Agenda, regular meeting — Yreka City Council, May 21, 2024

Corey Middleton, Mayor
Paul McCoy, Mayor Pro tempore
Colleen Baker, Councilmember
Drake Davis, Councilmember
Duane Kegg, Councilmember
Jason Ledbetter, City Manager
Rhetta Hogan, Asst. City Manager
Emily Aldrich, Finance Director
Matthew Bray, Public Works Director
John Elsnab, Human Resources Director
Mark Gilman, Police Chief
Andrew Jared, City Attorney
Jerry Lemos, Fire Chief
Juliana Lucchesi, Community Dev. Director
Cyndy Prohaska, City Clerk

YREKA CITY COUNCIL MEETING AGENDA
May 21, 2024
Regular Session: 6:30 PM
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA Phone 530-841-2386, Facsimile 530-842-4836, email: [email protected] Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.

The full agenda packet can be found on the City’s website at www.ci.yreka.ca.us/AgendaCenter. Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are available for public inspection 72 hours before each regularly scheduled meeting at the City Clerk’s office at City Hall, located at 701 4th St, Yreka, California during normal business hours. Any writing that is subject to disclosure that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at the City Clerk’s office during normal business hours.

Materials distributed to a majority of councilmembers less than 72 hours before a meeting will be available for public inspection on the City’s website at www.ci.yreka.ca.us/AgendaCenter.

Please note the following change to the City’s public comment procedures: Unless a Councilmember is participating in the meeting remotely pursuant to AB 2449, remote public comment will not be accepted.

Public comment may be provided in-person or via email, as set forth below. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments by 3:00 p.m. to the City Clerk prior to the meeting or to attend the meeting in person." Written comments will be distributed to the Councilmembers but will not be read aloud at the meeting.

1. 6:30PM CALL TO ORDER REGULAR SESSION AND PLEDGE OF ALLEGIANCE:

2. SPECIAL PRESENTATIONS AND/OR ANNOUNCEMENTS:

This time slot is for informational presentations, appointments, or awards to be presented by the City Council or to the City Council.

Yreka Police Department – Sergeant Buker

3. PUBLIC COMMENTS:

Public participation is welcomed and invited at all City Council meetings. This time is set aside for residents to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the Regular Agenda, please address the Council when that item is open for public comment.

This meeting is being livestreamed and can be viewed on Siskiyou Media Council’s YouTube Channel https://www.youtube.com/channel/UCzx2GSYFCrgE5przvnzitXQ Yreka City Council Agenda
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The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks.

Councilmembers, when recognized by the Mayor, may ask clarifying questions of presenter but no action may be taken by the City Council during the public comment section of the meeting. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda.

This time is set aside for residents to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Agenda. If your comments concern an item listed under the Public Hearing or New Business sections of the Agenda, please address the Council when that item is open for public comment.
• Please speak into the microphone from the podium. The podium electronically adjusts up and down to accommodate speaker.
• Please state your name for the record prior to providing your comments. • Please address the Council as a whole.
• If you have documents to present, please provide a minimum of seven (7) copies. These become a public record.
• Please limit your remarks to five (5) minutes.
• Since Council is unable to take action on issues not on the agenda, your matter may be referred to staff for follow up or be placed on a future agenda.

The public comment period is not intended to be a “Question and Answer” period or conversations with the Council or City staff.

4. CONSENT AGENDA:

All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, a. Approval/ratification of payments issued from April 28, 2024, through May 12, 2024. b. Approval of Minutes for the Special Meeting held May 3, 2024. c. Approval of Minutes of the Regular Meeting held May 7, 2024. d. Approval of Minutes for the Special Meeting held May 14, 2024. e. Adoption of Resolution 2024-27 A Resolution of the City Council of the City of Yreka Adopting a Catastrophic Leave Policy to be Included in the Personnel Policies and Procedures Manual. f. Adoption of Resolution 2024-28 A Resolution of the City Council of the City of Yreka Authorizing the Application for the Permanent Local Housing Allocation Program Non-Entitlement Local Government Competitive Component.
g. Authorization of the Yreka Police Department to accept FLOCK Cameras.

Recommended City Council Action: Motion to Adopt the Consent Agenda of the City Council of the City of Yreka as presented.

5. OLD BUSINESS: (none)

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iv. Mayor will open the Public Hearing.
v. Public wanting to comment will come to the podium, provide the City Clerk with their name and address, and provide their comments.
vi. Mayor will close the Public Hearing.
vii. City Council will deliberate and act on the item.

7. NEW BUSINESS:

Planning Manager
a. Agenda Title: Discussion/Possible Action Regarding Request to Waive the Temporary Use Permit Fee for the Special Event known as “Yreka Elks Lodge Father’s Day Sock Hop”, to be held on June 15th in the parking lot of 401 S. Main Street, APN 054-186-010.

Brandt Phillipe (Event Sponsor), on behalf of the Yreka Elks Lodge #1980, has submitted a request for a fee waiver for a Temporary Use Permit for a Special Event known as the “Yreka Elks Lodge Father’s Day Sock Hop”, proposed to take place in the parking lot of 401 S. Main Street., APN 054-186-010
Recommended City Council Action: Motion to Direct the City Manager to Waive the Temporary Use Permit Fee for the Special Event known as “Yreka Elks Lodge Father’s Day Sock Hop”. b. Agenda Title: Requests for Street Closures, Fee Waivers, and Consumption of Alcoholic Beverages for the Special Event Known as “Your Body, My Canvas.

Kris Taylor (Event Sponsor) has submitted the attached Special Event Application for the Special Event known as “Your Body, My Canvas”. The event is proposed to take place Friday, September 20th (after the Farmer’s Market), Saturday, September 21, and Sunday, September 22, 2024. Event sponsor requests permission to close downtown Miner Street, a waiver for the cost of a Temporary Use Permit and cost of staff time and equipment required for the event to take place, and approval for the consumption of alcoholic beverages at the event.

Recommended City Council Action: Motion to Direct City Staff to Prepare a Resolution for the Approval of the Request for Street Closures, Fee Waivers, and Consumption of Alcoholic Beverages for the Special Event Known as “Your Body, My Canvas”.
c. Agenda Title: Requests for Street Closures, Fee Waivers, and Consumption of Alcoholic Beverages for the Special Event known as “Shadows and Illuminations”.

Kris Taylor (Event Sponsor) has submitted the attached Special Event Application for the Special Event known as “Shadows and Illuminations” The event is proposed to take place on Friday, October 25 (after the Farmer’s Market), Sunday, October 26, and Sunday, October 27, 2024. Event Sponsor requests approval for street closures, fee waivers for permits, staff time, and approval for the consumption of alcoholic beverages at the event.

Recommended City Council Action: Motion to Direct City Staff to Prepare a Resolution for the Approval of the Request for Street Closures, Fee Waivers, and Consumption of Alcoholic Beverages for the Special Event known as “Shadows and Illuminations”. d. Agenda Title: Request for Street Closures, Fee Waivers, City Staff and Equipment Assistance, and Use of Fire Department Resources for the Special Event Known as “Kids’ Block Party”.

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Kris Taylor (Event Sponsor) has submitted the attached Special Event Application for the Special Event known as “Kids’ Block Party”. The event is proposed to take place Saturday, September 7, 2024, from 8am to 2pm.

Recommended City Council Action: Motion to Direct City Staff to Prepare a Resolution for the Approval of the Request for Street Closures, Fee Waivers, City Staff and Equipment Assistance, and use of Fire Department Resources for the Special Event Known as “Kids’ Block Party” e. Agenda Title: Discussion/Possible Action Regarding request to Waive the Temporary Use Permit Fee for the Special Event known as “Bicycle Rides Northwest” to be held June 22, June 23, and June 29 at Jackson Street School.

Jim Moore (Event Sponsor) has submitted a request for a fee waiver for the Temporary Use Permit for the Special Event known as “Bicycle Rides Northwest”.

Recommended City Council Action: Motion to Approve the Request to Waive the Temporary Use Permit Fee for the Special Event Known as “Bicycle Rides Northwest”.

8. CITY MANAGER/STAFF REPORTS:

City Manager and Staff may make brief announcements or reports at this time.

9. MAYOR/COUNCILMEMBERS REPORTS, STATEMENTS AND REQUESTS:

AB 1234* Conference and Meeting Report (verbal, if any) *(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) Members of the Council may make brief announcements, reports, or request staff to report to the Council on any matter at a subsequent meeting.

10. ADJOURNMENT:

In compliance with the requirements of the Brown Act, notice of this meeting has been posted in a publicly accessible place, 72 hours in advance of the meeting.

Public Hearings: If you wish to challenge in court any of the matters on an agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. Any person seeking to challenge a City Council decision made as a result of a proceeding in which by law a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that action 90 days following the date on which the decision becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure 1094.6 to determine how to calculate when a decision becomes “final.”
"CHALLENGING DECISIONS OF CITY ENTITIES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of Yreka is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing. If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in Yreka City Council Agenda
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written correspondence delivered to the City of Yreka, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies." The City of Yreka does not discriminate on the basis of race, color, national origin, religion, age, gender, sexual orientation, disability, or any other legally protected classes in employment or provision of services. In compliance with the Americans with Disabilities Act, those requiring accommodations for this meeting should notify the City Clerk 48 hours prior to the meeting at (530) 841-2386 or by notifying the Clerk at [email protected].

AFFIDAVIT OF NOTIFICATION AND POSTING

STATE OF CALIFORNIA)

COUNTY OF SISKIYOU) SS

CITY OF YREKA)
I, Cyndy Prohaska, City Clerk for the City of Yreka, hereby declare under penalty of perjury that a copy of the above Agenda of the Regular Meeting of the City Council of the City of Yreka, California, was delivered and/or notice by email not less than 72 hours, before the hour of 6:30PM on May 21, 2024 to the members of the governing agency, and caused the agenda to be posted on the City’s website at www.ci.yreka.ca.us and posted at Yreka City Hall, 701 Fourth St., Yreka, California. /s/: Cyndy Prohaska
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YREKA CITY COUNCIL SPECIAL MEETING MINUTES
Tuesday, May 7, 2024, at 5:30 PM
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA 96097 Phone 530-841-2386, Facsimile 530-842-4836, email: [email protected] Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.

Materials distributed to a majority of councilmembers less than 72 hours before a meeting will be available for public inspection on the City’s website at www.ci.yreka.ca.us/AgendaCenter.

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

The meeting was called to order at 3:00 pm.

2. PUBLIC COMMENT:

Public participation is limited to those items listed on the agenda.

If your comments do not concern an item listed on this Agenda, please address the City Council at the next regular meeting.

The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks.

Councilmembers, when recognized by the Mayor, may ask questions of presenter but no action may be taken by the City Council during the public comment section of the meeting. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda.

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• Please speak into the microphone from the podium. The podium electronically adjusts up and down to accommodate speaker.
• Please state your name for the record prior to providing your comments. • Please address the Council as a whole.
• If you have documents to present, please provide a minimum of seven (7) copies. These become a public record.
• Please limit your remarks to five (5) minutes.
• Since Council is unable to take action on issues not on the agenda, your matter may be referred to staff for follow up or be placed on a future agenda.

Public comment period is not intended to be a “Question and Answer” period or conversations with the Council or City staff.

No public comment was received.

3. CLOSED SESSION:

The City Council will recess to Closed Session to discuss the following item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced:
a. Conference with legal counsel – existing litigation (Govt C §54956.9(d)(1)) - City of Yreka v. Reynolds, Linda, Siskiyou County Case Number: 24CV02877

4. RETURN TO OPEN SESSION:

Announcement of any action taken by the City Council in Closed Session required by the Ralph M. Brown Act. (Government Code § 54950 et. seq.)
As a result of technical difficulties, the closed session meeting was cancelled.

There was no reportable action.

5. ADJOURNMENT:

The meeting was adjourned at 3:20 pm.
____________________________
Corey Middleton, Mayor
Minutes approved by City Council
Motion on May 21, 2024
__________________________
Cyndy Prohaska, City Clerk
Yreka City Council Agenda
May 21, 2024

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YREKA CITY COUNCIL MEETING MINUTES
May 7, 2024
Regular Session: 6:30 PM
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA Phone 530-841-2386, Facsimile 530-842-4836, email: [email protected] Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.

Materials distributed to a majority of councilmembers less than 72 hours before a meeting will be available for public inspection on the City’s website at www.ci.yreka.ca.us/AgendaCenter.

1. 6:30PM CALL TO ORDER REGULAR SESSION AND PLEDGE OF ALLEGIANCE:

The meeting was called to order at 6:30 pm.

2. SPECIAL PRESENTATIONS AND/OR ANNOUNCEMENTS:

This time slot is for informational presentations, appointments, or awards to be presented by the City Council or to the City Council.

Liberty Arts – Kim Presley & India Fratus

3. PUBLIC COMMENTS:

Public participation is welcomed and invited at all City Council meetings. This time is set aside for residents to address the City Council on matters listed on the Consent Agenda as well as other items not This meeting is being livestreamed and can be viewed on Siskiyou Media Council’s YouTube Channel https://www.youtube.com/channel/UCzx2GSYFCrgE5przvnzitXQ Yreka City Council Agenda
May 21, 2024

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included on the Regular Agenda. If your comments concern an item noted on the Regular Agenda, please address the Council when that item is open for public comment.

The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks.

The public comment period is not intended to be a “Question and Answer” period or conversations with the Council or City staff.

Public comment was received by: Dawnmarie Autry and Kim Presley

4. CONSENT AGENDA:

All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, a. Approval/ratification of payments issued from April 7, 2024, through April 27, 2024. b. Cash Balances, Budget to Actual and Fiscal Performance Reports for March 2024. c. Approval of Minutes of the Regular Meeting held April 16, 2024. d. Adoption of Resolution 2024-19 of the City Council of the City of Yreka Approving Street Closures and Other Requests for the Special Event Known as “Golden City Days”. e. Adoption of Resolution 2024-20 of the City Council of the City of Yreka Approving City/Miner St.

Park Closures and Other Requests for the Special Event Known as “Father’s Day Car Show” f. Adoption of Resolution 2024-21 of the City Council of the City of Yreka Approving a List of Projects for Fiscal Year 2024-25 Funded by SB1: The Road Repair and Accountability Act. g. Adoption of Resolution 2024-22 of the City Council of the City of Yreka Authorizing Execution of the Memorandum of Understanding with the Siskiyou County Economic Development Council for Economic Development Services; and Approval of a $55,000 Supplemental Budget Revision for Fiscal Years 2025-29, Committing $280,000 to the Siskiyou County Economic Development Council for the Five-Year Period.

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h. Adoption of Resolution 2024-23 of the City Council of the City of Yreka Approving and Adopting an Updated Comprehensive Pay Schedule for All Full Time Employees, Part Time Employees, and Elected Officials in Accordance with CalPERS Guidelines. i. Adoption of Resolution 2024-24 of the City Council of the City of Yreka Requesting the Board of Supervisors of the County of Siskiyou to Consolidate a General Municipal Election with the Statewide General Election to be Held on Tuesday, November 5, 2024. j. Approval of the Summer 2024 Yreka Swim and Activity Program at the Montague Community Park and Pool for Yreka’s Youth, and the Approval of a Supplemental Appropriation of $6,860 to be Allocated between FY23-24 and FY 24-25.

Recommended City Council Action: Motion to Adopt the Consent Agenda of the City Council of the City of Yreka as presented.

Motion to Adopt Consent Agenda Minus Items 4d and 4g of the City Council of the City of Yreka as presented.

MOTIONED: Councilmember McCoy
SECOND: Councilmember Kegg
AYES: Councilmembers McCoy, Middleton, Baker, Davis & Kegg NO’s: -0-
ABSENT: -0-
ABSTAIN: -0-
Motion to Adopt Consent Agenda item 4d of the City Council of the City of Yreka Adopting Resolution 2024-19 Approving Street Closures and other Requests for the Special Event Known as “Golden City Days.”
Public comment was received by Dawnmarie Autry and Tonya Douse MOTIONED: Councilmember Kegg
SECOND: Councilmember Baker
AYES: Councilmembers McCoy, Middleton, Baker, Davis & Kegg NO’s: -0-
ABSENT: -0-
ABSTAIN: -0-
Motion to bring Consent Agenda Item 4g of the City Council of the City of Yreka Adopting Resolution 2024-22 Authorizing Execution of the Memorandum of Understanding with the Siskiyou County Economic Development Council for Economic Development Services; and Approval of a $55,000 Supplemental Budget Revision for Fiscal Years 2025-29, Committing $280,000 to the Siskiyou County Economic Development Council for the Five-Year Period to Finance Committee for Further Studies and Discussion.

No public comment was received.

MOTIONED: Councilmember Baker
SECOND: Councilmember Davis
AYES: Councilmembers Baker and Davis
NO’s: Councilmembers Kegg, Middleton and McCoy
ABSENT: -0-
ABSTAIN: -0-
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Motion to Adopt Consent Agenda item 4g of the City Council of the City of Yreka Adopting Resolution 2024-22 Authorizing Execution of the Memorandum of Understanding with the Siskiyou County Economic Development Council for Economic Development Services; and Approval of a $55,000 Supplemental Budget Revision for Fiscal Years 2025-29, Committing $280,000 to the Siskiyou County Economic Development Council for the Five-Year Period to Finance Committee for Further Studies and Discussion.

MOTIONED: Councilmember McCoy
SECOND: Councilmember Kegg
AYES: Councilmembers Kegg, Middleton and McCoy
NO’s: Councilmembers Baker and Davis
ABSENT: -0-
ABSTAIN: -0-

5. OLD BUSINESS: (none)

6. PUBLIC HEARINGS: (none)
Public Hearing Protocol:
i. Mayor will describe the purpose of the Public Hearing. ii. City Staff will provide the Staff Report.
iii. City Staff will respond to questions from the City Council. iv. Mayor will open the Public Hearing.
v. Public wanting to comment will come to the podium, provide the City Clerk with their name and address, and provide their comments.
vi. Mayor will close the Public Hearing.
vii. City Council will deliberate and act on the item.

7. NEW BUSINESS:

Planning Manager
a. Agenda Title: Special Event Known as “Civil War Days” Joseph Allison (Event Sponsor) has submitted the attached Special Event Application on behalf of the Re-enactors of the American Civil War (RACW) requesting a temporary use permit for the Special Event known as “Civil War Days.” The Event Sponsor is requesting that the Yreka City Council waive the fee for the issuance of a temporary use permit for “Civil War Days” in the amount of $942.55.

Recommended City Council Action:

1. Motion to Approve the Request to Waive the Temporary Use Permit Fee for the Special Event known as “Civil War Days”.

2. Motion to Deny the Request to Waive the Temporary Use Permit Fee for the Special Event known as “Civil War Days”.

No public comment was received.

Motion to Approve the Request to Waive the Temporary Use Permit Fee for the Special Event known as “Civil War Days.”
MOTIONED: Councilmember Kegg
SECOND: Councilmember McCoy
AYES: Councilmembers Kegg, McCoy, Baker, Davis & Middleton Yreka City Council Agenda
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NO’s: -0-
ABSENT: -0-
ABSTAIN: -0-

8. CITY MANAGER/STAFF REPORTS:

City Manager Jason Ledbetter gave an update.

9. MAYOR/COUNCILMEMBERS REPORTS, STATEMENTS AND REQUESTS:

AB 1234* Conference and Meeting Report (verbal, if any) *(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) Councilmember Davis: Gave an update on the Fire Safety Council.

Councilmember Baker: Gave an update on the C2C Meeting.

Councilmember Kegg: Gave an update on the COC Meeting.

Councilmember Middleton: Gave an update.

Councilmember McCoy: Gave an update.

10. ADJOURNMENT:

The meeting was adjourned at 8:23 pm.
____________________________
Corey Middleton, Mayor
Minutes approved by City Council
Motion on May 21, 2024
__________________________
Cyndy Prohaska, City Clerk
Yreka City Council Agenda
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YREKA CITY COUNCIL SPECIAL MEETING MINUTES
Tuesday, May 14, 2024
Open Meeting 3:00PM
Closed Session – Immediately Following
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA 96097 Phone 530-841-2386, Facsimile 530-842-4836, email: [email protected] Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.

The full agenda packet can be found on the City’s website at www.ci.yreka.ca.us/AgendaCenter. Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are available for public inspection 72 hours before each regularly scheduled meeting, and 24 hours before each special meeting, at the City Clerk’s office at City Hall, located at 701 4th St, Yreka, California during normal business hours. Any writing that is subject to disclosure that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at the City Clerk’s office during normal business hours.

Materials distributed to a majority of councilmembers less than 72 hours before a meeting will be available for public inspection on the City’s website at www.ci.yreka.ca.us/AgendaCenter.

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

The meeting was called to order at 3:01 pm.

2. PUBLIC COMMENT:

Public participation is limited to those items listed on the agenda.

If your comments do not concern an item listed on this Agenda, please address the City Council at the next regular meeting.

The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks.

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Public comment period is not intended to be a “Question and Answer” period or conversations with the Council or City staff.

No public comment was received.

3. OLD BUSINESS:

Municipal Projects Manager
a. Agenda Title: Community Theatre HVAC Replacement Project Recommended City Council Action: Adoption of Resolution 2024-25 Authorizing the City Manager to Award a Construction Contract to S+B James Construction, Inc. for the Community Theatre HVAC Replacement Project in the amount of $634, 460 and to Execute Related Documents, and Approving a Supplemental Appropriation for Capital Outlay of $545,000 Prior to the Adoption of the City’s FY24-25 Budget.

Motion to Adopt Resolution 2024-25 Authorizing the City Manager to Award a Construction Contract to S+B James Construction, Inc. for the Community Theatre HVAC Replacement Project in the amount of $634,460 and to Execute Related Documents, and Approving a Supplemental Appropriation for Capital Outlay of $545,000 Prior to the Adoption of the City’s FY 25-25 Budget MOTIONED: Councilmember McCoy
SECOND: Councilmember Baker
AYES: Councilmembers McCoy, Middleton, Baker, Kegg, & Davis NO’s: -0-
b. Agenda Title Community Theatre Roof Replacement Project Recommended City Council Action: Adoption of Resolution 2024-26 Authorizing the City Manager to Award a Construction Contract to S+B James Construction, Inc. for the Community Theatre Roof Replacement Project in the Amount of $138,264 and to Execute Related Documents and Approving a Supplemental Appropriation for Capital Outlay of $38,000 Prior to the Adoption of the City’s FY 24-25 Budget.

Motion to Adopt Resolution 2024-26 Authorizing the City Manager to Award a Construction Contract to S+B James Construction, Inc. for the Community Theatre Roof Replacement Project in the Amount of $138,264 and to Execute Related Documents and Approving a Supplemental Appropriation for Capital Outlaw of $33,000 Prior to the Adoption of the City’s FY 24-25 Budget.

MOTIONED: Councilmember McCoy
SECOND: Councilmember Kegg
AYES: Councilmembers McCoy, Middleton, Baker, Kegg, & Davis NO’s: -0-
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4. CLOSED SESSION:

The City Council will recess to Closed Session to discuss the following item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced:
a. Public Employee Performance Evaluation § 54957
Title: City Attorney Contracts

5. RETURN TO OPEN SESSION:

Announcement of any action taken by the City Council in Closed Session required by the Ralph M. Brown Act. (Government Code § 54950 et. seq.)
There was no reportable action.

6. ADJOURNMENT:

The meeting was adjourned at 5:15 pm.
____________________________
Corey Middleton, Mayor
Minutes approved by City Council
Motion on May 21, 2024
__________________________
Cyndy Prohaska, City Clerk
Yreka City Council Agenda
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CITY COUNCIL AGENDA MEMORANDUM
TO: Yreka City Council
FROM:

PREPARED BY:

Jason Ledbetter, City Manager
John Elsnab, Human Resources Director
AGENDA TITLE: Discussion/Possible Action – Adopt Resolution 2024-27 by the City Council of the City of Yreka Adopting a Catastrophic Leave Policy to be Included in the Personnel Policies and Procedures Manual.

MEETING DATE: May 21, 2024
Recommended Action:

Motion to Adopt Resolution 2024-27 by the City Council of the City of Yreka Adopting a Catastrophic Leave Policy for the City to be included in the Personnel Policies and Procedure Manual.

Municipal Code Section 2.10.060 allows for the adoption and amendment of personnel rules and regulations by resolution of the City Council.

Background
During collective bargaining in 2022, the bargaining groups had a catastrophic leave policy that was located in each Memorandum of Understanding (MOU). After re-evaluating MOU’s, the bargaining team and represented units agreed to remove the catastrophic leave policy in order to re-write a policy that is accessible for employees across the City to utilize.

In the last ten years, the previous catastrophic leave policy had not been used due to specific terms in the policy that prevented employees from being eligible. The intent of removing the catastrophic leave language from the individual MOU’s is to make one universal City policy that is available through the Personnel Rules for all full-time employees.

Summary
In March of 2023, City staff revised the prior catastrophic leave policy and completed the meet and confer process with the represented units. The bargaining groups agreed on a catastrophic leave policy where full-time employees can donate vacation and sick leave hours to benefit an employee and direct family during a serious health condition. In order to utilize the policy, there are eligibility requirements, leave donation limits, and benefit conversion factors to acquire the donated leave. By having a catastrophic leave policy employees may be able to continue paying for their portion of the medical insurance premium thus allowing them to continue benefits while off work for a catastrophic event.

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Fiscal Impact:

No direct fiscal impact of adding a Catastrophic Leave Policy for City Employees to donate leave hours.

Attachments:
• Attachment A - Copy of the City’s Catastrophic Leave Donation Policy Yreka City Council Agenda
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Attachment “A”
Personnel Rules - Catastrophic Leave Policy
Catastrophic Leave Donations
Employees who have exhausted all paid leave may request catastrophic leave donations through the City for a serious illness or injury to the employee or the employee’s spouse or child. Employees may only donate accrued vacation and sick leave hours to qualifying employees.

Eligibility
To be eligible for a catastrophic leave donation, the receiving employee must: (1) Be a full-time employee who has passed their initial probationary period, (2) Have sustained a serious illness or injury to the employee or employee's spouse or child which requires certification by a physician, (3) Have exhausted all accumulated paid leave, (4) Be unable to return to work for at least thirty (30) calendar days from the date of injury, and (5) Have applied for a Leave of Absence Without Pay for medical reasons if it affects the employee.

Donations
Employees who meet the eligibility requirements may request that the City send the request for donations upon request, but no earlier than two weeks prior to the exhaustion of their paid leaves.

Accrued vacation and sick leave may be donated by any full-time employee who has completed their initial City probationary period. The total amount of time donated to one employee by another employee may not exceed one hundred and sixty (160) hours per year.

Donations made by employees are forfeited once made. In the event that the receiving employee does not use all transferred leave for the catastrophic illness/injury, any balance will remain with that employee until that employee's separation from City service.

In accordance with IRS Ruling 90-20, leave donated will not be considered wages for the employee who surrenders the leave and will therefore not be included in gross income or subject to withholding. An employee who donates leave incurs no deductible expense or loss either upon the donation or use by the recipient.

Benefit
Vacation hours donated by employees will be converted to sick leave and credited to the receiving employee's sick leave bank on an hour-for-hour basis and will be paid at the rate of pay of the receiving employee. The total leave received by an employee will not exceed six (6) months.

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RESOLUTION NO. 2024-27

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA

ADOPTING A CATASTROPHIC LEAVE POLICY TO BE INCLUDED IN

THE PERSONNEL POLICIES AND PROCEDURE MANUAL
WHEREAS, Municipal Code Section 2.10.060 allows for the adoption and amendment of personnel rules and regulations by resolution of the City Council; and WHEREAS, the City has determined there is a need for a Catastrophic Leave Policy to be available for eligible full-time employees of the City during qualifying catastrophic events; and
WHEREAS, the City has met and conferred with all represented employee bargaining groups recognized by the City in regard to the proposed policies, procedures, and rules; and
WHEREAS, this Council finds that the provisions and rules contained in the Catastrophic Leave Policy are fair and proper and in the best interests of the City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YREKA DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. The Council hereby finds and determines that the foregoing recitals are true and correct.

Section 2. The Catastrophic Leave Policy is hereby approved, and the City Manager or designee is hereby authorized and directed to execute said document, with such changes, insertions, and omissions as may be approved by the City Manager.

Section 3. The City Manager, the Finance Director, and all other proper officers and officials of the City are hereby authorized and directed to execute such other agreements, documents, and certificates, and to perform such other acts and deeds, as may be necessary or convenient to effect the purposes of this Resolution and the transactions herein authorized.

Section 4. It is further resolved, If any section, subsection, part, clause, sentence, or phrase of this Resolution or the application thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, the validity of the remaining portions of this Resolution, the application thereof, shall not be affected thereby but shall remain in full force and effect, it being the intention of the City Council to adopt each and every section, subsection, part, clause, sentence phrase regardless of whether any other section, subsection, part, clause, sentence or phrase or the application thereof is held to be invalid or unconstitutional.

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Section 5. This resolution shall take effect immediately upon its passage.

Passed and adopted this 21st day of May 2024, by the following vote:

AYES:

NAYS:

ABSENT:
__________________
Corey Middleton
Mayor
Attest:
_____________________
Cyndy Prohaska, City Clerk
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CITY OF YREKA

AGENDA MEMORANDUM
Prepared by: Juliana Lucchesi AICP, Community Development Director Agenda Title: Competitive Permanent Local Housing Allocation (CPLHA) Application Meeting date: May 21, 2024
Recommended Action:

Motion to adopt Resolution No. 2024-28 “A Resolution of the City Council of the City of Yreka Authorizing the Application for the Permanent Local Housing Allocation Program Non-Entitlement Local Government Competitive Component” Summary:

The DANCO Group responded to the City of Yreka’s Request for Qualifications to assist the city with development, construction, and management of housing for workforce, low-income, and special populations. The DANCO Group has negotiated a preliminary agreement to purchase 10- acres along Deer Creek Way to stand up 45-units of housing. The DANCO Group has identified another state grant program to compliment the HOME Investment Partnerships to help the development and construction of the project. The Competitive Permanent Local Housing Allocation Program (CPLHA) requires an eligible jurisdiction to submit the application and receive the funds. If selected, the City of Yreka would act as a pass-through for the DANCO group and a subsequent pro forma for managing the project would be drafted for City Council approval. The CPLHA funds would be used in tandem with several other funding measures managed by DANCO.

Competitive Permanent Local Housing Allocation Grant Background:

CPLHA is a program within the California Department of Housing and Community Development “HCD” and is funded under the Building Homes and Jobs Act (SB 2, 2017 or “Bill”), which established a $75 recording fee on real estate documents to increase the supply of affordable homes in California. This Bill will provide a permanent source of funding to all local governments in California to help cities and counties implement plans to increase the affordable housing stock.

Funding will help cities and counties:
• Increase the supply of housing for households at or below 60% of area median income • Increase assistance to affordable owner-occupied workforce housing • Assist persons experiencing or at risk of homelessness Yreka City Council Agenda
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• Facilitate housing affordability, particularly for lower- and moderate-income households • Promote projects and programs to meet the local government’s unmet share of regional housing needs allocation
• Ensure geographic equity in the distribution of the funds HCD released a NOFA (Attachment 1) for the CPLHA Program on March 6, 2024, with applications due June 6, 2024. The eligible activities are:

1. Development of new multifamily rental housing that is affordable to households at or below 60 percent of AMI or substantial rehabilitation of multifamily rental housing that will be affordable to households at or below 60 percent of AMI, but which is not currently restricted as affordable housing. In order to be eligible as “substantial rehabilitation”, a project must complete a minimum of $40,000 per unit in hard construction costs; or

2. Assistance to persons who are experiencing or at risk of homelessness, including, but not limited to, through rapid rehousing, rental assistance, supportive services, and case management services that allow people to obtain and retain housing, operating and capital costs for Navigation Centers, or new construction, rehabilitation, or preservation of permanent or transitional rental housing The maximum application amount, including administrative costs, for the development of new multifamily rental housing or substantial rehabilitation of a multifamily rental housing project, or development of a Navigation Center is $5 million. The minimum application amount shall be $500,000. Administrative expenses may be incurred to implement the project or program activity, up to a maximum of 5% of the grant amount.

Project Description:

THE DANCO Group project is in the preliminary phase of planning. The project proposed 45- units of housing on Deer Creek Way on approximately 10-acres. This would serve as a starting point for development in that area with the possibility of adding units as more funding becomes available. The development will offer a mix of one-, two-, and three-bedroom apartments. The Area Median Income (AMI) levels will be 30-60%. The project will still be subject to a site plan application and subsequent Community Development applications.

Project Location: A portion of Assessor’s Parcel Number 053-591-560-000 Fiscal Impact:

The city would serve as the fiscal sponsor for the CPLHA with The DANCO Group serving as the developer. This fiscal sponsor mirrors the previously approved HOME Investment Partnerships.

The city serving as the fiscal sponsor would operate similar to other grants held by the city like the EDA Highway 3 Business Support program managed by Siskiyou Economic Development Council (SEDC). The City would incur nominal costs associated with the grant application due to Yreka City Council Agenda
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DANCO preparing the grant application. The City will incur staff time to review and submit the grant.

If awarded, staff will return to the City Council with a proposed pro forma defining roles, costs, and reimbursements associated with the project. There is a portion of the grant funds that can be used to reimburse staff time for grant administration and reporting.

Attachments:

1. Resolution No. 2024-28 “A Resolution of the City Council of the City of Yreka Authorizing the Application for the Permanent Local Housing Allocation Program Non-Entitlement Local Government Competitive Component” Yreka City Council Agenda
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AUTHORIZING RESOLUTION OF THE CITY OF YREKA NO. 2024-28

AUTHORIZING THE APPLICATION FOR THE PERMANENT LOCAL HOUSING

ALLOCATION PROGRAM NON-ENTITLEMENT LOCAL GOVERNMENT

COMPETITIVE COMPONENT
The City Council of the City of Yreka (“Applicant”) hereby consents to, adopts and ratifies the following resolution:

A. WHEREAS, the Department is authorized to provide up to $12.5 million under the SB 2 Permanent Local Housing Allocation Program Competitive Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB 2)).

B. WHEREAS the State of California (the “State”), Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability (“NOFA”) dated 03/6/2024 under the Permanent Local Housing Allocation (PLHA) Program Competitive Component;
C. WHEREAS the City of Yreka is an eligible non entitlement Local government who has applied for program funds to administer an eligible activity; for Deer Creek Way Apartments and the amount of CPLHA funds not to exceed $5,000,000.

D. WHEREAS the Department may award, subject to selection criteria set forth in PLHA guidelines section 403, funding allocations for applicants recommended for funding, subject to the terms and conditions of the Guidelines, NOFA, Program requirements, the Standard Agreement and other contracts between the Department and PLHA competitive grant recipients;
NOW THEREFORE BE IT RESOLVED THAT:

1. If Applicant is awarded a grant of PLHA funds from the Department pursuant to the above referenced PLHA Competitive Component NOFA, it represents and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the PLHA Program, as well as any and all contracts Applicant may have with the Department.

2. Applicant hereby agrees to use the PLHA funds for the eligible activity for which the Applicant has submitted an application, as set forth in Section 401 of the Guidelines, and as awarded and approved by the Department in accordance with all Program requirements, Guidelines, other rules and laws, as well as in a manner consistent and in compliance with the Standard Agreement and other contracts between the Applicant and the Department.

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3. Pursuant to Applicant’s certification in this resolution, the PLHA funds will be expended only for the eligible Activity for which the Applicant has submitted an application, and consistent with all program requirements.

4. Applicant certifies that, if funds are awarded for the development of new multifamily housing at or below 60 AMI or substantial rehabilitation of multifamily rental housing at or below 60 percent of AMI, Applicant shall comply with Uniform Multifamily Regulations Subchapter 19, Title 25, Division 1, Chapter 7, commencing with Section 8300 and the Multifamily Housing Program Guidelines commencing with Section 7300.

5. Applicant certifies that, if funds are awarded for the development of an Affordable Rental Housing Development, the Local Government shall make PLHA assistance in the form of a low-interest, deferred loan to the Sponsor of the Project, and such loan shall be evidenced through a Promissory Note secured by a Deed of Trust and a Regulatory Agreement shall restrict occupancy and rents in accordance with the Department-approved underwriting of the Project for a term of at least 55 years.

6. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, the PLHA Program Guidelines and any other applicable SB 2 Guidelines published by the Department.

7. The City Manager is authorized to execute the PLHA Competitive Component Program Application, the PLHA Competitive Component Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA Competitive Component grant awarded to Applicant, as the Department may deem appropriate.

PASSED AND ADOPTED at a regular meeting of the City Council this _21st _ day of May, 2024 by the following vote:

AYES: ABSTENTIONS: NOES: ABSENT:

APPROVE: ___________________________________________
Corey R. Middleton, Mayor

CERTIFICATE AND SIGNATURE OF THE ATTESTING OFFICER
The undersigned, Officer of the City of Yreka does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of the City Council of the City of Yreka which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

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ATTEST:

Cyndy Prohaska, City Clerk
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TO: Yreka City Council
FROM: Chief Mark Gilman
AGENDA TILTLE: FLOCK Cameras
MEETING DATE: May 21, 2024
Discussion:

The Yreka Police Department has been given the opportunity to receive five FLOCK cameras.

The Siskiyou County OES, Office of Emergency Services, has voted to purchase five FLOCK cameras. The cameras would benefit Siskiyou County Law Enforcement agencies. This purchase is from funding for anti-terrorism projects through OES.

The Siskiyou County OES would purchase the lease for the first two years of use. After that the Yreka Police Department would continue the yearly lease. The future goals of OES and Siskiyou County agencies are to expand the camera system with other agencies leasing additional cameras.

A FLOCK camera system is a camera that reads license plates and recognizes vehicles in real time.

It is not a facial recognition camera. The benefits are real time updates for possible suspected criminal vehicles in our jurisdiction. An example would be that an outside agency, such as Medford Oregon, places a BOLO on a vehicle that is wanted for a kidnapping. They would place an alert for that vehicle in the FLOCK system. If that vehicle pulls into Yreka to get fuel, one of the cameras could spot it and notify YPD in real time. That is just one example, there are plenty of others.

FLOCK cameras are used by many law enforcement agencies throughout the US. This is a very important tool to protect citizens and apprehend suspects. The yearly lease cost is based on the number of cameras. The additional cost would be factored into future budgets. The lease cost per year after the initial OES purchase is $15,500. I will be cutting a few items out of my budget to fund this. One item has already been cut. This will not affect the YPD budget for two years, 26/27 budget.

Of the five cameras leased one will be a mobile camera that can be utilized on a mobile trailer system, such as a speed trailer. This can be moved to locations that are in need due to traffic issues or special events. The four fixed cameras will be placed at entry areas into the city of Yreka.

Fiscal Impact:

None for two years. After two years the YPD budget will be reduced in some areas to cover the yearly lease of $15,500.

Recommended Action:

Authorization of the Yreka Police Department to accept FLOCK cameras.

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Flock Safety + CA - Yreka PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:

Brian DeWitt
[email protected]
408-348-1461
Created Date: 05/14/2024
Expiration Date: 06/13/2024
Quote Number: Q-82278
PO Number:

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Company Overview
At Flock Safety, technology unites law enforcement and the communities they serve to eliminate crime and shape a safer future, together. We created the first public safety operating system to enable neighborhoods, schools, businesses, and law enforcement to work together to collect visual, audio, and situational evidence across an entire city to solve and prevent crime.

Our connected platform, comprised of License Plate Recognition (LPR), live video, audio detection, and a suite of integrations (AVL, CAD & more), alerts law enforcement when an incident occurs and turns unbiased data into objective answers that increase case clearance, maximize resources, and reduce crime -- all without compromising transparency or human privacy.

Join thousands of agencies reducing crime with Flock Safety’s public safety operating system 2000+ 120 1B+ <60%*
communities with privatepublic partnershipsincident alerts / minute 1B+ vehicles detected / month
<60% local crime reduction
in Flock cities
*According to a 2019 study conducted by Cobb County Police Department Introduction
Layer Intelligence to Solve More Crime
The pathway to a safer future looks different for every community. As such, this proposal presents a combination of products that specifically addresses your public safety needs, geographical layout, sworn officer count, and budget. These components make up your custom public safety operating system, a connected device network and software platform designed to transform real-time data into a panoramic view of your jurisdiction and help you zero in on the leads that solve more cases, prevent future crimes, and foster trust in the communities you serve.

Software Platform
Flock Safety's out-of-box software platform collects and makes sense of visual, audio, and situational evidence across your entire network of devices. With unlimited user licenses, your entire law enforcement agency can access the real-time investigative leads needed to increase case clearance, protect the community, and decrease crime rates.

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Out-of-Box Software Features
Simplified Search Get a complete view of all activity tied to one vehicle in your network of privately and publicly owned cameras.

The user-friendly search experience allows officers to filter hours of footage in seconds based on time, location, and detailed vehicle criteria using patented Vehicle Fingerprint ™ technology. Search filters include:
● Vehicle make
● Body type
● Color
● License plates
○ Partial tags
○ Missing tags
○ Temporary tags
○ State recognition
● Decals
● Bumper stickers
● Back racks
● Top racks
National and Local Sharing Access 1B+ additional plate reads each month without purchasing more cameras. Solve cross-jurisdiction crimes by opting into Flock Safety's sharing networks, including one-toone, national, and statewide search networks. Users can also receive alerts from several external LPR databases:

California SVS
FDLE
FL Expired Licenses
FL Expired Tags
FL Sanctioned Drivers
FL Sex Offenders
Georgia DOR
IL SOS
Illinois Leads
NCIC
NCMEC Amber Alert
REJIS
CCIC
FBI
Real-time Alerts Receive SMS, email, and in-app notifications for custom Hot Lists, NCIC wanted lists, AMBER alerts, Silver alerts, Vehicle Fingerprint matches, and more.

Interactive ESRI Map View your AVL, CAD, traffic, and LPR alerts alongside live onscene video from a single interactive map for a birdseye view of activity in your jurisdiction.

Vehicle Location Analysis Visualize sequential Hot List alerts and the direction of travel to guide officers to find suspect vehicles faster.

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Out-of-Box Software Features (Continued)
Transparency Portal Establish community trust with a public-facing dashboard that shares policies, usage, and public safety outcomes related to your policing technology.

Insights Dashboard Access at-a-glance reporting to easily prove ROI, discover crime and traffic patterns and prioritize changes to your public safety strategy by using data to determine the most significant impact.

Native MDT Application Download FlockOS to your MDTs to ensure officers never miss a Hot List alert while out on patrol.

Hot List Attachments
Attach relevant information to Custom Hot List alerts. Give simple, digestible context to Dispatchers and Patrol Officers responding to Hot List alerts so they can act confidently and drive better outcomes. When you create a custom Hot List Alert, add case notes, photos, reports, and other relevant case information.

Single Sign On (SSO) Increase your login speed and information security with Okta or Azure Single Sign On (SSO). Quickly access critical
information you need to do your job by eliminating the need for password resets and steps in the log-in process.

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License Plate Recognition
The Flock Safety Falcon™ LPR camera uses Vehicle Fingerprint™ technology to transform hours of footage into actionable evidence, even when a license plate isn't visible, and sends Hot List alerts to law enforcement users when a suspect vehicle is detected. The Falcon has fixed and location-flexible deployment options with 30% more accurate reads than leading LPR.* *Results from the 2019 side-by-side comparison test conducted by LA County Sheriff's Department Flock Safety Falcon™ LPR Camera Flock Safety Falcon™ Flex Flock Safety Falcon™ XT Fixed, infrastructure-free LPR camera
designed for permanent placement.
√ 1 Standard LPR Camera
√ Unlimited LTE data service + Flock OS
platform licenses
√ 1 DOT breakaway pole
√ Dual solar panels
√ Permitting, installation, and ongoing
maintenance
Location-flexible LPR camera designed
for fast, easy self-installation, which is
ideal for your ever-changing
investigative needs.
√ 1 LPR Camera
√ Unlimited LTE data service + software
licenses
√ 1 portable mount with varying-sized
band clamps
√ 1 Charger for internal battery
√ 1 hardshell carrying case
Long-range, high-speed LPR camera
that captures license plates and Vehicle
Fingerprint data for increasing
investigative leads on high-volume
roadways like highways and interstates.
√ 1 Long-Rage LPR Camera
√ Computing device in protective poly
case
√ AC Power
√ Permitting, installation, and ongoing
maintenance
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Your Flock Safety Team
Flock Safety is more than a technology vendor; we are a partner in your mission to build a safer future. We work with thousands of law enforcement agencies across the US to build stronger, safer communities that celebrate the hard work of those who serve and protect. We don’t disappear after contracts are signed; we pride ourselves on becoming an extension of your hard-working team as part of our subscription service.

Implementation Meet with a Solutions Consultant (former LEO) to build a deployment plan based on your needs. Our Permitting Team and Installation Technicians will work will get your device network approved, installed, and activated.

User Training + Support Your designated Customer Success Manager will help train your power users and ensure you maximize the platform,
while our customer support team will assist with needs as they arise.

Maintenance We proactively monitor the health of your device network. If we detect that a device is offline, a full-time technician will service your device for no extra charge.

Note: Ongoing maintenance does not apply to Falcon Flex devices.

Public Relations Government Affairs
Get support educating your stakeholders, including city councils and other governing bodies.

Media Relations
Share crimes solved in the local media with the help of our Public Relations team.

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Budgetary Quote
This document is for informational purposes only. Pricing is subject to change.

Bill To: 1400 Fairlane Rd Yreka, California 96097 Ship To: 1400 Fairlane Rd Yreka, California 96097 Billing Company Name: CA - Yreka PD Subscription Term: 24 Months Billing Contact Name: Payment Terms: Net 30
Billing Email Address: Retention Period: 30 Days
Billing Phone: Billing Frequency: Annual Plan - First Year Invoiced at Signing.

Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $15,500.00
Flock Safety Flock OS
FlockOS ™ - Community Included 1 Included
Flock Safety LPR Products
Flock Safety Falcon ® Included 4 Included
Flock Safety Falcon ® Flex Included 1 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Standard
Implementation Fee $650.00 3 $1,950.00
Professional Services - Existing Infrastructure
Implementation Fee $150.00 1 $150.00
Subtotal Year 1: $17,600.00
Annual Recurring Subtotal: $15,500.00
Estimated Tax: $0.00
Contract Total: $33,100.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal for informational purposes only. Pricing is subject to change.

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Billing Schedule Amount (USD)
Year 1
At Contract Signing $17,600.00
Annual Recurring after Year 1 $15,500.00
Contract Total $33,100.00
*Tax not included
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Product and Services Description
Flock Safety Platform Items Product Description
Flock Safety Falcon ® An infrastructure-free license plate reader camera that utilizes Vehicle Fingerprint® technology to capture vehicular attributes.

Flock Safety Falcon® Flex An infrastructure-free, location-flexible license plate reader camera that enables the Customer to self-install.

One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief.

Professional Services -
Standard Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.

Professional Services -
Advanced Implementation Fee
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief.

FlockOS Features & Description
FlockOS Features Description
Community Network Access
The ability to request direct access to feeds from privately owned Flock Safety Falcon® LPR cameras located in neighborhoods, schools, and businesses in your community, significantly increasing actionable evidence that clears cases.

Unlimited Users Unlimited users for FlockOS
Time & Location Based Search Search full, partial, and temporary plates by time at particular device locations License Plate Lookup Look up specific license plate location history captured on Flock devices Vehicle Fingerprint Search
Search footage using Vehicle Fingerprint™ technology. Access vehicle type, make, color, license plate state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks.

ESRI Based Map Interface Map-based interface that consolidates all data streams and the locations of each connected asset, enabling greater situational awareness and a common operating picture.

Real-Time NCIC alerts sent to Shared Agencies Alert sent to any shared community Law Enforcement agency when a vehicle entered into the NCIC crime database passes by a Flock camera
Unlimited Custom Hot Lists Ability to add a suspect’s license plate to a custom list and get alerted when it passes by a Flock camera
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CITY OF YREKA

CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
From: Planning Department
Prepared by: Alia Roca Lezra, Planning Manager
Agenda title: Discussion/Possible Action Regarding Request to Waive the Temporary Use Permit Fee for the Special Event known as “Yreka Elks Lodge Father’s Day Sock Hop,” to be held on June 15 in the Parking Lot of 401 S. Main St.; APN 054-186-010
Meeting date: May 21, 2024
Discussion: Brandt Phillipe (Event Sponsor), on behalf of the Yreka Elks Lodge #1980, has submitted a request for a fee waiver for a Temporary Use Permit for a Special Event known as the “Yreka Elks Lodge Father’s Day Sock Hop,” proposed to take place in the parking lot of 401 S. Main St., APN 054-186-010 on Saturday, June 15, 2024.

Summary: The Father’s Day Sock Hop is a live music and dance event thatis proposed to take place on Saturday, June 15 from 8pm to 11pm in the parking lot of 401 S. Main St. The Event is associated with the Father’s Day Car Show and the Event Sponsor is coordinating with Discover Siskiyou to align activities with Golden City Days. The proposed Sock Hop is free and open to the public and no alcohol will be permitted at the event. The Sock Hop will be sponsored by the Wine Bar, TNT Auto Body, and the Yreka Elks Lodge #1980. The Event Sponsor has submitted a Special Event Application that contains further details about the event, attached hereto as Exhibit A. The event is subject to a Temporary Use Permit and the Event Sponsor has requested that the $942.55 Temporary Use Permit Fee be waived for the event.

Fiscal Impact: The cost of a Temporary Use Permit per the City’s 2024 Fee Schedule is $942.55.

Recommended Action: No recommendation.

Possible Action:

1. Motion to Direct the City Manager to Waive the Temporary Use Permit Fee for the Special Event Known as “Yreka Elks Lodge Father’s Day Sock Hop”.

Attachments:

1. Exhibit A – Special Event Application

2. Exhibit B – Electronic/Digital Signature Disclosure

3. Exhibit C – Indemnification Agreement
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4. Exhibit D – Universal Planning Application

5. Exhibit E – Copyright Materials Release

6. Exhibit F – Disclosure Form

7. Exhibit G – Site Map
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Attachment A
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Attachment B
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Attachment C
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Attachment D
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Attachment E
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Attachment F
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CITY OF YREKA

CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
From: Planning Department
Prepared by: Alia Roca Lezra, Planning Manager
Agenda title: Request for Street Closures, Fee Waivers, and Consumption of Alcoholic Beverages for the Special Event Known as “Your Body, My Canvas”.

Meeting date: May 21, 2024
Discussion: Kris Taylor (Event Sponsor) has submitted the attached Special Event Application for the Special Event known as “Your Body, My Canvas.” The event is proposed to take place Friday, September 20 (after the Farmer’s Market), Saturday, September 21, and Sunday, September 22, 2024. Kris requests permission to close Downtown Miner Street, a waiver for the cost of a Temporary Use Permit and cost of Staff Time and Equipment required for the event to take place, and approval for the consumption of alcoholic beverages at the event.

Summary: The event is proposed to take place over three days, with setup beginning on Friday, September 20th, after the Farmer’s Market and cleanup ending Sunday afternoon. The event promotes art centered around the idea of the body being used as a canvas for various mediums of art. This includes, but is not limited to, body painting, portraiture, henna art, and sculpture. The Event Coordinator is planning a “body painter’s ball” that will take place in a closed tentDowntown, a fashion show exhibiting the body painting, live music on multiple stages, and “busker style” activities throughout the event. There will be organized food tasting within downtown eateries.

The Event Coordinator has submitted a Special Event Application, a document containing additional event information, and a Traffic Control Plan, attached as Exhibits A, B, and C, which contain further details about the event.

The specific requests associated with the proposed event include approval to close Downtown Miner Street, a fee waiver for a Temporary Use Permit, a fee waiver for an Encroachment Permit for Downtown street closures, permission for alcoholic beverages to be consumed at the event subject to an ABC license, and a cost waiver for the Staff Time and Equipment costs needed for street closures and to install the City Stage.

Fiscal Impact: The Event Coordinator requests fee waivers in the amounts as follows:

1. Public Works Staff/Equipment Costs: $1,000 - $1,500

2. Temporary Use Permit: $942.55

3. Encroachment Permit: $100
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Recommended Action: No recommendation.

Possible Action: Motion to Direct City Staff to prepare A Resolution for the Approval of the Request for Street Closures, Fee Waivers, and Consumption of Alcoholic Beverages for the Special Event Known as “Your Body, My Canvas”.

Attachments:

1. Exhibit A – Special Event Application

2. Exhibit B – Additional Event Information

3. Exhibit C – Traffic Control Plan

4. Exhibit D – Planning Letter
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Revised October 2023
SPECIAL EVENT APPLICATION Page 1 of 6
City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386

UNIVERSAL PLANNING APPLICATION
Special Event Applications are filed with the Planning Department. Only applications with all required submittal items for each corresponding checklist will be accepted. Applicants should contact the Planning Department regarding any questions with the checklist requirements prior to submitting an application. Email any questions to the Planning Department at [email protected], or call (530) 841-2386. You may also visit our website are https://ci.yreka.ca.us/164/Planning for additional information and forms. Please review the Planning Review Times and Process document linked here.

Special Event Information
Event Name:

Date(s) of Event:

SPECIAL EVENT APPLICATION

APPLICATION SUBMITTAL REQUIREMENTS
REQUIRED FORMS:

Universal Application Form
Indemnification Form
Disclosure Form
Copyrights Release Form
Electronic Signature Disclosure Form
Special Event Form
REQUIRED PROJECT INFORMATION:

Indicate below each of the required documents or plan set components that have been prepared and submitted for this application. See instructions on the following page for those requirements.

PROJECT DOCUMENTS:

Detailed Special Event Site Plan
Engineered Street Closure and Traffic Control Plan if closing city street Engineered Electrical Plan if using additional power sources Alcohol Beverage Control Permit, if serving or selling alcohol REQUIRED FEES:

Use the City’s Online Fee Schedule to determine your project’s required Application Fee(s) for an Encroachment Permit.

INSTRUCTIONS FOR APPLICATION REQUIREMENTS
PROJECT DOCUMENTS - All documents must reflect the document requirements. Use the document requirements to determine if you should include that document PROJECT PLAN SET COMPONENTS - All plans/sheets must reflect the plan sheet requirements.

Exhibit A
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SITE INFORMATION AND PLAN ELEMENTS
Event Space Address or Location:

Zoning of Surrounding Area:

Using a separate sheet of a minimum of 11” x 17”, submit a detailed premises diagram showing the boundaries of the event that includes the following:

Portable Structures
Prefabricated Structures
Existing Structures
Staging Area for Parades and Performers
Reviewing Stand(s)
Elevated Platforms and Stages
Temporary Pedestrian Bridges
Tents or Canopies
On-Site Grading
Portable Restrooms
All On-Site Signs and Banners
All ADA and Non-ADA Travel Routes
Assembly or Production Areas
Electrical Sources and Connections
Fuel Storage
Cooking and Open Fires
Water Supply
Run-Off Containment Features
Waste, Recycling, & Composting Containers
Accessible Parking
Access Points of Event
Access Points for Emergency Fire and
Ambulance Equipment
Emergency Medical Service Area(s)
Any Vehicles Located in an Enclosed Area
Pyrotechnics
Animals and Animal Rides
Other Similar Information that will Describe
the Components of the Event
**Activites that are strictly prohibited can
be found on the City’s website**
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SPECIAL EVENT FORM
Event Name:

Event Description
Provide a description of the proposed event including a description of planned activities and vendors.

Setup (Date/Time) Event Start (Date/Time) Event End (Date/Time) Clean-up End (Date/Time) Is this a reoccurring event that will keep the same schedule and setup? (Concert Series, Farmer’s Market, Art Walk, etc.)
YES NO
If “yes”, please list all dates that the above schedule will follow:

Is the event open to the general public? YES NO
What is your anticipated attendance or historic attendance numbers? Will your event host vendors selling non-food products? YES NO If “yes”, please complete Non-food Product Vendor Section Will your event host food vendors or serve food to attendees? YES NO If “yes”, please complete Food Product and Service Vendor Section Will your event sell or serve alcohol? YES NO
If “yes”, an Alcohol Beverage Control (ABC) will be required.

Will you need City Services? (Public Works, Police, or Fire) YES NO If “yes”, please complete City Services Section
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Event Name:

Describe the security plan for the event. Provide the number of person(s) that will monitor or facilitate the special event and to provide spectator or participant control and direction for events using city streets, sidewalks, or facilities.

Describe your medical plan, including first aid stations, emergency services, and emergency communication plan.

Describe how you event will accommodate or limit animals at the event.

Describe the provisions for recycling, composting, and waste management. Please include any and all waste container type(s) that will be brought to the event.

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Event Name:

Describe the number and type of sanitation and bathroom facilities at the event.

Describe all recording, sound amplifying, or other attention-getting devices to be used in connection with the event.

Describe any and all pyrotechnics to be used in connection with the event.

Provide all locations, timing for posting, and descriptions of all off-site signs, banners, or attention getting devices.

Please also provide a map of the locations of all off-site signs.

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Event Name:

Non-Food Product and Service Vendor(s)
What is the estimated number of vendors for the event?
Vendor Setup (Date/Time) Vendor Tear-Down (Date/Time)
**All Vendors are required to obtain a City of Yreka Annual Business License or Daily Business License no later than two weeks ahead of the event. Vendors without proper licensing will be expelled and cited.** Food Product and Service Vendor(s)
Present a list of all Siskiyou County Health Department approved food vendors with this application.

Are any food vendors anticipated to be mobile through the event (Food Truck, Food Cart, etc.)? YES NO
If “yes”, please list the type of mobile unit and business name. **All food vendors must receive proper permitting and inspections form Siskiyou County Environmental Health prior to and during the event. Failure to coordinate with Siskiyou County Environmental Health will result in the expulsion of the food vendor and citations.

City Services
Describe the type of assistance from the Fire Department prior to, during, or post event.

Describe the type of assistance from the Police Department prior to, during, or post event.

Describe the type of assistance from the Public Works Department prior to, during, or post event.
*Stating the need for City Services does not guarantee City Staff availability. The City of Yreka holds the right to deny City Service requests if Staff cannot meet the request.

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2024 Yreka Art Hops: Your Body, My Canvas
Oregon Street
4th Street
3rd Street
Main Street
Broadway Street
Legend
Porta Potty/Bathroom
Recycling
Trach Cans
Parking Lot
Vendor Area/Pop Ups
Food Truck
Music/Stage
Event Entrances
Electrical
Body Painters Ball Tent
First Aide Kit
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City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386

UNIVERSAL PLANNING APPLICATION
Planning Applications are filed with the Planning Department. Only applications with all required submittal items for each corresponding checklist will be accepted. Applicants should contact the Planning Department regarding any questions with the checklist requirements prior to submitting an application. Email any questions to the Planning Department at [email protected], or call (530) 841-2386. You may also visit our website are https://ci.yreka.ca.us/164/Planning for additional information and forms. Please review the Planning Review Times and Process document linked here.

Project Site Information
Project Name:

Zoning Designation:

General Plan Designation:

Site Address(es):

Assessor’s Parcel Number(s):

Total Property Size in Acres:

Applicant Information
Contact Name/Organization:

Mailing Address:

City: State: Zip:

Phone: Alternate Phone:

Email Address:

Application Representative Information (if different from applicant - this will be the primary contact):

Contact Name/Organization:

Mailing Address:

City: State: Zip:

Phone: Alternate Phone:

Email Address:

Property Owner Information *Property Owner Signature Required Below (if multiple property owners, please include additional pages and consent signatures):

Contact Name:

Mailing Address:

City: State: Zip:

Phone: Alternate Phone:

Email Address:

Property Owner’s Consent
I declare under penalty of perjury that I am the owner of said property or have written authority from the property owner to file this application. I certify that all of the submitted information is true and correct to the best of my knowledge and belief. I understand that any misrepresentation of submitted data may invalidate any approval of this application.

Property Owner’s Signature:

UNIVERSAL PLANNING APPLICATION

UNIVERSAL PLANNING APPLICATION
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UNIVERSAL PLANNING APPLICATION Page 2 of 2
Project Description
Provide a description of the proposed project below. A more detailed narrative may be required along with other application materials depending on the complexity of the project:

Check each relevant box for the type of planning activity that is part of the project:

Annexation
Boundary Line Adjustment
Conditional Use Permit
Minor
Major
Density Bonus
Streamlined Design Review
Encroachment
Permit
Agreement
Entitlement Extension
Project Number or Title:

Date of Original Approval:

General or Specific Plan Amendment
Text
Diagram/Map
Animal Permit
Historic District Exterior Alteration
Minor
Major
Home Occupation
Landmark Designation
Modification of Final Map/Parcel Map
Rezoning
Sign
Temporary
Permanent
A-Frame
Subdivision
Temporary Use Permit
Tentative Map
Vacation of Easement or Right of Way
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City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386
Project Name and Site Address:

To the extent that your application submittal packet includes plans or drawings prepared by a licensed, registered, or certified professional, as defined pursuant to the California Health and Safety Code Section 19851 or Business and Professions Code Section 5536.25, such as a licensed engineer, architect, or other design professional, the City must first obtain the signature release and permission of said professional prior to publication or reproduction of any such plans or drawings. Such drawings and plans may also be protected by copyright laws. The City of Yreka hereby requests permission to reproduce and public plans and drawings submitted with your application packet for purposes of more effectively and efficiently faciliatating the entitlement review process, including making plans and drawings available on the City’s website for public review and rpoviding electronic reproductions to the City’s review boards. The purpose of this request is limited solely to the purpose of facilitating the timely review of this application, and the plans and drawings will not be utilized by the City for other purposes. To assist the City in this process, please provide below the sginatures of all of those who have prepared plans and drawings to be csubmitted with this application.

Phone: Alternate Phone:

Email Address:

ENGINEER/SURVEYOR’S SIGNATURE:

Architect Information
Contact Name/Organization:

Phone: Alternate Phone:

Email Address:

ARCHITECT’S SIGNATURE:

Landscape Architect Information
Contact Name/Organization:

Phone: Alternate Phone:

Email Address:

LANDSCAPE ARCHITECT’S SIGNATURE:

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City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386
Project Name and Site Address:

As part of this application, the applicant agrees to defend, indemnify, and hold harmless the City of Yreka, its agents, officers, council members, employees, boards, commissions, and Council from any claim, action, or proceeding brought against any of the foregoing individuals or entities, the purpose of which is to attack, set aside, void, or annul any approval of the application or related decision, or the adoption of any environmental documents or negative declaration which relates to the approval. This indemnification shall include, but is not limited to all damages, costs, expenses, attorney fees or expert witness fees that may be awarded to the prevailing party arising out of or in connection with the approval of the application or related decision, whether or not there is concurrent, passive, or active negligence on the part of the City, its agents, officers, council members, employees, boards, commissions, and Council. If for any reason, any portion of this indemnification agreement is held to be void or unenforceable by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect.

The City of Yreka shall have the right to appear and defend its interests in any action through its City Attorney or outside counsel. The applicant shall not be required to reimburse the City for attorney’s fees incurred by the City Attorney or the City’s outside council if the City chooses to appear and defend itself in the litigation.

I have read and agree to all of the above.

Applicant (print name) Applicant (sign name)

ACKNOWLEDGMENT THAT COPYRIGHTED REPORTS UNACCEPTABLE
The applicant acknowledges, understands, and agrees that any soils, seismic hazard, landslide, geologic, natural hazard, or geotechnical report, study, or information submitted to the City by, or on behalf of, the applicant in furtherance of this application submitted by the applicant will be treated by the City as public records which may be reviewed by any person and if requested, that a copy will be provided by the City to any person upon the payment of its direct costs of duplication.

I have read and agree to all of the above.

Applicant (print name) Applicant (sign name)

INDEMNIFICATION AGREEMENT

INDEMNIFICATION AGREEMENT
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Your Body, My Canvas 2024
Responses to additional questions to the, “Your Body, My Canvas” Event:
1) The site map shows vendor/artist participation. Overnight closure is needed to provide ease for vendors/artists that have set up their booths for sales, demonstrations, and workshops. It is also necessary due to the stages set up and for the Body Painters Ball. 2) As stated in the application, the Body Painters Ball will take place inside the large event tent. Body Painters Ball will be an exclusive party for VIPs to have their body painted, mingle with artists and the like. The tent will be fully enclosed. Alcohol will be served and will follow all ABC Guidelines and requirements.
3) See site map for proposed location.
4) Taste of Siskiyou does not take place on city property as stated in the application. The migration from business to business will be on city property but will be covered by the event insurance, which lists the city as additionally insured. 5) Please see application for alcohol management and ABC protocol:

Alcoholic Beverages
There will be up to 11 businesses* participating in the event serving alcohol. Each business will have a non-profit pouring the wine that has received an ABC Day Use License, visible at their staton. ABC has been contacted and all be providing Yreka Art Hops with a signed verification of the regulations.

The approved participating businesses will be clearly labeled on the event route map available to patrons.

Hours of wine tasting will be the hours of 12:00 pm to closing of each days events.

In the event a business hires an entertainment business to pour, that business will be an ABC licensed vendor and they will strictly adhere to their requirements enforced by ABC. * Confirmed participating businesses will be (more pending) * Shoppe Serendipity, Zephyr, Lona Mae, Bella Art Works, Broadway Gifts 6) Please see application for anticipated number of attendees 7) Body painting will take place inside the private, participating businesses- not on city property.
8) It is unclear what “sculpture activity” is as stated in your list of additional questions however, “Sculpture” is defined as three-dimensional art work which is physically presented in the dimensions of height, width and depth. Materials used for sculpture may range from clay to wood and everything in between. I cannot list a specific sculpture artists as I cannot schedule artists until the events are approved.
9) Body piercing will take place inside existing tattoo shops and will adhere to those guideline and licenses.

Exhibit B
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Exhibit C
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April 11 2024
Kris Taylor
P.O. Box 1942
Yreka, CA 96097
City of Yreka
701 Fourth Street • Yreka, CA 96097
(530) 841-2386 • FAX (530) 842-4836
Subject: Special Event Application - Your Body My Canvas- Incomplete Application Dear Kris Taylor:

The City of Yreka has reviewed your application and determined the application incomplete. The following information is needed to complete the review process of your application:
• The original application states the event would take place September 3oth through the 22nd. September 2oth is no longer available. Please update the application and resubmit with the amended event dates.
• Please provide more detail on the "various mediums of art" that will take place at the event. The current application states "This includes but is not limited to: body painting, portraiture, henna art, sculpture, and more." Please clarify what "more" entails. • Please provide more information on what type of sculpture will occur and he type of equipment that will be at the event. For example, will there be live chainsaw sculpture? Will there be specialized equipment that could produce excessive noise or require additional space to ensure the safety of event goers at the event? • Please provide additional details on the site plan and within the application narrative on Alcohol Beverage Control (ABC) licensed areas and procedures for alcohol beverage pouring. For example, will the beverages be poured by a licensed ABC vendor or a nonprofit group? Additionally, please indicate the hours that alcohol will be allowed to be poured during the event.
• Please provide additional information regarding the overnight security plan. Specifically:
o The estimated amount of people assigned to security that are over the age of 21 years old
o Security director or security point of contact with contact information o Uniform or clothing indicating that an individual is an overnight security personnel member
• Please indicate the location of the first aid for the event on the site plan.

Special Event: Your Body, My Canvas Page 1 of 2
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City of Yreka
70~ Fourth Street • Yreka, CA 96097
(530} 841-2386 • FAX (530) 842-4836
• Please clarify how your event will handle animals such as event goer animals. How will your event ensure animals are not allowed in the food service areas? • Four music stage areas are indicated on the map but only two are discussed in the application. Please clarify the number of stages, sources of power for each stage, and which stage is the City Stage.
• The City policy for posting a large banner for an approved event is only allowed one month in advance of the event. Your application states a banner be posted beginning May 1 st. Please update the application with the updated date for the large banner between lampposts downtown.
• The city cannot provide electrical hookups for the event. Please provide the information for the electrician that will be staging the electrical and connecting to Pacific Power lines for the temporary electrical perm it.
• Please clarify if the porta-potties located throughout the site plan will be stationed on a city street or private property.

City Staff will resume review of your special event application for "Your Body, My Canvas" once the above items are addressed.

Please feel free to contact our office with additional questions.

Sincerely,
Community Development Director
Special Event: Your Body, My Canvas Page 2 of 2
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CITY OF YREKA

Meeting date: May 21, 2024
Discussion: Kris Taylor (Event Sponsor) has submitted the attached Special Event Application for the Special Event known as “Shadows and Illuminations” The event is proposed to take place Friday, October 25 (after the Farmer’s Market), Saturday, October 26, and Sunday, October 27, 2024. Kris requests approval for street closures, fee waivers for permits, staff time, and equipment, and approval for alcoholic beverage consumption during the event.

Summary: The event is proposed to take place over three days, with setup beginning on Friday, October 25, after the Farmer’s Market and cleanup ending Sunday afternoon. The event proposes art focusing on light and dark, the macabre, illuminated body painting and muralists, performance artists that will include fire dancers, glass blowers, a glow event for children, map projections, a large-scale drone show (sky art), and a “Nibble Fest”. The Event Coordinator has submitted a Special Event Application, a document containing additional event information, and a Traffic Control Plan, attached as Exhibits A, B, and C, which contain further details about the event.

The specific requests associated with the proposed event include approval to close Downtown Miner Street, a fee waiver for a Temporary Use Permit, permission for alcoholic beverages to be consumed at the event subject to an ABC license, and a cost waiver for the Staff Time and Equipment costs needed for street closures and to install the City Stage, and a fee waiver for an Encroachment Permit for the closure of Downtown Miner Street.

Fiscal Impact: The Event Coordinator requests fee waivers in the amounts as follows:

1. Public Works Staff/Equipment Costs: $1,000 - $1,500

2. Temporary Use Permit: $942.55

3. Encroachment Permit: $100
Recommended Action: No recommendation.

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Possible Action: Motion to Direct City Staff to Prepare A Resolution for the Approval of the Request for Street Closures, Fee Waivers, and Consumption of Alcoholic Beverages for the Special Event Known as “Shadows and Illuminations”.

Attachments:

1. Exhibit A – Special Event Application

2. Exhibit B – Additional Event Information

3. Exhibit C – Traffic Control Plan

4. Exhibit D – Planning Letter
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Revised October 2023
SPECIAL EVENT APPLICATION Page 1 of 6
City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386

Special Event Information
Event Name:

Date(s) of Event:

SPECIAL EVENT APPLICATION

APPLICATION SUBMITTAL REQUIREMENTS
REQUIRED FORMS:

Universal Application Form
Indemnification Form
Disclosure Form
Copyrights Release Form
Electronic Signature Disclosure Form
Special Event Form
REQUIRED PROJECT INFORMATION:

Indicate below each of the required documents or plan set components that have been prepared and submitted for this application. See instructions on the following page for those requirements.

PROJECT DOCUMENTS:

Use the City’s Online Fee Schedule to determine your project’s required Application Fee(s) for an Encroachment Permit.

Exhibit A
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SPECIAL EVENT APPLICATION Page 2 of 6

SITE INFORMATION AND PLAN ELEMENTS
Event Space Address or Location:

Zoning of Surrounding Area:

Using a separate sheet of a minimum of 11” x 17”, submit a detailed premises diagram showing the boundaries of the event that includes the following:

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SPECIAL EVENT APPLICATION Page 3 of 6

SPECIAL EVENT FORM
Event Name:

Event Description
Provide a description of the proposed event including a description of planned activities and vendors.

Will you need City Services? (Public Works, Police, or Fire) YES NO If “yes”, please complete City Services Section
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SPECIAL EVENT APPLICATION Page 4 of 6
Event Name:

Describe your medical plan, including first aid stations, emergency services, and emergency communication plan.

Describe how you event will accommodate or limit animals at the event.

Describe the provisions for recycling, composting, and waste management. Please include any and all waste container type(s) that will be brought to the event.

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Event Name:

Describe the number and type of sanitation and bathroom facilities at the event.

Describe all recording, sound amplifying, or other attention-getting devices to be used in connection with the event.

Describe any and all pyrotechnics to be used in connection with the event.

Provide all locations, timing for posting, and descriptions of all off-site signs, banners, or attention getting devices.

Please also provide a map of the locations of all off-site signs.

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Event Name:

City Services
Describe the type of assistance from the Fire Department prior to, during, or post event.

Describe the type of assistance from the Police Department prior to, during, or post event.

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2024 Yreka Art Hops: Shadows & Illuminations
Oregon Street
Miner
4th Street
3rd Street
Main Street
Broadway Street
Legend
Porta Potty/Bathroom
Recycling
Trach Cans
Parking Lot
Vendor Area/Pop Ups
Food Truck
Music/Stage
Event Entrances
Electrical
First Aid Kit
Miner Street Park:

Staging Area for drones
in grass/baseball area.

Actual drone show is
scheduled to take
place above Miner and
Broadways Streets.

Type to enter text
City Stage
*Approximate location
of Fire Dancers
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City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386
Project Name and Site Address:

Phone: Alternate Phone:

Email Address:

ENGINEER/SURVEYOR’S SIGNATURE:

Architect Information
Contact Name/Organization:

Phone: Alternate Phone:

Email Address:

ARCHITECT’S SIGNATURE:

Landscape Architect Information
Contact Name/Organization:

Phone: Alternate Phone:

Email Address:

LANDSCAPE ARCHITECT’S SIGNATURE:

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City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386
Project Name and Site Address:

I have read and agree to all of the above.

Applicant (print name) Applicant (sign name)

I have read and agree to all of the above.

Applicant (print name) Applicant (sign name)

INDEMNIFICATION AGREEMENT

INDEMNIFICATION AGREEMENT
Yreka City Council Agenda
May 21, 2024

Page 101 of 129 ends

Revised January 2023

Page 1 of 2 ends

City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386

Project Site Information
Project Name:

Zoning Designation:

General Plan Designation:

Site Address(es):

Assessor’s Parcel Number(s):

Total Property Size in Acres:

Applicant Information
Contact Name/Organization:

Mailing Address:

City: State: Zip:

Phone: Alternate Phone:

Email Address:

Application Representative Information (if different from applicant - this will be the primary contact):

Contact Name/Organization:

Mailing Address:

City: State: Zip:

Phone: Alternate Phone:

Email Address:

Property Owner Information *Property Owner Signature Required Below (if multiple property owners, please include additional pages and consent signatures):

Contact Name:

Mailing Address:

City: State: Zip:

Phone: Alternate Phone:

Email Address:

Property Owner’s Signature:

UNIVERSAL PLANNING APPLICATION

UNIVERSAL PLANNING APPLICATION
Yreka City Council Agenda
May 21, 2024

Page 102 of 129 ends

Check each relevant box for the type of planning activity that is part of the project:

Annexation
Boundary Line Adjustment
Conditional Use Permit
Minor
Major
Density Bonus
Streamlined Design Review
Encroachment
Permit
Agreement
Entitlement Extension
Project Number or Title:

Date of Original Approval:

Page 103 of 129 ends

Shadows & Illuminations- 2024
Muralists
Muralists will be painting on large canvases located in private businesses and/or on the event route.

Map Projection Art is literally choreographed light projected onto a building, nothing permanent or invasive and nothing, besides light particles, actually touch property. Projection show will take place after dark. Projection electricity will be self contained or have a business sponsor.

Buildings used in the show will need to be chosen by the Projection Artist upon hired as they know what will work for their show. Buildings chosen will be featured with owners approval and inclusion.

Drone Show is planned in the air above Miner Street and Broadway Street. It is not a filming process, but a choreographed show of lights. There will not be privacy issues as this not a recording process.

Although a specific drone operator has not been secure, the two businesses that have been contacted are Fire Fly Drone Shows or Sky Elements. Both businesses are fully FAA compliant and will provide the city with any documents needed.

Nibble Fest is a progressive dessert/savory tour that will take place in private businesses, not on city property. The migration from business to business will be on city property but will be covered by the event insurance, which lists the city as additionally insured.

Glass Blowing
“Glass blowing” materials that may be used:

If a generic list is what is required as to what most glass artists use I have included the following:

If glass. “blowing” (Generic tools):

Scissors, molds, jacks, paddles, tweezers, mandrels, benches, torch, kiln, blowpipe, blocks, glass cutters, safety glasses, pipe, crimps, claw grabbers, gloves, apron, glass If lamp-works:

Torch, tungsten pick, glass, tweezers, safety glasses, apron, etc Specific tools of each artist cannot be listed as each artist has their own style and creative process. (Artists cannot be officially hired until the event dates are approved.) Kilns will be located inside a business that already operates a kiln within their business location and as such, does not fall under the responsibility of the city. This will be the operation unless specifically stated by artist.

In the event the a kiln is on city property, safety barricades with rope will be sectioned off around the kiln with an approximate 5 foot defensive space between the kiln/glory hole/furnace and patrons. Power will be supplied by artist or sponsoring business.

Discarding Glass
Any broken or discarded glass with be contained in a receptacle at the artist’s station.

Glow Event
Exhibit B
Yreka City Council Agenda
May 21, 2024

Page 104 of 129 ends

Shadows & Illuminations- 2024
Glow Event is a “glow-in-the-dark” event for kids and will take place in a private business.

Alcoholic Beverages
There will be up to 11 businesses*, participating in the event serving alcohol. Each business will have a non-profit pouring the wine that has received an ABC Day Use License, visible at their staton. ABC has been contacted and all be providing Yreka Art Hops with a signed verification of the regulations.

The approved participating businesses will be clearly labeled on the event route map available to patrons.

Hours of wine tasting will be the hours of 12:00 pm to closing of each days events.

Page 105 of 129 ends

Exhibit C
Yreka City Council Agenda
May 21, 2024

Page 106 of 129 ends

City of Yreka
701 Fourth Street • Yreka, CA 96097
(530) 841-2386 • FAX (530) 842-4836
April 1, 2024
Kris Taylor
P.O. Box 1942
Yreka, CA 96097
Subject: Special Event Application -Lights & Illumination - Incomplete Application Dear Kris Taylor:

October 25th is no longer available. Please update the application and resubmit with the amended event dates.
• Please provide additional details on the site plan and within the application narrative on Alcohol Beverage Control (ABC) licensed areas and procedures for alcohol beverage pouring. For example, will the beverages be poured by a licensed ABC vendor or a nonprofit group? Additionally, please indicate the hours that alcohol will be allowed to be poured during the event.
• Please provide additional information regarding the overnight security plan. Specifically:
o The estimated amount of people assigned to security that are over the age of 21 years old
o Security director or security point of contact with contact information o Uniform or clothing indicating that an individual is an overnight security personnel member
• Please indicate the location of the first aid for the event on the site plan. • Please clarify how your event will handle animals such as event goer animals. How will your event ensure animals are not allowed in the food service areas? • Four music stage areas are indicated on the map but only two are discussed in the application. Please clarify the number of stages, sources of power for each stage, and which stage is the City Stage.
• The City policy for posting a large banner for an approved event is only allowed one month in advance of the event. Your application states a banner be posted beginning Special Event: Lights & Illumination Page 1 of 2
Yreka City Council Agenda
May 21, 2024

Page 107 of 129 ends

City of Yreka
701 Fourth Street• Yreka, CA 96097
(530) 841-2386 • FAX (530) 842-4836
May 1 st. Please update the application with the updated date for the large banner between lampposts downtown.
• The city cannot provide electrical hookups for the event. Please provide the information for the electrician that will be staging the electrical and connecting to Pacific Power lines for the temporary electrical permit.
• Please clarify if the porta-potties located throughout the site plan will be stationed on a city street or private property.
• Please provide details regarding performance safety protocols for fire dancers.

Specifically, what fire suppression systems will be in place in case of accidental fire? How will you ensure the safety of event attendees around and during the fire dancer performance? Will the performance are be blocked off prior to and during the performances?
• Please provide more detail on protocol for glass blowing and kiln safety measures. For example, will the area be blocked off for the entirety of the event? Will the kiln be in operation overnight? How will broken or excess glass material be disposed of? Please also indicate the kiln location on the site plan and safety setbacks for the kiln and glass blowing area. If indoors, information for fire safety is still required to ensure compliance with the California Fire Code.
• Please provide the location of buildings that wiU have projections during the event.

Please indicate the timeframe that projections will be active. Property owner authorization will be required for projections on buildings. • Please provide the location and site plan for the staging of the drone show and the area of the drone performance. Please also provide the business contact for the licensed drone operator performing the show.

City Staff will resume review of your special event application for "Lights & Illumination" once the above items are addressed.

Please feel free to contact our office with additional questions.

Sincerely,
Community Development Director
Special Event: Lights & Illumination Page 2 of 2
Yreka City Council Agenda
May 21, 2024

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CITY OF YREKA

CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
From: Planning Department
Prepared by: Alia Roca Lezra, Planning Manager
Agenda title: Request for Street Closures, Fee Waivers, City Staff and Equipment Assistance, and Use of Fire Department Resources for the Special Event Known as “Kids’ Block Party”.

Meeting date: May 21, 2024
Discussion: Kris Taylor (Event Sponsor) has submitted the attached Special Event Application for the Special Event known as “Kids’ Block Party”. The event is proposed to take place Saturday, September 7, 2024, from 8am – 2pm.

Summary: The proposed event will host sixty-five (65) interactive booths offering arts, crafts, activities, sports, science, games, and other entertainment in Downtown Miner Street. Live music and food will be offered. The Event Coordinator requests that the Fire Department operate a fire truck to provide water activities and a “splash area” at City/Miner Street Park. The Event Coordinator has submitted a Special Event Application, Site Plan, and a Traffic Control Plan, attached as Exhibits A, B, and C, which contain further details about the event.

The specific requests associated with the proposed event include approval to close Downtown Miner Street and a portion of Miner Street/City Park, a waiver for the cost of a Temporary Use Permit, a waiver for the cost of Public Works and Fire Department Staff Time and Equipment required for the event, a fee waiver for an Encroachment Permit for street closures, use of a fire truck for water activities, and waivers for the cost of Temporary Sign Permits to hang banners advertising the event.

Fiscal Impact: The Event Coordinator requests fee waivers in the amounts as follows:

1. Temporary Use Permit: $942.55

2. Sign Permit: $142.99 per sign (3 banners and 2 lawn signs proposed)

3. Public Works and Fire Department Staff/Equipment Costs: $2,000 - $2,500

4. Encroachment Permit: $100
Recommended Action: No recommendation.

Yreka City Council Agenda
May 21, 2024

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Possible Action: Motion to Direct City Staff to Prepare A Resolution for the Approval of Street Closures, Fee Waivers, City Staff and Equipment Assistance, and Use of Fire Department Resources for the Special Event Known as “Kids’ Block Party”.

Attachments:

1. Exhibit A – Special Event Application

2. Exhibit B – Site Plan

3. Exhibit C – Traffic Control Plan
Yreka City Council Agenda
May 21, 2024

Page 110 of 129 ends

Revised October 2023
SPECIAL EVENT APPLICATION Page 1 of 6
City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386

Special Event Information
Event Name:

Date(s) of Event:

SPECIAL EVENT APPLICATION

APPLICATION SUBMITTAL REQUIREMENTS
REQUIRED FORMS:

Universal Application Form
Indemnification Form
Disclosure Form
Copyrights Release Form
Electronic Signature Disclosure Form
Special Event Form
REQUIRED PROJECT INFORMATION:

Indicate below each of the required documents or plan set components that have been prepared and submitted for this application. See instructions on the following page for those requirements.

PROJECT DOCUMENTS:

Use the City’s Online Fee Schedule to determine your project’s required Application Fee(s) for an Encroachment Permit.

Yreka City Council Agenda
May 21, 2024

Page 111 of 129 ends

Revised October 2023
SPECIAL EVENT APPLICATION Page 2 of 6

SITE INFORMATION AND PLAN ELEMENTS
Event Space Address or Location:

Zoning of Surrounding Area:

Using a separate sheet of a minimum of 11” x 17”, submit a detailed premises diagram showing the boundaries of the event that includes the following:

Page 112 of 129 ends

Revised October 2023
SPECIAL EVENT APPLICATION Page 3 of 6

SPECIAL EVENT FORM
Event Name:

Event Description
Provide a description of the proposed event including a description of planned activities and vendors.

Will you need City Services? (Public Works, Police, or Fire) YES NO If “yes”, please complete City Services Section
Yreka City Council Agenda
May 21, 2024

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Revised October 2023
SPECIAL EVENT APPLICATION Page 4 of 6
Event Name:

Describe your medical plan, including first aid stations, emergency services, and emergency communication plan.

Describe how you event will accommodate or limit animals at the event.

Describe the provisions for recycling, composting, and waste management. Please include any and all waste container type(s) that will be brought to the event.

Yreka City Council Agenda
May 21, 2024

Page 114 of 129 ends

Revised October 2023
SPECIAL EVENT APPLICATION Page 5 of 6
Event Name:

Describe the number and type of sanitation and bathroom facilities at the event.

Describe all recording, sound amplifying, or other attention-getting devices to be used in connection with the event.

Describe any and all pyrotechnics to be used in connection with the event.

Provide all locations, timing for posting, and descriptions of all off-site signs, banners, or attention getting devices.

Please also provide a map of the locations of all off-site signs.

Yreka City Council Agenda
May 21, 2024

Page 115 of 129 ends

Revised October 2023
SPECIAL EVENT APPLICATION Page 6 of 6
Event Name:

City Services
Describe the type of assistance from the Fire Department prior to, during, or post event.

Describe the type of assistance from the Police Department prior to, during, or post event.

Yreka City Council Agenda
May 21, 2024

Page 116 of 129 ends

Revised January 2023

Page 1 of 2 ends

City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386

Project Site Information
Project Name:

Zoning Designation:

General Plan Designation:

Site Address(es):

Assessor’s Parcel Number(s):

Total Property Size in Acres:

Applicant Information
Contact Name/Organization:

Mailing Address:

City: State: Zip:

Phone: Alternate Phone:

Email Address:

Application Representative Information (if different from applicant - this will be the primary contact):

Contact Name/Organization:

Mailing Address:

City: State: Zip:

Phone: Alternate Phone:

Email Address:

Property Owner Information *Property Owner Signature Required Below (if multiple property owners, please include additional pages and consent signatures):

Contact Name:

Mailing Address:

City: State: Zip:

Phone: Alternate Phone:

Email Address:

Property Owner’s Signature:

UNIVERSAL PLANNING APPLICATION

UNIVERSAL PLANNING APPLICATION
Yreka City Council Agenda
May 21, 2024

Page 117 of 129 ends

Check each relevant box for the type of planning activity that is part of the project:

Annexation
Boundary Line Adjustment
Conditional Use Permit
Minor
Major
Density Bonus
Streamlined Design Review
Encroachment
Permit
Agreement
Entitlement Extension
Project Number or Title:

Date of Original Approval:

Page 118 of 129 ends

Revised January 2023

Page 1 of 1 ends

City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386
Project Name and Site Address:

Phone: Alternate Phone:

Email Address:

ENGINEER/SURVEYOR’S SIGNATURE:

Architect Information
Contact Name/Organization:

Phone: Alternate Phone:

Email Address:

ARCHITECT’S SIGNATURE:

Landscape Architect Information
Contact Name/Organization:

Phone: Alternate Phone:

Email Address:

LANDSCAPE ARCHITECT’S SIGNATURE:

Yreka City Council Agenda
May 21, 2024

Page 119 of 129 ends

Revised January 2023

Page 1 of 1 ends

City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386
Project Name and Site Address:

Please provide the name of each individual, partnership, corporation, LLC, or trust who has a financial interest in the proposed project. Include the names of all applicants, developers, contractors, property owners, and each person or entity that holds an option on the property.

Individuals: Identify all individuals
Partnerships: Identify all general and limited partners Corporations: Identify all shareholders owning 10% or more of the stock and all officers and directors (unless the corporation is listed on any major stock exchange, in which case only the identity of the exchange must be listed.

Developer: Identify all architects, engineers, and consultants for the project. Please provide firm name and contact person
LLCs: Identify all members, managers, partners, officers, and directors.

Trusts: Identify all trustees and beneficiaries
Options Holders: Identify all holders of options on the real property.

DISCLOSURE FORM

FULL NAME ADDRESS
Additional Names and Addresses Attached: YES NO
The above information shall be promptly updated by the applicant to reflect any change that occurs prior to final action.

I certify that the above informaiton is true and correct:

Applicant Date
Yreka City Council Agenda
May 21, 2024

Page 120 of 129 ends

Revised January 2023

Page 1 of 1 ends

City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386
Project Name and Site Address:

I understand and agree that (1) electronically signing and submitting any document(s) to the City of Yreka legally binds me in the same manner as if I had signed in a non-electronic or non-digital form, and (ii) the electronically stored copy of my signature, any written instruction or authorization and any other document provided to me by the City of Yreka, is considered to be the true, accurate, and legally enforceable record in any proceeding to the same extent as if such documents were originally generated and maintained in printed form. I agree not to contest the admissibility or enforceability of the City of Yreka’s electronically stored copy of any other documents.

By using the system to electronically sign and submit any document, I agree to the terms and conditions of this Electronic/Digital Signature Disclosure.

Signature: Date:

Title: Relationship to Project:

Company/Organization:

ELECTRONIC/DIGITAL SIGNATURE DISCLOSURE

ELECTRONIC/DIGITAL SIGNATURE

DISCLOSURE
Yreka City Council Agenda
May 21, 2024

Page 121 of 129 ends

Revised January 2023

Page 1 of 1 ends

City of Yreka
Planning Department
701 4th Street
Yreka. CA 96097
(530) 841-2386
Project Name and Site Address:

I have read and agree to all of the above.

Applicant (print name) Applicant (sign name)

I have read and agree to all of the above.

Applicant (print name) Applicant (sign name)

INDEMNIFICATION AGREEMENT

INDEMNIFICATION AGREEMENT
Yreka City Council Agenda
May 21, 2024

Page 122 of 129 ends

2024 Yreka Art Hops: Chalk-a-Lot
Oregon Street
Miner Street
4th Street
3rd Street
Main Street
Broadway Street
Legend
Porta Potty/Bathroom
Recycling
Trach Cans
Parking Lot
Vendor Area/Pop Ups
Food Truck/Food
Vendor
Music/Stage
Event Entrances
Electrical
Bounce House
Mini- Color run
Yreka City Council Agenda
May 21, 2024

Page 123 of 129 ends

Yreka City Council Agenda
May 21, 2024

Page 124 of 129 ends

CITY OF YREKA

CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
From: Planning Department
Prepared by: Alia Roca Lezra, Planning Manager
Agenda title: Discussion/Possible Action Regarding Request to Waive the Temporary Use Permit Fee for the Special Event Known as “Bicycle Rides Northwest” to be held June 22, June 23, and June 29 at Jackson Street School Meeting date: May 21, 2024
Discussion:Jim Moore (Event Sponsor) has submitted a request for a fee waiver for the Temporary Use Permit for the Special Event known as “Bicycle Rides Northwest”, attached hereto as Exhibit A.

Summary: Bicycle Rides Northwest is hosting a bicycle tour in Siskiyou County that includes an overnight stop in Yreka, arriving June 22 and departing June 23, with the last leg of the trip ending in Yreka on June 29, 2024. The event will be held at Jackson Street Elementary School for all three days. The event involves overnight tent camping, catering, and other activities included on their Special Event Site Plan, attached hereto as Exhibit B.

The Event Sponsor Requests that the Yreka City Council waive the fee for the issuance of a Temporary Use Permit for “Bicycle Rides Northwest”.

Fiscal Impact: The cost of a Temporary Use Permit per the City’s 2024 Fee Schedule is $942.55.

Recommended Action: No recommendation.

Possible Actions:

1. Motion to Approve the Request to Waive the Temporary Use Permit Fee for the Special Event Known as “Bicycle Rides Northwest.”
Attachments:

1. Exhibit A – Fee Waiver Request

2. Exhibit B – Special Event Site Plan
Yreka City Council Agenda
May 21, 2024

Page 125 of 129 ends

From: [email protected]
To: Jason Ledbetter
Cc: Alia Roca Lezra
Subject: RE: Bicycle tour in Yreka in June
Date: Friday, May 3, 2024 11:48:38 AM
Attachments: image001.png
Thank you, Jason – I really appreciate the quick response.

Alia, I’m copying you in here so you can see the communication strand. Please let me know if you need anything more from us to enact this request for City Council.

Best,
Jim
From: Jason Ledbetter <[email protected]>
Sent: Friday, May 3, 2024 11:13 AM
To: [email protected]
Subject: Re: Bicycle tour in Yreka in June
Jim,
I understand your perspective on the matter from your input below. The City of Yreka City Council creates the "laws" locally via ordinance that become part of the municode you can view online Code of Ordinances | Yreka, CA | Municode Library My job, along with staff, are to enforce the municode and daily operations based off that municode. Our understanding with our attorney firm is that our current municode requires a temporary use permit for this type of an event, I believe that is 16.45.010 C. I am not authorized to waive your fee on this item, but the City Council can waive your fee.

Last I spoke with Alia we were planning on taking your request to City Council to have your fee waived for the Temporary Use Permit (TUP).

In 2018 the City had a different administrative staff and different legal representation and may not have been following the requirements of their municode.

I can't tell you how the Council will vote on waiving your fees, but this is a very common thing we bring to them when someone would like their fees waived. As an example, at our 5.7.24 meeting we will have an event coordinator putting on a Civil War Reenactment on private property requesting the same fee waiver. This is just a normal part of our process and I suggest you advocate with Alia to request the fee waiver from the city council on the 5.21.24 meeting.

Yreka City Council Agenda
May 21, 2024

Page 126 of 129 ends

Thank you
Jason Ledbetter
City of Yreka | City Manager
701 4th Street, Yreka, Ca 96097
(530) 841-2386
From: [email protected] <[email protected]>
Sent: Friday, May 3, 2024 10:18 AM
To: Jason Ledbetter <[email protected]>
Subject: Bicycle tour in Yreka in June
Hi, Jason—
I’m following up on conversations we’ve had with Alia about our event in Yreka this summer. She has indicated that we’re required to have a city permit, and I’d like to ask you to reconsider that. (I called your office today, but didn’t realize the city offices aren’t open on Fridays.) I’m pretty sure you’ve got bigger things to work on, so I’ll keep it concise. Here are the reasons we’d like you to remove the permit requirement.

Our event is being held solely on school district property. It does not involve any city resources other than bike traffic on the streets, which we will mitigate by staying off main roads, providing our own professional signage and monitoring with support vehicles. In essence, we’re just riding out of town Sunday, June 23, early in the morning, and riding back in Saturday, June 29, mid-day.

This is not a public event. While we’re not putting up fences to keep people away (you should come by and say hi, have a cold beverage, join us for dinner ), it’s not “open to the public,” or selling admission or anything else besides our own T-shirts and such.

The school district has told us that no one using their grounds for an event has been required to have a city permit. I can’t verify that, but this requirement came as a surprise to them.

We’re a small nonprofit org (I’m the only full-time employee), but one of our missions is to enhance the communities we visit. We’re paying the school district $1,200 for site use, giving a $1,000 community grant to a local cause/project, and offering a fundraising opportunity for schoolkids to provide baggage transfer for our riders.

We had originally planned this tour for 2018, but we had to cancel it one week out because of the wildfires that year. We had not been required to have a city permit then.

We’re not trying to weasel out of anything; it’s that another nearly $1,000 for a permit makes a big impact on a small organization and budget if it’s not completely necessary.

Would you reconsider the permit requirement? I’m very glad to discuss this over the phone, and I’m Yreka City Council Agenda
May 21, 2024

Page 127 of 129 ends

also going to be in Yreka for a final event recon, and could meet with you or another city rep on the afternoon of Monday, May 13, or late morning on Thursday, May 16, if that would be helpful.

Thanks for your consideration, and best regards,
Jim
Yreka City Council Agenda
May 21, 2024

Page 128 of 129 ends

YREKA - JACKSON ST. ELEMENTARY
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N
KEYBAG Baggage Drop/LoadCMP Tent CampingCAT CateringCC Camp CentralCS Charging StationDIN Dining CanopiesDMP DumpsterLTP Long-Term ParkingMAS MassageMEC MechanicsPA PA System/TentT(#) Portable Toilets, by BankPRK UHaul/Toilet ParkingREG RegistrationRST Rest Stop Vehicle ParkingS/F Start/FinishSAG SAG/Staff Vehicle ParkingSHW Shower TrailerT&P Tent & PorterTOW Towel TruckWS Water Station W Water SourceP Power SourceH Hydrant
LTP
BAG
T&P
CMP
CMP
PW
W
W
PW
W
H
CC
PA
CS
DMP
T7
T4
WS
PRK
RST
S/F
SAG
T7 ____ ____ ____ PW(i) MEC W1 P1
TOW
------> ------> |
| | |V
REG
SHW
P(i)
PW(i)
P220(i)
W
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DMP
CAT
DIN
WS
NRV
Yreka City Council Agenda May 21, 2024

Page 129 of 129 ends

Yreka City CouncilMay 21, 2024

Yreka City Council
May 21, 2024