YREKA CITY COUNCIL
SPECIAL MEETING AGENDA
September 20, 2022
Closed Session: 5:00PM
Regular Session: 6:30PM
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.
The full agenda packet can be found on the City’s website: www.ci.yreka.ca.us/AgendaCenter
1. CALL TO ORDER:
2. PUBLIC COMMENT ON CLOSED SESSION:
3. CLOSED SESSION:
The City Council will recess to Closed Session to discuss the following item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced:
a. Conference with Real Property Negotiations (§ 54956.8) Property: California State Route 3 (SR 3)
Third Party Negotiation: California State Department of Transportation (Caltrans) District 2 City Negotiation: City Manager and City Attorney
Negotiating Parties: City of Yreka and Caltrans
Under Negotiation: Possible purchases and encroachment agreement including price, terms of payment, or both.
b. Conference with Labor Negotiator Government Code § 54957.6(a) Agency negotiators: City Manager, Asst. City Manager, Human Resources Director.
Employee Organization: Yreka Police Officers Association, Yreka Employees Association
Join this meeting via Zoom:
Link: https://us02web.zoom.us/j/6194957056
Meeting ID# 619-495-7056
Members of the public may also remotely listen to and participate in the meeting via teleconference. If you wish to listen or participate in this meeting through teleconference, simply dial into the conference number below, and enter the meeting ID#.
Conference call in Number: 669-900-6833 (Toll-Free 888 788 0099) “RAISE YOUR HAND” to provide public comment for your desired item. Speakers will be asked to identify themselves.
• Online: If you are online, click on “raise hand” on the bottom of your screen. • Mobile App: In the mobile app, you can raise your hand by tapping the "Raise Hand" option in the "More" tab.
• Telephone: If you are calling in via telephone, to raise your hand, dial *9 (star-nine). Speakers will be called on by the last four digits of their phone number. To unmute yourself dial *6 (star-six). 1
4. OPTIONAL RECESS IF DESIRED:
5. RETURN TO OPEN SESSION AT 6:30 PM:
Announcement of any action taken by the City Council in Closed Session required by the Ralph M. Brown Act. (Government Code § 54950 et. seq.)
6. CALL TO ORDER REGULAR SESSION AND PLEDGE OF ALLEGIANCE:
7. SPECIAL PRESENTATIONS AND/OR ANNOUNCEMENTS:
This time slot is for informational presentations, appointments, or awards to be presented by the City Council or to the City Council.
a. City Council Proclamation against Hate
b. Madrone Hospice Senior Services Program Updates, Chris Clother, Executive Director c. Update on County Sharps (free needles) Program, Jessica Skillen, Siskiyou County Health and Human Services
8. PUBLIC COMMENTS:
Public participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the City Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks.
Councilmembers, when recognized by the Mayor, may ask questions of presenter but no action may be taken by the City Council during the public comment section of the meeting. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. • Please speak into the microphone from the podium. The podium electronically adjusts up and down to accommodate speaker. (Should you need an additional special accommodation, e.g., remote microphone, please notice the City Clerk prior to the start of meeting for arrangements). • Please state your name for the record prior to providing your comments. • Please address the Council as a whole.
• If you have documents to present, please provide a minimum of seven (7) copies. • Please limit your remarks to five (5) minutes.
Public comments period is not intended to be a “Question and Answer” period or conversations with the Council or City staff.
9. PUBLIC COMMENT FOLLOW-UP:
This is the time for City Council or the City Manager to respond to public comments and may direct staff to prepare a report or place an item on a future agenda.
10. CONSENT AGENDA:
All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, a. Approval/ratification of payments issued from August 23, 2022, through September 11, 2022. b. Approval of Minutes of the special meeting held August 30, 2022 c. Approval of Minutes of the special meeting held August 31, 2022. 2
d. Continuation of Urgency Ordinance #864: Fireworks.
e. Continuation of Urgency Resolution #2021-51: Remote Public Meetings. f. Waive Full Text Reading of All Ordinances on the Agenda. Ordinances shall be introduced and adopted by title only.
Recommended City Council Action (after the Mayor’s request for public comment): Motion to Adopt the Consent Agenda of the City Council of the City of Yreka as presented.
11. OLD BUSINESS
Planning Director/Finance Director
a. Agenda Title: Adopting an Updated Comprehensive Fee Schedule The Finance Director and Planning Director have coordinated to present a comprehensive fee schedule to update the fees charged for services by the City of Yreka and have found that the proposed fees provide a nexus to the cost of services rendered. (Dog licensing fees will be considered at a future meeting.)
Recommended City Council Action: Motion to Adopt a Resolution 2022-37 of the City Council of the City of Yreka Adopting an Updated Comprehensive Fee Schedule and Adopt the Finding that the Project is Statutorily Exempt from CEQA.
12. NEW BUSINESS:
City Manager/Maddelyn Bryan, Housing Coordination Siskiyou County a. Agenda Title: Resolution and Agreement between the County of Siskiyou and the City of Yreka for Joint Participation in the Permanent Local Housing Allocation (PLHA) City of Yreka, as the applicant is seeking authorization and direction to apply for and to receive a PLHA grant, in an amount not to exceed the five-year estimate of the PLHA formula allocations of $612,043 in accordance with all applicable rules and will delegate the County of Siskiyou, through a legally binding agreement, to submit an application on its behalf and administer the PLHA grant.
Recommended City Council Action: Motion to Adopt a Resolution 2022-38 Authorizing Application for, and Receipt of, Permanent Local Housing Allocation Program Funds, and grant to the City Manager, the authority to enter into an agreement between the County of Siskiyou and the City of Yreka for Joint Participation in the Permanent Local Housing Allocation Funding Program for the Fiscal Years 2020-2025, and to designate the County of Siskiyou as the Administering Local Government for the Program.
City Manager
b. Agenda Title: Resolution for the Creation of a Fire Department Ad Hoc Committee The purpose of this committee is to advise the City Council on matters related to the Yreka Volunteer Fire Department that includes its operational, capital equipment and facilities development plans.
3
Recommended City Council Action: Motion to Adopt a Resolution 2022-39 Authorizing the Creation of the Fire Department Ad Hoc Committee.
Fire Chief
c. Agenda Title: Resolution to Accept California Department of Forestry (CDF) Grant Award of $5,050
The Yreka Volunteer Fire Department received notice of funding for it its application for California Department of Forestry and Fire Protection 2022-2023 Grant, pursuant to the Cooperative Forestry Assistance Act of 1978 - Rural Fire Capacity Program for $5,050, that requires a 50% match of $5,050 for a total project cost of $10,100. The purpose of the grant, through cost share funds, is to help rural areas in upgrading their capability to organize, train, and equip local forces for fire protection.
Recommended City Council Action: Motion Adopt Resolution 2022-40 of the Yreka City Council of the City of Yreka, County of Siskiyou, State of California, Authorizing the City Manager to enter into an Agreement with the California Department of Forestry and Fire Protection under the Volunteer Fire Assistance Program of the Infrastructure Investment and Jobs Act of 2021 for the State Fiscal Year 2022-23.
13. CITY MANAGER/STAFF REPORTS:
City Manager and Staff may make brief announcements or reports at this time. • Special Events
14. COUNCILMEMBER STATEMENTS AND REQUESTS:
Members of the Council may make brief announcements, reports, or request staff to report to Council on any matter at a subsequent meeting.
15. ADJOURNMENT:
In compliance with the requirements of the Brown Act, notice of this meeting has been posted in a publicly accessible place, 72 hours in advance of the meeting.
All documents produced by the City which are related to an open session agenda item and distributed to the City Council are made available for public inspection in the City Clerk’s Office during normal business hours.
Public Hearings: If, in the future, you wish to challenge in court any of the matters on an agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. Any person seeking to challenge a City Council decision made as a result of a proceeding in which by law a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that action 90 days following the date on which the decision becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure 1094.6 to determine how to calculate when a decision becomes “final.”
"CHALLENGING DECISIONS OF CITY ENTITIES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of Yreka is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative 4
decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing. If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Yreka, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies." The City of Yreka does not discriminate on the basis of race, color, national origin, religion, age, gender, sexual orientation, disability, or any other legally protected classes in employment or provision of services. In compliance with the Americans with Disabilities Act, those requiring accommodations for this meeting should notify the City Clerk 48 hours prior to the meeting at (530) 841-2386 or by notifying the Clerk at [email protected].
AFFIDAVIT OF NOTIFICATION AND POSTING
STATE OF CALIFORNIA )
COUNTY OF SISKIYOU ) SS
CITY OF YREKA )
I, Rhetta Hogan, Acting City Clerk of the City of Yreka, hereby declare under penalty of perjury that a copy of the above Agenda of the Regular Meeting of the City Council of the City of Yreka, California, was delivered and/or notice by email not less than 72 hours, before the hour of 5:00 p.m. on September 20, 2022 to the members of the governing agency, and caused the agenda to be posted on the City’s website at www.ci.yreka.ca.us and posted at Yreka City Hall, 701 Fourth St., Yreka, California. /s/: Rhetta Hogan
5 Siskiyou County
PROCLAMATION Designating November 13-19, 2022
United Against Hate Week
WHEREAS, the City of Yreka was founded on the homeland of Indigenous Tribes, and settled by immigrants from around the world, and we seek to protect, honor and uplift the diverse cultural traditions of every resident, from the original inhabitants of the land to our newest arrivals, offering good will and equal protection under the law, and WHEREAS, the Constitution of the United States of America declares that all people are created equal, and cannot be discriminated against on the basis of race, ethnicity, religion, gender identity, sexual orientation, nationality, age or disability, it is the responsibility of this community to ensure that all people enjoy the freedom to work, worship, and celebrate without fear, and
WHEREAS, racism, bigotry and bias yield unequal outcomes for housing, education, employment, criminal justice and healthcare, the City’s governing body of elected officials must model inclusive behavior at every opportunity; and
WHEREAS, hate crimes are on the rise around this nation, silence and apathy are inappropriate responses wherever racially motivated, hate based taunting, bullying, verbal abuse, or intimidation are observed. It is a fact that an attack against one individual, or a group of individuals, is a crime against the well-being of this entire community; and, WHEREAS, by supporting education to bring understanding and compassion to a population which is ever growing in diversity, we seek to build bridges rather than acquiesce to the politics of fear and divisiveness.
NOW THEREFORE, be it resolved that Mayor Kegg, and the City Council of the City of Yreka join the Nation in Proclaiming November 13-19, 2022, as “United Against Hate” Week.
From this week forward, we stand ready to condemn all forms of racism, discrimination, bigotry, bias and hate speech, and commit to fostering a community that offers dignity and respect to all peoples.
Signed: _________________
Duane Kegg, Mayor City of Yreka for the City Council
Madrone Hospice, Inc._________________________________________________________________ 255 Collier Circle
Yreka, CA 96097
530-842-3160
www.madronehospice.org
August 15, 2022
TO: City Council
City of Yreka
FROM: Chris Clother
Executive Director
Madrone Hospice, Inc
RE: Annual Report and Request for Funding
Yreka Senior Nutrition and Transportation Programs (Senior Services) As part of our agreement for use of the Yreka Community Center and for access to senior services program funding on behalf of the City of Yreka, I am submitting the annual report accounting for Madrone’s Senior Services programs during the past year.
This report reflects all activities conducted by Madrone’s Senior Services from the period beginning July 2021 and ending July 2022.
Madrone Senior Services continues to operate the nutrition and transportation programs five days a week with a service area inclusive of seniors living within a three-mile radius of the city limits. Our transportation services connect seniors with food, home necessities, and various appointments throughout the week in addition to providing social opportunities that come from visiting local stores and seeing friends on the bus.
During the 2021/2022 fiscal year, we provided 25,219 freshly cooked, balanced meals to 250 participants through delivery to their homes or by providing meals for pickup at the Community Center. We have abided by COVID safety protocol in providing access to these meals by ensuring our staff are masked and are maintaining social distance. Since the advent of the pandemic, Senior Services has discontinued congregate meals in the Community Center to diminish the risk of contagion amongst the vulnerable group we serve.
We intend to offer congregate meals at Yreka’s Community Center again when the risk of COVID has further subsided.
Madrone Senior Services has also functioned as a hub of information resources for regional seniors. We continue to operate our Family Caregiver Support program which is executed through the printing and distribution of the Senior Resource Directory as well as our Caregiver List. Our Senior Resource Directory is an annually published booklet with alphabetized local businesses, organizations, and agencies that provide all manner of support to senior citizens. This directory also features advertisements and additional information relevant to this population. Our Caregiver List is a compendium of local individuals who can provide inhome support to senior citizens and who have undergone a background check.
Additionally, Madrone’s Family Caregiver support program offers handicap accessible ramps as well as caregiver respite. In the past year, we have installed numerous ramps at homes in an around Yreka to support seniors with reasonable access to their homes. We interview, train, and conduct background checks 7 for volunteers who give respite to caregivers in need of a break. In 2021, these volunteers provided 172 hours of respite support.
Since 2009, our Senior Nutrition, Transportation, and Family Caregiver Support Programs have been implemented by Madrone Hospice Inc. with the in-kind use of Yreka’s Community Center, transferred titles on buses, and an annual unrestricted cash contribution of $75,000. We completed contracts with the California Department of Aging in 2020 to operate these programs for the next four-year cycle. State and Federal funding for 2022 and 2023 totals $262,518 to be provided to senior nutrition and transportation programs, pending budget approvals. We have also received funds through one-time COVID relief grants that have given various restricted supports to aspects of our programming.
These resources have positioned Madrone’s Senior Services to begin exploring ways to expand our reach and enhance our offerings. In the coming months, we would like to begin delivering meals to neighboring communities, namely Fort Jones and Montague, meeting a need that we have been aware of for some time.
We also see an opportunity to move towards reasonably reintroducing congregate meals by adding an outdoor seating option. This would provide a way for individuals who may be uncomfortable eating with others indoors to participate in our daily lunches at the Community Center. Both of these new endeavors will necessitate additional resources, a new part-time staff person, and added supplies; all of which we will be able to manage under our present financial arrangements.
We ask that the City maintain our partnership in its current state with no need to increase the annual financial contribution. In the event that Senior Services has unused City funds, we would be open to City Council using them to carry out improvements to the Yreka Community Center. Looking ahead, the building could benefit from new paint and carpet, the kitchen could use new countertops, and the outside parking lot and sidewalk could be resurfaced.
Our board, staff, and community understand that the City’s partnership with Madrone in the execution of these programs has been a tremendous success, and we appreciate the opportunity to ensure the continuation of these services to our regional seniors. We also understand that our capacity to sustain these services is contingent upon City support. We certainly would not be able to meet this great need in our community without the space, vehicles, and funding provided by the City of Yreka. We appreciate this partnership and welcome further opportunities to discuss our programs or to consider any questions expressed by City staff or Council.
Thank you,
Chris Clother
Executive Director – Madrone Hospice Inc
Sara Kerr
Senior Services Manager
8 Healthy Siskiyou Mobile Unit
9 Linkage to Services
10 Other Public Health services offered
2019-2022-182 Referrals to Mental Health
or Substance Use Treatment Programs
2021- 1572 Doses Distributed
151 Overdose reversals reported
2019-2022- 104 Tests
According to the CDC currently, the lifetime
treatment cost of an HIV infection is
estimated at $379,668. Research shows
that early HIV diagnosis and treatment
improves health outcomes and life
expectancy.
11 Harm Reduction Program
Harm reduction is an approach that emphasizes engaging directly with people who use drugs to prevent overdose and infectious disease transmission, improve the physical, mental, and social wellbeing of those served, and offer low-threshold options for accessing substance use disorder treatment and other health care services.
A comprehensive prevention strategy, harm reduction is part of the continuum of care. Harm reduction approaches have proven to prevent death, injury, disease, overdose, and substance misuse. Harm reduction is effective in addressing the public health epidemic involving substance use as well as infectious disease and other harms associated with drug use Siskiyou County Syringe Service Program Est. 2019 after authorization of Siskiyou County Board of Supervisors and California Department of Public Health
12 Syringe Service Program-Data
0 20000
40000
60000
80000
100000
120000
140000
160000
180000
200000
2019 2020 2021 2022
Syringes Collected Syringes Distributed Kiosks Collected 13 Bi-annual Point-in-time
Surveys
14 Syringe Disposal Kiosks
Siskiyou County Public Health has responded to the
need for syringe disposal kiosks to help prevent syringe litter in communities.
Improper sharps disposal can affect janitors, pest
control workers, groundskeepers, waste management
workers, and children or household pets among others.
Safe, legal and convenient syringe disposal sites will be available in multiple locations throughout the county.
15 Current Locations:
Siskiyou County Public Health 810 S Main, Yreka
South Parking Lot from 5915 Dunsmuir Ave
16 Proposed Locations
#1. Oberlin Rd Parking Lot Next to trash receptacles
#2. Main St. Yreka Trail entrance/exit
#3. Street side of Campus Drive. In
front of Behavioral Health
Option#4- Wait for Urban Campsite to be
operational
17 Questions?
18 19
20 21
22 23
24 25
26 27
28 29
30 31
32 33
34 35
36 37
38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
MINUTES OF THE YREKA CITY COUNCIL
SPECIAL MEETING HELD IN SAID CITY ON AUGUST 30, 2022
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA 701 Fourth Street, Yreka, CA
On August 30, 2022, the City Council of the City of Yreka, met for a Special Meeting for Closed Session 5:00 p.m. and Regular Meeting Session at 6:30 p.m. and upon roll call, the following Councilmembers were present: Deborah Baird, Joan Smith Freeman, Duane Kegg, Paul McCoy, and Corey Middleton.
1. CALL TO ORDER:
2. PUBLIC COMMENT ON CLOSED SESSION:
3. CLOSED SESSION:
The City Council will recess to Closed Session to discuss the following item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced:
a. Conference with Real Property Negotiations (§ 54956.8) Property: California State Route 3 (SR 3)
Third Party Negotiation: California State Department of Transportation (Caltrans) District 2
City Negotiation: City Manager and City Attorney
Negotiating Parties: City of Yreka and Caltrans
Under Negotiation: Possible purchases and encroachment agreement including price, terms of payment, or both.
b. Conference with Real Property Negotiations (§ 54956.8) Property: APN’s 062-161-170, 062-161-160-000, 062-161-140-000, 062-161-130-000, 062-031-190-000
Third Party Negotiation: College of the Siskiyous, Weed, CA City Negotiation: City Manager and City Attorney
Negotiating Parties: City of Yreka and College of the Siskiyous Under Negotiation: Possible purchases and encroachment agreement including price, terms of payment, or both.
4. OPTIONAL RECESS IF DESIRED:
5. RETURN TO OPEN SESSION AT 6:30 PM:
Announcement of any action taken by the City Council in Closed Session required by the Ralph M.
Brown Act. (Government Code § 54950 et. seq.)
64
6. CALL TO ORDER REGULAR SESSION AND PLEDGE OF ALLEGIANCE:
Mayor Kegg announced there was no reportable action from the Closed Session.
7. SPECIAL PRESENTATIONS AND/OR ANNOUNCEMENTS:
This time slot is for informational presentations, appointments, or awards to be presented by the City Council or to the City Council.
Siskiyou County Economic Development Council Updates – SCEDC Staff Small Business Association – Office of Disaster Assistance, Mr. Richard Tillery
8. PUBLIC COMMENTS:
Public comments were heard from Sanjay Agarwal and Bhaumik Modi.
9. PUBLIC COMMENT FOLLOW-UP:
This is the time for City Council or the City Manager to respond to public comments and may direct staff to prepare a report or place an item on a future agenda.
City Manager Jason Ledbetter will follow up on lodging voucher program relating to temporary accommodations and subsequent guest or tenant eviction matters brought up during public comment.
10. CONSENT AGENDA:
All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, a. Approval/ratification of payments issued from August 8, 2022, through August 22, 2022. b. Approval of Minutes of the Regular Meeting held August 16, 2022. c. Continuation of Urgency Ordinance #864: Fireworks.
d. Continuation of Urgency Resolution #2021-51: Remote Public Meetings. e. Waive Full Text Reading of All Ordinances on the Agenda. Ordinances shall be introduced and adopted by title only.
Motion to approve the Consent agenda packet.
MOTIONED: Smith Freeman
SECONDED: Baird
AYES: Councilmembers: Baird, Smith Freeman, Kegg, McCoy, Middleton ABSTAIN: None
ABSENT: None
11. NEW BUSINESS:
65
Planning Director
a. 2022-2030 Housing Element Draft Review Session
The City of Yreka prepared a Draft Cycle 6 Housing Element that proposed various goals, policies, and programs for the city to meet the housing needs of the community in the next eight years. This item will include a presentation of the Draft Housing Element and time for public and city council input on the draft before transmission to the California Department of Housing and Community Development for the 90-day draft review cycle. The final Element will return to council at a later date for final approval.
Recommended Action: Motion to authorize the City Manager to transmit a copy of the Draft Housing Element to the California Department of Housing and Community Development for the 90-day draft review cycle.
Public comment was heard from Dawnmarie Autrey. City Manager Jason Ledbetter asked Councilmembers to individually express their vision, desires and interests for residential housing growth.
Motion to authorize the City Manager to transmit a copy of the Draft Housing Element to the California Department of Housing and Community Development for the 90-day draft review cycle.
MOTIONED: McCoy
SECONDED: Middleton
AYES: Councilmembers: Baird, Smith Freeman, Kegg, McCoy, Middleton ABSTAIN: None
ABSENT: None
City Manager
b. Agenda Title: Letter from the City Council thanking the many Law Enforcement and Fire Protection Agencies that supported the City and community during the McKinney Fire event.
Recommended City Council Action: Motion to approve the letter from the City of Yreka thanking public safety agencies in support of the McKinney wildfire and authorizing Mayor Kegg to sign the letter.
Motion to approve the letter from the City of Yreka thanking public safety agencies in support of the McKinney wildfire and authorizing Mayor Kegg to sign the letter.
MOTIONED: Middleton
SECONDED: Smith Freeman
AYES: Councilmembers: Baird, Smith Freeman, Kegg, McCoy, Middleton ABSTAIN: None
ABSENT: None
12. CITY MANAGER/STAFF REPORTS:
City Manager and Staff may make brief announcements or reports at this time. 66
City Manager Jason Ledbetter recommended the formation of an ad hoc fire safety committee to address fire department future to include two City Councilmembers, Paul McCoy, Corey Middleton and Duane Kegg expressed interest. Several future special meetings were requested.
13. COUNCILMEMBER STATEMENTS AND REQUESTS:
Members of the Council may make brief announcements, reports, or request staff to report to Council on any matter at a subsequent meeting.
14. ADJOURNMENT:
There being no further business before the Council the meeting was adjourned at 9:12PM. __________________
Duane Kegg, Mayor
Minutes approved by Council,
Motion September 20, 2022
____________________________
Rhetta Hogan, City Clerk
67
MINUTES OF THE YREKA CITY COUNCIL
SPECIAL MEETING HELD IN SAID CITY ON AUGUST 31, 2022
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA 701 Fourth Street, Yreka, CA
On August 31, 2022, the City Council of the City of Yreka, met for a Special Meeting for Open Session 1:00 p.m. and Closed Session at 2:30 p.m. and upon roll call, the following Councilmembers were present: Deborah Baird, Duane Kegg, Paul McCoy, and Corey Middleton.
1. CALL TO ORDER REGULAR SESSION AND PLEDGE OF ALLEGIANCE:
2. SPECIAL PRESENTATIONS AND/OR ANNOUNCEMENTS:
This time slot is for informational presentations, appointments, or awards to be presented by the City Council or to the City Council.
3. CONSENT AGENDA:
All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, a. Continuation of Urgency Resolution #2021-51: Remote Public Meetings.
Motion to approve the Consent agenda packet.
MOTIONED: Kegg
SECONDED: Baird
AYES: Councilmembers: Baird, Kegg, McCoy, Middleton
ABSTAIN: None
ABSENT: Smith Freeman
4. OLD BUSINESS:
Planning Director/Finance Director
a. Agenda Title: Discussion Regarding an Updated Comprehensive Fee Schedule The Finance and Planning Directors have coordinated to present a comprehensive fee schedule to update the fees charged for services by the City of Yreka and have found that the proposed fees provide a nexus to the cost of services rendered.
Recommended City Council Action: Direct Staff to present the Comprehensive Fee Schedule at a regularly scheduled City Council meeting. 68
Public comment was heard from Dawnmarie Autrey and Lorenzo Love. City Manager read a letter from Grace Bennett for public comment record.
Direction was given to staff to restructure the animal control fees between altered ($35) and unaltered ($105), staff will bring back some additional fee structures for consideration as discussed.
5. CITY MANAGER/STAFF REPORTS:
City Manager and Staff may make brief announcements or reports at this time.
6. COUNCILMEMBER STATEMENTS AND REQUESTS:
Members of the Council may make brief announcements, reports, or request staff to report to Council on any matter at a subsequent meeting.
7. ADJOURNMENT TO CLOSED SESSION:
8. OPTIONAL RECESS IF DESIRED:
9. CLOSED SESSION (3:20PM):
The City Council will recess to Closed Session to discuss the following item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced:
a. Conference with Labor Negotiator Government Code § 54957.6(a) Agency negotiators: City Manager, Asst. City Manager, Human Resources Director.
Employee Organization: Yreka Police Officers Association
10. RETURN TO OPEN SESSION:
Announcement of any action taken by the City Council in Closed Session required by the Ralph M.
Brown Act. (Government Code § 54950 et. seq.)
Mayor Kegg announced there was no reportable action from the Closed Session.
11. ADJOURNMENT:
There being no further business before the Council the meeting was adjourned at 5:15PM. __________________
Duane Kegg, Mayor
Minutes approved by Council,
Motion September 20, 2022
____________________________
Rhetta Hogan, City Clerk
69 CITY OF YREKA
CITY COUNCIL AGENDA MEMORANDUM
To:
Prepared By:
Agenda Title:
Meeting date:
Yreka City Council
City Clerk
Discussion/Possible Action: Continuation of Urgency Ordinance 864.
September 20, 2022
Discussion:
The drought, prevailing climatic temperatures, and the allocation of Yreka Fire Resources to mutual aid to suppress wildfires was found to constitute an immediate threat to the public safety.
Ordinance 864 delays the sale of fireworks and the use of fireworks and public displays of pyrotechnics until the threat to public safety is abated.
Recommendation:
That the Council continue Urgency Ordinance 864.
70 SUMMARY OF ADOPTED URGENCY ORDINANCE No. 864
Please take notice that the Yreka City Council adopted, at an emergency meeting held on July 29, 2021, a temporary urgency ordinance, number 864, entitled: “AN UNCODIFIED URGENCY
ORDINANCE OF THE CITY OF YREKA DECLARING A LOCAL EMERGENCY, AND AUTHORIZING THE
DELAY OF THE SALE AND USE OF FIREWORKS WHICH MAY CREATE A THREAT TO PUBLIC SAFETY
DEEMED TO BE ARISING FROM THE INCIDENCE OF THE LAVA FIRE AND SETTING FORTH THE FACTS CONSTITUTING SUCH URGENCY AND FINDING THE ORDINANCE EXEMPT FROM CEQA REVIEW” This urgency ordinance generally provides:
1. The factual background of the Lava Fire, the drought, the prevailing climatic temperatures and the fact that Yreka’s Fire Resources are engaged in mutual aid to suppress the Lava Fire as well as the allocation of law enforcement resources in traffic control and the fact that without Yreka’s normally available police and fire resources, the use of fireworks and pyrotechnics fire may not be able to be suppressed which was found to constitute the basis for the urgency nature of the ordinance and the City Council determined that there existed an immediate threat to the public health, safety and/or welfare and a need for immediate preservation of the public peace, health, or safety that warrants the adopted urgency measures.
2. The ordinance delays the sale of fireworks and the use of fireworks and public displays of pyrotechnics until the threat to public safety is abated and the urgency ordinance is terminated.
3. The city council determined that a local emergency now exists and shall continue to exist until its termination is ordained by the City Council. The need for continuance of the urgency measures will be regularly reviewed by City Council until it is terminated. The ordinance will be terminated at the earliest possible time.
4. The ordinance vests in the City Manager, Chief of Police and the Fire Chief with the discretion to take such acts as may be necessary to effectuate the intent of the ordinance.
5. The Council determined that the ordinance complies with a categorical exemption from CEQA review.
By roll call vote the following councilmembers voted in favor of the ordinance: Duane Kegg, Deborah Baird, Paul McCoy and Corey Middleton.
This summary is not intended to be a comprehensive statement of all of the provisions of the Ordinance, but constitutes only a fair summary of the Ordinance. The complete text of the Ordinance and the minutes of the emergency session is available for review online in Yreka’s City Council Agenda section or through a public records request as an in-person review of it is not available because City Hall is not currently open to the public.
Yreka City Clerk
71 BUSINESS OF THE COUNCIL OF THE CITY OF YREKA
AGENDA REPORT
For meeting of: September 20, 2022
TO: Honorable Mayor and City Council
FROM: Dohn Henion, Yreka City Attorney
TITLE: RESOLUTION TO CONTINUE HOLDING PUBLIC MEETINGS REMOTELY (AB 361) RECOMMENDATION:
In accordance with Assembly Bill 361, adopt a resolution to continue conducting the City’s Council, Commission, and Committee meetings remotely due to health and safety concerns to the public due to COVID-19.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
BACKGROUND:
On March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for a broader spread of COVID-19.
Thereafter, on March 17, 2020, Governor Newsom issued Executive Order N-2920, which suspended certain provisions of the Ralph M. Brown Act to allow local legislative bodies to conduct meetings telephonically or by other means. Additionally, the State implemented a shelter-in-place order, requiring all non-essential personnel to work from home.
Staff quickly worked to set up remote meetings via Zoom for all City Council and Planning Commission meetings. The Zoom meetings have allowed the Council, Commissions, and Committees to continue to conduct City business from the safety of members’ homes. The City has been utilizing Zoom for the past 18 months to conduct nearly all public meetings. The usage of Zoom for public meetings has allowed the City to ensure the public’s continued access to government meetings while also ensuring the public’s safety.
On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which extended the ability of agencies to hold remote meetings through September 30, 2021, after which agencies anticipated transitioning back to public meetings held in full compliance with the Brown Act. In preparation for the return to in-person meetings, staff has been working on acquiring audio and visual upgrades for City facilities to conduct hybrid meetings. Although hybrid meetings would help to keep the public safe by allowing them to continue accessing the meetings from their own home, Councilmembers, Commissioners, Committee members, and staff would need to meet in person.
72 Since the Governor issued Executive Order N-08-21, the Delta variant has emerged, causing a spike in cases throughout the state.
On September 16, 2021, Governor Newson signed Assembly Bill 361 (AB 361), which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the previous Executive Orders.
AB 361 authorizes local agencies to use teleconferencing without complying with the teleconferencing requirements imposed by the Ralph M. Brown Act during a declared state of emergency, when state or local health officials have imposed or recommended measures to promote social distancing during the proclaimed state of emergency, or when there is an imminent risk to the health or safety of attendees.
DISCUSSION:
AB 361 will allow local legislative bodies to continue to meet remotely after the September 30, 2021 expiration of the Governor’s executive orders. A local agency will be allowed to continue to meet remotely when:
• The local agency holds a meeting during a declared state of emergency • State or local health officials have imposed or recommended measures to promote social distancing
• Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees
The City meets the requirements to continue holding meetings remotely to ensure the health and safety of the public due to the following:
• The City is still under a local state of emergency;
• County health orders require that all individuals in public spaces maintain social distancing and wear masks;
• The City can’t maintain social distancing requirements for the public, staff, Councilmembers, Commissioners, and Committee Members in their meeting spaces; The City cannot ensure social distancing requirements are met inside City facilities where the City Council, Planning Commission, Parks and Recreation Commission, Redistricting Advisory Committee, Bicycle and Pedestrian Advisory Committee, and Main Street Bridge Advisory Committee meet.
Moreover, the indoor mask order is still in effect, making it difficult to hear what Councilmembers, Commissioners, Committee Members, staff, and public speakers are saying.
Furthermore, while speaking through masks may be understandable in person, picking up speech on microphones for those attending remotely and those watching any livestreams would be difficult.
73 Per AB 361, the City Council would need to declare every 30 days that the City’s legislative bodies must continue to meet remotely to ensure the health and safety of the public. Staff recommends that the City Council declare these findings are true so these bodies can continue to meet remotely. Staff will return with this resolution for re-ratification at the Council’s 1st Tuesday meeting each month, at which time the Council can reassess as various health orders and COVID-19 parameters change.
74 RESOLUTION NO. 2021- 51
2 3
4 5
6 7
8 A RESOLUTION OF THE YREKA CITY COUNCIL OF THE CITY OF
YREKA PROCLAIMING A LOCAL EMERGENCY, RATIFYING THE
PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR
NEWSOM ON MARCH 4, 2020, AND AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF
CITY OF YREKA FOR THE PERIOD SUCCESSIVE 30-DAY PERIODS
PURSUANT TO ASSEMBLY BILL 361
9 WHEREAS, the City of Yreka is committed to preserving and nurturing IO public access and participation in meetings of the Yreka City Council; and 11 WHEREAS, all meetings of City of Yreka's legislative bodies are open and 12 public, as required by t.he Ralph M. Brown Act (Cal. Gov. Code§ 54950 13 54963), so that any member of the public may attend, participate, and watch the 14 City's legislative bodies conduct their business; and 15 16 WHEREAS, the Brown Act, Government Code section 54953(e), makes 17 provisions for remote teleconferencing paiiicipation in meetings by members of 18 a legislative body, without compliance with the requirements of Government 19 Code section 54953(b )(3), subject to the existence of certain conditions; and 20 WHEREAS, a required condition is that a state of emergency is declared by the 21 Governor pursuant to Government Code section 8625, proclaiming the existence 22 of conditions of disaster or of extreme peril to the safety of persons and property 23 within the state caused by conditions as described in Government Code section 24 8558;and
25 WHEREAS, a proclamation is made when there is an actual incident, threat of 26 disaster, or extreme peril to the safety of persons and prope1iy within the 27 jurisdictions that are within the City's boundaries, caused by natural, 28 technological, or human-caused disasters; and
29 WHEREAS, it is further required that state or local officials have imposed or 30 recommended measures to promote social distancing, or, the legislative body 75 31 meeting in person would present imminent risks to the health and safety of 32 attendees; and
33 WHEREAS, such conditions now exist in the City, specifically, in Executive Order 34 N-29-20 the Governor of the State of California declared a state of emergency to 35 exist as a result of the threat of COVID-19; and
36 WHEREAS, said order suspended provisions of celiain provisions of the Brown 37 Act relating to teleconference meetings and creating the ability for viliual meetings 38 to keep the public and our public officials safer from exposure to the pandemic; and 39 WHEREAS, that suspension of the Brown Act requires expired on September 30, 40 2021; and
41 WHEREAS, On September 16,2021 Assembly Bill 361 was passed into law 42 permitting the extension of virtual meetings so long as the state of emergency 43 exists and is reviewed every thirty days by the Yreka City Council; and 44 WHEREAS, the delta variant of COVID-19 has resulted in Siskiyou County 45 having experienced 4,382 confirmed COVID-19 amongst the local population 46 cases, 54 deaths, 56 new cases reported in the last 24 hours with 271 active cases 47 and 23 persons presently hospitalized and, accordingly, social distancing and 48 masking is required for attendees' health and safety to mitigate the imminent risk 49 of COVID-19 being transmissible during public, in-person meetings of the City of 50 Yreka; and
51 WHEREAS, virtual meetings further mitigate the public's health and safety while 52 still providing the opportunity for public input on the people's business; and 53 WHEREAS, the City Council has reconsidered the circumstances of the state of 54 emergency; and
55 WHEREAS, the state of local emergency continues to directly impact the ability of 56 the City Council, Commissions, and Committees, as well as staff and members of 57 the public, from meeting safely in person; and
58 WHEREAS, the Yreka City Council does hereby find that prevalence of COVID-19 59 amongst the local population and, accordingly, social distancing and masking is 2 76
60 required for attendees health and safety to mitigate the imminent risk of COVID-19 61 being transmissible during public, in-person meetings of the City of Yreka, its 62 commissions and committees may cause, and may continue to cause, conditions of 63 peril to the safety of persons within the City that are likely to be beyond the control of 64 services, persOlmel, equipment, and facilities of the City, healthcare providers and 65 local hospitals, and desires to proclaim a local emergency and ratify the 66 proclamation of state of emergency by the Governor of the State of California; and 67 68 WHEREAS, as a consequence of the local emergency, the Yreka City Council 69 does hereby find that the City of Yreka's governing body, its commissions and 70 committees shall conduct their meetings without compliance with paragraph (3) of 71 subdivision (b) of Government Code section 54953, as authorized by subdivision 72 (e) of section 54953, and that such legislative bodies shall comply with the 73 requirements to provide the public with access to the meetings as prescribed in 74 paragraph (2) of subdivision (e) of section 54953; and 75 WHEREAS, meetings are posted on the City's website providing the necessary 76 information for the public to virtually provide input to the governing body on the 77 people's business.
78 NOW, THEREFORE, THE YREKA CITY COUNCIL OF THE CITY OF 79 YREKA DOES HEREBY RESOLVE AS FOLLOWS:
80 Section 1. Recitals. The Recitals set forth above are true and correct and are 81 incorporated into this Resolution by this reference. 82 Section 2. Proclamation of Local Emergency. The City Council hereby proclaims 83 that a local emergency now exists throughout the City, and prevalence of COVID84 19 amongst the local population and, accordingly, social distancing and masking is 85 required for attendees health and safety to mitigate the imminent risk of COVID-19 86 being transmissible during public, in-person meetings of the City of Yreka has 87 caused, and will continue to cause, conditions of peril to the safety of persons within 88 the City that are likely to be beyond the control of services, personnel, equipment, and 89 facilities of the City, healthcare providers and local hospitals. 3 77
90 Section 3. Ratification of Governor's Proclamation ofa State of Emergency. The 91 City Council hereby ratifies the Governor of the State of California's Proclamation 92 of State of Emergency, effective as of its issuance date of March 4, 2021. 93 Section 4. Remote Teleconference Meetings. The staff and legislative bodies of 94 City of Yreka are hereby authorized and directed to take all actions necessary to 95 cany out the intent and purpose of this Resolution including, conducting open and 96 public meetings in accordance with Government Code section 54953(e) and other 97 applicable provisions of the Brown Act.
98 Section 5. Effective Date of Resolution. This Resolution shall take effect 99 immediately upon its adoption and shall be effective until the earlier of (i) 30 days 100 from adoption of resolution, and 30 days from each successive affirmation that the 101 state of emergency continues to exist or such time the Yreka City Council adopts a 102 subsequent resolution in accordance with Government Code section 54953( e)(3) to 103 extend the time during which the governing body of the City of Yreka may continue 104 to teleconference without compliance with paragraph (3) of subdivision (b) of 105 section 54953.
106 PASSED AND ADOPTED by the Yreka City Council of the City of Yreka, this 5th 107 day of October, 2021, by the following vote:
108 AYES: FREEMAN, MIDDLETON, BAIRD, KEGG
109 NOES:
110 ABSENT: MCCOY
111 ABSTAIN:
112
113 DuaneK
114 Attest:
115
116
4 78
CITY OF YREKA
CITY COUNCIL AGENDA MEMORANDUM
Prepared by: Juliana Lucchesi, AICP, Planning Director & Joshua Stanshaw, Grants & Fiscal Compliance Manager
Agenda Title: IP-2022-01 Fee Schedule Update
Meeting date: September 20, 2022
Suggested Motion:
Motion to approved CCR 2022-37: A Resolution of the City Council of the City of Yreka Adopting an Updated Comprehensive Fee Schedule and Adopt the Finding that the Project is Statutorily Exempt from CEQA
Summary:
City Staff have prepared a Master Fee Schedule for the 2022-2023 Fiscal Year. The Master Fee Schedule is a finance planning document that contains all fees associated with applications and licensing of various uses, lots, and structures within the City Limits of the City of Yreka. Due to the passage of time and an increase in costs to the city since their adoption, city staff are concerned the city is not adequately recovering its costs. The aim of the proposed fees is to recover at least 80% of the cost for the time that city staff spend on assisting with applications and processing various applications.
City Council held a duly noticed public hearing August 16, 2022, regarding the fee schedule. The City Council requested a workshop on the fee schedule at the meeting.
Background:
The City of Yreka prepares and charges applicants various fees and deposits for discretionary and policy applications. Fees related to discretionary actions are calculated based on the amount of time that it takes to process the application to completion, properly file and record documentation, issue all necessary public hearing materials, and report to various state agencies depending on the action. Some fees are rounded to eliminate cents.
It has become increasingly important for local governments to be able to recover certain operating expenses through the collection of user fees. A user fee, or service fee, is a charge imposed by an agency on individuals and organizations for services that are requested by and rendered for specific benefit of the individual or organization.
User fees in California must conform to the statutory requirements of the California Constitution and the California Code of Regulations, including Government Code Section 66014. By law, local 79 governments can levy fees for the services that it provides when the decision to utilize said services is voluntary, and the fees charged are reasonably related to the cost of providing those services. However, user fees may not exceed the reasonable costs of services for which they are collected unless the excess fees are approved by a two-thirds vote of the electorate.
The City of Yreka imposes user fees for the planning, building, public works, fire, animal control, and city clerk services that it provides, with the majority of these fees last updated in May 2006.
Due to changes in staffing and inflation since the adoption of the current fees, city staff believes it is time to reevaluate the user fees to ensure project costs are being adequately captured and recovered. It is an important factor that, if the cost incurred by the City for staff, contract staff, and resources to process an application exceeds the fees paid by the applicant, the public is effectively subsidizing those services. However, even when the City can recoverits costs through further invoicing, fees that are established too low can result in unrealistic cost expectations for project proponents and create additional or unnecessary work for the City. For these reasons, the user fees recommended herein are set close to but slightly below the estimated cost of services. Again, user fees may not exceed the reasonable cost of services.
Policy Considerations
The utilization of user fees by local governments to finance certain public services that primarily benefit the individual user are common and considered bast practice in the local government industry. User fees apply to those individual and organizations that voluntarily consume services or use public facilities. User fees are favored because they create additional revenues to offset costs and can lead to more efficient utilization of resources.
While state law stipulates that user fees cannot exceed the reasonable cost of providing services, the City of Yreka may seek to recover as much of the direct and indirect costs associated with providing services as is feasible. Further, city policy may dictate which costs should be recovered and to what extent fees should offset the cost of providing services.
Spreading a portion of overhead costs to fees is a common practice among government agencies, assuming the amount and the allocation method are fair and reasonable. Arguably, certain overhead costs are necessary for the support and function of city services provided by the city. Without administrative support and supplies, city staff could not effectively service individuals within the community.
With regulatory changes and change to city staff, the costs associated with the provision of services will vary. Because of these inherent changes, it is important that the city implement a fee schedule that can easily be updated to reflect changes as they occur. This is a critical element of any fee schedule. Flexibility and periodic review will ensure the city is able to maintain fees that are based on the current and reasonable costs of providing services to its customers. 80 Administration Fees
Administrative fees are those set for day-to-day items like printing and providing mailing lists for individuals that are applying for other permits such as Alcohol Beverage Control permits or state licensing. The costs below do not include any staff labor. The rates are calculated by the cost to maintain the machinery, ink, and paper:
Static Projects
Static Projects are those that are typically ministerial or administrative in nature. A ministerial activity is one that does not require a public hearing or review from the Planning Commission and/or City Council. These types of project application and processing fees do not change much from project to project; therefore, an average time estimate is used to project the cost to the city to process these actions. Static project fees are not reimbursable to the applicant.
Boundary Line Adjustment Fee
A Boundary or Parcel Line Adjustment (BLA or PLA) is a ministerial planning activity where an applicant proposes to combine parcels or adjust the parcel boundaries of multiple parcels. The difference between a BLA and a Subdivision Map is that a BLA must keep the same number of parcels or less than what was originally brought to the Planning Department for review. A Subdivision Map would create new parcels by subdividing the property.
Type of Fee or Service Charge Proposed Fee Additional
Information
General Printing, Black and White (8.5" x 11") $ 0.15 per page side General Printing, Color (8.5" x 11") $ 0.25 per page side Large Scale Copies
8.5"x14" $ 0.28 per page side
11"x17" $ 0.45
per page (not available
in double sided)
9" x 12" $ 1.25
per page (not available
in double sided)
12" x 18" $ 1.50
per page (not available
in double sided)
18" x 24" $ 1.80
per page (not available
in double sided)
24" x 36" $ 2.00
per page (not available
in double sided)
Mailing Services $ 0.85 per mailer
Address List for Mailing $ 12.00 per request
Planning Department
Publication and Documents:
81 Table 1 lays out the estimated staff time for processing a BLA or PLA and subsequent fee. The estimated staff time is based on PACE Engineering Invoices and logs of city staff time while performing these actions.
Encroachment Permit
Encroachment permits are issued through the Public Works Department when a private contractor or other agencies conducts work on city-owned property and/or within city easements and rights-of-way. There are two types of encroachment permit: simple and complex. A simple encroachment permit is a one-time permit for minor work within the city right-of-way like staging bucket trucks for work on street poles without shutting down traffic. A complex encroachment permit involves longer shut down periods of city rights-of-way and more involved projects like utility connections and private installation of road improvements.
Encroachment activities that occur with another application, such as site plan review, conditional use permit, etc., will be estimated and added to the deposit for actual cost. Table 2 outlines the estimated time and cost to the applicant to process and approve a complex encroachment permit.
Temporary Use Permit – Administrative
Temporary Use Permits are administrative permits that allow a use on a property or area of the city for a limited timeframe. These permits are typically granted for temporary living arrangements while residential units are being built, temporary structure for emergency Work Description Staff Member Position Rate*
Actual
Hours/Unit
s
Final Costs
Juliana Lucchesi City Planner $ 72.80 8 $ 582.40
Project Record Keeping/Notary Silvia City Clerk $ 35.00 1 $ 35.00 $ 50.00 1 $ 50.00
Seth Petrie (PACE) City Engineer $ 223.00 8 $ 1,784.00
Jesse Lenaker (PACE) Principal Surveyor $ 223.00 8 $ 1,784.00 Matt Bray Public Works Director $ 101.22 2 $ 202.44
$ 0.28 5 $ 1.40
Finance Administrative Services 5% of Cost $ 221.96
$ 4,661.20
Deposit
Final Costs
Public Works Review and Utilities
Siting
Printing Services General Printing
Table 1. Boundary Line Adjustment Fee Calculation
Project Applicaton Review and
Environmental Review Notice of Exemption
Work Description Staff Member Position Rate*
Actual
Hours/Unit
s
Final Costs
Matt Bray Public Works Director $ 101.22 1 $ 101.22
Ben Miller Public Works Supervisor $ 76.05 3 $ 228.15
$ 0.28 5 $ 1.40
Finance Administrative Services Felicia Sims Planning Fiscal Technician $ 38.17 1 $ 38.17 $ 368.94
Deposit
Final Costs
Public Works Review and Utilities
Siting
Printing Services General Printing
Table 2. Encroachment Permit Fee Calculation
82 response, or special events involving amusement park rides and vendors. Table 3 outlines the cost break-down of the temporary use application fee.
Sign Permit
Sign permits are required for the erection and alteration of all sign types within City Limits. This permit does not include temporary signs or signs requiring Planning Commission consideration.
Planning Commission consideration would follow the Conditional Use Permit costs. The cost break down for sign permits is outlined in Table 4.
Work Description Staff Member Position Rate* Actual
Hours/Units Final Costs
Juliana Lucchesi Planning Director 72.80$ 5 $ 364.00
Project Record
Keeping/Notary Rhetta City Clerk 84.39$ 1 $ 84.39
50.00$ 1 $ 50.00
Matt Bray Public Works Director 101.22$ 2 $ 202.44
Felicia Sims Planning Fiscal Technician 38.17$ 1 $ 38.17
0.25$ 4 $ 1.00
Mailing Services 0.85$ 1 $ 0.85
Finance
Administrative
Services
5% of Cost $ 37.04
$ 777.89
General Printing
Environmental Notice of Exemption
Project Applicaton
Review and
Reporting
Final Costs
Printing Services
Public Works Review
Onsite Monitoring
Table 3. Temporary Use Permit - Adminsitrative
Work Description Staff Member Position Rate* Estimated
Hours/Units
Actual
Hours/Units
Estimated
Cost Final Costs
Juliana Lucchesi Planning Director 72.80$ 2 $ - $ 145.60 Felicia Sims Planning Fiscal Technician 38.17$ 4 $ - $ 152.68
0.25$ 2 $ - $ 0.50
Mailing Services 0.85$ 1 $ - $ 0.85
Finance
Administrative
Services
5% of Cost $ - $ 14.98
$ 314.61
General Printing
Project Applicaton
Review and
Reporting
Final Costs
Printing Services
Table 4. Sign Permit
83 Temporary Signs
Temporary sign permits are for the erection of signs that are erected for a limited amount of time for special events or sales throughout town. A temporary sign permit may also include series of temporary sings for specials like multiple event advertisement banners. Table 5 outlines the cost of temporary sign permit applications.
Livestock Animal License
The City of Yreka requires an annual animal livestock license for animals such as cows, horses, chickens, etc. Table 6 includes a cost break down of the animal livestock permit.
Historic Alterations Permit
The Yreka historic district requires alterations permit for minor and major alterations to historic buildings. The minor alterations permit is $145.60 which is 2 hours of the Planning Directors time to review and respond to the application. The major alterations permit is the same cost and procedure as a Conditional Use Permit which is mentioned below in the Dynamic Projects section.
Work Description Staff Member Position Rate* Estimated
Hours/Units
Actual
Hours/Units
Estimated
Cost Final Costs
Juliana Lucchesi Planning Director 72.80$ 1 $ - $ 72.80 Felicia Sims Planning Fiscal Technician 38.17$ 1 $ - $ 38.17
0.25$ 2 $ - $ 0.50
Mailing Services 0.85$ 1 $ - $ 0.85
Finance
Administrative
Services
5% of Cost $ - $ 5.62
$ 117.94
General Printing
Project Applicaton
Review and
Reporting
Final Costs
Printing Services
Table 5. Temporary Sign Permit
Work Description Staff Member Position Rate* Estimated
Hours/Units
Actual
Hours/Units
Estimated
Cost Final Costs
Juliana Lucchesi Planning Director 72.80$ 2 $ - $ 145.60 Felicia Sims Planning Fiscal Technician 38.17$ 2 $ - $ 76.34
0.25$ 2 $ - $ 0.50
Mailing Services 0.85$ 1 $ - $ 0.85
Finance
Administrative
Services
5% of Cost $ - $ 11.16
$ 234.45
General Printing
Project Applicaton
Review and
Reporting
Final Costs
Printing Services
Table 6. Livestock Animal License
84 Dynamic Projects
The opposite of static projects, dynamic projects are those that can take more or less staff time and resource depending on the complexity of the project. These projects typically require Planning Commission and/or City Council hearings and noticing. A portion of the project is reimbursable based on how much time and resources are eventually expended when preparing and completing the project review, processing, and approvals. A non-reimbursable portion of the fee is calculated based on the average time city staff take to initially review a project. After initial review, a cost estimate sheet is prepared for the project by city staff. The cost sheet is presented to the Applicant with the required deposit for the project. The Applicant is required to sign-off on the estimate and submit deposit prior to review commencing on the project. The deposit-based system is estimated to recover at least 80% of staff time costs related to private projects. The estimate is not 100% because staff anticipates some applicants not submitting applications after the pre-application meeting and review of the cost estimate sheet.
Initial Review
The City Staff will conduct an initial review of all potential applications to identify any issues with a proposed project or property that may lead to additional costs for the developer or property owner as the city processes the application. This initial review includes a pre-application meeting where the applicants and their representative meet directly with City Staff to address project specific questions and review state and local requirements for the specific project. The nonrefundable fee is not charge prior to the pre-application meeting but at the time of submission after the meeting. The non-refundable fee of $2,192.42 is broken down in detail in Table 4.
The following application fees would change to the deposit-based system:
• Parcel Maps & Subdivisions
• Annexations
• Conditional Use Permits
• Site Plan Review
• General Plan Amendments
• Specific Plan Creation and Amendments
Work Description Staff Member Position Rate* Estimated
Hours Actual Hours Estimated
Cost Final Costs
Matt Bray Public Works Director 101.22$ 4 $ 404.88
Jerry Lemos Fire Chief 92.17$ 2 $ 184.34
James McIntyre Building Official 85.00$ 2 $ 170.00
Juliana Lucchesi Planning Director 72.80$ 6 $ 436.80
City Engineer Review PACE Engineering City Engineer 223.00$ 4 $ 892.00 Finance
Administrative
Services
5% of cost $ 104.40
$ 2,192.42
Finance Department
Table 4. Preliminary Review (Nonrefundable)
Pre-Application
Meeting/Concept
Review
Total Amount Due at Application
85 • Rezoning and Zoning Text Amendments
• Variances
• Major Exterior Alterations in the Historic District
Appeals
Any administrative or discretionary decision of City Staff or the Planning Commission may be appealed by the Applicant or a member of the public. Appeals involve an analysis of the appellant, noticing of the appeal hearing, and production of supporting staff report and administrative record. City Staff recommend charging 15% of the total project cost or a minimum fee of $500. The minimum fee covers city staff and city attorney time to review the appeal and project. The more complex the project, the more staff time is required to assess the appeal and project for legal compliance.
Building Permit Fees
The California Building Code requires building permits to follow a valuation and per fixture fee payment process. Building permit fees do not follow the same Government Code as the other City Departments. Building code fees are calculated one of two ways: construction cost index (CCI) or proportional to the cost of building. Most cities rely on CCI to respond reasonably to economic factors such as recession and inflation. Factor the cost of building permits to the cost of building require a specific nexus analysis to justify the costs and have been found to over inflate building permit fees. City Staff recommend and have prepared the proposed fees based on CCI.
The city has not updated the building permit fees since 2006. The Engineering News Record - San Francisco Construction Cost Index (ENR SF CCI) from January of each year from 2006 to 2022 was used to calculate the proposed fee increase. The CCI were used as follows:
Dogs License Fees
City Staff have removed the proposed dog license fees from this project. Additional time is needed to calculate the proposed step increases discussed at the City Council public workshop.
Year Jan CCI Year Jan CCI
2007 2.9% 2015 5.2%
2008 7.5% 2016 2.5%
2009 0.4% 2017 -0.2%
2010 7.0% 2018 4.1%
2011 -5.0% 2019 3.5%
2012 4.1% 2020 8.0%
2013 0.9% 2021 5.7%
2014 1.5% 2022 2.3%
86 Environmental Review:
The proposed action has been determined to meet the guidelines for a statutory exemption pursuant to Section 15273(a)(1) “Rates, Tolls, Fares, and Charges” of the State California Environmental Quality Act (CEQA) Guidelines. The establishment, modification, structuring, and approval of rates or other charges by public agencies are exempt from CEQA under this section. The possible adoption of the proposed master fee schedule would not result in a project that would directly or indirectly impact the environment.
Finance Committee Review:
The Finance Committee met Monday, July 18, 2022, to discuss the proposed fee changes. The committee recommended to remove the changes to the Special Event Permit until the City can create a special event ordinance. Special Events are currently processed as Temporary Use Permits (YMC 16.45.010) with a reduced application fee of $75.00 per application. The committee recommended investigating the possibility of creating fees that reflect the difference in the size and place of the events.
The committee had no other concerns or recommendations voiced at the Committee meeting.
Outside Agency and Public Review:
The city noticed a public hearing regarding the proposed fee schedule pursuant Government Code Section 6062(a). This section requires that a notice be placed in the newspaper and online for a minimum of 10 days ahead of the public hearing. The public hearing notices were also advertised via city listserv to those who have elected to get notifications for all City Council meetings.
The city advertised and held a public Finance Committee meeting on July 18, 2022, that meets Brown Act regulations. This meeting with advertised online, through listserv, and in hard copy at City Hall.
City staff have notified all potential applicants and contractors that there may be changes to the fee schedule. The Building Department has secured signatures of contractors that acknowledge that the city informed them of the fees and that it would not have a negative impact on their businesses.
City Staff Recommendation
This report identified and assigned costs to existing services. The objective was to adjust the current fee structure to better reflect services provided by staff. As such, staff is recommending the City Council approve the attached resolution which adopts the presented Comprehensive Fee Schedule and find the adoption exempt from the California Environmental Quality Act. The proposed resolution and proposed fee schedule do not include dog license fees. The dog licensing fee will return at a later date.
87 Attachments:
1. CCR 2022-37 A Resolution of the City Council of the City of Yreka Adopting an Updated Comprehensive Fee Schedule and Adopt the Finding that the Project is Statutorily Exempt from CEQA
2. Proposed Fee Schedule
3. Development Cost Work Form Example
4. Proposed Building Valuation Sheet
88 CITY COUNCIL RESOLUTION NO. 2022-37
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF YREKA ADOPTING AN UPDATED
COMPREHENSIVE FEE SCHEDULE AND ADOPT
THE FINDING THAT THE PROJECT IS STATUTORILY
EXEMPT FROM CEQA
WHEREAS, the City Council of the City of Yreka (the “City”) is empowered to impose reasonable fees, rates, and charges for municipal services. California Government Code Section 66000 et seq. authorizes public agencies to adopt fees for municipal services, provided such fees do not exceed the cost to the agency for providing the services. Periodically, the City of Yreka City Council reviews its fees, rates, and charges to determine whether the fees and charges are reasonably related to the cost of the regulation, services, or product provided; and to ensure that the City collects all costs reasonably borne by the City or, at a minimum, collects a substantial portion of the actual costs of the services and goods provided by the City; and WHEREAS, in connection with such review, the City Staff have developed a cost analysis of the time and rates associated with reviewing, processing, and implementing various services and goods provided by the City and had a sufficient opportunity to test and study whether the fees accurately reflect the costs reasonably borne by the City in providing City regulations, services, and products. Based upon the analysis in the accompanying staff report and its attachments, which are hereby incorporated by this reference, certain fees and charges no longer cover the actual costs of the foods and services provided by the City; and
WHEREAS, based on the analysis of the current fees, rates, and charges, City Staff is now recommending the fees, charges, and rates associated with general printing services, Planning Department services, Public Works services, Fire Department services, and Building Department services and evaluations be adjusted to ensure that the fees, rates, and charges accurately reflect the costs reasonably borne by the City; and
WHEREAS, the City Council continues to comply with both the letter and the spirit of the California Constitution and intends to limit the growth of taxes and expenses to the City’s General Fund, by shifting, where possible, the burden of special regulatory programs and services and products to applicants and the recipients of the benefits thereof while ensuring that those shifted costs do not exceed the reasonable cost of providing the program, service, or product; and WHEREAS, the City Council desires to establish policy of recovering the full costs reasonably borne of providing special services and programs of a voluntary and limited nature, and regulatory services deemed necessary to protect the public health, safety, and welfare, such that general taxes are not diverted from general services of a broad nature and thereby utilized to subsidize unfairly and inequitably such special services; and
WHEREAS, notice of public hearing has been given pursuant to Government Code Section 6062a, and the required public hearing was held August 16, 2022. 89 NOW, THEREFORE, BE RESOLVED that the City Council of the City of Yreka hereby finds, resolves, and determines as follows:
Section 1. Adoption and Incorporation of Recitals. The recitals set forth above are true and correct and are incorporated herein.
Section 2. Environmental Exemption. The City Council finds that the adoption of this Resolution is exempt from the California Environmental Quality Act (“CEQA”) pursuant to a statutory exemption for “Rates, Tolls, Fares, and Charges” pursuant to Section 15273(a)(1) of the State California Environmental Quality Act (CEQA) Guidelines.
Section 3. Findings.
A. The City Council finds that the fees and charges increased pursuant to this Resolution are set at the estimated costs reasonably borne by the City in providing the regulations, services, and products to which each such fee or charge applies and in no case do they exceed the estimated cost of the service.
B. The City further finds that the City conducted an analysis of its services, the costs reasonably borne by the City in providing its services, the beneficiaries of such services, and the revenues produced by those paying fees and charges for such services.
Moreover, the City Staff have reviewed and studied the current fee schedules and comparisons of other regional cities and made certain recommendations as to the fees identified on Attachment 2 to the accompanying staff report. The Report and the Cost Analysis performed by the City Staff are incorporated by this reference. The review and analysis set forth a mechanism to ensure that fees adopted by the City do not exceed the reasonable estimated cost for providing the services for which the fees are charged.
C. After conducting a duly noticed public hearing on August 16, 2022, and satisfying all applicable provisions of California Government Code Sections 66016 and 66018, the City Council hereby determines that the fees, rates, and charges proposed to be increased should cover the costs reasonably borne or a substantial portion of the actual costs of the services provided by the City and that the certain fees, rates, and charges identified on Attachment 2 to the staff report, satisfy this requirement.
Section 4. Adoption of Fees and Charges. Pursuant to applicable provisions of the California Constitution and the California Government Code, the City Council hereby approves and adopts the adjusted fees and charges for regulations, services, and products set forth in the excerpt attached as Attachment 2 to the Staff Report.
Section 5. Attached as Exhibit “A” to this Resolution is the updated “City of Yreka Fee Schedule” which contains: (1) the proposed building valuation fees, plan check fees, building fees, planning department fees, public works fees, fire department fees, and city clerk fees; and (2) the existing fees that are not proposed to be changed. Any restatement in Exhibit “A” of existing rates and amounts for previously imposed taxes, fees, and charges is for the purpose of administrative convenience and is not intended, and shall not be construed, as the imposition, extension, or increase of any such tax, fee, or charge.
90 Section 6. Methodology for Calculation and Collection of Fees and Charges. The fees and charges adjusted herein shall continue to be calculated and collected in accordance with the Yreka Municipal Code and otherwise as follows:
A. Each fee and charge adjusted herein is for an identified regulation, service or product; additional fees shall be required for each additional regulation, service or product that is requested or required.
B. Where fees or charges are indicated on a per unit of measurement basis, the fee is for each identified unit or portion thereof within the indicated range of such units.
C. The fees or charges due shall be calculated by the various City department(s), and shall be collected prior to the City’s performance of the services, unless a written agreement is entered into for deferral of such fees, or unless otherwise provided herein.
D. Where a deposit is required for a particular service or project, the applicant shall post and maintain the required deposit prior to the City’s performance.
E. Where contracted personnel (including, without limitation, the City Attorney, Building Official, or outside special services) are utilized, or where requested dedicated contracted personnel are required or provided at an applicant’s request, the actual time spent by that contracted personnel or services, at the rates and on the terms applicable to the services provided, shall be paid by the applicant.
Section 7. Interest for Non-Payment of Invoices. The City Council authorizes staff to impose interest charges on all outstanding invoices from the date that the payment is late to the date that the invoice is paid. The applicable interest shall be the interest rate that the City earns on investments in the Local Agency Investment Fund (LAIF) that is currently then in effect on the date the invoice payment is deemed to be late.
Section 8. Repeal of Conflicting Resolutions. Any and all conflicting provisions of prior Resolutions of the City Council establishing, adjusting, or modifying fees for the services, programs or products set forth in Exhibit “A” are hereby repealed and replaced as of the effective date of the fees set forth in said Exhibit ”A”; provided, however, that such repeal shall not excuse or affect the failure of any person or entity to pay any fee heretofore imposed upon such person or entity.
Section 9. The City Manager, or designee, shall have the authority to interpret the provisions of this Resolution, Attachment 2 of the staff report, and Exhibit “A” for purposes of resolving ambiguities.
Section 10. Effective Date. The fees and charges increased pursuant to this Resolution shall take effect on January 1, 2023, following the adoption of this Resolution, pursuant to Government Code Sections 66017(a) and 66019(b).
Section 11. Low Income Fee Waiver. A Low-Income Fee Waiver is available for citation(s) and fee(s) associated with enforcement of the Critical Infrastructure Ordinance (Y.M.C Chapter 9.45) for eligible Low-Income households. The Community Service Fee Waiver allows eligible LowIncome households to perform community services hours at a governmental or non-profit agency 91 in exchange of payment of fees and citations. The following income levels are eligible for the Low-Income Fee Waiver:
Annual Income Limits
Number of Persons in Household
1 2 or More
$16, 100 $21,775
The Low-Income Fee Waiver requires the follow community service hours for each citation(s) or fee(s):
Type of Fee or Citation Total Community Service Hours Required Critical Infrastructure Citation 8
The total number of community service hours required for the citation(s) and fee(s) shall apply each time a citation or fee is issued or required. Individual are required to provide proof of income level to be eligible for the fee waiver.
Section 12. Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Resolution or any part hereof is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portion of this Resolution or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause, or phrase be declared invalid or unconstitutional.
Introduced and adopted at a regular meeting of the City Council held 20th day of September 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: __________________________
Duane Kegg, Mayor
APPROVED AS TO FORM Attest:
_________________________ _____________________________ Dohn Henion, City Attorney Shella Rhetta Hogan, City Clerk 92 Type of Fee or Service Charge Current Fee Proposed Fee Additional Information Frequency of Fee General Printing, Black and White (8.5" x 11") $ 0.10 $ 0.15 per page side per request General Printing, Color (8.5" x 11") $ 0.10 $ 0.25 per page side per request Large Scale Copies
8.5"x14" $ - $ 0.28 per page side per request
11"x17" $ - $ 0.45
per page (not available in
double sided) per request
9" x 12" $ - $ 1.25
per page (not available in
double sided) per request
12" x 18" $ - $ 1.50
per page (not available in
double sided) per request
18" x 24" $ - $ 1.80
per page (not available in
double sided) per request
24" x 36" $ - $ 2.00
per page (not available in
double sided) per request
Mailing Services $ - $ 0.85 per mailer per request
Address List for Mailing $ - $ 12.00 per request per request Administrative Parcel Map/Boundary Line Adjustment -
exempt from CEQA $ 800.00 $4,661.00 One-time Application Major 2 to 4 Parcel Split - Not exempt from CEQA $ 550.00 $2192.00 and Deposit
for Actual Cost One-Time Application
Subdivision and Condominium Conversions:
Four or Less Lots (TPM) $ 250.00
$2192.00 and Deposit
for Actual Cost One-time Application
Five or More Lots (TPM) $ 500.00
$2192.00 and Deposit
for Actual Cost One-time Application
Extension $ 60.00 $200.00 per request
Annexation $ 750.00
$2192.00 and Deposit
for Actual Cost
(Does not include LAFCO
& State Fees) One-time Application
Conditional Use Permit $ 500.00
$2192.00 and Deposit
for Actual Cost One-time Application
Temporary Use Permit - Administrative Approval $ 75.00 $ 778.00 One-time Application Site Plan Review $ 750.00
$2192.00 and Deposit
for Actual Cost One-time Application
Accessory Dwelling Unit Permit $ - $ - One-time Application Home Occupation Permit $ 75.00 $ 125.00 Stays with the property One-time Application Sign Permit 75.00 $ $ 315.00 One-time Application
Historic District Sandwich Signboard 25.00 $ $ 315.00 One-time Application Temporary Sign 75.00 $ $ 118.00 Per request
General Plan Text and Map Amendments/Specific Plans $ 750.00 $2192.00 and Deposit
for Actual Cost One-time Application
Rezoning and Zoning Text Amendment $ 750.00
$2192.00 and Deposit
for Actual Cost One-time Application
Variance $ 250.00
$2192.00 and Deposit
for Actual Cost One-time Application
Minor Exterior Alterations (Paint Color Change) $ 75.00 $ 145.00 One-time Application Major Exterior Alterations 75.00 $
$2192.00 and Deposit
for Actual Cost One-time Application
Appeals $ 100.00
15% of permit fee or
minimum fee of $500 Per request
$1 to $500 $ - $ 3.00 One-time Application
$501 to $2,000 - $ $ 3.00
Plus $0.38 for each
additional $100 over the
first $500 One-time Application
$2,001 to $25,000 - $ $ 8.70
Plus $1.79 for each
additional $1000 over
the first $2,000 One-time Application
$25,001 to $50,000 - $ $ 49.80
Plus $1.24 for each
additional $1,000 over
the first $25,000 One-time Application
Subdivisions
Planning Department
Publication and Documents:
Parcel Maps / Property Line Adjustment
Planning Document and Code Applications
Use Permits/Site Development Permits & Planned Development Plans Fire Department
Sign Permits
Fire & Life Plan Check and Inspection Commercial and Residential Sprinkler Plan Check Fee Total Value
Historic District
Appeals
93 Type of Fee or Service Charge Current Fee Proposed Fee Additional Information Frequency of Fee $50,001 to $100,000 $ - $ 80.90
Plus $0.87 for each
additional $1,000 over
the first $50,000 One-time Application
$100,001 to $500,000 - $ $ 124.60
Plus $0.66 for each
additional $1,000 over
the first $100,000 One-time Application
$500,001 to $1,000,000 - $ $ 387.60
Plus $0.55 for each
additional $1,000 over
the first $500,000 One-time Application
$1,000,001 and above - $ $ 665.00
Plus $0.43 for each
additional $1,000 over
the first $1,000,000 One-time Application
Per Sprinkler Riser or Floor Plus $ - $107.00 Per sprinkler riser One-time Application Per Sprinkler Head 3.00 $ $ 2.10 Per Sprinkler head One-time Application Fire Sprinkler Retest (After 3rd time & thereafter) $ - $50.00 One-time Application Hood & Duct Fire Suppression System Plan Review &
Inspection $ 75.00 $ 107.00 One-time Application
Review and Inspection of Fire Line $ - $ 74.00 One-time Application Review and Inspection of Fire Pump $ - $ 74.00 One-time Application Review and Inspection of Standpipe Systems $ - $ 74.00 One-time Application Fire Alarm Plan Check Fee $ 109.00 $ 107.00 One-time Application Fire Alarm Field Inspection and Test plus $ 68.00 $ 67.00 One-time Application Plus per device - $ $ 1.20 One-time Application
False Alarm Fee - $ $ 650.00 Per Occurance
Fire Clearance Annual Inspection One-time Application
7-25 Occupants - $ $ 74.00 One-time Application
26-50 Occupants - $ $ 105.00 One-time Application
Over 50 Occupants - $ $ 140.00 One-time Application
Annual Licensed Care Inspection One-time Application
7-25 Occupants - $ $ 40.00 One-time Application
26-50 Occupants - $ $ 105.00 One-time Application
Over 50 Occupants - $ $ 140.00 One-time Application
Fire Safety Inspection One-time Application
Drinking/Dining - Over 50 Occupants - $ $ 74.00 One-time Application Hotel, Motel, Apartment House - $ $ 107.00 One-time Application Hazardous Occupancy (High Risk Business) $ - $ 107.00 One-time Application Other State Required Inspections $ - $ 74.00 One-time Application Day Care One-time Application
Commercial 50.00 $ $ 70.00 One-time Application
Residential (Large Family Daycare) 50.00 $ $ 50.00 One-time Application Hospitals, Surgical Centers, I-Occupancies $ - $ 107.00 One-time Application Notice of Intent to Circulate a Petition - $ $ 200.00
Refunded to the filer if,
within one year of the
date of filing the notice of
intent, the elections
official certifies the
sufficiency of the
petition. Per request
Copies of Campaign Statements, Contribution and
Expenditure Reports, and Statements of Disclosure of
Financial Interest (Less than 5 years old) $ - $0.10 per page Per request Copies of Campaign Statements, Contribution and
Expenditure Reports, and Statements of Disclosure of
Financial Interest (5 years and Older) $ -
$5 retrieval fee and
$0.10 per page Per request
Annual Backflow Inspection; Up to 2 inch diameter valve $ 35.00 $ 35.00 Annual
2.5 to 4 inch diameter valve $ 115.00 $115.00
Plus actual cost of parts,
20% handling charge,
and hourly rate of
$60.00 for repairs Annual
6 inch and above diameter valve $ 175.00 $175.00
Plus actual cost of parts,
20% handling charge,
and hourly rate of
$100.00 for repairs Annual
Follow-up and subsequent Inspections $ - $90.00 Per hour Per request Water Efficient Landscaping Documentation Review $ - $2,500.00 Deposit and actual costs. One-time Application Simple $ 100.00 $ 100.00 Per request
Complex $ 250.00 $ 370.00 Pre request
Fire Inspection Fee
City Clerk Office
Public Works Department
Encroachment Permit
Commercial Sprinkler Inspection and Test
94 TOTAL VALUATION FEE
$1.00 to $500.00 $38.30
$501.00 TO $2,000.00
$112.86 FOR THE FIRST $2,000.00 PLUS $22.17 FOR EACH
$2001.00 TO $25,000.00 ADDITIONAL $1,000.00, OR FRACTION THEREOF, TO AND INCLUDING $25,000.00
$637.62 FOR THE FIRST $25,000.00 PLUS $16.00 FOR EACH
ADDITIONAL $1,000.00, OR FRACTION THEREOF, TO AND
INCLUDING $50,000.00
$25,001.00 TO $50,000.00
$1049.12 FOR THE FIRST $50,000.00 PLUS $11.09 FOR EACH
ADDITIONAL $1,000.00, OR FRACTION THEREOF, TO AND
INCLUDING $100,000.00
$50,001.00 TO $100,000.00
$1619.52 FOR THE FIRST $100,000.00 PLUS $8.87 FOR EACH
ADDITIONAL $1,000.00, OR FRACTION THEREOF, TO AND
INCLUDING $500,000.00
$100,001.00 TO $500,000.00
$5270.05 FOR THE FIRST $500,000.00 PLUS $7.52 FOR EACH
ADDITIONAL $1,000.00, OR FRACTION THEREOF, TO AND
INCLUDING $1,000.000.00
$500,001.00 TO $1,000,000.00
$1,000,001.00 AND UP
BUILDING PERMIT ISSUANCE FEES
$38.30 FOR THE FIRST $500.00 PLUS $4.83 FOR EACH ADDITIONAL $100.00, OR FRACTION THEREOF, TO AND INCLUDING $2,000.00 $9140.60 FOR THE FIRST $1,000,000.00 PLUS $4.99 FOR EACH ADDITIONAL $1,000.00, OR FRACTION THEREOF
95 Job Number & Title: Date
Applicant
Mailing Address Residential Commercial
Site Address
Description:
Work Description Staff Member Position Rate* Estimated
Hours Actual Hours Estimated
Cost Final Costs
Matt Bray Public Works Director 101.22 $ 4 404.88 $
Jerry Lemos Fire Chief 92.17 $ 2 184.34 $
James McIntyre Building Official 85.00 $ 2 170.00 $
Juliana Lucchesi Planning Director 72.80 $ 6 436.80 $
City Engineer Review PACE Engineering City Engineer 223.00 $ 4 892.00 $ Finance
Administrative
Services
5% of cost 104.40 $
$ 2,192.42
Work Description Staff Member Position Rate* Estimated
Hours/Units
Actual
Hours/Units
Estimated
Cost Final Costs
Juliana Lucchesi Planning Director 72.80$ $ - $ -
Felicia Sims Planning Fiscal Technician 38.17$ -$ $ -
Dohn Hennion City Attorney 170.00$ $ - $ -
Project Record
Keeping/Notary
Rhetta City Clerk 84.39$ -$ $ -
Precision Civil Engineering Varies
-$ $ -
$ 50.00 -$ $ -
$ 2,354.75 $ - $ -
$ 2,354.75 $ - $ -
$ 3,271.00 $ - $ -
PACE Engineering Varies
Matt Bray Public Works Director 101.22$ -$ $ -
Ben Miller Public Works Supervisor 76.05$ -$ $ -
Willow Martindale Code Enforcement Officer 51.39$ -$ $ - James McIntyre Building Official 85.00$ -$ $ -
Felicia Sims Planning Fiscal Technician 38.17$ -$ $ -
Juliana Lucchesi Planning Director 72.80$ -$ $ -
Public Works
Work Order
Fire Department
Review and
Inspection
Jerry Lemos Fire Chief 92.17$ $ - $ -
0.25$ -$ $ -
5.00$ -$ $ -
Mailing Services 0.85$ -$ $ -
Notice
Preparation/Posting 225.00$ $ - $ -
Finance
Administrative
Services
5% of Cost $ - $ -
10% of
estimate $ -
-$
$ -
$ -
Applicant Signature Date
Printed Name
Deposit
General Printing
Finance Department
Signature implies that customer is aware that they are responsible for the full cost of the project and its execution. Work will not begin until signature is obtained on cost estimate sheet.
Environmental
Review Negative Declaration
Mitigated Negative Declaration
Environmental Impact Report
Department of Fish and Wildlife Fees & County Filing Fees Notice of Exemption
Project Applicaton
Review and
Reporting
Balance Due (Positive Amount due to City, Negative amount due to Applicant) Final Costs
*Rates based current fiscal year.
Plotter/Map Printing Printing Services
See Attached Scope of Work
See Attached Scope of Work
Project Contingency
Public Works Review
and Utilities Siting
Onsite Monitoring
and Code
Compliance
Posting includes legal noticing, public noticing, and physical posting.
See Attached Work Order
City of Yreka Development Work Order Form
Table 4. Preliminary Review
Development Cost Breakdown
Pre-Application
Meeting/Concept
Review
Total Amount Due at Application
PROPOSED 96
Approved by: __________________________________
Jason Ledbetter, City Manager
CITY OF YREKA
CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
From: Jason Ledbetter, City Manager
Prepared By: Emily Aldrich, Finance Director
Joshua Stanshaw, Grants and Fiscal Compliance Manager
Agenda Title: Resolution and Agreement between the County of Siskiyou and the City of Yreka for Joint Participation in the Permanent Local Housing Allocation (PLHA)
Meeting Date: September 20, 2022
Discussion:
The Permanent Local Housing Allocation (PLHA), authorized under Senate Bill 2 (SB 2), is intended to help cities and counties increase the availability of affordable housing by funding projects that address the following:
• Increase the supply of housing for households at or below 60% of the area median income • Increase assistance to affordable owner-occupied workforce housing • Assist persons experiencing or at risk of homelessness • Facilitate housing affordability, particularly for lower- and moderate-income households • Promote projects and programs to meet the local government’s share of regional unmet housing needs allocation
• Ensure geographic equity in the distribution of funds.
The PLHA program has funds available to individual cities as well as the County of Siskiyou. These funds have been allocated as a noncompetitive formula grant that initially became available in 2019 and are part of a cumulative 5-year cycle.
Under the Final Guidelines for PLHA a local government may elect to delegate their allocation to another local government. If a city opts to delegate funds, the delegating city must do so for all 5 years, and for the entire amount allocated. A city may not delegate funds and retain the 5% administration fees. Delegation of funds requires a legal binding document between the delegating city and the entity receiving the funds. Additionally, the delegating city must have a resolution stating it is delegating funds to another entity. The entity that receives delegated funds assumes all responsibility for the delegated funds, including applications, program administration, and program reporting. Additionally, all the cities would need to maintain compliance with their Housing Element plan. If a city were to fall out of compliance with the Housing Element during the 5-year period, their funds would be unavailable until they are compliant again. 97 2
We have reviewed the proposed agreement with the County to delegate the City’s funds to the County.
Additional cities have also made the same delegation. By pooling our money the County can make a larger impact on the current housing crisis versus the City administering it’s own program.
Fiscal Impact:
There is no fiscal impact to the City.
Recommendations:
Motion to Adopt a Resolution Authorizing Application for, and Receipt of, Permanent Local Housing Allocation Program Funds, and grant to the City Manager, the authority to enter into an agreement between the County of Siskiyou and the City of Yreka for Join Participation in the Permanent Local Housing Allocation Funding Program for the Fiscal Years 2020-2025, and to designate the County of Siskiyou as the Administering Local Government for the Program. 98 CITY OF YREKA
CITY COUNCIL RESOLUTION 2022-38
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA AUTHORIZING
APPLICATION FOR, AND RECEIPT OF, PERMANENT LOCAL HOUSING
ALLOCATION PROGRAM FUNDS
The City Council of the City of Yreka (“Applicant”) hereby consents to, adopts and ratifies the following resolution:
A. WHEREAS, the State of California, Department of Housing and Community Development is authorized to provide up to $195 million under the SB 2 Permanent Local Housing Allocation Program Formula Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB 2)).
B. WHEREAS the State of California (the “State”), Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability (“NOFA”) dated 8/17/2022 under the Permanent Local Housing Allocation (PLHA) Program;
C. WHEREAS Applicant is an eligible Local government applying for the program to administer one or more eligible activities, or a Local or Regional Housing Trust Fund to whom an eligible Local government delegated its PLHA formula allocation.
D. WHEREAS the Department may approve funding allocations for PLHA Program, subject to the terms and conditions of the Guidelines, NOFA, Program requirements, the Standard Agreement and other contracts between the Department and PLHA grant recipients;
NOW THEREFORE BE IT RESOLVED THAT:
1. If Applicant receives a grant of PLHA funds from the Department pursuant to the above referenced PLHA NOFA, it represents and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the PLHA Program, as well as any and all contracts Applicant may have with the Department.
2. Applicant is hereby authorized and directed to receive a PLHA grant, in an amount not to exceed the five-year estimate of the PLHA formula allocations, as stated in Appendix C of the current NOFA, of $612,043 in accordance with all applicable rules and laws.
3. Applicant hereby agrees to use the PLHA funds for eligible activities as approved by the Department and in accordance with all Program requirements, Guidelines, other rules and laws, as well as in a manner consistent and in compliance with the Standard Agreement and other contracts between the Applicant and the Department. 99 4. Applicant certifies that it has delegated the County of Siskiyou to submit an application on its behalf and administer the PLHA grant award for the formula allocation of PLHA funds. Applicant authorizes the County Administrator or their Designee for the County of Siskiyou to execute the PLHA Program Application, the PLHA Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA grant awarded to Applicant, as the Department may deem appropriate.
5. This Resolution authorizes the Applicant to enter into a legally binding agreement with the County of Siskiyou, attached hereto as Exhibit A.
6. Pursuant to Applicant’s certification in this resolution, the PLHA funds will be expended only for eligible Activities and consistent with all program requirements.
7. Applicant certifies that, if funds are used for the acquisition, construction or rehabilitation of for-sale housing projects or units within for-sale housing projects, the grantee shall record a deed restriction against the property that will ensure compliance with one of the requirements stated in Guidelines Section 302(c)(6)(A),(B) and (C).
8. Applicant certifies that, if funds are used for the development of an Affordable Rental Housing Development, the Local government shall make PLHA assistance in the form of a low-interest, deferred loan to the Sponsor of the Project, and such loan shall be evidenced through a Promissory Note secured by a Deed of Trust and a Regulatory Agreement shall restrict occupancy and rents in accordance with a Local governmentapproved underwriting of the Project for a term of at least 55 years.
9. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, the PLHA Program Guidelines and any other applicable SB 2 Guidelines published by the Department.
100
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Yreka this 20th day of September by the following vote:
AYES: ABSTENTIONS: NOES: ABSENT:
Signature of Approving Officer
Duane Kegg, Mayor, City of Yreka
CERTIFICATE OF THE ATTESTING OFFICER
The undersigned, Rhetta Hogan, as Attesting Officer does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of the City Council of the City of Yreka which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
ATTEST:
Signature of Attesting Officer
Rhetta Hogan, City Clerk, City of Yreka
101
AN AGREEMENT BETWEEN THE COUNTY OF SISKIYOU AND THE CITY OF
YREKA FOR JOINT PARTICIPATION IN THE
PERMANENT LOCAL HOUSING ALLOCATION FUNDING PROGRAM FOR
FISCAL YEARS 2020-2025, AND TO DESIGNATE THE COUNTY OF SISKIYOU AS
THE ADMINISTERING LOCAL GOVERNMENT FOR THE PROGRAM
THIS AGREEMENT is made and entered into this 20th day of September, 2022, by and between the County of Siskiyou, a political subdivision of the State of California, hereinafter called “County”; and the City of Yreka, a municipal corporation of the State of California, located in the County of Siskiyou, hereinafter called “Yreka”, jointly referred to as “Parties”.
WITNESSETH
WHEREAS, the State of California Department of Housing and Community Development (“State”) is authorized to provide up to $335 million in calendar year 2021 funds in addition to the $131 million in remaining calendar year 2019 and calendar year 2020 funds for assistance under the SB 2 Permanent Local Housing Allocation Program (“PLHA Program”) Formula Component from the Building Homes and Jobs Trust Fund (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB2));
WHEREAS, the State issued Permanent Local Housing Allocation Final Guidelines (“PLHA Program Guidelines”) in October 2019;
WHEREAS, the State issued a Notice of Funding Availability (“NOFA”) dated August 17, 2022, under the Permanent Local Housing Allocation (“PLHA”); WHEREAS, each of the Parties is eligible to submit an application for and administer Permanent Local Housing Allocation funds;
WHEREAS, Section 300(c) of the PLHA Program Guidelines allows a local government to delegate another local government to submit an application and administer on its behalf its formula allocation of Program funds, provided that the local governments enter into a legally binding agreement and the funds are expended for eligible activities consistent with Program requirements;
WHEREAS, Yreka desires to participate jointly with the County in said Program; WHEREAS, the County desires to participate jointly with Yreka in said Program, and whereas the County agrees to administer the receipt of formula allocation Program funds on behalf of all Parties and act as the Applicant to the State for the funding; NOW THEREFORE, in consideration of the mutual promises, recitals and other provisions hereof, the Parties agree as follows:
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SECTION I. GENERAL
A. Responsible Officers. The County Administrator of the County of Siskiyou (hereinafter referred to as “CAO”) is hereby authorized to act as applicant for the PLHA Program and to administer funding and activities under the Program. The City Manager of Yreka is hereby authorized to act as the responsible officer for Yreka under the Program.
B. Full Cooperation. Parties agree to fully cooperate and to assist each other in undertaking eligible programs or projects as defined in Section 301 of PLHA Program Guidelines, including but not limited to assisting persons who are experiencing or at risk of homelessness, developing affordable rental housing, and maintaining capitalized reserves for services connected to the preservation and creation of permanent supportive housing.
C. Threshold Requirements for Participation. Parties understand and agree to comply with State’s threshold requirements for participation in the formula allocation program as follows:
a. Housing Element compliance: The County as Applicant and the delegating city must have a Housing Element that has been adopted by the local government’s governing body and subsequently determined to be in substantial compliance with state Housing Element Law pursuant to GC Section 65585.
b. Housing Element APR compliance: The County as Applicant and the delegating city must submit to the State the APR required by GC Section 65400 for the current or prior year.
D. Term of Agreement—Automatic Renewal Provision. Agreement shall be for a period encompassing five (5) years of formula allocations (2019-2023), made available in NOFAs issued by the State beginning in February 2020 and extending through 2024, and shall include the years stipulated in the State standard agreement. In addition, this Agreement provides for automatic renewal of participation in successive five-year periods, unless either of the Parties provides written notice of at least 60 days prior to the end of the term that it elects not to participate in a new five-year period. Before the end of the first five-year term, the County will notify the City of Yreka in writing of its right not to participate in the joint Program for a successive five-year term. This Agreement remains in effect until the PLHA Program funds received with respect to the five-year planning period are fully committed, expended, and all required reports have been submitted and the required reporting period has ended.
E. Scope of Agreement. This agreement covers the PLHA formula program funding administered by the State where each of the Parties is awarded and accepts funding from the State.
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SECTION II. PREPARATION AND SUBMITTAL OF PLHA FUNDING APPLICATION
AND PLAN
A. Inclusion of Yreka as an Applicant. The Parties agree that Yreka shall be included in the five-year plan and application the County shall submit to State for formula funding under the PLHA Program.
B. PLHA Application and Plan. Pursuant to the requirements listed in Section 302(c) of the PLHA Program Guidelines, the County shall prepare its own application requesting the formula funds, and a Plan which details how the allocated funds will be used for eligible activities, how investments will be prioritized to increase the supply of housing for households with incomes at or below 60% of Area Median Income, and how the Plan is consistent with the programs set forth in its Housing Element. The County will also prepare evidence that the Plan was authorized and adopted by resolution by the Board of Supervisors of the County of Siskiyou and that the public had an adequate opportunity to review and comment on its content. The County will also prepare an application on behalf of Yreka requesting the formula funds, and a Plan which details how the allocated funds will be used for eligible activities, how investments will be prioritized to increase the supply of housing for households with incomes at or below 60% of Area Median Income, and how the Plan is consistent with the programs set forth in the County’s Housing Element. The County will also provide evidence that the Plan was authorized and adopted by resolution by the Board of Supervisors of the County of Siskiyou and that the public had an adequate opportunity to review and comment on its content.
C. Application Submittal. The County agrees to commit sufficient resources to completing and submitting the PLHA Application and Plan to State in time for the Parties to be eligible to receiving funding beginning in 2022, including unclaimed allocations from previous years, dependent upon State’s execution of a Standard Agreement with County.
SECTION III. PROGRAM ADMINISTRATION
A. Responsibilities of Parties. The Parties agree, in the designation of the County as the administering local government for the PLHA Program, that the County shall be responsible for execution of the Standard Agreement with State and the proper performance of the PLHA Plan. County agrees to perform necessary administrative tasks such as, but not limited to, environmental clearance under CEQA or NEPA, establishment of loan underwriting policies and terms, execution and management of any loans made using PLHA funds, monitoring of programs and projects as needed to fulfill PLHA requirements, and submittal of annual reports to State on PLHA-funded activities. Yreka agrees to cooperate fully with the County in all things required and appropriate to comply with the provisions of the Standard Agreement with State and to execute the PLHA Plan, as approved by State.
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B. Program Administration Funding. In consideration of the County’s agreement to be the administering local government for the PLHA Program and its assumption of the responsibilities inherent in this role, the Parties agree that the allowable Program Administration for the funding, which is equal to a maximum of 5% of each year’s allocation for each local government jurisdiction, shall be retained exclusively by the County of Siskiyou for these administrative purposes.
C. Maintenance of Records. The County shall maintain records of activities for any projects undertaken pursuant to the PLHA Program, and said records shall be available for inspection by staff and/or auditors representing Yreka, on reasonable notice during the normal business hours of County.
SECTION IV. USE OF PLHA FUNDS
A. Joint Participation in Funding of Projects. The Parties agree it is in the best interest of the public that the allocations made available to each local government jurisdiction be combined into a pool of funds to be used throughout the County, pursuant to the criteria described in Section IV. D. of this Agreement.
The Parties agree this method will allow for more timely development of the housing services assisted by the funding, and therefore address the current shortage of affordable housing, shelter, and services to address homelessness throughout Siskiyou County, which is of vital importance and a high priority to all Parties.
B. Use of Funding During the First Five-Year Term. The first five-year term will focus on developing a continuum of services to address the needs of Extremely low, Very low, Low, or Moderate-income households. Uses will include, but not be limited to, developing affordable rental housing (PLHA Activity 1), maintaining capitalized reserves for permanent supportive housing (PLHA Activity 5), and assisting persons who are experiencing or at risk of homelessness, including, but not limited to, providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing (PLHA Activity 6).
C. Projects Included in PLHA Plan. In order to develop the PLHA Plan, the Parties have agreed upon the need for permanent supportive housing, interim housing, and supportive services for households experiencing or at risk of homelessness. In accordance with this need, the Parties have shared the status of potential projects within Siskiyou County that may be targeted for PLHA funding. These potential projects have been used to develop the unit count and affordability targeting required to be described in the PLHA Plan. Due to the preliminary nature of the potential projects, the Parties agree that these are subject to change.
D. Project Assistance Criteria. As the Parties have agreed to combine their allocations into a pool of funds to be used throughout the County, the following 105
criteria shall be considered by the County as funding decisions are made for the use of the PLHA funds.
a. Meeting PLHA Commitment Requirements: Pursuant to Section 300(e) of the PLHA Program Guidelines, the County shall consider how individual project readiness and project funding needs will impact the County’s ability to remain in compliance with the commitment requirements of PLHA. b. Project Funding Needs: The County shall select projects based on the unmet needs of the target populations. The County shall prioritize projects with a demonstrated need for the PLHA funding to ensure or enhance project viability.
c. Provision of Services: The County reserves the right to provide housing services directly or to seek a third-party contractor to provide programs in accordance with the needs of the target population and the PLHA Program requirements. The County will be the sole entity responsible for selecting PLHA-funded contractors according to the regular procurement procedures established by the County. The County shall select contractors based on the demonstrated experience and capacity of the organization to administer the project and comply with PLHA funding requirements. d. Targeting to the Lowest Income Households: PLHA funds can be used for households at a variety of income levels, but are especially intended to meet the housing needs of households at or below 60% of Area Median Income. Projects which have units or services targeted for these households will be prioritized for funding.
E. Availability of Services to all Jurisdictions. The Parties agree that services funded through the PLHA Program will be available to all residents of Siskiyou County provided that the residents meet the project’s eligibility criteria. The County shall determine the location of services based on the infrastructure and service connections available to the target population. The County will make every effort to ensure that services are accessible to all eligible residents of Siskiyou County regardless of their location.
F. Funding Assistance in the Form of Loans. The Parties agree that any funding provided to a housing developer for a project will be provided in the form of a low-interest deferred loan, with the loan amount and loan terms (including conditions for the payment of accrued interest and principal from residual receipts), delineated at the time the loan commitment is approved by the Siskiyou County Board of Supervisors. The loan shall be evidenced through a Promissory Note secured by a Deed of Trust in favor of the County of Siskiyou. A recorded Regulatory Agreement shall restrict occupancy and rents for a term of at least 55 years.
G. Use of Program Income. The Parties agree that program income generated as a result of the receipt of PLHA funds will be retained by the County and utilized to fund future PLHA-eligible activities. Program income will include payments from 106
residual receipts, accrued interest and any monitoring fees the County chooses to charge.
IN WITNESS WHEREOF, County and the City of Yreka have executed this Agreement on the dates set forth below, each signatory represents that he/she has the authority to execute this Agreement and to bind the Party on whose behalf his/her execution is made.
COUNTY OF SISKIYOU
Date:__________________ ____________________________
BRANDON A. CRISS, CHAIR
Board of Supervisors
County of Siskiyou
State of California
ATTEST:
LAURA BYNUM
Clerk, Board of Supervisors
By: ___________________
Deputy
CITY: City of Yreka
Date:_______________________ ________________________________ Jason Ledbetter, City Manager
ACCOUNTING:
Fund Organization Account Activity Code (if applicable) 2122 401030 540800
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CITY COUNCIL AGENDA MEMORANDUM
TO: Yreka City Council
FROM: Jason Ledbetter, City Manager, Jerry Lemos, Fire Chief AGENDA TITLE: Discussion and Possible Action: Adopt a Resolution Authorizing the Creation of the Fire Department Ad Hoc
Committee.
MEETING DATE: September 20, 2022
Discussion:
The formation of the Fire Department Ad Hoc committee is to engage stakeholders in the myriad of horizon issues and opportunities facing the Yreka Volunteer Fire Department.
The resolution formalizes the function and mission of the committee to assist in ensuring is operational success. The mission of the Fire Department Ad Hoc Committee is to develop long term plans operations and provide long term financial stability; (a) by seeking input and collaboration from community and partner agencies, (b) finding cost effective solutions, identify and addressing overlapping services, (c) collaborate, prepare and support fire prevention and mitigation plans, (d) addressing response for medical calls for services volume growth, and ( e) consideration of staffing levels, volunteers and career positions.
Fiscal Impact:
Appropriate Staff resources.
Recommendation and Requested Action:
Make a Motion to:
Adopt a Resolution Authorizing the Creation of the Fire Department Ad Hoc Committee.
Approved by: __________________________________
Jason Ledbetter, City Manager
Attachments
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1 RESOLUTION 2022-39
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF YREKA AUTHORIZING THE CREATION
OF THE FIRE DEPARTMENT AD HOC COMMITTEE
WHEREAS, the City of Yreka provides Fire Protection and Emergency Medical Response services within City Limits; and,
WHEREAS, the Yreka Fire Department, a department of a career (paid) Fire Chief and Volunteer Firefighters provide essential public safety response services; and, WHEREAS, to effectively facilitate the development of long-term plans to manage and address emerging issues Yreka Volunteer Fire Department Ad Hoc Committee should be created; and, WHEREAS, the purpose of this committee is to advise the City Council on matters related to the Yreka Volunteer Fire Department that includes its operational, capital equipment and facilities development plans; and,
THEREFORE, BE IT RESOLVED, the City Council of the City of Yreka determines that the Yreka Fire Ad Hoc Committee (YFC) shall have responsibilities, duties, membership, and organizational features as described below:
1. NAME
The name of the committee shall be the Yreka Fire Ad Hoc Committee (YFC).
2. PURPOSE
The purpose of the Yreka Fire Committee is to advise the Yreka City Council on the Fire Department that includes staffing, operations, capital equipment and buildings.
3. MISSION
The mission of the Fire Department Ad Hoc Committee is to develop long term plans operations and provide long term financial stability; (a) by seeking input and collaboration from community and partner agencies, (b) finding cost effective solutions, identify and addressing overlapping services, (c) collaborate, prepare and support fire prevention and mitigation plans, (d) addressing response for medical calls for services volume growth, and ( e) consideration of staffing levels, volunteers and career positions.
4. GOALS
The goals of the committee shall be set by the City Council with consultation from City Staff and the Committee annually.
5. QUALIFICATIONS
Committee members shall be City Council members.
6. COMPOSITION OF COMMITTEE
The Committee shall be an Ad Hoc to the City Council and made up of two (2) Council 109
2 members. The City Manager may assign appropriate staff, fire volunteers, and intergovernmental agencies leaders, and community stakeholders to assist the committee. The City Clerk will schedule meetings and take meeting minutes.
7. TERM OF OFFICE
The Committee members shall be appointed and/or renewed biannually in each January following an election year.
8. MINUTES
The City Staff assigned to the committee will take the minutes at each meeting.
9. MEETINGS
Each meeting is a special meeting with 24-hour noticing. Notice of all meetings must comply with Government Code Section 54956.
10. RALPH M. BROWN ACT
Although the Ad Hoc Committee format does not require compliance with the Ralph M. Brown Act, the Fire Department Ad Hoc Committee shall conduct themselves in such a way as to publicly advertise the meeting agenda at least 24 hours in advance for each special meeting, allow public comment related to items on the agenda and under the committee’s purview, and keep meeting minutes for public review.
11. REMOVAL OF MEMBERS
Committee members serve at the pleasure of the City Council.
12. REPORTING
A representative of the committee shall make a brief presentation or submit a written report to the City Council concerning the committee’s activities and progress after each committee meeting.
THEREFORE, BE IT RESOLVED, this Resolution of the City Council of the City of Yreka shall institute the Fire Department Ad Hoc Committee and govern the operations of the committee hereafter.
The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the City of Yreka on the 20th day of September 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: CITY OF YREKA
Rhetta Hogan, City Clerk Duane Kegg, Mayor
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CITY COUNCIL AGENDA MEMORANDUM
TO: Yreka City Council
FROM: Jerry Lemos, Fire Chief
AGENDA TITLE: Discussion and Possible Action: Adopt a Resolution of the Yreka City Council of the City of Yreka, County of Siskiyou, State of California, Authorizing the City Manager to enter into an Agreement with the California Department of Forestry and Fire Protection under the Volunteer Fire Assistance Program of the Infrastructure Investment and Jobs Act of 2021 for the State Fiscal Year 2022-23
MEETING DATE: September 20, 2022
Discussion:
The Yreka Volunteer Fire Department received notice of funding for it its application for California Department of Forestry and Fire Protection 2022-2023 Grant, pursuant to the Cooperative Forestry Assistance Act of 1978 - Rural Fire Capacity (RFC) Program for $5,050, that requires a 50% match of $5,050 for a total project cost of $10,100. The purpose of the grant, through cost share funds, is to provide assistance to rural areas in upgrading their capability to organize, train, and equip local forces for fire protection.
The grant requires adoption by resolution the acceptance of the award by the City Council and designation of authorized signer.
The grant budget is specific for wildlands firefighting gear and protection equipment.
S:\City Council\Council Agenda packet\2022 - Council Agenda Packets\09 - September\09-20- 22\Fire\Staff Report CDF Grant Award.docx
Fiscal Impact:
Administrative support by Finance and 50% budgetary match ($5,050).
Recommendation and Requested Action:
Make a Motion to:
Adopt a Resolution of the Yreka City Council of the City of Yreka, County of Siskiyou, State of California, Authorizing the City Manager to enter into an Agreement with the California Department of Forestry and Fire Protection under the Volunteer Fire Assistance Program of the Infrastructure Investment and Jobs Act of 2021 for the State Fiscal Year 2022-23.
Approved by: __________________________________
Jason Ledbetter, City Manager
Attachments
RESOLUTION NO. 2022-40
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF YREKA, COUNTY OF SISKIYOU, STATE OF CALIFORNIA AUTHORIZING
THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE CALIFORNIA
DEPARTMENT OF FORESTRY AND FIRE PROTECTION UNDER THE VOLUNTEER
FIRE ASSISTANCE PROGRAM OF THE INFRASTRUCTURE INVESTMENT AND JOBS ACT OF 2021 FOR THE STATE FISCAL YEAR 2022-23
WHEREAS, the City of Yreka supports the services rendered by members of the Yreka Volunteer Fire Department (“Department”); and,
WHEREAS, the City Council finds and declares that it is in the best interests of the City of Yreka and the Yreka Volunteer Fire Department, in Approving the Department of Forestry and Fire Protection Agreement #7FG22325 for services from the date of last signatory on page 1 of the Agreement to June 30, 2023 under the Volunteer Fire Assistance Program of the Infrastructure Investment and Jobs Act of 2021.
BE IT RESOLVED:
By the City Council of the City of Yreka, that said Council does hereby approve the Agreement with the California Department of Forestry and Fire Protection dated as of the last signatory date on page 1 of the Agreement, and any amendments thereto. This Agreement provides for an award, during the term of this Agreement, under the Volunteer Fire Assistance Program of the Infrastructure Investment and Jobs Act of 2021 during the State Fiscal Year 2022-23 up to and no more than the amount of $5,050.
BE IT FURTHER RESOLVED:
That Jason Ledbetter, City Manager of the said Council be and hereby is authorized to sign and execute said Agreement and any amendments on behalf of the City of Yreka.
The foregoing resolution was duly passed and adopted by the City Council of the City of Yreka, at a regular meeting thereof, held on the 20th day of September 2022, by the following vote:
AYES:
NAYS:
ABSENT:
_______________________
Duane Kegg, Mayor
Attest:________________
Rhetta Hogan, City Clerk
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------CERTIFICATION OF RESOLUTION------
ATTEST:
I Shella Rhetta Hogan, Clerk of the City of Yreka, County of Siskiyou, California do hereby certify that this is a true and correct copy of the original Resolution Number 2022-40.
WITNESS MY HAND OR THE SEAL OF THE CITY OF YREKA, on this 20th day of September 2022.
OFFICIAL SEAL
OR NOTARY CERTIFICATION
Signature
City Clerk, City of Yreka
Title and Name of Local Agency
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