Corey Middleton, Mayor
Paul McCoy, Mayor Pro tempore
Colleen Baker, Councilmember
Drake Davis, Councilmember
Duane Kegg, Councilmember
Jason Ledbetter, City Manager
Rhetta Hogan, Asst. City Manager and Clerk
Emily Aldrich, Finance Director
Matthew Bray, Public Works Director
John Elsnab, Human Resources Director
Mark Gilman, Police Chief
Andrew Jared, City Attorney
Jerry Lemos, Fire Chief
Juliana Lucchesi, Community Dev. Director
YREKA CITY COUNCIL SPECIAL MEETING AGENDA
Tuesday, January 30, 2024
Closed Session 5:30PM
Open Meeting – Special Presentation 6:30PM
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA 96097 Phone 530-841-2386, Facsimile 530-842-4836, email: [email protected] Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.
The full agenda packet can be found on the City’s website at www.ci.yreka.ca.us/AgendaCenter. Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are available for public inspection 72 hours before each regularly scheduled meeting at the City Clerk’s office at City Hall, located at 701 4th St, Yreka, California during normal business hours. Any writing that is subject to disclosure that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at the City Clerk’s office during normal business hours.
Materials distributed to a majority of councilmembers less than 72 hours before a meeting will be available for public inspection on the City’s website at www.ci.yreka.ca.us/AgendaCenter.
Please note the following change to the City’s public comment procedures: Unless a Councilmember is participating in the meeting remotely pursuant to AB 2449, remote public comment will not be accepted.
Public comment may be provided in-person or via email, as set forth below. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments by 3:00 p.m. to the City Clerk prior to the meeting or to attend the meeting in person." Written comments will be distributed to the Councilmembers but will not be read aloud at the meeting.
1. 5:30PM CALL TO ORDER CLOSED SESSION:
2. PUBLIC COMMENT ON CLOSED SESSION:
3. CLOSED SESSION:
The City Council will recess to Closed Session to discuss the following item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced:
a. Conference with real property negotiator (Govt C §54956.8) - Property: 400 S. Foothill, Yreka APN 054-191-290-000
- Agency negotiator: Jason Ledbetter
- Negotiating parties: Siskiyou County
- Under negotiation: Price and Terms
4. RECESS:
Yreka City Council Agenda January 30, 2024 1 of 37
5. RETURN TO OPEN SESSION AT 6:30 PM:
Announcement of any action taken by the City Council in Closed Session required by the Ralph M. Brown Act. (Government Code § 54950 et. seq.)
6. CALL TO ORDER AND PLEDGE OF ALLEGIANCE:
7. PUBLIC COMMENT:
Public participation is limited to those items listed on the agenda.
If your comments do not concern an item listed on this Agenda, please address the City Council at the next regular meeting.
The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks.
Councilmembers, when recognized by the Mayor, may ask questions of presenter but no action may be taken by the City Council during the public comment section of the meeting. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. • Please speak into the microphone from the podium. The podium electronically adjusts up and down to accommodate speaker.
• Please state your name for the record prior to providing your comments. • Please address the Council as a whole.
• If you have documents to present, please provide a minimum of seven (7) copies. These become a public record.
• Please limit your remarks to five (5) minutes.
• Since Council is unable to take action on issues not on the agenda, your matter may be referred to staff for follow up or be placed on a future agenda.
Public comment period is not intended to be a “Question and Answer” period or conversations with the Council or City staff.
8. CONSENT AGENDA:
All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion. a. Appointment of Trevor Truttman as a Volunteer to the Yreka Fire Department Recommended City Council Action: Motion to Adopt the Consent Agenda of the City Council of the City of Yreka as presented.
9. SPECIAL PRESENTATIONS AND/OR ANNOUNCEMENTS:
This time slot is for informational presentations, appointments, or awards to be presented by the City Council or to the City Council.
Yreka Volunteer Fire Department - Fire Chief Jerry Lemos Need for Funding: Paid Staff and New Fire Hall, City Manager Jason Ledbetter Yreka City Council Agenda January 30, 2024 2 of 37
10. NEW BUSINESS:
City Manager
a. Agenda Title: 2024 November Ballot Measure discussion Recommended City Council Action: Motion to direct City Attorney and City staff to expend resources for the develop ballot measure revenue options for the Yreka Fire Department.
11. ADJOURNMENT:
In compliance with the requirements of the Brown Act, notice of this meeting has been posted in a publicly accessible place, 24 hours in advance of the meeting.
Public Hearings: If you wish to challenge in court any of the matters on an agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. Any person seeking to challenge a City Council decision made as a result of a proceeding in which by law a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that action 90 days following the date on which the decision becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure 1094.6 to determine how to calculate when a decision becomes “final.”
"CHALLENGING DECISIONS OF CITY ENTITIES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of Yreka is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing. If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Yreka, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies." The City of Yreka does not discriminate on the basis of race, color, national origin, religion, age, gender, sexual orientation, disability, or any other legally protected classes in employment or provision of services. In compliance with the Americans with Disabilities Act, those requiring accommodations for this meeting should notify the City Clerk prior to the meeting at (530) 841-2386 or by notifying the Clerk at [email protected].
AFFIDAVIT OF NOTIFICATION AND POSTING
STATE OF CALIFORNIA )
COUNTY OF SISKIYOU ) SS
CITY OF YREKA )
I, Cyndy Prohaska, City Clerk for the City of Yreka, hereby declare under penalty of perjury that a copy of the above Agenda of the Regular Meeting of the City Council of the City of Yreka, California, was delivered and/or notice by email not less than 24 hours, before the hour of 5:30PM on January 30, 2024 to the members of the governing agency, and caused the agenda to be posted on the City’s website at www.ci.yreka.ca.us and posted at Yreka City Hall, 701 Fourth St., Yreka, California.
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CITY COUNCIL AGENDA MEMORANDUM
TO: Yreka City Council
FROM:
PREPARED BY:
Jason Ledbetter, City Manager,
Jerry Lemos, Fire Chief
John Elsnab, Human Resources Director
AGENDA TITLE: Discussion and Possible Action: Approve the Appointment of Trevor L. Truttman to the Yreka Volunteer Fire Department.
MEETING DATE: January 30, 2024
Discussion:
To meet the fire and safety requirements of the City of Yreka and the community, the Yreka Volunteer Fire Department operates on a continuous recruitment basis for volunteers.
Volunteer candidates who have completed the full recruitment and screening process are recommended for appointment by the City Council.
The City of Yreka recommends the appointment of Trevor L. Truttman as a volunteer firefighter with the Yreka Fire Department. Mr. Truttman has completed all the application requirements regarding this appointment.
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Yreka Fire Department:
Meeting Yreka’s Fire and Medical
Response Needs
City Council Meeting
Tuesday January 30, 2024
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2023
Preliminary Data
1 st Responders – 22
21 volunteers plus
1 Chief
Number of Alarms -
1,915
71% were medical
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We can’t volunteer ourselves
out of the future
1990 Scenario: With 2,025
alarms, what it would look
like if there were still 41
volunteers as in 1990:
1990 – 3 alarms annually
per volunteer
2022 – 49 alarms annually
per volunteer
Hypothetical Scenario:
With 2,025 alarms, what it
would look like if we had
60 volunteers:
1990 – 2 alarms annually
per volunteer
2022 – 34 alarms annually
per volunteer
2022 Scenario: with 27 first responders and 2,025 alarms, there were 75 alarms annually per volunteer, or
Yreka City Council Agenda
an alarm about every 4 days per volunteer!
January 30, 2024 10 of 37
The truth is, for the YFD to be safe
and efficient on every call, we need
TWO responders per call.
• The analyses from the previous slides were presented on a calls (alarms) per volunteer. However, for safety, effectiveness, and efficiency, the YFD needs at least TWO responders per call/alarm:
With 2,025 alarms in 2022, to meet the “two responder” safety and efficiency requirement, each volunteer would need to respond:
With 41 volunteers (as in 1990), 98 alarms annually per volunteer With 60 volunteers (hypothetical), 68 alarms annually per volunteer With 27 volunteers (2022): 150 alarms per volunteer
The reality in 2023 with 22 First responders, to share the response load equitably would mean each volunteer would need to respond to 184 alarms! Yreka City Council Agenda January 30, 2024 11 of 37
But the reality is much different
3.2 alarms per day (1,118)
2.7 alarms per day (952)
2.7 alarms per day (944)
1.9 alarms per day (659)
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What has changed since 1990?
• AB 1127 became codified in January 2000. It eliminated many of the immunities from civil and criminal liabilities formerly granted to government employees in cases involving violations of workplace safety standards. Local government officials now can face individual fines, prison, and civil lawsuits if they fail to provide a safe workplace. • SB 1207 became law January 2001. For purposes of Labor law, it considers Volunteer Firefighters to be “employees.” Enforcement was postponed until 2004.
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• Vehicles are far more complicated with multiple air bags, EV’s and hybrids, manufactured with more plastics
• Structures are built with many composites. Homes are filled with plastics and myriad chemicals that require special training
• Yreka population:
• 1960: 4,759 128 residents per first responder
• 1990: 6,948 169 residents per first responder
• 2020: 7,807 289 residents per first responder
What else has changed since 1990?
The hazards and risks of the job as
well as Yreka’s demographics.
Yreka City Council Agenda January 30, 2024 14 of 37
In today’s world, what training is required to
become a first responder?
Training
Five Basic 1st Responder Needs/Functions
EMS (Emergency Medical Services): 24 hours
Structure Fire: 300 hours (Firefighter 1)
Wildland Fire: 120 hours
Driver/Operator: 104 hours plus DMV time
HazMat: 24 hours
YFD Recurring Training
30 hours mandatory, 30 hours additional
Wildland Fire Refresher Training 8 hours
Other Required Training
• Illness and injury prevention, Workplace
Violence Prevention, Fire prevention, fire
extinguishers, sexual harassment prevention,
ergonomics/repetitive motion
• PPE, Hearing protection, respiratory protection,
emergency management systems, National
Response Framework, etc
• Public Safety and CPR, AED, Bloodborne
pathogens, ICS, Electrical safety, Confined space
Two in/Two out Rule, etc
Total “other”: 93 hours
Over 550 hours of training are needed to safely
and effectively respond in this ever changing world.
Yreka City Council Agenda January 30, 2024 15 of 37
YPD S.O. CHP
YICC
(Non-LE)
Fire
Non-medical
YFD Automatic Aid
plus So. Yreka,
Montague, CalFire
YFD can Handle
YFD
Return to Station
NO
Mutual Aid
CalFIre, Montague
So. Yreka
Call to
911
YFD
Return to Station
Medical
Ambulance
Requested
Ambulance
Not Requested
YFD
Response
YFD
Response
YFD
Return to Station
YFD requests
Ambulance
YFD Assist YFD
Return to Station YFD Assist
YES
YFD can Handle
YFD
Return to Station
Yreka E911 Fire and Medical Call Process
Ambulance Only
(Rare occasions)
YFD Notifiied
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Where is YFD Responding?
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Ley Station: Over 90 years old
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• 2 sink holes in recent history:
• Old mining shaft
• Broken water main
• No exhaust capture systems for apparatus
• Single pane windows: low energy efficiency
• No sprinkler system
• Insufficient equipment storage
• Minimal space for modern apparatus
• Typical life span for a fire station (essential services bldg.) 50 years
• Not ADA compliant
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Yreka City Council Agenda January 30, 2024 24 of 37
The Yreka Fire Department
Need For Funding:
Paid Staff & A New Fire Hall
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Fire Ad
Hoc
• 2 Yreka City Council Members, CM, ACM,
YFD Staff and Volunteers Past & Present, &
YPD.
• State OES, CalFire, South Yreka Fire,
Montague Fire, Karuk Emergency
Preparedness Staff, Siskiyou County
Supervisor Ogren.
• Fairchild Hospital Administration Staff,
Madrone Hospice Staff
Yreka City Council Agenda January 30, 2024 26 of 37
Needs
as per
Fire Ad
Hoc
• Paid Staff
• Medical Response
• Fire Response
• Fire Marshal
• New Fire Hall
• Age of current facility
• Space for equipment
• Space for desired staffing level
• Hazard Mitigation
• OES Resiliency Officer to manage defensible
space, home hardening, fuels reduction
projects, etc.
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Yreka Fire Department
Problem Statement:
Emergency calls have increased by a factor of 15, of which over 80% of YFD response. Since 1990 calls for service have increased from below 100 to over 2000. Since 1990
volunteers have decreased from over 41 to below 22.
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Polling Data:
The Yreka Fire Chief is a paid professional. What about the other Yreka firefighters? Are they all paid firefighters, are some paid and some volunteers, or are they all volunteers?
All paid ---------------------------------5%
Some paid/some volunteers ------- 44%
All volunteers ------------------------ 30%
Not sure/Don’t know --------------- 21%
11a. Now that you know more about the one percent sales tax increase to improve public safety and other essential services in the City of Yreka, if the election were held today on this measure, would you vote "yes," in favor of it or "no," to oppose it? (IF YES/NO ASK:) "Is that definitely (yes/no) or probably (yes/no)?" (RECORD UNDER Q.11a, BELOW)
Definitely yes ---------------------------- 33%
Probably yes ----------------------------- 33%
Probably no ------------------------------ 12%
Definitely no ----------------------------- 17%
(DON’T READ) DK/NA-----------------6%
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Ideal YFD Org Chart for 2043 (NFPA)
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Ideal YFD Org Chart for 2043 Cost
EMS Org Chart
Positions Not
Included in
Cost Model
COST ESTIMATE
20 YEARS Benefit Rate %
100
Salary Range Starting Salary Benefit Amount Salary + Benefits Fire Chief $100,000 $200,000 $200,000 + $200,000 = $400,000 Deputy Chief $90,000 $160,000 $160,000 + $160,000 = $320,000 Assistant Chief $80,000 $140,000 $140,000 + $140,000 = $280,000 Battalion Chief $70,000 $120,000 $120,000 + $120,000 = $240,000 Fire Marshal $60,000 $100,000 $100,000 + $100,000 = $200,000 Captain $50,000 $80,000 $80,000 + $80,000 = $160,000
Lieutenant $50,000 $80,000 $70,000 + $70,000 = $140,000 Engineer $40,000 $70,000 $70,000 + $70,000 = $140,000
Firefighter $30,000 $60,000 $60,000 + $60,000 = $120,000 Cost by Number of Personnel in Each Classification
# of Pesonnel Salary+Benefits
Fire Chief 1 $400,000 = $400,000
Deputy Chief $320,000 = $0
Assistant Chief 3 $280,000 = $840,000
Battalion Chief $240,000 = $0
Fire Marshal 1 $200,000 = $200,000
Captain 4 $160,000 = $640,000
Lieutenant $140,000 = $0
Engineer 8 $140,000 = $1,120,000
Firefighter 12 $120,000 = $1,440,000
TOTAL COST $4,640,000
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Possible New Fire Hall
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Cost of New Fire Hall
$15 Million Debt Servicing Over 40 Years Example
Annual Payment ~$745K for total of ~$30 Million
Payment Principal Rate Interest Total Debt Serviced
1 $163,000 3.875% $581,250 $744,250
… $169,000 3.875% $574,934 $743,934
… $175,000 3.875% $568,385 $743,385
… $182,000 3.875% $561,604 $743,604
40 $716,000 3.875% $27,745 $743,745
Total $15,000,000 $14,752,823 $29,752,823
$23 Million Debt Servicing Over 40 Years Example
Annual Payment ~$1.2 Million total of ~$46 Million
Payment Principal Rate Interest Total Debt Serviced
1 $249,000 3.875% $891,250 $1,140,250
… $259,000 3.875% $881,601 $1,140,601
… $269,000 3.875% $871,565 $1,140,565
… $279,000 3.875% $850,330 $1,140,141
40 $290,000 3.875% $42,548 $1,140,548
Total $23,000,000 $22,622,405 $45,622,405
Yreka City Council Agenda January 30, 2024 33 of 37
YFD
Current
Budget
• Measure H is a property assessment used
primarily for heavy equipment purchase and
replacement. ~$300K annually.
• The General Fund uses ~$700K annually in
the YFD budget for a total of $1 million
annually to operate the YFD Volunteer
Department.
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Funding
Options
• Property Assessment
• 3678, ~$653 annually = $2.4 million
• Sales Tax
• 1% Sales Tax = ~$2.4 - $2.9 million (historical)
• Insurance Recovery Billing
• How is it working for others?
• SAFER Grants - Staffing
• Redistribute Current GF Budget
• Major Cuts to GF Departments for redistribution
of funds to increase YFD service while depleting
services in GF elsewhere.
Yreka City Council Agenda January 30, 2024 35 of 37
Sales
Tax
• Sales Tax and the YFD Service Boundary • Service and agreements beyond City Limits • Key Dates for a Sales Tax Initiative • CDTFA Review of language March 1-15 • First Reading of Ordinance March 19 • Second Reading of the Ordinance April 2 Yreka City Council Agenda January 30, 2024 36 of 37
Next Steps???
• Schedule 2 workshops / Council Meetings for February to present issues to the Public and to Hear from the Public. (Q&A model). • Direct Staff & City Attorney to prepare ballot language for a 1% sales tax initiative to be voted on by Yreka City Council in March 2024. • Prepare documentation and slideshow for next meeting based on feedback and direction by Council.
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