Agenda — Yreka City Council, July 16, 2024

Corey Middleton, Mayor
Paul McCoy, Mayor Pro tempore
Colleen Baker, Councilmember
Drake Davis, Councilmember
Duane Kegg, Councilmember
Jason Ledbetter, City Manager
Emily Aldrich, Finance Director
Matthew Bray, Public Works Director
John Elsnab, Human Resources Director
Mark Gilman, Police Chief
Andrew Jared, City Attorney
Jerry Lemos, Fire Chief
Juliana Lucchesi, Community Dev. Director
Cyndy Prohaska, City Clerk

YREKA CITY COUNCIL MEETING AGENDA
July 16, 2024
Closed Session: 5:30 PM
Regular Session: 6:30 PM
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA Phone 530-841-2386, Facsimile 530-842-4836, email: [email protected] Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.

The full agenda packet can be found on the City’s website at www.ci.yreka.ca.us/AgendaCenter. Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are available for public inspection 72 hours before each regularly scheduled meeting, and 24 hours before each special meeting, at the City Clerk’s office at City Hall, located at 701 4th St, Yreka, California during normal business hours. Any writing that is subject to disclosure that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at the City Clerk’s office during normal business hours.

Materials distributed to a majority of councilmembers less than 72 hours before a meeting will be available for public inspection on the City’s website at www.ci.yreka.ca.us/AgendaCenter.

Please note the following change to the City’s public comment procedures: Unless a Councilmember is participating in the meeting remotely pursuant to Government Code section 54953(f), remote public comment will not be accepted. Public comment may be provided in-person or via email, as set forth below.

Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments by 3:00 p.m. to the City Clerk prior to the meeting or to attend the meeting in person." Written comments will be distributed to the Councilmembers but will not be read aloud at the meeting.

NOTE: Councilmember Baker will be participating remotely (Gov. Code section 54953(f)(2)(A)(i), Just Cause, temporary mobility impairment). Public participation shall be allowed remotely via https://us02web.zoom.us/j/6194957056?omn=86771324351.

1. 5:30PM CALL TO ORDER:

2. PUBLIC COMMENT ON CLOSED SESSION:

3. CLOSED SESSION:

The City Council will recess to Closed Session to discuss the below item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced.

This meeting is being livestreamed and can be viewed on Siskiyou Media Council’s YouTube Channel https://www.youtube.com/channel/UCzx2GSYFCrgE5przvnzitXQ Yreka City Council Agenda
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a. Conference with real property negotiator (Govt C §54956.8) - Property: East corner of Campus Drive and Ranch Lane, Yreka, CA (APN 062-031-200-000) - Agency negotiator: City Manager, Jason Ledbetter
- Negotiating parties: Nor-Cal Products, Inc a California Domestic Corporation - Under negotiation: Price and Terms
b. Conference with legal with counsel – pending litigation (Govt C §54956.9(d)(1)) - Miners LLC v. Miner’s Hospitality LLC, et al
- Siskiyou County Case Number 24CV00784

4. 6:30PM CALL TO ORDER REGULAR SESSION AND PLEDGE OF ALLEGIANCE:

5. SPECIAL PRESENTATIONS AND/OR ANNOUNCEMENTS:

This time slot is for informational presentations, appointments, or awards to be presented by the City Council or to the City Council.

6. PUBLIC COMMENTS:

Public participation is welcomed and invited at all City Council meetings. This time is set aside for residents to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the Regular Agenda, please address the Council when that item is open for public comment.

The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks.

Councilmembers, when recognized by the Mayor, may ask clarifying questions of presenter but no action may be taken by the City Council during the public comment section of the meeting. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda.

This time is set aside for residents to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Agenda. If your comments concern an item listed under the Public Hearing or New Business sections of the Agenda, please address the Council when that item is open for public comment.
• Please speak into the microphone from the podium. The podium electronically adjusts up and down to accommodate speaker.
• Please state your name for the record prior to providing your comments. • Please address the Council as a whole.
• If you have documents to present, please provide a minimum of seven (7) copies. These become a public record.
• Please limit your remarks to five (5) minutes.
• Since Council is unable to take action on issues not on the agenda, your matter may be referred to staff for follow up or be placed on a future agenda.

The public comment period is not intended to be a “Question and Answer” period or conversations with the Council or City staff.

7. CONSENT AGENDA:

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a. Approval/ratification of payments issued from June 9, 2024, through June 22, 2024. b. Approval/ratification of payments issued from June 23, 2024, through July 6, 2024. c. Adoption of Resolution 2024-33 of the City Council of the City of Yreka Approving the Destruction of Certain City Records Identified by the Finance Director. d. Adoption of Resolution 2024-34 of the City Council of the City of Yreka Setting Forth the Appropriations Limit for the City of Yreka for Fiscal Year 2024-2025. e. Approval of Minutes of the Regular Meeting held June 18, 2024. f. Approval of Minutes of the Special Meeting held July 11, 2024. g. Adoption of Resolution 2024-35 of the City Council of the City of Yreka Approving the Agreement for Services between the City of Yreka and Q Consulting Group and Authorize the City Manager to Execute the Necessary Agreements for the Compensations Study. h. Approve the Transportation Claim for the Local Transportation Fund for Fiscal Year 2024/2025 and Authorize the Mayor to Sign the Claim on Behalf of the City.

Recommended City Council Action: Motion to Adopt the Consent Agenda of the City Council of the City of Yreka as presented.

8. OLD BUSINESS:

Municipal Projects Manager
a. Agenda Title: Second Reading of an Ordinance to Provide Informal Bidding Procedures Pursuant to CUPCCA; and Finding Such Action Exempt from CEQA.

On June 18, 2024, staff recommended adoption of Uniform Public Construction Cost Accounting Act (CUPCCA). The City Council adopted a resolution electing to adopt CUPCCA and approved for first reading an ordinance adding section 3.60 (“Public Works Contracts”) to the Yreka Municipal Code to provide informal bidding procedures under the California Uniform Public Construction Cost Accounting Act.

Recommended City Council Action: Approve Second Reading and Adopt an Ordinance Chapter

3.60 to the Yreka Municipal Code addressing Uniform Construction Cost Accounting Procedures; and Finding such action exempt from the California Environmental Quality Act (CEQA)

9. PUBLIC HEARINGS: (none)
Public Hearing Protocol:
i. Mayor will describe the purpose of the Public Hearing. ii. City Staff will provide the Staff Report.
iii. City Staff will respond to questions from the City Council. iv. Mayor will open the Public Hearing.
v. Public wanting to comment will come to the podium, provide the City Clerk with their name and address, and provide their comments.
vi. Mayor will close the Public Hearing.
vii. City Council will deliberate and act on the item.

10. NEW BUSINESS:

Planning Manager
a. Agenda Title: Request for Donation for the Kiwanis Easter Egg Hunt.

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Steven Mains, on behalf of Kiwanis Club of the Siskiyous, has requested a $750 donation from the City of Yreka for the annual Kiwanis Easter Egg Hunt. The proposed date for the event is Saturday, April 19, 2025, and the proposed location is City/Miner Street Park.

Recommended / Possible City Council Action: Motion to direct the City Manager to Authorize a $750 donation to the Kiwanis Easter Egg Hunt.

11. CITY MANAGER/STAFF REPORTS:

City Manager and Staff may make brief announcements or reports at this time.

12. MAYOR/COUNCILMEMBERS REPORTS, STATEMENTS AND REQUESTS:

AB 1234* Conference and Meeting Report (verbal, if any) *(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) Members of the Council may make brief announcements, reports, or request staff to report to the Council on any matter at a subsequent meeting.

13. ADJOURNMENT:

In compliance with the requirements of the Brown Act, notice of this meeting has been posted in a publicly accessible place, 72 hours in advance of the meeting.

Public Hearings: If you wish to challenge in court any of the matters on an agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. Any person seeking to challenge a City Council decision made as a result of a proceeding in which by law a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that action 90 days following the date on which the decision becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure 1094.6 to determine how to calculate when a decision becomes “final.”
"CHALLENGING DECISIONS OF CITY ENTITIES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of Yreka is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing. If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Yreka, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies." The City of Yreka does not discriminate on the basis of race, color, national origin, religion, age, gender, sexual orientation, disability, or any other legally protected classes in employment or provision of services. In compliance with the Americans with Disabilities Act, those requiring accommodations for this meeting should notify the City Clerk 48 hours prior to the meeting at (530) 841-2386 or by notifying the Clerk at [email protected].

AFFIDAVIT OF NOTIFICATION AND POSTING

STATE OF CALIFORNIA)

COUNTY OF SISKIYOU) SS
Yreka City Council Agenda
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CITY OF YREKA)
I, Cyndy Prohaska, City Clerk for the City of Yreka, hereby declare under penalty of perjury that a copy of the above Agenda of the Regular Meeting of the City Council of the City of Yreka, California, was delivered and/or notice by email not less than 72 hours, before the hour of 5:30PM on July 16, 2024 to the members of the governing agency, and caused the agenda to be posted on the City’s website at www.ci.yreka.ca.us and posted at Yreka City Hall, 701 Fourth St., Yreka, California. /s/: Cyndy Prohaska
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CITY OF YREKA

CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
Prepared by: Emily Aldrich, Finance Director
Agenda title: Adopt a Resolution of the City Council of the City of Yreka Approving the Destruction of Certain City Records Identified by the Finance Director
Meeting date: July 16, 2024
Discussion:

Itemized below are records that the Finance Director has identified for destruction.

Records containing confidential data, such as payroll information, will be shredded by an appropriate vendor or organization. The California Secretary of State has issued guidelines for records destruction, and the City is generally more conservative in its records retention destruction. Those guidelines can be found online, http://archives.cdn.sos.ca.gov/local-gov-program/pdf/records-management-8.pdf .

And though, the City could adopt a blanket policy of following the Secretary of State guidelines, it is the Finance Director’s preference to annually request the City Council’s authority to destroy such records.

Identified records, where the Finance Director is requesting destruction:
• Accounts Payable: Records older than July 1, 2017, includes copies of invoices, checks and AP batch reports.
• Cash Receipts: Cash receipt daily batches older than July 1, 2017, includes copies of daily detail and summary ledger reports, and cash receipt for utility billing (water, sewer and landfill), building permits, animal and business licenses, and all other cash receipts received by the City.
• Payroll records: Payroll timecards, payroll bi-weekly cycle reports, registers and other payroll related and timecard processing information older than July 1, 2017. • Payroll annual and quarterly registers: Quarterly summary reports older than December 31, 2014, includes quarterly tax and gross wages summaries. • General ledger reports: Detail ledger listing of transactions, includes various sorts, periods and aggregations, older than July 1, 2017. Ledger data active and retained electronically on database server through 2010. Does not include summary trial balances.

Note that the trial balance, the permanent records of City’s total transactions for a fiscal year are being retained, however detail transaction records that arrive at those balances are being identified for destruction.
• General ledger journal entries: Journal entry posting of adjustments to the general ledger older than July 1, 2017, does not include sub ledger interface posting from payroll, accounts payable, accounts receivable, cash receipts, utility billing, dog and business licensing.

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• Electronic backup media: Historical backup tapes and diskettes data from legacy financial systems, where restoration tape drives are no longer in place, or active, and where software updates have made the data obsolete to restore. • Bank reconciliation: Bank statements, detail reconciliation work papers, cancelled checks and treasurer’s monthly and quarterly reports older than July 1, 2017. • Dog license: Dog license records older than July 1, 2017, includes receipts, registration tickets, sub ledger registers list, billing and adjustments batches pertaining to dog licensing
• Business license: Business license records older than July 1, 2017, includes receipts, registration tickets, sub ledger registers list, billing and adjustments batches pertaining to business licensing
• Water Accounts: Billing registers, customer correspondences, and other collection related information older than July 1, 2017
• Accounts Receivable: Invoice registers, collection receipts, aging lists and customer correspondences older than July 1, 2017; receivable collections includes landfill invoicing records and TOT tax records.

Fiscal Impact:

Estimated $200 for destruction of confidential information, in departmental budget.

Recommendation and Requested Action:

Adopt Resolution 2024-33 of the City Council of the City of Yreka approving the Destruction of Certain City Records Identified by the Finance Director Yreka City Council Agenda
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RESOLUTION NO. 2024-33

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA

APPROVING THE DESTRUCTION OF CERTAIN CITY RECORDS IDENTIFIED BY

THE FINANCE DIRECTOR
WHEREAS, the Finance Director has requested destruction of certain City documents and records, as hereinafter set forth; and
WHEREAS, the destruction of said records is consented to by the City Attorney; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Yreka as follows:

SECTION 1: The Finance Director is hereby authorized to destroy the following records:

Accounts Payable: Records older than July 1, 2017, includes copies of invoices, checks and accounts payable batch reports.

Cash Receipts: Cash receipt daily batches older than July 1, 2017, includes copies of daily detail and summary ledger reports, and cash receipts for utility billing (water, sewer and landfill), building permits, animal and business licenses, and all other cash receipts received by the City.

Payroll records: Payroll timecards, payroll bi-weekly cycle reports, registers and other payroll related and timecard processing information older than July 1, 2017.

Payroll annual and quarterly registers: Quarterly summary reports older than December 31, 2014, includes quarterly tax and gross wages summaries.

General ledger reports: Detail ledger listing of transactions, includes various sorts, periods and aggregations, older than July 1, 2016. Ledger data is active and retained electronically on the City’s ERP database, Accela since July 2017.

General ledger journal entries: Journal entry posting of adjustments to the general ledger older than July 1, 2017, does not include subledger interface posting from payroll, accounts payable, accounts receivable, cash receipts, utility billing, animal and business licensing.

Electronic backup media: Historical backup tapes and diskettes data from legacy financial systems, and or restoration tape drives where those systems are no longer in place, or active, and where software updates have made the backup data obsolete to restore.

Bank reconciliation: Bank statements, detail reconciliation work papers, cancelled checks, and treasurer’s monthly and quarterly reports older than July 1, 2017.

Dog license: Dog license records older than July 1, 2017, includes receipts, registration tickets, Yreka City Council Agenda
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sub-ledger registers list, billing and adjustments batches pertaining to dog licensing.

Business license: Business license records older than July 1, 2017, includes receipts, registration tickets, sub-ledger registers list, billing and adjustments batches pertaining to business licensing.

Water Accounts: Billing registers, customer correspondences, and other collection related information older than July 1, 2017.

Accounts Receivable: Invoice registers, collection receipts, aging lists and customer correspondences older than July 1, 2017; receivable collection includes landfill invoicing records and TOT tax records.

SECTION 2: The City Council hereby expressly determines that said records are no longer required and that the same have no historical value.

SECTION 3: In the event that any of the records referred to above include records affecting title to real property or liens upon real property, court records, records required to be kept by statute, records less than two years old, video or audio recordings that are evidence in any claim or pending litigation, or the minutes, ordinances or resolutions of the City Council or any City board or commission, those records shall be retained and are not authorized to be destroyed.

SECTION 4: The City Finance Director, City Treasurer and City Manager agrees that the proposed destruction are no longer needed and have no historical value presently known or appreciated by city staff.

SECTION 5: The City Attorney consents lo the destruction of the Records; and SECTION 6: The City Council hereby expressly determines that said records are no longer required and may be destroyed.

PASSED AND ADOPTED First day of July 16 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Corey Middleton, Mayor
Consent is hereby given to the form and
content of the foregoing Resolution
Andrew Jared, City Attorney
ATTEST:

Cyndy Prohaska, City Clerk
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CITY OF YREKA

CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
Prepared by: Emily Aldrich, Finance Director
Agenda title: Adopt Resolution 2024-34 Setting Forth the Appropriations Limit for the City of Yreka for Fiscal Year 2024-2025
Meeting date: July 16, 2024
Discussion:

Article XIIIB of the California Constitution (Article 4) and related implementing legislation provide for an annual "appropriations limit" for each entity of local government and require the governing body of each local jurisdiction to establish its appropriation limit by resolution each year.

The appropriation limit does not apply to the entire City budget but only to the appropriation of "proceeds of taxes" in the City's "general government" type funds.

From 1980-81 to 1989-90, each year's appropriation limit was based on the previous year's limit, multiplied by the percentage change in population and the percentage change in the United States Consumer Price Index or the change in California per capita income, whichever was less. Proposition 111, which was approved by the voters in June 1990, amended the factors used in the calculation of each year's limit. The factors to be used now are:

Population Factor - At the City's option, either the annual change in City or County population.

Price Factor - At the City's option, either the change in California per capita income or increase in non-residential assessed valuation due to new construction.

The formula to be used in calculating the growth rate is:
% change in population + 100.00
100
times either
% change in per capita income + 100.00
100.00
or
Change in non-residential assessments + 100.00
100.00
The resultant rate times the previous appropriation limit equals the new appropriation limit.

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Both the California per capita personal income price factor and the population percentage change factors are provided by the State Department of Finance (DOF) to local jurisdictions each year. Population percentage change factors estimate changes in the City’s population between January of the previous fiscal year and January of the current fiscal year. These numbers provide the factor to be used in the City’s calculation of the Gann limit.

In April 2024, the State Department of Finance notified each city of the population changes and the per capita personal income factor to be used in determining appropriation limits.

The Finance Director, using the change in per capita income method, has made the following calculation as applied to the City of Yreka for 2024-25 is: The population at January 1 of the previous year compared to January 1, 2024 (DOF Estimates 7,8025) is a

0.19% decrease. The increase in the California per Capita Income for 2024-25 is 3.62% The factor for determining the year-to-year increase computed as:
-0.19 + 100.00 x 3.62 + 100.00 = 1.03423122
100.00 100.00
Applying this year’s factor of 1.03423122 to last year’s limit of $22,520,293, the Gann limit for Fiscal Year 2024-25 is $23,291,190. With appropriations subject to the limit totaling approximately $10,187,767, the City of Yreka is not at risk of exceeding the Gann limit.

Fiscal Impact:

The Gann Limit sets to restrict budgeting expenditures by subjecting an appropriations limit to no more than $23,291,190. The City is budgeting $10,187,767 for expenditures that are subject to the appropriations limit. The City is not at risk of exceeding the limit.

Recommendation and Requested Action:

Adopt Resolution 2024-34 Setting Forth the Appropriations Limit for the City of Yreka for the Fiscal Year 2024-2025.

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RESOLUTION NO. 2024-34

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA

SETTING FORTH THE APPROPRIATIONS LIMIT FOR THE
CITY OF YREKA FOR FISCAL YEAR 2024-2025
WHEREAS, Article XIII B of the Constitution of the State of California as implemented by SB 1352 of 1980 and amended by Proposition 111 of 1990 specifies that the total annual appropriations limit of the City shall be adjusted for the change in population and the change in cost of living; and WHEREAS, the California State Department of Finance has provided the population estimate for the City of Yreka as of January 1, 2024; to be 7,805 and WHEREAS, the California State Department of Finance has provided the annual percentage change population estimate for the City of Yreka, a decrease of

0.19%, and the change in the California per capita personal income, an increase of

3.62%.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Yreka that it does determine that the appropriations limit for Fiscal Year Ending June 30, 2023 is $23,291,190. Appropriations subject to the Gann Limit are $10,187,767.

Passed and adopted this 16th day of July 2024, by the following vote:

AYES:

NAYS:

ABSENT: _________________________
Corey Middleton, Mayor
Approved as to content: ATTEST:
_________________________ _________________________
Emily Aldrich, Finance Director Cyndy Prohaska, City Clerk Yreka City Council Agenda
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Corey Middleton, Mayor
Paul McCoy, Mayor Pro tempore
Colleen Baker, Councilmember
Drake Davis, Councilmember
Duane Kegg, Councilmember
Jason Ledbetter, City Manager
Rhetta Hogan, Asst. City Manager
Emily Aldrich, Finance Director
Matthew Bray, Public Works Director
John Elsnab, Human Resources Director
Mark Gilman, Police Chief
Andrew Jared, City Attorney
Jerry Lemos, Fire Chief
Juliana Lucchesi, Community Dev. Director
Cyndy Prohaska, City Clerk

YREKA CITY COUNCIL MEETING MINUTES
June 18, 2024
Closed Session: 5:30 PM
Regular Session: 6:30 PM
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA Phone 530-841-2386, Facsimile 530-842-4836, email: [email protected] Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.

The full agenda packet can be found on the City’s website at www.ci.yreka.ca.us/AgendaCenter. Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are available for public inspection 72 hours before each regularly scheduled meeting at the City Clerk’s office at City Hall, located at 701 4th St, Yreka, California during normal business hours. Any writing that is subject to disclosure that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at the City Clerk’s office during normal business hours.

Materials distributed to a majority of councilmembers less than 72 hours before a meeting will be available for public inspection on the City’s website at www.ci.yreka.ca.us/AgendaCenter.

Please note the following change to the City’s public comment procedures: Unless a Councilmember is participating in the meeting remotely pursuant to AB 2449, remote public comment will not be accepted.

Public comment may be provided in-person or via email, as set forth below. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments by 3:00 p.m. to the City Clerk prior to the meeting or to attend the meeting in person." Written comments will be distributed to the Councilmembers but will not be read aloud at the meeting.

1. 5:30PM CALL TO ORDER:

The meeting was called to order at 5:30 pm

2. PUBLIC COMMENT ON CLOSED SESSION:

No public comment was received.

3. CLOSED SESSION:

The City Council will recess to Closed Session to discuss the below item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced. a. Conference with real property negotiator (Govt C §54956.8) This meeting is being livestreamed and can be viewed on Siskiyou Media Council’s YouTube Channel https://www.youtube.com/channel/UCzx2GSYFCrgE5przvnzitXQ Yreka City Council Agenda
July 16, 2024

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- Property: 19817 Iron Gate Lake Road, Hornbrook, CA (APN 004-370-030-000) - Agency negotiator: City Manager, Jason Ledbetter
- Negotiating parties: PacifiCorp
- Under negotiation: Price and Terms

4. 6:30PM CALL TO ORDER REGULAR SESSION AND PLEDGE OF ALLEGIANCE:

The meeting was called to order at 6:34 pm.

There was no reportable action in closed session.

5. SPECIAL PRESENTATIONS AND/OR ANNOUNCEMENTS:

This time slot is for informational presentations, appointments, or awards to be presented by the City Council or to the City Council.

PacifiCorp – Jill Drinkwater

6. PUBLIC COMMENTS:

The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks.

The public comment period is not intended to be a “Question and Answer” period or conversations with the Council or City staff.

Public comment was received by: Dawnmarie Autry

7. CONSENT AGENDA:

Yreka City Council Agenda
July 16, 2024

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All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, a. Approval/ratification of payments issued from May 26, 2024, through June 8, 2024. b. Cash Balances, Budget to Actual and Fiscal Performance Reports for May 31, 2024. c. Approval of Minutes for the Special Meeting held May 30, 2024 d. Approval of Minutes of the Regular Meeting held June 4, 2024. e. Approval of Minutes for the Special Meeting held June 11, 2024. f. Adoption of Resolution 2024-30 of the City Council of the City of Yreka Approving and Adopting an Updated Comprehensive Pay Schedule for All Full Time Employees, Part Time Employees, and Elected Officials in Accordance with CalPERS Guidelines. g. Appointment of Emily Aldrich to the position of City Treasurer. h. Adoption of Resolution 2024-31 of the City Council of the City of Yreka Adopting CEQA Addendum #1 for the Negative Declaration of the Fall Creek Water Permit Extension (State Clearinghouse number 2012032053)
Recommended City Council Action: Motion to Adopt the Consent Agenda of the City Council of the City of Yreka as presented.

Motion to Adopt the Consent Agenda items 7a, 7b, 7c, 7d, 7e, 7f, and 7h modifying item 7h to state the year 20-42 instead of 20-32 of the City Council of the City of Yreka as presented.

MOTIONED: Councilmember Kegg
SECOND: Councilmember McCoy
AYES: Councilmembers McCoy, Middleton, Davis, Baker & Kegg The motion passes.

Public comment was received by Dawnmarie Autry and Lorenzo Love for Consent Agenda Item 7g.

Motion to Adopt Consent Agenda item 7g of the City Council of the City of Yreka as presented.

MOTIONED: Councilmember Davis
SECOND: Councilmember Baker
AYES: Councilmembers McCoy, Middleton, Davis, Baker & Kegg The motion passes.

8. OLD BUSINESS: (none)

Yreka City Council Agenda
July 16, 2024

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10. NEW BUSINESS:

Municipal Projects Manager
a. Agenda Title: Resolution to Adopt California Uniform Public Construction Cost Accounting (CUPCCA) Procedures; Introduction and First Reading of an Ordinance to Provide Informal Bidding Procedures Pursuant to CUPCCA; and Finding Such Action Exempt from CEQA The City of Yreka has determined adoption of the resolution to be a public benefit from the raised forced account limit and the informal bidding procedures for public projects and maintenance work, as more projects are completed in a timely manner because of the streamlined awards process and the reduction in paperwork related to advertising and report filing.

Recommended City Council Action: Motion to

1. Adopt Resolution 2024-32 Electing to Adopt the Uniform Public Construction Cost Accounting Act (CUPCCA) Procedures;

2. Introduce for First Reading an Ordinance Adding Chapter 3.60 to the Yreka Municipal Code addressing Uniform Construction Cost Accounting Procedures;

3. Finding such action exempt from the California Environmental Quality Act (CEQA).

No public comment was received.

Motion to Adopt Resolution 2024-32 Electing to Adopt the Uniform Public Construction Cost Accounting Act (CUPCCA) Procedures, Introduce for First Reading an Ordinance Adding Chapter

3.60 to the Yreka Municipal Code addressing Uniform Construction Account Procedures, and Finding such action exempt from the California Environmental Quality Act (CEQA).

MOTIONED: Councilmember Kegg
SECOND: Councilmember McCoy
AYES: Councilmembers McCoy, Middleton, Davis, Baker & Kegg The motion passes.

Planning Manager
b. Agenda Title: Request for Fee Waivers for an Encroachment Permit, Permissive Business License, and the City Stage for the Special Event Known as the “Yreka Holiday Parade”.

Brian Favero (Event Sponsor), on behalf of the Yreka Elks Lodge #1980, has submitted a letter of request, attached hereto as “Attachment A”, for a $7,500 stipend to manage the Special Event known as the “Yreka Holiday Parade”. The Parade will take place Saturday, November 30, 2024. The Event Sponsor requests fee waivers for an Encroachment Permit, Permissive Business License, and the City Stage in conjunction with the event.

Recommended / Possible City Council Action: Motion to direct the City Manager to waive fees for an Encroachment Permit, Permissive Business License, and the City Stage for the Special Event known as the “Yreka Holiday Parade”.

Public comment was received by Dawnmarie Autry.

Motion to direct the City Manager to waive fees for an Encroachment Permit, Permissive Business License, the City Stage, and for a $7,500 stipend to manage the Special Event Known as the “Yreka Holiday Parade”.

Yreka City Council Agenda
July 16, 2024

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MOTIONED: Councilmember Davis
SECOND: Councilmember Middleton
AYES: Councilmember Davis, Kegg & Middleton
NO’s: Councilmember Baker and McCoy
The motion passes.
c. Agenda Title: Request for Fee Waivers for a Permissive Business License and Use of the City Stage for the Special Event Known as the “National Night Out” Jess Harris (Event Sponsor) has requested fee waivers for a Permissive Business License and the use of the City Stage for the Special Event Known as “National Night Out”. The proposed date for the event is Tuesday, August 6, 2024, and the proposed location is downtown Miner Street.

Recommended / Possible City Council Action: Motion to direct the City Manager to Waive Fees for a Permissive Business License, and Use of the City Stage for the Special Event known as the “National Night Out”.

No public comment was received.

Motion to direct the City Manager to Waive Fees for a Permissive Business License, and Use of the City Stage for the Special Event known as the “National Night Out”.

MOTIONED: Councilmember Kegg
SECOND: Councilmember Middleton
AYES: Councilmember Baker, Davis, Kegg, McCoy & Middleton The motion passes.

City Manager
d. Agenda Title: Review and Discussion of the Remaining 2024 Regular City Council Meeting Dates.

At the December 5, 2023, regular city council meeting, Resolution 2023-54 was adopted approving the 2024 meeting calendar for the regular city council meetings. Individual Councilmembers have expressed interest in verifying the remaining dates or making modifications to the remaining dates.

The remaining dates for regularly scheduled City of Yreka City Council meetings are as follows, July 2 & 16; August 6 & 20; September 3 & 17; October 1 & 15; November 5 & 19; December 3 & 17.

Recommended / Possible City Council Action: No action is needed to keep the schedule as is. If changes are desired, a motion to modify the remaining City of Yreka City Council Meeting Dates with the cancellation of the following Regularly Scheduled City Council Meeting(s)_______.

No public comment was received.

Motion to modify the remaining City of Yreka City Council Meeting Dates with the cancellation of the following regularly scheduled City Council Meetings: July 2, 2024, September 3, 2024, and November 5, 2024.

MOTIONED: Councilmember McCoy
SECOND: Councilmember Kegg
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AYES: Councilmember McCoy, Kegg, Baker, Davis & Middleton The motion passes.

11. CITY MANAGER/STAFF REPORTS:

City Manager Jason Ledbetter gave an update.

Director of Public Works Matthew Bray gave an update.

Police Chief Mark Gilman gave an update.

12. MAYOR/COUNCILMEMBERS REPORTS, STATEMENTS AND REQUESTS:

Councilmember Kegg: Gave an update on C2C and the pallet shelter.

Councilmember Baker: Gave an update.

Councilmember Davis: Gave an update.

Councilmember Middleton: Gave an update.

13. ADJOURNMENT:

The meeting was adjourned at 8:41pm.
____________________________
Corey Middleton, Mayor
Minutes approved by City Council
Motion on July 16, 2024
__________________________
Cyndy Prohaska, City Clerk
Yreka City Council Agenda
July 16, 2024

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YREKA CITY COUNCIL SPECIAL MEETING MINUTES
Thursday, July 11, 2024, at 4:00 PM
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA 96097 Phone 530-841-2386, Facsimile 530-842-4836, email: [email protected] Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.

Materials distributed to a majority of councilmembers less than 72 hours before a meeting will be available for public inspection on the City’s website at www.ci.yreka.ca.us/AgendaCenter.

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

The meeting was called to order at 4:06 pm.

2. PUBLIC COMMENT:

Public participation is limited to those items listed on the agenda.

If your comments do not concern an item listed on this Agenda, please address the City Council at the next regular meeting.

The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks.

Yreka City Council Agenda
July 16, 2024

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Councilmembers, when recognized by the Mayor, may ask questions of presenter but no action may be taken by the City Council during the public comment section of the meeting. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. • Please speak into the microphone from the podium. The podium electronically adjusts up and down to accommodate speaker.
• Please state your name for the record prior to providing your comments. • Please address the Council as a whole.
• If you have documents to present, please provide a minimum of seven (7) copies. These become a public record.
• Please limit your remarks to five (5) minutes.
• Since Council is unable to take action on issues not on the agenda, your matter may be referred to staff for follow up or be placed on a future agenda.

Public comment period is not intended to be a “Question and Answer” period or conversations with the Council or City staff.

No public comment was received.

3. CLOSED SESSION:

The City Council will recess to Closed Session to discuss the following item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced:
a. Conference with legal counsel – anticipated litigation (Govt C §54956.9(d)(4)) - Number of cases: 1

4. RETURN TO OPEN SESSION:

Announcement of any action taken by the City Council in Closed Session required by the Ralph M. Brown Act. (Government Code § 54950 et. seq.)
Open session reconvened at 6:38 pm
There was no reportable action.

5. ADJOURNMENT:

The meeting was adjourned at 6:38 pm
____________________________
Corey Middleton, Mayor
Minutes approved by City Council
Motion on July 16, 2024
__________________________
Cyndy Prohaska, City Clerk
Yreka City Council Agenda
July 16, 2024

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CITY COUNCIL AGENDA MEMORANDUM
TO: Yreka City Council
FROM:

PREPARED BY:

Jason Ledbetter, City Manager
John Elsnab, Human Resources Director
AGENDA TITLE: Discussion/Possible Action – Adopt a Resolution by the City Council of the City of Yreka Approving the Agreement for Services Between the City of Yreka and Q Consulting Group and Authorize the City Manager to Execute the Necessary Agreements for the Compensations Study
MEETING DATE: July 16, 2024
Discussion:

On February 20, 2024, the City Council authorized City staff to publish a Request for Proposal (RFP) and appropriate funds for $40,000 to conduct a compensation study for the City of Yreka. The RFP submittal date was June 14, 2024, and the City received seven proposals from solicited firms.

Upon review of the proposals submitted along with references, staff has determined Q Consulting Group to be the best fit and most qualified consultant to perform the compensation study under the evaluation criteria. This particular compensation study will also be performed for selected full-time job classifications in preparation for 2025 bargaining.

Staff recommends accepting the proposal for Q Consulting Group as a qualified respondent to the City RFP and appropriate $42,000 to conduct the services. The professional services agreement has also been approved by the City Attorney.

Fiscal Impact:

The fiscal impact is estimated not to exceed $42,000.

Recommendation and Requested Action:

Adopt a resolution by the City Council of the City of Yreka giving the City Manager the Authority to execute the necessary agreements with Q Consulting Group for the compensation study.

Approved by: __________________________________
Jason Ledbetter, City Manager
Attachments: Proposal from Q Consulting Group
Yreka City Council Agenda
July 16, 2024

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Angelique Jarvis
Ph: 916-995-7079 | [email protected]
2504 Meadowlark Circle
West Sacramento, CA 95691
Q Consulting Group
Dear City of Yreka,
We appreciate the opportunity to respond to your Request for Proposal (RFP) for the City of Yreka Compensation Study. We are thrilled about the possibility of working work with the City of Yreka and believe that our qualifications make us the ideal partner for your project.

Q Consulting Group is committed to delivering results that exceed our client’s expectations. We believe that effective communication and collaboration are crucial to a project’s success, and we are dedicated to working closely with you to ensure the compensation survey is tailored to the needs of the City.

Having worked with the City and County of San Francisco, City of Merced, the County of Sacramento, and the County of Santa Clara, among others, we believe Q Consulting Group will provide the highest level of service and value to reach the goals for the compensation survey for the City of Yreka.

Thank you for your consideration and we look forward to discussing our proposal with you in further detail.

Sincerely,
Angelique Jarvis
Yreka City Council Agenda
July 16, 2024

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Angelique Jarvis
Ph: 916-995-7079 | [email protected]
2504 Meadowlark Circle
West Sacramento, CA 95691
Q Consulting Group
Executive Summary
The goals for the City of Yreka is to attract new candidates to the city, retain talented employees through growth, incentives, and remain competitive in its market through wages and benefits. The total compensation survey will assist the city in determining how they compare to their market, which positions are below or above the market, and establish justifiable pay differential between job classes.

The survey will compare the City of Yreka to seven comparable cities and counties in the surrounding areas. There are four bargaining units to be included in the survey, including, Yreka Employee Association (YEA), Yreka Peace Officer Association (YPOA), Yreka Management Employee Unit (YMEU), and Unrepresented Employees (UE), as well as the position of City Manager. The total compensation survey will provide the city with top step salary, various incentives like education, certifications, and industry standard qualifications, POST for law enforcement, retirement, and benefits.

Our goal at Q Consulting Group is to help prepare the City of Yreka with a survey that will visualize each of the surveyed positions in a concise way to meet the goals and objectives of the city before going into negotiations.

Yreka City Council Agenda
July 16, 2024

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Police Officer
City of Merced
Effective:7/1/2024
City of Merced $ 8,011.66 $ 200.00 $ 200.00 - 13.00% $ (1,093.52) $ 87.49 $ 1,701.26 $ Inc w/ dental 151.22 $ 9,258.11 City of Atwater $ 7,392.30 $ Inc w/ Edu 369.61 $ 369.61 13.75% $ (1,118.08) $ 1,823.35 - $ - - $ 8,836.79 City of Fresno $ 9,322.00 $ 466.10 $ 838.98 - 12.00% $ (1,275.25) $ 108.33 $ 2,000.00 - - $ 11,460.16 City of Los Banos $ 8,564.00 $ 225.00 $ 400.00 - 14.50% $ (1,332.41) $ 1,761.08 - $ - - $ 9,617.68 City of Modesto $ 9,267.44 $ 370.70 $ 1,112.09 - 14.25% $ (1,531.91) $ 101.67 $ 1,958.00 - - $ 11,277.99 County of Fresno $ 9,312.33 - $ 744.99 $ 465.62 13.19% $ (1,387.98) $ 83.33 $ 1,356.00 - - $ 10,574.29 County of Merced $ 8,320.00 - $ 832.00 - 11.36% $ (1,039.67) $ 75.00 $ 1,650.00 $ 77.18 $ 15.42 $ 9,929.93 County of Stanislaus $ 8,649.33 - $ 432.47 $ 864.93 12.36% $ (1,229.42) $ 101.67 $ 2,233.00 $ 87.00 $ 16.00 $ 11,154.98 UC Merced $ 8,392.80 $ 300.00 $ 839.28 $ 335.71 9.00% $ (888.10) $ 100.00 $ 1,692.33 $ 82.09 $ 15.71 $ 10,869.82 Mean $ 8,652.53 $ 346.28 $ 742.83 $ 508.97 12.55% $ 1,225.35 $ 71.25 $ 1,809.22 $ 82.09 $ 15.71 $ 10,465.21 Difference -8.00% -73.14% -271.41% 212.06% 18.56% -13.04% Median $ 8,606.67 $ 369.61 $ 832.00 $ 417.62 12.78% $ 1,252.33 $ 91.67 $ 1,792.21 $ 82.09 $ 15.71 $ 10,722.06 Difference -7.43% -84.81% -316.00% 214.52% -4.77% -15.81% City of Merced $ 9,219.02 $ 200.00 $ 200.00 - 13.00% $ (1,093.52) $ 87.49 $ 1,701.26 $ Inc w/ dental 10,465.47 151.22 $

15.07% 0.00%
City of Merced $ 9,475.39 $ 200.00 $ 200.00 - 13.00% $ (1,093.52) $ 87.49 $ 1,701.26 $ Inc w/ dental 10,721.84 151.22 $

18.27% 0.00%
Uniform
Allowance
Projected raise based on Mean
Projected raise based on Median
Total
Compensation
Surveyed Agency Top Step Salary Max Education POST Incentive Max Longevity EE Retirement
Contribution
Retirement
Amount
Medical
(EE + dep)
Dental Vision
Yreka City Council Agenda
[email protected]
July 16, 2024

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Police Officer
City of Merced
Effective:7/1/2024
City of Merced Senior Police Officer POA 6/30/2024 8,011.66 $ $ 7,405.63 $ 9,258.11 City of Atwater Police Officer APOA 6/30/2027 7,392.30 $ $ 7,013.44 $ 8,836.79 City of Fresno Police Officer FPOA 6/16/2024 9,322.00 $ $ 9,460.16 $ 11,460.16 City of Los Banos Police Officer LBPOA 6/30/2024 8,564.00 $ $ 7,856.60 $ 9,617.68 City of Modesto Police Officer MPOA 6/30/2027 9,267.44 $ $ 9,319.99 $ 11,277.99 County of Fresno Deputy Sheriff FDSA 1/5/2025 9,312.33 $ $ 9,218.29 $ 10,574.29 County of Merced Deputy Sheriff/Coroner II DSA Unit 10 6/30/2024 8,320.00 $ $ 8,187.33 $ 9,929.93 County of Stanislaus Deputy Sheriff SSDA 12/31/2024 8,649.33 $ $ 8,818.98 $ 11,154.98 UC Merced Police Officer FUPOA 6/30/2026 8,392.80 $ $ 9,079.69 $ 10,869.82 Total
Compensation
Surveyed Agency Classification
Bargaining
Unit
MOU
Expiration
Top Step Salary
+ Incentives &
Retirement
$-
$2,000.00
$4,000.00
$6,000.00
$8,000.00
$10,000.00
$12,000.00
$14,000.00
City of
Merced
City of
Atwater
City of
Fresno
City of Los
Banos
City of
Modesto
County of
Fresno
County of
Merced
County of
Stanislaus
UC Merced
Top Step vs Total Comp
Top Step Total Compensation
Yreka City Council Agenda
[email protected]
July 16, 2024

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Sergeants
City of Merced
Effective:7/1/2024
City of Merced $ 9,729.07 $ 200.00 $ 200.00 $ 486.45 13.00% $ (1,316.78) $ 1,684.68 87.49 $ $ Inc w/ dental 11,224.43 153.52 $ City of Atwater $ 9,724.59 $ Inc. 486.23 $ 486.23 13.75% $ pro (1,470.84) $ 1,823.35 - - $ 11,049.55 City of Fresno $ 11,234.00 $ 561.70 $ 1,011.06 - 12.00% $ (1,536.81) $ 108.33 $ 2,000.00 - - $ 13,378.28 City of Los Banos $ 11,415.00 $ 225.00 $ 275.00 - 14.50% $ pro (1,727.68) $ 1,761.08 - - $ 11,948.41 City of Modesto $ 10,710.70 $ 160.66 $ 1,285.28 - 14.25% $ (1,732.32) $ 101.67 $ 1,958.00 - - $ 12,483.99 County of Fresno $ 9,953.67 - $ 796.29 $ 497.68 13.19% $ (1,483.56) $ 1,469.00 83.33 $ - - $ 11,316.41 County of Merced $ 9,588.80 - $ 479.44 $ 958.88 11.36% $ (1,252.68) $ 1,650.00 75.00 $ $ 77.18 $ 15.42 $ 11,592.04 County of Stanislaus $ 9,985.73 - $ 1,148.36 - 12.36% $ (1,376.17) $ 130.83 $ 2,233.00 $ 87.00 $ 16.00 $ 12,224.75 UC Merced $ 11,145.33 $ 300.00 $ 1,114.53 $ 445.81 9.00% $ (1,170.51) $ 100.00 $ 1,692.33 $ 82.09 $ 15.71 $ 13,725.30 Mean $ 10,469.73 $ 346.72 $ 872.85 $ 597.15 12.55% $ 1,468.82 $ 1,823.35 99.86 $ $ 82.09 $ 15.71 $ 12,214.84 Difference -7.61% -73.36% -336.43% -22.76% 211.55% -14.14% -8.82% Median $ 10,348.22 $ 300.00 $ 1,011.06 $ 491.96 12.78% $ 1,477.20 $ 100.84 $ 1,792.21 $ 82.09 $ 15.71 $ 12,086.58 Difference -6.36% -50.00% -405.53% -1.13% 212.18% -15.25% -7.68% City of Merced $ 10,881.96 $ 200.00 $ 200.00 $ 544.10 13.00% $ (1,537.39) $ 1,684.68 87.49 $ $ Inc w/ dental 12,214.36 153.52 $

11.85% 0.00%
City of Merced $ 10,741.87 $ 200.00 $ 200.00 $ 537.09 13.00% $ (1,518.26) $ 1,684.68 87.49 $ $ Inc w/ dental 12,086.38 153.52 $

10.41% 0.00%
Dental Vision
Total
Compensation
Surveyed Agency Top Step Salary Max Education POST Incentive Max Longevity EE Retirement
Contribution
Projected raise based on Mean
Projected raise based on Median
Retirement
Amount
Uniform
Allowance
Medical
(EE + dep)
Yreka City Council Agenda
[email protected]
July 16, 2024

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Sergeants
City of Merced
Effective:7/1/2024
City of Merced Police Sergeant MAPS 6/30/2024 9,729.07 $ $ 9,386.23 $ 11,224.43 City of Atwater Sergeant APOA 6/30/2024 9,724.59 $ $ 9,226.20 $ 11,049.55 City of Fresno Sergeant FPOA 6/16/2024 11,234.00 $ $ 11,378.28 $ 13,378.28 City of Los Banos Sergeant LBPSA 6/30/2024 11,415.00 $ $ 10,187.33 $ 11,948.41 City of Modesto Sergeant MPOA 6/30/2027 10,710.70 $ $ 10,525.99 $ 12,483.99 County of Fresno Sheriff's Sergeant FSSA 4/13/2025 9,953.67 $ $ 9,847.41 $ 11,316.41 County of Merced Sheriff Sergeant MCLES Unit 30 6/30/2024 9,588.80 $ $ 9,849.44 $ 11,592.04 County of Stanislaus Sheriff Sergeant SCSSA 6/30/2025 9,985.73 $ $ 9,888.75 $ 12,224.75 UC Merced Sergeant FUPOA 6/30/2026 11,145.33 $ $ 11,935.17 $ 13,725.30 Total
Compensation
Surveyed Agency Classification
Bargaining
Unit
MOU
Expiration
Top Step Salary
+ Incentives &
Retirement
$-
$2,000.00
$4,000.00
$6,000.00
$8,000.00
$10,000.00
$12,000.00
$14,000.00
$16,000.00
Top Step vs Total Comp
Top Step Total Compensation
Yreka City Council Agenda
[email protected]
July 16, 2024

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Assistant Engineer - Civil Level II
Association Of Professional Engineers,
County of Sacramento Effective:7/1/2024
Sacramento County $ 9,811.83 - - $ 245.30 9.60% $ (965.48) $ 623.54 - 1,756.98$ 118.50$ - $ 11,590.66 Contra Costa $ 13,284.12 - $ 42.50 $ 160.05 11.40% (1,537.48) $ $ 836.17 - 2,651.00$ - - $ 15,436.36 Dublin-San Ramon $ 13,194.00 - - - 7.96% $ (1,050.24) $ 818.03 $ 2,480.00$ 208.33 159.90$ 30.20$ $ 15,840.22 East Bay $ 13,631.00 - - - 9.41% $ (1,282.68) $ 845.12 $ 2,635.35$ 83.33 205.46$ 21.07$ $ 16,138.66 Eastern $ 11,547.47 - - - 7.50% $ (866.06) $ 715.94 $ 2,535.00$ 115.00 130.04$ 19.31$ $ 14,196.70 El Dorado $ 9,614.80 - - - 7.50% $ (721.11) $ 596.12 - 2,130.77$ - - $ 11,620.58 Orange County $ 12,093.47 $ 162.50 $ 16.51 - 7.87% $ (965.84) - $ 2,343.20$ 235.00 - - $ 13,884.83 Roseville City $ 9,276.89 - - $ 463.84 7.75% $ (754.91) - $ 2,265.00$ 278.31 - - $ 11,529.13 Sacramento City $ 9,088.35 - $ 454.42 - 8.00% $ (763.42) 2,026.00$ - - $ 10,805.35 San Jose City $ 11,457.33 - $ 343.72 - 7.75% $ (914.58) - - 2,389.88$ - - $ 13,276.35 Union $ 13,249.19 - - - 7.00% $ (927.44) - $ 3,051.49$ 41.67 143.85$ 21.80$ $ 15,580.55 Mean $ 11,643.66 $ 162.50 $ 214.29 $ 311.95 8.21% $ (978.38) $ 762.28 $ 2,450.77$ 160.27 159.81$ 23.10$ $ 13,830.87 Difference -18.67% -27.17% -1.34% -22.25% -19.33%
Median $ 11,820.47 $ 162.50 $ 193.11 $ 311.95 7.81% $ (921.01) $ 818.03 $ 2,434.94$ 161.67 151.88$ 21.44$ $ 14,040.77 Difference -20.47% -27.17% 4.61% -31.19% -21.14%
Sacramento County $ 12,075.00 - - $ 301.88 9.60% $ (1,188.18) $ 767.37 1,756.98$ 118.50$ - $ 13,831.54

0.00%
Sacramento County $ 12,286.00 - - $ 307.15 9.60% $ (1,208.94) $ 780.78 1,756.98$ 118.50$ - $ 14,040.46

0.00%
Projected raise based on Mean
Projected raise based on Median
Social Security
Contribution ER
Retirement
Amount
Medical
(EE + dep)
Dental Vision
Total
Compensation
Surveyed Agency Top Step Salary
Max
Education
Certificate
Pay
Max
Longevity
EE Retirement
Contribution
Deferred Comp
Yreka City Council Agenda
[email protected]
July 16, 2024

Page 90 of 116 ends

Assistant Engineer
Civil Level II
Association Of Professional Engineers,
County of Sacramento Effective:7/1/2024
Sacramento County Assistant Civil Engineer II APECS Unit 22 6/30/2025 9,811.83 $ $ 9,715.18 $ 11,590.66 Contra Costa Assistant Engineer AFSCME Local 1 4/17/2027 13,284.12 $ $ 12,443.42 $ 15,436.36 Dublin-San Ramon Assistant Engineer IFPTE 12/21/2025 13,194.00 $ $ 12,260.48 $ 15,840.22 East Bay Assistant Engineer IFPTE 4/20/2025 13,631.00 $ $ 12,259.92 $ 16,138.66 Eastern Assistant Engineer IBEW 12/31/2026 11,547.47 $ $ 10,727.58 $ 14,196.70 El Dorado Assistant Engineer EIDEA 12/31/2024 9,614.80 $ $ 8,902.14 $ 11,620.58 Orange County Associate Engineer Pro Group 12/31/2027 12,093.47 $ $ 11,031.52 $ 13,884.83 Roseville City Assistant Engineer IUOE Local 39 12/31/2027 9,276.89 $ $ 7,894.99 $ 11,529.13 Sacramento City Assistant Civil Engineer WCE 12/26/2025 9,088.35 $ $ 7,058.60 $ 10,805.35 San Jose City Engineer II AEA 6/30/2026 11,457.33 $ $ 9,368.14 $ 13,276.35 Union Assistant Engineer SEIU Local 1021 12/31/2026 13,249.19 $ $ 10,643.74 $ 15,580.55 Total
Compensation
Surveyed Agency Classification Bargaining Unit
MOU
Expiration
Top Step
Salary
+ Incentives &
Retirement
$-
$2,000.00
$4,000.00
$6,000.00
$8,000.00
$10,000.00
$12,000.00
$14,000.00
$16,000.00
$18,000.00
Top Step vs Total Comp
Top Step Total Compensation
Yreka City Council Agenda
[email protected]
July 16, 2024

Page 91 of 116 ends

Associate Civil Engineer
Association Of Professional Engineers,
County of Sacramento Effective:7/1/2024
Sacramento County $ 11,682.33 - - $ 292.06 9.60% $ (1,149.54) $ 742.41 - 1,756.98 $ $ 118.50 - $ 12,700.33 Contra Costa $ 15,295.95 - $ 42.50 $ 764.79 11.40% (1,835.77) $ $ 998.40 - 2,651.00 $ - - $ 17,916.87 Dublin-San Ramon $ 15,173.00 - - - 7.96% $ (1,207.77) $ 940.73 208.33$ $ 2,480.00 $ 159.90 $ 30.20 $ 17,784.39 East Bay $ 15,052.00 - - - 9.41% $ (1,416.39) $ 933.22 83.33$ 2,635.35 $ $ 205.46 $ 21.07 $ 17,514.04 Eastern $ 14,038.27 - - - 7.50% $ (1,052.87) $ 870.37 115.00$ $ 2,535.00 $ 130.04 $ 19.31 $ 16,655.12 El Dorado $ 11,733.28 - - - 7.50% $ (880.00) $ 727.46 - 2,130.77 $ - - $ 13,711.52 Orange County $ 13,346.67 $ 162.50 $ 16.51 - 7.87% $ (1,064.47) - 235.00$ $ 2,343.20 - - $ 15,039.41 Roseville City $ 10,668.37 - - $ 533.42 7.75% $ (868.14) - 320.05$ $ 2,265.00 - - $ 12,918.70 Sacramento City $ 11,030.77 - $ 551.54 - 8.00% $ (926.59) $ 2,026.00 - - $ 12,681.73 San Jose City $ 13,192.40 - $ 395.77 - 7.75% $ (1,053.08) - - 2,389.88 $ - - $ 14,924.97 Union $ 14,864.89 - - - 7.00% $ (1,040.54) - 41.67$ 3,051.49 $ $ 143.85 $ 21.80 $ 17,083.16 Mean $ 13,439.56 $ 162.50 $ 251.58 $ 649.10 8.21% $ (1,134.56) $ 894.04 167.23$ $ 2,450.77 $ 159.81 $ 23.10 $ 15,622.99 Difference -15.04% -122.25% 1.30% -20.42% -23.01%
Median $ 13,692.47 $ 162.50 $ 219.14 $ 649.10 7.81% $ (1,052.98) $ 933.22 161.67$ $ 2,434.94 $ 151.88 $ 21.44 $ 15,847.26 Difference -17.21% -122.25% 8.40% -25.70% -24.78%
Sacramento County $ 14,836.00 - - $ 370.90 9.60% $ (1,459.86) $ 942.83 - $ 1,756.98 $ 118.50 - $ 15,622.52

0.00%
Sacramento County $ 15,078.00 - - $ 376.95 9.60% $ (1,483.68) $ 958.21 - $ 1,756.98 $ 118.50 - $ 15,846.75

0.00%
Social Security
Contribution ER
Projected raise based on Mean
Projected raise based on Median
Total
Compensation
Surveyed Agency Top Step Salary Max Education
Certificate
Pay
Max Longevity
EE Retirement
Contribution
Retirement
Amount
Medical
(EE + dep)
Dental Vision
Deferred
Comp
Yreka City Council Agenda
[email protected]
July 16, 2024

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Associate Civil Engineer
Association Of Professional Engineers,
County of Sacramento Effective:7/1/2024
Sacramento County Associate Civil Engineer APECS Unit 23 6/30/2025 11,682.33 $ $ (115.07) $ 12,700.33 Contra Costa Associate Engineer AFSCME Local 1 4/17/2027 15,295.95 $ $ 15,265.87 $ 17,916.87 Dublin-San Ramon Associate Engineer IFPTE Local 21 12/21/2025 15,173.00 $ $ 14,905.96 $ 17,784.39 East Bay Associate Engineer IFPTE Local 21 4/20/2025 15,052.00 $ $ 14,568.83 $ 17,514.04 Eastern Associate Engineer II IBEW 12/31/2026 14,038.27 $ $ 13,855.77 $ 16,655.12 El Dorado Associate Civil Engineer EIDEA 12/31/2024 11,733.28 $ $ 11,580.75 $ 13,711.52 Orange County Engineer Pro Group 6/30/2025 13,346.67 $ $ 12,461.21 $ 15,039.41 Roseville City Associate Civil Engineer IUOE Local 39 12/31/2027 10,668.37 $ $ 10,333.65 $ 12,918.70 Sacramento City Associate Civil Engineer WCE 12/26/2025 11,030.77 $ $ 10,655.73 $ 12,681.73 San Jose City Associate Engineer AEA 6/30/2026 13,192.40 $ $ 12,535.09 $ 14,924.97 Union Associate Engineer SEIU Local 1021 12/31/2026 14,864.89 $ $ 13,824.35 $ 17,083.16 Total
Compensation
Surveyed Agency Classification
Bargaining
Unit
MOU
Expiration
Top Step
Salary
+ Incentives &
Retirement
$-
$2,000.00
$4,000.00
$6,000.00
$8,000.00
$10,000.00
$12,000.00
$14,000.00
$16,000.00
$18,000.00
$20,000.00
Top Step vs Total Comp
Top Step Total Compensation
Yreka City Council Agenda
[email protected]
July 16, 2024

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Notes Association Of Professional Engineers,
County of Sacramento
Sacramento
County
Assistant Civil
Engineer II APECS
10 years =

2.5% 9.60% 6.20%
Contra
Costa
Assistant
Engineer
AFSCME
Local 1
Crane & Boom Pay or Class A or B
$42.50 per paid period 20 years = 5%

11.40%
General Tier
5 No Contribution from employer
In lieu of paying Social Security,
the District will contribute to the
401(a) Money Purchase Plan an
amount equal to that which would
have been contributed to Social
Security on behalf of employees.

Dublin-San
Ramon
Assistant
Engineer IFPTE
CalPERS

7.96%
The District will contribute on behalf of each
employee an amount equal to 100% of the first
$2,500 the employee voluntarily contributes to
the 457 plan.

6.20% The District does
participate in social security for
all classifications. Per email from
HR
East Bay
Assistant
Engineer IFPTE
Those who are participating in the District's
401(K) plan shall be eligible for a matching
contribution up to $1000 annually to their 401(K)
deferred compensation account.

6.20% East Bay Municipal Utility
District (EBMUD) and its
employees participate in Social
Security. Per email from HR.

Eastern
Assistant
Engineer IBEW Certification reimbursement
CalPERS

7.50%
Employees have the option to participate in a
457 deferred compensation program with the
District matching up to 6% for CalPERS PEPRA
members. IRS max contribution is $23,000
El Dorado
Assistant
Engineer EIDEA
CalPERS

7.50%
457 deferred compensation plan is available.

The district does not contribute. 6.20%
85% of
Kaiser
Orange
County
Assistant
Engineer Pro Group

3.5% wage
increase
7/24
$75 per
paid period $15.24 per paid period

7.78% Plan
U $235 per month
District has opted out of SS, but
pay into medicare
80% of
plans
Roseville
City
Assistant
Engineer
IUOE Local
39 15 years = 5%
CalPERS

7.75%
the City agrees to contribute three percent (3%)
of the employee’s base wages into the deferred
compensation plan for employees who have
completed five (5) continuous years of classified
employment with the City of Roseville.

The City employees do not
contribute to SS but they pay into
medicare 1.45%
$1347
monthly +
$918
PEMHCA
Sacramento
City
Assistant Civil
Engineer WCE
3% increase
6/29/24
eligible to receive a (2.5%)
incentive for possession of each of
the following professional licenses
up to a maximum of (5%)
only pays
lump sum for a
total of $300,
not in the
CalPERS

8.00%
San Jose
City
Employee holds both a California
Professional Engineer License and
either the Certified Access
Specialist (CASp) or the Structural
Engineer, with an incentive of
CalPERS

7.75%
The 457 Deferred Compensation is completely
voluntary (100% employee paid) Per email from
HR
The city does not contribute to
State Disability Insurance (SDI) or
Social Security. Per email from
HR
Union
Assistant
Engineer
SEIU Local
1021
CalPERS

7.00%
The District will match an employee’s
contributions to their deferred compensation
account up to $500 annually. An employee must
make contributions in the same amount as the
District’s match to be eligible.

USD employees do not contribute
to Social Security. Per email from
HR.

Deferred Comp
Social Security Contribution
ER
Medical
(EE + dep)
Surveyed
Agency
Bargaining
Unit
Max
Education
Certificate Pay
Max
Longevity
EE
Retirement
Class Salary
Yreka City Council Agenda
July 16, 2024

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County of Santa Clara Effective: 9/22/2023
Santa Clara County Deputy Sheriff SCCDSA 9/14/2025 12,443.25 $ $933.24 $102.92 $ 13,479.41 Campbell Police Officer CPOA 12/31/2025 12,696.67 $ $ 91.67 $ 12,788.33 Gilroy Police Officer GPOA 6/30/2025 10,465.67 $ $ 784.93 $ 116.67 $ 11,367.27 Los Altos Police Officer LAPOA 6/30/2028 12,209.79 $ $ 610.49 $ 84.50 $ 12,904.78 Los Gatos Police Officer LGPOA 6/30/2024 11,994.67 $ $ 299.87 $ 899.60 $ 115.00 $ 13,309.13 Milpitas Police Officer MPOA 12/31/2023 12,042.27 $ $ 903.17 $ 1,264.44 $ 112.50 $ 14,322.38 Morgan Hill Police Officer MHPOA 12/31/2023 12,109.07 $ $ 908.18 $ 116.67 $ 13,133.91 Mountain View Police Officer MVPOA 6/30/2024 13,260.69 $ $ 994.55 $ 37.50 $ 14,292.75 Palo Alto Police Officer PAPAO 6/30/2025 12,857.87 $ $ 964.34 $ 771.47 $ 14,593.68 Redwood City Police Officer RCPOA 8/25/2024 13,494.00 $ $ 202.41 $ 809.64 $ 14,506.05 San Francisco Police Officer SFPOA 6/30/2026 $ 12,371.67 $ 989.73 $ 1,360.88 $ 91.67 $ 14,813.95 San Jose Police Officer SJPOA 6/30/2025 16,073.20 $ $ 1,808.24 $ 642.93 $ 56.25 $ 18,580.61 Santa Clara City Police Officer SCPOA 12/31/2025 15,175.88 $ $ 1,138.19 $ 50.00 $ 16,364.07 San Mateo County Deputy Sheriff SMDSA 1/10/2026 11,672.04 $ $ 875.40 $ 583.60 $ 108.33 $ 13,239.38 Santa Cruz County Deputy Sheriff SCDSA-LEU 6/30/2026 10,934.00 $ $ 765.38 $ 11,699.38 Mean $ 12,668.39 $ 251.14 $ 957.83 $ 924.66 $ 89.16 $ 13,993.98 Difference -1.81% -2.63% 13.37% -3.82%
Median $ 12,290.73 $ 251.14 $ 903.17 $ 771.47 $ 91.67 $ 13,800.94 Difference 1.23% 3.22% 10.93% -2.39%
Santa Clara County $ 12,922.32 $ 969.17 $ 102.92 $ 13,994.41 Projected raise based on Mean 3.85% 0.00%
Santa Clara County $ 12,741.89 $ 955.64 $ 102.92 $ 13,800.45 Projected raise based on Median 2.40% 0.00%
Total
Compensation
Surveyed Agency Top Step Salary Max Education POST Incentive Max Longevity Uniform
Allowance
Classification Bargaining Unit MOU Expiration
Yreka City Council Agenda
[email protected]
July 16, 2024

Page 95 of 116 ends

County of Santa Clara Effective: 9/22/2023
Santa Clara County Sheriff's Sergeant SCCDSA 9/14/2025 $ 14,486.66 $ 1,086.50 $ 102.92 $ 15,676.08 Campbell Police Sergeant CPOA 12/31/2025 $ 15,173.60 $ 91.67 $ 15,265.27 Gilroy Police Sergeant GPOA 6/30/2025 $ 12,418.58 $ 931.39 $ 116.67 $ 13,466.64 Los Altos Police Sergeant LAPOA 6/30/2028 $ 14,408.74 $ 1,080.66 $ 84.50 $ 15,573.90 Los Gatos Police Sergeant LGPOA 6/30/2024 $ 14,450.80 $ 361.27 $ 1,083.81 $ 115.00 $ 16,010.88 Milpitas Police Sergeant MPOA 12/31/2023 $ 14,547.39 $ 1,091.05 $ 1,527.48 $ 112.50 $ 17,278.42 Morgan Hill Police Sergeant MHPOA 12/31/2023 $ 14,438.67 $ 1,082.90 $ 116.67 $ 15,638.23 Mountain View Police Sergeant MVPOA 6/30/2024 $ 16,098.05 $ 1,207.35 $ 37.50 $ 17,342.91 Palo Alto Police Sergeant PAPAO 6/30/2025 $ 15,535.87 $ 1,165.19 $ 932.15 $ 17,633.21 Redwood City Police Sergeant RCPSA 8/27/2023 $ 16,192.80 $ 242.89 $ 971.57 $ 17,407.26 San Francisco Police Sergeant SFPOA 6/30/2026 $ 13,520.00 $ 1,081.60 $ 1,487.20 $ 91.67 $ 16,180.47 San Jose Police Sergeant SJPOA 6/30/2025 $ 16,073.20 $ 1,808.24 $ 642.93 $ 56.25 $ 18,580.61 Santa Clara City Police Sergeant SCPOA 12/31/2025 $ 17,566.81 $ 1,317.51 $ 50.00 $ 18,934.32 San Mateo County Sheriff's Sergeant SMOSS 4/18/2026 $ 14,005.06 $ 700.25 $ 700.25 $ 108.33 $ 15,513.90 Santa Cruz County Sheriff's Sergeant SCDSA-SSR 6/30/2026 $ 13,130.00 $ 853.45 $ 13,983.45 Mean $ 14,825.68 $ 302.08 $ 1,105.77 $ 1,058.00 $ 89.16 $ 16,343.53 Difference -2.34% -1.77% 13.37% -4.26%
Median $ 14,499.10 $ 302.08 $ 1,082.90 $ 932.15 $ 91.67 $ 16,095.67 Difference -0.09% 0.33% 10.93% -2.68%
Santa Clara County $ 15,108.14 $ 1,133.11 $ 102.92 $ 16,344.17 Projected raise based on Mean 4.29% 0.00%
Santa Clara County $ 14,876.35 $ 1,115.73 $ 102.92 $ 16,095.00 Projected raise based on Median 2.69% 0.00%
Total
Compensation
Classification
Bargaining
Unit
MOU
Expiration
Surveyed Agency Top Step Salary Max Education POST Incentive Max Longevity Uniform
Allowance
Yreka City Council Agenda
[email protected]
July 16, 2024

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Flat Rate Pricing Sheet
Base salary survey for $5000 includes:
 2 classifications
 10 comparable agencies
 Includes the following data points:
 Top step salary
 Max education
 POST/EMT/Certificate etc.
 Longevity
 Uniform allowance
 Employee retirement contribution
o PEPRA
 Medical
o Dental
o Vision
An additional $1000 for each:
 Classification
 Comparable agency
 Data point
 Classic members
Additional charges:
$225 per hour when attending negotiations, testifying, or any other meeting with client. $195 per hour when working with client on anything outside of scope above. $150 per hour when traveling.

Mileage at IRS published rate, any necessary parking, and/or tolls. $50 per 4 hours of in-person time for meals.

Yreka City Council Agenda
July 16, 2024

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Bargainging
Unit
Classification Price
Fiscal and Administrative technician maintenance worker Mechanic
Wastewater treatment plant operator III
Water threatment plant operatior III
Dispatcher
Code enforcement officer
Administrative secretary
Records specialist
Police Officer
Sergeant
City Clerk
Staff Accountant
Confindential management analyst
Maintenance and operations supervisor
Fleet Manager
Maintenance and Operations Manager
Municipal Projects Manager
Planning Manager
Wastewater Treatment Plant Manger
Water Manager
Fianance Director
Community Development Director
Human Resources Director
Assistant City Manager
Fire Chief
Public Works Director
Contract City Manager $ 4,000.00
Total Sum $ 42,000.00
$ 9,000.00
Flat Rate Pricing Sheet for The City of Yreka
$ 7,000.00
$ 9,000.00
$ 13,000.00
YEA
YPOA
YMEU
UNREP's
Yreka City Council Agenda
July 16, 2024

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Angelique Jarvis
Ph: 916-995-7079 | [email protected]
2504 Meadowlark Circle
West Sacramento, CA 95691
Q Consulting Group
Angelique will conduct the total compensation survey for the City of Yreka. She specializes in preparing public sector salary and total compensation studies for various municipalities. She has over five years’ experience researching and analyzing memorandums of understanding, medical benefits, retirement rates along with various letters, amendments, and other required document to compare data points.

She has completed over a thousand total compensation surveys that fulfill the needs of clients. She manages a select caseload to ensure high quality, accurate, and timely surveys. Angelique is committed to working on the City of Yreka’s to ensure completion by January of 2025.

Angelique studied Business Administration at California State University, East Bay with a concentration on Human Resources.

Yreka City Council Agenda
July 16, 2024

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Angelique Jarvis
Ph: 916-995-7079 | [email protected]
2504 Meadowlark Circle
West Sacramento, CA 95691
Q Consulting Group
References
Gregg Adam—Messing Adam Jasmine
165 North Redwood Dr., Ste 206
San Rafael, CA 94903
[email protected]
(415)266-1801
Jerry Camous—County of Sacramento
700 H Street
Sacramento, CA 95814
[email protected]
(916) 337-3218
Michael Jarvis—Liebert Cassidy Whitmore
400 Capitol Mall Suite 1260
Sacramento, CA 95814
[email protected]
(916)747-6219
Yreka City Council Agenda
July 16, 2024

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RESOLUTION NO. 2024-35

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA

APPROVING THE AGREEMENT FOR SERVICES BETWEEN THE CITY OF

YREKA AND Q CONSULTING GROUP AND AUTHORIZE THE CITY

MANAGER TO EXECUTE THE NECESSARY AGREEMENTS FOR THE

COMPENSATION STUDY
WHEREAS, the City of Yreka desires to conduct a compensation study for certain exempt and non-exempt job classifications for full-time City employees by a professional consulting firm;
WHEREAS, the City conducted a Request for Proposal (RFP) and received responses from qualified firms;
WHEREAS, City staff has reviewed the proposals and recommends the firm of Q Consulting Group to perform the total compensation review; WHEREAS, the City desires to enter into an agreement with Q Consulting Group to complete the Compensation Study in the amount up to $42,000; NOW, THEREFORE, the City Council of the City of Yreka does hereby resolve, determine, and order as follows:

Section 1. The City Council of the City of Yreka does hereby find that the proposed compensation study described herein is in the best interest of the City of Yreka. The City Manager or designee is hereby further authorized to execute such other agreements, and documents, and to perform such other acts and deeds, as may be necessary or convenient to achieve the purposes of this Resolution and the transactions herein authorized, and the City Clerk or such Clerk's designee is hereby authorized and directed to affix the City's seal to said documents and to attest thereto.

Section 2. It is further resolved, if any section, subsection, part, clause, sentence or phrase of this Resolution or the application thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, the validity of the remaining portions of this Resolution, the application thereof, shall not be affected thereby but shall remain in full force and effect, it being the intention of the City Council to adopt each and every section, subsection, part, clause, sentence phrase regardless of whether any other section, subsection, part, clause, sentence or phrase or the application thereof is held to be invalid or unconstitutional.

Section 3. This resolution shall take effect immediately upon its passage.

Yreka City Council Agenda
July 16, 2024

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Passed and adopted this 16th day of July 2024, by the following vote.

AYES:

NAYS:

ABSENT:
_____________________
Corey Middleton
Mayor
Attest:________________
Cyndy Prohaska, City Clerk
Yreka City Council Agenda
July 16, 2024

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CITY OF YREKA

CITY COUNCIL AGENDA MEMORANDUM
To:

From:

Agenda title:

Meeting date:

Yreka City Council
Cynthia Lynch, Municipal Projects Manager
Discussion/Possible Action: Approve the Transportation Claim for the Local Transportation Fund for Fiscal Year 2024/2025 and Authorize the Mayor to Sign the Claim on Behalf of the City July 16, 2024
Recommendation and Requested Action:

That the Council approve the Transportation Claim for the Local Transportation Fund for Fiscal Year 2024/2025 and authorize the Mayor to sign the claim on behalf of the City.

Discussion:

The Transportation Development Act (TDA), passed in the late 1970’s to subsidize public transit, allows distribution from the Local Transportation Fund (LTF) to cities and counties in California. For every $7.25 the State collects in sales tax from the County, the County receives $.25. While these funds are mainly intended for local public transit, counties with a population under 200,000 are allocated a portion of the funds for local streets and roads after county transit needs are met and a Public Hearing on Unmet Needs is held.

The Siskiyou County Local Transportation Commission (LTC) determines the dollar amounts to be allocated (based on population) to Siskiyou County and its cities, and issues the Transportation Claim letters to the jurisdictions. The City Council is required to approve its annual LTF Transportation Claim at a regular City Council meeting before the LTC considers it for approval. The LTC has sent the City its Transportation Claim for FY 2024/2025, with the request that it be returned to the LTC as soon as possible.

Fiscal Impact:

The LTC staff has estimated that the allocation of streets revenue for the City of Yreka will be about $128,264 in FY 2024/2025, with another $233,946 to be allocated to County public transit needs. The amount the City will actually receive is based on receipts from the State of California and may vary from the claim amount.

Yreka City Council Agenda
July 16, 2024

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Siskiyou County Local Transportation Commission
Local Transportation Fund - Transportation Claim
(New X Amended )
To:

From:

A. Funding Available (Not Claimed)

1. Funds from prior years

2. Current Estimated Allocations
B. Total Amount Claimed

1. By Funding Source
c. Total Claimed

2. By Purpose
(Chapter 4, Part 11, Division 10 of P.U.C.)
2024/2025 362,210.00 $
Fiscal Year 2024/2025
Siskiyou County Local Transportation Commission
City of Yreka
(Claimant)
This applicant, qualified pursuant to section 99203 of the Public Utilities Code, hereby requests, in accordance with the applicable rules and regulations of the Transportation Development Act as enacted and amended by statute to January 1, 2011, that its claim be approved in the amount of:
$ 362,210.00
a. Estimated funds with County Auditor 7/1/2024 $ -
$ 362,210.00
a. Estimated funds with County Auditor $ -
b. Current Estimated Allocations 2024/2025 362,210.00 $ $ 362,210.00
a. Public Transit [Art 4, Sec 99260 (a)] $ 233,946.00
b. Streets/Roads [Art 8, Sec 99400 (a)] $ 128,264.00
c. Other $ -
d. Total Claimed $ 362,210.00
Yreka City Council Agenda
1 of 2
July 16, 2024

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Siskiyou County Local Transportation Commission
Local Transportation Fund - Transportation Claim
By: By:

Date: Date:

Melissa Cummins Mayor Corey Middleton
Approved:

Local Transportation Commission City of Yreka
Executive Director
The claimant herewith recognizes that any allocations for streets and roads will be made in accordance with, but not limited to, Section 99401.5, Article 8, Chapter 4, Part 11, Division 10 of the Public Utilities Code. This section stipulates that the Local Transportation Commission must take certain actions with respect to “Unmet Transit Needs” and whether they are “Reasonable to Meet” before any allocation can be made for other Public Transportation services.

When approved, please transmit this claim for payment from the Local Transporation Fund to the following address:

Siskiyou County Local Transportation Commission
190 Greenhorn Road
Yreka, CA 96097
Approval of the claim and payment by the County Auditor is subject to such monies being on hand and available for distribution and to the provisions that such monies will be used in accordance with the rules and regulations of the Transportation Development Act.

Yreka City Council Agenda
2 of 2
July 16, 2024

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CITY COUNCIL AGENDA MEMORANDUM
TO: Yreka City Council
FROM: Jason Ledbetter, City Manager
AGENDA TITLE: Second Reading of an Ordinance to Provide Informal Bidding Procedures Pursuant to CUPCCA; and Finding
Such Action Exempt from CEQA
MEETING DATE: 07/16/2024
Recommended Action:

Motion to

1. Approve Second Reading and Adopt an Ordinance Adding Chapter 3.60 to the Yreka Municipal Code addressing Uniform Construction Cost Accounting Procedures; and

2. Finding such action exempt from the California Environmental Quality Act (CEQA).

Discussion: On June 18, 2024, Staff recommended adoption of Unform Public Construction Cost Accounting Act (CUPCCA). The City Council adopted a resolution electing to adopt CUPCCA, and approved for first reading an ordinance adding section

3.60 (“Public Works Contracts”) to the Yreka Municipal Code to provide informal bidding procedures under the California Uniform Public Construction Cost Accounting Act.

As previously discussed, the adoption of this ordinance will allow the City to perform more work with in-house personnel (force account work) by raising the limit for selfperformed public works and maintenance work. It also expedites the informal bidding procedures, as more projects are completed in a timely manner because of the streamlined awards process and the reduction in paperwork related to advertising and report filing.

The California Uniform Public Construction Cost Accounting Act (“the Act” or “CUPCCAA”) provides for alternative bidding procedures when an agency performs public work and maintenance work by contract. The Act is a voluntary program available to all public entities in the State, but it applies only to those public agencies that have “opted in” to the provisions set forth by the Act using the processes outlined in the Act.

The entirety of the Act is found at Public Contract Code Sections 22000-22045.

Key provisions of the Act allows for public projects of $60,000 or less to be performed by a public agency’s force account using the public agency’s own resources, by negotiated contract, or by purchase order.

Yreka City Council Agenda
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Public projects in the amount of $200,000 or less may use an informal bidding process if the City adopts an ordinance in compliance with the Act to govern contractor selection through informal bidding. Public projects at a cost of more than $200,000 must use formal bidding procedures to select a contractor.

Public projects includes
• Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility.
• Painting or repainting of any publicly owned, leased, or operated facility, and • For publicly owned utility systems, the construction, erection, improvement, or repair of dams, reservoirs, powerplants, and electrical transmission lines (over 230,000 volts ).
(Pub. Contr. Code sec. 22002(c).)
Maintenance work includes routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes; minor repainting; resurfacing of streets and highways at less than one inch; landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems; and work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems. (Pub.

Contr. Code sec. 22002(d).)
Program benefits are: increased force account limit for public agencies; simplified bidding for projects that are $200,000 or less; reduced number of formal bids based on project size; and expedited contracting for projects under $200,000. The City will benefit from this program as it gives more leeway in the execution of public works projects under a certain dollar amount; may speed up the award process; expedite project delivery; reduce the time, effort, and expense associated with bidding projects under $200,000; and simplify administration for those projects. These processes may also be applied to maintenance work.

Business Analysis: The Finance Committee met on April 9, 2024, to review the CUPCCAA policies and procedures manual. It should be noted that when a local agency elects to become subject to the CUPCCAA the entire entity is subject to the Act and no departments are exempt. Filing of the resolution to the California State Controller is the responsibility of the Finance Director, and adherence to cost accounting principles as directed in the manual.

Operations Analysis: The City’s Public Work shall notice and maintain at least annually a list of qualified contractors and additionally notice to invite/solicit bids on projects as identified. Informally bid projects shall include project title, cost, site location, who is taking bids/date and time due, along with owner address and phone number, architect or engineers address and phone number, a brief description of work to be done, where plans Yreka City Council Agenda
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may be obtained/deposit required as well as the percentage of bid bond/percentage of performance bond/or percentage of payment bond.

Environmental Analysis: The adoption of this resolution and ordinance does not meet the definition of a project for the purposes of the California Environmental Quality Act, under Public Resources Code Section 21065 and CEQA Guidelines Section 15378(b)(5), because it is an administrative governmental activity which will not cause a direct or indirect physical change in the environment. The City Council’s review and adoption of informal bid procedures is not a project under CEQA Guidelines mechanisms which do not involve commitment to any specific project which may result in a potentially significant environmental impact. Thus, no environmental analysis is required at this time.

Fiscal Impact: Streamlined processes are expected to result in more timely completion of public projects and lessen the administrative overhead burden on procurement of contracts involving a public work. There are no fees associated with opting into the program.

The ordinance becomes effective thirty (30) days after adoption.

Useful Links:
https://www.sco.ca.gov/Files-ARD-Local/frequently_asked_questions_faq_- _uniform_public_construction_cost_accounting_act.pdf
https://www.sco.ca.gov/Files-ARD-Local/cuccac_manual_2021_edition.pdf Attachments:

1. [Draft] Ordinance No. 877 Adding Section 3.60 (“Public Works Contracts”) To The Yreka Municipal Code To Provide Informal Bidding Procedures Under The California Uniform Public Construction Cost Accounting Act (CUPCCA) (Section 22000, et seq. of the Public Contract Code); and Finding The Ordinance Is Not Subject To CEQA
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ORDINANCE NO. 877

AN ORDINANCE OF THE OF THE CITY COUNCIL OF THE
CITY OF YREKA, CALIFORNIA ADDING SECTION 3.60
(“PUBLIC WORKS CONTRACTS”) TO THE YREKA

MUNICIPAL CODE TO PROVIDE INFORMAL BIDDING

PROCEDURES UNDER THE CALIFORNIA UNIFORM

PUBLIC CONSTRUCTION COST ACCOUNTING ACT
(CUPCCA); AND FINDING THE ORDINANCE NOT

SUBJECT TO CEQA
WHEREAS, the City of Yreka (“City”) has by Resolution 2024-32 adopted on June 18, 2024, elected to become subject to the uniform construction cost accounting procedures promulgated by the State Controller pursuant to the California Uniform Public Construction Cost Accounting Act, (“Act”), (Public Contract Code ("PCC") § 22000 et seq.); and
WHEREAS, Public Contract Code Section §22034 requires that public agencies who elect to be subject to the Act adopt an ordinance establishing informal bidding procedures for public projects and sets forth the requirements of said informal bidding ordinance; and
WHEREAS, the City Manager recommends this Ordinance to meet the requirements of said informal bidding procedures.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YREKA
DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Chapter 3.60 of the Yreka Municipal Code is hereby added:

Chapter 3.60 Uniform Construction Cost Accounting Procedures

3.60.010 - Purpose.

The purpose of this chapter is to establish regulations for public projects and maintenance work in accordance with the requirements of the California Uniform Public Construction Cost Accounting Act (Public Contracts Code section 22000 et seq.). This chapter shall also apply to maintenance work in accordance with Public Contracts Code section 22003.

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3.60.020 - Definitions.

The following words, terms and phrases shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:
(a) "Act" means the California Uniform Public Construction Cost Accounting Act, Public Contract Code section 22000 et seq. (b) "Facility" has the meaning set forth in Public Contract Code section 22002.
(c) "Maintenance work" has the meaning set forth in Public Contract Code section 22002.
(d) “Project” includes public projects and maintenance work, as defined by this chapter.
(e) "Public project" has the meaning set forth in Public Contract Code Section 22002.

3.60.030 – General provisions.
(a) Whenever any reference is made to any other ordinance or law, such reference shall be deemed to include all future amendments and successor statutes or ordinances thereto.
(b) The dollar limits set forth in this Chapter shall adjust without council action as necessary to comply with amendments to the Act and any procedures adopted by the state controller.
(c) Plans, specifications, and/or working details adopted by the City for any public project are public records, subject to examination upon request.

3.60.040 – Contracts for public projects and maintenance work. (a) Public projects and maintenance work for $60,000 or less.

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(1) The city manager is authorized to award a contract for public projects and/or maintenance work if the lowest bid received is sixty thousand dollars ($60,000.00) or less.
(2) Public projects and/or maintenance of sixty thousand dollars ($60,000.00) or less to be may be performed by city employees, by negotiated contract, or by purchase order without competitive bidding.
(b) Public projects and maintenance work for $60,000 or more, but less than or equal to $200,000.
(1) Bid specifications shall be prepared and notices inviting bids shall be solicited as set forth in section 3.60.050 of this chapter. (2) The city manager is authorized to award a contract for public projects and/or maintenance work if the lowest bid received is sixty thousand dollars ($60,000.00) or more, but less than or equal to two hundred thousand dollars ($200,000).
(3) If all bids received are in excess of two hundred thousand dollars ($200,000), the City Council may adopt a resolution by a fourfifths (4/5) vote to award the contract at two hundred twelve thousand five hundred dollars ($212,500) or less to the lowest responsible bidder, if the City Council determines the cost estimate of the city was reasonable. Where City Council does not adopt a resolution in accordance with the provisions of this subsection, the project shall be rebid.
(c) Public projects and maintenance work for more than $200,000. (1) Public projected and maintenance work of more than two hundred thousand dollars ($200,000) shall be approved by the City Council.
(2) The Public Works Director, or their designee, is authorized to adopt plans, specifications, and working details for all public projects more than two hundred thousand dollars ($200,000).

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(3) Public projects and/or maintenance work of more than two hundred thousand dollars ($200,000.00) shall require competitive written bidding. A notice inviting bids shall be published and sent in compliance with the provisions of Public Contract Code section 22037. In addition, bid plans and working details shall be adopted by the city council for all public projects exceeding two hundred thousand dollars ($200,000.00).

3.60.050 - Informal bidding procedures.

Public projects and maintenance of $200,000 or less may be let to contract by informal procedures as set forth in the Act, including the following procedures:
(a)Contractors list. The City shall comply with the requirements of Public Contract Code Section 22034 regarding maintaining a list of qualified contractors identified according to categories of work. (b) Notice inviting informal bids.
(1) Circulation. Where a public project or maintenance work is to be performed which is subject to the provisions of this section, a notice inviting informal bids shall be circulated using one or both of the following alternatives:
(i.) Notices inviting informal bids may be mailed or emailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with subsection (a) above.
(ii.) Notices inviting informal bids may be mailed or emailed to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in
accordance with Section 22036 of the Public Contract
Code. Additional contractors and/or construction trade
journals may be notified at the discretion of the Public Works Director or their designee.

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(2) Proprietary products and services. Notwithstanding the foregoing requirements, if the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.
(3) Mailing. All mailing of notices to contractors and Construction trade journals pursuant to this section shall be completed at least ten (10) calendar days before bids are due.
(4) Contents. The notice inviting informal bids shall describe the project in general terms and how to obtain more detailed information about the project, and state the time and place for the submission of bids.
(c)Rejection of bids; bid irregularities. The city manager may, in their sole discretion, reject any or all bids presented and waive any minor irregularity or informality in such bids.
(d)Award of contract. The city manager is authorized to award and execute contracts informally bid in accordance with this section, provided that the expenditure is within the approved budget and the contract is in a form approved by the city attorney. Such contracts shall be awarded to the lowest responsible bidder.
(e) Tie bids; no bids received. If two or more bids are the same and the lowest, the city manager may accept the one he/she chooses. If no bids are received through the informal procedures set forth in this section, the project may be performed by city employees, by force account or negotiated contract without further complying with this section. (f) Acceptance of work. Upon the completion of work pursuant to a contract awarded pursuant to this section, the city manager may accept the work and may authorize the filing of the notice of completion, the release of funds retained upon such filing, and the release of any bonds upon the conclusion of their respective warranty periods.

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(g)Performance bonds. The city manager may require a performance bond before entering a contract awarded pursuant to this section in such amount as the public services director or their designee finds reasonably necessary to protect the best interests of the city. If the city requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids.

Section 2. If any section, subsection, subdivision, sentence, clause, phrase or portion of this Ordinance, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

Section 3. The City Council hereby authorizes and directs the city manager to take any action and sign any documents necessary to implement this Ordinance.

Section 4. The Council finds that this Ordinance does not meet the definition of a project for the purposes of the California Environmental Quality Act, under Public Resources Code Section 21065 and CEQA Guidelines Section 15378(b)(5), because it is an administrative governmental activity which will not cause a direct or indirect physical change in the environment. The City Council’s review and adoption of informal bid procedures is not a project under CEQA Guidelines mechanisms which do not involve commitment to any specific project which may result in a potentially significant environmental impact. Thus, no environmental analysis is required at this time.

Section 5. The City Clerk shall certify to the passage of this Ordinance and cause the same to be posted pursuant to Government Code Section 36933.

Introduced at a regular meeting of the City Council held on June 18, 2024, passed, approved by at least a majority and adopted at a regular meeting of the City Council of the City of Yreka held on July 2, 2024, by the following vote:

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AYES:

NOES:

ABSTAIN:

ABSENT:

Corey Middleton, Mayor
Approved as to Form: Attest:

Andrew L. Jared, City Attorney Cyndy Prohaska, City Clerk Yreka City Council Agenda
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CITY OF YREKA

CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
From: Alia Roca Lezra, Planning Manager
Agenda title: Request for Donation for the Kiwanis Easter Egg Hunt Meeting date: July 16th, 2024
Discussion: Steven Mains, on behalf of Kiwanis Club of the Siskiyous, has requested a $750 donation from the City of Yreka for the annual Kiwanis Easter Egg Hunt. The proposed date for the event is Saturday, April 19th, 2025, and the proposed location is City/Miner Street Park.

Summary: The Kiwanis Easter Egg Hunt is a free event. The Kiwanis Club hides 10,000 eggs across City/Miner Street Park for a kids’ scavenger hunt. This family event has been a Yreka tradition since the 1960s and hosts over 250 kids from the community.

Fiscal Impact: The Event Sponsor requests a donation of $750 to cover the cost of the chocolate easter eggs used for the event.

Recommended Action: No recommendation.

Possible Action: Motion to Direct the City Manager to Authorize a $750 donation to the Kiwanis Easter Egg Hunt.

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Yreka City CouncilJuly 16, 2024

Yreka City Council
July 16, 2024