Yreka City Council
June 3, 2025

Colleen Baker, Mayor
James Clair, Mayor Pro Tempore
Corey Middleton, Councilmember
Paul McCoy, Councilmember
Drake Davis, Councilmember
John Elsnab, Interim City Manager
Juliana Lucchesi, Asst. City Manager
Emily Aldrich, Finance Director
Matthew Bray, Public Works Director
Melissa Sandberg, Human Res. Director
Cyndy Prohaska, City Clerk
Mark Gilman, Police Chief
Jerry Lemos, Fire Chief
Andrew Jared, City Attorney

YREKA CITY COUNCIL MEETING AGENDA
June 3, 2025
Regular Session: 6:30 PM
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA Phone 530-841-2386, Facsimile 530-842-4836, email: [email protected] Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.

The full agenda packet can be found on the City’s website at www.yrekaca.gov/AgendaCenter. Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are available for public inspection 72 hours before each regularly scheduled meeting, and 24 hours before each special meeting, at the City Clerk’s office at City Hall, located at 701 4th St, Yreka, California during normal business hours. Any writing that is subject to disclosure that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at the City Clerk’s office during normal business hours.

Materials distributed to a majority of councilmembers less than 72 hours before a meeting will be available for public inspection on the City’s website at www.yrekaca.gov/AgendaCenter.

Please note the following change to the City’s public comment procedures: Unless a Councilmember is participating in the meeting remotely pursuant to Government Code section 54953(f), remote public comment will not be accepted. Public comment may be provided in-person or via email, as set forth below.

Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments by 3:00 p.m. to the City Clerk prior to the meeting or to attend the meeting in person." Written comments will be distributed to the Councilmembers but will not be read aloud at the meeting.

1. 6:30PM CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

2. ROLL CALL:

3. APPROVAL OF THE AGENDA:

4. PRESENTATIONS: (NONE)

5. PUBLIC COMMENTS:

Public participation is welcomed and invited at all City Council meetings. This time is set aside for residents to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the Regular Agenda, please address the Council when that item is open for public comment.

This meeting is being livestreamed and can be viewed on Siskiyou Media Council’s YouTube Channel https://www.youtube.com/channel/UCzx2GSYFCrgE5przvnzitXQ Yreka City Council Agenda
June 3, 2025

The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks.

Councilmembers, when recognized by the Mayor, may ask clarifying questions of presenter but no action may be taken by the City Council during the public comment section of the meeting. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. • Please speak into the microphone from the podium. The podium electronically adjusts up and down to accommodate speaker.
• Please state your name for the record prior to providing your comments. • Please address the Council as a whole.
• If you have documents to present, please provide a minimum of seven (7) copies. These become a public record.
• Please limit your remarks to five (5) minutes.
• Since Council is unable to take action on issues not on the agenda, your matter may be referred to staff for follow up or be placed on a future agenda.

The public comment period is not intended to be a “Question and Answer” period or conversations with the Council or City staff.

6. CONSENT AGENDA:

All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, a. Approval/ratification of payments issued from May 11, 2025, through May 24, 2025. b. Approval of Minutes of the Regular Meeting held May 20, 2025. c. Approve the Appointment of Keith Cummings to the Yreka Fire Department.

Recommended City Council Action: Motion to Adopt the Consent Agenda of the City Council of the City of Yreka as presented.

7. PUBLIC HEARINGS: (NONE)
Public Hearing Protocol:
i. Mayor will describe the purpose of the Public Hearing. ii. City Staff will provide the Staff Report.
iii. City Staff will respond to questions from the City Council. iv. Mayor will open the Public Hearing.
v. Public wanting to comment will come to the podium, provide the City Clerk with their name and address, and provide their comments.
vi. Mayor will close the Public Hearing.
vii. City Council will deliberate and act on the item.

8. CITY BUSINESS:

Interim Human Resources Director
a. Agenda Title: Approval of the Compensation Resolution for Department Heads and Unrepresented Management Positions.

Recommended City Council Action: Motion to Adopt Resolution 2025-19 of the City Council of the City of Yreka Approving the Compensation Resolution for Department Heads and Unrepresented Management Positions.

Yreka City Council Agenda
June 3, 2025

Planning Manager
b. Agenda Title: Discussion/Possible Action on a Motion to Direct the City Manager to Enter into a Subrecipient Agreement Between the City of Yreka and Great Northern Services for an Application for the 2025 CDBD Subsistence Payment Program.

Recommended City Council Action: Motion to Direct the City Manager to Enter into a Subrecipient Agreement Between the City of Yreka and Great Northern Services for an Application for the 2025 CDBD Subsistence Payment Program
Municipal Projects Manager
c. Agenda Title: Discussion/Possible Action on Adopting Resolution 2025-20 Authorizing the City Manager to Execute a Professional Services Agreement with Larry Walker Associates, Inc. (LWA) for Environmental Engineering and Consulting Services to Assist the City with Developing and Implementing the Yreka Wastewater Pretreatment Program in an Amount not to Exceed $142,253.

Recommended City Council Action: Motion to Adopt Resolution 2025-20 of the City Council of the City of Yreka Authorizing the City Manager to Execute a Professional Services Agreement with Larry Walker Associates, Inc. (LWA) for Environmental Engineering and Consulting Services to Assist the City with Developing and Implementing the Yreka Wastewater Pretreatment Program in an Amount not to Exceed $142,253.

Assistant City Manager
d. Agenda Title: General Plan 2044 Update: Land Use Element, Zoning Code Update, and Design Standards Draft Discussion.

Recommended City Council Action: (1) Open public comment and receive public comment (2) City Council discussion and give direction.

9. CITY MANAGER/STAFF REPORTS:

City Manager and Staff may make brief announcements or reports at this time.

10. MAYOR/COUNCILMEMBERS REPORTS, STATEMENTS AND REQUESTS:

AB 1234* Conference and Meeting Report (verbal, if any) *(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) Members of the Council may make brief announcements, reports, or request staff to report to the Council on any matter at a subsequent meeting.

11. ADJOURNMENT:

In compliance with the requirements of the Brown Act, notice of this meeting has been posted in a publicly accessible place, 72 hours in advance of the meeting.

Public Hearings: If you wish to challenge in court any of the matters on an agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. Any person seeking to challenge a City Council decision made as a result of a proceeding in which by law a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that action 90 days following the date on which the decision becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure 1094.6 to determine how to calculate when a decision becomes “final.” Yreka City Council Agenda
June 3, 2025

"CHALLENGING DECISIONS OF CITY ENTITIES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of Yreka is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing. If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Yreka, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies."
The City of Yreka does not discriminate on the basis of race, color, national origin, religion, age, gender, sexual orientation, disability, or any other legally protected classes in employment or provision of services. In compliance with the Americans with Disabilities Act, those requiring accommodations for this meeting should notify the City Clerk 48 hours prior to the meeting at (530) 841-2386 or by notifying the Clerk at [email protected].

AFFIDAVIT OF NOTIFICATION AND POSTING

STATE OF CALIFORNIA)

COUNTY OF SISKIYOU) SS

CITY OF YREKA)
I, Cyndy Prohaska, City Clerk for the City of Yreka, hereby declare under penalty of perjury that a copy of the above Agenda of the Regular Meeting of the City Council of the City of Yreka, California, was delivered and/or notice by email not less than 72 hours, before the hour of 6:30PM on June 3, 2025 to the members of the governing agency, and caused the agenda to be posted on the City’s website at www.yrekaca.gov and posted at Yreka City Hall, 701 Fourth St., Yreka, California.
/s/: Cyndy Prohaska
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Colleen Baker, Mayor
James Clair, Mayor Pro Tempore
Corey Middleton, Councilmember
Paul McCoy, Councilmember
Drake Davis, Councilmember
John Elsnab, Interim City Manager
Juliana Lucchesi, Asst. City Manager
Emily Aldrich, Finance Director
Matthew Bray, Public Works Director
Melissa Sandberg, Human Res. Director
Cyndy Prohaska, City Clerk
Mark Gilman, Police Chief
Jerry Lemos, Fire Chief
Andrew Jared, City Attorney

YREKA CITY COUNCIL MEETING MINUTES
May 20, 2025
Closed Session: 5:30 PM
Regular Session: 6:30 PM
Yreka City Council Chamber, 701 Fourth Street, Yreka, CA Phone 530-841-2386, Facsimile 530-842-4836, email: [email protected] Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month.

The full agenda packet can be found on the City’s website at www.yrekaca.gov/AgendaCenter. Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are available for public inspection 72 hours before each regularly scheduled meeting, and 24 hours before each special meeting, at the City Clerk’s office at City Hall, located at 701 4th St, Yreka, California during normal business hours. Any writing that is subject to disclosure that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at the City Clerk’s office during normal business hours.

Materials distributed to a majority of councilmembers less than 72 hours before a meeting will be available for public inspection on the City’s website at www.yrekaca.gov/AgendaCenter.

Please note the following change to the City’s public comment procedures: Unless a Councilmember is participating in the meeting remotely pursuant to Government Code section 54953(f), remote public comment will not be accepted. Public comment may be provided in-person or via email, as set forth below.

Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments by 3:00 p.m. to the City Clerk prior to the meeting or to attend the meeting in person." Written comments will be distributed to the Councilmembers but will not be read aloud at the meeting.

1. 5:30PM CALL TO ORDER CLOSED SESSION:

The meeting was called to order at 5:30 pm

2. PUBLIC COMMENT ON CLOSED SESSION ITEMS:

No public comment received on closed session items.

3. CLOSED SESSION:

The City Council will recess to Closed Session to discuss the following item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced:
a. Conference with real property negotiator (Govt C §54956.8) This meeting is being livestreamed and can be viewed on Siskiyou Media Council’s YouTube Channel https://www.youtube.com/channel/UCzx2GSYFCrgE5przvnzitXQ Yreka City Council Agenda
June 3, 2025

- Property APN’s:
041-020-130
041-030-200
004-370-030
004-370-020
004-370-010
414E2400
414E2401
- Agency Negotiator: Assistant City Manager, Juliana Lucchesi - Negotiating Parties: PacifiCorp
b. Conference with real property negotiator (Govt Code §54956.8) - Property: 915 S. Main Street, 918 Fourth Street, and 927 S. Main Street - Agency Negotiator: John Elsnab
- Negotiating Parties: Pacific Realty Associates
- Under negotiation: Price and terms

4. 6:30PM CALL TO ORDER REGULAR SESSION AND PLEDGE OF ALLEGIANCE:

Closed session adjourned at 6:24 pm.

There was no reportable action in closed session.

The meeting was called to order at 6:32 pm.

5. ROLL CALL:

Councilmembers Middleton, Baker, Clair & Davis are present. Councilmember McCoy is absent.

6. APPROVAL OF THE AGENDA:

Agenda is approved as presented.

7. PRESENTATIONS: (NONE)

8. PUBLIC COMMENTS:

Public comment received by: Lorenzo Love, Luther Finley, Judy Crawford, Gypsy DeLaLuz & Joaquin DeLaLuz

9. CONSENT AGENDA:

All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, a. Approval/ratification of payments issued from April 27, 2025, through May 10, 2025. b. Approval of Minutes of the Regular Meeting held May 6, 2025.

Yreka City Council Agenda
June 3, 2025

c. Adoption of Resolution 2025-17 of the City Council of the City of Yreka Updating the Signatory for the California Climate Investments Wildfire Prevention Grants Program. d. Motion to Approve Designation Agency Resolution Form OESP-130 and Authorize City Clerk to Certify and Transmit a Copy of the Approved Form to Grant Administrator for the California Office of Emergency Services Jumpstart Program.

Recommended City Council Action: Motion to Adopt the Consent Agenda of the City Council of the City of Yreka as presented.

Motion to Adopt the Consent Agenda of the City Council of the City of Yreka as Presented MOTIONED: Councilmember Middleton
SECOND: Councilmember Davis
AYES: Councilmembers Davis, Middleton, Clair & Baker
NO’s:

ABSENT: Councilmember McCoy
The Motion Passes.

10. PUBLIC HEARINGS: (NONE)
Public Hearing Protocol:
i. Mayor will describe the purpose of the Public Hearing. ii. City Staff will provide the Staff Report.
iii. City Staff will respond to questions from the City Council. iv. Mayor will open the Public Hearing.
v. Public wanting to comment will come to the podium, provide the City Clerk with their name and address, and provide their comments.
vi. Mayor will close the Public Hearing.
vii. City Council will deliberate and act on the item.

11. CITY BUSINESS:

Ínterim City Manager /Mayor
a. Agenda Title: Mayor’s Committee Appointments
Recommended City Council Action: Mayor of Yreka to make committee members selections for various working committees where a councilmember is representing the City of Yreka Mayor Colleen Baker requests that this item be continued to the second meeting in June.

Interim Human Resources Director / Interim City Manager b. Agenda Title: Approval of the Memorandum of Understanding between the City of Yreka and Yreka Peace Officers’ Association.

Recommended City Council Action: Motion to Adopt Resolution 2025-18 of the City Council of the City of Yreka Approving the Execution of the Memorandum of Understanding between the City of Yreka and the Yreka Peace Officers’ Association.

No public comment received.

Motion to Adopt Resolution 2025-18 of the City Council of the City of Yreka Approving the Execution of the Memorandum of Understanding between the City of Yreka and the Yreka Peace Officers’ Association.

Yreka City Council Agenda
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MOTIONED: Councilmember Davis
SECOND: Councilmember Baker
AYES: Councilmember Davis, Middleton, Clair & Baker
NO’s:

ABSENT: Councilmember McCoy
The motion passes.

Municipal Projects Manager
c. Agenda Title: Discussion/Possible Action on Adopting Resolution 2025-19 Authorizing the City Manager to Award a Construction Contract to RTA Construction, Inc. for the Water Supply and Storage Improvements Project in the Amount of $6,744,000.00 for the Base Bid, and to Execute Related Documents.

Recommended City Council Action: Motion to Adopt Resolution 2025-19 of the City Council of the City of Yreka Authorizing the City Manager to Award a Construction Contract to RTA Construction, Inc. for the Water Supply and Storage Improvements Project in the Amount of $6,744,000.00 for the Base Bid, and to Execute Related Documents.

Agenda item 11.c was removed from the agenda at the request of the Director of Public Works due to ongoing discussions with Pace Engineering and the funding agency.

12. CITY MANAGER/STAFF REPORTS:

Interim City Manager John Elsnab gave an update.

Fire Chief Jerry Lemos gave an update.

13. MAYOR/COUNCILMEMBERS REPORTS, STATEMENTS AND REQUESTS:

AB 1234* Conference and Meeting Report (verbal, if any) *(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) Councilmember Davis gave an update on Fire Safe Council.

Councilmember Clair gave an update.

Councilmember Baker gave an update on LAFCO.

14. ADJOURNMENT:

Meeting adjourned at 7:11 pm.

Meeting re-adjourned at 7:13 pm at the request of Councilmember Baker.

Councilmember Davis and Councilmember Baker requested that the City Attorney research the issue of rent stabilization for Mobile Home Parks within City Limits.

Meeting adjourned at 7:20 pm.

Yreka City Council Agenda
June 3, 2025

____________________________
Mayor of the City of Yreka
Minutes approved by City Council
Motion on June 3, 2025
___________________________
Cyndy Prohaska, City Clerk
Yreka City Council Agenda
June 3, 2025

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CITY OF YREKA

CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
From: John Elsnab, Interim City Manager
Prepared by: Melissa Sandberg, Interim Human Resources Director Agenda title: Requested action – Adopt a Resolution of the City Council of the City of Yreka Approving the Compensation Resolution for Department Heads and Unrepresented Management Positions.

Meeting date: June 3, 2025
Discussion:

The City has unrepresented management positions that are not represented under a memorandum of understanding for purposes of defining compensation and benefits. The City recently conducted a compensation study using comparable agencies to ensure the City is staying competitive with wages and benefits. Below is a summary of the benefits for the compensation resolution of the unrepresented positions.

Duration Four-year period
Wages Equity adjustments for the Finance Director, Human Resources Director, Community Development Director, and the Assistant City Manager.
3% annual cost-of-living adjustment for 2026, 2027, and 2028.

Medical Premium The City’s employer medical benefit is equivalent to the cost of 85% of Pers Gold.

Longevity Pay Sworn employees receive longevity pay of up to 10% of base pay based on years of service. Non-sworn employees receive longevity pay of up to 5% of base pay based on years of service.

Vacation Leave Increased vacation accrual.

Holidays Addition of Cesar Chavez Day
Deferred
Compensation Match
The City matches dollar for dollar that the employee places into their deferred compensation account to a maximum of $3,000 per year.

Estimated Fiscal Impact in dollars:

The fiscal impact for FY 25/26 is approximately $171,000.00.

Recommendation:

Adopt a Resolution of the City Council of the City of Yreka Approving the Compensation Resolution for Department Heads and Unrepresented Management Positions.

Yreka City Council Agenda
June 3, 2025

Approved by: __________________________________
John Elsnab, Interim City Manager
Yreka City Council Agenda
June 3, 2025

RESOLUTION NO. 2025-19

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA

APPROVING THE COMPENSATION RESOLUTION FOR DEPARTMENT
HEADS AND UNREPRESENTED MANAGEMENT POSITIONS.

WHEREAS, upon adoption, this Resolution supersedes any and all prior adopted Department Head salary and benefits resolutions; and
WHEREAS, this Resolution sets forth the salary and benefit compensation for unrepresented classifications as described heriein; and WHEREAS, this Council finds that the provisions and agreements contained in the Compensation Resolution are fair and proper and in the best interests of the City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YREKA DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. The Council hereby finds and determines that the foregoing recitals are true and correct.

Section 2. The Compensation Resolution is hereby approved, and the City Manager or designee is hereby authorized and directed to execute said document, with such changes, insertions and omissions as may be approved by the City Manager.

Section 3. The City Manager, the Finance Director, and all other proper officers and officials of the City are hereby authorized and directed to execute such other agreements, documents and certificates, and to perform such other acts and deeds, as may be necessary or convenient to effect the purposes of this Resolution and the transactions herein authorized.

Section 4. It is further resolved, If any section, subsection, part, clause, sentence or phrase of this Resolution or the application thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, the validity of the remaining portions of this Resolution, the application thereof, shall not be effected thereby but shall remain in full force and effect, it being the intention of the City Council to adopt each and every section, subsection, part, clause, sentence phrase regardless of whether any other section, subsection, part, clause, sentence or phrase or the application thereof is held to be invalid or unconstitutional.

Section 5. This resolution shall take effect immediately upon its passage.

Passed and adopted this 3rd day of June 2025, by the following vote:

Yreka City Council Agenda
June 3, 2025

AYES:

NAYS:

ABSENT:
__________________
Colleen Baker
Mayor
Attest:
__________________
Cyndy Prohaska, City Clerk
City of Yreka
Yreka City Council Agenda
June 3, 2025

Compensation Resolution for
Unrepresented Employees
Effective July 6, 2025
Yreka City Council Agenda
June 3, 2025

Table of Contents
Application....................................................................................................... 1 Wages............................................................................................................. 1

2.1. Salary Schedule.............................................................................................. 1

2.2. Step Advancement.......................................................................................... 1

2.3. Benchmark Classifications .............................................................................. 1

2.4. Salary Increases ............................................................................................. 1 Premium Pays................................................................................................. 2

3.1. Longevity Pay (Non-Sworn) ............................................................................ 2

3.2. Longevity Pay (Sworn).................................................................................... 2

3.3. POST Peace Officer Certificate....................................................................... 2

3.4. Supervisor Premium........................................................................................ 2

3.5. Callback Pay ................................................................................................... 3 Insurances....................................................................................................... 3

4.1. Medical and Dental Insurance: ........................................................................ 3

4.2. Vision Insurance: ............................................................................................. 3

4.3. Life Insurance.................................................................................................. 3 Retirement....................................................................................................... 3

5.1. CalPERS Retirement ...................................................................................... 3

5.2. Miscellaneous CalPERS Retirement............................................................... 4

5.3. Safety CalPERS Retirement ........................................................................... 4 Deferred Compensation .................................................................................. 4 Leaves ............................................................................................................ 5

7.1. Vacation Leave ............................................................................................... 5

7.2. Holidays .......................................................................................................... 5

7.3. Administrative Leave....................................................................................... 5

7.4. Sick Leave....................................................................................................... 5

7.5. Bereavement Leave ........................................................................................ 6 Effective Date.................................................................................................. 6 Yreka City Council Agenda
June 3, 2025

Application
This resolution applies to full-time unrepresented employees in the classifications listed in Appendix “A” Application, as amended.

Wages
The salary schedule consists of five (5) steps, with five percent (5.0%) between steps (1) through (5). The Salary Schedule is attached as Appendix “B” Salary Schedule.

Employees advance steps upon completion of a satisfactory performance evaluation.

Employees automatically receive step advancements until they reach the top step of their salary schedule unless they receive a performance evaluation prior to their anniversary date where the overall rating is equivalent to “does not meet expectations” or “needs improvement.” Anniversary date is defined as the employee’s date of hire or last date of promotion, whichever is later.

The top step for the Lieutenant is benchmarked at thirty percent (30.0%) above the top step of the Sergeant.

The top step for the Chief of Police is benchmarked at fifteen percent (15.0%) above the top step of the Lieutenant.

Effective July 6, 2025, the Finance Director will receive a twenty-six percent (26%) increase, the Assistant City Manager will receive a fifteen percent (15%) increase, the Community Development Director and Human Resources Director will receive an eleven percent (11%) increase, and all other classifications with the exception of benchmark classifications will receive a three percent (3.0%) increase.

Effective July 6, 2025, all classifications with the exception of benchmark classifications will receive a three percent (3.0%) increase.

Effective July 5, 2026, all classifications with the exception of benchmark classifications will receive a three percent (3.0%) increase.

Effective July 4, 2027, all classifications with the exception of benchmark classifications will receive a three percent (3.0%) increase.

Effective July 2, 2028, all classifications with the exception of benchmark classifications will receive a three percent (3.0%) increase.

Yreka City Council Agenda
June 3, 2025

Premium Pays
Non-sworn employees receive longevity pay as follows:

Upon completion of ten (10) consecutive years of service with the City, employees receive two and a half percent (2.5%) of their base hourly rate of pay.

Upon completion of fifteen (15) consecutive years of service with the City, employees receive an additional two and a half percent (2.5%) of their base hourly rate of pay.

Sworn employees receive longevity pay as follows:

Upon completion of ten (10) consecutive years of service with the City, employees receive two and a half percent (2.5%) of their base hourly rate of pay.

Upon completion of twelve (12) consecutive years of service with the City, employees receive an additional two and a half percent (2.5%) of their base hourly rate of pay.

Upon completion of fifteen (15) consecutive years of service with the City, employees receive an additional two and a half percent (2.5%) of their base hourly rate of pay.

Upon completion of seventeen (17) consecutive years of service with the City, employees receive an additional two and a half percent (2.5%) of their base hourly rate of pay.

Lieutenants who possess a POST Management Certificate receive POST Certificate pay in the amount of five percent (5.0%) of their base hourly rate of pay.

Employees who possess a POST Executive Certificate receive POST Certificate pay in the amount of five percent (5.0%) of their base hourly rate of pay.

POST pay takes effect the pay period following submission to the Human Resources Director.

Lieutenants who are routinely and consistently assigned by the Chief of Police to supervise in their absence will receive supervisor premium in the amount of five percent (5.0%) of their base hourly rate of pay for those hours worked.

Yreka City Council Agenda
June 3, 2025

Lieutenants who are called back to work for a critical incident (i.e., death in custody, officer involved shooting, major injury, or major damage), an Office of Emergency Services event, or a mutual aid event will receive straight time for all hours worked.

Insurances
The City contracts for employees and their dependents, and retirees and their dependents, medical insurance benefit plans through the CalPERS Public Employees Medical and Hospital Care Program. Employee deductions are “pre-tax.” Tier Medical Benefit Cafeteria Plan Benefit Total Benefit Employee only Note 1 Note 2 Note 3
Employee plus one Note 1 Note 2 Note 3
Employee plus family Note 1 Note 2 Note 3
The City contributes up to the following amounts towards employee medical insurance coverage and cafeteria plan benefits:

Note 1: The Medical Benefit is equal to the minimum established annually by CalPERS.

Note 2: Cafeteria Plan Benefit is equal to the difference between the Medical Benefit and the Total Benefit.

Note 3: The total benefit is equal to 85% of the Region 1 CalPERS Gold health plan plus 100% of the dental premium.

The City provides vision through the California Vision Service Plan (VSP) for employees and their dependents.

The City provides employees with life insurance equal to double their annual base salary and dependent coverage in the amount of one thousand dollars ($1,000) per spouse and child.

Retirement
The City contracts with California Public Employees Retirement System (CalPERS) for retirement benefits.

Yreka City Council Agenda
June 3, 2025

Employees hired after June 30, 1974, who are not classified as new members receive the 2% at 55 miscellaneous CalPERS formula (1084) with the three (3) year final average compensation period. These employees pay the required seven percent (7%) member contribution, on a pre-tax basis.

Employees hired after December 31, 2012, who are classified as new members receive the 2% at 62 miscellaneous CalPERS formula (26550) with the three (3) year final average compensation period. These employees pay half of the total normal cost as determined annually by CalPERS on a pre-tax basis.

Miscellaneous retirement formulas have the following optional CalPERS retirement benefits:
• Military Service Credit
• Sick Leave Service Credit
• 2% Retirement COLA
Employees hired after June 30, 1974, who are not classified as new member members receive the 2% at 50 safety CalPERS formula (1085) with the three (3) year final average compensation period. These employees pay the required nine percent (9%) member contribution, on a pre-tax basis.

Employees hired after December 31, 2012, who are classified as new members receive the 2.7% at 57 safety CalPERS formula (25443) with the three (3) year final average compensation period. These employees pay half of the total normal cost as determined annually by CalPERS on a pre-tax basis.

Safety retirement formulas have the following optional CalPERS retirement benefits:

Military Service Credit
Sick Leave Service Credit
2% Retirement COLA
Deferred Compensation
Subject to the terms and conditions set forth in the City’s Deferred Compensation Plan and IRS rules, Employees may participate in the City’s section 457 Deferred Compensation Plan. The City matches dollar for dollar contributed by employees into their deferred compensation account up to the maximum City match of $3,000 per year. The City’s contribution is deposited into the employee’s 457 plan.

Yreka City Council Agenda
June 3, 2025

Leaves
Employees accrue vacation as follows:

Months of Employment Accrual Per Pay Period
0 – 60 4.62
61 – 180 6.15
181+ 7.69
Employees may accrue vacation to a maximum of 240 hours.

The City Recognizes the following holidays:

1. New Year’s Day

2. Martin Luther King Jr. Day

3. President’s Day

4. Cesar Chavez Day

5. Memorial Day

6. Independence Day

7. Labor Day

8. Veteran’s Day

9. Thanksgiving Day

10.Day after Thanksgiving Day

11.Christmas Eve

12.Christmas Day
When a holiday falls on a Sunday, the following Monday is observed as the holiday and when a holiday falls on a Saturday, the preceding Friday is observed as the holiday.

Should December 24th fall on a Friday, December 23rd is observed as the holiday. Should December 25th fall on a Monday, December 26th is observed as the holiday.

Employees accrue three point zero eight (3.08) hours of Administrative Leave per pay period to a maximum of eighty (80) hours. Upon separation, Administrative Leave is paid out at the employee’s current hourly rate of pay.

Employees accrue three and sixty-nine hundredths (3.69) hours of paid sick leave per pay period.

Yreka City Council Agenda
June 3, 2025

Employees who the City has employed for at least thirty (30) days are entitled to five (5) days of bereavement leave in the event of the death of a “family member.” The City provides paid leave for the first twenty-four (24) hours; the employee may use sick leave or vacation for any additional bereavement leave. Employees who utilize bereavement leave must notify their supervisor of their intent to use it. Bereavement leave must be taken within three (3) months following the date of death of the family member. The City may request an employee seeking bereavement leave to provide documentation to support the leave. “Family member” is defined as the employee’s spouse, child, parent, parent-in-law, sibling, brother/sister-in-law, grandchild, and grandparent.

Effective Date
This Resolution is effective July 6, 2025, and remains in effect until amended or superseded by the City Council.

Yreka City Council Agenda
June 3, 2025

Appendix “A” Application
Assistant City Manager
Chief of Police
Community Development Director
Finance Director
Fire Chief
Human Resources Director
Lieutenant
Public Works Director
Yreka City Council Agenda
June 3, 2025

Appendix B – Salary Schedule
City of Yreka
Unrepresented Employees
For Period July 6, 2025, to June 30, 2029
Annual Salary Schedule – Effective 7/6/2025 to 7/4/2026 Annual Salary Schedule – Effective 7/5/2026 to 7/3/2027 Annual Salary Schedule – Effective 7/4/2027 to 7/1/2028 UNREPRESENTED UNIT SALARY SCHEDULE (7/6/2025 - 7/4/2026)

JOB TITLE UNIT STEP A STEP B STEP C STEP D STEP E
COMMUNITY DEVELOPMENT DIRECTOR UE 99,022.25 103,973.37 109,172.04 114,630.65 120,362.19 HUMAN RESOURCES DIRECTOR UE 99,022.25 103,973.37 109,172.04 114,630.65 120,362.19 LIEUTENANT UE 105,761.02 111,049.08 116,601.54 122,431.62 128,553.21 FIRE CHIEF UE 110,475.62 115,999.41 121,799.39 127,889.36 134,283.83 FINANCE DIRECTOR UE 112,403.63 118,023.82 123,925.02 130,121.28 136,627.35 ASSISTANT CITY MANAGER UE 113,106.17 118,761.48 124,699.56 130,934.54 137,481.27 PUBLIC WORKS DIRECTOR UE 114,667.58 120,400.96 126,421.01 132,742.07 139,379.18 CHIEF OF POLICE UE 121,625.18 127,706.44 134,091.77 140,796.36 147,836.18 UNREPRESENTED UNIT SALARY SCHEDULE (7/5/2026 - 7/3/2027)

JOB TITLE UNIT STEP A STEP B STEP C STEP D STEP E
COMMUNITY DEVELOPMENT DIRECTOR UE 101,992.93 107,092.58 112,447.21 118,069.58 123,973.06 HUMAN RESOURCES DIRECTOR UE 101,992.93 107,092.58 112,447.21 118,069.58 123,973.06 LIEUTENANT UE 108,933.87 114,380.57 120,099.60 126,104.58 132,409.81 FIRE CHIEF UE 113,789.90 119,479.40 125,453.37 131,726.04 138,312.35 FINANCE DIRECTOR UE 115,775.77 121,564.56 127,642.79 134,024.93 140,726.18 ASSISTANT CITY MANAGER UE 116,499.36 122,324.33 128,440.55 134,862.58 141,605.71 PUBLIC WORKS DIRECTOR UE 118,107.61 124,013.00 130,213.65 136,724.34 143,560.56 CHIEF OF POLICE UE 125,273.94 131,537.64 138,114.53 145,020.26 152,271.28 UNREPRESENTED UNIT SALARY SCHEDULE (7/4/2027 - 7/1/2028)

JOB TITLE UNIT STEP A STEP B STEP C STEP D STEP E
COMMUNITY DEVELOPMENT DIRECTOR UE 105,052.72 110,305.36 115,820.63 121,611.67 127,692.26 HUMAN RESOURCES DIRECTOR UE 105,052.72 110,305.36 115,820.63 121,611.67 127,692.26 LIEUTENANT UE 112,201.89 117,811.99 123,702.59 129,887.72 136,382.11 FIRE CHIEF UE 117,203.61 123,063.80 129,216.99 135,677.84 142,461.74 FINANCE DIRECTOR UE 119,249.05 125,211.51 131,472.09 138,045.70 144,947.99 ASSISTANT CITY MANAGER UE 119,994.35 125,994.07 132,293.78 138,908.47 145,853.90 PUBLIC WORKS DIRECTOR UE 121,650.84 127,733.39 134,120.06 140,826.07 147,867.38 CHIEF OF POLICE UE 129,032.17 135,483.78 142,257.97 149,370.87 156,839.42 Yreka City Council Agenda
June 3, 2025

Annual Salary Schedule – Effective 7/2/2028 to 6/30/2029 UNREPRESENTED UNIT SALARY SCHEDULE (7/2/2028 - 6/30/2029)

JOB TITLE UNIT STEP A STEP B STEP C STEP D STEP E
COMMUNITY DEVELOPMENT DIRECTOR UE 108,204.31 113,614.53 119,295.26 125,260.03 131,523.04 HUMAN RESOURCES DIRECTOR UE 108,204.31 113,614.53 119,295.26 125,260.03 131,523.04 LIEUTENANT UE 115,567.95 121,346.35 127,413.67 133,784.36 140,473.58 FIRE CHIEF UE 120,719.73 126,755.72 133,093.51 139,748.19 146,735.60 FINANCE DIRECTOR UE 122,826.53 128,967.86 135,416.26 142,187.08 149,296.44 ASSISTANT CITY MANAGER UE 123,594.19 129,773.90 136,262.60 143,075.73 150,229.52 PUBLIC WORKS DIRECTOR UE 125,300.38 131,565.40 138,143.67 145,050.86 152,303.41 CHIEF OF POLICE UE 132,903.15 139,548.31 146,525.73 153,852.02 161,544.63 Yreka City Council Agenda
June 3, 2025

CITY OF YREKA

CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
From: Planning Department
Prepared by: Alia Roca Lezra, Planning Manager
Agenda Title: Discussion/Possible Action: Motion to Direct the City Manager to Enter into a Subrecipient Agreement Between the City of Yreka and Great Northern Services for an Application for the 2025 CDBG Subsistence Payment Program
Meeting Date: June 3, 2025
Discussion:

City of Yreka staff are engaging Great Northern Services (GNS) to apply for a Community Development Block Grant (CDBG) grant on behalf of the City to help low- and moderate-income residents pay for water service during times of financial hardship. This program is called the CDBG Subsistence Payment Program and would help pay a portion of low- and moderate- income residents’ water utility payments. A low- and moderate income resident is a resident whose household income does not exceed 80% of the county median household income. The median household income in Siskiyou County in 2024 was $55,500. 80% of the median household income is $44,400.

For this program, GNS will apply for the grant and run the program if awarded.

GNS will provide the following program services: Guideline Development, Outreach, Intake, Application Acceptance or Denial, Payment Processing, Database and File Management, Subrecipient Agreement with Yreka Community Resource Center, and Reporting and Training.

GNS is an economic development and community services nonprofit that offers programs such as home energy assistance, home weatherization, senior nutrition services, emergency food assistance, and grant management services. GNS has worked on similar subsistence payment programs for other jurisdictions in the past, including the CDBG-CV2/3 Subsistence Payment Program during the COVID-19 crisis which distributed more than $1.3 million in payments to vendors on behalf of Siskiyou County residents.

Yreka City Council Agenda
June 3, 2025

Fiscal Impact:

GNS estimates that it will take 80 hours to write the grant. At an estimated $75/hour, the cost to assist in writing the grant is $6,000 and will be invoiced at GNS’ actual costs. If the grant is awarded, there will be no cost to the City as payment for these grant writing services will be reimbursed from the grant as pre-award costs. If the grant is not awarded, the City will reimburse GNS for grant writing assistance from its General Fund.

Recommendation:

Motion to Direct the City Manager to Enter into a Subrecipient Agreement Between the City of Yreka and Great Northern Services for an Application for the 2025 CDBG Subsistence Payment Program.

Attachments:

1. Attachment A – Subrecipient Agreement Between the City of Yreka and Great Northern Services for Community Development Block Grant Subsistence Payment Program
Yreka City Council Agenda
June 3, 2025

SUBRECIPIENT AGREEMENT

BETWEEN THE CITY OF YREKA AND

GREAT NORTHERN SERVICES FOR

COMMUNITY DEVELOPMENT BLOCK GRANT

SUBSISTENCE PAYMENT PROGRAM
THIS AGREEMENT, entered into on the execution date by and between the City of Yreka (herein called the “Grantee”) and Great Northern Services (herein called the “Subrecipient”).

WHEREAS, the Grantee would like to apply for and receive funds from the State of California, Department of Housing and Community Development (“the Department”), State Community Development Block Grant Program (“CDBG”) originating from the United States Government under Title I of the Housing and Community Development Act of 1974, as amended (HCD Act), Public Law 93-383; and
WHEREAS, the Grantee wishes to engage the Subrecipient to assist the Grantee in applying for CDBG funding in response to the 2025 CDBG NOFA, developing a program and utilizing such funds if awarded; NOW, THEREFORE, it is agreed between the parties hereto that; I. SCOPE OF SERVICE
A. ACTIVITIES
The Subrecipient will be responsible for performing Activities in response to the 2025 CDBG NOFA for the “City of Yreka Subsistence Payment Program” (Program) in a manner satisfactory to the Grantee and State and consistent with any standards required as a condition of providing these funds. Such program will include the following activities eligible under the Community Development Block Grant program:

General Administration
The Subrecipient will perform administrative duties required by the State CDBG Program, including, but not limited to:
• Application Development and Submission of the 2025 CDBG Application o With the assistance of the Grantee, Subrecipient will prepare the “Yreka 2025 Subsistence Payment Program” application based on the 2024 CDBG NOFA until the 2025 CDBG NOFA is released.
o Grantee and Subrecipient will arrange who will input the data on the Department’s online application platform.
o Subrecipient will prepare an application template that will approximate the online application for Grantee to review with a minimum of two weeks to review before the application submission date. Grantee will review and make suggestions regarding changes before the application deadline.
o Based on the 2024 CDBG NOFA this Program may be considered a competitive activity and therefore, Subrecipient will attempt to maximize the points within the control of the Grantee. The Grantee will be responsible for submitting the application on the Department’s online application platform.

ATTACHMENT A-1
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o If the application is reviewed by the Department on a first come first served basis, Grantee will be responsible for submitting the application on the first day of application submission opening as soon as possible in the Department’s online application platform.
o GNS will invoice this as a pre-award cost. If the grant is awarded, the pre-award expenditures will be reimbursed through a standard financial report. If the grant is not awarded, the city must absorb the cost as non-CDBG funds. • Prepare and submit future CDBG grant applications.
• Prepare Closeout Documents for other CDBG grants.
• Attend City Public Hearings and Council Meetings as needed. • Attend HCD and HUD trainings and meetings necessary to properly administer CDBG funds and that are not related to this Grant Activity.
• Perform other general administration duties to effectively manage CDBG programs. • Provide technical assistance to Grantee for administering PI funds including assistance with record keeping, and HCD required reporting.

Activity Delivery
Subrecipient will be responsible for the activities to provide services to clients who qualify for subsistence payment assistance once the Standard Agreement is executed between the Department and Grantee. Activities are described in Exhibit A.

B. NATIONAL OBJECTIVES
All activities funded with CDGB funds must meet one of the CDBG program’s National Objectives: benefit low- and moderate-income persons; aid in the prevention or elimination of slums or blight; or meet community development needs having a particular urgency, as defined in 24 CFR 570.208. The Program will meet the National Objective of benefit to low- and moderate-income persons.

The Subrecipient certifies that the activities carried out under this Agreement will meet the lowand moderate-income persons benefit. For the Program participants must be qualified as lowand moderate-income persons. The low- and moderate income person is a person whose household income does not exceed 80% of the county median household income.

Changes to the program scope of services, schedule or budget contained in this Agreement, unless otherwise noted, may only be made through a written amendment to this Agreement, executed by both the Subrecipient and Grantee, with Department notification. If the budget amendment requires a formal grant amendment with the Department, then the Grantee will have Department approval of the change before amending this Agreement.

C. LEVELS OF ACCOMPLISHMENT – GOALS AND PERFORMANCE MEASURES The Subrecipient agrees to provide the following levels of Program services:
• Prepare the grant application in a reasonable amount of time for the Grantee to review and submit on time in response to the 2025 CDBG NOFA for a Subsistence Payment Program.
• Process and approve an agreed upon number of applications determined to be within budget constraints of the 2025 CDBG NOFA.

D. Staffing
Staffing for the programs shall be a combination of subrecipient staff including but not limited to the Community Development Manager, Community Development Project Yreka City Council Agenda
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Coordinator, Community Services staff, Energy Department staff and Executive Director/CEO and other staff as necessary.

GNS will provide changes in the Key Personnel assigned or their general responsibilities under this project in writing.

E. Performance Monitoring
The Grantee will monitor the performance of the Subrecipient against goals and performance standards as stated above. Substandard performance as determined by the Grantee will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the Grantee, contract suspension or termination procedures will be initiated.

Federal regulation governing monitoring: 2 CFR 200.328 Monitoring and reporting program performance; 2 CFR 200.331 Requirements for pass-through entities; 24 CFR 570.501 Responsibility for grant administration; 24 CFR 570.503(b)(1) Agreements with subrecipients.

Guidance for monitoring is in the Department’s Grant Management Manual.

II. TIME OF PERFORMANCE
Services of the Subrecipient shall commence on execution this agreement and end on the final day of the Standard Agreement. The term of this Agreement and the provisions herein shall be extended to cover any additional time period upon a written and signed Amendment.

III. BUDGET
Budget is based on 2024 NOFA budget allowance for Public Services. Budget will be adjusted as necessary as outlined in I.B. National Objectives.

With the submission of original monthly bills together with proper support documentation of services, the Subrecipient will be reimbursed for actual costs of actual work only, on a monthly basis according to the following schedule:

Subrecipient General Administration* $19,000
Subrecipient Activity Delivery $41,000
Client Payments** $240,000
Total $300,000
*GNS estimates that it will take 80 hours to write the grant. At an estimated $75/hour, the cost to assist in writing the grant is $6,000 and will be invoiced at GNS’ actual costs. **Payments made by Grantee directly to client’s utility vendor, mortgage company, landlord.

These fees shall cover all salary, travel, indirect, payroll taxes, office rental, training, printing, copying, supplies and other costs associated with the successful implementation of the grant.

Any indirect costs charged must be consistent with the conditions of Paragraph VIII (C)(2) of this Agreement. In addition, the Grantee may require a more detailed budget breakdown than the one contained herein, and the Subrecipient shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the Grantee. Any amendments to the budget must be approved in writing by both the Grantee and the Subrecipient.

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IV. PAYMENT
It is expressly agreed and understood that the total amount to be paid by the Grantee under this Agreement shall not exceed $59,000. Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in Paragraph III herein and in accordance with performance.

Expenses for general administration shall also be paid against the line item budgets specified in Paragraph III and in accordance with performance.

Payments may be contingent upon certification of the Subrecipient’s financial management system in accordance with the standards specified in 2 CFR 200.302.

V. NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice.

Communication and details concerning this contract shall be directed to the following contract representatives:

Grantee Subrecipient
Jason Ledbetter Brandy Caporaso
City of Yreka Great Northern Services
701 4th Street 310 Boles Street
Yreka, CA 96097 Weed, CA 96094
(530) 841-2386 (530) 938-4115 ext. 115
[email protected] [email protected]
VI. GENERAL CONDITIONS
A. General Compliance
The Subrecipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG)) including subpart K of these regulations, except that (1) the Subrecipient does not assume the recipient’s environmental responsibilities described in 24 CFR 570.604 and (2) the Subrecipient does not assume the recipient’s responsibility for initiating the review process under the provisions of 24 CFR Part

52. The Subrecipient also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this contract including 2 CFR Appendix II to Part 200 “Contract Provisions for Non-Federal Entity Contracts under Federal Awards”. The Subrecipient further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

B. “Independent Contractor”
Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Subrecipient shall at all times remain an “independent contractor” with respect to the services to be performed under this Agreement. The Grantee shall be exempt from payment Yreka City Council Agenda
June 3, 2025

of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers’ Compensation Insurance, as the Subrecipient is an independent contractor.

C. Hold Harmless
The Subrecipient shall hold harmless, defend and indemnify the Grantee from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Subrecipient’s performance or nonperformance of the services or subject matter called for in this Agreement.

D. Workers’ Compensation
The Subrecipient shall provide Workers’ Compensation Insurance coverage for all of its employees involved in the performance of this Agreement.

E. Insurance & Bonding
The Subrecipient shall carry sufficient insurance coverage to protect contract assets from loss due to theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the Grantee.

The Subrecipient shall comply with the bonding and insurance requirements of 2 CFR 200.310 and 200.326, Bonding and Insurance.

F. Grantee Recognition
The Subrecipient shall insure recognition of the role of the Grantee in providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, the Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement.

G. Amendments
The Grantee or Subrecipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the Grantee’s governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or Subrecipient from its obligations under this Agreement.

The Grantee may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons.

If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both Grantee and Subrecipient.

H. Suspension or Termination
In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this Agreement if the Subrecipient materially fails to comply with any terms of this Agreement, which include (but are not limited to) the following:

Yreka City Council Agenda
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1. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time;

2. Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement;

3. Ineffective or improper use of funds provided under this Agreement; or

4. Submission by the Subrecipient to the Grantee reports that are incorrect or incomplete in any material respect.

In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience by either the Grantee or the Subrecipient, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the Grantee determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the Grantee may terminate the award in its entirety.

I. Debarment & Suspension
Subrecipient shall be eligible to receive CDBG funds and is not listed on the Federal Consolidated List of Debarred, Suspended, and Ineligible Contractors. Subrecipient shall furnish proof of being eligible to receive federal funding which will become an attachment to this Agreement.

In addition the Subrecipient must comply with 24 CFR Part 2424 and shall not enter into any agreement, written or oral, with any contractor or subrecipient without the prior determination that the contractor or subrecipient is eligible to receive CDBG funds and is not listed on the Federal Consolidated List of Debarred, Suspended, and Ineligible Contractors.

J. Drug Free Work Place
Subrecipients shall comply with the Drug-Free Workplace Act of 1988 and shall submit their policy so it becomes an attachment to this Agreement.

VII. ADMINISTRATIVE REQUIREMENTS
A. Financial Management

1. Accounting Standards
The Subrecipient agrees to comply with 2 CFR 200 Subpart E and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred.

2. Cost Principles
The Subrecipient shall administer its program in conformance with 2 CFR Part 200 as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis.

B. Documentation and Record Keeping

1. Records to be Maintained
The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506 that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to:

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a) Records providing a full description of each activity undertaken; b) Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program;
c) Records required to determine the eligibility of activities; d) Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e) Records documenting compliance with the fair housing and equal opportunity components of the CDBG program;
f) Financial records as required by 24 CFR 570.502, and 2 CFR 200 Subpart E; and g. Other records necessary to document compliance with Subpart K of 24 CFR Part 570.

2. Retention
The Subrecipient shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a period of four (4) years.

The retention period begins on the date of the submission of the Grantee’s annual performance and evaluation report to HUD in which the activities assisted under the Agreement are reported on for the final time. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the four-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the four-year period, whichever occurs later.

3. Client Data
The Subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to Grantee monitors or their designees for review upon request.

4. Disclosure
The Subrecipient understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the Grantee’s or Subrecipient’s responsibilities with respect to services provided under this contract, is prohibited by all State and Federal laws unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian.

5. Closeouts
The Subrecipient’s obligation to the Grantee shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the Subrecipient has control over CDBG funds, including program income.

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6. Audits & Inspections
All Subrecipient records with respect to any matters covered by this Agreement shall be made available to the Grantee, grantor agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Subrecipient within 30 days after receipt by the Subrecipient. Failure of the Subrecipient to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The Subrecipient hereby agrees to have an annual agency audit conducted in accordance with current Grantee policy concerning subrecipient audits and 2 CFR Part 200.

C. Reporting and Payment Procedures

1. Program Income
The Subrecipient shall report as required all program income (as defined at 24 CFR 570.500(a)) generated by activities carried out with CDBG funds made available under this contract. The use of program income by the Subrecipient shall comply with the requirements set forth at 24 CFR 570.504. By way of further limitations, the Subrecipient may use such income during the contract period for activities permitted under this contract and shall reduce requests for additional funds by the amount of any such program income balances on hand. All unexpended program income shall be returned to the Grantee at the end of the contract period. Any interest earned on cash advances from the U.S. Treasury and from funds held in a revolving fund account is not program income and shall be remitted promptly to the Grantee.

2. Indirect Costs
If indirect costs are charged, the Subrecipient will develop an indirect cost allocation plan for determining the appropriate Subrecipient’s share of administrative costs and shall submit such plan to the Grantee for approval, in a form specified by the Grantee.

3. Payment Procedures
The Grantee will pay to the Subrecipient funds available under this Agreement based upon information submitted by the Subrecipient and consistent with any approved budget and Grantee policy concerning payments. With the exception of certain advances, payments will be made for eligible expenses actually incurred by the Subrecipient, and not to exceed actual cash requirements. Payments will be adjusted by the Grantee in accordance with advance fund and program income balances available in Subrecipient accounts. In addition, the Grantee reserves the right to liquidate funds available under this contract for costs incurred by the Grantee on behalf of the Subrecipient.

4. Progress Reports
The Subrecipient shall submit regular Progress Reports to the Grantee in the form, content, and frequency as required by the Grantee.

D. Procurement

1. Compliance
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The Subrecipient shall comply with current Grantee policy concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided herein. All program assets (unexpended program income, property, equipment, etc.) shall revert to the Grantee upon termination of this Agreement.

2. 2 CFR 200
Unless specified otherwise within this agreement, the Subrecipient shall procure all materials, property, or services in accordance with the requirements of 2 CFR 200.318- 200.327.

3. Travel
The Subrecipient shall obtain written approval from the Grantee for any travel outside the area with funds provided under this Agreement.

E. Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 2 CFR 200 and 24 CFR 570.502, 570.503, and 570.504, as applicable, which include but are not limited to the following:

1. The Subrecipient shall transfer to the Grantee any CDBG funds on hand and any accounts receivable attributable to the use of funds under this Agreement at the time of expiration, cancellation, or termination.

2. Real property under the Subrecipient’s control that was acquired or improved, in whole or in part, with funds under this Agreement in excess of $25,000 shall be used to meet one of the CDBG National Objectives pursuant to 24 CFR 570.208 until five (5) years after expiration of this Agreement [or such longer period of time as the Grantee deems appropriate]. If the Subrecipient fails to use CDBG-assisted real property in a manner that meets a CDBG National Objective for the prescribed period of time, the Subrecipient shall pay the Grantee an amount equal to the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Such payment shall constitute program income to the Grantee. The Subrecipient may retain real property acquired or improved under this Agreement after the expiration of the five-year period or such longer period of time as the Grantee deems appropriate.

3. In all cases in which equipment acquired, in whole or in part, with funds under this Agreement is sold, the proceeds shall be program income (prorated to reflect the extent to that funds received under this Agreement were used to acquire the equipment).

Equipment not needed by the Subrecipient for activities under this Agreement shall be (a) transferred to the Grantee for the CDBG program or (b) retained after compensating the Grantee an amount equal to the current fair market value of the equipment less the percentage of non-CDBG funds used to acquire the equipment.

VIII. RELOCATION, REAL PROPERTY ACQUISITION AND ONE-FOR-ONE HOUSING REPLACEMENT The Subrecipient agrees to comply with (a) the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), and implementing regulations at 49 CFR Part Yreka City Council Agenda
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24 and 24 CFR 570.606(b); (b) the requirements of 24 CFR 570.606(c) governing the Residential Antidisplacement and Relocation Assistance Plan under section 104(d) of the HCD Act; and (c) the requirements in 24 CFR 570.606(d) governing optional relocation policies. The Grantee may preempt the optional policies. The Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2) that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. The Subrecipient also agrees to comply with applicable Grantee ordinances, resolutions and policies concerning the displacement of persons from their residences.

IX. PERSONNEL & PARTICIPANT CONDITIONS
A. Civil Rights

1. Compliance
The Subrecipient agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086.

2. Nondiscrimination
The Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable.

3. Land Covenants
This contract is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.

L. 88-352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this contract, the Subrecipient shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or occupancy of such land, or in any improvements erected or to be erected thereon, providing that the Grantee and the United States are beneficiaries of and entitled to enforce such covenants. The Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate.

4. Section 504
The Subrecipient agrees to comply with all Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination against the individuals with disabilities or handicaps in any Federally assisted program. The Grantee shall provide the Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement.

B. Affirmative Action
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1. Approved Plan
The Subrecipient agrees that it shall be committed to carry out pursuant to the Grantee’s specifications an Affirmative Action Program in keeping with the principles as provided in President’s Executive Order 11246 of September 24, 1966. The Grantee shall provide Affirmative Action guidelines to the Subrecipient to assist in the formulation of such program. The Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the award of funds.

2. Women- and Minority-Owned Businesses (W/MBE)
The Subrecipient will use its best efforts to afford small businesses, minority business enterprises, and women’s business enterprises the maximum practicable opportunity to participate in the performance of this contract. As used in this contract, the terms “small business” means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and “minority and women’s business enterprise” means a business at least fifty-one (51) percent owned and controlled by minority group members or women. For the purpose of this definition, “minority group members” are Afro-Americans, Spanish-speaking, Spanish surnamed or Spanishheritage Americans, Asian-Americans, and American Indians. The Subrecipient may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation.

3. Access to Records
The Subrecipient shall furnish and cause each of its own subrecipients or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by the Grantee, HUD or its agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein.

4. Notifications
The Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or worker’s representative of the Subrecipient’s commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement The Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of the Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer. Additional State of California Requirements regarding the State Equal Opportunity provisions are contained in Attachment A.

6. Subcontract Provisions
The Subrecipient will include the provisions of Paragraphs X.A, Civil Rights, and B, Affirmative Action, in every subcontract or purchase order, specifically or by reference, so that such provisions will be binding upon each of its own subrecipients or subcontractors.

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C. Employment Restrictions

1. Prohibited Activity
The Subrecipient is prohibited from using funds provided herein or personnel employed in the administration of the program for: political activities; inherently religious activities; lobbying; political patronage; and nepotism activities.

2. Labor Standards
The Subrecipient agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement. The Subrecipient agrees to comply with the Copeland Anti-Kick Back Act (18 U.S.C. 874 et seq.) and its implementing regulations of the U.S. Department of Labor at 29 CFR Part 5. The Subrecipient shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the Grantee for review upon request.

The Subrecipient agrees that, except with respect to the rehabilitation or construction of residential property containing less than eight (8) units, all contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair work financed in whole or in part with assistance provided under this contract, shall comply with Federal requirements adopted by the Grantee pertaining to such contracts and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided that, if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve the Subrecipient of its obligation, if any, to require payment of the higher wage. The Subrecipient shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of this paragraph.

3. “Section 3” Clause
a) Compliance: Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this contract, shall be a condition of the Federal financial assistance provided under this contract and binding upon the Grantee, the Subrecipient and any of the Subrecipient’s subrecipients and subcontractors. Failure to fulfill these requirements shall subject the Grantee, the Subrecipient and any of the Subrecipient’s subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. The Subrecipient certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements.

The Subrecipient further agrees to comply with these “Section 3” requirements and to include the following language in all subcontracts executed under this Agreement:

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“The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low- and very low-income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for lowand very low-income persons residing in the metropolitan area in which the project is located.”
The Subrecipient further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low-income residents within the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs.

The Subrecipient certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. b) Notifications: The Subrecipient agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organization or worker’s representative of its commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training.
c) Subcontracts: The Subrecipient will include this Section 3 clause in every subcontract and will take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the grantor agency. The Subrecipient will not subcontract with any entity where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the entity has first provided it with a preliminary statement of ability to comply with the requirements of these regulations.

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D. Conduct

1. Assignability
The Subrecipient shall not assign or transfer any interest in this Agreement without the prior written consent of the Grantee thereto; provided, however, that claims for money due or to become due to the Subrecipient from the Grantee under this contract may be assigned to a bank, trust company, or other financial institution without such approval.

Notice of any such assignment or transfer shall be furnished promptly to the Grantee.

2. Subcontracts
a) Approvals: The Subrecipient shall not enter into any subcontracts with any agency or individual in the performance of this contract without the written consent of the Grantee prior to the execution of such agreement. b) Monitoring: The Subrecipient will monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. c) Content: The Subrecipient shall cause all of the provisions of this contract in its entirety to be included in and made a part of any subcontract executed in the performance of this Agreement.
d) Selection Process: The Subrecipient shall undertake to insure that all subcontracts let in the performance of this Agreement shall be awarded on a fair and open competition basis in accordance with applicable procurement requirements. Executed copies of all subcontracts shall be forwarded to the Grantee along with documentation concerning the selection process.

3. Hatch Act
The Subrecipient agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C.

4. Conflict of Interest
The Subrecipient agrees to abide by the provisions of 2 CFR 200.112 and 570.611, which include (but are not limited to) the following:
a) The Subrecipient shall maintain a written code or standards of conduct that shall govern the performance of its officers, employees or agents engaged in the award and administration of contracts supported by Federal funds. b) No employee, officer or agent of the Subrecipient shall participate in the selection, or in the award, or administration of, a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved. c) No covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-assisted activities, or who are in a position Yreka City Council Agenda
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to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, or with respect to the proceeds from the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes of this paragraph, a “covered person” includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the Grantee, the Subrecipient, or any designated public agency.

5. Lobbying
The Subrecipient hereby certifies that:
a) No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; and
c) It will require that the language of paragraph (d) of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly:
d) Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S.C. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

6. Copyright
If this contract results in any copyrightable material or inventions, the Grantee and/or grantor agency reserves the right to royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use, the work or materials for governmental purposes.

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7. Religious Activities
The Subrecipient agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization.

X. ENVIRONMENTAL CONDITIONS
A. Air and Water
The Subrecipient agrees to comply with the following requirements insofar as they apply to the performance of this Agreement:
• Clean Air Act, 42 U.S.C. , 7401, et seq.;
• Federal Water Pollution Control Act, as amended, 33 U.S.C., 1251, et seq., as amended, 1318 relating to inspection, monitoring, entry, reports, and information, as well as other requirements specified in said Section 114 and Section 308, and all regulations and guidelines issued thereunder;
• Environmental Protection Agency (EPA) regulations pursuant to 40 CFR Part 50, as amended.

B. Flood Disaster Protection
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001), the Subrecipient shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation).

C. Lead-Based Paint
The Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations at 24 CFR 570.608, and 24 CFR Part 35, Subpart B. Such regulations pertain to all CDBG-assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level screening for children under seven. The notice should also point out that if lead-based paint is found on the property, abatement measures may be undertaken. The regulations further require that, depending on the amount of Federal funds applied to a property, paint testing, risk assessment, treatment and/or abatement may be conducted.

D. Historic Preservation
The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement.

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In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, state, or local historic property list.

XI. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.

XII. SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

XIII. WAIVER
The Grantee’s failure to act with respect to a breach by the Subrecipient does not waive its right to act with respect to subsequent or similar breaches. The failure of the Grantee to exercise or enforce any right or provision shall not constitute a waiver of such right or provision.

XIV. ENTIRE AGREEMENT
This agreement constitutes the entire agreement between the Grantee and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the Grantee and the Subrecipient with respect to this Agreement.

IN WITNESS WHEREOF, the Parties have executed this contract as of Date: _____________________

CITY OF YREKA GREAT NORTHERN SERVICES
By__________________________________ By_________________________________ Jason Ledbetter, City Manager Marie-Josée Wells, Executive Director/CEO Yreka City Council Agenda
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EXHIBIT A
City of Yreka
Community Development Block Grant
Subsistence Payment Program
Implementation Strategy
Great Northern Services (GNS) is honored to present an outline of services that it will perform for the City of Yreka to implement the Subsistence Payment Program. Where there is conflict between this exhibit and the Subsistence Payment Program Guidelines, the Subsistence Payment Program Guidelines will prevail.

Background
GNS successfully implemented the CDBG-CV2/3 Subsistence Payment Program during the COVID-19 crisis which distributed more than $1.3 million in payments to vendors on behalf of Siskiyou County residents.

Each household must complete an application and provide income verification to qualify for the Subsistence Payment Program. GNS uses a database that allows GNS to track applicants from initial contact through application approval.

Services
GNS will provide the following services:

Guideline Development
• Develop guidelines for the program based on HUD, HCD and Yreka’s requirements for the program and for City Council to approve.
• Develop Duplication of Benefit Policy
Outreach
• With the assistance of the jurisdiction, tailor an outreach campaign to their water users as this is the best way to determine households in the jurisdiction. • Develop a campaign for GNS’ and Yreka’s social media sites. • Distribute applications may be by mail, GNS’ website, Yreka’s Community Resource Center, Yreka City Hall or other locations as requested.
• GNS can provide applications in Spanish and can provide translations into another language as needed.
• GNS has an employee that can perform intake & outreach services who is fluent in Spanish.

ATTACHMENT A-2
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Intake
• Develop a CDBG Subsistence Payment application and income verification process that meets HCD and Yreka’s approval.
• Accept all applications along with duplication of benefits and income documentation. • Provide applicant assistance with completing the application as needed. • GNS has a translation service available if assistance is needed for completing the application. • Verify that the application and income documentation are complete, and the household meets income guidelines.
• Verify that the applicant has not been assisted with other funding that would be considered duplication of benefits as per HUD and HCD guidance.
• Enter all clients into database for tracking, payment processing and monitoring purposes. • If in person assistance is desired, GNS has an ADA compliant accessible office.

Application Acceptance or Denial/Payment Processing
• Mail a letter to all applicants who have been approved for service. • Mail letter to applicants who do not submit a complete application and income verification stating what is needed.
• Mail a letter to all applicants who have been denied service with the reason why and the ability to appeal the decision.
• Submit monthly reports from GNS’ database so that Yreka can make payments to vendors on behalf of clients.
• Assistance will cover one time assistance of a maximum of 3 consecutive months (no more than 90 days) of payments.

Database and File Management
• GNS currently uses Kintone to track clients and client application in the Community Development Department. GNS will use this or similar database to enter and verify eligibility and to process monthly reports for Yreka.
• Each client will have a file with their application, backup documentation and an approval or denial letter.
• All submitted applications will be kept in a secure location for the length of time required by HUD regulations.
• If Yreka would like the applications, GNS will deliver them at the completion of the Subrecipient Agreement.

Subrecipient Agreement with Yreka Community Resource Center • GNS will enter into a subrecipient agreement with the Yreka Community Resource Center (“Yreka CRC”) to pay them for providing outreach and intake services. • GNS will have responsibility in reviewing and approving all applications.

Reporting and Training
• Prepare regular grant reports and documents required by the State for this grant. • Prepare Closeout Documents for this grant
• Attending HCD and HUD trainings and meetings specifically related to this grant’s Scope of Work.

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CITY OF YREKA

CITY COUNCIL AGENDA MEMORANDUM
To: Yreka City Council
From: Matthew Bray, Director of Public Works
Prepared By: Cynthia Lynch, Municipal Projects Manager
Agenda Title: Discussion/Possible Action: Adopt Resolution No. 2025-20 Authorizing the City Manager to Execute a Professional Services Agreement with Larry Walker Associates, Inc. (LWA) for Environmental Engineering and Consulting Services to Assist the City with Developing and Implementing the Yreka Wastewater Pretreatment Program in an Amount Not to Exceed $142,253
Meeting date: June 3, 2025
Recommendation and Requested Action:

That the Council adopt Resolution No. 2025-20 authorizing the City Manager to execute a Professional Services Agreement with Larry Walker Associates, Inc. (LWA) for environmental engineering and consulting services to assist the City with developing and implementing the Yreka Wastewater Pretreatment Program in an amount not to exceed $142,253.

Discussion:

The Federal and State Pretreatment Program gives regulatory authority for the EPA, states, and city governments to control the discharge of wastewater by industrial users (IUs) into municipal wastewater treatment plants (WWTPs) or Publicly Owned Treatment Works (POTWs). Industrial wastewater pretreatment involves removing harmful contaminants before discharging the wastewater into municipal sewer systems. Due to increased state oversight of water resources, the City is now being required to develop and implement its own comprehensive, ongoing wastewater pretreatment program that complies with GC 40 CFR Part 403 – General Pretreatment Regulations for Existing and New Sources of Pollution (the “General Requirements”).

In February 2025 the City published a Request for Proposals (RFPs) for a consulting firm for environmental engineering and consulting services for the Yreka Wastewater Pretreatment Program. The RFP posting resulted in two proposal submissions. After reviewing the proposals and the estimated cost details, staff are recommending Larry Walker Associates, Inc. (LWA) of Davis, California for these professional services.

LWA has decades of experience and has done many such programs in California for different cities, including the City of Redding. The professional services agreement will include the full Yreka City Council Agenda
June 3, 2025

scope of work through program implementation, as well as follow-up on-call services and help with engaging with regulatory agencies.

Fiscal Impact:

The amount of $142,253 for consultant help with creating this State-required program will come from the City’s wastewater reserves and is accounted for in the FY 2025-26 budget. City staff hours will be funded as normal wastewater operation, maintenance and administration costs.

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RESOLUTION NO. 2025-20

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT
WITH LARRY WALKER ASSOCIATES, INC. (LWA) FOR

ENVIRONMENTAL ENGINEERING AND CONSULTING SERVICES TO

ASSIST THE CITY WITH DEVELOPING AND IMPLEMENTING THE

YREKA WASTEWATER PRETREATMENT PROGRAM IN AN AMOUNT
NOT TO EXCEED $142,253
WHEREAS, the City is a municipal corporation with the legal authority to enter into contracts and agreements in the State of California; and WHEREAS, the City has budgeted funds for the above-named contract; and WHEREAS, the City of Yreka will comply where applicable with the provisions of the California Environmental Quality Act, and any other state and/or local laws, and/or regulations.

The requested action is to adopt a Resolution authorizing solicitation of bids for construction, and is exempt from CEQA pursuant to Section 15378(b)(5), in that a "Project" does not include:

Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yreka as follows:

Section 1. The City Council hereby finds and determines that the foregoing recitals are true and correct.

Section 2. The City Manager or designee is hereby authorized to execute such documents and perform such other acts and deeds as may be necessary or convenient to effect the purposes of this Resolution and the transactions herein authorized.

Section 3. It is further resolved, if any section, subsection, part, clause, sentence or phrase of this Resolution or the application thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, the validity of the remaining portions of this Resolution, the application thereof, shall not be effected thereby but shall remain in full force and effect, it being the intention of the City Council to adopt each and every section, subsection, part, clause, sentence phrase regardless of whether any other section, subsection, part, clause, sentence or phrase or the application thereof is held to be invalid or unconstitutional.

Section 4. This Resolution shall take effect immediately upon its passage.

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Passed and adopted this 3rd day of June, 2025 by the following vote:

AYES:

NAYS:

ABSENT:

ABSTAIN:
_______________________________
Colleen Baker, Mayor
City of Yreka
Attest: __________________________
Cyndy Prohaska
City Clerk
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