clause.
Passed and adopted this _____day of ______ 2022, by the following vote:
AYES:
NAYS:
ABSENT:
_______________________
Duane Kegg, Mayor
Attest:
Arthur Boyd,
City Clerk
City of Yreka City Council
Regular Meeting April 05, 2022
60 CITY OF YREKA INVESTMENT POLICY ‐ Dated 4/05/2022
INVESTMENT POLICY
Fiscal Years Ending
2021-2022
City of Yreka City Council
Regular Meeting April 05, 2022
61 CITY OF YREKA INVESTMENT POLICY ‐ Dated 4/05/2022
2 CITY OF YREKA
INVESTMENT POLICY
Dated 4/05/22
I. PURPOSE
This statement is intended to provide guidelines for the prudent investment of the City's surplus money in its treasury (hereinafter “Investment Cash”) and to outline policies for maximizing the efficiency of the City's Investment Cash management system. The ultimate goal is to enhance the economic status of the City while protecting its pooled Investment Cash.
II. POLICY
It is the policy of the City of Yreka to invest public funds in a manner which will provide a sound investment return with maximum security while meeting the daily cash flow demands of the entity and conforming to all state and local statutes governing the investment of public funds. The City of Yreka’s investment policy has three objectives: (1) protect principal, (2) provide for liquidity needs, and (3) obtain the most reasonable rate of return possible within the first two objectives. The City operates its investment activities under the “prudent investor” standard (see discussion below). This affords a broad spectrum of investment opportunities so long as the investment is deemed prudent and is permissible under current state and local law.
III. SCOPE
This investment policy applies to all liquid financial assets of the City of Yreka.
IV. PRUDENT INVESTOR STANDARD
The City Council and all persons authorized to make investment decisions on behalf of the City are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, prudence, and diligence considering existing circumstances, general economic conditions and the anticipated needs of the City, to safeguard the principal and maintain the liquidity needs of the City. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.
It is the City's full intent, at the time of purchase, to hold all investments until maturity to ensure the return of all invested principal dollars. However, it is realized that market prices of securities will vary depending on economic and interest rate conditions at any point in time. It is further recognized, that in a well-diversified investment portfolio, occasional measured losses are inevitable due to economic, bond market or individual security credit analysis. These occasional losses must be considered within the context of the overall investment program objectives and the resultant long term rate-of-return.
The City Treasurer and other individuals assigned to manage the investment portfolio, acting within the intent and scope of the investment policy and other written procedures and exercising due diligence, shall be relieved of personal responsibility and liability for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments.
City of Yreka City Council
Regular Meeting April 05, 2022
62 CITY OF YREKA INVESTMENT POLICY ‐ Dated 4/05/2022
V. OBJECTIVES
The City's cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest Investment Cash to the fullest extent possible. The City strives to obtain the most reasonable yield possible as long as investments meet the criteria for safety and liquidity.
Safety
Safety of principal is the foremost objective of the investment program. Investments of the City shall be undertaken in a manner which seeks to ensure the preservation of principal in the overall portfolio. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. Risk associated with an investment refers to the potential loss of principal, interest or a combination of both. The City shall seek to preserve principal by mitigating the two types of risk - credit risk and market risk.
Credit risk - Defined as the risk of loss due to failure of the issuer of a security. Credit risk shall be mitigated by investing in investment grade securities and by diversifying the investment portfolio so that the failure of any one issuer does not unduly harm the City's cash flow.
Market Risk - Defined as market value fluctuations due to overall changes in the general level of interest rates. Market risk shall be mitigated by limiting the weighted average maturity of the City's investment portfolio to three and one-half years, the maximum maturity of any one security to five years, and structuring the portfolio based on historic and current cash flow analysis eliminating the need to sell securities prior to maturity.
Liquidity
The City's investment portfolio shall remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated. This goal shall be achieved by maintaining a prudent portion of the City’s portfolio in liquid, short-term instruments which can readily be converted to cash if necessary.
Return on Investment
The City’s investment portfolio shall be designed with the objective of attaining a sound rate of return throughout budgetary and economic cycles, commensurate with the City’s investment risk constraints and the cash flow characteristics of the portfolio. The City will attempt to obtain the most reasonable yield possible when selecting an investment, provided the criteria for safety and liquidity are met.
VI. DELEGATION OF AUTHORITY
In accordance with California Government Code Section 53607, the Yreka City Council has authorized the City Treasurer to invest on behalf of the City, to manage the City’s investment program consistent with this investment policy, and to maintain a system of internal controls to regulate investment activities.
City of Yreka City Council
Regular Meeting April 05, 2022
63 CITY OF YREKA INVESTMENT POLICY ‐ Dated 4/05/2022
VII. PUBLIC TRUST
All participants in the investment process shall act as custodians of public funds. Investment officials (City Manager and City Treasurer) shall recognize that the investment portfolio is subject to public review and evaluation. The overall program shall be designed and managed with a degree of professionalism that is worthy of the public trust. In a diversified portfolio it must be recognized that occasional measured losses are inevitable, and must be considered within the context of the overall portfolio's investment return, provided that adequate diversification has been implemented.
VIII. ETHICS AND CONFLICTS OF INTEREST
Officials involved in the investment process shall refrain from personal business activity that conflicts with proper execution of the investment program, or impairs their ability to make impartial investment decisions. Additionally the City Treasurer (Finance Director) and other key personnel are required to annually file applicable financial disclosures as required by the Fair Political Practices Commission (FPPC).
IX. QUALIFIED BROKER/DEALERS
The City shall transact business only with qualified banks, savings and loans, and broker/dealers.
Investment staff shall investigate dealers who wish to do business with the City to determine that they are adequately capitalized, have no pending legal action against the firm or the individual broker and that they participate in markets appropriate to the City's needs.
The City shall send a copy of the current investment policy to all broker/dealers approved to do business with the City. Confirmation of receipt of this policy shall be considered evidence that the dealer understands the City's investment policies and intends to sell the City only appropriate investments authorized by this investment policy.
X. AUTHORIZED INVESTMENTS
Investment of City funds is governed by the California Government Code Sections 53600 et. seq.
Within the context of code limitations, the following investments and their respective additional limitations are authorized:
1. United States Treasury Bills, Bonds, and Notes are those for which the full faith and credit of the United States are pledged for payment of principal and interest. There is no percentage limitation of the portfolio which can be invested in this category.
2. Federal Agency or United States government-sponsored enterprise obligations, participations or other instruments issued by the Government National Mortgage Association (GNMA), the Federal Farm Credit System (FFCB), the Federal Home Loan Bank Board (FHLB), the Federal National Mortgage Association (FNMA), and the Federal Home Loan Mortgage Association (FHLMC) whose principal and interest is fully guaranteed by federal agencies or United States government-sponsored enterprises. Instruments are limited to a maximum of 15 percent of the total portfolio invested with any one issuer and with a maximum maturity of five years.
City of Yreka City Council
Regular Meeting April 05, 2022
64 CITY OF YREKA INVESTMENT POLICY ‐ Dated 4/05/2022
3. Local Agency Investment Fund (LAIF) which is a State of California managed investment pool may be used up to the maximum permitted by California State Government Code, Title 2, Division 4, Part 2, Chapter 2, Article 11, commencing with section 16429.1.
Investments detailed in items 4 through 11 are further restricted to a maximum of 15 percent of the City’s Investment Cash, at the time of purchase, in any one issuer name unless further restricted by this policy. A five year maximum maturity limitation is applicable unless further restricted by this policy.
4. Bankers Acceptances: Bills of exchange or time drafts drawn on and accepted by commercial banks which are eligible for purchase by the Federal Reserve System are known as bankers acceptances. Purchases of these instruments may not exceed 180 banker's days maturity or 40 percent of an agency's surplus funds. A maximum of 30 percent may be invested in the bankers acceptances of any one commercial bank.
5. Commercial paper of “prime” quality of the highest ranking or of the highest letter and numerical rating of P1/A1 or A1+/F1 or F1+ as provided for by Moody’s Investors Service, Inc., Standard and Poor’s Corporation, or Fitch Ratings. Additionally, the entity issuing the commercial paper must have a long term credit rating of A2/A/A by one of either Moody’s Investors Service, Inc., Standard and Poor’s Corporation, or Fitch Ratings, respectively. Purchases of commercial paper may not exceed 25% of the City’s Investment Cash, nor may those purchases exceed 270 days to maturity, nor represent more than 10% of the outstanding paper of the issuing corporation.
Investment in any one institution may not exceed more than 10% of the City’s Investment Cash at the time of purchase.
6. Negotiable certificates of deposit issued by nationally or state chartered banks or state or federal savings institutions. Purchases of negotiable certificates of deposit may not exceed 30% of the City’s Investment Cash at the time of purchase. Investment in any one institution may not exceed more than 5% of the City’s Investment Cash at the time of purchase. Negotiable certificates of deposit shall not exceed the amount federally insured, by any single issuer, and is currently $250,000. NCDs are considered liquid, trading actively in the secondary market.
7. Repurchase agreements which specify terms and conditions may be transacted with banks and broker/dealers. Investment in repurchase agreements may not exceed 20% of the City’s Investment Cash at the date entered into. The maturity of the repurchase agreements shall not exceed 90 days. The market value of the securities used as collateral for the repurchase agreements shall be monitored by the investment staff and shall not be allowed to fall below 102% of the value of the repurchase agreement. A Master Repurchase Agreement must be executed with the bank or dealer prior to investing in a Repurchase Agreement. The City may enter into Repurchase Agreements only with primary dealers of the Federal Reserve Bank of New York. The City will have specific written agreements with each firm with which it enters into Repurchase Agreements. Reverse purchase agreements are not allowed.
Collateral restrictions: Only U.S. Treasury securities or Federal Agency securities, as described in X. 1. and 2 will be acceptable collateral. All securities underlying Repurchase Agreements must be delivered to the City’s custodian bank by book entry, physical delivery, or by a third party custodial agreement. The total of all collateral for each Repurchase Agreement must equal or exceed, on the basis of market value, 102 percent of the funds borrowed against those securities. For any Repurchase Agreement with a term of more than one day, the value of the underlying securities must City of Yreka City Council
Regular Meeting April 05, 2022
65 CITY OF YREKA INVESTMENT POLICY ‐ Dated 4/05/2022
be reviewed on a weekly basis and the value of the underlying securities brought back up to 102 percent no later than the next business day. Market value must be calculated each time there is a substitution of collateral. The City or its trustee shall have a perfected first security interest under the Uniform Commercial Code in all securities subject to Repurchase Agreement.
8. Time deposits, non-negotiable and are restricted to $250,00 per entity concentration, the federally insured limit. Time deposits may be purchased through banks or savings and loan associations.
Since time deposits are not liquid, no more than 25% of the investment portfolio may be invested in this investment type. Investment in any one institution may not exceed more than 5% of the City’s Investment Cash at the time of purchase.
9. Demand Deposit Accounts are cash concentrations held with the City’s depository institution in excess of $250,000, the general collateralization level shall be 110% of the amount invested, and if the security used for collateral is a mortgage backed security, the collateralization level shall be 150% of the amount invested (government code sec. 53652).
10. Medium Term Corporation Notes, with a maximum maturity of five years may be purchased.
Securities eligible for investment shall be rated A2/A/A or better by at least one of either Moody's, Standard & Poor's or Fitch Ratings, respectively. Purchase of medium term notes may not exceed 30% of the City’s Investment Cash at the time of purchase and no more than 15% of the City’s Investment Cash, at the time of purchase, may be invested in notes issued by one corporation.
Commercial paper holdings, as identified by item 6 in this section, should also be included when calculating the 15% limitation.
11. Money Market Accounts: Shares of beneficial interest issued by diversified management companies may have no more than 10% of total assets in any one mutual fund investing in instruments as authorized above. Various daily cash funds administered for or by trustees, paying agents and custodial banks contracted by the City of Yreka may be purchased as allowed under State of California Government Code. Only funds holding U.S. Treasury or government agency obligations can be utilized. Investment in money market and mutual funds may not exceed 20% of the City’s Investment Cash at the time of purchase.
Shares of beneficial interest (mutual funds) issued by diversified management companies investing in securities/obligations authorized by California Government Code Sections 53600, et. seq., and complying with Section 53630, are permitted investments. Section 53601 (k) further defines requirements. A maximum of 15 percent of the portfolio may be so invested.
12. Municipal Securities of any California Local Agency including bonds, notes, warrants, or other indebtedness, provided the issuer has a minimum credit rating of A2/A/A by either Moody’s, Standard & Poor’s or Fitch Ratings. The City may also purchase its own issued debt, but may not resell its own debt before maturity without first obtaining a tax exempt redetermination opinion from legal counsel. Purchases of Municipal Securities shall not exceed 20% of the City’s investment portfolio at the time of purchase. Investment in any one issuer shall not exceed 5% at the time of purchase. Maturity shall be limited to a maximum of 60 months from the date of purchase.
Purchases of Municipal Securities of any local agency outside of California are not permitted.
13. Municipal Securities of the State of California, or any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of the City of Yreka City Council
Regular Meeting April 05, 2022
66 CITY OF YREKA INVESTMENT POLICY ‐ Dated 4/05/2022
State of California, or any of the other 49 states, in addition to California. Provided the issuer has a minimum credit rating of A2/A/A by either Moody’s, Standard & Poor’s or Fitch Ratings.
Ineligible investments, those that are not described herein, including but not limited to, common stocks or long term (over five years in maturity) notes and bonds, are prohibited from use in this portfolio. Additionally, the Treasurer shall not invest in reverse floaters, range notes, or interest only strips that are derived from a pool of mortgages, nor may the treasurer invest in any security that could result in zero interest accrued if held to maturity.
Following is a table summarizing allowable investments for the City:
INVESTMENT TYPE
MAXIMUM % OF
PORTFOLIO
MINIMUM QUALITY
REQUIREMENTS
U.S. Treasury Bills, Notes and Bonds 0 to 100% None
Federal Agency/U.S. Government- sponsored
obligations 0 to 100% None
Local Agency Investment Fund (LAIF)
Per Govt. Code
16429.1
None
Bankers’ Acceptances 0 to 40% (30% per agency) None
Commercial Paper 0 to 25%
Credit rating of P1/A1 or
A1+/F1 or F1+ or higher by
Moody’s, S&P or Fitch
Certificates of Deposit 0 to 30%
National or State- chartered
banks or Fed. Savings
institutions
Repurchase Agreements 0 to 20% None
Time Deposits 0 to 25% None
Medium Term Corporation Notes 0 to 30% A/A2/A or better Money Market and Mutual Funds 0 to 20%
Only funds holding U.S.
Treasury or Govt. agency
obligations may be used
Municipal Securities (50 States or
California Local Agencies)
0 to 20%
Minimum A2/A/A credit
rating by Moody’s, S&P or
Fitch
XI. COLLATERALIZATION
Collateral shall be held by an independent third party with whom the entity has a current custodial agreement and the right of collateral substitution is granted. In order to conform with the provisions of the Federal bankruptcy code which provides for liquidation of securities held as collateral, the only securities acceptable as collateral shall be certificates of deposit, commercial paper, eligible bankers' acceptances, medium term notes or securities that are the direct obligations of, or are fully guaranteed as to principal and interest by the United States or any agency of the United States.
XII. SAFEKEEPING AND CUSTODY
All security transactions, including collateral for repurchase agreements, entered into by the City shall be conducted on a delivery versus payment (DVP) basis, and shall be delivered to the City or the City's designated custodian upon receipt of payment by the City.
All securities that may be purchased, including collateral for repurchase agreements, shall be City of Yreka City Council
Regular Meeting April 05, 2022
67 CITY OF YREKA INVESTMENT POLICY ‐ Dated 4/05/2022
held by a third party custodian designated by the Treasurer. These securities shall be held in the City's name and control and third party custody shall be evidenced by safekeeping receipts. The third party custodian shall send the City, on a monthly basis, a statement of what is safe-kept and this statement shall be reconciled to the City's record on a monthly basis. Securities held in custody for the City shall be independently audited on an annual basis to verify investment holdings.
XIII. DIVERSIFICATION INVESTMENT
The City's investment portfolio shall be diversified to avoid incurring unreasonable and avoidable risks with regard to specific investment types. Within investment types, the City shall also maintain a mix of securities to avoid concentrations within individual financial institutions, geographic areas, industry types and maturity dates.
XIV. MAXIMUM MATURITIES
To the extent possible, the City of Yreka shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City shall not directly invest in securities maturing more than 5 years from the date of purchase.
XV. INTERNAL CONTROL
The City Treasurer shall conduct an annual review of the investment program. This process may include testing of the investment program by the City’s external auditor to determine the extent of compliance with the Investment Policy.
All wire transfers initiated by the Finance Department will be confirmed to the appropriate financial institution. Proper documentation obtained from confirmations and cash disbursement wire transfers is required for each investment transaction. Timely bank reconciliations are conducted to ensure proper handling of all transactions.
XVI. PERFORMANCE STANDARDS
The City’s investment portfolio shall be designed with the objective of attaining a sound rate of return throughout budgetary and economic cycles, taking into account the City’s investment risk constraints and the cash flow characteristics of the portfolio.
XVII. PORTFOLIO MANAGEMENT ACTIVITY
The investment program shall seek to attain returns consistent with the intent of this policy, identified risk limitations and prudent investment principals. These objectives shall be achieved by use of the following strategies:
Active Portfolio Management
Through active fund and cash-flow management taking advantage of current economic and interest rate trends, the portfolio yield may be enhanced with limited and measurable increases in risk by extending the weighted maturity of the City’s Investment Cash.
Portfolio Maturity Management
City of Yreka City Council
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68 CITY OF YREKA INVESTMENT POLICY ‐ Dated 4/05/2022
When structuring the maturity composition of the portfolio, the city shall evaluate current and expected interest rate yields and necessary cash flow requirements. It is recognized that in normal market conditions longer maturities produce higher yields. However, the securities with longer maturities also experience greater price fluctuations when the level of interest rates change.
XVIII. PERIODIC TREASURY REPORTS
The City Treasurer shall review and render monthly reports to the City Manager and City Council which shall include the par value and cost of the investment, the type of investment, the name of the issuer, the coupon rate of interest, the maturity date, and the current market value.
XIX. LEGISLATIVE CHANGES
Any State of California legislative action, that further restricts allowable maturities, investment type or percentage allocations, shall be incorporated into the City of Yreka's Investment Policy and shall supersede any and all previous applicable language.
XX. INTEREST EARNINGS
All interest earned and collected from investments authorized in this policy shall be allocated monthly to all pooled cash funds based on the cash balance in each fund as a percentage of the entire pooled portfolio.
XXI. LIMITING MARKET VALUE EROSION
It is the general policy of the City to limit the potential effects from erosion in market values by adhering to the following guidelines:
All immediate and anticipated liquidity requirements shall be addressed prior to purchasing investments.
Maturity dates for investments shall coincide with significant cash flow requirements, where possible, to assist with cash requirements at maturity. All securities shall be purchased with the intent to hold all investments to maturity. However, economic or market conditions may change, making it in the City's best interest to sell or trade a security prior to maturity.
XXII. STATEMENT OF INVESTMENT POLICY
The City of Yreka's Investment Policy shall be adopted by Resolution of the City Council. This investment policy shall be reviewed at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity and yield, and its relevance to current law and financial and economic trends. Any amendments to the policy shall be forwarded to the City Council for approval.
XXIII. GLOSSARY OF TERMS
Bankers’ Acceptance (BA) - A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer.
City of Yreka City Council
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69 CITY OF YREKA INVESTMENT POLICY ‐ Dated 4/05/2022
Broker - A broker brings buyers and sellers together for a commission.
Certificate of Deposit - A time deposit with a specific maturity evidenced by a certificate. Largedenomination CD’s are typically negotiable. CD’s may be eligible for FDIC insurance.
Collateral - Securities, evidence of deposit or pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposit of public moneys.
Custody - A banking service that provides safekeeping for the individual securities in a customer's investment portfolio under a written agreement which also calls for the bank to collect and pay out income, to buy, sell, receive and deliver securities when ordered to do so by the principal.
Delivery vs. Payment (DVP) - Delivery of securities with a simultaneous exchange of money for the securities.
Diversification - Dividing investment funds among a variety of securities offering independent returns and risk profiles.
Federal Home Loan Banks (FHLB) - Government sponsored wholesale banks which lend funds and provide correspondent banking services to member commercial banks, thrifty institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank.
Federal Home Loan Mortgage Corporation (FHLMC) - The FHLMC was created under the Federal Home Loan Mortgage Act, Title III of the Emergency Home Finance Act of 1970 as a stockholder owned government-sponsored enterprise. Freddie Mac, as the corporation is called, is charged with providing stability and assistance to the secondary home mortgage market by buying first mortgages and participation interests and reselling these securities in the form of guaranteed mortgage securities. Although agency obligations are not explicitly guaranteed by the federal government, the rating agencies believe that in the unlikely event of financial difficulties, the federal government will support the agency to the extent necessary to provide for full and timely payment on their securities.
Federal National Mortgage Association (FNMA) - FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.
Government National Mortgage Association (GNMA) - Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations and other institutions. Security holder is protected by the full faith and credit of the U.S. Government. Ginnie Mae securities, are backed by the FHA, VA, or FmHA mortgages.
The term “pass-throughs” is often used to describe Ginnie Maes.
City of Yreka City Council
Regular Meeting April 05, 2022
70 CITY OF YREKA INVESTMENT POLICY ‐ Dated 4/05/2022
Interest Rate - The annual yield earned on an investment, expressed as a percentage.
Liquidity - Refers to the ability to rapidly convert an investment into cash with minimal risk of losing some portion of principal and/or interest.
Master Repurchase Agreement - A written contract covering all future transactions between the parties to repurchase and/or reverse repurchase agreements that establish each party’s rights in the transactions. A master agreement will offer specify, among other things, the right of the buyerlender to liquidate the underlying securities in the event of default by the seller-borrower.
Maturity - The date upon which the principal or stated value of an investment becomes due and payable.
Money Market - The market in which short-term debt instruments (bills, commercial paper, banker’s acceptances, etc.) are issued and traded.
Municipal Securities of Local Agencies - Debt securities issued by states, cities, counties and other governmental entities to fund day-to-day obligations and to finance capital projects. The purchase of municipal securities is a loan to the bond issuer in exchange for regular interest payments and the return of the original investment.
Prudent Investor - An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only a list of securities selected by the custody state - the so-called legal list. In other states the trustee may invest in a security if it is one which would be brought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital.
Rate of Return - The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return.
Repurchase Agreement (RP or REPO) - A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions.
Exception: When the Fed is said to be doing RP, it is lending money, that is, increasing bank reserves.
Reverse Repurchase Agreement (Reverse REPO) - A transaction where the seller (City) agrees to buy back from the buyer (bank) the securities at an agreed upon price after a stated period of time.
Risk - Degree of uncertainty of return on an asset.
Treasury Bills - A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.
City of Yreka City Council
Regular Meeting April 05, 2022
71 CITY OF YREKA INVESTMENT POLICY ‐ Dated 4/05/2022
Treasury Bonds - Long-term coupon-bearing U. S. Treasury securities issued as direct obligations of the U. S. Government and having initial maturities of more than ten years.
Treasury Notes - Medium-term coupon-bearing U. S. Treasury securities issued as direct obligations of the U. S. Government and having initial maturities from two to ten years.
Yield - The rate of annual income return on an investment, expressed as a percentage. It is obtained by dividing the current dollar income by the current market price of the security.
Yield to Maturity - The rate of income return on an investment, minus any premium or plus any discount, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond, expressed as a percentage.
Date: April 5, 2022
Shella Rhetta Hogan, City Treasurer
Jason Ledbetter, City Manager
Approved by motion of the Yreka City Council at its meeting held April 5, 2022 Arthur Boyd, City Clerk
City of Yreka City Council
Regular Meeting April 05, 2022
72 CITY OF YREKA INVESTMENT POLICY ‐ Dated 4/05/2022
(Place on letterhead, sign, and return to City)
Investment Firm Certification Form
As an authorized representative of the undersigned firm, I hereby certify that our firm has received a copy of the City of Yreka’s Investment Policy, has read it, and will work within the guidelines of the policy when conducting business with, and providing services to the City.
All employees of the firm dealing with the City of Yreka have been and will be routinely informed of the City’s investment objectives, policies, risk constraints and other pertinent factors.
Name of Authorized Representative Title
Signature Date
City of Yreka City Council
Regular Meeting April 05, 2022
73 City of Yreka City Council
Regular Meeting April 05, 2022
74 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF YREKA HELD IN SAID CITY ON MARCH 15, 2022
On the 15th Day of March 2022, the City Council of the City of Yreka met in regular session, and upon roll call, the following were present: Deborah Baird, Joan Smith Freeman, Duane Kegg, Corey Middleton, and Paul McCoy.
3. CLOSED SESSION:
The City Council recessed to Closed Session to discuss the following item(s):
a. Conference with Real Property Negotiations (§ 54956.8) Property: Assessor Parcel Nos. 062-031-200 and 062-031-250 Third Party Negotiation: Norcal Products, Inc.
City Negotiation: City Manager and City Attorney
Negotiating Parties: City of Yreka and Norcal Products
Under Negotiation: Possible purchases including price, terms of payment, or both. b. Conference with Real Property Negotiations (§ 54956.8) Property: California State Route 3 (SR 3)
Third Party Negotiation: California State Department of Transportation (Caltrans) District 2 City Negotiation: City Manager and City Attorney
Negotiating Parties: City of Yreka and Caltrans
Under Negotiation: Possible purchases and encroachment agreement including price, terms of payment, or both.
5. RETURN TO OPEN SESSION AT 6:30 PM:
Upon return to Open Session, Mayor Kegg reported that no action was taken by the City Council in Closed Session. (Government Code Section 54950 et. seq.).
6. SPECIAL PRESENTATIONS AND/OR ANNOUNCEMENTS:
This time slot is for informational presentations, appointments, or awards to be presented by the City Council or to the City Council.
a. Presentation – Yreka Police Department:
Swearing in of K9 Officer Luna
Police Chief Mark Gilman presented information on this item to the Council. b. Presentation – Siskiyou Child Abuse Prevention Council:
Proclamation for April 2022 Child Abuse and Sexual Assault Awareness Month.
Michelle O’Gorman presented information on this item to the Council.
9. CONSENT AGENDA:
Mayor Kegg announced that all matters listed under the consent calendar are considered routine and would be enacted by one motion unless any member of the Council wished to remove an item for discussion, or a member of the audience wished to comment on an item:
City of Yreka City Council
Regular Meeting April 05, 2022
75 City Manager Jason Ledbetter recommended approval of the following consent items:
a. Approval/ratification of payments issued from January 26, 2022, through March 6, 2022. b. Cash and Fiscal Reports:
i. Cash Balances Report – January 2022
ii. Budget of Revenue and Expenditures with Year-to-Date Actuals through January 31, 2022
iii. Fiscal Performance Report as of January 31, 2022
c. Approval of Minutes of the regular meeting held March 1, 2022. d. Continuation of Urgency Ordinance #864: Fireworks
e. Continuation of Urgency Resolution #2021-51: Remote Public Meetings f. Approval of 2021 Annual Progress Report for transmission to the California Department of Housing and Community Development and Governor’s Office of Planning and Research g. Waive Full Text Reading of All Ordinances on the Agenda. Ordinances shall be introduced and adopted by title only.
Following Council discussion, Councilmember McCoy moved to approve the Consent Agenda as presented. Councilmember Middleton seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried.
4. OLD BUSINESS:
a. Discussion and Possible Action – Caltrans District 2:
Determine Amount and Cost of Beautification Items included in the Yreka Pavement Rehab Project.
Kerry Molz, Project Manager for Caltrans, presented information on this item to the Council.
Following Council discussion, Councilmember Freeman moved to put the S. Foothill Drive Brownfield Site Cleanup project out to bid again. Councilmember McCoy seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried.
Following Council discussion, City Attorney Dohn Henion provided advice to the Council and it was received.
Council Member Smith-Freeman moved that the City of Yreka hereby accepts these plans/specifications for construction of Highway 3, as being in general compliance with applicable statutes, codes, standards or guidelines. Responsibility for the completeness and accuracy of the plans/specifications and related designs, and conformance to applicable statutes, codes, standards or guidelines, resides with Engineering Firm of Record. The motion was seconded by Council Member Middleton and unanimously passed by the City Council.
City of Yreka City Council
Regular Meeting April 05, 2022
76 5. City Manager/Staff Reports:
City Manager and Staff made brief announcements or reports at this time.
6. Council Statements and Requests:
Councilmembers reported on various community events and meetings attended.
7. ADJOURNMENT.
There being no further business before the Council the meeting was adjourned.
Attest:
_________________________
Duane Kegg, Mayor
___________________________ Minutes approved by Council, Arthur Boyd, City Clerk Motion April 5, 2022
City of Yreka City Council
Regular Meeting April 05, 2022
77 CITY OF YREKA
CITY COUNCIL AGENDA MEMORANDUM
To:
Prepared By:
Agenda Title:
Meeting date:
Yreka City Council
Arthur Boyd, City Clerk
Discussion/Possible Action: Continuation of Urgency Ordinance 864.
April 5, 2022
Discussion:
The drought, prevailing climatic temperatures, and the allocation of Yreka Fire Resources to mutual aid to suppress wildfires was found to constitute an immediate threat to the public safety.
Ordinance 864 delays the sale of fireworks and the use of fireworks and public displays of pyrotechnics until the threat to public safety is abated.
Recommendation:
That the Council continue Urgency Ordinance 864.
City of Yreka City Council
Regular Meeting April 05, 2022
78 SUMMARY OF ADOPTED URGENCY ORDINANCE No. 864
Please take notice that the Yreka City Council adopted, at an emergency meeting held on July 29, 2021, a temporary urgency ordinance, number 864, entitled: “AN UNCODIFIED URGENCY
ORDINANCE OF THE CITY OF YREKA DECLARING A LOCAL EMERGENCY, AND AUTHORIZING THE
DELAY OF THE SALE AND USE OF FIREWORKS WHICH MAY CREATE A THREAT TO PUBLIC SAFETY
DEEMED TO BE ARISING FROM THE INCIDENCE OF THE LAVA FIRE AND SETTING FORTH THE FACTS CONSTITUTING SUCH URGENCY AND FINDING THE ORDINANCE EXEMPT FROM CEQA REVIEW” This urgency ordinance generally provides:
1. The factual background of the Lava Fire, the drought, the prevailing climatic temperatures and the fact that Yreka’s Fire Resources are engaged in mutual aid to suppress the Lava Fire as well as the allocation of law enforcement resources in traffic control and the fact that without Yreka’s normally available police and fire resources, the use of fireworks and pyrotechnics fire may not be able to be suppressed which was found to constitute the basis for the urgency nature of the ordinance and the City Council determined that there existed an immediate threat to the public health, safety and/or welfare and a need for immediate preservation of the public peace, health, or safety that warrants the adopted urgency measures.
2. The ordinance delays the sale of fireworks and the use of fireworks and public displays of pyrotechnics until the threat to public safety is abated and the urgency ordinance is terminated.
3. The city council determined that a local emergency now exists and shall continue to exist until its termination is ordained by the City Council. The need for continuance of the urgency measures will be regularly reviewed by City Council until it is terminated. The ordinance will be terminated at the earliest possible time.
4. The ordinance vests in the City Manager, Chief of Police and the Fire Chief with the discretion to take such acts as may be necessary to effectuate the intent of the ordinance.
5. The Council determined that the ordinance complies with a categorical exemption from CEQA review.
By roll call vote the following councilmembers voted in favor of the ordinance: Duane Kegg, Deborah Baird, Paul McCoy and Corey Middleton.
This summary is not intended to be a comprehensive statement of all of the provisions of the Ordinance, but constitutes only a fair summary of the Ordinance. The complete text of the Ordinance and the minutes of the emergency session is available for review online in Yreka’s City Council Agenda section or through a public records request as an in-person review of it is not available because City Hall is not currently open to the public.
ARTHUR BOYD
City Clerk
City of Yreka City Council
Regular Meeting April 05, 2022
79 BUSINESS OF THE COUNCIL OF THE CITY OF YREKA
AGENDA REPORT
For meeting of: April 5, 2022
TO: Honorable Mayor and City Council
FROM: Dohn Henion, Yreka City Attorney
TITLE: RESOLUTION TO CONTINUE HOLDING PUBLIC MEETINGS REMOTELY (AB 361) RECOMMENDATION:
In accordance with Assembly Bill 361, adopt a resolution to continue conducting the City’s Council, Commission, and Committee meetings remotely due to health and safety concerns to the public due to COVID-19.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
BACKGROUND:
On March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for a broader spread of COVID-19.
Thereafter, on March 17, 2020, Governor Newsom issued Executive Order N-2920, which suspended certain provisions of the Ralph M. Brown Act to allow local legislative bodies to conduct meetings telephonically or by other means. Additionally, the State implemented a shelter-in-place order, requiring all non-essential personnel to work from home.
Staff quickly worked to set up remote meetings via Zoom for all City Council and Planning Commission meetings. The Zoom meetings have allowed the Council, Commissions, and Committees to continue to conduct City business from the safety of members’ homes. The City has been utilizing Zoom for the past 18 months to conduct nearly all public meetings. The usage of Zoom for public meetings has allowed the City to ensure the public’s continued access to government meetings while also ensuring the public’s safety.
On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which extended the ability of agencies to hold remote meetings through September 30, 2021, after which agencies anticipated transitioning back to public meetings held in full compliance with the Brown Act. In preparation for the return to in-person meetings, staff has been working on acquiring audio and visual upgrades for City facilities to conduct hybrid meetings. Although hybrid meetings would help to keep the public safe by allowing them to continue accessing the meetings from their own home, Councilmembers, Commissioners, Committee members, and staff would need to meet in person.
City of Yreka City Council
Regular Meeting April 05, 2022
80 Since the Governor issued Executive Order N-08-21, the Delta variant has emerged, causing a spike in cases throughout the state.
On September 16, 2021, Governor Newson signed Assembly Bill 361 (AB 361), which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the previous Executive Orders.
AB 361 authorizes local agencies to use teleconferencing without complying with the teleconferencing requirements imposed by the Ralph M. Brown Act during a declared state of emergency, when state or local health officials have imposed or recommended measures to promote social distancing during the proclaimed state of emergency, or when there is an imminent risk to the health or safety of attendees.
DISCUSSION:
AB 361 will allow local legislative bodies to continue to meet remotely after the September 30, 2021 expiration of the Governor’s executive orders. A local agency will be allowed to continue to meet remotely when:
• The local agency holds a meeting during a declared state of emergency • State or local health officials have imposed or recommended measures to promote social distancing
• Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees
The City meets the requirements to continue holding meetings remotely to ensure the health and safety of the public due to the following:
• The City is still under a local state of emergency;
• County health orders require that all individuals in public spaces maintain social distancing and wear masks;
• The City can’t maintain social distancing requirements for the public, staff, Councilmembers, Commissioners, and Committee Members in their meeting spaces; The City cannot ensure social distancing requirements are met inside City facilities where the City Council, Planning Commission, Parks and Recreation Commission, Redistricting Advisory Committee, Bicycle and Pedestrian Advisory Committee, and Main Street Bridge Advisory Committee meet.
Moreover, the indoor mask order is still in effect, making it difficult to hear what Councilmembers, Commissioners, Committee Members, staff, and public speakers are saying.
Furthermore, while speaking through masks may be understandable in person, picking up speech on microphones for those attending remotely and those watching any livestreams would be difficult.
City of Yreka City Council
Regular Meeting April 05, 2022
81 Per AB 361, the City Council would need to declare every 30 days that the City’s legislative bodies must continue to meet remotely to ensure the health and safety of the public. Staff recommends that the City Council declare these findings are true so these bodies can continue to meet remotely. Staff will return with this resolution for re-ratification at the Council’s 1st Tuesday meeting each month, at which time the Council can reassess as various health orders and COVID-19 parameters change.
City of Yreka City Council
Regular Meeting April 05, 2022
82 RESOLUTION NO. 2021- 51
2 3
4 5
6 7
8 A RESOLUTION OF THE YREKA CITY COUNCIL OF THE CITY OF
YREKA PROCLAIMING A LOCAL EMERGENCY, RATIFYING THE
PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR
NEWSOM ON MARCH 4, 2020, AND AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF
CITY OF YREKA FOR THE PERIOD SUCCESSIVE 30-DAY PERIODS
PURSUANT TO ASSEMBLY BILL 361
9 WHEREAS, the City of Yreka is committed to preserving and nurturing IO public access and participation in meetings of the Yreka City Council; and 11 WHEREAS, all meetings of City of Yreka's legislative bodies are open and 12 public, as required by t.he Ralph M. Brown Act (Cal. Gov. Code§ 54950 13 54963), so that any member of the public may attend, participate, and watch the 14 City's legislative bodies conduct their business; and 15 16 WHEREAS, the Brown Act, Government Code section 54953(e), makes 17 provisions for remote teleconferencing paiiicipation in meetings by members of 18 a legislative body, without compliance with the requirements of Government 19 Code section 54953(b )(3), subject to the existence of certain conditions; and 20 WHEREAS, a required condition is that a state of emergency is declared by the 21 Governor pursuant to Government Code section 8625, proclaiming the existence 22 of conditions of disaster or of extreme peril to the safety of persons and property 23 within the state caused by conditions as described in Government Code section 24 8558;and
25 WHEREAS, a proclamation is made when there is an actual incident, threat of 26 disaster, or extreme peril to the safety of persons and prope1iy within the 27 jurisdictions that are within the City's boundaries, caused by natural, 28 technological, or human-caused disasters; and
29 WHEREAS, it is further required that state or local officials have imposed or 30 recommended measures to promote social distancing, or, the legislative body City of Yreka City Council
Regular Meeting April 05, 2022
83 31 meeting in person would present imminent risks to the health and safety of 32 attendees; and
33 WHEREAS, such conditions now exist in the City, specifically, in Executive Order 34 N-29-20 the Governor of the State of California declared a state of emergency to 35 exist as a result of the threat of COVID-19; and
36 WHEREAS, said order suspended provisions of celiain provisions of the Brown 37 Act relating to teleconference meetings and creating the ability for viliual meetings 38 to keep the public and our public officials safer from exposure to the pandemic; and 39 WHEREAS, that suspension of the Brown Act requires expired on September 30, 40 2021; and
41 WHEREAS, On September 16,2021 Assembly Bill 361 was passed into law 42 permitting the extension of virtual meetings so long as the state of emergency 43 exists and is reviewed every thirty days by the Yreka City Council; and 44 WHEREAS, the delta variant of COVID-19 has resulted in Siskiyou County 45 having experienced 4,382 confirmed COVID-19 amongst the local population 46 cases, 54 deaths, 56 new cases reported in the last 24 hours with 271 active cases 47 and 23 persons presently hospitalized and, accordingly, social distancing and 48 masking is required for attendees' health and safety to mitigate the imminent risk 49 of COVID-19 being transmissible during public, in-person meetings of the City of 50 Yreka; and
51 WHEREAS, virtual meetings further mitigate the public's health and safety while 52 still providing the opportunity for public input on the people's business; and 53 WHEREAS, the City Council has reconsidered the circumstances of the state of 54 emergency; and
55 WHEREAS, the state of local emergency continues to directly impact the ability of 56 the City Council, Commissions, and Committees, as well as staff and members of 57 the public, from meeting safely in person; and
58 WHEREAS, the Yreka City Council does hereby find that prevalence of COVID-19 59 amongst the local population and, accordingly, social distancing and masking is 2 City of Yreka City Council
Regular Meeting April 05, 2022
84 60 required for attendees health and safety to mitigate the imminent risk of COVID-19 61 being transmissible during public, in-person meetings of the City of Yreka, its 62 commissions and committees may cause, and may continue to cause, conditions of 63 peril to the safety of persons within the City that are likely to be beyond the control of 64 services, persOlmel, equipment, and facilities of the City, healthcare providers and 65 local hospitals, and desires to proclaim a local emergency and ratify the 66 proclamation of state of emergency by the Governor of the State of California; and 67 68 WHEREAS, as a consequence of the local emergency, the Yreka City Council 69 does hereby find that the City of Yreka's governing body, its commissions and 70 committees shall conduct their meetings without compliance with paragraph (3) of 71 subdivision (b) of Government Code section 54953, as authorized by subdivision 72 (e) of section 54953, and that such legislative bodies shall comply with the 73 requirements to provide the public with access to the meetings as prescribed in 74 paragraph (2) of subdivision (e) of section 54953; and 75 WHEREAS, meetings are posted on the City's website providing the necessary 76 information for the public to virtually provide input to the governing body on the 77 people's business.
78 NOW, THEREFORE, THE YREKA CITY COUNCIL OF THE CITY OF 79 YREKA DOES HEREBY RESOLVE AS FOLLOWS:
80 Section 1. Recitals. The Recitals set forth above are true and correct and are 81 incorporated into this Resolution by this reference. 82 Section 2. Proclamation of Local Emergency. The City Council hereby proclaims 83 that a local emergency now exists throughout the City, and prevalence of COVID84 19 amongst the local population and, accordingly, social distancing and masking is 85 required for attendees health and safety to mitigate the imminent risk of COVID-19 86 being transmissible during public, in-person meetings of the City of Yreka has 87 caused, and will continue to cause, conditions of peril to the safety of persons within 88 the City that are likely to be beyond the control of services, personnel, equipment, and 89 facilities of the City, healthcare providers and local hospitals. 3 City of Yreka City Council
Regular Meeting April 05, 2022
85 90 Section 3. Ratification of Governor's Proclamation ofa State of Emergency. The 91 City Council hereby ratifies the Governor of the State of California's Proclamation 92 of State of Emergency, effective as of its issuance date of March 4, 2021. 93 Section 4. Remote Teleconference Meetings. The staff and legislative bodies of 94 City of Yreka are hereby authorized and directed to take all actions necessary to 95 cany out the intent and purpose of this Resolution including, conducting open and 96 public meetings in accordance with Government Code section 54953(e) and other 97 applicable provisions of the Brown Act.
98 Section 5. Effective Date of Resolution. This Resolution shall take effect 99 immediately upon its adoption and shall be effective until the earlier of (i) 30 days 100 from adoption of resolution, and 30 days from each successive affirmation that the 101 state of emergency continues to exist or such time the Yreka City Council adopts a 102 subsequent resolution in accordance with Government Code section 54953( e)(3) to 103 extend the time during which the governing body of the City of Yreka may continue 104 to teleconference without compliance with paragraph (3) of subdivision (b) of 105 section 54953.
106 PASSED AND ADOPTED by the Yreka City Council of the City of Yreka, this 5th 107 day of October, 2021, by the following vote:
108 AYES: FREEMAN, MIDDLETON, BAIRD, KEGG
109 NOES:
110 ABSENT: MCCOY
111 ABSTAIN:
112
113 DuaneK
114 Attest:
115
116
4 City of Yreka City Council
Regular Meeting April 05, 2022
86 CITY COUNCIL AGENDA MEMORANDUM
TO: Yreka City Council
FROM: Jason Ledbetter, City Manager
AGENDA TITLE: Discussion and Possible Action, make a motion to:
a. (1) Prepare for the Siskiyou County November 2022
General Election, a property tax ballot measure for
assessment necessary to maintain and operate the
Yreka Swim Center and Native Park project, located
on Foothill Drive; and (2) proceed work on and
authorization to expend funds on CEQA, property
acquisition and engineering pursuant to the grant
award, (3) whereas should the ballot measure fail,
provide direction to stop effort on project and prepare a letter to the California Parks and Recreation
returning the grant award.
b. Prepare a letter to the California Parks and Recreation returning the grant award and direction to staff and
volunteers to seek dedicated funding for Ringe Park
pool development project in the future.
c. Prepare a letter to the California Parks and Recreation, returning the grant award.
MEETING DATE: April 5, 2021
Background:
In 2019, the City of Yreka applied for an $8.5 million-dollar Statewide Park Development and Community Revitalization Program grant through the California Department of Parks and Recreation. The City did not receive the grant due to the highly competitive nature of the program.
On March 19, 2020, Council directed City Manager Steven Baker to schedule the public hearing and bring back a Resolution Initiating Proceedings for the Formation of a Recreation and Park District (Yreka Recreation and Park District), for consideration at the meeting on April 2, 2020.
On April 2, 2020, Council considered an Application to the Siskiyou Local Agency Formation Commission requesting initiation of proceedings to form a Recreation and Parks City of Yreka City Council
Regular Meeting April 05, 2022
87 District to provide recreational and Park Services in the greater Yreka area. Following Council discussion, the item was tabled.
On September 17, 2020, an Application for Statewide Park Development and Community Revitalization Program Grant Funds for the Yreka City Pool Project was brought before the City Council for discussion and possible direction.
New parks were more competitive under the program, which means the City of Yreka would need to create a new park in a location where there is no other park space, in a lowincome area. An exploratory committee reviewed the data citywide and determined that the property owned by the County on Foothill Drive would be the best location for this project.
Following Council discussion, Council authorized staff to continue working with the pool committee, and to move forward with the grant application process.
On October 15, 2020, Council approved a supplemental appropriation in the amount of $15,000.00 for professional services to design schematics, preliminary site grading and site plans, to complete the grant application.
On February 16, 2021, Council adopted Resolution #2021-7 Approving the Application for Statewide Park Development and Community Revitalization Program Grant Funds to fund the Yreka City Pool Project.
The City of Yreka was notified by the State of California, Department of Parks and Recreation in a letter dated December 8, 2021, of the City’s selection for a grant award for the cooperative community and City application for the construction of an $8.5 million Yreka Swim Center and Native Park project, located on Foothill Drive, hereafter referred to as the complex. The project includes acquiring approximately 7.8 acres, construct a new pool with retractable cover, a swim center building, parking lot, and support facilities, construct a native park with a sculpture garden, a meditation garden and butterfly viewing area, a playground, a picnic area, pathways with vista points of the mountains, and public art, along with landscaping and lighting throughout the park. On City Council on December 21, 2021, the City Council accepted the grant.
As part of this volunteer grant application process from Spring of 2019, to grant submittal on February 2021, it was identified early in the process that a revenue stream, of a special assessment or park and recreation district formation would be required to support the ongoing maintenance costs of the complex. During the April 2, 2020 meeting amidst the coronavirus pandemic, the ballot measure initiative to apply to the Local Agency Formation Commission requestion initiation of proceedings to form a recreation and park district did not move forward from the City Council, whereas the grant application did continue to move forward and was submitted in February of 2021 to the California Department of Parks and Recreation Proposition 68 Grant.
City of Yreka City Council
Regular Meeting April 05, 2022
88 Since acceptance of the Grant Award in December of 2021, City administration has been working with community applicants, City support staff, the Finance committee and knowledgeable parks and recreation managers to review options of how to proceed considering no available stream of revenue to support the construction application process. Conditions with the grant’s acceptance, are requirements that the City maintain and operate the complex for at least 30-years.
Discussions have centered around identifying what are reasonable annual maintenance and operating costs and a capital maintenance fund to sustain the complex. Consideration has been to:
(1) size and design of complex, (original specifications) (2) fabrication materials (stainless, shotcrete, other) (3) location concerns, soil pH levels and corrosive properties cost of maintenance chemicals, materials and supplies, estimates vary between $350,000- $650,000 annually – March 14th Meeting Revisions to the Pool Maintenance and Operations Spreadsheet
(4) is a compromised analyses of costs from the community group and staff meetings
(5) season length and days and hours of operation
(6) required staffing levels, and swimming programs offered Other recreation managers of park and recreation districts have been consulted to establish reasonable estimates, along with Splash, (a non-profit organization) program operators, who for many years operated the swim programs at the Ringe Pool prior to its closure.
Public Concerns
During these meetings members of the public have expressed concerns over the complex need versus want and cost versus public benefit:
Public ranking of need
Youth recreation or public safety
Homeless relocation and affordable housing
Maintenance of existing sports and recreation program vs building new Other facilities in need of capital tennis courts, community theater vs adding more Cost:
Cost per swim to build
Cost per swim to maintain
No revenue source for operations
One constituent identified that moving forward was “fiscally irresponsible without dedicated new revenue stream for operations”
Not addressing current deficit – adding more maintenance City of Yreka City Council
Regular Meeting April 05, 2022
89 Wrong location:
Some members of the public would like the pool to remain at Ringe park (note: the state grant cannot be used to redevelop the defunct Ringe Pool on Knapp Street, which is estimated to cost about $6.5 million.
Concerns of location “No Place Like Home” housing complex There exist other small recreation pools in area
Location is shaded area and windy
Children crossing I5 underpass
Soil in that area corrosive and water table high, damage liner Scope:
Overbuilt and oversized?
Capital for equipment and facility failure
Concerns over maintenance and reliability of the large pool cover City does not need more open space to maintain
Suggested Actions for Moving Forward:
From all the committees and public input at regular City Council meeting and Finance Committee meetings, staff is presenting options for moving forward.
Option (1)
This option would continue to develop the Foothill Drive pool and park project, with the caveat that there is no current plan in place to fund its maintenance and operation, but provide for a property assessment tax related ballot measure to fund the maintenance and operations, and should the ballot measure fail, release the City from the grant.
The future resolution would direct staff to prepare for the Siskiyou County November General Election, November 1, 2022, a property tax ballot measure for assessment necessary to maintain and operate the Yreka Swim Center and Native Park project, located on Foothill Drive; and (2) proceed work on and authorization to expend funds on CEQA, property acquisition and engineering pursuant to the grant award, (3) whereas should the ballot measure fail, provide direction to stop effort on project and prepare a letter to the California Parks and Recreation returning the grant award.
Option (2) would provide for the redevelopment of the pool at Ringe Park with a new pool, that also require a tax measure, approved by voters, to fund it, as well as provide for the operations.
The future resolution directs staff to prepare a letter to the California Parks and Recreation returning the grant award and direction to staff and volunteers to seek dedicated funding for Ringe Park pool development project in the future.
Option (3) would be to stop work on any public pool for Yreka at this time.
City of Yreka City Council
Regular Meeting April 05, 2022
90 The future resolution directs staff to prepare a letter to the California Parks and Recreation, returning the grant award. Staff is no longer directed to work on a pool specific recreation project, and further analysis on open space use is being addressed in the City of Yreka’s General Plan.
Fiscal Impact:
All of these expenses, until a ballot measure passes, are not reimbursable, except for those allowed for the grant in option one, however option one opens the City to an unfunded present value cost at completion of the project for another 30 years of $380k to $500k annually, before inflation.
Option 1: Present value of 30 years of $350,000 to $500,000 of debt servicing, cost preparing a ballot measure, legal, election publication costs, unreimbursed cost of staff time, expenditures of CEQA, property acquisition, engineering designs that would be sunk costs should the ballot measure fail.
Option 2: Staff time and studies, legal, and ballot measure costs Option 3: Minimal
Staff Recommendation:
Staff is recommending option two.
A motion to:
Prepare a letter to the California Parks and Recreation returning the grant award and direct staff and volunteers to seek dedicated funding for Ringe Park pool development project in the future via a parcel tax.
Attachments
March 14th Meeting Revisions to the Pool Maintenance and Operations Spreadsheet City of Yreka – Yreka Swim Center and Native Park Grant City of Yreka City Council Agenda Memorandum April 2, 2020. (Attached Resolution was never adopted by Council).
City of Yreka City Council
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March 14th Meeting:
Revisions to the Pool Maintenance and Operations Spreadsheet Beginning Estimate of Cost $608,206,14
ADJUSTMENTS
Reduce Off-season from 11 weeks to 5 weeks:
June 1-15 and September 1-21
$44,009.91 to $20,004.50
Reduce Season from 12 weeks to 10 weeks
June 16-September 1
$176,156.62 to $146,797.18
Adjust Cost Allocation for full time director to
reflect ½ for Pool and ½ for Parks
$120,564 to $60,282
Reduce Chemicals to match Truckee Donner
Budgeted amount
$60,000 to $30,000
Reduce Repairs to closely approximate Truckee
Donner
$16,450 to $10,000
Reduce Propane to reflect decreased use $30,253 to $5,000
REVISED BUDGET
Off Season $ 20,004.50
Season $ 146,797.18
Maintenance Staff Person $80,376.00
Full Time Director for Parks & Rec* $120,564.00 *
Personnel Sub-Total $367,741.68
Water $10,000.00
Chemicals $ 30,000.00
Heating (propane) $5,000.00
Maintenance Reserves $75,000.00
Repairs $10,000.00
Equipment $ 350.00
Maintenance Sub-Total $ 130,350.00
Total $498,091.68
Cost minus the Half of Parks Director Salary* $60,282.00 Annual Expense of Pool-Related Costs $437,809.68
Possible Revenue Sources:
Swim Lessons & Rentals $50,000.00
Fundraising $10,000.00
TOTAL $377,809.68
*The full-time director to manage all of the Parks for the City; half of time allocated to pool City of Yreka City Council
Regular Meeting April 05, 2022
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City of Yreka City Council
Regular Meeting April 05, 2022
169
City of Yreka City Council
Regular Meeting April 05, 2022
170
Resolution No. 2022-11 Declaration of Surplus Land – Campus Drive Pg. 1 of 2 RESOLUTION NO. 2022-11
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA
DECLARING TWO CITY-OWNED PROPERTIES AS SURPLUS LAND AND
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO TAKE
IMPLEMENTING ACTIONS NECESSARY TO COMPLY WITH THE
SURPLUS LAND ACT (GOVERNMENT CODE SECTIONS 54220 ET SEQ.) WHEREAS, the City of Yreka, California (“City”) is the owner in fee simple of parcels of real property located on the east side of Campus Drive in Yreka, California and identifed by Assessor’s Parcel Numbers [“APNs”] 062‐031‐200 and 062‐031‐250 (“the Parcels”); and WHEREAS, each of these parcels is zoned M-1 (light industrial); and WHEREAS, effective January 1, 2020, under the Surplus Land Act (“SLA”) Government Code Section 54220-54233, surplus property is defined as land owned in fee simple by the City for which the City Council takes formal action in a regular public meeting declaring the land is surplus and not necessary for the City’s use; and
WHEREAS, under the SLA, land is necessary for the City’s use if the land is being used, or is planned to be used pursuant to a written plan adopted by the City Council, for City work or operations; and
WHEREAS, the City Council desires to declare that each of the Parcels, totaling approximately
2.96 acres, is surplus land because it is not necessary for the City’s use; and WHEREAS, the City intends to follow the provisions of the SLA in the disposition of public lands; and
WHEREAS, the process described in the SLA should take place prior to taking any further actions regarding the disposition of the Surplus Properties; and WHEREAS, this declaration of surplus land does not obligate the City to subsequently dispose of the land and the City could still decide not to move forward with disposition of specific properties.
NOW, THEREFORE, the City Council hereby resolves as follows:
SECTION 1. The above recitals are true and correct and are a substantive part of this Resolution.
SECTION 2. The above recitals and the findings in Exhibit “A” are integral to this Resolution and are incorporated herein.
SECTION 3. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) (“CEQA”).
City of Yreka City Council
Regular Meeting April 05, 2022
171
Resolution No. 2022-11 Declaration of Surplus Land – Campus Drive Pg. 2 of 2 City staff has determined that the designation of this property as surplus does not have the potential for creating a significant effect on the environment and is therefore exempt from further review under CEQA pursuant to State CEQA Guidelines Section 15060(c)(3) because it is not a project as defined by the CEQA Guidelines Section 15378. Adoption of the Resolution does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. If and when the property is sold or leased to a purchaser and that purchaser proposes a use for the property that requires a discretionary permit and CEQA review, that future use and project will be analyzed at the appropriate time in accordance with CEQA.
SECTION 4. The City Manager or his or her designee is authorized to submit the report of declared surplus land and exempt surplus land as part of the Annual Report to the California Department of Housing and Community Development (HCD), in conformance with state law, and the City Clerk shall file a Notice of Exemption pursuant to CEQA Guidelines Section 15062.
SECTION 5. The City Manager or his or her designee is hereby authorized to do all things which are deemed necessary or proper to effectuate the purposes of this Resolution, and any such actions previously taken are hereby ratified and confirmed. Such actions include negotiating in good faith in accordance with the requirements of the SLA with any of the authorized entities that submit a written notice of interest to purchase or lease the property in compliance with the SLA.
SECTION 5. This resolution shall take effect immediately upon its passage.
Passed and adopted this 5th day of April, 2022 in a regular meeting of the City Council of the City of Yreka by the following vote:
AYES:
NAYS:
ABSENT:
_________________________________
Duane Kegg, Mayor
Attest:
_______________________________
Arthur Boyd, City Clerk
City of Yreka City Council
Regular Meeting April 05, 2022
172
Exhibit A ‐ Parcel List and Determinations ‐ Resolution No. 2022‐11 APN Site Name/Location Acreage Zoning Written findings for Surplus Land determination062‐031‐200 SE Corner of Ranch Lane and Campus Dr. 2.08 M‐1 ‐ Light Industrial Subject property has been owned by the City since 1959. It is undeveloped and there are no current City plans for site development. At present it is considered unnecessary for the City’s use and therefore the City wishes todeclare the parcel surplus land per GC 54221(b)(1). 062‐031‐250 SE Corner of 4‐H Way & Campus Dr. 0.88 M‐1 ‐ Light Industrial Subject property has been owned by the City since 1959. It is undeveloped and there are no current City plans for site development. At present it isconsidered unnecessary for the City’s use. This parcel was expected to be leased to Caltrans and therefore was declared exempt surplus land under GC 54221 (f)(1)(D) by Resolution 2021‐55, passed Nov. 2, 2021. However,since the disposition (lease) did not occur and is not expected to occur inthe future, the City wishes to declare this parcel surplus land per GC 54221(b)(1).
City of Yreka City Council Regular Meeting April 05, 2022 173
To:
From:
Prepared by:
Agenda title:
Meeting date:
Discussion:
CITY OF YREKA
CITY COUNCIL AGENDA MEMORANDUM
YrekaCity Council
Matthew K. Bray, Director of Public Works
Arthur Boyd, Municipal Projects Manager
Discussion/Possible Action: Adopt a Resolution of the City Council of the City of Yreka Approving Requests Associated with a Special Event known as the “Norcal Cross” to be held on May 14, 2022.
April 5, 2022
Brett Butler has submitted the attached request to hold the “Norcal Cross” on May 14, 2022.
Fiscal Impact:
Applicant has provided a refundable deposit of $500 to cover clean-up costs and/or any damage to the park facility.
Recommendation and Requested Action:
That the Council adopt a Resolution of the City Council of the City of Yreka Approving Requests Associated with a Special Event known as the “Norcal Cross” to be held on May 14, 2022.
City of Yreka City Council
Regular Meeting April 05, 2022
174
USE AND ENCROACHMENT AGREEMENT
This Encroachment Agreement is made and entered into on this _____ day of __________ 2022 by and between Brett Butler (“Permittee") and the City of Yreka, a municipal corporation, hereinafter referred to as "City".
RECITALS:
Whereas, the City Council of the City of Yreka adopted Resolution 2022-___ (Resolution”) in connection with the event hosted by Permittee as described in that Resolution, which is attached hereto as Exhibit “A” and made a part hereof by this reference; and, Whereas, the Resolution authorizes the City Manager to fix such additional conditions as necessary to implement the Resolution; and,
Whereas, the parties desire to establish the conditions for use and maintenance of the City’s property in connection with the event.
NOW THEREFORE, in consideration of the undertakings set forth hereafter, a Temporary Encroachment Permit (the “Permit”) is hereby granted to Permittee, to allow Permittee to enter onto City property and use the area shown in the attached map, marked Exhibit “A” and incorporated hereat by this reference, consistent with the provisions of the Resolution and subject to the following covenants and conditions:
Said encroachment shall include:
• Lower Greenhorn Park
• Hillside and Lake trails as depicted on Exhibit “B”
• Upper Greenhorn Park Parking Lot
Permittee understands that the public may otherwise enter the park and may make use of the park.
Said encroachment shall occur during the following periods, or as the parties may agree occur otherwise. Said encroachment is permitted on the conditions set forth in the Resolution.
Date(s) Times (from, to) Event Name
May 14, 2022 8:00 AM to 1:00 PM Norcal Cross
Permittee may allow food and beverage vendors by giving written approval to City for specific vendors to obtain daily business licenses to sell in a recreation area for this event. All vendors, including non-profit organizations, are required to obtain a City of Yreka Daily Business License for each specific event. Non-profit organization/service groups may be eligible for a “fee waiver”.
Permittee will hold harmless the City for acts of the vendors.
The Permittee shall provide additional trash receptacles as may be needed for the events and shall remove any chalk or chalk paint as part of the required cleanup.
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The Permittee shall repair or replace any damage caused to City property by the activities conducted pursuant to this Permit, at Permittee’s sole expense, within 10 days of notification from the City. This Permit notwithstanding, no encroachment may occur without the prior written consent of the city.
The Permittee shall provide adequate provisions for the protection for the public and ensure minimum interference with pedestrian and traffic at all times during the existence of the encroachment. Warning signs, lights and safety devices and/or other measures required for the public safety shall conform to the requirements of the City.
Neither the City, nor any of its officials, officers, agents, or employees shall be responsible or liable for injury to persons (including the death of person or persons) or damage to any property by reason of the activities conducted pursuant to this Permit. Said liability and responsibility shall be borne solely by the Permittee. Permittee, by accepting this Permit, agrees to protect, defend, indemnify and hold the City, its officials, officers, agents and employees, free and harmless from claims for injuries or damages of any kind whatsoever. Permittee is self-insured and will be primarily liable for Permittee and its employees, agents, contractors, and sub-contractors, and no other insurance effected by City or other insureds will be called on to cover a loss incurred pursuant to the activities of this Permit. Permittee shall hold City, its officials, officers, agents and employees free and harmless from any claims for injuries or damages in connection with any claim for Workers’ Compensation associated with the activities covered by this Permit.
Liability insurance naming the City of Yreka as additionally insured specific to the event dates and location shall be provided by the Permittee to satisfy the conditions set forth in Exhibit “C” shall be provided upon execution of this Agreement and shall specifically cover the period of the event.
Event sponsor will be responsible and hold harmless the City for acts of the vendors.
During the term of the Permit, the Permittee shall comply, and cause attendees of the event to comply, with all other City of Yreka ordinances, with all applicable federal, state, and local laws, statutes, rules, regulations, resolutions, and policies, both now existing and as amended in the future, including but not limited to the Americans with Disabilities Act. Permittee shall notify event participants of all the conditions set forth herein to assure the proper use and maintenance of the Park.
This Permit does not constitute a deed or grant of any easement by the City, and is transferable or assignable only with the prior written permission of the City, and is revocable at any time with or without notice by the City at its sole discretion.
This Permit is binding upon the Permittee’s successors and assigns.
This Permit is immediately revocable upon a violation of the terms of this Use Agreement or the cessation or termination of the Permittee’s operation at the location for which this Permit is issued.
Permittee, by accepting this Permit, guarantees the prompt removal of any and all structures herein permitted and/or located within the public property subject to this Permit upon notification from the City that this Permit has been revoked.
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Permittee understands and agrees, by accepting this Permit, that the City has the right to remove the encroachment at its own expense without compensation to the Permittee if necessary for any City purposes.
This Permit shall not become effective until receipt by the City of a copy of this Permit with properly signed endorsements accepting the same, subject to terms and conditions contained herein.
This Permit is issued with the understanding that any particular action is not to be considered as establishing any precedent: (1) on the question of permitting any certain kind of encroachment to be erected upon City property; or (2) as to the acceptability of any such permits as to any other or future situation. A violation of any of the conditions of this Agreement may result in an immediate termination of this Use Agreement, without prior notice, which shall be solely in City’s discretion.
IN WITNESS WHEREOF, this Agreement is executed on the date first above written.
City of Yreka PERMITTEE: Brett Butler
_________________________ ___________________________________ Jason Ledbetter, City Manager
Attest:
_____________________________
Arthur Boyd, City Clerk
Exhibit A – Authorizing Resolution
Exhibit B – Letter of Request, Park Reservation Application, and Event Map Exhibit C – Insurance Requirements and Evidence of Coverage City of Yreka City Council
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EXHIBIT A:
Authorizing Resolution
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RESOLUTION NO. 2022-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA
APPROVING REQUESTS ASSOCIATED WITH SPECIAL EVENT OF
THE ROTARY CLUB OF YREKA KNOWN AS THE “NORCAL CROSS”
TO BE HELD ON MAY 14, 2022
WHEREAS, the city, a municipal corporation, is the owner of certain lands within the City of Yreka which are operated by the City as public municipal facilities, and, WHEREAS, the Permittee desires to sponsor the Norcal Cross on Saturday, May 14, 2022 at Greenhorn Park, which is City property; and,
WHEREAS, the sponsor requests use of portions of Lower and Upper Greenhorn Park for the event; and,
WHEREAS, the following provisions of the Yreka Municipal Code [YMC] are implicated by this event:
Business License - YMC Section 5.04
Park Regulations - YMC Chapter 9.50
Vehicle controls- YMC Chapter 10.73
Sound Amplifying Devices-YMC Chapter 9.28
Temporary Signs-YMC Section 13.16.020(d)
WHEREAS, pursuant to YMC Section 9.50.120, in order to promote the safety, comfort and convenience of persons using any park or recreation area, the City Council may from time to time by resolution adopt rules and regulations not inconsistent with the provisions of Chapter
9.50 of the Yreka Municipal Code, and make the same applicable generally or to a particular park or recreation area or portion thereof. Such rules and regulations may include regulating the speed of vehicles, establishing campsites, parking areas and areas where parking or driving of vehicles is prohibited, areas where certain games or activities are prohibited, and such other rules and regulations as in the opinion of the council are necessary for the safety, comfort and convenience of persons using such park or recreation area; and, WHEREAS, this event will not include the installation of any structures, it will feature overnight camping on City property during the event by the race participants only; and, WHEREAS, there do not appear to be any restraints or use permits required for this activity under the zoning ordinance, as this is not a "use" as contemplated by the zoning law; and, WHEREAS, pursuant to Title 14 of the California Code of Regulations, Section 15061(b)(3) it has been found that this action is exempt from the requirements of the California Environmental Quality Act (CEQA) in that it is not a Project which has the potential for causing a significant effect on the environment; and
WHEREAS, the City Council has determined it would be in the best interests of the City to approve and authorize the action outlined in this Resolution on the terms and conditions set forth hereafter.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YREKA DOES HEREBY City of Yreka City Council
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RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. The Council hereby finds and determines that the foregoing recitals are true and correct.
Section 2. The Council hereby orders:
a) The Permittee is granted the use of portions of Lower and Upper Greenhorn Park areas, and in particular those areas designated by the Director of Public Works, for the event on May 14, 2022 at Greenhorn Park under the terms and conditions of the Encroachment Agreement to be negotiated between the event sponsor and the Public Works Department. b) The event sponsor shall clean up the premises used after the event and shall comply which such other and further direction as may be given by the Director of Public Works or his designee in connection with the event, or as provided in the Encroachment Agreement. i. The event sponsor shall maintain a clean atmosphere in the park; ii. A refundable deposit of $500 shall be paid to the City prior to the event to cover clean-up costs and/or any possible damage to the park facility. c) The event sponsor shall provide the City with proof of general liability insurance of not less than $1,000,000 and a separate endorsement naming the City of Yreka as additionally insured specific to the event dates and location, at least 1 week prior to the event. Event sponsor will be responsible and indemnify, defend and hold harmless the City for acts of the vendors and volunteers within the park.
f) The event sponsor shall pay for any services required by the Public Works Department.
At the conclusion of the event, the Public Works Department will deduct the fees from any deposit given or submit an invoice to event sponsor for such services in accordance with the fee schedule of the Use and Encroachment Agreement.
g) The event is subject to the terms and conditions of the Encroachment Agreement regarding the event and the event sponsor shall comply with all other City of Yreka ordinances; and, the event sponsor shall comply with such further conditions and requirements as may be set by the City Manager, Chief of Police, and or the Director of Public Works.
Section 3. The Director of Public Works is authorized to negotiate an encroachment agreement with the Yreka Rotary for the purpose of trail conditioning in preparation for the event.
Section 4: City Manager is hereby delegated the authority to review and approve or deny event sponsor's requests for participation by other City departments to be part of the event (such as a demonstration or for event services other than emergency response), and to fix such terms and conditions upon any approval as the City Manager deems appropriate and in the interests of the City of Yreka.
Section 5. It is further resolved, if any section, subsection, part, clause, sentence or phrase of this Resolution or the application thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, the validity of the remaining portions of this Resolution, the application thereof, shall not be affected thereby but shall remain in full force and effect, it being the intention of the City Council to adopt each and every section, subsection, part, clause, sentence phrase regardless of whether any other section, subsection, part, clause, City of Yreka City Council
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sentence or phrase or the application thereof is held to be invalid or unconstitutional.
Section 6. The City Manager, the Chief of Police, the Director of Public Works and all other proper officers and officials of the City are hereby authorized and directed to execute such other agreements, documents, and certificates, and to perform such other acts and deeds, as may be necessary or convenient to affect the purposes of this Resolution and the transactions herein authorized.
Section 7. This resolution shall take effect immediately upon its passage.
Passed and adopted this 5th day of April 2022 by the following vote:
AYES:
NAYS:
ABSENT:
___________________________
Duane Kegg
Mayor of the City of Yreka
Attest:____________________________
Arthur Boyd
City Clerk
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EXHIBIT B
Park Reservation Application, Letter of Request, and Event Map City of Yreka City Council
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$500.00 2-16-22
------------- 3/5/22
(831) 241-4260
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Exhibit C:
CITY OF YREKA Insurance Requirements and Evidence of Coverage For Event Sponsors (Use/Rental of City Facilities)
Renter shall procure and maintain for the duration of the rental period insurance against claims for injuries to persons or damages to property which may arise from or in connection with the rental of the facilities and the activities of the renter, his guests, agents, representatives, employees, or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering CGL on an “occurrence” basis, including property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
If the use includes athletic activities, Renter shall provide evidence of that the CGL includes coverage for injuries to athletic participants and should also provide evidence of Participant Accident Insurance.
If the Renter maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Renter. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of the rental of the facility, work or operations performed by or on behalf of the Renter including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Renter’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).
Primary Coverage
For any claims related to this contract, the Renter’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Renter’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity.
Waiver of Subrogation
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Renter hereby grants to Entity a waiver of any right to subrogation which any insurer of said Renter may acquire against the Entity by virtue of the payment of any loss under such insurance. Renter agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Entity.
Verification of Coverage
Renter shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. All certificates and endorsements are to be received and approved by the Entity at least five days before Renter commences activities.
Liquor Liability
If Renter will be supplying alcoholic beverages, the general liability insurance shall include host liquor liability coverage. If Renter is using a caterer or other vendor to supply alcohol that vendor must have liquor liability coverage. If Renter intends to sell alcohol either the Renter or vendor providing the alcohol for sale must have a valid liquor sales license and liquor liability insurance covering the sale of alcohol.
Homeowners Insurance
In some cases, the Renter’s homeowner’s liability insurance may provide coverage sufficient to meet these requirements. Renter should provide these requirements to his or her agent to confirm and provide verification to the Entity.
Special Events Coverage
Special events coverage is available for an additional fee to provide the liability insurance required by this agreement. Renter can obtain additional information and cost from Entity.
Special Risks or Circumstances
Entity reserves the right to modify these requirements based on the nature of the risk, prior events, insurance coverage, or other special circumstances.
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ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ©1988- 2009 ACORD CORPORATION. All rights reserved.
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
05/14/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
The Camp Team, LLC
9035 Wadsworth Parkway,
Suite 3820,
Westminster, CO, 80021
CONTACT
NAME:
PHONE
(A/C, No, Ext): 800 747-9573 FAX (A/C No): 303-422-1276 E-MAIL
ADDRESS:
[email protected]
PRODUCER
CUSTOMERID_:
INSURER(S) AFFORDING COVERAGE NAIC #
INSURED SSEI Program Management Inc.
Brett Butler
4909 Rainbow Dr.
Weed, CA, 96094
INSURER A : HDI Global Specialty SE AA1340041
INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: A-SP-SU-22-03-02-247861_E2 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR
CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR TYPE OF INSURANCE
ADDL
INSR
SUBR
WVD POLICY NUMBER
POLICYEFF
(MM/DD/YYYY)
POLICYEXP
(MM/DD/YYYY) LIMITS
A
GENERAL LIABILITY
X COMMERICAL GENERAL LIABILITY
CLAIMS-MADE X OCCUR
X INCLUDES ATHLETIC PARTICIPANTS
GENERAL AGGREGATE LIMIT APPLIES PER:
Y N HDGL003700608 05/14/2022 05/15/2022 EACH OCCURRENCE $ 1,000,000.00
DAMAGE TO PREMISES
RENTED (Any one premises) $ 300,000.00
MED EXP (any one person) $ 5,000.00
PERSONAL & ADV INJURY $ 1,000,000.00
GENERAL AGGREGATE $ 3,000,000.00
PRODUCTS - COMP/OP AGG $ 2,000,000.00
$
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
ANY AUTO HIRED AUTOS (Ea accident) $
ALL OWNED
AUTOS
NON-OWNED AUTOS
SCHEDULED
AUTOS
BODILY INJURY (Per person) $
BODILY INJURY (Per accident) $
PROPERTY DAMAGE
(Per accident)
$
UMBRELLA LIAB
EXCESS LIAB
OCCUR
CLAIMS-MADE
EACH OCCURRENCE $
AGGREGATE $
DEDUCTIBLE
RETENTION $
$
$
WORKERSCOMPENSATION
ANDEMPLOYERS'LIABILITY
ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBEREXCLUDED?
(MandatoryinNH)
If yes, describe under
SPECIAL PROVISIONS below
Y / N
N / A
WC STATUTORY LIMITS
OTHER
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT $
A
OTHER
Abuse/Molestation Y HDGL003700608 05/14/2022 05/15/2022 Each Occurrence: $ 25,000.00 Aggregate: $ 50,000.00 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Liability Policy Deductible: $0.00 Deductible for Bodily Injury and $ 1000.00 per Property Damage Claim. ISO Occurrence form CG 00 01 04 13 and company's specific forms. Coverage for Participant Legal Liability requires that every participant signs a waiver/release. The certificate holder is named as Additional Insured with respect to negligent acts or omissions of the Named Insured and only with respect to the Operations of the Insured during the coverage (continued on next page)
CERTIFICATE HOLDER CANCELLATION
City of Yreka, a municipal corporation its officials, officers, agents, employees; Attn:
Arthur Boyd
701 Fourth Street
Yreka, CA, 96097
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Mark Di Perno
Endorsed Date :May 14 2022 12:00AM EST
City of Yreka City Council
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191
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ©1988- 2009 ACORD CORPORATION. All rights reserved.
AGENCY
The Camp Team, LLC
NAMED INSURED
Brett Butler
4909 Rainbow Dr.
Weed,
CA, 96094
POLICY NUMBER
HDGL003700608
CARRIER
HDI Global Specialty SE
NAIC CODE
AA1340041 EFFECTIVE DATE: 05/14/2022
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance period.
RE: Registered Cyclo-cross participants: 05/14/2022 - 05/14/2022; City of Yreka City Council
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192
POLICY NUMBER:
Policy No: HDGL003700608
Brett Butler
Policy Period: May 14, 2022 to May 15, 2022
COMMERCIAL GENERAL LIABILITY
CG 20 26 07 04
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG 20 26 07 04 © ISO Properties, Inc., 2004 Page 1 of 1 ADDITIONAL INSURED – DESIGNATED
PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s) City of Yreka, a municipal corporation its officials, officers, agents, employees; Attn: Arthur Boyd
701 Fourth Street
Yreka, CA, 96097
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
Section II – Who Is An Insured is amended to include
as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf:
A. In the performance of your ongoing operations; or
B. In connection with your premises owned by or
rented to you.
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