YREKA CITY COUNCIL
MEETING AGENDA
October 4, 2022
Closed Session: 5:30PM
Regular Session: 6:30PM
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.
The full agenda packet can be found on the City’s website: www.ci.yreka.ca.us/AgendaCenter
1. CALL TO ORDER:
2. PUBLIC COMMENT ON CLOSED SESSION:
3. CLOSED SESSION:
The City Council will recess to Closed Session to discuss the following item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced:
a. Conference with Labor Negotiator Government Code § 54957.6(a) Agency negotiators: City Manager, Asst. City Manager, Human Resources Director Employee Organization: Yreka Police Officers Association, Yreka Employees Association
4. OPTIONAL RECESS IF DESIRED:
Join this meeting via Zoom:
Link: https://us02web.zoom.us/j/6194957056
Meeting ID# 619-495-7056
Members of the public may also remotely listen to and participate in the meeting via teleconference. If you wish to listen or participate in this meeting through teleconference, simply dial into the conference number below, and enter the meeting ID#.
Conference call in Number: 669-900-6833 (Toll-Free 888 788 0099) “RAISE YOUR HAND” to provide public comment for your desired item. Speakers will be asked to identify themselves.
• Online: If you are online, click on “raise hand” on the bottom of your screen. • Mobile App: In the mobile app, you can raise your hand by tapping the "Raise Hand" option in the "More" tab.
• Telephone: If you are calling in via telephone, to raise your hand, dial *9 (star-nine). Speakers will be called on by the last four digits of their phone number. To unmute yourself dial *6 (star-six). 1
5. RETURN TO OPEN SESSION AT 6:30 PM:
Announcement of any action taken by the City Council in Closed Session required by the Ralph M. Brown Act. (Government Code § 54950 et. seq.)
6. CALL TO ORDER REGULAR SESSION AND PLEDGE OF ALLEGIANCE:
7. SPECIAL PRESENTATIONS AND/OR ANNOUNCEMENTS:
This time slot is for informational presentations, appointments, or awards to be presented by the City Council or to the City Council.
8. PUBLIC COMMENTS:
Public participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the City Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks.
Councilmembers, when recognized by the Mayor, may ask questions of presenter but no action may be taken by the City Council during the public comment section of the meeting. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. • Please speak into the microphone from the podium. The podium electronically adjusts up and down to accommodate speaker. (Should you need an additional special accommodation, e.g., remote microphone, please notice the City Clerk prior to the start of meeting for arrangements). • Please state your name for the record prior to providing your comments. • Please address the Council as a whole.
• If you have documents to present, please provide a minimum of seven (7) copies. • Please limit your remarks to five (5) minutes.
Public comments period is not intended to be a “Question and Answer” period or conversations with the Council or City staff.
9. PUBLIC COMMENT FOLLOW-UP:
This is the time for City Council or the City Manager to respond to public comments and may direct staff to prepare a report or place an item on a future agenda.
10. CONSENT AGENDA:
All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, a. Approval/ratification of payments issued from September 12, 2022, through September 25, 2022.
b. Approval of Minutes of the Regular Meeting held September 20, 2022 c. Continuation of Urgency Ordinance #864: Fireworks.
d. Continuation of Urgency Resolution #2021-51: Remote Public Meetings. e. Waive Full Text Reading of All Ordinances on the Agenda. Ordinances shall be introduced and adopted by title only.
Recommended City Council Action (after the Mayor’s request for public comment): Motion to Adopt the Consent Agenda of the City Council of the City of Yreka as presented. 2
11. OLD BUSINESS
City Manager
a. Agenda Title: Resolution for the Creation of a Fire Department Ad Hoc Committee The purpose of this committee is to advise the City Council on matters related to the Yreka Volunteer Fire Department that includes its operational, capital equipment and facilities development plans.
Recommended City Council Action: Motion to Adopt a Resolution 2022-39 Authorizing the Creation of the Fire Department Ad Hoc Committee.
b. Agenda Title: Adopting a Proclamation against Hate
The City Council considered at the September 20, 2022, a Proclamation Designating November 13-19, 2022, as United Against Hate Week. The Proclamation is being brought forth for Council’s consideration.
Recommended City Council Action: Motion to Adopt the Proclamation that supports and names the City of Yreka in joining the Motion in Proclaiming November 13-19, 2022, as United Against Hate Week.
c. Agenda Title: Withdrawal of Grant SW-47-002 2018 Parks Bond Act, Statewide Park Development and Community Revitalization – Yreka Swim Center and Native Park Withdrawal from Grant Award to Create the Swim Center and Native Park in the City of Yreka. Acquire approximately 7.8 acres. Construct a pool with retractable cover, swim center building/support facilities, native park with a sculpture garden, meditation garden/butterfly viewing area, playground, picnic area, parking lot, pathways, and public art, landscaping and lighting throughout the park.
Recommended City Council Action: Motion to Authorize the City Manager to give formal Notice to the California Department of Parks and Recreation, Office of Grants and Local Services of the City’s Withdrawal from Grant Award SW-47-002 Yreka Swim Center and Native Park.
City Manager/Public Works Director
d. Agenda Title: City of Yreka Project List – Review and discussion of City Capital and Operating Project list
Staff will present updates and progress on the City’s Capital and Operating Project list.
Recommended City Council Action: Informational item.
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12. NEW BUSINESS
City Manager
a. Agenda Title: Approval of the City’s preliminary grant application for a Chief Resilience Officer to Cal OES for up to $1 million in State funds.
Recommended City Council Action: Motion to Authorize the City Manager to Submit to the State of California Office of Emergency Services, a grant application for up to $1 million in State funds to augment staff by funding a Chief Resilience Officer or other similar position, as well as planning, activities, and outreach for mitigation, preparedness and recovery. b. Agenda Title: Public Safety Calls for Service – Presentation by Police Chief Mark Gilman Yreka City Police Chief Mark Gilman will make a presentation regarding the City’s Police Department’s Call for service
Recommended City Council Action: Informational item.
13. CITY MANAGER/STAFF REPORTS:
City Manager and Staff may make brief announcements or reports at this time.
14. COUNCILMEMBER STATEMENTS AND REQUESTS:
Members of the Council may make brief announcements, reports, or request staff to report to Council on any matter at a subsequent meeting.
15. ADJOURNMENT:
In compliance with the requirements of the Brown Act, notice of this meeting has been posted in a publicly accessible place, 72 hours in advance of the meeting.
All documents produced by the City which are related to an open session agenda item and distributed to the City Council are made available for public inspection in the City Clerk’s Office during normal business hours.
Public Hearings: If, in the future, you wish to challenge in court any of the matters on an agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. Any person seeking to challenge a City Council decision made as a result of a proceeding in which by law a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that action 90 days following the date on which the decision becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure 1094.6 to determine how to calculate when a decision becomes “final.”
"CHALLENGING DECISIONS OF CITY ENTITIES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of Yreka is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing. If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or 4
in written correspondence delivered to the City of Yreka, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies." The City of Yreka does not discriminate on the basis of race, color, national origin, religion, age, gender, sexual orientation, disability, or any other legally protected classes in employment or provision of services. In compliance with the Americans with Disabilities Act, those requiring accommodations for this meeting should notify the City Clerk 48 hours prior to the meeting at (530) 841-2386 or by notifying the Clerk at [email protected].
AFFIDAVIT OF NOTIFICATION AND POSTING
STATE OF CALIFORNIA )
COUNTY OF SISKIYOU ) SS
CITY OF YREKA )
I, Rhetta Hogan, Acting City Clerk of the City of Yreka, hereby declare under penalty of perjury that a copy of the above Agenda of the Regular Meeting of the City Council of the City of Yreka, California, was delivered and/or notice by email not less than 72 hours, before the hour of 5:30 p.m. on October 4, 2022 to the members of the governing agency, and caused the agenda to be posted on the City’s website at www.ci.yreka.ca.us and posted at Yreka City Hall, 701 Fourth St., Yreka, California. /s/: Rhetta Hogan
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YREKA CITY COUNCIL
SPECIAL MEETING MINUTES
September 20, 2022
Closed Session: 5:00PM
Regular Session: 6:30PM
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA On September 20, 2022 the City Council of the City of Yreka, met for a special meeting starting at 5:00 p.m. and for a regular session starting at 6:30 p.m. and upon roll call the following Councilmembers were present: Duane Kegg, Joan Smith Freeman, Paul McCoy, and Corey Middleton. Councilmember Deborah Baird was absent.
1. CALL TO ORDER:
2. PUBLIC COMMENT ON CLOSED SESSION: None
3. CLOSED SESSION:
The City Council will recess to Closed Session to discuss the following item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced:
a. Conference with Real Property Negotiations (§ 54956.8) Property: California State Route 3 (SR 3)
Third Party Negotiation: California State Department of Transportation (Caltrans) District 2 City Negotiation: City Manager and City Attorney
Negotiating Parties: City of Yreka and Caltrans
Under Negotiation: Possible purchases and encroachment agreement including price, terms of payment, or both.
b. Conference with Labor Negotiator Government Code § 54957.6(a) Agency negotiators: City Manager, Asst. City Manager, Human Resources Director.
Employee Organization: Yreka Police Officers Association, Yreka Employees Association
4. OPTIONAL RECESS IF DESIRED:
5. RETURN TO OPEN SESSION AT 6:30 PM:
Announcement of any action taken by the City Council in Closed Session required by the Ralph M. Brown Act. (Government Code § 54950 et. seq.)
6. CALL TO ORDER REGULAR SESSION AND PLEDGE OF ALLEGIANCE:
Mayor Kegg announced there was nothing to report from the Closed Session. 19
7. SPECIAL PRESENTATIONS AND/OR ANNOUNCEMENTS:
This time slot is for informational presentations, appointments, or awards to be presented by the City Council or to the City Council.
a. City Council Proclamation against Hate.
City Manager Ledbetter provided information on this matter and invited Molly to the podium as well. The matter will come up for a vote at the next meeting. b. Madrone Hospice Senior Services Program Updates, Chris Clother, Executive Director Mr. Clother provided a full report on the services provided. c. Update on County Sharps (free needles) Program, Jessica Skillen, Siskiyou County Health and Human Services
Ms. Skillen provided a report and details about the services provided by the County.
8. PUBLIC COMMENTS:
Public comment was heard from Jennifer Silveira, Sarah Springfield, Henry Lancaster, Ben Woodruff, Steve Radford, Tryes Cha, Dawnmarie Autrey, and Amy Tam.
9. PUBLIC COMMENT FOLLOW-UP:
This is the time for City Council or the City Manager to respond to public comments and may direct staff to prepare a report or place an item on a future agenda.
10. CONSENT AGENDA:
All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, a. Approval/ratification of payments issued from August 23, 2022, through September 11, 2022. b. Approval of Minutes of the special meeting held August 30, 2022 c. Approval of Minutes of the special meeting held August 31, 2022. d. Continuation of Urgency Ordinance #864: Fireworks.
e. Continuation of Urgency Resolution #2021-51: Remote Public Meetings. f. Waive Full Text Reading of All Ordinances on the Agenda. Ordinances shall be introduced and adopted by title only.
There was no public comment.
Recommended City Council Action: Motion to Adopt the Consent Agenda of the City Council of the City of Yreka as presented.
Motion to approve the Consent Calendar except for item 10.C.
MOTIONED: McCoy
SECOND: Middleton
AYES: Councilmembers: Smith-Freeman, Kegg, McCoy, and Middleton ABSTAIN: None
ABSENT: Baird
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Motion to approve Consent Calendar item 10.C.
MOTIONED: Middleton
SECOND: McCoy
YES: Councilmembers: Kegg, McCoy, and Middleton
NOES: None
ABSTAIN: Smith-Freeman
ABSENT: Baird
11. OLD BUSINESS
Planning Director/Finance Director
a. Agenda Title: Adopting an Updated Comprehensive Fee Schedule The Finance Director and Planning Director have coordinated to present a comprehensive fee schedule to update the fees charged for services by the City of Yreka and have found that the proposed fees provide a nexus to the cost of services rendered. (Dog licensing fees will be considered at a future meeting.)
Public Comment was heard from Lorenzo Love and Ben Woodruff.
One Councilmember requested the following grammatical errors be fixed on the staff report: bast substitute for best, individual make it plural, foods substitute with goods and services, charge substitute with charged.
Recommended City Council Action: Motion to Adopt a Resolution 2022-37 of the City Council of the City of Yreka Adopting an Updated Comprehensive Fee Schedule and Adopt the Finding that the Project is Statutorily Exempt from CEQA.
Motion to approve Resolution 2022-37 approving and adopting an Updated Comprehensive Fee Schedule and Finding that the Project is Statutorily Exempt from CEQA and highlighting one free PreApplication Review/Consultation and correcting the spellings in the staff report as noted.
MOTIONED: Kegg
SECONDED: Middleton
AYES: Councilmembers: Kegg, McCoy, and Middleton
NOES: Smith Freeman
ABSENT: Baird
12. NEW BUSINESS:
City Manager/Maddelyn Bryan, Housing Coordination Siskiyou County a. Agenda Title: Resolution and Agreement between the County of Siskiyou and the City of Yreka for Joint Participation in the Permanent Local Housing Allocation (PLHA) City of Yreka, as the applicant is seeking authorization and direction to apply for and to receive a PLHA grant, in an amount not to exceed the five-year estimate of the PLHA formula allocations of $612,043 in accordance with all applicable rules and will delegate the County of Siskiyou, through a legally binding agreement, to submit an application on its behalf and administer the PLHA grant.
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Recommended City Council Action: Motion to Adopt Resolution 2022-38 Authorizing Application for, and Receipt of, Permanent Local Housing Allocation Program Funds, and grant to the City Manager, the authority to enter into an agreement between the County of Siskiyou and the City of Yreka for Joint Participation in the Permanent Local Housing Allocation Funding Program for the Fiscal Years 2020-2025, and to designate the County of Siskiyou as the Administering Local Government for the Program.
Public Comment was heard from Sarah Springfield.
Motion to Adopt Resolution 2022-38 Authorizing Application for, and Receipt of, Permanent Local Housing Allocation Program Funds, and grant to the City Manager, the authority to enter into an agreement between the County of Siskiyou and the City of Yreka for Joint Participation in the Permanent Local Housing Allocation Funding Program for the Fiscal Years 2020-2025, and to designate the County of Siskiyou as the Administering Local Government for the Program.
MOTIONED: Kegg
SECONDED: Middleton
AYES: Councilmembers: Smith Freeman, Kegg, McCoy, and Middleton ABSENT: Baird
City Manager
b. Agenda Title: Resolution for the Creation of a Fire Department Ad Hoc Committee The purpose of this committee is to advise the City Council on matters related to the Yreka Volunteer Fire Department that includes its operational, capital equipment and facilities development plans.
Recommended City Council Action: Motion to Adopt a Resolution 2022-XX Authorizing the Creation of the Fire Department Ad Hoc Committee.
City Attorney Henion asked for the resolution to be tabled and brought back after edits. Council consensus was to table the item.
Fire Chief
c. Agenda Title: Resolution to Accept California Department of Forestry (CDF) Grant Award of $5,050
The Yreka Volunteer Fire Department received notice of funding for it its application for California Department of Forestry and Fire Protection 2022-2023 Grant, pursuant to the Cooperative Forestry Assistance Act of 1978 - Rural Fire Capacity Program for $5,050, that requires a 50% match of $5,050 for a total project cost of $10,100. The purpose of the grant, through cost share funds, is to help rural areas in upgrading their capability to organize, train, and equip local forces for fire protection.
Recommended City Council Action: Motion Adopt Resolution 2022-40 of the Yreka City Council of the City of Yreka, County of Siskiyou, State of California, Authorizing the City Manager to enter into an Agreement with the California Department of Forestry and Fire Protection under the Volunteer Fire Assistance Program of the Infrastructure Investment and Jobs Act of 2021 for the State Fiscal Year 2022-23.
There was no public comment.
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Motion to Adopt Resolution 2022-40 of the Yreka City Council of the City of Yreka, County of Siskiyou, State of California, Authorizing the City Manager to enter into an Agreement with the California Department of Forestry and Fire Protection under the Volunteer Fire Assistance Program of the Infrastructure Investment and Jobs Act of 2021 for the State Fiscal Year 2022-23.
MOTIONED: Smith Freeman
SECOND: Middleton
AYES: Councilmembers: Smith Freeman, Kegg, McCoy, and Middleton ABSENT: Baird
13. CITY MANAGER/STAFF REPORTS:
Special Events
City Manager Ledbetter reported on the following items:
He is back from Covid and feeling better. Precision Engineering is working with California Department of Fish and Wildlife on finalizing the 1600 Permit (CA DFW); ADA Improvements at City Hall will be out for rebid;
The Main St Sewer Project is essentially complete. USDA’s Kevin DeMers, PACE Engineers and Yreka PW staff inspected project on September 8, 2020. The City Council was informed that Yreka PW and PACE have approved and staff will file a notice of completion with the County. Resolutions involving closing on the USDA loan, issuing Certificates of Participation (COPs) and paying off the Bond Anticipation Notes (BANs) should be coming before Council in late October or early November., the loan, and issuing COP in late Oct & early Nov.
Community Theatre HVAC: the project is moving along once Mountain Air gets under contract. As per the Madrone Services presentation tonight, there might be an opportunity to look at the reference made about the community center and using grants to rehabilitate.
City Manager Ledbetter sought direction/clarification on City Special Events and what constitutes a City event. Mr. Ledbetter spoke about three City events where that the City has financially supported these events: Gold Rush Days, Night of Lights, and the Holiday Parade. Council agreed these should be considered City events.
14. COUNCILMEMBER STATEMENTS AND REQUESTS:
Various Councilmembers appreciated Molly and the City Manager’s work on the proclamation against hatred. The following items were also shared: Appreciation for Joan Favero and Brian Meek’s work on the Miner St Park Arch; and welcoming back our City Manager. A Councilmember mentioned the recent event “Kid’s block party” was a success, the upcoming Balloon Fest this weekend in Montague, and the fact that Stacey Green, Weed City Councilmember, lost everything in the Mill fire. Various Councilmembers expressed empathy for the Mill fire victims and support for the proclamation against hate. The upcoming Elk’s candidate forum was announced. Mayor Kegg attended a County Board of Supervisors meeting regarding Prop 47 grant, and the goal of opening a County homeless shelter.
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15. ADJOURNMENT:
There being no further business before the City Council the meeting was adjourned at 9:31 p.m. ____________________________________
Duane Kegg, Mayor
Minutes approved by Council
Motion October 4, 2022
______________________
Rhetta Hogan, City Clerk
24 CITY OF YREKA
CITY COUNCIL AGENDA MEMORANDUM
To:
Prepared By:
Agenda Title:
Meeting date:
Yreka City Council
City Clerk
Discussion/Possible Action: Continuation of Urgency Ordinance 864.
October 4, 2022
Discussion:
The drought, prevailing climatic temperatures, and the allocation of Yreka Fire Resources to mutual aid to suppress wildfires was found to constitute an immediate threat to the public safety.
Ordinance 864 delays the sale of fireworks and the use of fireworks and public displays of pyrotechnics until the threat to public safety is abated.
Recommendation:
That the Council continue Urgency Ordinance 864.
25 SUMMARY OF ADOPTED URGENCY ORDINANCE No. 864
Please take notice that the Yreka City Council adopted, at an emergency meeting held on July 29, 2021, a temporary urgency ordinance, number 864, entitled: “AN UNCODIFIED URGENCY
ORDINANCE OF THE CITY OF YREKA DECLARING A LOCAL EMERGENCY, AND AUTHORIZING THE
DELAY OF THE SALE AND USE OF FIREWORKS WHICH MAY CREATE A THREAT TO PUBLIC SAFETY
DEEMED TO BE ARISING FROM THE INCIDENCE OF THE LAVA FIRE AND SETTING FORTH THE FACTS CONSTITUTING SUCH URGENCY AND FINDING THE ORDINANCE EXEMPT FROM CEQA REVIEW” This urgency ordinance generally provides:
1. The factual background of the Lava Fire, the drought, the prevailing climatic temperatures and the fact that Yreka’s Fire Resources are engaged in mutual aid to suppress the Lava Fire as well as the allocation of law enforcement resources in traffic control and the fact that without Yreka’s normally available police and fire resources, the use of fireworks and pyrotechnics fire may not be able to be suppressed which was found to constitute the basis for the urgency nature of the ordinance and the City Council determined that there existed an immediate threat to the public health, safety and/or welfare and a need for immediate preservation of the public peace, health, or safety that warrants the adopted urgency measures.
2. The ordinance delays the sale of fireworks and the use of fireworks and public displays of pyrotechnics until the threat to public safety is abated and the urgency ordinance is terminated.
3. The city council determined that a local emergency now exists and shall continue to exist until its termination is ordained by the City Council. The need for continuance of the urgency measures will be regularly reviewed by City Council until it is terminated. The ordinance will be terminated at the earliest possible time.
4. The ordinance vests in the City Manager, Chief of Police and the Fire Chief with the discretion to take such acts as may be necessary to effectuate the intent of the ordinance.
5. The Council determined that the ordinance complies with a categorical exemption from CEQA review.
By roll call vote the following councilmembers voted in favor of the ordinance: Duane Kegg, Deborah Baird, Paul McCoy and Corey Middleton.
This summary is not intended to be a comprehensive statement of all of the provisions of the Ordinance, but constitutes only a fair summary of the Ordinance. The complete text of the Ordinance and the minutes of the emergency session is available for review online in Yreka’s City Council Agenda section or through a public records request as an in-person review of it is not available because City Hall is not currently open to the public.
Yreka City Clerk
26 BUSINESS OF THE COUNCIL OF THE CITY OF YREKA
AGENDA REPORT
For meeting of: October 4, 2022
TO: Honorable Mayor and City Council
FROM: Dohn Henion, Yreka City Attorney
TITLE: RESOLUTION TO CONTINUE HOLDING PUBLIC MEETINGS REMOTELY (AB 361) RECOMMENDATION:
In accordance with Assembly Bill 361, adopt a resolution to continue conducting the City’s Council, Commission, and Committee meetings remotely due to health and safety concerns to the public due to COVID-19.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
BACKGROUND:
On March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for a broader spread of COVID-19.
Thereafter, on March 17, 2020, Governor Newsom issued Executive Order N-2920, which suspended certain provisions of the Ralph M. Brown Act to allow local legislative bodies to conduct meetings telephonically or by other means. Additionally, the State implemented a shelter-in-place order, requiring all non-essential personnel to work from home.
Staff quickly worked to set up remote meetings via Zoom for all City Council and Planning Commission meetings. The Zoom meetings have allowed the Council, Commissions, and Committees to continue to conduct City business from the safety of members’ homes. The City has been utilizing Zoom for the past 18 months to conduct nearly all public meetings. The usage of Zoom for public meetings has allowed the City to ensure the public’s continued access to government meetings while also ensuring the public’s safety.
On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which extended the ability of agencies to hold remote meetings through September 30, 2021, after which agencies anticipated transitioning back to public meetings held in full compliance with the Brown Act. In preparation for the return to in-person meetings, staff has been working on acquiring audio and visual upgrades for City facilities to conduct hybrid meetings. Although hybrid meetings would help to keep the public safe by allowing them to continue accessing the meetings from their own home, Councilmembers, Commissioners, Committee members, and staff would need to meet in person.
27 Since the Governor issued Executive Order N-08-21, the Delta variant has emerged, causing a spike in cases throughout the state.
On September 16, 2021, Governor Newson signed Assembly Bill 361 (AB 361), which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the previous Executive Orders.
AB 361 authorizes local agencies to use teleconferencing without complying with the teleconferencing requirements imposed by the Ralph M. Brown Act during a declared state of emergency, when state or local health officials have imposed or recommended measures to promote social distancing during the proclaimed state of emergency, or when there is an imminent risk to the health or safety of attendees.
DISCUSSION:
AB 361 will allow local legislative bodies to continue to meet remotely after the September 30, 2021 expiration of the Governor’s executive orders. A local agency will be allowed to continue to meet remotely when:
• The local agency holds a meeting during a declared state of emergency • State or local health officials have imposed or recommended measures to promote social distancing
• Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees
The City meets the requirements to continue holding meetings remotely to ensure the health and safety of the public due to the following:
• The City is still under a local state of emergency;
• County health orders require that all individuals in public spaces maintain social distancing and wear masks;
• The City can’t maintain social distancing requirements for the public, staff, Councilmembers, Commissioners, and Committee Members in their meeting spaces; The City cannot ensure social distancing requirements are met inside City facilities where the City Council, Planning Commission, Parks and Recreation Commission, Redistricting Advisory Committee, Bicycle and Pedestrian Advisory Committee, and Main Street Bridge Advisory Committee meet.
Moreover, the indoor mask order is still in effect, making it difficult to hear what Councilmembers, Commissioners, Committee Members, staff, and public speakers are saying.
Furthermore, while speaking through masks may be understandable in person, picking up speech on microphones for those attending remotely and those watching any livestreams would be difficult.
28 Per AB 361, the City Council would need to declare every 30 days that the City’s legislative bodies must continue to meet remotely to ensure the health and safety of the public. Staff recommends that the City Council declare these findings are true so these bodies can continue to meet remotely. Staff will return with this resolution for re-ratification at the Council’s 1st Tuesday meeting each month, at which time the Council can reassess as various health orders and COVID-19 parameters change.
29 RESOLUTION NO. 2021- 51
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8 A RESOLUTION OF THE YREKA CITY COUNCIL OF THE CITY OF
YREKA PROCLAIMING A LOCAL EMERGENCY, RATIFYING THE
PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR
NEWSOM ON MARCH 4, 2020, AND AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF
CITY OF YREKA FOR THE PERIOD SUCCESSIVE 30-DAY PERIODS
PURSUANT TO ASSEMBLY BILL 361
9 WHEREAS, the City of Yreka is committed to preserving and nurturing IO public access and participation in meetings of the Yreka City Council; and 11 WHEREAS, all meetings of City of Yreka's legislative bodies are open and 12 public, as required by t.he Ralph M. Brown Act (Cal. Gov. Code§ 54950 13 54963), so that any member of the public may attend, participate, and watch the 14 City's legislative bodies conduct their business; and 15 16 WHEREAS, the Brown Act, Government Code section 54953(e), makes 17 provisions for remote teleconferencing paiiicipation in meetings by members of 18 a legislative body, without compliance with the requirements of Government 19 Code section 54953(b )(3), subject to the existence of certain conditions; and 20 WHEREAS, a required condition is that a state of emergency is declared by the 21 Governor pursuant to Government Code section 8625, proclaiming the existence 22 of conditions of disaster or of extreme peril to the safety of persons and property 23 within the state caused by conditions as described in Government Code section 24 8558;and
25 WHEREAS, a proclamation is made when there is an actual incident, threat of 26 disaster, or extreme peril to the safety of persons and prope1iy within the 27 jurisdictions that are within the City's boundaries, caused by natural, 28 technological, or human-caused disasters; and
29 WHEREAS, it is further required that state or local officials have imposed or 30 recommended measures to promote social distancing, or, the legislative body 30 31 meeting in person would present imminent risks to the health and safety of 32 attendees; and
33 WHEREAS, such conditions now exist in the City, specifically, in Executive Order 34 N-29-20 the Governor of the State of California declared a state of emergency to 35 exist as a result of the threat of COVID-19; and
36 WHEREAS, said order suspended provisions of celiain provisions of the Brown 37 Act relating to teleconference meetings and creating the ability for viliual meetings 38 to keep the public and our public officials safer from exposure to the pandemic; and 39 WHEREAS, that suspension of the Brown Act requires expired on September 30, 40 2021; and
41 WHEREAS, On September 16,2021 Assembly Bill 361 was passed into law 42 permitting the extension of virtual meetings so long as the state of emergency 43 exists and is reviewed every thirty days by the Yreka City Council; and 44 WHEREAS, the delta variant of COVID-19 has resulted in Siskiyou County 45 having experienced 4,382 confirmed COVID-19 amongst the local population 46 cases, 54 deaths, 56 new cases reported in the last 24 hours with 271 active cases 47 and 23 persons presently hospitalized and, accordingly, social distancing and 48 masking is required for attendees' health and safety to mitigate the imminent risk 49 of COVID-19 being transmissible during public, in-person meetings of the City of 50 Yreka; and
51 WHEREAS, virtual meetings further mitigate the public's health and safety while 52 still providing the opportunity for public input on the people's business; and 53 WHEREAS, the City Council has reconsidered the circumstances of the state of 54 emergency; and
55 WHEREAS, the state of local emergency continues to directly impact the ability of 56 the City Council, Commissions, and Committees, as well as staff and members of 57 the public, from meeting safely in person; and
58 WHEREAS, the Yreka City Council does hereby find that prevalence of COVID-19 59 amongst the local population and, accordingly, social distancing and masking is 2 31
60 required for attendees health and safety to mitigate the imminent risk of COVID-19 61 being transmissible during public, in-person meetings of the City of Yreka, its 62 commissions and committees may cause, and may continue to cause, conditions of 63 peril to the safety of persons within the City that are likely to be beyond the control of 64 services, persOlmel, equipment, and facilities of the City, healthcare providers and 65 local hospitals, and desires to proclaim a local emergency and ratify the 66 proclamation of state of emergency by the Governor of the State of California; and 67 68 WHEREAS, as a consequence of the local emergency, the Yreka City Council 69 does hereby find that the City of Yreka's governing body, its commissions and 70 committees shall conduct their meetings without compliance with paragraph (3) of 71 subdivision (b) of Government Code section 54953, as authorized by subdivision 72 (e) of section 54953, and that such legislative bodies shall comply with the 73 requirements to provide the public with access to the meetings as prescribed in 74 paragraph (2) of subdivision (e) of section 54953; and 75 WHEREAS, meetings are posted on the City's website providing the necessary 76 information for the public to virtually provide input to the governing body on the 77 people's business.
78 NOW, THEREFORE, THE YREKA CITY COUNCIL OF THE CITY OF 79 YREKA DOES HEREBY RESOLVE AS FOLLOWS:
80 Section 1. Recitals. The Recitals set forth above are true and correct and are 81 incorporated into this Resolution by this reference. 82 Section 2. Proclamation of Local Emergency. The City Council hereby proclaims 83 that a local emergency now exists throughout the City, and prevalence of COVID84 19 amongst the local population and, accordingly, social distancing and masking is 85 required for attendees health and safety to mitigate the imminent risk of COVID-19 86 being transmissible during public, in-person meetings of the City of Yreka has 87 caused, and will continue to cause, conditions of peril to the safety of persons within 88 the City that are likely to be beyond the control of services, personnel, equipment, and 89 facilities of the City, healthcare providers and local hospitals. 3 32
90 Section 3. Ratification of Governor's Proclamation ofa State of Emergency. The 91 City Council hereby ratifies the Governor of the State of California's Proclamation 92 of State of Emergency, effective as of its issuance date of March 4, 2021. 93 Section 4. Remote Teleconference Meetings. The staff and legislative bodies of 94 City of Yreka are hereby authorized and directed to take all actions necessary to 95 cany out the intent and purpose of this Resolution including, conducting open and 96 public meetings in accordance with Government Code section 54953(e) and other 97 applicable provisions of the Brown Act.
98 Section 5. Effective Date of Resolution. This Resolution shall take effect 99 immediately upon its adoption and shall be effective until the earlier of (i) 30 days 100 from adoption of resolution, and 30 days from each successive affirmation that the 101 state of emergency continues to exist or such time the Yreka City Council adopts a 102 subsequent resolution in accordance with Government Code section 54953( e)(3) to 103 extend the time during which the governing body of the City of Yreka may continue 104 to teleconference without compliance with paragraph (3) of subdivision (b) of 105 section 54953.
106 PASSED AND ADOPTED by the Yreka City Council of the City of Yreka, this 5th 107 day of October, 2021, by the following vote:
108 AYES: FREEMAN, MIDDLETON, BAIRD, KEGG
109 NOES:
110 ABSENT: MCCOY
111 ABSTAIN:
112
113 DuaneK
114 Attest:
115
116
4 33
34 1
RESOLUTION 2022-39
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF YREKA CREATING AN AD HOC
COMMITTEE RELATING TO THE FIRE DEPARTMENT’S
EQUIPMENT, OPERATION AND DEVELOPMENT
WHEREAS, the City of Yreka provides Fire Protection and Emergency Medical Response services within City Limits; and,
WHEREAS, the Yreka Fire Department consists of a department of a Fire Chief and Volunteer Firefighters which provide essential public safety response services; and, WHEREAS, to effectively facilitate the development of long-term plans to manage and address specific issues relating to the Fire Department the City Council desires to create an Ad Hoc Committee of limited duration; and,
WHEREAS, the purpose of this committee is to advise the City Council on matters related to the Yreka Volunteer Fire Department that includes its operational, capital equipment and facilities development plans; and,
THEREFORE, BE IT RESOLVED, the City Council of the City of Yreka determines that the Yreka Fire Ad Hoc Committee (YFC) shall have responsibilities, duties, membership, and organizational features as described below:
1. NAME
The name of the committee shall be the Yreka Fire Ad Hoc Committee.
2. PURPOSE
The sole purpose and responsibility of the Fire Department Ad Hoc Committee, with consultation from city staff, is to review staffing, operations, capital equipment and buildings and develop long term plans operations for the purpose of attending long-term financial stability; (a) by seeking input and collaboration from community and partner agencies, (b) finding cost effective solutions, identify and addressing overlapping services, (c) collaborate, prepare and support fire prevention and mitigation plans, (d) addressing response for medical calls for services volume growth, and (e) consideration of staffing levels, volunteers and career positions and make a recommendation to the City Council.
3. QUALIFICATIONS
Committee members shall be solely composed of two (2) two City Council members.
4. INFORMATIONAL CONTRIBUTION TO THE COMMITTEE
The City Manager may assign appropriate staff, fire volunteers, and intergovernmental agencies leaders, and community stakeholders to assist the committee. The City Clerk will schedule meetings and take meeting minutes, if present at the meeting.
35 2
5. LIMITED DURATION OF COMMITTEE’S TERM
The Committee members shall be appointed and/or renewed biannually and the committee shall expire, unless reestablished, upon making of a recommendation to the entire City Council.
6. MINUTES
City Staff attending the committee meeting will take the minutes at each meeting.
7. MEETINGS
The Yreka Fire Ad Hoc Committee shall not be a standing committee and no regular meetings are to be established. Although the Ad Hoc Committee format does not require compliance with the Ralph M. Brown Act, the Fire Department Ad Hoc Committee will publicly notice the meeting agenda at least 24 hours in advance for each special meeting, allow public comment related to items on the agenda and under the committee’s purview, and keep meeting minutes for public review.
8. REMOVAL OF MEMBERS
Committee members serve at the pleasure of the City Council. Appointment and replacement shall be upon motion of the Council. Replacement of a member shall not be deemed a disciplinary action, reapproval or censure of the replaced member by the other council members.
9. INTERIM REPORTING PRIOR TO MAKING RECOMMENDATIONS
A representative of the committee may make a brief presentation or written report may be submitted (which could consist of the committee’s minutes) to the City Council concerning the committee’s activities and progress after each committee meeting.
10. RECITALS
The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution.
11. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections , subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
12. CEQA EXEMPTION
The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. 36 3
13. EFFECTIVE DATE
This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution.
THEREFORE, BE IT RESOLVED, this Resolution of the City Council of the City of Yreka shall institute the Fire Department Ad Hoc Committee and govern the operations of the committee hereafter.
The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the City of Yreka on the 4th day of October 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: CITY OF YREKA
Rhetta Hogan, City Clerk Duane Kegg, Mayor
37 Siskiyou County
PROCLAMATION Designating November 13-19, 2022
United Against Hate Week
WHEREAS, the City of Yreka was founded on the homeland of Indigenous Tribes, and settled by immigrants from around the world, and we seek to protect, honor and uplift the diverse cultural traditions of every resident, from the original inhabitants of the land to our newest arrivals, offering good will and equal protection under the law, and WHEREAS, the Constitution of the United States of America declares that all people are created equal, and cannot be discriminated against on the basis of race, ethnicity, religion, gender identity, sexual orientation, nationality, age or disability, it is this communities’ responsibility to ensure that all people enjoy the freedom to work, worship, and celebrate without fear, and
WHEREAS, racism, bigotry and bias yield unequal outcomes for housing, education, employment, criminal justice and healthcare, the City’s governing body of elected officials must model inclusive behavior at every opportunity; and
WHEREAS, hate crimes are on the rise around this nation, silence and apathy are inappropriate responses wherever racially motivated, hate based taunting, bullying, verbal abuse, or intimidation are observed. It is a fact that an attack against one individual, or a group of individuals, is a crime against the well-being of this entire community; and, WHEREAS, by supporting education to bring understanding and compassion to a population which is ever growing in diversity, we seek to build bridges rather than acquiesce to the politics of fear and divisiveness.
NOW THEREFORE, be it resolved that Mayor Kegg, and the City Council of the City of Yreka join the Nation in Proclaiming November 13-19, 2022, as “United Against Hate” Week.
From this week forward, we stand ready to condemn all forms of racism, discrimination, bigotry, bias and hate speech, and commit to fostering a community that offers dignity and respect to all peoples.
Signed: _________________
Duane Kegg, Mayor City of Yreka for the City Council
38 39
S:\City Council\Council Agenda packet\2022 - Council Agenda Packets\10 - October\10-04- 22\Fire\Staff Report Resilience Officer .docx
CITY COUNCIL AGENDA MEMORANDUM
TO: Yreka City Council
FROM: Jason Ledbetter, City Manager, Juliana Lucchesi, Planning Director
AGENDA TITLE: Approval of the City’s preliminary grant application for a Chief Resilience Officer to Cal OES for up to $1 million in State funds.
MEETING DATE: October 4, 2022
Discussion:
Staff has worked to prepare a California Jumpstart Grant Application that is a competitive grant program the provides Technical Assistance and State funding to eligible socially vulnerable and high hazard risk communities. The City has these identified risk factors. The grant allows the City to augment staffing by funding a Chief Resilience Officer, or position of similar scope and title, to increase the City’s capacity to develop local initiatives that foster resilience and mitigation project scoping, needed planning, activities, and outreach for mitigation preparedness and recover. Each application may be up to $1 million dollars in State funds.
Fiscal Impact:
If successful, the City could receive up to $1,000,000 to fund for almost five years a resiliency planning position of a Resilience Officer.
Recommendation and Requested Action:
Make a Motion to: Authorize the City Manager to Submit to the State of California Office of Emergency Services, a grant application for up to $1 million in State funds to augment staff by funding a Chief Resilience Officer or other similar position, as well as planning, activities, and outreach for mitigation, preparedness, and recovery.
Attachments
40 Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 1
2022 PREPARE CALIFORNIA JUMPSTART
APPLICATION
Introduction
Prepare California JumpStart is a competitive grant program that provides Technical Assistance (TA) and State funding to eligible socially vulnerable and high hazard risk communities. Through this grant program, eligible communities can augment staffing by funding a Chief Resilience Officer, or a position of similar scope and title, thereby increasing capacity to develop local initiatives that foster resilience and mitigation project scoping, as well as planning, activities, and outreach for mitigation, preparedness, and recovery. Each application may be up to $1 million dollars in State funds.
Instructions
Do not start this application until you have thoroughly read these instructions.
Failure to do so may result in resubmission of this form by the applicant. Cal OES requires this form be completed for all Prepare California JumpStart applications.
Prior to beginning this form, applicant entities should access the map linked below to verify their jurisdiction contains at least one eligible community: Hazard Exposure and Social Vulnerability Map.
Note that most fields are mandatory and are marked with a red asterisk. If you have questions or need assistance completing the application, please contact Cal OES via email at: [email protected]. The Cal OES TA Team is available to assist communities in completing this application form.
The person completing this form may find it easiest to complete the required fields by using Adobe Acrobat or compatible software. Prior to completing this form, save this document to your device and reopen it using compatible software. The applicant can save their progress and come back to the form as necessary.
The authorizing signature field in this form can accommodate digital signatures.
To apply a digital signature, open the document directly in Adobe Acrobat or a D R A F T 41
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 2
compatible software and follow the electronic signature directions after selecting the appropriate field. If the person preparing this form does not have Adobe-compatible software, they may use other means to execute this document. Other means may include, but are not limited to, printing, signing, and scanning the document, or utilizing other digital signature software.
Applicants must submit a completed Prepare California JumpStart application form with all mandatory fields completed with the appropriate information.
Applicants have the option to submit additional documents or exhibits relevant to, and referenced in, the proposal (e.g., maps, job postings). Any additional documents must be labelled and submitted with the application in a single email submission.
Applicants may not submit additional text in response to the questions below outside of this document. All responses must clearly and concisely fit within the space provided.
Upon completion of this application, interested applicants must submit it to [email protected] with “Prepare California JumpStart” in the subject line and in the title of the application (e.g., Prepare California JumpStart, City of Metropolis, Chief Resilience Officer).
I. Point(s) of Contact
At least one of the points of contact listed below must be a Responsible Representative of the applicant entity.
A Responsible Representative must have a high-level position within the applicant entity (e.g., Director, Deputy Director, Chief, Deputy Chief, General Manager, Administrative Manager, Emergency Services Manager, Chief Financial Officer, Chief Executive Officer, Superintendent, County Administrator, County Administrative Officer, City Manager, Assistant City Manager, Mayor).
The Responsible Representative must have signature authority for all authorizations (pre- and post-award grant mediations/reporting/requests).
If the person preparing this form is not a Responsible Representative, then the Responsible Representative must be listed as the Secondary Point of Contact and complete the Authorization section.
D R A F T 42
1. Person Completing Application
*Full Name:
First M.I. Last
*Entity Name:
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 3
*Address:
Street Unit / Suite #
City State ZIP Code
*Phone: *Email:
2. Secondary Point of Contact
Full Name:
First M.I. Last
Entity Name:
Address:
Street Unit / Suite #
City State ZIP Code
Phone: Email:
II. Application Information
1. *Applicant Entity Name (Limit: 75 characters):
2. *County or Counties:
3. *Applicant Entity Type:
4. FIPS#:
5. EIN:
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 4
6. *Applicant entities must have an active, or participate in an active, Local Hazard Mitigation Plan (LHMP) or Tribal Plan by October 7, 2022. *Does your entity have an active, or
participate in an active, LHMP or Tribal plan?
YES NO
If “Yes”, enter expiration date:
If “No”, briefly describe the status of your plan (Limit: 380 characters):
7. * Provide the title of your application. Your title should start with “Prepare California JumpStart” then list the applicant entity’s name and a brief description of the position.
Example: “Prepare California JumpStart City of Metropolis Chief Resilience Officer”.
Application Title
D R A F T
(Limit: 150 characters):
44 Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 5
III. Position Information
Budget Details
Prepare California JumpStart is intended to fund the hiring, or continuation of services, of a Chief Resilience Officer, Chief Sustainability Officer, or any other position with similar authority and scope of services. The following are the eligible item costs:
• The position’s salary throughout the period of performance. • Any fringe benefits associated with the position.
• Supplies and materials that do not exceed $5,000 annually.
Any costs not explicitly covered above are not eligible under this program.
The position funded through Prepare California JumpStart must not supplant existing staff or positions. You must thoroughly demonstrate through this application that the position supplements existing staff and increases your organization’s capacity.
1. *Position Title (Limit: 75 characters):
2. *Provide a brief description of the position’s scope of services and their role within your organizational structure. (Limit: 900 characters) D R A F T 45
3. *Provide the budget details associated with this position. If the total of all costs exceeds the award amount, the applicant will be responsible for the additional costs.
A. Total cost of position salary:
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 6
B. Total cost of fringe benefits:
C. Total cost of supplies and materials:
Sum of all costs (auto-calculated):
4: * Provide a brief narrative describing how the costs identified above were developed. (Limit: 1,750 characters)
D R A F T 46
Schedule Details
5. *The period of performance is limited to five years (60 months) and may begin no later than Spring 2023. Enter the start and end dates for your activities below.
Start Date: End Date:
6. *Provide a chronological summary of the major initiatives and deliverables that the new position will be responsible for implementing over the period of performance. Include key metrics that will be monitored to ensure program success. (Limit: 1,750 characters)
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 7
D R A F T 47
7. *Using the table below, enter the major deliverables and/or initiatives described above and the associated metrics and schedule. The metrics listed must be those used and monitored by your organization as targets of program success. The schedule next to each item must be expressed in months (e.g., “months 1-4”), and deliverable/initiative schedules may overlap.
Example:
Deliverable/Initiative: Community Outreach Metric: 100 Attendees Schedule: Months 1-2 As a deliverable during the period of performance, applicants must pursue project scoping that leads to a Hazard Mitigation Assistance (HMA) subapplication(s). This may include Advance Assistance (AA) under the Hazard Mitigation Grant Program (HMGP), and/or Capability- and Capacity-Building (C&CB) under the Building Resilient Infrastructure and Communities (BRIC) and Flood Mitigation Assistance (FMA) programs.
A. Deliverable/Initiative: Metric: Schedule:
8 B. Deliverable/Initiative: Metric Schedule:
C. Deliverable/Initiative: Metric: Schedule
D. Deliverable/Initiative: Metric:
:
:
:
:
Schedule:
E. Deliverable/Initiative: Metric: Schedule:
F. Deliverable/Initiative: Metric: Schedule
G. Deliverable/Initiative: Metric: Schedule
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services
D R A F T 48
H. Deliverable/Initiative: Metric
9 :
: Schedule:
I. Deliverable/Initiative: Metric: Schedule
J. Deliverable/Initiative: Metric: Schedule:
K. Deliverable/Initiative: Metric: Schedule:
L. Deliverable/Initiative: Metric: Schedule:
M. Deliverable/Initiative: Metric: Schedule:
N. Deliverable/Initiative: Metric Schedule:
O. Deliverable/Initiative: Metric Schedule:
P. Deliverable/Initiative: Metric: Schedule:
Q. Deliverable/Initiative: Metric: Schedule:
R. Deliverable/Initiative: Metric: Schedule
S. Deliverable/Initiative: Metric: Schedule:
:
:
:
:
T. Deliverable/Initiative: Metric: Schedule
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services
D R A F T 49
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 10
Location Details
The applicant must enter location data for the eligible census tracts within their jurisdiction where the position’s activities will focus or take place.
Census tracts can be accessed through the online map linked below. Simply click on your eligible census tract(s) and an information window will display the required information.
Hazard Exposure and Social Vulnerability Map
The latitude and longitude (lat/long) coordinates must apply to an activity area and be expressed in degrees including five or more decimal places (e.g., latitude 36.999221, longitude – 109.044884). Lat/long coordinates can be accessed through many online mapping services. If you have questions on how to find the appropriate coordinates, please reach out to Cal OES as directed in the instructions.
8. *List the eligible census tract(s) that will benefit from the position:
A. Census Tract: Latitude / Longitude:
B. Census Tract: Latitude / Longitude:
C. Census Tract: Latitude / Longitude:
D. Census Tract: Latitude / Longitude:
E. Census Tract: Latitude / Longitude:
F. Census Tract: Latitude / Longitude:
G. Census Tract: Latitude / Longitude:
H. Census Tract: Latitude / Longitude:
I. Census Tract:
D R A F T
Latitude / Longitude:
50 9. *Provide a summary description of the benefit locations listed above within your jurisdiction. (Limit: 900 characters)
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 11
Problem Statement & Solution
10. *Describe the hazards negatively impacting your community and the challenges your organization faces to meet your needs. Include a description that particularly focuses on those areas that are eligible on the Hazard Exposure and Social Vulnerability Map. (Limit: 1,250 characters) D R A F T 51
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 12
11. *Describe how your position will address the hazards and challenges described above, and why your organization does not currently have the capacity to meet those needs without this grant. Any existing positions within your organization that have a similar scope or title must be called out with an explanation why that role does not adequately meet your needs. (Limit: 1,250 characters)
Implementation Plan
12. *Explain how the position, and the grant, will be managed and what measures will be put in place to ensure capacity is maintained beyond the period of performance. (Limit: 600 characters)
D R A F T 52
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 13
Resilience Outcomes
13. *Describe how the position enhances your community’s ability to mitigate or recover from disasters and if the benefits are sustainable beyond the period of performance. If this position compliments previous mitigation action, include a description here. (Limit: 900 characters)
Community Benefit & Equity
14. *Describe how the position will specifically benefit socially vulnerable and high-hazard communities (i.e., which deliverables/initiatives will directly impact or focus on your eligible census tracts). Include a description of the target populations. (Limit: 900 characters)
D R A F T 53
Outreach & Community Involvement
15. *Describe how the position will engage the community, if any partnerships will be established, and to what extent stakeholders inform or contribute to the position’s activities. (Limit: 900 characters)
16. If applicable, describe how the position will engage non-government organizations in the community to further meet your needs and achieve your resilience goals through private investment. (Limit: 900 characters) Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 14
D R A F T 54
Future Conditions & Climate Change
17. *Describe how activities performed by the position were informed by future conditions (e.g., population or demographic changes) and/or climate change.
If applicable, explain how an activity will incorporate nature-based solutions or aligns with other relevant climate or land-use planning efforts. (Limit: 900 characters)
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 15
Other Activity Details
18. *Has this position, or any of their planned activities, been submitted previously to Cal OES?
YES NO
If “Yes”, describe (Limit: 90 characters):
19. *Has this position, or any of their planned activities, been submitted previously to another entity or agency?
YES NO
If “Yes”, describe
D R A F T
(Limit: 90 characters):
55 Authorization
The undersigned is a Responsible Representative of the applicant entity and listed as point of contact in this application. The undersigned does hereby submit this application for financial assistance in accordance with the Prepare California JumpStart program and certifies that the applicant will fulfill all requirements of the program as contained in the program guidelines and that all information contained herein is true and correct to the best of our knowledge.
*Name:
*Title:
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 16
*Entity:
*Signature:
*Date:
D R A F T 56
Application Submission Instructions
Prepare California JumpStart Application, Round Two, Version 1.0 California Governor’s Office of Emergency Services 17
Interested applicants must submit their application to
[email protected] with “Prepare California JumpStart” in the subject line and in the title of the application (e.g., Prepare California JumpStart, City of Metropolis, Chief Resilience Officer).
Cal OES will review all applications for eligibility and fulfillment of the State’s priorities, coordinate on any outstanding requests for information, and notify applicants of their prospective selection for funding.
All applications must be submitted by October 7, 2022. Applications submitted after the posted deadline will be considered if funding remains available.
Prior to sending the PDF of your completed Prepare California JumpStart proposal application, confirm that you have completed the following:
The mandatory fields identified with an asterisk are complete and correct. The application is signed by responsible representative.
If your application includes additional documentation, they must be sent in the same email submission as this completed form.
Thank you! The team at Cal OES greatly appreciates your participation in the Prepare California JumpStart program.
D R A F T 57
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